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Council Minutes 1993 10/14MCCALL CITY COUNCIL OCTOBER 14, 1993 MINUTES I. CALL TO ORDER AND ROLL CALL: Mayor Smith called the meeting to order at 7 p.m. Councilmen LeBrett, Wallace and Larson answered the roll call. Councilman VanKomen was absent. The Mayor declared a quorum present. II. MINUTES: The minutes of September 23, 28 and October 7,1993 were presented. LeBrett moved to approve the September 23 minutes, Wallace seconded and the motion carried unanimously. LeBrett then moved to approve the minutes of September 28. Larson seconded and the motion carried. Wallace then moved to approve the October 7 minutes. LeBrett seconded and the motion carried. III. PAYMENT OF CLAIMS: The Payroll report for September 27 was considered. Wallace moved to approve the payroll report as presented. Larson seconded and the motion carried. Wallace then moved to approve the Payroll Report dated October 12. LeBrett seconded and the motion carried. The Voucher report for October 8 was then considered. After questioning certain items, Wallace moved to approve payment of the bills. Larson seconded and the motion carried. IV. CONSENT CALENDAR: The items listed on the calendar were: Joint Planning and Zoning Commission minutes for October 4 Park and Recreation Committee minutes for August 12 Library Board minutes for September 21 Wallace moved to approve the consent calendar. LeBrett seconded and the motion carried. V. ADDITIONAL ITEMS: Councilman Wallace asked about the water service contracts which are being sent to customers for signature. Staff advised that these were sent to resolve certain questions arising from the Grangeville case and as required by the City Code. VI. OLD BUSINESS: A. AIRPORT SURVEY: A work order for survey of the Airport to permit financing of hangars on the field, supported by 50% Idaho Bureau of Aeronautics grant funds, was presented. Wallace moved to approve the work order for $6500. Larson seconded and the motion carried unanimously. B. SPRING MOUNTAIN RANCH, RESTATED AGREEMENTS: These documents were provided to the Council earlier this date. The Council asked for additional time to consider them and after discussion elected to meet at 6:30 p.m. on October 21, prior to the Recreation Forum meeting, to consider the items. With the consent of the Council, the Mayor so ordered. Duane Smith appeared and alleged that the Spring Mountain Ranch project was stealing gravel from the city. Peter O'Neil responded to the allegations and Councilmen Wallace and LeBrett denied Mr. Smith's charges. VIII. PUBLIC HEARING: A. LOCAL IMPROVEMENT DISTRICT NO. 2, RIVERSIDE SUBDIVISION: Staff reviewed the process of the district's formation. Kim Allen of Toothman-Orton Engineering, the project engineer for the city, reviewed the proposed improvements to the water, sewer and streets in the subdivision and the benefit formula proposed for the district. The hearing was then opened for public comment. Staff reported on the owner survey which had been completed as requested by the Council. Clyde Archer appeared and opposed the LID assessment on his property; Jim Rush appeared and favored the district as proposed; Jerry Holowitz who opposed the LID, Dave Foster who felt the city should install the utility lines, Duane Smith who favored the proposal. No other persons wished to comment and the hearing was closed and the matter returned to the Council table. The Council felt that the assessment was significant and determined to delete the construction of the gravel streets from the development, in effect leaving only water, sewer, 1/3 of the bikepath cost, the replatting, and utility stubs from the project, and relocation of certain utility poles as the project elements. LeBrett then moved to direct staff to prepare an amended Ordinance to effect this project and to provide further illustrations of the benefit formula and to list the item on the next agenda for Council action. Larson seconded and the motion carried unanimously. IX. NEW BUSINESS: A. REFUND FOR GOLF PASS, REQUEST BY RUTH SPAETH; After review of the request, Wallace moved to permit extension of the 1993 pass to the 1994 season due to the health of the purchaser. Larson seconded and the motion carried. B. APPOINTMENT OF ELECTION BOARD FOR NOVEMBER 2, 1993: Wallace moved to appoint Julie Eddins as the Election Judge, and Faye Kerr, Emily Whitman, Margaret Fogg, Sharon Wolf and Kathy Rife as election clerks for the November 2, 1993 General and Special Elections. C. GENERAL OBLIGATION BOND REFUNDING: The City Treasurer reported that with the decline of interest rates the 1985 Parks Bond could be refunded which would save tax dollars over the life of the bond. After discussion, LeBrett moved to authorize the Treasurer and the Financial agent to take all actions necessary to refund the 1985 Park Bond. Larson seconded and the motion carried. D. 1967 SEWER BOND REFUNDING: A notice to call all outstanding 1967 sewer bonds was presented. This action was funded by the current budget. The bonds would be paid off using the reserve account and budgeted funds. Larson moved to approve the call of the 1967 Sewer Bonds. Wallace seconded and the motion carried. E. GOLF CLUBHOUSE SALE: Staff reported on the October 11 bid opening for sale of the old clubhouse site. Four bids were received, the highest from the Big Mountain Group for $87,500. It was noted that the property was purchased by the city from the Golf fund for $100,000. The need for these funds for matching of the bike -path grant was noted. After review, Larson moved to reject all of the bids. Wallace seconded and the motion carried. Staff then reported on one additional bid, received on October 12. The Attorney advised that there was a question whether this was a good bid, since the opening occurred on a legal holiday. Larson then moved to reject this bid and to direct the Clerk to readvertise the sale of the property with a minimum bid of $110,500. LeBrett seconded and the motion carried. X. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION: A. AIRPORT ADVISORY COMMITTEE, OCTOBER 6, 1993: 1. USFS SETTLEMENT: The Committee recommended that the city settle the taxiway damage claim with the Forest Service for $5000. Wallace moved to approve the committee recommendation. Larson seconded and the motion carried. 2. LEASE ASSIGNMENT, CONLEY TO LEE: The Committee recommended that the lease assignment be approved. Wallace moved to approve the Committee recommendation, LeBrett seconded and the motion carried. B. GOLF COURSE ADVISORY COMMITTEE, OCTOBER 6, 1993 1. 1994 MARKETING PLAN: The Committee recommended approval of the Golf Professional's 1994 Marketing Plan. Larson moved to approve the Committee recommendation. LeBrett seconded and the motion carried. 2. TIMBERLOST VI: The Committee recommended that signatures be withheld on the Timberlost VI amended Plat until certain improvements related to the golf course, detailed in a letter from the acting chairman, be resolved. Staff advised that the other conditions of approval had not been met, and that the Public Works Director was not satisfied and would not sign until certain utility improvements were completed. The Mayor, with the consent of the Council ordered that the plat not be signed until the planning and zoning conditions, the concerns of the public works director and the concerns of the Golf Committee are resolved. C. PARK AND RECREATION ADVISORY COMMITTEE, SEPTEMBER 30, 1993: 1. DOCK BUILDING, UPLAND ACCESS: The Committee recommended that the city rescind its termination of the Muir/Congleton dock building upland access permit from the city and that it stand on its request to cancel the permit for Brock Goul for similar permit. After discussion, LeBrett moved to approve the Committee recommendation as presented in the minutes. Larson seconded and the motion carried. 2. LAND USE ISSUE, CARL KERRICK: The Committee advised the Council that it has no interest for park purposes of the land strip in question and that the city may wish to divest its alleged interest in the property. Wallace moved to direct the Mayor and staff to execute a quitclaim deed to the property divesting the city of any of interest in the property, if one existed. Larson seconded and the motion carried. 3. COORDINATION WITH PAYETTE LAKE TRAILS COMMITTEE: The Committee recommended that the City coordinate its pathway ITD grant with the Payette Lake Trails Committee which is now on the same schedule as the city's grant. Wallace moved to permit the staff to explore cost saving opportunities of this project with the Committee and to authorize staff to use contingency funds of $3000 to commence the grant process. Larson seconded and the motion carried. XI. STAFF REPORTS: A. CITY ADMINISTRATOR'S REPORT: There was no report. B. CITY ATTORNEY'S REPORT: The City Attorney noted distribution of the written opinion on the Maurice Brown matter requested by the Council at the last meeting. He also presented a letter from counsel for Mr. Hoyle regarding a proposed settlement of the condemnation action. After discussion, Wallace moved to direct the Attorney to settle the matter pursuant to the terms presented. Larson seconded and the motion carried. The Attorney also advised that the Judge had set the Kalman matter for a December hearing. C. CITY TREASURER'S REPORT: The City Treasurer presented the month end and year end report. The year end report is not required to be published until the annual audit is received and the report will be presented at that time for approval. XII. PUBLIC COMMENT; Richard McChrystal asked when the new council would be seated and the Mayor responded that the matter would be discussed at the next meeting. XIII. MAYOR AND COUNCIL COMMENTS AND REPORTS: Mayor Smith nominated Rick Van Noy and Julie Deacon for appointments to the Golf Course Advisory Committee, Van Noy for an at -large position to replace the late Kay Larson and Deacon to represent the Women's Golf Association. Wallace moved to confirm the nominations. Larson seconded and the motion carried. Mayor Smith nominated Mike Anderson to serve on the Airport Advisory Committee to replace Gordon Colburn. Wallace moved to confirm the nomination, Larson seconded and the motion carried. Councilman Larson asked that the City Council conduct a special meeting on October 26 at 7 p.m. in the Golf Clubhouse to meet with the Valley County Commission to discuss a bridge across the Payette River for snowmobile access. Councilman LeBrett advised that she would be unable to attend and staff was directed to contact Councilman VanKomen and confirm whether he could attend, and if not to reschedule the meeting. XIV. CORRESPONDENCE: A letter from the Idaho Department of Environmental Quality was presented which notified the city that the system was out of compliance with Federal drinking water requirements and requiring notification to users was noted. Staff advised that the proper notices will be prepared and sent and published. XV. INFORMATION ITEMS: The following information items were listed on the agenda: Valley County Board of Commissioners meeting, September 27; IDPR Grant announcement; SITPA/IDOL open house invitation; 911 Committee minutes; IDEQ letter answering questions about drinking water fees. XVI. ADJOURNMENT: Wallace moved to adjourn. LeBrett seconded and the motion carried.