HomeMy Public PortalAbout11/16/04 CCM333
MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 16, 2004
The City Council of Medina, Minnesota met in regular session on November 16, 2004 at
7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided.
I. ROLL CALL
Members present: Brinkman, Zietlow, Smith, and Weir (appointed at 7:55 p.m.).
Members absent: Workman (with prior notice)
Also present: City Administrator Chad Adams, City Attorney Ron Batty, City Engineer
Tom Kellogg, Public Works Director Jim Dillman, City Planner Rose Lorsung, Police
Chief Ed Belland, City Planning Consultant Sarah Schield, and Recording Secretary Liza
Weniger.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
Zietlow stated that he would like to add an item under the City Administrator Report as
item C. for an Update on the Wild Meadows. Zietlow also included item 9B for Hamel
Building — Equipment
Moved by Brinkman, seconded by Smith, to approve the agenda as amended. Motion
passed unanimously.
IV. APPROVAL OF MINUTES
A. Approval of the November 3, 2004 Regular Council Meeting Minutes
It was noted on page 7, the second and third line of the first paragraph should state:
"Smith stated that if the public/City did net-pfevide have some benefit, then the
dedication fee would net be reasonable of and justified."
Moved by Smith, seconded by Brinkman, to approve the November 3, 2004 Regular
City Council meeting minutes as amended. Motion passed unanimously.
V. PRESENTATIONS & INTRODUCTIONS
A. Introduction of Rose Lorsung, Medina City Planner
Adams stated Rose Lorsung started her position on Monday, November 15, 2004.
Adams introduced her to the Council and public. Council expressed their welcome.
B. Presentation of Radar Equipment Award to Medina Police Department
Chief Belland Introduced Bob O'Brian and Susie Palmer from the Office of Traffic
Safety. He stated Palmer and O'Brian were present to award the Medina Police
Department with the award of Radar Equipment
Palmer commended the Medina Police Department. She stated that in September of
2004, a statewide crackdown on impaired drivers was performed by 400 agencies.
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Palmer stated that Medina is one of nine departments that is receiving recognition and
an award of a radar for the significant difference they have made.
O'Brian provided Council with information regarding the increased number of drivers on
the road. He stated the most dangerous activity we as Minnesotans engage in is
driving. The highest risk time period for driving is between the hours of three and seven
at night.
Belland informed Council that the awarded radar is a top of the line radar, valued at
approximately five thousand dollars. Belland commended his officers and department.
He thanked Palmer and O'Brian for the award, and Council for supporting the police
department.
VI. COMMENTS
A. Comments from Citizens on Items Not on the Agenda
Conrad Miller, resident of Medina, posed a question to Council in regard to the water
treatment plant on Pinto Drive. He stated that he was concerned with the location of the
water treatment plant and proposed that it be moved two blocks south to avoid sitting
directly adjacent to Highway 55. He stated that by moving the plant, the City would
minimize the unsightliness of the large building from the main travel thoroughfare of
Medina. Dillman stated that the current proposed location of the water treatment plant is
because it would be close to two wells and would be closer for distribution. Miller
proposed an alternate route in order to provide a less expensive building cost. Zietlow
explained that it is more cost effective to build the water treatment plant in the location
currently being proposed.
Smith stated that the currently proposed location is a commercial area and the water
treatment plant would be appropriately placed.
Zietlow explained that funding for the water treatment plant is not coming out of the
general fund and would be paid for by the people that use it. Zietlow explained that the
water costs will increase substantially for those that use it.
B. Park Commission
Dillman stated that work has begun on the playground equipment and proposed trail on
Hunter Drive.
C. Planning Commission
Schield stated that Planning Commission is scheduling a special meeting on November
30, 2004 to review two applications on Hamel Road. She stated that the Commission is
also planning on reviewing the Charles Cudd plat- Bridgewater at Lake Medina. She
stated that the Cudd application, however, may not be reviewed until December,
pending submittal status.
Schield stated that the Commission would be continuing a tabled hearing from Ryan
Companies on December 14, 2004 to review outstanding issues.
Schield stated that an application will soon be in for a townhouse development, as well
as a variance for a single-family housing development in the Independence Beach area.
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Schield stated that Rose Lorsung is getting caught up on Planning related issues.
VIII. OLD BUSINESS
A. Accept Resignation of Councilor Jim Lane
Adams stated that Jim Lane's resignation was made effective after the Council
approved the Local Canvass of Election results on November 3, 2004 as indicated in
Lane's resignation letter. The Council tabled this item for discussion at tonight's
meeting.
Moved by Smith, seconded by Brinkman, to accept the resignation of Councilor Jim
Lane, and to request Mayor Zietlow to send a letter on the behalf of the Council to
express gratitude to Councilor Lane for his service. Motion passed unanimously.
B. Appointment to City Council Vacancy
Adams stated that there has been some discussion as to whether an appointment
should be made to fill out the unexpired term of Councilor Lane.
Zietlow asked Batty for his legal recommendation in the proper method of filling the
unexpired term of Lane. Batty stated that state statute requires that Council appoint a
replacement. There is no time limit for the appointment; however, when vacancies
occur, Council is to consider recommendations on how to fill the vacancy. The Council
will need to make a judgment call in order to determine whether it is reasonable to bring
in a new member for the remaining six weeks. (Medina City Council will have only two
more meetings and a Truth and Taxation meeting).
Smith stated she is concerned Council may not be able to vote on a few agenda items
tonight, as quorum will not be met. Smith recommends that Council look at election
results and replace Lane's position with the number one vote getter, Elizabeth Weir.
Zietlow stated that Planning Commission is swamped for the rest of the year. He
expressed concern that he did not want to overload the potential Council fill-in, as Weir
will still be responsible for fulfilling her role on Commission as well as Council.
Weir stated that she would be happy to act as a fill in for Lane's position, as she is
willing to do what is deemed best for the City. Joe Cavanaugh, second in votes for
Council, stated that it only seems right to have Weir fill Lane's position, as she is the
number one vote getter.
Zietlow stated that Weir would have to start tonight if she accepts the appointment.
Weir stated she has read the packet and is up to speed and would be ready to start
tonight.
Moved by Smith, seconded by Brinkman, to appoint Liz Weir to the City Council effective
at 7:55 p.m. this evening for the unexpired term of Jim Lane. Motion passed
unanimously.
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Adams swore in Elizabeth Weir to her newly appointed position on Council. Council
welcomed Weir. Weir took her place as newly appointed Council Member at the front of
the room.
Batty explained to the public the importance of a 4/5's vote and how the fraction was
arrived at. He explained that in the case of a motion needing a 4/5 vote, with only three
members present at tonight's meeting, it would have been impossible to vote. Now,
Council has four members and would now be able to make motions.
C. Resolution Granting Final Approval of Comprehensive Plan Amendment —
Bridgewater at Lake Medina
Adams stated that staff has contacted the Metropolitan Council to receive clarification on
the term "undesignated MUSA" in their letter addressed to the Council dated November
4, 2004. Upon review of the City's Comprehensive Plan, the term "undesignated MUSA"
was a definition that originated from Medina. It refers to the 2000-2020 MUSA area as a
more flexible option, rather than specifically "designating" specific areas of growth and
density. The "undesignated MUSA" does not restrict Medina to specific densities in
specific areas of growth, and is thus more flexible. If the Bridgewater project is
approved, it will become a part of the "undesignated MUSA."
Batty clarified to the public and Council that this agenda item is an item that requires an
affirmative vote and therefore, Council needs three affirmative votes for motion to carry.
Moved by Smith, seconded by Weir to approve Resolution No. 04-63 Granting Final
Approval of Comprehensive Plan Amendment — Bridgewater at Lake Medina. Motion
passed unanimously.
IX. NEW BUSINESS
A. Public Hearing — Uptown Hamel Public Improvements
Zietlow opened the public hearing at 8:00 p.m. for all three sub -agenda items. He
requested that all residents provide their name and addresses prior to speaking.
Kellogg reviewed the proposed street improvements of all three areas via overhead.
Kellogg provided an overview of the complexities and costs of all three road
improvement projects. $111,000 is the estimated cost for improvements on Mill Drive.
Approximately $180,000 - $222,000 (dependent on the decision of constructing a cast -
in -place wall) is the estimated cost for improvements for Sioux Drive, contingent on
funding from the railroad.
Smith asked Kellogg if the cost of a whistleless stop for the railroad crossing at Sioux
Drive was included in the estimate for the improvements along Sioux Drive. Kellogg
stated it is not included in the cost. An additional cost would be needed for the stop.
Weir asked for the timing of the proposed construction of the project at Sioux Drive.
Kellogg stated timing is expected for spring 2005 dependent on application process.
Brinkman stated he thinks the City should strongly consider a whistleless stop. Kellogg
stated the accesses would have to be studied as well as how the residents located
within 150' of the access would be affected.
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Adams stated staff has addressed a trail that would abut along side the railroad tracks
and questioned if stop arms would cross over the trail. If not, the trail has been
determined to be a safety concern.
Kellogg stated that in consideration of a whistleless access, the City would have to look
at stop arms and warning signs at the crossing. Kellogg stated if Council would like staff
to look at stop arms or other safety measures, a directive would need to be made.
Brinkman asked if a representative from the railroad could come in and talk to Council
about the crossing on Sioux Drive and the possibility of installing a whistleless stop.
Kellogg stated the idea would be feasible.
Kellogg stated that to research the configuration of the sidewalks in conjunction with the
railroad and the whistleless stops would also be a good idea.
Kellogg continued his review of the sewer improvements and ponding in the Uptown
area. Kellogg demonstrated via overhead the TIF boundary that encompasses the
Medina area. Cost of the project is estimated to be $488,000 for option one, and the
cost of option two is estimated at $470,000. Kellogg stated that with either project, land
acquisition would be a necessity.
Batty stated there is a gap in cost totals between the two options of which he reminded
Council that there will be unassessed costs which will have to be ultimately funded by
some other source. Zietlow stated that has been the understanding in past discussions
and that the actual unassessed costs are unavailable and unknown at this point.
Robert Golin, 2151 Cherry Hill Trail, stated that he wrote a letter on behalf of his
neighbors after speaking with his neighbors who are all annoyed by the excessive train
whistles at Sioux Drive. He stated that twenty-two trains were counted between a short
time period of 10 p.m. and 6 a.m. of the following morning. Currently trains traveling
through the crossing blow their horns twenty-four hours a day, seven days a week. At
night, the whistles are heard clearly. He requested that Council pass an ordinance
forbidding train horns from blowing during sleeping hours or consider looking into a
whistleless train stop for the sake of neighborhoods on both sides of Highway 55.
A concern was expressed about the safety of whistleless crossings. Belland stated that
most deaths occur because drivers drive around the downed cross arms.
Shorty Dorweiler, 145 Hamel Road, stated that he would not be affected by the Sioux
Drive improvements, however he would like to know if the whistleless crossing would be
a larger area -wide assessment other than just properties abutting Sioux Drive since it
would benefit everyone. Discussion ensued and direction was given to staff to follow-up
on the design option for a whistleless crossing.
Marilyn Fortin, 365 Comanche Trail, asked for clarification on who the electric provider
was for underground burial of lines on Mill Drive. Tom Kellogg clarified it was Xcel
Energy, not Wright -Hennepin Electric.
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Mark Bryant, 155 Hamel Road, asked Kellogg to put the transparency up on the
overhead concerning the Mill Drive improvements. He pointed out where his property is
located in relation to the improvements. He stated that he sees the improvements
mostly benefiting the Community Center. When he bought the hardware store back in
February of 2004, he stated that truck traffic caused a lot of the road damage at that
time. He stated that he wanted to know if Council had considered the City's impact in
relation to the related assessment for the improvements.
Zietlow stated that the City's impact and benefit of the improvements have been
factored into the assessment of properties abutting Mill Drive, indicating that only a
small portion of the Mill Drive cost is being assessed, the rest needs to be funded by the
City or possibly TIF. Zietlow also clarified that if the City uses TIF, then additional tax
revenues will not be generated to the general fund until public improvements are paid.
Weir asked how the public felt about a trail along the west side of Sioux Drive. She
asked if perhaps a trail would be better along both sides.
Jerry Dykoff, member of the Park Commission, stated that the Park Commission would
like to have the trail only along the one side not only for reasons of safety concern, but
also because the west side would lead directly into the park.
Dorweiler expressed his agreement with Dykoff.
Zietlow closed the public hearing at 8:41 p.m.
1. Resolution Ordering Improvement and Preparation of Plans and
Specifications Regarding Mill Drive Improvements.
Adams stated that upon conducting the public hearing, the Council would need to order
the improvements and authorize staff to prepare plans and specifications for the Mill
Drive improvements. The Council previously has reviewed the improvements through
the Feasibility Report. A 4/5th vote is needed to approve the resolution.
Moved by Smith, seconded by Brinkman, approve Resolution No. 04-64 Ordering
Improvement and Preparation of Plans and Specifications Regarding Mill Drive
Improvements. Motion passed unanimously.
2. Resolution Ordering Improvement and Preparation of Plans and
Specification regarding Sioux Drive Improvements
Adams stated that the Council would need order the improvements and authorize staff
to prepare plans and specifications for the Sioux Drive improvements.
Moved by Brinkman, seconded by Weir, approve Resolution No. 04-65 Ordering
Improvement and Preparation of Plans and Specification regarding Sioux Drive
Improvements.
Smith asked if Staff had clear direction in regard to performing the research for the
crossing at Sioux Drive. Kellogg stated that it is number one on his priority list. He
stated that he will research the whistleless configuration and pricing.
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Brinkman stated that he would really like to see someone from the railroad come in and
speak to the Council. Kellogg stated that he would also check into Brinkman's request.
Zietlow stated that he is assuming Council is siding with the cast -in -place wall option.
Brinkman stated no. Zietlow asked if Council was opting for the more expensive option.
Brinkman stated that he would like to stay away from the look of a modular wall.
Adams stated that he and Kellogg have discussed an option for the developer of the
adjoining property who could share the expense of the retaining wall. Kellogg stated
that he has not had that discussion with the developer yet, but would like to pursue the
concept of sharing the expense, especially at an early stage of the design.
Brinkman asked if TIF could help with the construction of the wall. Zietlow stated yes.
Kellogg stated that he would try to get the info about the railroad by the December 7,
2004 Council meeting.
Zietlow proposed tabling the vote for a motion until further research and information was
made available.
Batty informed Council that with the motion, they were only directing Kellogg to prepare
the plans and specs, and providing authorization to do additional research. He informed
Council that they would still need to authorize and okay his work. He summarized that
by voting to move forward with the resolution, Council would be allowing Kellogg to do
his work and would not be holding him back schedule -wise.
Kellogg proposed that during the bidding process, the bidding documents request a
base bid for the modular wall system with an alternate add for a cast -in -wall poured wall.
This way, the City would have the option of voting on going with the extra expense.
Smith stated that the aesthetics of the wall is what is most important.
Zietlow stated that he hears Council is okay to proceed with voting for the motion.
Kellogg stated that the drawings would be drawn to reflect both the modular and the
cast -in -wall options.
Motion passed unanimously
3. Resolution Ordering Improvement and Preparation of Plans and
Specifications regarding Uptown Hamel Storm Water and drainage
Improvements
Adams and Kellogg updated the Council pertaining to the two options for storm water
improvements.
Moved by Smith, seconded by Weir, approve Resolution No. 04-66 Ordering
Improvement and Preparation of Plans and Specification of option number 2 regarding
Uptown Hamel Storm Water and drainage Improvements.
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Zietlow stated that Council would need more clear direction on which option the City
should go with. Weir asked for the price of each of the two options. Zietlow stated that
he is not as concerned about price, but the condemnation of land under option one.
Adams stated that a significant amount of option two is not within the TIF District.
Batty stated that the reason Kellogg pointed out the Tax increment district is to illustrate
how each of the options would pan out in regard to TIF spending. Deciding upon which
option is best for the City is a little complicated as while Council is not deciding upon Tax
increment, there is a limitation stating that 75% of the increment must be spent within
the tax increment part of the district.
Batty stated that the most expensive option would result ultimately in fewer assessments
than the other less expensive option.
Kellogg stated that 79% of the total estimated costs for option one were within the TIF
boundary and 38% of option two are within the TIF boundary.
Batty asked for confirmation from Kellogg on the cost of land easement acquisition in
option two. Kellogg stated that $90,000 was the estimated cost for land easement;
however the estimated number has perhaps tripled by now. Kellogg has been informed
by a third party that the person with the land of interest is not interested in selling; so it
may be an issue of condemnation.
Zietlow asked for clarification on the costs and TIF for option number two.
Batty stated that only up to 25% of the increment received could be spent outside of the
TIF boundary. The 25% is the unknown factor as the 25% represents the percentage of
total TIF collected, which is an unknown at this point. Batty stated that however, the City
has discussed making other public improvements in this area for the future.
Smith stated that her motion stands with option number two.
Motion passed unanimously.
B. Simple Subdivision — Charles Cudd Co.
Schield reviewed her report on Charles Cudd, LLC who is requesting approval of an
exception to the platting requirements to allow a simple subdivision per ordinance
820.03. The property is 77.65 total acres and is proposed to be split into two parcels.
Schield stated that staff has reviewed the application and found that the application is
consistent with the standards with conditions. This item did not require Planning
Commission review.
Moved by Smith, seconded by Weir, to approve Resolution No. 04-67 for the simple
subdivision subject to conditions. Motion passed unanimously.
C. Resolution Accepting Feasibility Report for Park Ridge Acres Streets and
Utilities
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Kellogg reviewed the Feasibility Report created by his firm Bonestroo, Rosene, Anderlik
& Associates. This development refers to the "Kearin/Rudd subdivision," now known as
Park Ridge Acres. Adams reminded Council that the public improvements for the
project need to be awarded by a deadline in June to secure funding from the State for a
portion of the project (in coordination with the Highway 12 improvements). Staff is
seeking acceptance of the report.
Kellogg stated that MnDot has again proposed to contribute to this project however the
construction would have to begin in 2005.
Zietlow asked if any wetlands would be affected. Kellogg stated no. Dave Kearin stated
that no wetland filling would take place.
Moved by Smith, seconded by Weir, to approve Resolution No. 04-68 Accepting the
Feasibility Report for Park Ridge Acres Streets and Utilities. Motion passed
unanimously.
D. Resolution Granting Final Plat Approval to Park Ridge Acres
Schield stated that it has been a few years since the Council addressed the conditions
of approval from the preliminary plat. Staff is still sorting out the details of the conditions
that needed to be sufficiently resolved.
Batty stated that staff put this item on the agenda in hopes that staff would have
acquired a final plat in formal format by tonight's meeting. The final plat has not been
received; therefore this agenda item needs to be tabled.
Moved by Weir, seconded by Smith, to table the approval of a Resolution Granting Final
Plat Approval to Park Ridge Acres until the December 7, 2004 Council Meeting. Motion
passed unanimously.
E. Conditional Use Permit Amendment and Site Plan Amendment to Allow
Building Addition for Dairy Queen located at 752 Highway 55 — BA-JO
Holdings, LLC.
Schield reviewed her report on the CUP and SUP requests as well as provided an
analysis of the request. Schield stated that BA-JO Holdings, LLC. is requesting
approval of a conditional use permit amendment and site plan amendment to allow the
construction of a 442-sqare foot building addition to the Dairy Queen at 752 Highway 55.
The building addition will be used for dry storage and a freezer.
Schield stated that the Planning Commission reviewed this project at the November 9,
2004 meeting and voted to recommend approval of both the conditional use permit
amendment and site plan amendment. Staff is seeking authorization to prepare the
resolution for the amendments.
Schield stated that staff did not have time to review the newly revised landscaping plan.
Zietlow stated that he did not see anything listed as part of the conditions from Planning
Commission in regard to the width of the driveway.
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Smith stated that she has noticed that there has been some remodeling on this building
for a long period of time and was wondering why this was a concern at this time.
Schield stated that the applicant had filed for a permit earlier in the year to do
remodeling, however, in the process, staff noticed that there were quite a few things that
needed to be met in order to meet conformity issues that triggered the CUP
amendment. The issues of non -conformity are what is in front of Council tonight.
Smith stated that she had one concern and that was for lighting. A concern is for
security lighting and she would like the City to require a motion sensor light as a
standard on all new construction, instead of allowing lights to remain on all night.
Schield stated that signage has been reviewed, and the conditions require that the
lighting of signage must be turned off between the hours of 10 p.m. and 6 a.m.
depending on closing/opening hours.
Schield stated that staff and the Planning Commission is recommending approval with
conditions. Two outstanding items include the dumpster enclosure and lot combination.
Batty asked for clarification on whether the lot combination would be needed for the
dumpster enclosure.
Smith stated that condition number 13 should be changed to "must' in lieu of "is strongly
encouraged to". Batty stated he recommends that applicant apply for lot combination.
Weir stated that the remodel and addition is a great improvement.
Batty stated that a variance requires consideration from Planning Commission before
going forward for approval from Council. Schield stated that a public hearing is not
required, only a meeting. Weir proposed addressing the variance at the November 30
2004 extra meeting. Schield stated that she is not sure if a ten day notice is a
requirement of the public meeting. Batty stated that the statute requires that a notice
must be given per the ruling of local statutes.
Schield stated that she is not sure if the applicant will be able to meet their January 1,
2005 deadline if the application is not approved tonight.
Ed Johnson, owner and applicant, asked for the variance measurements.
Weir stated that the variance is not necessary because this was a preexisting lot.
Schield stated that this was an error on the part of the Commission which was not
realized until after the meeting. Schield stated that upon her review, the City would be
setting precedence for future restaurants by requiring enclosed dumpsters.
Johnson asked how the law reads pertaining to enclosing a dumpster. His
understanding was that the law requires that the dumpster is contained inside a
"structure".
Weir clarified "inside a building". Smith stated the dumpster should not be outside
storage.
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Johnson stated the dumpster is not outside storage, as it would be contained inside a
building.
Jim Janeksela, applicant and co-owner, stated his franchise would be pulled if the
restaurant is not up and running by January 1, 2005. He informed Council that 1.2
million dollars is already involved in the remodeling project.
Adams stated that staff was initially told last spring that August 1, 2004 was the
franchise deadline and that deadline has come and passed without franchise revocation.
Johnson stated that they have a ton of hurdles to overcome before they can get the
plans drawn up and approved by the Health Department.
Batty stated that Schield has to determine if a variance is required and determine if a ten
day notice is required for a meeting.
Schield stated that Council could move the item forward to the November 30, 2004 extra
Commission meeting upon the prompt receipt of plans.
Johnson stated that it was his observation that the neighboring oriental restaurant does
not have garbage stored inside or outside, it is in a dumpster out in the open. Johnson
asked Council if his restaurant is being made an example of.
Batty asked Schield if the garbage has to be inside a "principal" building or strictly inside
any building. Weir asked if it mattered whether the building was already pre-existing.
Johnson stated the building will be stuccoed to match the main restaurant building,
complete with a roof and steel doors. The structure will also be built on a concrete slab
to meet code.
Schield stated that she is not aware of the Health Department's codes.
Johnson stated that the addition they are building to the main restaurant building will not
allow enough room for him to store the dumpster.
Janeksela stated the reason they wanted to put the addition on was because the rear of
the building, which stored the freezer, was an eyesore. Also, their storage was in a
metal storage building which did not match and was also an eyesore.
Batty stated that Council may not be able to resolve this tonight; however Council could
still authorize staff to prepare a resolution. If the owners do need a variance, it would be
wise for the owners to apply right away and review the matter at the extra Planning
Commission meeting on November 30, 2004 and then again before Council at the
December 7, 2004 meeting.
Schield stated that she found the specific verbiage on the code for proper trash
containment which reads, "Trash and Recycling Facilities — All storage of trash or
materials to be recycled and their containers shall be stored within the principal building
or in an enclosed area, composed of material consistent with the materials and
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architecture of the principle building and which is screened from view and adjacent to
and abutting the principal building."
Weir proposed moving the garbage storage to parking spaces 17 or 18, which would
abut the storage adjacent to the building. Smith proposed moving the storage to be
adjacent to the addition.
Smith instructed that the applicant get their plans in immediately to allow ample time for
planning staff to review.
Moved by Smith, seconded by Brinkman, to authorize staff to prepare a Resolution to
grant Conditional Use Permit Amendment and Site Plan Amendment to Allow Building
Addition for Dairy Queen located at 752 Highway 55 — BA-JO Holdings, LLC with
conditions, and changing the verbiage for condition number 13 to "must" in lieu of "is
strongly encouraged to". Motion passed unanimously.
IX. ADMINISTRATION
A. City Administrator Report
1. Hamel Community Building — Operating Agreement
Adams stated that he has been meeting with the Hamel Lions to discuss their Request
for Proposal (RFP) to provide operational and maintenance services for the facility.
Adams has arrived at a conceptual agreement for the services. Staff is seeking
authorization to prepare an agreement with the Hamel Lions for operational and
maintenance services to the facility
Adams reviewed the broad terms of the agreement. Adams introduced the Lions and
asked if they have any questions or comments. No questions or comments noted.
Adams stated that January 1, 2005 is the targeted opening date.
Moved by Weir, seconded by Smith, to authorize staff to prepare an agreement with the
Hamel Lions for operational and maintenance services to the Hamel Community
Building. Motion passed unanimously.
B. Hamel Building — Equipment
Adams provided a background of the building budget to date. He stated that currently
through the Ebert contract, the City may have a $400 credit. The projected surplus was
$7,300 giving the City a total of $7,700. When combining the credit with the equipment
budget, the City may have up to $17,700 dollars to spend. The Lions have proposed
that the City move forward with a change order with Ebert for $6,500, not including four
hours of construction management time and two hours of the architect's services.
Adams stated that the Hamel Building would still need tables, chairs, podium, and other
furnishings for operation. The warming house, coat racks, and some landscaping have
not been addressed yet and are to be completed by the Lions after Ebert is finished.
Smith proposed staff check into a second hand office supplier for tables and chairs.
Adams stated that he will discuss the option with the Lions; however discussion has
already taken place to acquire light plastic tables which would match the building colors.
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Moved by Smith, seconded by Weir, to approve change order for kitchen quarry tile and
FRP on kitchen walls in the amount of $6500 plus construction management and
architect fees, and to use remaining surplus building funds to purchase equipment and
furnishings for the building. Motion passed unanimously.
C. Wild Meadows
Zietlow stated that this agenda item is to update concerned residents who were
concerned with progress occurring at Wild Meadows development. BRAA inspected the
development and concurring agreement over the past couple of weeks and details of the
study has been posted in a report that is currently open for review.
Adams stated that an annual meeting with the developer is scheduled for December 21,
2004 with Council on the status of the project.
Adams stated that timing has been an issue and the reports from the citizens and BRAA
are very thorough. He commended the citizens for being involved with the progress
issues.
Smith asked how the City can take measures in making sure that the developer is doing
what they are supposed to be doing.
Dillman stated that BRAA has people that are keeping track of Wild Meadows. He
confirmed that there is a lot of dialog between the developer and BRAA.
Adams stated that the City is not really supposed to be getting involved with the some of
the items, such as private trails, at Wild Meadows.
Adams stated that the City is protected by the letter of credit carried by the developer.
Zietlow proposed that Council wait until the developer meets with Council before making
a determination of how to act on the letter of credit.
Smith stated that she is really unhappy with the Gramercy project. The landscaping has
gone forward, however landscaping plans and grading plans have not been submitted
and reviewed by staff and Council. Brinkman asked what recourse the City would have
with the developer.
Adams stated that the plans regarding Gramercy will be addressed again at a Council
meeting on December 7, 2004.
X. APPROVAL TO PAY THE BILLS
Adams stated that he has also requested that the Council approve pay request #6 to
Ebert Construction for the Hamel Community Building in the amount of $150,089.55.
Moved by Smith, seconded by Brinkman, to approve the bills order check numbers
027191-027252 for $270,267.58 and payroll check numbers 018951-018990 for
$26,822.26. Motion passed unanimously.
Lil Jungels, President of Lions, stated that the Lion's would like to see the Community
Center opening ceremony be scheduled for Saturday, January 29, 2005 to coincide with
Medina City Council Meeting Minutes
November 16, 2004
346
the sledding and skating party. She informed Council that if the City needed financial
assistance with the fireworks presentation, their budget and finance committee would be
meeting on Wednesday, November 17, 2004 to discuss a possible donation.
XI. ADJOURN
Moved by Brinkman, seconded by Smith, to adjourn the meeting at 10:25 p.m. Motion
passed unanimously.
Attest:
Chad M. Adams, City Administrator
Medina City Council Meeting Minutes
November 16, 2004
l
hilip K. ietlow, Mayor
ORDER CHECKS - NOVEMBER 16, 2004
027191 A.T.& T $30.00
027192 ACCURINT
027193 ADVANCED DRAINAGE SYSTEMS $ ,0
4
027194 ALLEGRA PRINT & IMAGING $219.17219.7
027195 AMERICAN SUPPLY GROUP
027196 AMERIPRIDE LINEN & APPAREL SVC $101.04
027197 BATTERIES PLUS 5$1.04
4.90
027198 Blrr'S INC. 08
027199 BUDGET PRINTING $92.66
027200 BUFFALO BITUMINOUS $91.341
027201 CASE CREDIT CORPORATION $98 34
027202 CENTERPOINT ENERGY $50.69
027203 CULLIGAN $50.69
027204 DILLMAN, JAMES $75.00
027205 DINGMANN, IVAN $0
75.0
027206 DRESSEL, ROBERT
027207 E-Z-RECYCLING $1$$3,152.28,52.28
027208 EBERT CONST
027209 ELAN FINANCIAL SERVICE $7 $196.13
027210 ENCOMM MIDWEST INC.
027211 EULL'S MANUFACTURING CO $238.88
027212 FORTIN HARDWARE $362.08
027213 FRONTIER $58.57
027214 GARY'S DIESEL SERVICE $1,771.18
027215 GENUINE PARTS CO. - MPLS $467.38
027216 GLENWOOD INGLEWOOD $66.90
027217 GRAINGER $254.54
027218 HAMEL BUILDING CENTER $158.24
027219 HAWKINS INC. $65.00
027220 HENNEPIN COUNTY INFO.TECH.DEPT $426.45
027221 HENRY & ASSOCIATES $182.41
027222 HIGHWAY 55 RENTAL $649.24
027223 INTERSTATE BA'11ERY SYSTEM $460.94
027224 LAKE BUSINESS SUPPLY $79.28
027225 LARSON, MARILYN $497.33
027226 LARSON, SANDRA $23.53
027227 LONG LAKE, CITY OF $5,389.25
027228 MARSHALL CONCRETE PRODUCTS $1,460.14
027229 MAYER, RANDY LTD $159.75
027230 MEDICA $380.20
027231 MEDTRONIC PHYSIO-CONTROL $258.80
027232 METRO.COUNCIL ENVIRO. SERVICES $12,622.80
027233 MINN. CHIEF'S OF POLICE ASSN. $22.59
027234 MN DEPT. OF ADM $65.00
027235 PRUDENTIAL INSURANCE CO. OF AM $296.25
027236 QWEST $110.76
027237 RCM SPECIALTIES, INC. $1,300.00
027238 REYNOLDS WELDING $32.68
$72.12
347
348
ORDER CHECKS - NOVEMBER 16, 2004 (CONT'D)
027239 SCHERER, S'I'EVEN $75.00
027240 ST. PAUL STAMP WORKS $28.07
027241 STREICHER'S $931.26
027242 SYNERGY GRAPHICS $62.19
027243 TALLEN & BAERTSCHI $2,085.23
027244 TIME SAVER OFF SITE SEC. $225.30
027245 TWIN CITY WATER CLINIC $60.00
027246 U.S. BANK $230.00
027247 VERIZON WIRELESS $51.50
027248 VIEAU, CEC $105.42
027249 WAYZATA, CITY OF $13.50
027250 WRIGHT-HENNEPIN ELECTRIC $160.95
027251 XCEL ENERGY $4,475.01
027252 XEROX CORPORATION $42.31
$270,267.58
PAYROLL CHECKS - NOVEMBER 15, 2004
018951 GOEDDERZ, JAY $100.00
018952 RILEY, JOHN $100.00
018953 VERBICK, DONALD L $110.00
018954 CHAFFINS, GARY S $793.39
018955 ADAMS, CHAD M. $1,786.96
018956 SCHERER, STEVEN T. $1,175.61
018957 MCGILL, CHRISTOPHER R. $1,460.50
018958 HALL, DAVID M. $1,528.50
018959 SKREEN, FRED $27.70
018960 DILLMAN, JAMES D $1,790.18
018961 DRESSEL, ROBERT P. $1,075.23
018962 BELLAND, EDGAR J $2,189.87
018963 CONVERSE, KEI TH A $1,034.25
018964 VIEAU, CECILIA M. $1,037.11
018965 DINGMANN, IVAN W $1,102.26
018966 SULANDER, LAURA L. $1,155.21
018967 LARSON, SANDRA L $935.15
018968 BOECKER, KEVIN D $1,286.34
018969 GREGORY, THOMAS $1,429.75
018970 GRASSMAN, MICHELLE L $474.81
018971 VELCH, PATRICIA A. $345.00
018972 NELSON, JASON $1,769.57
018973 THUL, JEFFREY P. $1,402.37
018974 BAER, DOROTHY $80.00
018975 BREITBARTH, BERNIECE $80.00
018976 DYKHOFF, ROSE A $170.00
018977 FRY, BEVERLY C $235.00
018978 GARBERICK, PEGGY $100.00
018979 GREENE, LEONARD H $180.00
018980 GREGOR, PATTY $195.00
018981 KAS'I ER, BONNIE K. $360.00
018982 KEARIN, MARJORIE GAY $205.00
PAYROLL CHECKS - NOVEMBER 15, 2004 (CONT'D)
018983 LEVITON, JAMES H $175.00
018984 MIGNONE, CONNIE $177.50
018985 SCHMIDT, KATHLEEN A. $100.00
018986 SIVETS, COLLEEN $165.00
018987 VERBICK, MARY A. $105.00
018988 WHIIEHEAD, A. BRUCE $85.00
018989 WILSON, JAMES K. $200.00
018990 WILE, WENDY $100.00
$26,822.26
349
350
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