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HomeMy Public PortalAbout2022-09-08 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, September 8, 2022 7:30a .m. John G . Christy Municipal Building, 320 East McCarty Street Council Chambers Room (Upper Level) ~ Note: VIRTUAL and IN-PERSON MEETING To join virtually: To join virtually call-in available at 1-404-397-1516 Meeting number (access code): Meeting password : 1234 TENTATIVE AGENDA 1. Introductions 2. Approval of the August 10 , 2022 Committee meeting minutes 3. Old Business 1) MoDOT Presentation of the Highway 54/63 Lane Addition North of the Missouri River Bridge and the Truman Boulevard Interchange Seeping Study 2) Parking Garage Study Update and App Update (Britt Smith) 3) Program for Upgrading Private Stormwater Systems (Committee feedback) 4) TAP Grants for City Street Crosswalks at Southwest Boulevard , Lafayette Street , Edgewood Drive , and the Highway 179 Bypass Trail (David Bange) 5) Public Transit Advisory Committee (PTAC) Recommendation for Transit Fare Increase (Mark Mehmert) 6) On-line Building Permit Process (Matt Kreyling) 7) Regulation of Utilities in Right-of-Way (Chairman Fitzwater) 8) Annexation in General (Chairman Fitzwater) 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 5. Reports : Neighborhood Service Grant Updates (Rachel Senzee) 6. Adjourn NOTES Individuals should contact the ADA Coordinator at (573 ) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items . MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual Committee Members Present: Ron Fitzwater Mike Lester David Kemna Mark Schreiber Committee Members Absent: Scott Spencer Staff Present: August 11, 2022 Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Mark Mehmert, Transit Division Manager Sonny Sanders, Director of Planning and Protective Services Rachel Senzee, Neighborhood Services Supervisor Jessica Rackers, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator .. Brenda Wunderlich, AdministrativeSupervisor Attendance 5 of5 5 of5 5 of5 5 of5 4 of5 Chairmap Fitzwater called the meeting te>. order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Mayor Carrie Tergin; Frank Rycyk; and Matt Brenneke. 1):·1ntroductions No formal introductions were made at this time. 2) Approval o.f the ~ly 14 and July 27, 2022 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the July 14 and July 27 minutes, motion carried. 3) Old Business 1. Ten Hour Parking (Britt Smith) Mr. Smith explained staff received many comments regarding the ten-hour parking mainly regarding the two blocks in front of the churches in the area. Staff suggests removing the two blocks east of Madison Street on Capitol Avenue. Minutes/Jefferson City Public Works and Planning Committee August 11, 2022 2 There was discussion among Committee members and staff regarding the implementation of the app to pay for parking, the vendor for the product, and the time frame. Councilman Kemna moved and Councilman Lester seconded to approve the ten- hour parking as presented with the removal of the 200 and 300 blocks of East Capitol Avenue, motion carried. 2. High Street Viaduct (David Bange) Mr. Bange explained MoDOT's connection to .· ~h~ bridge. He explained the section of High Street between Bolivar and Mulberry was, by sigf1~9 agreement with the City, taken over by the State Highway Commission who in turn hE;tped with the funding of the current bridge. In December of 1970 anoij~;er agreement was signed which the Commission relinquished the rights given to tttenrd>y the 1948 agreement. There was discussion among Committee, me,rnb~rs and staff regarding the Request for Qualifications (RFQ) for the design.?gf .a> replacement for the High Street Viaduct, the Bartlett and West contract to review the existing hole in the bridge, cost estimate for repair, the possibility of closing the viaduct, funding, and discussion with the school. ··· ''j t .~ .• ;·:.~~::j.,>.. 3. Program for Upgrading. Private Fon~n81David ;J:~ange) ': .. .,,,,<:·_::.;-, S.tormwater Systems .. :._,.· (Don Mr. Bange explained complaints from citizens have been going on for over 70 years and according tcl<·~ome 91S;~.it): .G<?uncn minutes the City would purchase the pipe and the property owne~!(fQui(ICtla~e iti~;i~lled~ ··· •'<{' Tb~re was discussion .~mong Committee members and staff regarding requests received by properry•:.QwnersV··"doing a similar ordinance as the Neighborhood Improvement Program <where proper owner would pay a cost per foot and have 1 00 percent p~rticipation, a net. the City not being responsible for other items on private property sucfl ~s fences, ~beds, gardens, etc. 4. Hist()ric Legacy District Ordinance (Rachel Senzee) Ms. Senze~ ·~~~lained the district would formally recognize geographical areas of historic and cultural significance that no longer exist. Councilman Kemna moved and Councilman Schreiber seconded to refer the ordinance to the City Council with recommendation to approve, motion carried. 5. Bird Scooters (Ryan Moehlman) Minutes/Jefferson City Public Works and Planning Committee August 11, 2022 3 Mr. Moehlman explained the City entered into a license agreement on June 24, 2021 with Bird Rides, Inc. which allows Bird to operate a shared active transportation network on the City's rights-of-way. The license agreement may be terminated if is not in the best interest of the health, safety, or welfare of City residents and visitors. There was discussion among Committee members, staff, and those present regarding the complaints, having the Active Transportation Committee to review, and staff bringing a report from the stakeholder interviews back to the Committee. 6. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues Mr. Brenneke of 1605 Marion stated that he would like the City to fix the stormwater issue on his property. He felt he should not be responsible for someone who built this back in 1938 and would like to pay less than 20 percent to have it repaired. Chairman Fitzwater thanked Mr. Brenneke for his comments. • Councilman Schreiber asked the status of the structure in the 200 block and 408 Lafayette Street. Mr. Sanders explained a check was sent to the MO Department of Economic Development to remove federal funding ties at 408 Lafayette. He stated he was not sure of the status of the structure in the 200 block of Lafayette Street. • Chairman Fitzwater asked about the parking garage report. Mr. Smith explained it is delay for a week or two. • Mr. Morasch explained the change order to the asphalt program is unable to be fulfilled due to the increased costs. Staff will be asking the Council to consider some concrete street repairs instead. • Chairman Fitzwater asked about the internet companies working all over the City tearing up yards. Mr. Smith explained staff has reorganized staffing to monitor this work. Many of the contractors are out of town groups. 5) Reports: Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated this item will be a continual agenda item to update the public about funding opportunities, give Council the information to provide their respective constituency, and provide information to support budgetary decisions. 6) Adjourn Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this time (9:15a.m.). Department of Public Works Memorandum 320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573 -634 -641 o . F 573-634 -6562 • www .jeffcitymo .org Date: September 6, 2022 To: Public Work and Planning Committee From: Britt E. Smith, P .E. Subject: Parking Division Updates This memo is to update the Committee on the status of various projects within the parking division. Parking Garage Study Update: As of this writing staff has not received a draft report from our consultant. We will attempt to get a revised timeline and present at the meeting . Capitol Ave., Broadway and Madison Street Parking Time Limit Change: As the committee is aware the council recently approved a parking time limit and rate change in the areas near the Capitol building. To affect this change, several steps are required . 1. Staff has ordered printing of new parking rate cards to be placed in each parking meeting. These rate cards will reflex the new structure for the areas We hope to have those in by the middle of September. 2 . Staff has made new signage to reflect the time limit change and these are ready to be installed. 3. Staff is working with our parking software vendor on the app development for the entire metered network . Currently the statement of work is being completed and the contract amendment for the work is under review. It is anticipated that the app could be ready to roll out by the middle to end of October. 4 . The parking software provider, as part of their scope of work, will provide us with street signage and meter stickers which direct customers to the app. When the statement of work is finalized this material will be order. It is hopeful these items will be det\."e~ed by the end of October but supply chain issue may delay production. cc· Matt Morasch , P .E.. • Sec 31-280.-PRIVATE STORMWATER CONVERSION PROGRAM The purpose of this article is to provide a means by which privately owned stormwater systems may be accepted for future maintenance by the City through the granting of easements, system reconstruction to City standards, and the participation in cost by private property owner. • Sec 31-281.-Petition necessary. For each project which may be eligible for inclusion in the City's Private Stormwater Conversion Program (PSCP), a petition shall be submitted by the owner or owners upon whose property the stormwater system exists. The petition shall be made on a form approved by the Director of Public works and said form shall be submitted by March 1 of each year for consideration for the following year's fiscal budget. Petitions shall be considered denied if not funded in the following year's budget. Any denied petition shall not be carried over to the next budget year. • Sec 31-282. -Participation requirement. Property owners may petition the City Council, on a form approved by the Director of Public Works, to reconstruct private stormwater systems along an existing stormwater system or a portion of that system that is agreed to in advance by the Director of Public Works. The petition shall be signed by all of the owners upon whose property the agreed upon drainage system resides. • Sec 31-283. -Cost to applicant. A. The cost to each property owner for the installation of the stormwater system for an approved PSCP project shall be set by the City Administrator each year in appendix Y. If the stormwater system lies along a property line each owner shall pay }'2 of the cost outlined in schedule Y. B. Owners are required to prepay the entire amount of their participating costs prior to the approval of the construction contract by the city Council or City Administrator. C. All costs associated with the restoration of the property shall be the responsibility of the petitioners in addition to the costs outlined in appendix Y. This shall include but is not limited to the restoration of pools, out buildings, driveways, sidewalks, retaining walls, fences, trees, landscaping, and grassed areas. • Sec 31-284. -Stormwater system design and granting of easement. A. The stormwater system will be designed by the City or by their consultants. The system will be designed to meet City of Jefferson standards and located so as to as to be efficient and easily maintained. B. The property owners upon whose property the stormwater system is placed shall grant to the City an easement for said stormwater system. The width of the easement shall be as prescribed by City Standards. C. The petitioners shall grant temporary construction easements as may be required for the installation ofthe stormwater system. • Sec 31-285. -Funding, criteria for project selection. In determining which if any projects shall be funded the following criteria will be considered: A. Funding available B. Number of properties affected C. Existing condition D. Effect on existing City infrastructure E. Overall effect on area APPENDIX Y-SCHEDULE OF ADMINISTRATIVE FEES, PERMITS, LICENSES, AND OTHER CHARGES Chapter Section Section Title Fee 31 280 Private Stormwater Conversion Program $80.00 per linear foot Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573 .634 .6410 • F: 573.634.656 2 • www .jeffersoncitymo .gov Date: To: From: Subject: August 10 , 2022 Public Works and Planning Committee David Bange P .E., City Engineer ~ TAP Grant Acceptance Staff is requesting the Committee move the Missouri Highways and Transportation Commission Transportation Alternatives Funds Program Agreement for the improved crosswalks at Southwest Boulevard and at Lafayette Street to the full Council with the recommendation for approval. In June of this year staff presented to this Committee a list of projects that were seen as eligible candidates for potential funding through the Transportation Alternatives Program (TAP). At that time this Committee concurred with the staff recommendation that applications be submitted for two projects, namely, the completion of the Highway 179 Bypass trail and Improvements to the mid block crosswalks at Southwest Boulevard and at Lafayette Street. Those applications were submitted in July and on August 81h we received notification that both applications had been accepted for funding . The agreement before you is the formal acceptance of the grant funding and the establishment of the schedule for the design and construction of the crosswalk project. The agreement for the acceptance of the grant for the 179 Bypass Trail will be present to the Parks Commission for approval at their upcoming meeting . The total amount of the grant for the crosswalk project is $222,743 .60 and requires a 20% match which would be $55,685.90 . The local match for this project will come from the allotment given to local roads within the "Y:! cent Capital Improvement Sales tax. The trail project will also entail improvements to the midblock crossing of W . Edgewood Drive and portions of Tree Valley Lane and $125,000 from those same funds is being set aside for the trail project which is estimated to cost just less than one million dollars. If you have any quest ions you may contact me at 634-6433. U :\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2022\9-2022\TAP Grant Acceptance.docx CCO Form: Approved: Revised: Modified: FDA Number: CFDA Title: FS25 04/95 (MGB) 03/17 (MWH) 20.205 Award name/number: Highway Planning and Construction TAP-3100 () Award Year: FY 2022 DRAFT Federal Agency: Federal Highway Administration, Department of Transportation MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION ALTERNATIVES FUNDS PROGRAM AGREEMENT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, City). WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: (1) PURPOSE: The United States Congress has authorized, in Fixing America's Surface Transportation Act (FAST); 23 U.S.C. §101, §106 and §213; SAFETEA-LU §1404 funds to be used for transportation alternatives activities. The purpose of this Agreement is to grant the use of such transportation enhancement funds to the (City). (2) LOCATION: The transportation alternatives funds which are the subject of this Agreement are for the project at the following location: Construct raised pedestrian crosswalks at two locations -Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street intersection with East Branch Greenway. The general locations of the project is shown on attachment marked "Exhibit A" and incorporated herein by reference. (3) REASONABLE PROGRESS POLICY: The project as described in this agreement is subject to the reasonable progress policy set forth in the Local Public Agency (LPA) Manual and the final deadline specified in Exhibit B attached hereto and incorporated herein by reference. In the event, the LPA Manual and the final deadline within Exhibit B conflict, the final deadline within Exhibit B controls. If the project is within a Transportation Management Area that has a reasonable progress policy in place, the project is subject to that policy. If the project is withdrawn for not meeting reasonable progress, the City agrees to repay the Commission for any progress payments made to the City for the project and agrees that the Commission may deduct progress payments made to the City from future payments to the City. The City may not be eligible for future Transportation Alternatives Funds if the City does not meet the reasonable progress policy. (4) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the City shall defend, indemnify and hold harmless the Commission, including its members and the Missouri Department of Transportation (MoDOT or Department) employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the City's wrongful or negligent performance of its obligations under this Agreement. (B) The City will require any contractor procured by the City to work under this Agreement: 1. To obtain a no cost permit from the Commission's district engineer prior to working on the Commission's right-of-way, which shall be signed by an authorized contractor representative (a permit from the Commission's district engineer will not be required for work outside of the Commission's right-of-way); and 2. To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and MoDOT and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. The City shall cause insurer to increase the insurance amounts in accordance with those published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (5) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the City and the Commission. (6) COMMISSION REPRESENTATIVE: The Commission's District Engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. The Commission's representative may designate by written notice other persons having the authority to act on behalf of the Commission in furtherance of the performance of this Agreement. (7) NONDISCRIMINATION ASSURANCE: With regard to work under this Agreement, the City agrees as follows: (A) Civil Rights Statutes: The City shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et seq.), as well as any applicable titles of the "Americans with Disabilities Act" (42 U.S.C. §12101, et seq.). In addition, if the City is providing services or operating programs on behalf of the Department or the Commission, it shall comply with all applicable provisions of Title II of the "Americans with Disabilities Act". (B) Administrative Rules: The City shall comply with the administrative rules of the United States Department of Transportation relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation (49 C.F.R. Part 21) which are herein incorporated by reference and made part of this Agreement. (C) Nondiscrimination: The City shall not discriminate on grounds of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any individual in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The City shall not participate either directly or indirectly in the discrimination prohibited by 49 C.F.R. §21.5, including employment practices. (D) Solicitations for Subcontracts. Including Procurements of Material and Eauioment: These assurances concerning nondiscrimination also apply to subcontractors and suppliers of the City. These apply to all solicitations either by competitive bidding or negotiation made by the City for work to be performed under a subcontract including procurement of materials or equipment. Each potential subcontractor or supplier shall be notified by the City of the requirements of this Agreement relative to nondiscrimination on grounds of the race, color, religion, creed, sex, disability or national origin, age or ancestry of any individual. (E) Information and Reports: The City shall provide all information and reports required by this Agreement, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the United States Department of Transportation to be necessary to ascertain compliance with other contracts, orders and instructions. Where any information required of the City is in the exclusive possession of another who fails or refuses to furnish this information, the City shall so certify to the Commission or the United States Department of Transportation as appropriate and shall set forth what efforts it has made to obtain the information. (F) Sanctions for Noncompliance: In the event the City fails to comply with the nondiscrimination provisions of this Agreement, the Commission shall impose such contract sanctions as it or the United States Department of Transportation may determine to be appropriate, including but not limited to: 1. Withholding of payments under this Agreement until the City complies; and/or 2. Cancellation, termination or suspension of this Agreement, in whole or in part, or both. (G) Incorporation of Provisions: The City shall include the provisions of paragraph (7) of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules or instructions issued by the Commission or the United States Department of Transportation. The City will take such action with respect to any subcontract or procurement as the Commission or the United States Department of Transportation may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided that in the event the City becomes involved or is threatened with litigation with a subcontractor or supplier as a result of such direction, the City may request the United States to enter into such litigation to protect the interests of the United States. (8) ASSIGNMENT: The City shall nqt assign, transfer or delegate any interest in this Agreement without the prior written consent of the Commission. (9) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The City shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement. (1 0) CANCELLATION: The Commission may cancel this Agreement at any time for a material breach of contractual obligations by providing the City with written notice of cancellation. Should the Commission exercise its right to cancel this Agreement for such reasons, cancellation will become effective upon the date specified in the notice of cancellation sent to the City. (11) ACCESS TO RECORDS: The City and its contractors must maintain all records relating to this Agreement, including but not limited to invoices, payrolls, etc. These records must be available at no charge to the Federal Highway Administration (FHWA) and the Commission and/or their designees or representatives during the period of this Agreement and any extension, and for a period of three (3) years after the date on which the City receives reimbursement of their final invoice from the Commission. (12) FEDERAL-AID PROVISIONS: Because responsibility for the performance of all functions or work contemplated as part of this project is assumed by the City, and the City may elect to construct part of the improvement contemplated by this Agreement with its own forces, a copy of Section II and Section Ill, as contained in the United States Department of Transportation Form Federal Highway Administration FHWA 1273 "Required Contract Provisions, Federal-Aid Construction Contracts," is attached and made a part of this Agreement as Exhibit C. Wherever the term "the contractor'' or words of similar import appear in these sections, the term "the City"is to be substituted. The City agrees to abide by and carry out the condition and obligations of "the contractor" as stated in Section II, Equal Opportunity, and Section Ill, Nonsegregated Facilities, as set out in Form FHWA 1273. (13) ACQUISITION OF RIGHT OF WAY: With respect to the acquisition of right of way necessary for the completion of the project, City shall acquire any additional necessary right of way required for this project and in doing so agrees that it will comply with all applicable federal laws, rules and regulations, including 42 U.S.C. 4601-4655, the Uniform Relocation Assistance and Real Property Acquisition Act, as amended and any regulations promulgated in connection with the Act. (14) MAINTENANCE OF DEVELOPMENT: The City shall maintain the herein contemplated improvements without any cost or expense to the Commission. All maintenance by the City shall be done for the safety of the general public and the esthetics of the area. In addition, if any sidewalk or bike trails are constructed on the Commission's right-of-way pursuant to this Agreement, the City shall inspect and maintain the sidewalk or bike trails constructed by this project in a condition reasonably safe to the public and, to the extent allowed by law, shall indemnify and hold the Commission harmless from any claims arising from the construction and maintenance of said sidewalk or bike trails. If the City fails to maintain the herein contemplated improvements, the Commission or its representatives, at the Commission's sole discretion shall notify the City in writing of the City's failure to maintain the improvement. If the City continues to fail in maintaining the improvement, the Commission may remove the herein contemplated improvement whether or not the improvement is located on the Commission's right of way. Any removal by the Commission shall be at the sole cost and expense of the City. Maintenance includes but is not limited to mowing and trimming between shrubs and other plantings that are part of the improvement. (15) PLANS: The City shall prepare preliminary and final plans and specifications for the herein improvements. The plans and specifications shall be submitted to the Commission for the Commission's review and approval. The Commission has the discretion to require changes to any plans and specifications prior to any approval by the Commission. (16) REIMBURSEMENT: The cost of the contemplated improvements will be borne by the United States Government and by the City as follows: (A) Any federal funds for project activities shall only be available for reimbursement of eligible costs which have been incurred by City. Any costs incurred by City prior to authorization from FHWA and notification to proceed from the Commission are not reimbursable costs. The federal share for this project will be 80% percent not to exceed two hundred and twenty-two thousand seven hundred and forty- three dollars and 60/100 ($222,743.60). The calculated federal share for seeking federal reimbursement of participating costs for the herein improvements will be determined by dividing the total federal funds applied to the project by the total participating costs. Any costs for the herein improvements which exceed any federal reimbursement or are not eligible for federal reimbursement shall be the sole responsibility of City. The Commission shall not be responsible for any costs associated with the herein improvement unless specifically identified in this Agreement or subsequent written amendments. (17) PROGRESS PAYMENTS: The City may request progress payments be made for the herein improvements as work progresses but not more than once every two weeks. Progress payments must be submitted monthly. The City shall repay any progress payments which involve ineligible costs. (18) PROMPT PAYMENTS: Progress invoices submitted to MoDOT for reimbursement more than thirty (30) calendar days after the date of the vendor invoice shall also include documentation that the vendor was paid in full for the work identified in the progress invoice. Examples of proof of payment may include a letter or e-mail from the vendor, lien waiver or copies of cancelled checks. Reimbursement will not be made on these submittals until proof of payment is provided. Progress invoices submitted to MoDOT for reimbursement within thirty (30) calendar days of the date on the vendor invoice will be processed for reimbursement without proof of payment to the vendor. If the City has not paid the vendor prior to receiving reimbursement, the City must pay the vendor within two (2) business days of receipt of funds from MoDOT. (19) PERMITS: The City shall secure any necessary approvals or permits from any federal or state agency as required for the completion of the herein improvements. If this improvement is on the right of way of the Commission, the City must secure a permit from the Commission prior to the start of any work on the right of way. The permits which may be required include, but are not limited to, environmental, architectural, historical or cultural requirements of federal or state law or regulation. (20) INSPECTION OF IMPROVEMENTS AND RECORDS: The City shall assure that representatives of the Commission and FHWA shall have the privilege of inspecting and reviewing the work being done by the City's contractor and subcontractor on the herein project. The City shall also assure that its contractor, and all subcontractors, if any, maintain all books, documents, papers and other evidence pertaining to costs incurred in connection with the Transportation Enhancement Program Agreement, and make such materials available at such contractor's office at all reasonable times at no charge during this Agreement period, and for three (3) years from the date of final payment under this Agreement, for inspection by the Commission, FHWA or any authorized representatives of the Federal Government and the State of Missouri, and copies shall be furnished, upon request, to authorized representatives of the Commission, State, FHWA, or other Federal agencies. (21) CREDIT FOR DONATIONS OF FUNDS. MATERIALS. OR SERVICES: A person may offer to donate funds, materials or services in connection with this project. Any donated funds, or the fair market value of any donated materials or services that are accepted and incorporated into this project shall be credited according to 23 U.S.C. §323. (22) DISADVANTAGED BUSINESS ENTERPRISES (DBE): The Commission will advise the City of any required goals for participation by disadvantaged business enterprises (DBEs) to be included in the City's proposal for the work to be performed. The City shall submit for Commission approval a DBE goal or plan. The City shall comply with the plan or goal that is approved by the Commission and all requirements of 49 C.F.R. Part 26, as amended. (23) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. (24) NOTICE TO BIDDERS: The City shall notify the prospective bidders that disadvantaged business enterprises shall be afforded full and affirmative opportunity to submit bids in response to the invitation and will not be discriminated against on grounds of race, color, sex, or national origin in consideration for an award. (25) FINAL AUDIT: The Commission may, in its sole discretion, perform a final audit of project costs. The United States Government shall reimburse the City, through the Commission, any monies due. The City shall refund any overpayments as determined by the final audit. (26) OMB AUDIT: If the City expend(s) seven hundred fifty thousand dollars ($750,000) or more in a year in federal financial assistance it is required to have an independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the audit report shall be submitted to MoDOT within the earlier of thirty (30) days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Subject to the requirements of 2 CFR Part 200, if the City expend(s) less than seven hundred fifty thousand dollars ($750,000) a year, the City may be exempt from auditing requirements for that year but records must be available for review or audit by applicable state and federal authorities. (27) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006: The City shall comply with all reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended. This Agreement is subject to the award terms within 2 C.F.R. Part 170. IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below. Executed by the City this day of ________ _ Executed by the Commission this day of ______ _ MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION Title ATTEST: Secretary to the Commission Approved as to Form: Commission Counsel CITY OF JEFFERSON CITY By ___________ ___ Title __________ _ ATTEST: By------------ Title Approved as to Form: Title ___________ _ Ordinance No--------- '; l l ci Q < / '3"" <.· ,!.L • . .!.!:) Q -·· - Vli~.a.-Rf';:t 0 -· .• ·~ \. , .. , ,. .l ' -~· ·~Q l i ~ •.-.; .. · ,_,:9 ... ·o • Exhibit A-Location of Project .r • '""' ' f ..... ~.,., ...~,.. l"=••:a (~I II 9 ,-,-,·-~1 ".~; . , fi) ·.~·~~ =~' cc-"h y'~~ / '<\, ·Si ''!". !-:._~ .. ~ :. .;· (' f ~ '· \., ...... • !l' 0 Proposed Crosswalk /" It ~i· Q 9 9 Exhibit B -Project Schedule Project Description: TAP 3100 ( ) Construct raised pedestrian crosswalks at two locations -Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street intersection with East Branch Greenway. Task Date Date funding is made available or allocated to recipient 9/1/2022 Solicitation for Professional Engineering Services (advertised) 10/1/2022 Engineering Services Contract Approved 11/1/2022 Preliminary and Right-of-Way Plans Submittal (if Applicable) 8/1/2023 Plans, Specifications & Estimate (PS&E) Submittal 1/1/2024 Plans, Specifications & Estimate (PS&E) Approval 3/1/2024 Advertisement for Letting 5/1/2024 Bid Opening 6/1/2024 Construction Contract Award _{_REQUIRED) 8/1/2024 *Note: the dates established in the schedule above will be used in the applicable ESC between the sponsor agency and consultant firm. **Schedule dates are approximate as the project schedule will be actively managed and issues mitigated through the project delivery process. The Award Date or Planning Study Date deliverable is not approximate and a Supplemental Agreement is required to modify this date. Exhibit C -Required Contract Provisions Federal-Aid Construction Contracts Atta chment E -Evidence of Public Involvement and Support Jefferson City Trail Users June 21, 2022 To Whom It May Concem: I am writing on behalf of the Jefferson City Trail Users group to express support for the City of Jefferson's grant application for the 2022 Transportation Alternatives Program (TAP). The 596 Facebook members of our group are very supportive of the city's efforts to make walking, running, and biking safer for people. Our members strongly favor improving the crosswalks mentioned in the grant application and are glad the city is interested in upgrading these places to prevent accidents between vehicles and people. Right now, pedestrians and cyclists ar e largely ignored by vehicle drivers when they approach the three crosswalks described in the application. The firsthand experience of manv members of the Tr ail Users Qroun is that most traffic fails toston when nedestrians J '-' .J. 1 ~ . . or bicycles are seen waiting to cross. This, of course, does not promote transportation by walking or biking. It is hard to say which of the crosswalks is the worst. The one on Lafayette St. often has enough vehicles parked on the street that approaching vehicles do not see people at the crosswalk until the vehicle is already at the crosswalk. It also has an odd crossing angle that prevents those using the crosswalk from seeing traffic . This needs to be corrected. Next, the crosswalk on Southwest Boulevard is ignored by an estimated 95% of all drivers. Pedestrians and cyclists are totally at risk. Compounding the problem , there is a second crosswalk a few feet away on the Dix Road Connector that those using the greenway must cross. This crosswalk is after a sharp curve with fast traffic . The traffic cannot see pedestrians or bicycles very far in advance. The proposed remedy would address both of these dangerous street crossings. As for the crosswalk on Edgewood, it does provide a good view of vehicles that are approaching. But there are three lanes of traffic that must be crossed on a busy street with a 40 mph speed limit. Again, the proposed crosswalk improvement with a Jefferson City Trail Users Letter of Support Page 2 promint!nt island in tht! middle of the strt!et would provide pedestrians and cydists with more safety. For these reasons and the importance of these crossings in the city's overall transportation network, we urge favorable consideration of the application submitted by Jefferson City . Sincerdy, 1Jc:v~ co~~~ Janeen Osborne Jefferson City Trail Users 1811 Swifts Highway Jefferson City . MO 65109 Bange, David From: Sent: Magnus Holmstrom <magnus.holmstrom@jcschools.us> Wednesday, January 05, 2022 12:52 PM To: Bange, David Subject: W Edgewood crosswalk Mr. Bange, I'm writing to you to see if it would be possible to make some improvements to the crosswalk on Edgewood Drive between Creek Trail Drive and Tree Valley Lane. I'm a coach at Capital City high school and we sometimes have kids who need to cross over Edgewood in order to get to the greenway trail. Cars don't often stop for pedestrians at the current crosswalk. One solution may be to add a traffic light with a push button at the crosswalk. I don't know if that would be possible, but I thought that I would at least bring up that idea. Thank you for reading this. Sincerely, Magnus Holmstrom Magnus Holmstrom Gateway to Technology Teacher Head Cross Country Coach Capital City High School 1 Attachment E-Evidence of Pu b lic Involvement and Support FRANK UNOtRWOOD DIRECTOR OF FACILITIES & TRANSPORTATION June 21, 2022 City of Jefferson David Bange, City Engineer 320 E. McCarty Street Jefferson City, MO 65101 .Jefferson City School Oistr id 315 Enst Dunldin .Jefferson City, MO 65101 (573)659-1190 FAX (573)£59-3031 frank .llnderwQQd@\cschools.uj! RE: Support for the City of Jefferson's 2022 Transpo rtation Alternatives Program (TAP) Grant Application To whom this concerns, The Jefferson City School District supports the City of Jefferson's application for the 2022 TAP grant. The project as designed provides an alternative safe path for cyclists and pedestrians to travel to the Capital City High School and or access to the Greenway as a continuous path of travel. Our students and parents in the neighboring subdivision will very much appreciate allowing their students to walk to school in a safe manner. Thank you for your consideration in helping fund this project. irector of Facilities, Safety and Security .JEF RAN • connecting our community Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo .org Date: To: From: September 6, 2022 Public Works and Planning Committee Mark Mehmert ~ Subject: Public Transit Advisory Committee Fare Recommendation At their August 30, 2022 meeting, the Public Transit Advisory Committee (P-TAC) recommended the Public Works Committee consider a change to transit fares. Unapproved P-TAC minutes of the meeting are attached. The group indicated fare changes should be considered in light of the level of inflation, which is up approximately 42% since 2007 when the last fare change was implemented. The recommendation is as follows: Fare Type Current Recommended Fare Fare Regular Fare (1 ride) $1.00 $1.50 Regular Fare Adult Pass (20 rides) $20.00 $30.00 Reduced Fare (1 ride) $0.50 $0.75 Reduced Fare pass (20 rides) $10.00 $15.00 Student Pass (20 rides) $18.00 $27.00 Handiwheels Fare (1 ride) $2.00 $3.00 Handiwheels Pass (1 0 rides) $20.00 $30.00 The fare change recommendation was specifically contingent on the implementation of a means of accepting fares electronically. Changing fares requires the approval of the Public Works Committee as well as the City Council. Public hearings prior to consideration by the Council is also required . A draft timeline of a potential fare change is below. Draft Fare Change Timeline Date Activity 8/30/2022 Public Transit Advisory Committee recommended fare changes 9/8/2022 The Public Works Committee considers the recommendation 9/1212022 If survey is approved by Committee, public comment period/rider survey begins 11/28/2022 Public comment period/rider survey ends 11/10/2022 Public comment/rider survey information reviewed by Public Works Committee 11/21/2022 If forwarded by Committee, bill is introduced at the City Council 12/5/2022 Public hearing is held in conjunction with City Council meeting 12/19/2022 Bill is considered by City Council TBD If approved, modified fares take effect Please let me know if you have questions. cc: Public Transit Advisory Committee TO: FROM: THRU: DATE: RE: DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM Public Works and Planning Committee Matt Kreyling, Director of Planning & Protective Services Sonny Sanders, Director of Planning & Protective Services September 2, 2022 Online Permitting Portal Utilizing Cares Act funding, new permitting and inspection software has been implemented to improve internal and external communications and processes through the plan review , permitting and inspection phases of all construction projects in Jefferson City. In April of this year , the Building Division completed implementation and t ransferred all internal processes to the new software. In the coming weeks, staff will roll out a public access portal where designers, contractors and property owners can track the progress of their project from permit application to issuance of certificates, as well as upload documents and revisions as needed.