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Council Minutes 1993 03/11MCCALL CITY COUNCIL MINUTES MARCH 11, 1993 I. CALL TO ORDER AND ROLL CALL Mayor Smith called the meeting to order at 7:05 p.m. Councilmen VanKomen, LeBrett, and Larson answered the roll call. Councilman Wallace was absent. The Mayor declared a quorum present. II. MINUTES The minutes of the February 25, 1993 meeting were considered. VanKomen moved to approve the minutes. LeBrett seconded and the motion carried. III. PAYMENT OF CLAIMS: Payroll reports for February 23 and March 1 were considered. VanKomen moved to approve the payroll reports. LeBrett seconded and the motion carried. A Voucher report dated March 7 was then considered. The Council then requested information on why police officers were paid mileage when a vehicle was assigned to them. They requested a program report on alternatives to the snowmobile program and inquired about the status of accounting for the Urban Redevelopment District. After discussion, VanKomen moved to approve all bills except the $5000 check drawn on the Urban Renewal account. Larson seconded and the motion carried. IV. OLD BUSINESS: A. ORDINANCE 626, RELATED TO A BUILDING MORATORIUM IN IDOT'S B-2 ROUTING, SECOND READING: This Ordinance was read by title by the City Attorney for its seconded reading. It was then ordered to the March 25 agenda for its third reading. B. ORDINANCE 614, RELATED TO THE MANNER OF GIVING NOTICE FOR CERTAIN ZONING ACTIONS, THIRD READING: Ordinance 614 was read by title for its third reading. VanKomen moved to adopt Ordinance 614. Larson seconded and on a roll call vote, VanKomen, Larson and LeBrett voted Aye. The Mayor declared the motion carried and the Ordinance adopted. C. ORDINANCE 627, RELATED TO THE SALE OF LID BONDS, LID NO. 1, FIRST READING: Ordinance 627 was introduced and discussed. Purchase of the Bonds by Robert Hildemann for 10 years at 5.3 % interest was the best offer received for the bonds. After discussion, VanKomen moved to suspend the rule requiring that an Ordinance be read on three separate occasions. Larson seconded and on a roll call voted, VanKomen, Larson, and LeBrett voted Aye. The Mayor declared the motion carried and the rule was suspended. Larson then moved to adopt Ordinance 627. VanKomen seconded and on a roll call vote, Larson, VanKomen and LeBrett voted Aye. The Mayor declared Ordinance 627 adopted. D. RESOLUTION 3-93,SUMMARIZING ORDINANCE 627: The resolution approved a summary of Ordinance 627 for publication. Larson moved to adopt Resolution 3-93. VanKomen seconded and the motion carried on a voice vote. V. NEW BUSINESS: A. RENEWAL, DELTA DENTAL INSURANCE: The rate increase was discussed. After discussion, VanKomen moved to approve the contract and authorize the Mayor to sign. LeBrett seconded and the motion carried. B. SPECIFICATIONS AND CALL FOR BIDS, GOLF TRACTOR: The specifications for a new or used diesel tractor were presented. After review, Larson moved to approve the specifications and authorize a call for bids on the equipment. LeBrett seconded and the motion carried unanimously. C. WORK ORDER, JUB ENGINEERING, AIRPORT: The work order would provide an independent cost estimate on the airport engineering services agreement for the 1993 Airport Improvement Project. VanKomen moved to approve the work order for up to $1500. Larson seconded and the motion passed unanimously. D. ICMA RETIREMENT CORPORATION, ADMINISTRATIVE SERVICES AGREEMENT: The Retirement Corporation requested that the former trust agreement be replaced with the administrative services agreement. After discussion, Larson moved to approve the agreement and authorize the Mayor to sign. LeBrett seconded and the motion carried. VI. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION: A. GOLF COURSE ADVISORY COMMITTEE MINUTES, MARCH 1, 1993: The Committee had recommended a concessionaire for the golf clubhouse. The Mayor asked that the Council interview the two proponents at the special meeting on March 18 at 7:00 p.m. With the Council's consent, it was so ordered. Councilman Larson advised of a used modular walk-in cooler available in Cascade and asked staff to investigate its acquisition and use. It was so ordered. B. CITY PLANNING AND ZONING COMMISSION, MARCH 2, 1993: 1. Bear Basin Estates preliminary plat was recommended for approval by the Commission. The Council noted certain problems with the Findings of Fact and Conclusions of Law and returned the issue to staff for correction to be rescheduled on the next regular agenda. 2. The Woodlands, Final Plat, Phase I: The Commission recommended the approval of the final plat of Phase I of this subdivision. VanKomen moved to adopt the Findings of Fact and Conclusions of Law of the Commission as those of the City Council and to approve the final Plat of Phase I of the Woodlands Subdivision. Larson seconded and the motion carried unanimously. 3. The Woodlands, Development Agreement: The agreement was discussed and certain changes were recommended, specifically to clarify that "surface" drainage was the topic in three separate places in the agreement. Mr. Tyrer noted that he was authorized to initial such changes in the final agreement. VanKomen moved to approve the Development agreement as amended. LeBrett seconded and the motion carried. C. PARK AND RECREATION ADVISORY COMMITTEE, MARCH 1, 1993: The Committee recommended increased golf cart storage fees for 1993. It was noted that the sale of the property made it unlikely that any storage would occur on the park property this season. VanKomen moved to approve the fee. Larson seconded and the motion carried. The Committee recommended certain other actions but the Council asked to resubmit these recommendations and to ask the Committee to discuss those with the Council at the April 8 Council meeting. VII. STAFF REPORTS: A. CITY ADMINISTRATOR'S REPORT: The Administrator reported on his action to deny a request to land a 737 jet with 50 persons aboard at the airport in May and that he had discussed this with the FAA, the Airport Engineer and the Airport Advisory Committee on Wednesday. B. CITY ATTORNEY'S REPORT: The City Attorney noted his written report which discussed the status of a variety of projects. C. CITY TREASURER'S REPORT: The Council received the financial report for the 5 months ending February 28, 1993 and the monthly report for February 1993. The sewer fund expense was questioned and the Treasurer agreed to investigate the problem. Resolution 1-93 was presented which was a request by the Pinewinds Condominiums for an adjustment of utility bills. After discussion, VanKomen moved to dismiss the penalty but require that the interest be paid. LeBrett seconded and the motion carried unanimously. VIII.PUBLIC COMMENTS: No one appeared to be heard. IX. MAYOR AND COUNCIL COMMENTS AND REPORTS: Councilman LeBrett asked about political representation for the Impact Area. It was discussed and determined that only through annexation could the area be politically represented at the Council. X. CORRESPONDENCE: The Council noted receipt of a letter awarding the city a bikepath grant scheduled for 1995 through the Department of Transportation. Council directed staff to advise the Park and Recreation advisory committee. XI. INFORMATION ITEMS: VanKomen moved to acknowledge receipt of the following information items: Valley County Commission minutes of February 22; Action Update dated March 1, AIC Legislative Hotline Nos. 5 & 6; McCall Redevelopment Agency minutes of February 26; Letter from Mike Moore regarding the SMR LID; and a letter commending the street department from Scott Lemberes. LeBrett seconded the motion and it carried unanimously. XII. ADJOURNMENT; Larson moved to adjourn at 9:30 p.m. VanKomen seconded and the motion carried.