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HomeMy Public PortalAbout2022-08-11 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION August 11, 2022 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 2 of 2 Penny Quigg, Vice Chair 2 of 2 Bunnie Trickey Cotten 2 of 2 Emily Fretwell 2 of 2 Shannon Hawk 2 of 2 Blake Markus 1 of 2 *Treaka Young, Alternate 2 of 2 Hank Vogt, Alternate 2 of 2 Jacob Robinett, Alternate 2 of 2 *left early COMMISSION MEMBERS ABSENT Gregory Butler 0 of 2 Spencer Hoogveld 0 of 2 COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT **Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant **Arrived late Guests: Division Chief Jason Turner and Fire Chief Matt Schofield with Jefferson City Fire Department, Joe Bryan, Jeff, Jane, and Scott Schaeperkoetter. 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Five regular members and three alternates were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members and alternates present are eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Fretwell moved and Mr. Markus seconded to approve the agenda. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Fretwell, Hawk, Markus, Young, Vogt, and Robinett. Nay: None 4. Approval of the Regular Meeting Minutes of July 14, 2022. Ms. Fretwell moved and Ms. Quigg seconded to approve the regular meeting minutes of July 14, 2022 as printed. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Fretwell, Hawk, Markus, Young, Vogt, and Robinett. Nay: None 5. Communications Received No communication received. 6. New Business/Public Hearing Case No. P22008 309 & 311 Bolivar Street, Amendment to PUD Plan Request filed by Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Development plan to change the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast corner of West McCarty Street and Bolivar Street and is described as the northerly part of Inlot No. 424, in the City of Jefferson, Cole County, Missouri. Mr. Barron stated the applicant is requesting an amendment to the PUD Plan for the purposes of parking. The Preliminary PUD Plan was heard by the Planning and Zoning Commission on September 16, 2020 and approved by the City Council on October 19, 2020. The Final PUD Development plan for the property was administratively approved by City Staff in July of 2021. After negotiations between staff and the property owner, the Final PUD Plan included a change in the number of parking spaces at the rear of the building from two to four parking spaces . During the final PUD review phase, staff requested curbing on one half of the parking lot to separate parking from the alley and for the curb to be painted to be visually marked as a fire lane. On the other side, there would be a striped loading zone area for a handicap parking space to serve as a separating barrier along the alley. After this approval, a building permit was issued. In May of 2022, city staff recognized that the rear area had not been constructed according to plan. Upon inquiry, the property owner stated their intent to apply for an amendment to that plan in order to allow for head-in parking. The city issued a temporary certificate of occupancy on June 28, 2022. Chapter 22 and Chapter 32 of the city code is not supportive of head in parking off of alleys. Property owner Jeff Schaeperkoetter, with Capital Opportunity Fund LLC, presented the case. The applicants purchased this property in October of 2019. Mr. Schaeperkoetter is requesting an amendment to the PUD Plan to increase the parking spaces along the alley from four to eight spaces. The building on the property is a two-story building, with the lower level consisting of a coffee shop and roastery and upper level including a one -unit short term rental/apartment. Mr. Schaeperkoetter is hoping to use the spaces for employees as off -street parking and two spaces for the short-term rental. Mr. Schaeperkoetter provided responses to several of the staff considerations, including the prevalence of parking off of alleys in the area and the right of access to the public alley. Joe Bryan, property owner at 304 Bolivar, spoke in favor of Mr. Schaeperkoetter’s request. Division Chief Jason Turner and Fire Chief Matt Schofield with the Jefferson City Fire Department spoke regarding the request. The fire department is concerned that the increased number of proposed parking spots will be a burden on the fire department in the event of an emergency. Mr. Turner advised when there are special events in the area, equipment and vehicles are stage d in this area. Chief Schofield advised the elevation and utilities in the area make it very difficult to put in an additional drive or widen the alley for fire vehicles. Mr. Birch confirmed the city has the authority to restrict complete access to the alley. Councilman Lester advised there has been a recent discussion to close off the alley behind City Hall/Police Department to the Police Department and city employees only as a safety issue. Mr. Barron stated that staff does not recommend approval of the proposed PUD Plan amendment. The use of the property is a potentially high traffic circulation use, and staff believe that the change in orientation and number of parking spaces has a high potential to affect the traffic circulation of the alley that the public is reliant upon. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment. After further discussion, Mr. Markus amended his previous motion. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment with the condition that adequate signage be erected to inform the public that the spots in the back are for employee and tenant parking only. The motion passed 7-1 with the following votes: Aye: Cotten, Fretwell, Hawk, Markus, Young, Vogt, and Robinett. Nay: Quigg 7. Other New Business 8. Other Business A. Staff Updates on Prior Cases Mr. Barron advised case P22007 at 203 East Dunklin Street has been introduced and is going for public hearing at City Council Monday, August 15th. B. Discussion of Possible Staff Initiated Rezoning of Algoa Industrial Areas from M-1 to M-2 Ms. Bliss gave an overview of the annexation of the “Algoa Area” that cover 3,812 acres and was passed by City Council in 2003. This area is also referred to as the “Algoa Industrial Area” and already has two rezoning instances from M-1 Light Industrial to M-2 General Industrial. The Algoa Industrial Area under consideration is 850 acres; 107 of these acres has already been rezoned to M-2, leaving 743 acres currently with the M-1 zoning designation. There are 26 lots/13 property owners in this rezoning area. Notices will be mailed to property owners to notify them of the proposed rezoning in the area. Ms. Cotton moved and Ms. Fretwell seconded a motion to instruct staff to move forward with the proposed rezoning. The motion passed 7-0 with the following votes: Aye: Quigg, Cotten, Fretwell, Hawk, Markus, Vogt, and Robinett. Ms. Young was not present f or this vote. Adjourn. There being no further business, the meeting adjourned at 7:40 p.m. Respectfully Submitted, Lisa Dittmer, Administrative Assistant