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Council Minutes 1993 10/28City of McCall City Council Minutes October 28, 1993 I. Call to Order and Roll Cal Mayor Smith called the meeting to order at 7:30 pm. Lebrett, Wallace and Larson answered the roll call. Van Komen was absent. The Mayor declared that a quorum was present. II. Minutes. After discussion, Wallace moved to approve the minutes of October 14, 1993. and the motion carried. After discussion, Wallace moved to approve the minutes of October 21, 1993. and the motion carried. III. Payment of Clams. A list of claims dated October 26, 1993 was considered. After discussion, Larson moved to pay the claims. Wallace seconded and the motion carried. Lebrett seconded Lebrett seconded The council considered a payroll register dated October 26, 1993. Larson moved to pay the payroll. Lebrett seconded and the motion carried. IV. Consent Calendar. The Consent Calendar contained the Library Board minutes of October 22, 1993. Larson moved to approve the Consent Calendar. Lebrett seconded and the motion carried. V. Public Hearing - Merrick variance, appeal of Planning and Zoning Commission Decision. The hearing was opened at 8:00 PM. Attorney Burton presented a staff report. Bill Killen, representing the Merricks made a report. Dave Byars appeared and testified in favor of the variance citing steep terrain, and the difficulties in recovering vehicles from the area. After discussion Larson moved to conclude that a hardship existed and to approve the variance. Wallace seconded and the motion carried. VI. Old Business. A. Award of Bid, Jacob Street Water Line Extension. Kim Allen, Toothman-Orton Engineering presented a report. After discussion, Wallace moved to accept the bid of Tom's Excavation and Construction for $59,255.50. Lebrett seconded and the motion carried. B. Award of Bid, CAP Shack Sale. Treasurer Henderson made a report. After discussion, Wallace moved to accept the bid of $251 from Bill Lombari. Larson seconded and the motion carried. C. Ordinance 651, Creating UD #2, Riverside Subdivision. Marian Johnson read a letter which had been previously presented at the earlier hearing. After discussion Lebrett moved to table the reading of ordinance 651, to direct staff to explore the possibility of an Economic Development Block Grant for this project, and to direct staff to explore an interim solution for those property owners who require services. 1 D. Award of Bid, Dump Truck. Attorney Burton made a report. After discussion Wallace moved the reject the apparent low bid of Dennis Dillon as nonresponsive and to accept the bid of TREBAR, Inc. for $75,924. Larson seconded and motion carried. E. Additional Item. Lebrett presented a letter from Kathy Showers requesting the donation of a golf pass for Holiday Happenings. After discussion, Lebrett moved to refer the matter to the Golf Committee. Larson seconded and the motion carried. VII. New Business. A. Effective Date, Council/Manager Form of Govemment Attorney Burton made a report. After discussion, Wallace moved to move the matter to the next agenda when Mr. Van Komen could be present. Larson seconded. At a voice vote, Wallace and Larson voted "aye", Lebrett voted "No." B. Taxi License. The applicant, Mike Metz made a report. Larson moved to approve the license. Lebrett seconded and the motion carried. C. Winter Camival Permits. Dan and Norma Wiberg made report. After discussion, Wallace made a motion to approve the permits for a street carnival, fireworks display, permission to hand banners and temporary signs; to approve the use of City staff to deliver snow, the City's normal workload permitting and to approve the use of Railroad Avenue for a Food Court. Larson seconded and the motion carried. The Wibergs were advised that park uses should be addressed to the Parks and Recreation Committee and the requested space for the proposed ATV race should be addressed to the Airport Advisory Committee. D. Acceptance of Dedication and Grant of Easement. After discussion, Wallace moved to accept the Easement from GTE West. Larson seconded and the motion carried. E. Sewer Capital Improvement Fees. After discussion, Wallace moved to approve the Capitalization fees of $1,257.96 for the UPS Warehouse and $1,254.96 for the Bechtel Warehouse. Larson seconded and the motion carried. F. Long Distance Service Proposal. Treasurer Henderson made a report. After discussion, Larson moved to accept the proposal from ACCESS Long Distance. Wallace seconded and the motion carried. G. Additional Item. Surplus Vehicle. Police Chief Parker made a report regarding the attempt to obtain the police vehicle authorized in the 1993-94 budget. After discussion, Wallace moved the declare that 1984 GMC "Jimmy" surplus and permit the Police Chief to use it as a trade-in on the vehicle being considered for acquisition, VIII. Board, Committee and Commission Reports Requiring Action. A. Parks and Recreation Committee Minutes, October 15, 1993. 1. After discussion, Wallace moved to approve the proposed site of playground equipment proposed by Kathy Rake, south of the restrooms, east of the walking path and west of the property boundary contingent on a park board review of the site specific plan. Lebrett seconded and the motion carried. 2. Park Reservation Plan. After discussion, Wallace moved to approved the plan as 2 proposed except the Police Chief "approve" rather than "review" parking, alcohol and crowd control plans for large scale events. Larson seconded and the motion carried. B. Impact Area Planning and Zoning Commission Minutes of October 12, 1993. The council was asked to approve an Street Vacation Request, Ridge Road and Shuttle Drive. No staff report was available and the council asked to move the matter to the next agenda. C. City Planning and Zoning Commission Minutes of October 19, 1993. 1. Simmons Variance Request. Attorney Burton read a staff report. After discussion, Wallace moved to adopt the Findings and Conclusions of the City Planning and Zoning Commission as the Findings and Conclusions of the City Council and to approve the variance. Larson seconded and the motion carried. 2. Mill Park Village Subdivision, Preliminary Plat. Attorney Burton read a staff report. Larson moved to table the matter until January 13, 1994 to be considered by the new City Council. Lebrett seconded and the motion carried. IX. Staff Reports. A. City Administrator. The City administrator was not present, his report was read by the Mayor. 1. The council had expressed concerns that a drain structure at the corner of Highway 55 and Deinhard Lane encroached on City property. The council reviewed photographs that showed that the structure was not on City property. 2. November meeting dates. Both regular dates fall on legal holidays. Wallace moved to schedule the first meeting in November on Monday November 15th and the second meeting on Monday November 29th. 3. Old Golf Clubhouse Sale. The report updated that status of the rebid. 4. The Water Treatment Violation notice has been published and the necessary customer notification is proceeding. 5. The current update of the Water Capitalization Fee will be provided when the Fiscal Year 1992-93 books are closed. B. City Attorney. City Attorney Burton updated the council on his activities. C. City Treasurer. 1. Staff Changes. Receptionist Judi Miller has resigned as of Nov 5th. 2. Telephone System. The telephone system for City Hall has been installed. 3. Delayed Water/Sewer Bills. Treasurer Henderson reported that due to software problems and late receipt of bill forms from the printer, the September water bills did not get mailed until October 25th, approximately 10 days late. Lebrett moved to waive late charges for this billing, Wallace seconded and the motion carried. 3 4. Request for Adjustment of Utility Bills, Dave Byars. Mr Byars stated that he objected to the City Code provision calling for landlords to cosign utility contracts and pay for utilities when tenants did not. The properties in question are 1010 Neal Street and 307 N Third. After much discussion, the council consensus was to instruct staff to obtain documentation of pretermination notices and report back. X. Public Comments. No one appeared to address the council. Xl. Mayor and Council Comments and Reports. There were no comments or reports. XII. Correspondence. The Council noted a letter from Merlin Olson about the Golf Course. XIII. Information Items. The following items were listed on the agenda. City Report #8, October 20, 1993; Action Update as of October 25, 1993; Valley County Commission Minutes of October 12, 1993; and AIP 1994 Scheduling for Bidding. XIV. Adjournment At 9:45 PM Wallace moved to adjourn. Larson seconded and the motion carried. ATTEST: Mayor 4