HomeMy Public PortalAbout2022-09-08 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, September 8, 2022
7:30a .m.
John G . Christy Municipal Building, 320 East McCarty Street
Council Chambers Room (Upper Level)
~ Note: VIRTUAL and IN-PERSON MEETING
To join virtually:
To join virtually call-in available at 1-404-397-1516
Meeting number (access code):
Meeting password : 1234
TENTATIVE AGENDA
1. Introductions
2. Approval of the August 10 , 2022 Committee meeting minutes
3. Old Business
1) MoDOT Presentation of the Highway 54/63 Lane Addition North of the Missouri River Bridge
and the Truman Boulevard Interchange Seeping Study
2) Parking Garage Study Update and App Update (Britt Smith)
3) Program for Upgrading Private Stormwater Systems (Committee feedback)
4) TAP Grants for City Street Crosswalks at Southwest Boulevard , Lafayette Street , Edgewood
Drive , and the Highway 179 Bypass Trail (David Bange)
5) Public Transit Advisory Committee (PTAC) Recommendation for Transit Fare Increase (Mark
Mehmert)
6) On-line Building Permit Process (Matt Kreyling)
7) Regulation of Utilities in Right-of-Way (Chairman Fitzwater)
8) Annexation in General (Chairman Fitzwater)
4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues
5. Reports : Neighborhood Service Grant Updates (Rachel Senzee)
6. Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573 ) 634-6570 to request accommodations or alternative formats as required under
the Americans with Disabilities Act. Please allow three business days to process the request.
Please call (573) 634-6410 with questions regarding agenda items .
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
Committee Members Present:
Ron Fitzwater
Mike Lester
David Kemna
Mark Schreiber
Committee Members Absent:
Scott Spencer
Staff Present:
August 11, 2022
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Jon Fitch, Civil Engineer II
Mark Mehmert, Transit Division Manager
Sonny Sanders, Director of Planning and Protective Services
Rachel Senzee, Neighborhood Services Supervisor
Jessica Rackers, IT
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator ..
Brenda Wunderlich, AdministrativeSupervisor
Attendance
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Chairmap Fitzwater called the meeting te>. order at 7:30 a.m. A quorum was present at this
time. The following guests attended the meeting: Mayor Carrie Tergin; Frank Rycyk; and Matt
Brenneke.
1):·1ntroductions
No formal introductions were made at this time.
2) Approval o.f the ~ly 14 and July 27, 2022 Committee meeting minutes
Councilman Kemna moved and Councilman Lester seconded to approve the July 14 and
July 27 minutes, motion carried.
3) Old Business
1. Ten Hour Parking (Britt Smith)
Mr. Smith explained staff received many comments regarding the ten-hour
parking mainly regarding the two blocks in front of the churches in the area. Staff
suggests removing the two blocks east of Madison Street on Capitol Avenue.
Minutes/Jefferson City Public Works and Planning Committee
August 11, 2022
2
There was discussion among Committee members and staff regarding the
implementation of the app to pay for parking, the vendor for the product, and the time
frame.
Councilman Kemna moved and Councilman Lester seconded to approve the ten-
hour parking as presented with the removal of the 200 and 300 blocks of East Capitol
Avenue, motion carried.
2. High Street Viaduct (David Bange)
Mr. Bange explained MoDOT's connection to .· ~h~ bridge. He explained the
section of High Street between Bolivar and Mulberry was, by sigf1~9 agreement with the
City, taken over by the State Highway Commission who in turn hE;tped with the funding
of the current bridge. In December of 1970 anoij~;er agreement was signed which the
Commission relinquished the rights given to tttenrd>y the 1948 agreement.
There was discussion among Committee, me,rnb~rs and staff regarding the
Request for Qualifications (RFQ) for the design.?gf .a> replacement for the High Street
Viaduct, the Bartlett and West contract to review the existing hole in the bridge, cost
estimate for repair, the possibility of closing the viaduct, funding, and discussion with the
school. ···
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3. Program for Upgrading. Private
Fon~n81David ;J:~ange) ': .. .,,,,<:·_::.;-,
S.tormwater Systems .. :._,.· (Don
Mr. Bange explained complaints from citizens have been going on for over 70
years and according tcl<·~ome 91S;~.it): .G<?uncn minutes the City would purchase the pipe
and the property owne~!(fQui(ICtla~e iti~;i~lled~ ···
•'<{'
Tb~re was discussion .~mong Committee members and staff regarding requests
received by properry•:.QwnersV··"doing a similar ordinance as the Neighborhood
Improvement Program <where proper owner would pay a cost per foot and have 1 00
percent p~rticipation, a net. the City not being responsible for other items on private
property sucfl ~s fences, ~beds, gardens, etc.
4. Hist()ric Legacy District Ordinance (Rachel Senzee)
Ms. Senze~ ·~~~lained the district would formally recognize geographical areas of
historic and cultural significance that no longer exist.
Councilman Kemna moved and Councilman Schreiber seconded to refer the
ordinance to the City Council with recommendation to approve, motion carried.
5. Bird Scooters (Ryan Moehlman)
Minutes/Jefferson City Public Works and Planning Committee
August 11, 2022
3
Mr. Moehlman explained the City entered into a license agreement on June 24, 2021
with Bird Rides, Inc. which allows Bird to operate a shared active transportation network
on the City's rights-of-way. The license agreement may be terminated if is not in the
best interest of the health, safety, or welfare of City residents and visitors.
There was discussion among Committee members, staff, and those present
regarding the complaints, having the Active Transportation Committee to review, and
staff bringing a report from the stakeholder interviews back to the Committee.
6. Citizen opportunity to address Council/Staff on Stormwater and
Other Public Works Issues
Mr. Brenneke of 1605 Marion stated that he would like the City to fix the stormwater
issue on his property. He felt he should not be responsible for someone who built this
back in 1938 and would like to pay less than 20 percent to have it repaired.
Chairman Fitzwater thanked Mr. Brenneke for his comments.
• Councilman Schreiber asked the status of the structure in the 200 block and 408
Lafayette Street. Mr. Sanders explained a check was sent to the MO Department
of Economic Development to remove federal funding ties at 408 Lafayette. He
stated he was not sure of the status of the structure in the 200 block of Lafayette
Street.
• Chairman Fitzwater asked about the parking garage report. Mr. Smith explained
it is delay for a week or two.
• Mr. Morasch explained the change order to the asphalt program is unable to be
fulfilled due to the increased costs. Staff will be asking the Council to consider
some concrete street repairs instead.
• Chairman Fitzwater asked about the internet companies working all over the City
tearing up yards. Mr. Smith explained staff has reorganized staffing to monitor
this work. Many of the contractors are out of town groups.
5) Reports: Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee gave an update on the grants. She explained staff is continually looking for
opportunities for use of grant funds. She stated this item will be a continual agenda item to
update the public about funding opportunities, give Council the information to provide their
respective constituency, and provide information to support budgetary decisions.
6) Adjourn
Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this
time (9:15a.m.).
Department of Public Works Memorandum
320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573 -634 -641 o . F 573-634 -6562 • www .jeffcitymo .org
Date: September 6, 2022
To: Public Work and Planning Committee
From: Britt E. Smith, P .E.
Subject: Parking Division Updates
This memo is to update the Committee on the status of various projects within the
parking division.
Parking Garage Study Update: As of this writing staff has not received a draft report
from our consultant. We will attempt to get a revised timeline and present at the
meeting .
Capitol Ave., Broadway and Madison Street Parking Time Limit Change:
As the committee is aware the council recently approved a parking time limit and rate
change in the areas near the Capitol building. To affect this change, several steps are
required .
1. Staff has ordered printing of new parking rate cards to be placed in each parking
meeting. These rate cards will reflex the new structure for the areas We hope to
have those in by the middle of September.
2 . Staff has made new signage to reflect the time limit change and these are ready
to be installed.
3. Staff is working with our parking software vendor on the app development for the
entire metered network . Currently the statement of work is being completed and
the contract amendment for the work is under review. It is anticipated that the
app could be ready to roll out by the middle to end of October.
4 . The parking software provider, as part of their scope of work, will provide us with
street signage and meter stickers which direct customers to the app. When the
statement of work is finalized this material will be order. It is hopeful these items
will be det\."e~ed by the end of October but supply chain issue may delay
production.
cc· Matt Morasch , P .E..
• Sec 31-280.-PRIVATE STORMWATER CONVERSION PROGRAM
The purpose of this article is to provide a means by which privately owned stormwater systems may be
accepted for future maintenance by the City through the granting of easements, system reconstruction
to City standards, and the participation in cost by private property owner.
• Sec 31-281.-Petition necessary.
For each project which may be eligible for inclusion in the City's Private Stormwater Conversion Program
(PSCP), a petition shall be submitted by the owner or owners upon whose property the stormwater
system exists. The petition shall be made on a form approved by the Director of Public works and said
form shall be submitted by March 1 of each year for consideration for the following year's fiscal budget.
Petitions shall be considered denied if not funded in the following year's budget. Any denied petition
shall not be carried over to the next budget year.
• Sec 31-282. -Participation requirement.
Property owners may petition the City Council, on a form approved by the Director of Public Works, to
reconstruct private stormwater systems along an existing stormwater system or a portion of that system
that is agreed to in advance by the Director of Public Works. The petition shall be signed by all of the
owners upon whose property the agreed upon drainage system resides.
• Sec 31-283. -Cost to applicant.
A. The cost to each property owner for the installation of the stormwater system for an approved
PSCP project shall be set by the City Administrator each year in appendix Y. If the stormwater
system lies along a property line each owner shall pay }'2 of the cost outlined in schedule Y.
B. Owners are required to prepay the entire amount of their participating costs prior to the
approval of the construction contract by the city Council or City Administrator.
C. All costs associated with the restoration of the property shall be the responsibility of the
petitioners in addition to the costs outlined in appendix Y. This shall include but is not limited to
the restoration of pools, out buildings, driveways, sidewalks, retaining walls, fences, trees,
landscaping, and grassed areas.
• Sec 31-284. -Stormwater system design and granting of easement.
A. The stormwater system will be designed by the City or by their consultants. The system will be
designed to meet City of Jefferson standards and located so as to as to be efficient and easily
maintained.
B. The property owners upon whose property the stormwater system is placed shall grant to the
City an easement for said stormwater system. The width of the easement shall be as prescribed
by City Standards.
C. The petitioners shall grant temporary construction easements as may be required for the
installation ofthe stormwater system.
• Sec 31-285. -Funding, criteria for project selection.
In determining which if any projects shall be funded the following criteria will be considered:
A. Funding available
B. Number of properties affected
C. Existing condition
D. Effect on existing City infrastructure
E. Overall effect on area
APPENDIX Y-SCHEDULE OF ADMINISTRATIVE FEES, PERMITS, LICENSES, AND OTHER CHARGES
Chapter Section Section Title Fee
31 280 Private Stormwater Conversion Program $80.00 per linear foot
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573 .634 .6410 • F: 573.634.656 2 • www .jeffersoncitymo .gov
Date:
To:
From:
Subject:
August 10 , 2022
Public Works and Planning Committee
David Bange P .E., City Engineer ~
TAP Grant Acceptance
Staff is requesting the Committee move the Missouri Highways and Transportation Commission
Transportation Alternatives Funds Program Agreement for the improved crosswalks at Southwest
Boulevard and at Lafayette Street to the full Council with the recommendation for approval.
In June of this year staff presented to this Committee a list of projects that were seen as eligible
candidates for potential funding through the Transportation Alternatives Program (TAP). At that time
this Committee concurred with the staff recommendation that applications be submitted for two
projects, namely, the completion of the Highway 179 Bypass trail and Improvements to the mid block
crosswalks at Southwest Boulevard and at Lafayette Street.
Those applications were submitted in July and on August 81h we received notification that both
applications had been accepted for funding .
The agreement before you is the formal acceptance of the grant funding and the establishment of the
schedule for the design and construction of the crosswalk project. The agreement for the acceptance of
the grant for the 179 Bypass Trail will be present to the Parks Commission for approval at their
upcoming meeting .
The total amount of the grant for the crosswalk project is $222,743 .60 and requires a 20% match which
would be $55,685.90 . The local match for this project will come from the allotment given to local roads
within the "Y:! cent Capital Improvement Sales tax. The trail project will also entail improvements to the
midblock crossing of W . Edgewood Drive and portions of Tree Valley Lane and $125,000 from those
same funds is being set aside for the trail project which is estimated to cost just less than one million
dollars.
If you have any quest ions you may contact me at 634-6433.
U :\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2022\9-2022\TAP Grant Acceptance.docx
CCO Form:
Approved:
Revised:
Modified:
FDA Number:
CFDA Title:
FS25
04/95 (MGB)
03/17 (MWH)
20.205
Award name/number:
Highway Planning and Construction
TAP-3100 ()
Award Year: FY 2022
DRAFT
Federal Agency: Federal Highway Administration, Department of Transportation
MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION
TRANSPORTATION ALTERNATIVES FUNDS
PROGRAM AGREEMENT
THIS AGREEMENT is entered into by the Missouri Highways and Transportation
Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, City).
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations in this Agreement, the parties agree as follows:
(1) PURPOSE: The United States Congress has authorized, in Fixing
America's Surface Transportation Act (FAST); 23 U.S.C. §101, §106 and §213;
SAFETEA-LU §1404 funds to be used for transportation alternatives activities. The
purpose of this Agreement is to grant the use of such transportation enhancement funds
to the (City).
(2) LOCATION: The transportation alternatives funds which are the subject of
this Agreement are for the project at the following location:
Construct raised pedestrian crosswalks at two locations -Wears Creek Greenway
intersection with Southwest Boulevard and Layfayette Street intersection with East
Branch Greenway.
The general locations of the project is shown on attachment marked "Exhibit A"
and incorporated herein by reference.
(3) REASONABLE PROGRESS POLICY: The project as described in this
agreement is subject to the reasonable progress policy set forth in the Local Public
Agency (LPA) Manual and the final deadline specified in Exhibit B attached hereto and
incorporated herein by reference. In the event, the LPA Manual and the final deadline
within Exhibit B conflict, the final deadline within Exhibit B controls. If the project is within
a Transportation Management Area that has a reasonable progress policy in place, the
project is subject to that policy. If the project is withdrawn for not meeting reasonable
progress, the City agrees to repay the Commission for any progress payments made to
the City for the project and agrees that the Commission may deduct progress payments
made to the City from future payments to the City. The City may not be eligible for future
Transportation Alternatives Funds if the City does not meet the reasonable progress
policy.
(4) INDEMNIFICATION:
(A) To the extent allowed or imposed by law, the City shall defend,
indemnify and hold harmless the Commission, including its members and the Missouri
Department of Transportation (MoDOT or Department) employees, from any claim or
liability whether based on a claim for damages to real or personal property or to a person
for any matter relating to or arising out of the City's wrongful or negligent performance of
its obligations under this Agreement.
(B) The City will require any contractor procured by the City to work
under this Agreement:
1. To obtain a no cost permit from the Commission's district
engineer prior to working on the Commission's right-of-way, which shall be signed by an
authorized contractor representative (a permit from the Commission's district engineer
will not be required for work outside of the Commission's right-of-way); and
2. To carry commercial general liability insurance and
commercial automobile liability insurance from a company authorized to issue insurance
in Missouri, and to name the Commission, and MoDOT and its employees, as additional
named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri
public entities as calculated by the Missouri Department of Insurance, Financial
Institutions and Professional Registration, and published annually in the Missouri Register
pursuant to Section 537.610, RSMo. The City shall cause insurer to increase the
insurance amounts in accordance with those published annually in the Missouri Register
pursuant to Section 537.610, RSMo.
(C) In no event shall the language of this Agreement constitute or be
construed as a waiver or limitation for either party's rights or defenses with regard to each
party's applicable sovereign, governmental, or official immunities and protections as
provided by federal and state constitution or law.
(5) AMENDMENTS: Any change in this Agreement, whether by modification
or supplementation, must be accomplished by a formal contract amendment signed and
approved by the duly authorized representatives of the City and the Commission.
(6) COMMISSION REPRESENTATIVE: The Commission's District Engineer
is designated as the Commission's representative for the purpose of administering the
provisions of this Agreement. The Commission's representative may designate by written
notice other persons having the authority to act on behalf of the Commission in
furtherance of the performance of this Agreement.
(7) NONDISCRIMINATION ASSURANCE: With regard to work under this
Agreement, the City agrees as follows:
(A) Civil Rights Statutes: The City shall comply with all state and federal
statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of
the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et seq.), as well
as any applicable titles of the "Americans with Disabilities Act" (42 U.S.C. §12101, et
seq.). In addition, if the City is providing services or operating programs on behalf of the
Department or the Commission, it shall comply with all applicable provisions of Title II of
the "Americans with Disabilities Act".
(B) Administrative Rules: The City shall comply with the administrative
rules of the United States Department of Transportation relative to nondiscrimination in
federally-assisted programs of the United States Department of Transportation (49 C.F.R.
Part 21) which are herein incorporated by reference and made part of this Agreement.
(C) Nondiscrimination: The City shall not discriminate on grounds of the
race, color, religion, creed, sex, disability, national origin, age or ancestry of any individual
in the selection and retention of subcontractors, including procurement of materials and
leases of equipment. The City shall not participate either directly or indirectly in the
discrimination prohibited by 49 C.F.R. §21.5, including employment practices.
(D) Solicitations for Subcontracts. Including Procurements of Material
and Eauioment: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of the City. These apply to all solicitations either by
competitive bidding or negotiation made by the City for work to be performed under a
subcontract including procurement of materials or equipment. Each potential
subcontractor or supplier shall be notified by the City of the requirements of this
Agreement relative to nondiscrimination on grounds of the race, color, religion, creed,
sex, disability or national origin, age or ancestry of any individual.
(E) Information and Reports: The City shall provide all information and
reports required by this Agreement, or orders and instructions issued pursuant thereto,
and will permit access to its books, records, accounts, other sources of information, and
its facilities as may be determined by the Commission or the United States Department
of Transportation to be necessary to ascertain compliance with other contracts, orders
and instructions. Where any information required of the City is in the exclusive
possession of another who fails or refuses to furnish this information, the City shall so
certify to the Commission or the United States Department of Transportation as
appropriate and shall set forth what efforts it has made to obtain the information.
(F) Sanctions for Noncompliance: In the event the City fails to comply
with the nondiscrimination provisions of this Agreement, the Commission shall impose
such contract sanctions as it or the United States Department of Transportation may
determine to be appropriate, including but not limited to:
1. Withholding of payments under this Agreement until the City
complies; and/or
2. Cancellation, termination or suspension of this Agreement, in
whole or in part, or both.
(G) Incorporation of Provisions: The City shall include the provisions of
paragraph (7) of this Agreement in every subcontract, including procurements of materials
and leases of equipment, unless exempted by the statutes, executive order,
administrative rules or instructions issued by the Commission or the United States
Department of Transportation. The City will take such action with respect to any
subcontract or procurement as the Commission or the United States Department of
Transportation may direct as a means of enforcing such provisions, including sanctions
for noncompliance; provided that in the event the City becomes involved or is threatened
with litigation with a subcontractor or supplier as a result of such direction, the City may
request the United States to enter into such litigation to protect the interests of the United
States.
(8) ASSIGNMENT: The City shall nqt assign, transfer or delegate any interest
in this Agreement without the prior written consent of the Commission.
(9) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed
according to the laws of the State of Missouri. The City shall comply with all local, state
and federal laws and regulations relating to the performance of this Agreement.
(1 0) CANCELLATION: The Commission may cancel this Agreement at any time
for a material breach of contractual obligations by providing the City with written notice of
cancellation. Should the Commission exercise its right to cancel this Agreement for such
reasons, cancellation will become effective upon the date specified in the notice of
cancellation sent to the City.
(11) ACCESS TO RECORDS: The City and its contractors must maintain all
records relating to this Agreement, including but not limited to invoices, payrolls, etc.
These records must be available at no charge to the Federal Highway Administration
(FHWA) and the Commission and/or their designees or representatives during the period
of this Agreement and any extension, and for a period of three (3) years after the date on
which the City receives reimbursement of their final invoice from the Commission.
(12) FEDERAL-AID PROVISIONS: Because responsibility for the performance
of all functions or work contemplated as part of this project is assumed by the City, and
the City may elect to construct part of the improvement contemplated by this Agreement
with its own forces, a copy of Section II and Section Ill, as contained in the United States
Department of Transportation Form Federal Highway Administration FHWA 1273
"Required Contract Provisions, Federal-Aid Construction Contracts," is attached and
made a part of this Agreement as Exhibit C. Wherever the term "the contractor'' or words
of similar import appear in these sections, the term "the City"is to be substituted. The City
agrees to abide by and carry out the condition and obligations of "the contractor" as stated
in Section II, Equal Opportunity, and Section Ill, Nonsegregated Facilities, as set out in
Form FHWA 1273.
(13) ACQUISITION OF RIGHT OF WAY: With respect to the acquisition of right
of way necessary for the completion of the project, City shall acquire any additional
necessary right of way required for this project and in doing so agrees that it will comply
with all applicable federal laws, rules and regulations, including 42 U.S.C. 4601-4655, the
Uniform Relocation Assistance and Real Property Acquisition Act, as amended and any
regulations promulgated in connection with the Act.
(14) MAINTENANCE OF DEVELOPMENT: The City shall maintain the herein
contemplated improvements without any cost or expense to the Commission. All
maintenance by the City shall be done for the safety of the general public and the
esthetics of the area. In addition, if any sidewalk or bike trails are constructed on the
Commission's right-of-way pursuant to this Agreement, the City shall inspect and maintain
the sidewalk or bike trails constructed by this project in a condition reasonably safe to the
public and, to the extent allowed by law, shall indemnify and hold the Commission
harmless from any claims arising from the construction and maintenance of said sidewalk
or bike trails. If the City fails to maintain the herein contemplated improvements, the
Commission or its representatives, at the Commission's sole discretion shall notify the
City in writing of the City's failure to maintain the improvement. If the City continues to
fail in maintaining the improvement, the Commission may remove the herein
contemplated improvement whether or not the improvement is located on the
Commission's right of way. Any removal by the Commission shall be at the sole cost and
expense of the City. Maintenance includes but is not limited to mowing and trimming
between shrubs and other plantings that are part of the improvement.
(15) PLANS: The City shall prepare preliminary and final plans and
specifications for the herein improvements. The plans and specifications shall be
submitted to the Commission for the Commission's review and approval. The
Commission has the discretion to require changes to any plans and specifications prior
to any approval by the Commission.
(16) REIMBURSEMENT: The cost of the contemplated improvements will be
borne by the United States Government and by the City as follows:
(A) Any federal funds for project activities shall only be
available for reimbursement of eligible costs which have been incurred by City. Any costs
incurred by City prior to authorization from FHWA and notification to proceed from the
Commission are not reimbursable costs. The federal share for this project will be 80%
percent not to exceed two hundred and twenty-two thousand seven hundred and forty-
three dollars and 60/100 ($222,743.60). The calculated federal share for seeking federal
reimbursement of participating costs for the herein improvements will be determined by
dividing the total federal funds applied to the project by the total participating costs. Any
costs for the herein improvements which exceed any federal reimbursement or are not
eligible for federal reimbursement shall be the sole responsibility of City. The Commission
shall not be responsible for any costs associated with the herein improvement unless
specifically identified in this Agreement or subsequent written amendments.
(17) PROGRESS PAYMENTS: The City may request progress payments be
made for the herein improvements as work progresses but not more than once every two
weeks. Progress payments must be submitted monthly. The City shall repay any
progress payments which involve ineligible costs.
(18) PROMPT PAYMENTS: Progress invoices submitted to MoDOT for
reimbursement more than thirty (30) calendar days after the date of the vendor invoice
shall also include documentation that the vendor was paid in full for the work identified
in the progress invoice. Examples of proof of payment may include a letter or e-mail
from the vendor, lien waiver or copies of cancelled checks. Reimbursement will not be
made on these submittals until proof of payment is provided. Progress invoices
submitted to MoDOT for reimbursement within thirty (30) calendar days of the date on
the vendor invoice will be processed for reimbursement without proof of payment to the
vendor. If the City has not paid the vendor prior to receiving reimbursement, the City
must pay the vendor within two (2) business days of receipt of funds from MoDOT.
(19) PERMITS: The City shall secure any necessary approvals or permits from
any federal or state agency as required for the completion of the herein improvements. If
this improvement is on the right of way of the Commission, the City must secure a permit
from the Commission prior to the start of any work on the right of way. The permits which
may be required include, but are not limited to, environmental, architectural, historical or
cultural requirements of federal or state law or regulation.
(20) INSPECTION OF IMPROVEMENTS AND RECORDS: The City shall
assure that representatives of the Commission and FHWA shall have the privilege of
inspecting and reviewing the work being done by the City's contractor and subcontractor
on the herein project. The City shall also assure that its contractor, and all subcontractors,
if any, maintain all books, documents, papers and other evidence pertaining to costs
incurred in connection with the Transportation Enhancement Program Agreement, and
make such materials available at such contractor's office at all reasonable times at no
charge during this Agreement period, and for three (3) years from the date of final
payment under this Agreement, for inspection by the Commission, FHWA or any
authorized representatives of the Federal Government and the State of Missouri, and
copies shall be furnished, upon request, to authorized representatives of the Commission,
State, FHWA, or other Federal agencies.
(21) CREDIT FOR DONATIONS OF FUNDS. MATERIALS. OR SERVICES: A
person may offer to donate funds, materials or services in connection with this project.
Any donated funds, or the fair market value of any donated materials or services that are
accepted and incorporated into this project shall be credited according to 23 U.S.C. §323.
(22) DISADVANTAGED BUSINESS ENTERPRISES (DBE): The Commission
will advise the City of any required goals for participation by disadvantaged business
enterprises (DBEs) to be included in the City's proposal for the work to be performed.
The City shall submit for Commission approval a DBE goal or plan. The City shall comply
with the plan or goal that is approved by the Commission and all requirements of 49
C.F.R. Part 26, as amended.
(23) VENUE: It is agreed by the parties that any action at law, suit in equity, or
other judicial proceeding to enforce or construe this Agreement, or regarding its alleged
breach, shall be instituted only in the Circuit Court of Cole County, Missouri.
(24) NOTICE TO BIDDERS: The City shall notify the prospective bidders that
disadvantaged business enterprises shall be afforded full and affirmative opportunity to
submit bids in response to the invitation and will not be discriminated against on grounds
of race, color, sex, or national origin in consideration for an award.
(25) FINAL AUDIT: The Commission may, in its sole discretion, perform a final
audit of project costs. The United States Government shall reimburse the City, through
the Commission, any monies due. The City shall refund any overpayments as determined
by the final audit.
(26) OMB AUDIT: If the City expend(s) seven hundred fifty thousand dollars
($750,000) or more in a year in federal financial assistance it is required to have an
independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the
audit report shall be submitted to MoDOT within the earlier of thirty (30) days after receipt
of the auditor's report(s), or nine (9) months after the end of the audit period. Subject to
the requirements of 2 CFR Part 200, if the City expend(s) less than seven hundred fifty
thousand dollars ($750,000) a year, the City may be exempt from auditing requirements
for that year but records must be available for review or audit by applicable state and
federal authorities.
(27) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF
2006: The City shall comply with all reporting requirements of the Federal Funding
Accountability and Transparency Act (FFATA) of 2006, as amended. This Agreement is
subject to the award terms within 2 C.F.R. Part 170.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last
written below.
Executed by the City this day of ________ _
Executed by the Commission this day of ______ _
MISSOURI HIGHWAYS AND
TRANSPORTATION COMMISSION
Title
ATTEST:
Secretary to the Commission
Approved as to Form:
Commission Counsel
CITY OF JEFFERSON CITY
By ___________ ___
Title __________ _
ATTEST:
By------------
Title
Approved as to Form:
Title ___________ _
Ordinance No---------
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Exhibit A-Location of Project
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Proposed Crosswalk
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Exhibit B -Project Schedule
Project Description: TAP 3100 ( )
Construct raised pedestrian crosswalks at two locations -Wears Creek Greenway
intersection with Southwest Boulevard and Layfayette Street intersection with East
Branch Greenway.
Task Date
Date funding is made available or allocated to recipient 9/1/2022
Solicitation for Professional Engineering Services (advertised) 10/1/2022
Engineering Services Contract Approved 11/1/2022
Preliminary and Right-of-Way Plans Submittal (if Applicable) 8/1/2023
Plans, Specifications & Estimate (PS&E) Submittal 1/1/2024
Plans, Specifications & Estimate (PS&E) Approval 3/1/2024
Advertisement for Letting 5/1/2024
Bid Opening 6/1/2024
Construction Contract Award _{_REQUIRED) 8/1/2024
*Note: the dates established in the schedule above will be used in the applicable ESC between the
sponsor agency and consultant firm.
**Schedule dates are approximate as the project schedule will be actively managed and issues
mitigated through the project delivery process. The Award Date or Planning Study Date
deliverable is not approximate and a Supplemental Agreement is required to modify this date.
Exhibit C -Required Contract Provisions
Federal-Aid Construction Contracts
Atta chment E -Evidence of Public Involvement and Support
Jefferson City Trail Users
June 21, 2022
To Whom It May Concem:
I am writing on behalf of the Jefferson City Trail Users group to express support for the
City of Jefferson's grant application for the 2022 Transportation Alternatives Program
(TAP).
The 596 Facebook members of our group are very supportive of the city's efforts to make
walking, running, and biking safer for people. Our members strongly favor improving
the crosswalks mentioned in the grant application and are glad the city is interested in
upgrading these places to prevent accidents between vehicles and people.
Right now, pedestrians and cyclists ar e largely ignored by vehicle drivers when they
approach the three crosswalks described in the application. The firsthand experience of
manv members of the Tr ail Users Qroun is that most traffic fails toston when nedestrians
J '-' .J. 1 ~ . .
or bicycles are seen waiting to cross. This, of course, does not promote transportation by
walking or biking.
It is hard to say which of the crosswalks is the worst. The one on Lafayette St. often has
enough vehicles parked on the street that approaching vehicles do not see people at the
crosswalk until the vehicle is already at the crosswalk. It also has an odd crossing angle
that prevents those using the crosswalk from seeing traffic . This needs to be corrected.
Next, the crosswalk on Southwest Boulevard is ignored by an estimated 95% of all
drivers. Pedestrians and cyclists are totally at risk. Compounding the problem , there is a
second crosswalk a few feet away on the Dix Road Connector that those using the
greenway must cross. This crosswalk is after a sharp curve with fast traffic . The traffic
cannot see pedestrians or bicycles very far in advance. The proposed remedy would
address both of these dangerous street crossings.
As for the crosswalk on Edgewood, it does provide a good view of vehicles that are
approaching. But there are three lanes of traffic that must be crossed on a busy street
with a 40 mph speed limit. Again, the proposed crosswalk improvement with a
Jefferson City Trail Users Letter of Support
Page 2
promint!nt island in tht! middle of the strt!et would provide pedestrians and cydists with
more safety.
For these reasons and the importance of these crossings in the city's overall
transportation network, we urge favorable consideration of the application submitted by
Jefferson City .
Sincerdy,
1Jc:v~ co~~~
Janeen Osborne
Jefferson City Trail Users
1811 Swifts Highway
Jefferson City . MO 65109
Bange, David
From:
Sent:
Magnus Holmstrom <magnus.holmstrom@jcschools.us>
Wednesday, January 05, 2022 12:52 PM
To: Bange, David
Subject: W Edgewood crosswalk
Mr. Bange,
I'm writing to you to see if it would be possible to make some improvements to the crosswalk on Edgewood Drive
between Creek Trail Drive and Tree Valley Lane. I'm a coach at Capital City high school and we sometimes have kids who
need to cross over Edgewood in order to get to the greenway trail. Cars don't often stop for pedestrians at the current
crosswalk. One solution may be to add a traffic light with a push button at the crosswalk. I don't know if that would be
possible, but I thought that I would at least bring up that idea. Thank you for reading this.
Sincerely,
Magnus Holmstrom
Magnus Holmstrom
Gateway to Technology Teacher
Head Cross Country Coach
Capital City High School
1
Attachment E-Evidence of Pu b lic
Involvement and Support
FRANK UNOtRWOOD
DIRECTOR OF FACILITIES & TRANSPORTATION
June 21, 2022
City of Jefferson
David Bange, City Engineer
320 E. McCarty Street
Jefferson City, MO 65101
.Jefferson City School Oistr id
315 Enst Dunldin
.Jefferson City, MO 65101
(573)659-1190
FAX (573)£59-3031
frank .llnderwQQd@\cschools.uj!
RE: Support for the City of Jefferson's 2022 Transpo rtation Alternatives
Program (TAP) Grant Application
To whom this concerns,
The Jefferson City School District supports the City of Jefferson's application
for the 2022 TAP grant. The project as designed provides an alternative safe
path for cyclists and pedestrians to travel to the Capital City High School and
or access to the Greenway as a continuous path of travel. Our students and
parents in the neighboring subdivision will very much appreciate allowing
their students to walk to school in a safe manner.
Thank you for your consideration in helping fund this project.
irector of Facilities, Safety and Security
.JEF RAN
• connecting our community
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo .org
Date:
To:
From:
September 6, 2022
Public Works and Planning Committee
Mark Mehmert ~
Subject: Public Transit Advisory Committee Fare Recommendation
At their August 30, 2022 meeting, the Public Transit Advisory Committee (P-TAC)
recommended the Public Works Committee consider a change to transit fares.
Unapproved P-TAC minutes of the meeting are attached. The group indicated fare
changes should be considered in light of the level of inflation, which is up approximately
42% since 2007 when the last fare change was implemented.
The recommendation is as follows:
Fare Type Current Recommended
Fare Fare
Regular Fare (1 ride) $1.00 $1.50
Regular Fare Adult Pass (20 rides) $20.00 $30.00
Reduced Fare (1 ride) $0.50 $0.75
Reduced Fare pass (20 rides) $10.00 $15.00
Student Pass (20 rides) $18.00 $27.00
Handiwheels Fare (1 ride) $2.00 $3.00
Handiwheels Pass (1 0 rides) $20.00 $30.00
The fare change recommendation was specifically contingent on the implementation of
a means of accepting fares electronically.
Changing fares requires the approval of the Public Works Committee as well as the City
Council. Public hearings prior to consideration by the Council is also required .
A draft timeline of a potential fare change is below.
Draft Fare Change Timeline
Date Activity
8/30/2022 Public Transit Advisory Committee recommended fare changes
9/8/2022 The Public Works Committee considers the recommendation
9/1212022 If survey is approved by Committee, public comment period/rider survey begins
11/28/2022 Public comment period/rider survey ends
11/10/2022 Public comment/rider survey information reviewed by Public Works Committee
11/21/2022 If forwarded by Committee, bill is introduced at the City Council
12/5/2022 Public hearing is held in conjunction with City Council meeting
12/19/2022 Bill is considered by City Council
TBD If approved, modified fares take effect
Please let me know if you have questions.
cc: Public Transit Advisory Committee
TO:
FROM:
THRU:
DATE:
RE:
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
Public Works and Planning Committee
Matt Kreyling, Director of Planning & Protective Services
Sonny Sanders, Director of Planning & Protective Services
September 2, 2022
Online Permitting Portal
Utilizing Cares Act funding, new permitting and inspection software has been implemented to
improve internal and external communications and processes through the plan review ,
permitting and inspection phases of all construction projects in Jefferson City. In April of this
year , the Building Division completed implementation and t ransferred all internal processes to
the new software.
In the coming weeks, staff will roll out a public access portal where designers, contractors and
property owners can track the progress of their project from permit application to issuance of
certificates, as well as upload documents and revisions as needed.