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HomeMy Public PortalAbout11/15/83 CCM286 PAYROLL CHECKS - NOVEMBER 15, 1983 7402 Robert Anderson 766.55 7403 Mark Moran 727.23 7404 Michael Rouillard 939.30 7405 Michael Sankey 973.70 7406 James Dillman 717.54 7407 Robert Dressel 671.82 7408 Farmers State Bank of Hamel 787.20 7409 Commissioner of Taxation 518.00 7410 Pera 456.17 7411 Social Security -Retirement Division 132.37 6,689.88 ORDER CHECKS - NOVEMBER 15, 1983 2509 Francis Pumarlo 2510 Michael Rouillard 2511 Social Security -Retirement Division 2512 Pera 648.00 221.07 132.37 674.37 1,675.81 The Council of the City of Medina met in regular session on Tuesday, November 15, 198 rJ at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Anne Heideman, Wilfred Scherer, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Supervisor, James Dillman, Engineer, Glen Cook; Attorney, Richard Schieffer Absent: Councilmember, Thomas Crosby 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: City Newsletter Water Meters N W Bell Telephone Co. cable burial Harold Pederson, Park dedication fees Hennepin County Garbage Transfer Station location Comanche Tr. Drainage problem 2. MINUTES OF NOVEMBER 1, 1983 Motion by Heideman, seconded by Scherer to approve minutes of November 1,1983, as presented. Motion declared carried 3. MINUTES OF OCTOBER 18, 1983 Donna Roehl stated that the item to schedule a Public Hearing for the Medina Motor Inn Industrial Revenue Bonding had been omitted from the prepared copy of October 18th minutes. Motion by Heideman, seconded by Reiser to amend minutes of October 18, 1983 to include the following: "Motion by Heideman, seconded by Reiser to adopt Resolution 83-48, setting a Public Hearing on November 15, 1983 at 7:30 P.M. regardin the Medina Motor Inn Industrial Revenue Bonding. Motion declared carried 4. POLICE DEPARTMENT Hennepin County Radios Michael Sankey reported that Hennepin County was changing from Motorola to General Electric two-way radios although GE could not meet bid specifications. He explained that they had been given three months to provide the specified product and that numerous fire and police departments have voiced concern regarding the decision. He stated that he would like City Council approval to notify Hennepin County that Medina does not wish to participate until General Electric can provide an acceptable radio. Motion by Heideman, seconded by Scherer to authorize the Chief of Police to write a letter to Hennepin County keeping the cities option open for lease of radios. Motion declared carried Police Car Bid Police chief Sankey stated that the Police Car bid had been awarded to Brookdale Ford at a cost of $10,912 for delivery after January 1, 1984. Motion by Reiser, seconded by Heideman to authorize the Police Chief to order a new police car as described and offered through Brookdale Ford for delivery in FEbruary, 1984. Police Secretary Hours Michael Sankey requested that Council allow the Police Department secretary to work 40 additional hours in 1983 as there is additonal work to be done because another police off- icer has been hired. Motion by Scherer, seconded by Reiser to authorize the Police secretary to work an additional 40 hours during the remainder of 1983 with the salary to be taken from the amount budgeted for the additional officer. Motion declared carried Medina Morningside Stop Signs Michael Sankey explained that Donna Roehl had received a request for placement of stop signs at Elsinor Circle and Bobolink where they intersect with Morningside Rd. 288 Motion by Heideman, seconded Scherer to table the matter until William Reiser has had time to research the matter. Motion declared carried 5. PUBLIC WORKS DEPARTMENT Northwestern Bell Telephone Co. Motion by Scherer, seconded by Heideman to adopt Resolution 83-51 allowing Northwestern Bell Telephone Co. to bury cable at Co. Rd. 24 and Holy Name Dr. Motion declared carried 6. MEDINA MOTOR INN, INDUSTRIAL REVENUE BONDING, PUBLIC HEARING, 7:50 P.M. William Reiser conducted this portion of the meeting in the absence of Mayor Anderson Attorney, Jim Tiller, stated that they would answer any questions anyone might have re- garding the Industrial Revenue Bonding and that the Council was being asked to take action on the final resolution approving the bonding. Motion by Heideman, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing was closed at 7:55 P.M. Motion by Scherer, seconded by Heideman to adopt REsolution 83-52 authorizing the issuance of Industrial Revenue Bonds for the Medina Motor Inn project. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT Gayle Davis, Variance JoEllen Hurr stated that Mr. Davis has applied for a 14 ft. side yard variance to construct a porch and sun deck to his house located at 1052 Oak Circle, Lot 1, Block 2, Medina Manor. She stated that the Planning Commission had recommended approval due to the fact that the property drops off to the north, is surrounded by roads on three sides and any other loc- ation would not be convenient for the placement of a deck. Motion by Heideman, seconded by Scherer to grant a variance to Gayle Davis to allow con- struction as applied for with porch addition to be14 ft. from the lot line and the sun deck to be 6 ft. from the lot line according to the Planning Commission recommendation that the deck shall not be enclosed and the hardhip being the fact that the property drops off to the north and is surrounded by roads on three sides. Motion declared carried Wallace Doerr, Lake Medina Restoration, 8:00 P.M. Public Information Meeting Mr. Doerr presented background information regarding the ongoing project to restore Lake Medina beginning in 1973. He stated that John Stein of the DNR, Beth Elleby and Joe Res- tovian of the Freshwater Biological Institute and Scott Ellis the dredging contractor would offer comments on the project. John Stein stated that a new application for restoration had been made after work had continued for 4 years with an expired permit. he stated that local government support is needed for large projects and if a benfit is found it could be approved with a long range plan for year to year work. Joe Restovian, President of the Gray Freshwater Biological Institute stated that they are interested in obtaining new information that could be assembled and dispensed to others. Scott Ellis explained that new techniques of dredging and diking are being used. Thomas Anderson asked if Mr. Doerr had plans to develop the area for housing. Mr. Doerr stated that he was interested in the lake and not developing property. Beth Elleby stated that she had gotten involved to work out plans to restore and manage the lake after restoration. Emil Jubert, 1182 Hwy. 55, asked why this lake was being restored and not others, also how deep must a lake be to keep fish and must there be a public access if stocked with fish. Mr. Stein stated that they had been asked to help with this lake and that to keep fish a certain depth must be maintained and there must also be a public access. Mr. Anderson asked how deep the lake would be and if an access is planned. Mr. Ellis stated that the lake will be about 7 ft. deep with some 1ft. holes. Mr. Doerr explained that 15 ft. would be the maximum depth using the existing dredge 28 and that an access is not planned at this time although it would be considered. Dave Elliot, 1238 Hwy. 55, explained that there was a water back-up problem on his property this past summer and he had only been able to bale hay on three acres when previously he had used 14 acres. He explained that there were problems with the ditch and a dam and asked that no permit be issued until his concerns and those of five of his neighbors had been answered. Thomas Anderson asked why the water was so high and if something had been done to cause the problem. Mr. Stein stated that perhaps sedimentation had built up in the ditch. Mr. Ellis explained that the beavers had rebuilt the dame every night and later he had opened it very slowly and the water did not flow away due to the grass in the county ditch. Fidel Eckes, 4182 Arrowhead Dr., stated that an outlet must be provided or he would be opposed to lake restoration. Steve Muth, 4292 Arrowhead Dr., stated that the ditch must have been filled to keep the lake level high, also he was concerned about the dike being planned along the westerly edge of the property. Mr. STein stated that the natural high water level must be determined and if higher than should be he would have no objection to cleaning the ditch. Thomas Anderson stated that the DNR should do a survey of the lake and determine the level and maintain the ditch at an appropriate level. He would not then have an objection to the permit being issued. Richard Schieffer stated that he assumed that Mr. Doerr would be responsible for cleaning the ditch but that the County should also be notified. Mrs. Walter Faue, property owner to the west and north, stated that the County should be contacted as it was not the first time that water had backed up. Mr. Ellis stated that he would be willing to donate his time to clean the ditch if it was determined to be the problem. Anne Heideman stated that any resolution should include asking the DNR to determine the high water level of the lake. Motion by Thomas Anderson, seconded by REiser to ask staff to prepare a resolution approv- ing of the Lake Medina restoration project provided that a lake level is established with input from the DNR, Elm Creek WAtershed Commission, etc.; once established ditch correct- ions shall be made and maintained at the appropriate level with Hennepin County to be notified of the findings; also the DNR shall determine what has caused the flooding prob- lem with the developer to be responsible for correcting and that the City shall be appraised of the lake height before further construction is permitted and that the permit shall be automatically renewed until problems are noted by anyone, including neighbors. Motion declared carried Moorcroft JoEllen Hurr reported that Gerry Guetzkow, developer of the Moorcroft plat, had requested release of a portion of the bond being retained by the city for completion of the streets in the development. Glen Cook stated that $21,150 would be sufficient for the city to retain for completion of boulevards, sealcoating and seeding that might need to be done by the city if the dev- eloper does not complete the work. JoEllen Hurr stated that they would like the city to plow the streets during the forthcoming winter and that the city should be protected if any damage occurs. Motion by Reiser, seconded by Scherer to reduce the Moorcroft bond amount to $21,150 and authorize entering into an agreement whereby the city will plow the streets with the city to be held harmless for any damage that may occur in the process. Motion declared carried Conco, Inc. Peter Johnson introducted Roger Makmire, instructor in septic system installation at the U of Minnesota and Gary RAthbun, Soil Scientist who reviewed the site and designed the system at 890 Co. Rd. 24. Mr. Makmire stated that there are about 5000 mound septic systemsL statewide, and that there is sufficient evidence to prove that they are functioning successtu ly. 290 He stated that elevated systems have been in existence in Minnesota for 30 years and that the life of a system depends on a number of things; how constructed and how main- tained. He explained that they do not make a judgement as to the size of a lot that will accomodate such a system but that they will work on any suitable soil, if installed prop- erly. He explained that the mound system on Shawneed Woods Rd. was done at the request of the Elm Creek Watershed District as a demonstration model to gather information; that it was functioning excellantly and that the deficiency was on the part of the property owner who was to continue to supply data. He explained that more area is needed for a trench system for a one bedroom house than for a mound system. JoEllen Hurr stated that the Council needed to address the question of the one acre lot requirement, this being a one-half acre lot. Mr. Johnson stated that he believed that he was entitled to a building permit for the property as his neighbors have similar sized lots. Richard Schieffer asked for the history of ownership. Mr. Johnson stated that Conco had purchased the lot from Katherine Filkins, June 20, 1978, that a building permit had been issued at that time but that the house had not been built due to personal circumstances. Mr. Schieffer asked what use the lot could be put to if not built upon. Mrs. Hurr stated that it could be sold to abutting property owners. Mr. Johnson reported that the owner to the east had offered $2000 for one half of the lot which would mean he would need to realize $17,000 for the other half, if he were to get his investment returned. Mr. Schieffer explained that a Council cannot deprive an owner of the value of his land. Anne Heideman asked Mr. Johnson to explain the setback variance and status of the County highway permit. Mr. Johnson explained that the variance for setbacks was needed for the expansion area of the septic system, if it is ever needed, and he did not know if a County permit needs to be renewed yearly. William Reiser asked if he could obtain additional property from the owner to the north. Mr. Johnson stated that he had approached Donald Roehl who had stated that he did not want to jeopardize his own chances to subdivide. Mr. Makmire stated that Council could ask for two additional septic tanks in the series and that as a countermeasure it could require that the tanks be pumped on a regular basis. Motion by Reiser, seconded by Scherer to table the matter until December 6th to allow app- licant time in which to pursue the purchase of additional property to the north. Motion declared carried Hicks Concrete Larry Hicks stated that he had met with JoEllen Hurr and that he wished to plant trees around the concrete slab, where it is installed. He stated that they had rented a build- ing in which to store scaffolding. Thomas Anderson stated that Council needed to be careful if allowing the slab to remain as the next person needing something similar would ask to have this situation explained. Anne Heideman asked what the setback requirements are in that area. JoEllen Hurr stated that corner lots require 50 ft. setbacks on two sides and that the city has granted variances to several industrial buildings; also the Grier Industrial Park has only one other lot with a similar requirement so some separate restrictions could be placed on this development. Motion by Reiser, seconded by Heideman to grant the variance to allow the concrete slab to remain where it is located on property at 805 Tower Dr., with the owner to plant 4 ft. evergreen trees, with storage to be no more than 2 ft. in height, that the slab is to be removed when property is sold and that no other outside storage is allowed. Hardship be- ing the fact that there is a double setback requirement on this corner lot. Motion declared carried 8. HUNTER FARMS PARK BUILDING Thomas Anderson explained that the Hamel Lions Club had the storage building moved into Hunter FArms park to enable storage of maintenance equipment and perhaps a warming house in the future. Francis Preston, 3310 Red Fox Dr., stated that it was placed in an inappropriate loca-M tion and was an ugly purple color. Anne Heideman stated that the building would be repainted a beige color and that it would be landscaped. Mr. Preston stated that he had heard at a park Commission meeting in 1982, that no building would be placed on the property other than a picnic shelter. Anne Heideman stated that the Council makes final decisions on these matters and that change is needed as time passes. Ray Essendrup, 3300 Red Fox Dr., asked that Council rule on whether or not field lights or a Public Address system would ever be installed. Mayor Anderson explained that everything the Lions Club has done at the park has been app- roved by the City Council. He also asked for suggestions on plantings and placement of building. Mr. Preston asked that 4 ft. tall evergreens be planted, that the building be moved to the east and painted a brown color. Motion by Reiser, seconded by Scherer to carry out the park building plans as suggested by Mr. Preston. Motion declared carried 9. COMANCHE TRAIL DRAINAGE PROBLEM Thomas Anderson reported that he had reviewed the drainage problem on the Davis property and explained that Mr. Davis had dug a 12" deep ditch to the Leslie Roy property and that Ms. Roy needed someone to do the work on the easement on her property. Discussion of the fact that she could make application for Community Development Block Grant funds. Glen Cook stated that the city would benefit from the ditch in that the Comanche Tr. drain- age does run through the easement. Council discussed asking Mr. Davis if he would do the digging on the Roy property. Motion by Heideman, seconded by Scherer to rescind motion of November 1, 1983, pending receipt of additional information. Motion declared carried 10. MAPLE PLAIN SEWER INTERCEPTOR Anne Heideman stated that she would attend the Public Hearing at Maple Plain on November 17th regarding the Maple Plain sewer interceptor. Council wished to go on record to make certain that properties in Medina that had been assessed for sewer and had not been connected would be provided with sewer service in the future. 11. ENGINEERING FEES Discussion of the increase in hourly engineering fees being requested by Bonestroo and Assoc- iates. JoEllen Hurr stated that she was very well satisfied with the service being received. Motion by Heideman, seconded by Scherer to approve the engineering fee schedule submitted by Bonestroo, Anderlik, etc., dated November 4, 1983. Motion declared carried 12. ORLO EISINGER, PERA Discussion of the letter received from PERA regarding the interest amount that is due from Medina on Mr. Eisinger's PERA contributions from 1960-1964. Motion by Reiser, seconded by Heideman to table the matter until City Clerk has spoken to Mr. Eisinger. Motion declared carried 13. HAROLD PEDERSON PARK DEDICATION FEE Motion by Heideman, seconded by Reiser to follow recommendations of City Attorney regarding remittance of a portion of Harold Pederson's park dedication fee. Motion declared carried 292 14. PARK DEDICATION FEES Motion by Heideman, seconded by Reiser to update cities ordinance regarding calculating park dedication fees, according to city attorney's memo. Motion declared carried 15. WATER METERS Council discussed procedures for meter reading and water billing as outlined in a memo from Anne Heideman. Motion by Heideman, seconded by Scherer to ask staff to follow the procedures. Motion declared carried Anne Heideman advised that Council should authorize expenditure for an additional 4 meters to replace some that are not working in Medina Morningside. Thomas Anderson suggested that the Public Works Department wait until 1984 to purchase any additional meters. 16. HENNEPIN COUNTY SOLID WASTE DISPOSAL Thomas Anderson reported that he had attended a meeting in Plymouth regarding siting of garbage transfer stations and RDF plants, with two areas of Medina being considered. He stated that the Baker park site would have the same difficulties as when an attempt was made to include it as a landfill site but that he had not voiced an objection to a site along Hwy. 55 although he believed the site was to far from the source of solid waste gen- eration and would probably not be included in a final list. 17. BILLS Motion by Scherer, seconded by Reiser to pay the bills; Order Checks # 2509-2512 in the amount of $1675.81 and Payroll Checks # 7402-7411 in the amount of $6689.88. Motion declared carried Motion by Scherer, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 11:55 P.M. Clerk -Treasurer November 15, 1983