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Home My Public Portal About2022-09-06 2nd AMENDED packetiPad Packets: Click to open “NOTES” 2nd AMENDED - NOTICE OF MEETING AND CITY COUNCIL AGENDAi TUESDAY, SEPTEMBER 6, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m01bc26dfbedc815f4f45a60f3dd2e2c7 CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2495 391 6397 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Fitzwater PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Posthumous Recognition of Erin Gabathuler for her Service to the City (Mayor Tergin and Eric Wilde) b. Recognition of Marti Thruston and Presentation of the USS Jefferson City Submarine Insignia (Hal Dulle) c. Cole County Commissioner Sam Bushman to Present the Employer Support of the Guard and Reserve “Seven Seals Award” to the Jefferson City Police Department 5. PUBLIC HEARINGS 6. APPOINTMENTS BY THE MAYOR 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. DeAnna Alonzo with Central MO Foster and Adoption Services (Invited by Councilmembers Fitzwater, Spencer, and Spicer) b. Bryan McGraw, Superintendent of Jefferson City School District (Invited by Councilmembers Fitzwater, Spencer, and Spicer) 2nd AMENDED City Council Agenda – September 6, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 c. Presentation on the Capitol Area Active Transportation Plan – Katrina Williams 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 9. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE a. Introduce Octavia Ailsworth, the new Lincoln University Student Representative 10. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) a. Stronghold Housing Development Presentation b. Oak Leaf Villas Housing Development Presentation c. Eastland Hills Apartments Housing Development Presentation 11. CONSENT AGENDA a. Minutes of City Council Meetings: August 15, August 18 Special Meeting b. Minutes of Budget Meetings: August 11, 18, 22, 25 and 29 c. Acceptance of $26,287.36 Missouri Department of Transportation, Traffic and Highway Safety Division Hazardous Moving Violations Grant d. Declaring Certain City-Owned Personal Property Surplus and Authorizing the Disposition by Sale through Auction – Two Public Works Trucks and Three Police Vehicles e. Authorizing $64,445 Change Order #3 with Aplex, Inc. to Replace Sanitary Sewer on Mulberry St. 12. BILLS INTRODUCED a. 2022-058 Authorizing an Agreement with Missouri Highways and Transportation Commission Pertaining to Roles and Responsibilities for Signing Installed and Maintained by the City as Part of the JC Loop Wayfinding Project (Fitzwater) Staff: Matt Morasch b. 2022-059 Authorizing a Banking Services Contract with Central Bank (Hensley) Staff: Shiela Pearre c. 2022-060 Withdrawn d. 2022-061 Approving a PUD Plan Amendment for Property Located at 311 Bolivar St., to Change the Number and Orientation of Parking Spaces Adjacent to Wall Way (Lester) Staff: Sonny Sanders 2nd AMENDED City Council Agenda – September 6, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 e. 2022-062 Authorizing $233,951 Consolidated Planning Grant Agreement with Missouri Highways and Transportation Commission for Metropolitan Planning Services for FY 2023 (Fitzwater) Staff: Sonny Sanders f. 2022-063 Amending Chapter 8, Section 41-48 of the City Code to Designate a Process to Establish Historic Legacy Districts (Ward) Staff: Sonny Sanders g. 2022-064 Authorizing a Supplemental Appropriation within Sales Tax G Capital Improvement Fund and Defunding Specific Items in the General Fund (Wiseman) Staff: Shiela Pearre 13. BILLS PENDING a. 2022-052 Adopting the 2022-2023 City Operating Budget (Hensley) Staff: Shiela Pearre b. 2022-053 Authorizing a $68,710 Engineering Design Contract with Bartlett & West Inc. for the Basin 7 – Phase III Relief Sewer (Fitzwater) Staff: Matt Morasch c. 2022-054 Amending Chapter 19 of the City Code, Schedule J (Parking Prohibited) by the Addition of 40 ft. on North Side of Colonial Hills Rd., West of Independence Dr. (Wiseman) Staff: Matt Morasch d. 2022-055 Amending Chapter 19 of the City Code, Schedule O (Parking Time Limit Zones) and Schedule N (Parking Meter Zones and Monthly Parking Fees) by the Addition of 2 Spaces on the South Side of the 400 Block of E. High St. (Wiseman) Staff: Matt Morasch e. 2022-057 Amending the Personnel Policy Manual, Article IV, Applications and Applicants and Article V, Appointments (Wiseman) Staff Gail Strope 14. INFORMAL CALENDAR 15. RESOLUTIONS a. RS2022-20 Extending the Audit Services Contract with Evers & Company, CPA’s, LLC for One Year in the Amount of $59,770 and Reducing the Contracted Services (Hensley) Staff: Shiela Pearre b. RS2022-21 Supporting the Low-Income Housing Tax Credits Application for Stronghold Landing Apartments (Fitzwater) Staff: Sonny Sanders c. RS2022-22 Supporting the Low-Income Housing Tax Credits Application for Oak Leaf Villas (Fitzwater) Staff: Sonny Sanders d. RS2022-23 Supporting the Low-Income Housing Tax Credits Application for Eastland Hills Apartments (Fitzwater) Staff: Sonny Sanders 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 2nd AMENDED City Council Agenda – September 6, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 4 18. NEW BUSINESS 19. APPROVAL OF AUGUST 15, 2022 CLOSED SESSION MINUTES 20. CLOSED SESSION a. Go into Closed Session - Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: i. Attorney-Client Privileged Communications [Sec. 610.021(1)] ii. Preparations for Negotiations with Employee Groups [Sec. 610.021(9)] iii. Sealed Bids, and Proposals Related to Negotiated Contracts [Sec. 610.021(12)] 21. UNFINISHED BUSINESS 22. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers TUESDAY, SEPTEMBER 6, 2022 5:45 P.M. AGENDA 1. Discussion of September 6, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Capital Area Active Transportation Plan 2022-2023 The Capital Area Metropolitan Planning Organization (CAMPO), working with consultants Crafton Tull and LaneShift, have started the process of updating and replacing the Capital Area Pedestrian and Bicycle Plan (2016) a regional Active Transportation Plan. Active Transportation is human powered mobility, including: walking, biking, and rolling (such as wheel chairs or scooters). The new Capital Area Active Transportation Plan will integrate the existing plan with other recently completed plans, stakeholder input, and public engagement to create a more comprehensive approach to identifying and addressing active transportation needs in the CAMPO planning area. The regional plan will address all communities within the CAMPO planning area, including: Holts Summit, Jefferson City, St. Martins, Taos, Wardsville, and parts of Cole and Callaway Counties. The Capital Area Active Transportation Plan will specifically include the update and integration of the Jefferson City Greenway Master Plan (2007), Jefferson City Sidewalk Plan (2010), and the Holts Summit Bicycle, Pedestrian, and Transit Plan (2014). Project Goals • Integrate recent local, regional, statewide planning efforts with new research and analysis, including an integrated update of the Jefferson City Sidewalk Plan and Greenway Plan, as well as creation of sidewalk/trail plans for other CAMPO communities. • Incorporate best practice recommendations and strategies that align with the following: - Crime Prevention Through Environmental Design (CPTED) - Vision Zero - Complete Streets • Inventory environmental features, gaps, and barriers that impact the walking, bicycling, and transit use, including existing infrastructure/facilities, or lack thereof. This analysis may include bicycle and pedestrian counts at key locations and bike and pedestrian-related traffic accidents. • Create a tool that supports active transportation education and programming in the CAMPO region, including data and research on safety, accessibility, and efforts to increase use. • Identify and prioritize infrastructure projects, including on and off-street improvements, new local and regional trail connections, sidewalk infill, new sidewalk/greenway corridors, and roadway design that will accommodate all users. Including design direction that can be applied to a typology of different streets. • Identify municipal policy and code recommendations regarding sidewalk, greenway, and other active transportation modes, including development triggered construction requirements. • Establish policies and program recommendations to encourage the use of walking, biking, and transit as viable modes of transportation. • Identify strategies to increase our Bicycle Friendly Community designation with the League of American Bicyclists. • Identify funding mechanisms to upgrade existing facilities as well as determine maintenance requirements. • Set a capital improvement schedule for plan implementation. • Utilize a robust public engagement campaign to achieve the project goals. Public Engagement Steering Committee – A steering committee consisting of members of the CAMPO Technical Committee, Board of Directors, and other key community stakeholders will be utilized guide the development of the plan. Key Stakeholders - Stakeholders from a variety of local organizations and institutions will be utilized, including: City Councils/County Commissions and Staff Local government commissions and committees Missouri River Regional Library Jefferson City Convention and Visitors Bureau Jefferson City Area Chamber of Commerce Public and Private Schools Lincoln University Local Bicycle Retailers Transit Providers Non-profits Social Service Agencies Advocacy Groups Healthcare Federal Transit Administration Federal Highway Administration MO Dept. of Health and Senior Services MoDOT Health Departments CMCA Housing Authority General Public – CAMPO staff will host at least major three public meetings and will work with stakeholders to facilitate other engagement events such as booths, presentations, and other community events. Funding This project is funded through a MoDOT Consolidated Planning Grant (CPG) provided by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). Local matching funds are provided by JC Parks. Timeline Contact Info: Katrina Williams - GISP, AICP Capital Area Metropolitan Planning Organization www.jeffersoncitymo.gov/campo Phone: (573)634-6536 kawilliams@jeffersoncitymo.gov Comments? campo@jeffersoncitymo.gov FOR IMMEDIATE RELEASE Contact: Katrina Williams, Planner Department of Planning & Protective Services Capital Area Metropolitan Planning Organization 320 E. McCarty Street Jefferson City, MO 65101 (573) 634-6410 campo@jeffersoncitymo.gov August 25, 2022 Capital Area Metropolitan Planning Organization (CAMPO) Kicks Off Development of Capital Area Active Transportation Plan. Jefferson City, Mo. – CAMPO has started development of the Capital Area Active Transportation Plan. Active Transportation is human powered mobility, including: walking, biking, and rolling (such as wheel chairs or scooters). The new Capital Area Active Transportation Plan will integrate the existing plan with other recent local and regional plans, stakeholder input, and public engagement to create a more comprehensive approach to identifying and addressing active transportation needs in the CAMPO planning area. The regional plan will be an update of several plans, bringing them all together into one regional plan. These plans include; the Capital Area Pedestrian and Bicycle Plan (2016), Holts Summit Bicycle, Pedestrian, and Transit Plan (2014), Jefferson City Greenway Master Plan (2007), and the Jefferson City Sidewalk Plan (2010). The regional plan will address all communities within the CAMPO planning area, including: Holts Summit, Jefferson City, St. Martins, Taos, Wardsville, and parts of Cole and Callaway Counties. The planning process is expected to be completed by Fall 2023. Public Meetings Three public meeting times are scheduled. Presentations will be given at the beginning of each public meeting, but the public is encouraged to drop-in anytime. •Holts Summit Wednesday, September 14th 6:00pm-7:30pm (Brief presentation at 6:15) Holts Summit Municipal Center 245 S. Summit Drive Holts Summit, MO 65043 •Jefferson City Thursday, September 15th 4:00pm-5:30pm (Brief presentation at 4:15) 6:00pm-7:30pm (Brief presentation at 6:15) Jefferson City - City Hall 320 E. McCarty Street Jefferson City, MO 65101 Public Survey A public survey is available at https://www.surveymonkey.com/r/CAATPsurvey1 or by going to the CAMPO webpage at www.jeffersoncitymo.gov/campo. While the survey is aimed at those that live or work in the CAMPO region, comments from people outside of the region can be sent to campo@jeffersoncitymo.gov. FOR THE CAPITAL AREAACTIVE TRANSPORTATION PLAN TAKE THE SURVEY BY VISITING THE LINK BELOW https://www.surveymonkey.com/r/CAATPsurvey1 OR BY SCANNING THIS QR CODE WITH YOUR SMARTPHONE WE WANT YOUR INPUT 1 Capital Area Metropolitan Planning Organization Holts Summit - Jefferson City - Lake Mykee - St. Martins - Taos - Wardsville - portions of Cole & Callaway Counties Capital Area Pedestrian & Bicycle Plan 2016 Executive Summary Adopted 10/19/2016 The Plan The Capital Area Pedestrian & Bicycle Plan, adopted in 2016, is intended as a resource to improve safety, connectivity, and mobility for pedestrian and bicycle users in the Capital Area Metropolitan Planning Organization (CAMPO) planning area. The goals, recommendations, and strategies outlined in the plan can be used by jurisdictions to develop an individualized implementation strategy to fit the unique pedestrian and bicycle needs of that community. The plan is also intended to be a guide for future growth by recommending strategies, policies, and procedures to guide future development and improve existing infrastructure, making the CAMPO planning area a great place to walk and bike. The regional plan includes information for all communities within the CAMPO planning area, including: Holts Summit, Jefferson City, Lake Mykee, St. Martins, Taos, Wardsville, and parts of Cole and Callaway Counties. The process to develop the plan included intensive public outreach, gathering input from local, state, regional, and federal planning partners, city and county staff, local business owners, advocacy groups, and most importantly, the general public. Through the use of surveys, committee input, and public comments, CAMPO staff was able to access a wide range of public input. This public input was used to create the goals and strategies used in the plan. It is hoped that jurisdictions within CAMPO will:  Formally adopt the Capital Area Pedestrian and Bicycle Plan.  Develop an Implementation Strategy specific to that jurisdiction.  Adopt a Livable Streets policy appropriate for their community. Vision "A vibrant, comprehensive transportation network where all persons can safely walk, bike, & ride the bus efficiently and conveniently with continuous collaboration from the community.” Go to http://www.jeffersoncitymo.gov/CAMPO for a full version of this plan. 2 CAMPO Planning Area What is CAMPO? CAMPO is the designated metropolitan planning organization for the Jefferson City urbanized area and is governed by a Board of Directors that consists of representatives from jurisdictions within the planning area and Missouri Department of Transportation (MoDOT). CAMPO is responsible for long range multimodal transportation planning, including maintenance of the Metropolitan Transportation Plan (MTP) and Transportation Improvement Program (TIP). Collaboration is important in achieving CAMPO’s core functions and responsibilities. As a regional organization, CAMPO coordinates and collaborates with a number of partners at the state and local level, both public and private. These partnerships provide the opportunity for all regional partners to coordinate planning and implementation activities. Walking and bicycling are important... Walking and bicycling are important aspects of a community’s public health, economic vitality, safety, environmental sustainability, and mobility. These modes of transportation are especially important for children, the elderly, the disabled, and those with fixed or low incomes. Walkability and bikeability are important to attracting tourists and attracting or retaining residents alike. Benefits of Active Transportation Active transportation can include walking, bicycling, skating and skateboarding, and public transit. Using active transportation supports local trips and is an easy way for people to get a regular dose of physical activity and contribute to the local economy. The benefits of a more bicycle and pedestrian friendly community are varied and complex. Planning for such a community contributes to resolving many issues, including; Health - Physical activity such as walking and bicycling can reduce incidences of chronic health problems and improve quality of life. The picture to the left depicts two young girls preparing to run in a 5k in downtown Jefferson City. Economic Development - Walkable and bikable communities support the local economy by increasing traffic at local businesses, tourism, and increased home values. Safety - Improving the safety of people walking and bicycling improves the safety of everyone, including people in cars. Congestion – Improving facilities for walking and bicycling is an essential component of reducing traffic congestion. Environmental Impacts - Fewer cars on the road mean lower greenhouse gas emissions and a reduction in noise pollution. Accessibility - Walking and bicycling are low cost transportation options that all members of the community can access. By guiding the region toward bicycle and pedestrian friendly development, this plan can affect all of these areas, collectively influencing existing and future quality of life in the CAMPO planning area. 3 Outreach to CAMPO Jurisdictions Presentations were given and/or meetings held with each CAMPO jurisdiction during the development of the plan and during the adoption process. Each jurisdiction was given the opportunity to develop an Implementation Strategy specific to their community needs and capabilities. Plan Development In the spring of 2015, the CAMPO Board of Directors approved the creation of two committees to support the development of this plan. These two committees, the Advisory Committee and the Steering Committee, were key participants in the creation of this plan, as they were comprised of a number of public and private stakeholders and provided invaluable input and commentary to CAMPO staff as the plan was developed. Advisory Committee Members  City of Jefferson  Holts Summit  St. Martins  Cole County  Federal Transit Administration  Federal Highway Administration  Missouri Dept. of Health and Senior Services  Missouri Department of Transportation  Cole County Health Department  Missouri Bicycle and Pedestrian Federation  Lincoln University  Red Wheel Bike Shop  Hartsburg Cycle Depot  Independent Living Resource Center  Missouri River Regional Library  Capital Region Medical Center  Jefferson City Convention and Visitors Bureau  Jefferson City Area Chamber of Commerce  Jefferson City Public Schools  AARP – Missouri Steering Committee Members  City of Jefferson Staff (Planning and Protective Services; Public Works; Parks, Recreation & Forestry; Police Department)  Cole County Public Works  Missouri Department of Transportation  CAMPO Board and Technical Committee Members  City of St. Martins  Federal Transit Administration  Federal Highway Administration  Missouri Bicycle and Pedestrian Federation More than 50 people attended the June 25, 2015 Open House event, providing CAMPO staff with a range of useful comments and suggestions on improving pedestrian and bicycle access. Public participation and stakeholder input was key during the planning process. The Steering and Advisory Committees provided valuable input and support in the development of this plan. 4 Vision, Goals, and Objectives The Vision, Goals, and Objectives developed for this plan are the foundation for developing and improving pedestrian and bicycle travel in the CAMPO region. A wide variety of stakeholders, and the public contributed to the development of the vision statement, which establishes the basic principles used to develop the goals, objectives, and recommendations identified. This plan seeks to provide guidance for the region to become more pedestrian and bicycle friendly through improvements to safety, access, and mobility. The goals have been created to complement the Vision statement. Working with St. Louis-based Trailnet, through the Missouri Department of Health and Senior Services, a joint Advisory and Steering Committee meeting helped refine the goals. Both the vision statement and goals were subsequently approved by the Steering Committee. Each goal was assigned specific objectives, which supports the achievement of the goal and realization of the vision. The goals and objectives were used to develop the CAMPO Strategy. A large amount of public input went into the development of the goals and objectives. Multiple Steering Committee and Advisory Committee meetings were used to gather valuable input about needs in the planning area. Vision "A vibrant, comprehensive transportation network where all persons can safely walk, bike, & ride the bus efficiently and conveniently with continuous collaboration from the community.” Goals and Objectives 1. Improve user safety of all modes of transportation.  Review existing laws regarding safety for people walking and biking.  Improve planning and engineering procedures and policies.  Improve enforcement and increase penalties for violation of traffic laws.  Create an ongoing education program for pedestrians, bicyclist, and motorists. 2. Increase the number of people walking, bicycling and using transit.  Encourage people to walk, bike and ride public transit.  Increase walking, bicycling, and bus access to existing community events.  Educate people about walking, bicycling and riding public transit. 3. Stimulate economic development within the community.  Enhance tourism.  Increase access to local stores, restaurants, and other businesses.  Improve access to employment and commerce. 4. Educate the community on the benefits of well-connected transportation system that includes vehicles, walking, biking, and transit.  Increase awareness regarding transportation using non-personal motor vehicles. 5. Improve the health and well-being of all members of the community.  Incorporate a health consideration component in all policies.  Reduce health issues associated with sedentary lifestyles (e.g. type 2 diabetes, heart disease and obesity). 6. Foster a continued, collaborative, and cooperative relationship with the public in the development of a well-connected transportation system.  Encourage community and regional involvement. 5 Implementation This implementation section of the plan lays out a strategy for the CAMPO region to achieve the goals and objectives of this plan. Included, are strategies, performance measures, and timelines to guide and track the implementation process. Also included is an illustrative list of projects and a list of funding options that can be used to support these items. It is important to reiterate the role of CAMPO in the implementation of this plan. Although the CAMPO region includes six incorporated communities and portions of two counties, it has no direct influence over any jurisdiction within its borders. However, CAMPO can assist local jurisdictions with developing a community specific implementation strategy referencing the goals and recommendations laid out in this plan. It is the jurisdictions responsibility to implement the plan. All activities undertaken by CAMPO staff must be supported by the Unified Planning Work Program. The “CAMPO Strategy” The CAMPO Strategy includes a list of strategies that CAMPO has identified as tasks that can be addressed or started within the next one to five years. Using the goals and recommendations as a guide, the strategies were grouped into the following four categories reflective of the public comments and input received:  Policy & Planning  Education and Safety  Tourism  Pedestrian & Bicycle Network Improvements As strategies are implemented and funding is made available projects may be programed into the CAMPO Transportation Improvement Program (TIP). The pedestrian bridge, pictured left, is an example of a pedestrian project that was able to be funded and programed into the TIP. Policy & Planning  Participation in or support of a Pedestrian & Bicycle Committee.  Cooperate with jurisdictions in the development of community specific plans, policies, ordinances, or grant applications.  Encourage the adoption of the Capital Area Pedestrian and Bicycle Plan by jurisdictions.  Collaborate with or form partnerships with local, state, and national organizations. Education and Safety  Assist communities with development of education campaigns that support or promote recreational, safety, and/or education events.  Assist communities with development of a Walking School Bus Program. Tourism  Provide maps or brochures showing mobility options for tourists and the general public.  Assist communities or local organizations with promotion of walking/bicycling tourism events. Pedestrian & Bicycle Network Improvements  Assist communities with identification of gaps in connectivity, including pedestrian, bicycle, and transit.  Evaluate sidewalk condition and ADA compliance.  Assist with identification and prioritization of future sidewalk locations.  Encourage development of bicycle and/or walking route options linking CAMPO communities, Katy Trail, Rock Island Trail, Greenway Trail, Runge Nature Center Trail, and Clark’s Hill/Norton State Historic Site Trail.  Assist with identification of additional areas to enhance wayfinding signage.  Identify areas where infrastructure is needed.  Review and update Capital Area Pedestrian and Bicycle Plan. 6 Illustrative List of Projects The following list includes specific projects that have been identified as part of the planning process but are not able to be implemented with current funding allocations. Additionally, the map on the following page is one of two maps from the plan that depicts recommended bicycle routes that have been developed as part of this planning process and coincide with other community plans. In the event that additional funding is secured, these projects may be programed into the CAMPO Transportation Improvement Program (TIP) or into an individual jurisdiction’s Capital Improvement Program. Pedestrian Crossing Improvements Holts Summit  Route OO and US 54  Center Street and US 54 Jefferson City  US 54 and Ellis Boulevard  Missouri Boulevard and Dix Road  US 50 and Dix Road  US 50 and Truman Boulevard  Construction of a pedestrian bridge over railway that links downtown Jefferson City to a river front park.  Installation of signalized crossings where the Greenway Trail crosses roadways. St. Martins  US Business 50 West (at school and at various locations between school and Route T) Sidewalks  Develop or purchase a sidewalk management system.  Implement sidewalk installation as outlined in the Jefferson City Sidewalk Plan.  Implement sidewalk installation as outlined in the Holts Summit sidewalk plan.  Sidewalk installation in St. Martins on north side of US Business 50 West between Hillside Dr. and Binder Lake Rd. Trail Connectivity  Trail connectivity between Holts Summit Greenway Park and Katy Trail.  Create Greenway Trail connectivity between Jefferson City, Binder Lake, and St. Martins.  Create a signed trail connection between CAMPO trail systems and Rock Island Trail.  Create Greenway Trail connections to low- income neighborhoods and residential areas.  Install wayfinding to help navigate greenway trail and alert them to nearby shops or services. Bicycle Infrastructure  Installation of bicycle parking at transit stops, community facilities, and public housing.  Installation of a storage locker facility for Katy Trail visitors.  Creation of on-street signed bike routes that provide connectivity to other trails or signed bike routes.  Create a signed bicycle route between Jefferson City and Osage City, Clark’s Hill/Norton State Historic Site. Transit  Improve sidewalk connectivity to transit stops.  Improve pedestrian crossings near transit stops.  Investigate installation of transit stops in Holts Summit and St. Martins. Road Improvements  Improve or expand shoulders on state routes to provide more space for pedestrians and bicyclists. Advisory bike lanes were added to multiple streets in Jefferson City in late 2016. These bike lanes now connect cyclists to the downtown area, Katy Trail, and the Dunklin Street Greenway Trailhead. 7 Map of recommended On-Street Bicycle Routes. The is map is one of two maps included in the plan depicting bike route recommendations. These routes would also provide connectivity to the Rock Island Trail, which is currently under development in southern Cole County. 8 CAMPO Livable Streets Policy As part of the 2016 adoption of the Capital Area Pedestrian and Bicycle Plan, the CAMPO Board of Directors also adopted a Livable Streets Policy. Livable Streets, also known as Complete Streets, is a design and planning approach that considers the needs and safety concerns of all residents and users, including vehicles, pedestrians, bicyclists, transit users, seniors and the mobility-impaired. Jefferson City is the only community within CAMPO to have passed a resolution in support of Livable Streets. The resolution was passed in November of 2011. The CAMPO Livable Streets Policy works to achieve the region’s long range vision of a safe and context-sensitive multimodal street system promoting equal use of roads. It is modeled from the Mid-America Regional Council’s Complete Streets Policy. The policy actively promotes Livable Streets and encourages all jurisdictions throughout the region to additionally adopt and implement Livable Streets policies of their own. The policy applies to all CAMPO activities programming federal funds for projects in the Transportation Improvement Program or the Metropolitan Transportation Plan. Capital Area Metropolitan Planning Organization Board of Directors Chairman: Jeff Hoelscher, Eastern District Commissioner, Cole County Vice-Chairman: Larry Henry, City Council Member, City of Jefferson City of Jefferson Ken Hussey, City Council Member Mark Schreiber, City Council Member Erin Wiseman, City Council Member Janice McMillan, AICP, Director, Planning & Protective Services Matt Morasch, PE, Director, Public Works Mark Mehmert, Director, Transit Division, Department of Public Works Cole County Larry Benz, PE, Director, Public Works Doug Reece, City Administrator, St. Martins Callaway County Donald “Doc” Kritzer, Western District Commissioner Holts Summit Mark Tate, Streets Department Missouri Department of Transportation David Silvester, PE, District Engineer Ex-Officio Members Randall Allen, Jefferson City Area Chamber of Commerce Jeremiah Shuler, Federal Transit Administration, Region VII Dion Knipp, Missouri Department of Transportation, Transit Section Cathy Brown, Office of Administration, Facilities Management, Design and Construction Michael Henderson, AICP, Missouri Department of Transportation, Planning Michael Latuszek, AICP, Federal Highway Administration, Missouri Division Bruce Hackmann, Callaway County Economic Development The preparation of this plan was financed in part by the US Department of Transportation, Federal Highway Administration, and Federal Transit Administration in cooperation with the Missouri Department of Transportation. The opinions, findings, and conclusions expressed in this report are not necessarily those of the Federal Highway Administration, Federal Transit Administration, or the Missouri Department of Transportation. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CAMPO Title VI Nondiscrimination Policy: The Capital Area Metropolitan Planning Organization is committed to the policy that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, color, sex, age, disability or national origin, in accordance with Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987(P.L. 100.259). CAMPO Administration is provided by the City of Jefferson, Missouri Department of Planning and Protective Services/ Planning Division Room 120 John G. Christy Municipal Building 320 East McCarty Jefferson City, Missouri Telephone 573-634-6410 www.jeffersoncitymo.gov/campo Email: CAMPO@jeffcitymo.org Acknowledgements: More than 270 people provided input in the development of this plan. The CAMPO Board of Directors, Technical Committee and staff wishes to thank those who participated in the development of the plan through participation the Steering and Advisory Committees. These individuals listed below provided valuable input and support in the development of this plan. While we cannot acknowledge every person who provided input, CAMPO recognizes those individuals and organizations that provided input via attendance at open house events and meetings, and participated in surveys. A more inclusive list of participants can be found in the full plan. CAMPO extends a special “thank you” to the Missouri Department of Health and Senior Services and to Rachel Ruhlen for her support in development of this plan. For more information, please contact us here. CITY COUNCIL “PRE-MEETING” WORK SESSION, AUGUST 15, 2022 CALL TO ORDER Mayor Carrie Tergin called the August 15, 2022 City Council “Pre-Meeting” to order at 5:45 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, and Wiseman Absent: Spicer DISCUSSION OF AGENDA ITEMS Councilmember Kemna will lead the prayer. Public Hearings - City Staff presented their respective bills for the public hearings. Councilmember Spencer stated that he would like to further discuss pending bill 2022-044 related to the property tax rate. He may propose an amendment or special session on the bill. Appointments by the Mayor - Human Resources Director Gail Strope presented the recommended appointments. Presentation from Staff, Consultants & Invited Guests - The Broadband Efforts, Update and Survey presentation by Luke Holtschneider, JCREP Executive Director, will be postponed to the next City Council meeting. Bills Introduced - City Staff presented their introduced bills. - Councilmember Fitzwater may request to suspend the rules on bill 2022-056 related to the airport control tower consultant agreement and grant. Councilmember Spicer arrived to the meeting at 5:52 P.M. Bills Pending - City Staff presented their pending bills. Resolutions - City Staff presented their resolution. ADJOURNMENT The meeting adjourned at 5:54 P.M. 1 REGULAR COUNCIL MEETING, AUGUST 15, 2022 CALL TO ORDER Mayor Carrie Tergin called the August 15, 2022 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None ADOPTION OF THE AGENDA Councilmember Schreiber motioned and Councilmember Ward seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items at this time. PUBLIC HEARINGS a. Adopting the 2022-2023 City Operating Budget and Approving the Rate of Gross Receipt Utility Tax i. Associated Introduced Bill 2022-052 A brief Staff presentation was made by Shiela Pearre, Director of Finance and I.T. There being no one to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-052 sponsored by Councilmember Hensley, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022, TO OCTOBER 31, 2023, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Bill 2022-052 was first read ii. Associated Bending Bill 2022-045 A brief Staff presentation was made by Shiela Pearre, Director of Finance and I.T. There being no one to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2 REGULAR COUNCIL MEETING, AUGUST 15, 2022 2022-045 sponsored by Councilmember Hensley, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF GROSS RECEIPT UTILITY TAX (GRUT) AND CONTINUING AND READOPTING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2022-2023. Bill 2022-045 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16261. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None b. Establishing the Rate of Taxation for Property Tax 2022 i. Associated Pending Bill 2022-044 A brief Staff presentation was made by Shiela Pearre, Director of Finance and I.T. There being no one to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-044 sponsored by Councilmember Hensley, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2022. Bill 2022-044 was read third time by title. After discussion between City Council and Staff, the following Councilmembers requested a Special City Council meeting to further discuss the bill: Fitzwater, Hensley, Spencer, Spicer, and Wiseman. A Special City Council meeting will be scheduled for August 18th, after the Budget Committee meeting. c. Authorizing the Rezoning of .05 Acres Located at 203 E. Dunklin St. from C-2 to MU-1 i. Associated Pending Bill 2022-046 A brief Staff presentation was made by Eric Barron, City Planning Manager Property Owner Gretchen Vislay spoke in favor of the bill. There being no one else to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-046 sponsored by Councilmember Lester, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON, BY REZONING 0.05 ACRES OF LAND 3 REGULAR COUNCIL MEETING, AUGUST 15, 2022 ADDRESSED AS 203 EAST DUNKLIN STREET FROM C-2 GENERAL COMMERCIAL TO MU-1 MIXED USE. Bill 2022-046 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16262. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None APPOINTMENTS BY THE MAYOR Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Historic Preservation Commission Debra Greene Dec 2024 Partial Transportation & Traffic Commission Rowland Howard Jun 2025 Full USS Jefferson City Submarine Committee Ken Gulledge June 2023 Partial Councilmember Wiseman indicated she would abstain from the vote for her fiancé, Ken Gulledge due to a conflict of interest. Mayor Tergin said they would take up his appointment separately so Councilmember Wiseman could vote on the other two appointments. Councilmember Ward motioned and Councilmember Schreiber seconded the motion to approve the recommended appointments to the Historic Preservation Commission and the Transportation & Traffic Commission. The motion passed unanimously. Councilmember Kemna motioned and Councilmember Ward seconded the motion to approve the recommended appointment to the USS Jefferson City Submarine Committee. The motion passed unanimously. Councilmember Wiseman abstained from the vote. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS The scheduled Broadbands Efforts, Update, and Survey presentation by Luke Holtschneider, JCREP Executive Director was postponed to the next City Council meeting. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is Wednesday, September 7th, 7:30 A.M. in the Boone-Bancroft Room. • Finance Committee – The August monthly meeting has been cancelled. The next Budget Committee meetings are August 18th, 22nd, and 25th, 5:30 P.M. in City Council Chambers. 4 REGULAR COUNCIL MEETING, AUGUST 15, 2022 • Public Safety Committee – The next meeting is August 25th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee –The next meeting is September 8th, 7:30 A.M. in Council Chambers. Mayor’s announcements: • Mayor Tergin is fundraising for future USS Jefferson City Crew visits to the City of Jefferson. She is selling t-shirts in the lobby at City Hall. A pickleball tournament fundraiser is in the early planning stages. • The Guns and Hoses hockey match is August 27th. Tickets and sponsorship opportunities are available. • A group of students from Spain are visiting the City for two weeks. Today they met at City Hall where Mayor Tergin spoke with the group. The Jefferson City Fire Department brought a firetruck and equipment to City Hall for the students to experience first-hand. • Police Chief Eric Wilde was the guest speaker at the Chamber of Commerce’s monthly, Friday, coffee meeting. • If neighborhoods are hosting National Night Out events and would like a police officer(s) to attend, please contact the Police Department to schedule. • Cole County Commissioner Sam Bushman will be at the next City Council meeting to present Jefferson City Police Department with the Employer Support of the Guard and Reserve “Seven Seals Award”. • The annual Tour de Jeff City moonlight bike ride was held last Sunday morning at 2:00 A.M. The Mayor and other City employees attended the event. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: August 1, 2022 Councilmember Deeken noted an error in the minutes related to the roll-call vote on bill 2022-031. Councilmember Deeken should have been listed as voting “Nay”. Councilmember Wiseman motioned and Councilmember Spicer seconded the motion to approve the above item on the Consent Agenda with the roll-call vote change mentioned above. The motion passed unanimously. BILLS INTRODUCED 2022-052 Taken Up Under 5(a.i.) 2022-053 sponsored by Councilmember Fitzwater 5 REGULAR COUNCIL MEETING, AUGUST 15, 2022 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $68,710 AGREEMENT WITH BARTLETT & WEST INC. FOR THE BASIN 7 – PHASE III DESIGN. 2022-054 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE J (PARKING PROHIBITED), BY THE ADDITION OF 40-FEET ON THE NORTH SIDE OF COLONIAL HILLS ROAD, WEST OF INDEPENDENCE DRIVE. 2022-055 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE O (PARKING TIME LIMIT ZONES) AND SCHEDULE N (PARKING METER ZONES AND MONTHLY PARKING FEES), BY THE MODIFICATION OF TWO SPACES ON THE SOUTH SIDE, OF THE 400 BLOCK OF EAST HIGH STREET. 2022-056 sponsored by Councilmember Fitzwater AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONSULTANT AGREEMENT WITH JVIATION, A WOOLPERT COPMANY AND A GRANT AGREEMENT BETWEEN THE CITY OF JEFFERSON AND THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR THE PURPOSE OF CONDUCTING AN ENVIROMENTAL ASSESSMENT AND LAND RELATED SERVICES ASSOCIATED WITH A NEW CONTROL TOWER FOR THE JEFFERSON CITY MEMORIAL AIRPORT. Councilmember Fitzwater requested to suspend the rules and take up bill 2022-056 for third reading and passage. With no objection, bill 2022-056 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16263: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-057 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AMENDING ARTICLE 4, APPLICATIONS AND APPLICANTS, AND ARTICLE 5, APPOINTMENTS, OF THE PERSONNEL POLICY MANUAL. BILLS PENDING 2022-044 Taken Up Under 5(b.) 2022-045 Taken Up Under 5(a.ii.) 6 REGULAR COUNCIL MEETING, AUGUST 15, 2022 2022-046 Taken Up Under 5(c.) 2022-047 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI RELATING TO ITS FINANCE DISCLOSURE POLICY AND CONFLICT OF INTEREST. Bill 2022-047 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16264: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-048 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING THE RIGHT-OF-WAY OF ATCHISON COURT. Bill 2022-048 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16265: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-049 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE ENVIRONMENTAL QUALITY COMMISSION MEMBERS SECTION TO REDUCE THE NUMBER OF MEMBERS. Bill 2022-049 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16266: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-050 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE PERTAINING TO PARKING TIME, FEES, AND PENALTIES. Councilmember Fitzwater motioned to take up Substitute bill 2022 -050. Councilmember Kemna seconded the motion. The motion passed unanimously. Substitute bill 2022-050 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16267: 7 REGULAR COUNCIL MEETING, AUGUST 15, 2022 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-051 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, TEMPORARILY WAIVING THE REQUIREMENT FOR CITY COUNCIL APPROVAL FOR GRANT APPLICATIONS THAT REQUIRE $25,000 OR MORE OF CITY MATCHING FUNDS. Bill 2022-051 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16268: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None INFORMAL CALENDAR There was nothing on the informal calendar at this time. RESOLUTIONS RS2022-19 sponsored by Councilmember Schreiber A RESOLUTION AUTHORIZING CONTINUATION OF JOINT JEFFERSON CITY FIRE DEPARTMENT/COLE COUNTY EMS OPERATIONS UNDER A TEMPORARY MEMORANDUM OF UNDERSTANDING Fire Chief Matt Schofield presented the resolution. Councilmember Schreiber motioned to adopt RS2022-19. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. 8 REGULAR COUNCIL MEETING, AUGUST 15, 2022 CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Tergin entertained a motion to go into Closed Session to discuss the following: i. Privileged communications between a public governmental body and its attorneys [Sec. 610.021(1)] ii. Real estate [Sec. 610.021(2)] A motion was made by Councilmember Ward to go into Closed Session for the above- stated reasons, seconded by Councilmember Lester and approved by the following roll- call vote at 7:05 P.M.: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 7:34 P.M. with the following Councilmembers present: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None APPROVAL OF AUGUST 1, 2022 CLOSED SESSION MINUTES A motion was made by Councilmember Lester, seconded by Councilmember Schreiber to approve the August 1, 2022 Closed Session Minutes. The minutes were adopted by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Schreiber, and approved unanimously at 7:35 P.M. 1 CITY COUNCIL SPECIAL SESSION MEETING, AUGUST 18, 2022 CALL TO ORDER Mayor Carrie Tergin called the August 18, 2022 City Council Special Session meeting to order at 7:27 P.M. ROLL CALL The following Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Lester, Schreiber, Spencer, Ward, Wiseman Absent: Kemna and Spicer INFORMAL CALENDAR 2022-044 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2022. After the reading of the bill and a brief presentation by Finance and I.T. Director Shiela Pearre, Councilmember Hensley removed the bill from the informal calendar for discussion and a possible vote. There was no public comment at this time. Councilmember Spencer thanked City Council for allowing further discussion of the bill at a special session. He indicated after further research this may not be a good time to lower the property tax rate and forfeited his efforts to reduce the rate due to timing. He would like to continue the discussion on a possible reduction for 2023. City Staff agreed. A roll-call vote was then taken on the bill. The bill passed as ORD 16269 by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Lester, Schreiber, Spencer, Ward, and Wiseman Nay: None Absent: Kemna and Spicer ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Lester, and approved unanimously at 7:38 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 11, 2022 CALL TO ORDER The Budget Committee Meeting of August 11, 2022 was convened at 5:33 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Deeken*, Fitzwater*, Hensley, Kemna, Ward, Wiseman* Absent: Lester, Schreiber, Spencer, Spicer *Participated via WebEx A quorum was present. PRESENTATON OF MAYOR’S BUDGET AND LETTER TO THE CITY COUNCIL Chairman Hensley thanked Mayor Tergin, City Administrator Steve Crowell, and the Finance Department for the work done on preparing the budget and amending the budget per City Council’s request. Chairman Hensley then turned the floor over to Mayor Tergin. Mayor Tergin reviewed her amended budget letter addressed to the City Council. She thanked City Staff for their hard work preparing the budget and amended budget. Mayor Tergin highlighted some amendments to her initial budget recommendations in an effort to accomplish the goals of the City Council. FY 2023 PROPOSED BUDGET HIGHLIGHTS, REVENUE DISCUSSION, AND FIVE YEAR FINANCIAL PLAN Chairman Hensley turned the floor over to Finance and I.T. Director Shiela Pearre who went over the FY2023 proposed budget highlights, proposed revenue forecasts, and the five-year financial plan. Ms. Pearre introduced Shelby Convery, who was recently promoted to Chief Accountant for the City. PUBLIC COMMENTS There were no public comments at this time. Chairman Hensley announced the next Budget Committee meeting, scheduled for August 18th at 5:30 P.M. Department Directors will begin their department presentations at that time. ADJOURNMENT The meeting adjourned at 6:45 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 18, 2022 CALL TO ORDER The Budget Committee Meeting of August 18, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened : Present: Deeken, Hensley, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Absent: Fitzwater, Kemna A quorum was present. APPROVAL OF REVENUES Councilmember Fitzwater arrived at 5:37 P.M. After some discussion between City Council and Staff, Councilmember Wiseman motioned to approved the FY2023 Budget Revenues in the amount of $36,312,931.11. Councilmember Spicer seconded the motion. The motion was approved by the following roll call vote: Ayes: Deeken, Fitzwater, Hensley, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Nays: None Absent: Kemna DEPARTMENT PRESENTATIONS Mayor and City Council – Shiela Pearre, Director of Finance and I.T. presented the Mayor and City Council budgets. City Clerk – City Clerk Emily Donaldson presented the City Clerk’s budget. City Administrator – Steve Crowell, City Administrator, presented the department’s budget. City Attorney and Municipal Court – City Attorney Ryan Moehlman presented the Law Department and Municipal Court budgets. Human Resources – Director Gail Strope presented the HR Department’s budget. Finance – Director Shiela Pearre presented the department’s budget. Non-Departmental – Ms. Pearre presented the budget for the Non-Departmental fund. I.T. Department – Ms. Pearre presented the I.T. budget. 2 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 18, 2022 Planning and Protective Services – Planning and Protective Services Director Sonny Sanders and Neighborhood Services Manager Rachel Senzee presented the following Planning and Protective Services budget highlights with an emphasis on the department’s planning services and grants. 1. Planning and Protective Services Administration 2. Planning and Zoning Division 3. Capital Area Metropolitan Planning Organization 4. Redevelopment and Grants 5. CDBG Entitlement Grant 6. Environmental Health Division 7. Property Maintenance Division 8. Building Inspection Division Public Works – Public Works Director Matt Morasch presented the following Public Works budgets. Operations Division Director Britt Smith and Transit Division Director Mark Mehmert were in attendance to answer the City Council’s division-specific questions. 1. Public Works Central Maintenance 2. Public Works Administration 3. Public Works Engineering 4. Public Works Streets and Stormwater 5. Enterprise Funds a. Public Works Airport b. Public Works Parking c. Public Works Transit d. Wastewater Councilmember Spicer left the meeting at 7:02 P.M. PUBLIC COMMENTS Angela Hirsch, Chair of the Public Transportation Advisory Committee addressed City 3 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 18, 2022 Councilmembers regarding the Public Works Transit Budget and the importance of the service to the community. COMMITTEE DISCUSSION OF BUDGET Chairman Hensley announced the next Budget Committee meeting, scheduled for August 22nd at 5:30 P.M. Department Directors will present the remaining budgets for the Police Department, Fire Department, Parks and Recreation Department, and Miscellaneous Funds. ADJOURNMENT The meeting adjourned at 7:20 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 22, 2022 CALL TO ORDER The Budget Committee Meeting of August 22, 2022 was convened at 5:35 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened : Present: Deeken, Hensley, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Absent: Fitzwater, Kemna A quorum was present. DEPARTMENT PRESENTATIONS Councilmember Fitzwater joined the meeting via WebEx at 6:15 P.M. Police Department – Police Chief Eric Wilde presented the department’s five budgets and pink sheet requests. Public Comment Relating to the Police Department: Jan Shoemaker with Jefferson City Racial Equity Group and Jackie Coleman, local resident, spoke in favor of the additional staff person dedicated to the body worn camera program. Ms. Coleman thanked Captain Wilde for inviting her to his office to discuss her experience with the Police Department. Fire Department – Fire Chief Matt Schofield presented the department’s budget and pink sheets. Parks and Recreation Department – Parks and Recreation Commissioner Kris Leuckel presented the department’s budget. Director Todd Spalding and Andrew Brunner, Senior Management Analyst were available for questions. Miscellaneous Funds: Special Revenue Funds – Shiela Pearre, Director of Finance and I.T. presented the special revenue funds: Veterans Plaza, Police Training Fund, Lodging Tax, City Hall Trust Fund, USS Jefferson City Trust Fund, and Woodland Cemetery Trust Fund. Capital Projects Funds – Ms. Pearre presented Sales Tax D, E, F, G, H and the Public Safety Tax funds. Workers Comp Fund – Ms. Pearre presented the fund budget. Self-funded Health Insurance – Ms. Pearre presented this item. 2 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 22, 2022 Councilmember Spicer left the meeting at 7:07 P.M. TIF Redevelopment Fund – Ms. Pearre presented the fund budget. PUBLIC COMMENTS There were no other public comments at this time. COMMITTEE DISCUSSION OF BUDGET After questions and answers between City Council and City Staff, Chairman Hensley announced the next Budget Committee meeting, scheduled for August 25th at 5:30 P.M. At the next meeting, City Councilmembers will bring forth any potential budget additions and offsets. If proposed additions do not have a proposed offset by the following meeting, it will fall off the parking lot/working spreadsheet. The items can be brought up in the future. The length of the meetings is set for 90 minutes. ADJOURNMENT The meeting adjourned at 7:20 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 25, 2022 CALL TO ORDER The Budget Committee Meeting of August 25, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Spencer, Spicer, Ward Absent: Schreiber, Wiseman A quorum was present. COMMITTEE DISCUSSION OF BUDGET Councilmember Wiseman arrived at 5:32 p.m. Shiela Pearre, Finance and I.T. Director noted a dollar amount typo in the Parks and Recreation Golf budget. Due to a typo, the following motion was made to correct the error. Councilmember Hensley motioned and Councilmember Ward seconded the motion to reduce $75,000 in training and education under the Training and Education line item of the Parks and Recreation Golf budget to $7,500 total. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Spencer, Spicer, Ward, Wiseman Nay: None Absent: Schreiber Parking lot additions and offsets (see attachment). Councilmember Spicer left the meeting at 6:40 p.m. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Chairman Hensley announced the next Budget Committee meeting, scheduled for August 29th at 5:30 P.M. ADJOURNMENT The meeting adjourned at 6:47 P.M. FY23 Proposed Revenue Budget $ 36,583,891.11 Revenue minus Expenses FY23 Proposed Expense Budget $ 36,830,256.98 $ (246,365.87) Revenue Changes Proposed Comments 1 Increase Parks admin fee $ 270,960.00 10-100-440010 2 3 4 5 Total Revenue Changes $ 270,960.00 Expense Changes Proposed Comments 1 Planner position $ 65,399.07 10-521 personnel services 2 Compost services $ 201,600.00 10-532-524030 3 Sr Mgmt Analyst/Grants Manager $ 73,096.80 10-300 personnel services 4 Police vehicle $ 47,410.00 10-300-572010 5 Police vehicle $ 47,410.00 10-300-572010 6 Police vehicle $ 47,410.00 10-300-572010 7 Add JC Rep position $ 35,000.00 10-185-527020 8 9 10 11 12 13 Total Expense Changes $ 517,325.87 Adjustments $ (246,365.87) FY23 General Fund Parking Lot FY23 Proposed Revenue Budget $ 12,653,967.62 Revenue minus Expenses FY23 Proposed Expense Budget $ 12,924,927.62 $ (270,960.00) Revenue Changes Proposed Comments 1 Transfer from (to) fund balance $ (67,500.00)21-210-495995 2 3 4 5 Total Revenue Changes $ (67,500.00) Expense Changes Proposed Comments 1 Training & educ correction - golf $ (67,500.00)21-230-520070 2 Parks admin fee $ 270,960.00 21-210-526020 3 4 5 6 7 8 9 10 Total Expense Changes $ 203,460.00 Adjustments $ (270,960.00) FY23 Parks Parking Lot FY23 Proposed Revenue Budget $ 1,294,885.00 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,140,885.00 $ (846,000.00) Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 Additional street sweeper $ 250,000.00 45-990-585001 2 Body cameras $ 500,000.00 45-990-575009 3 Demolitions $ 80,000.00 45-990 4 Replacement street lights $ 12,000.00 45-990-585001 5 Electric concrete core drill $ 4,000.00 45-990-585001 6 7 8 9 10 Total Expense Changes $ 846,000.00 Adjustments $ (846,000.00) FY23 Sales Tax G (45) Prk Lot FY23 Proposed Revenue Budget $ 2,502,965.96 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,603,271.96 $ (100,306.00) Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 Police sergeant $ 100,306.00 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 100,306.00 Adjustments $ (100,306.00) FY23 Pub Safety Tax (55) Prk Lo MINUTES OF THE BUDGET COMMITTEE MEETING AUGUST 29, 2022 CALL TO ORDER The Budget Committee Meeting of August 29, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened: Present: Deeken, Fitzwater*, Hensley, Kemna, Lester, Schreiber, Spencer, Ward and Wiseman* Absent: Spicer *Joined via WebEx. A quorum was present. COMMITTEE DISCUSSION OF BUDGET Councilmember Wiseman arrived in person at 5:40 p.m. Chairman Hensley opened the floor for discussion. He intends to introduce new budget adjustment suggestions at the next meeting. They have been distributed to Councilmembers to review before the next budget meeting. Councilmember Fitzwater asked Shiela Pearre, Director of Finance and I.T., to go thru the sales tax projections for 2023. Ms. Pearre presented the projections for JC Parks, the General Fund, Capital Improvement Sales Tax and Public Safety Sales Tax. She also explained that the projections are estimated as follows: Parks does their own projections; Capital Improvements is estimated at $5.6M for each of the 5 years of iteration; Public Safety is estimated at $2.8M annually; the General Fund is based on trend analysis. Parks Commissioner Christ Luekel did the same for the Parks Sales Tax. Councilmember Lester asked Chairman Hensley to remind councilmembers of the “parking lot” process. Chairman Hensley described the process set up in year’s past. Expenditure proposals that are introduced in a meeting will be added to the “parking lot” spreadsheet. By the end of the following meeting, a budgetary offset must be introduced or the item will drop off the “parking lot”. Items dropped off, may be added at future meetings. Councilmember Spencer asked for an update on the Evergreen salary study. City Administrator Steve Crowell and Human Resources Director Gail Strope is hopefully expecting Evergreen to provide updated information at the next City Council meeting. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Chairman Hensley announced the next Budget Committee meeting, scheduled for September 1 at 5:30 P.M. ADJOURNMENT The meeting adjourned at 5:51 P.M. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item C SUBJECT: Acceptance of Missouri Department of Transportation, Traffic & Highway Safety Division Hazardous Moving Violations Enforcement Grant DATE CONSIDERED: September 6, 2022 Approval of this Consent Agenda item wo a approve acceptance of the Missouri Department of Transportation , Traffic & Highway Safety Hazardous Moving Violations (HMV) Grant for the period of October 1, 2022 through September 30, 2023. This will be the eighteenth year the Police Department has utilized an HMV Enforcement Grant. This will be a continuation of our efforts to promote traffic safety in the area of HMV enforcement. This grant provides funds , payable at an overtime rate, for commissioned persor:mel to participate in enforcement efforts associated with HMV enforcement. In addition to providing funds for HMV Enforcement, the grant monies provide funds to be used towards law enforcement training . This grant will provide $20 ,887 .36 HMV overtime expenses and $5 ,400 toward law enforcement training . Grant funds total $26,287.36 with no match. Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: Missouri Department of Transportation Highway Safety and Traffic Division The amount of the grant: $26,287.36 The purpose of the grant: This grant provides funds, payable at an overtime rate, for commissioned personnel up to $20,887.36 to participate in enforcement efforts associated with Hazardous Moving Violations Enforcement. In addition to providing funding for commissioned personnel, the grant also provides training funds up to $5,400 for officers to attend LETSAC and Governor Highway Safety Association Traffic Safety Conference. The grant period is October 1, 2022 through September 30, 2023. Any matching requirements or future obligations tied to acceptance of the grant: None. CFDA#: 20.600 Grant Award # (if any): 23-PT-02-062 City Department Responsible: Police Department Employee assigned as Grant Administrator: Sgt. Ruediger, Traffic Supervisor Revenue account # to be amended: $20,887.36 10-300-430011 Federal Grants Overtime $5,400 10-300-430010 Federal Grants Expense account # to be amended: $20,887.36 10-300-501090 Overtime $5,400 10-300-520070 Training & Education Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Revised 8/2/16 by Ordinance 15545 CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item D SUBJECT: Declares Certain City-Owned Personal Property Surp lus and Authorizes the Disposition by Sale through Auction DATE CONSIDERED : September 6, 2022 , ( /j . 1 J) DEPARTMENT DIRECTOR(S): Y1 ,dc<.. < f~.cu\A_g__< CITY ADMINISTRATOR: k IL-d'd Approval of this consent agenda item is to deci ZPUblic Wo rk's trucks and three Police vehicles as surplus . The trucks will be sold via online auction by Purplewave. Mileage Condition Est Vehicle Type Tag# VIN Value 2000 Dodge Ram Truck, Regular Fair-Runs , Cab , 4X4 , Long 36,548 Added Battery Bed with Snow D isconnect, Plow 14550 3B7KF26Z51M247943 Some Rust $4 ,500 1984 Chevrolet C-Fair-Runs , 70 Dump Truck, 12,415 Works with 2 Single-Axle 4636 1GBJ7D1 B9EV141882 Speed On lv $5 ,000 2011 Chevrolet Police Tahoe , 2- wheel drive , PD- 661 19925 1 GNLC2E06BR324133 122,839 Fa ir $6,000 2011 Chevrolet Police Tahoe, 2- wheel drive , EB2-Fair-Hail A2F 19228 1 GNLC2EOXBR324197 136,455 Damage $5 ,000 2014 Ford Police Interceptor, PO- 667 19351 1 FM5K8ARXEGA33450 112 ,544 Fair $6 ,500 CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item E SUBJECT: Authorizing Change Order #3 with Aplex, Inc . to Replace Sanitary Sewer on Mulberry Street DATE CONSIDERED: September 6 , 2022 DEPARTMENT DIRECTOR(S): __ __,.-'--"l.J~'--7'--~--"-''----:n.r--:::-=----- CITY ADMINISTRATOR:_A_~~~~'4~~~~------- Staff requests approval of this contract change oraer, which will allow Aplex Inc. to replace sanitary sewer in the 500 block of Mulberry Street between W . Elm Street and Schroeder Way. The sewer main is not reliable and must be replaced by open cut methods. The change order includes the construction of a sanitary sewer main, and the replacement of the sidewalk and curb and guttering and street repair . This change order is being proposed to be added to the contract held by Aplex, Inc. for the E. Capitol Avenue Sewer Replacement project which has a current value of $298,287.50. The cost of this change order will be $64,445.00 which results in a 21 .0 % change from the current contract value. Funding for this change order will be from the Wastewater Enterprise Fund. Cha nge Order No. Three (3) DEPARTMENT OF PUBLI C WORKS ENGI NEERING DIVIS ION 320 EAST McC ARTY STREET JEFFERSON CITY , MISSOURI 65 101 ACCOU NT No. 64-650-5798 Cf 0 Projec t No. 311 80 Ord. No. 1618 6 Job & Location: E. CAP ITOL SEWER REPLACEMENT Contracto r: Aplex, Inc Page 1 of 2 Date: 8/18/2022 Il ls he reby mutually agreed th at when th is change orde r has been signe d by the contrac ti ng parties, the following described changes in the wo rk required by the contract shall be executed by the contractor without changing the terms of the contract except as herein stipulated and agreed . DESCR IPTIO N OF CHANG ES : (See Attached Sheet for De tailed Description I Explanation) Note: Item numbers prefixed with "EW" (Extra Work) are new line items to the co ntract. Quantity In Revised Amount of Quantity In Change Contract Overrun or Item No. Description Unit Contract Order Quantity Un it Price Underrun EW3.01 8-lnch SDR35 LF 0 241 241 $85.00 $20,485.00 EW 3.02 Drop Connection ex. MH LS 0 $3,500 .00 $3,500.00 EW3.03 Replace M H Sta 2+45 LS 0 $5,200.00 $5,200.00 EW 3.04 4-lnch se rvice line (plumber) LF 0 64 64 $70.00 $4 ,480.00 EW 3.05 4-lnc h cleanouts (plumber) EA 0 3 3 $500.00 $1,500.00 EW 3.06 Paveme nt Repair (9.5-ln .) SY 0 244 244 $100.00 $24,400.00 EW 3.07 Sidewalk Rep lacement SY 0 7 7 $100.00 $700 .00 EW3.08 Curb and Gutter Replacement LF 0 24 24 $70.00 $1,680.00 EW3.09 Traffic ControiiSignage LS 0 1 $2,500.00 $2,500.00 CONTRACTORS PROP OSAL FOR T HE ABOVE DES CR IBED CHANGES: 1/We hereby agree to the modifications of the con trac t as describ ed above and agree to furnish all materials and labor and perform all work in co nnection therewith in accordan ce with the requirements for similar work in existing contract except as otherwise stipulated herein, for th e following considerations : Contrac t Amoun t - Add $64,445.00 (S ixty Four T housa nd Four Hundred For ty Five Dollars and No Cen ts) to the Con tract Amoun t Cont rac t Time -Add 30 ca lendar days to the Con tract STATEMEN T OF CONT RA CT AMOUNT: OR IGINAL CONTRAC T PREV IOUS APPROVED CHANG E ORDERS TOTAL THIS CHANGE ORDER TOTAL OF ALL CHANGE ORDERS CONTRACT AMOUNT TO DATE ·Aplex , Inc Recommended by: Verifica ti on of Encu mbrance : Finance Director Accepted by : Owne r-Clly Administrator I Mayor Amount $14 9,870.00 $148,417.50 $64,445.00 $212,862.50 $362,732.50 %Change 99.0 % 21.0% 142.0% Time 90 37 30 67 157 '6 ·-\ <?) .. d :l Dat e 1~1106 zz Dal e g j3 t /zoZZ, D~te Da te Page 2 of 2 Ap pro ved as to Form: Office Use On ly Percentage Change Cumulative based on Council Amount of Change C hange Order Approved Contract Orders si nc e last Govern ing Required Council Approved Contract Amount Amount Cou ncil A~~rova l Criteria Approval Amount Change Order #1 $14 6,180.00 97.54% $146,180.00 >10% Council $296,050.00 Change Order #2 $2,237.50 0.76% $2,237 .50 < $25,000 Admin. $296,050.00 Chang e Order #3 $64,445.00 22.52% $66,682.50 > 10% Council $362,732 .50 BILL SUMMARYBILL NO; 2022-058SPONSOR: Councilmember FitzwaterSUBJECT: Authorizing an Agreement with the Missouri Highways and TransportationCommission Pertaining to the Roles and Responsibilities for SigningInstalled and Maintained by the City as Part of the JC Loop WayfindingProiectDATE INTRODUCED: September 6. 2022DEPARTMENT DIRECTOR(S):CITY ADMINISTRATOR:Staff Recommendation: Approve.Summary: Approval of this item v^/ill authorize the Mayor to sign an agreement withMissouri Highways and Transportation Commission which will allow the City to installbicycle route wa^lnding signs on right-of-way that is owned by MoDOT.Origin of Request: City StaffDepartment Responsible: Department of Public WorksPERSON RESPONSIBLE: MATT MORASCH P.E./DavId Bange, P.E.Background Information: The JC Bike Loop is thought to have been popularized inthe early 1990's by the Jefferson City Cycling Club. By 2003 the City was aware of thisroute through discussions with the MoDOT Bicycle and Pedestrian Coordinator. Thisloop appeared in City planning documents in 2007 with the update of the GreenwayMaster Plan and was approved by the City Council with the adoption of the 2016CAMPO Capitol Area Pedestrian and Bicycle Plan.The implementation of this route began in 2013 in conjunction with the completion of thePat Jones bicycle and pedestrian bridge over the Missouri River. At that time, sharrowsand directional signage was added to W. Main Street from Bolivar Street to the Capitol.That project was followed in June of 2016 with the Wayfinding Signage project whichincluded bicycle wayfinding signage along W. Main Street and other downtown areas. In2017 work began on the reconstruction of Capitol Avenue which included constructionand striping of bike lanes from Jefferson Street to Chestnut Street. Attention returned toW. Main Street in 2018 with the installation of sharrows and wayfinding signage fromClay Street to Highway 179. 2020 saw further development of the JC Loop withwa^Tinding signs and pavement markings on Southwest Boulevard and Ellis Boulevard from Route C to Green Berry Road. That same year , work began on the E. High Street project which included pavement marking and signage for the JC Loop at the intersection of E. High Street and Ash Street. A project has just been completed which added sharrow pavement markings to the Clark Avenue, Moreau Drive, and Green Berry Road corridor as well as North Ten Mile Drive from Truman Boulevard to Scott Station Road. When approved, this agreement will allow the City’s contractor to install wayfinding signs on MoDOT right-of-way as part of the completion of the signing of the seventeen mile long JC Loop. The agreement sets forth the conditions within which MoDOT will allow the installation of these signs. These conditions include placement, installation, future maintenance and upkeep, as well and provisions allowing MoDOT to maintain control over the signs were conditions to change requiring their relocation or removal. Fiscal Information: There is no immediate fiscal impact associated with this agreement. The expectations of maintenance are the same as if the sign s were being placed on City owned right-of-way. BILL NO. 2022-058SPONSORED BY Councilmember FitzwaterORDINANCE NO.AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THEMAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURIHIGHWAYS AND TRANSPORTATION COMMISSION PERTAINING TO THE ROLESAND RESPONSIBILITIES FOR SIGNING INSTALLED AND MAINTAINED BY THEAPPLICANT AS PART OF THE JC LOOP WAYFINDING PROJECT.BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, ASFOLLOWS:Section T The Mayor and City Clerk are hereby authorized to execute a Roles andResponsibilities for Signing Installed and Maintained by Applicant agreement.Section 2. The agreement shall be substantially the same in form and content asthat agreement attached hereto as Exhibit A.Section 3. This Ordinance shall be in full force and effect from and after the dateof its passage and approval.Passed:Approved:.Presiding OfficerMayor Carrie TerginATTEST:APPROVED AS TO FORM:City ClerkCity Mttpfney Page 1 of 9 Approved: 10/21 (GH) Revised: Modified: ROLES AND RESPONSIBLITIES FOR SIGNING INSTALLED AND MAINTAINED BY APPLICANT The ROLES AND RESPONSIBILITIES document is considered a supplement to the permit issued by Commission’s District Engineer and will be kept by Commission as a record of approval for the sign(s) installation and Applicant’s understanding and acceptance of the terms for the installation. The City of Jefferson making this request is hereafter referred to as “Applicant”. The applicant requests approval from the Commission to install and maintain certain signs further described below in Cole County, Missouri on Route(s) C, S. Country Club Dr, and MO 179 in the general vicinity of Route C from Rt CC to US 54, S. Country Club Dr from 50 SOR (MO Blvd) to US 50 EB Ramps, and the intersection of MO 179 and Truman Blvd / Industrial Dr. (1) LOCATION AND DISPLAY: Commission hereby authorizes Applicant to install and maintain the following sign(s): Community Awareness Sign(s) ❑ Storm Ready Community Sign(s) ❑ Disaster Resistant Community Sign(s) ❑ Missouri Community Betterment Sign(s) ❑ Tree City USA Sign(s) ❑ National Neighborhood Watch Sign(s) ❑ M.A.D.D. Program Sign(s) ❑ D.A.R.E. Program Sign(s) ❑ Purple Heart City/County Sign(s) ❑ POW-MIA City/County Sign(s) ❑ Agri-Ready County Sign(s) ❑ Firewise USA Program Sign(s) Local Reference Signs (select appropriate category, MoDOT approved sign legend will be displayed on Exhibit A): ❑ City/County administrative buildings ❑ City/County emergency services ❑ City/County parks and rec ❑ City/County library / museum ❑ City/County recycling / compost sites ❑ Post office  Other sign(s) approved by the Commission's State Highway Safety and Traffic Engineer ____Bicycle Route Wayfinding Signs________________________ (A) The sign(s) design will follow the guidelines and regulations of the Federal Manual on Uniform Traffic Control Devices (MUTCD) and Commission's Signing Manual for size, color and retroreflectivity. The sign(s) shall read as displayed in Exhibit A. MoDOT District: Central District MoDOT Document Administrator: Jason G. Rivera Page 2 of 9 (B) The sign(s) will be generally located as illustrated in Exhibit B. Commission will approve final location prior to installation. (2) INSTALLATION: The signs installed per this document shall not be installed on interstate routes and shall not be installed on freeway or expressway segments with a posted speed limit 50 mph or greater. The signs shall be installed on the signposts in accordance with the requirements illustrated in Exhibit C and D. The sign shall be installed on a signpost supplied by Applicant and shall not be attached to Commission’s signpost or traffic control devices. The signpost shall be installed in accordance with the requirements for design and installation as illustrated in Exhibit D. Applicant shall provide plans with the specific location details of the sign installation for approval by Commission prior to installation. All costs associated with this installation shall be borne by Applicant. (3) TRAFFIC CONTROL: All work zone signs and traffic control devices to be used during installation and maintenance shall be in accordance and comply with the latest revision of the Manual on Uniform Traffic Control Devices for Streets and Highways or as directed by the District Engineer or his authorized representative (4) COSTS: If this request is approved, all costs associated with the construction, installation, maintenance, or relocation of the sign(s), including, but not limited to work zone signing and traffic control during construction will be borne entirely by Applicant, with no cost incurred by Commission. In the event Commission incurs any costs in association with the performance of this Document, Applicant shall reimburse Commission for those costs. (5) MAINTENANCE: Applicant shall maintain signs following the guidelines of the Federal Manual on Uniform Traffic Control Devices (MUTCD) and Commission's Engineering Policy Guide (EPG) for reflectivity, alignment, and placement. Commission may request maintenance of the signs by Applicant, at Applicant’s expense, and Applicant shall promptly comply with Commission's request for maintenance of the signs. Failure by Applicant to complete requested maintenance within 14 calendar days from Commission’s request shall be grounds for removal of all signs installed by Applicant. Commission may request Applicant to modify the sign(s) when necessary to comply with changed standards that might be promulgated or adopted at Applicant’s cost and Commission may request Applicant to relocate the signs to accommodate the need to install signs Commission, in its sole discretion, deems more appropriate at Applicant’s cost. Should Commission make either request, Applicant shall comply with Commission's request within 14 calendar days. (6) PERMIT FOR INSTALLATION AND MAINTENANCE: Applicant shall secure a permit from Commission's District Engineer for the installation and maintenance of the proposed sign(s) prior to performing any work on Commission Right of Way. Applicant shall comply with any additional requirements placed on the issuance of the permit by the District Engineer. (7) REMOVAL: Commission may remove the sign(s) without reimbursement for prior costs (installation or maintenance) or its value, if Applicant fails to comply with the provisions stated herein regarding maintenance responsibilities and/or if Commission, in its sole discretion, determines that the removal of the sign(s) is in the best interests of the state highway system. For example, the Commission may determine that a sign is no longer justified under the circumstances present or that a sign must be removed or eliminated as part of a highway or transportation project. (8) INDEMNIFICATION: (A) To the extent allowed or imposed by law, Applicant shall defend, indemnify and hold harmless Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person Page 3 of 9 for any matter relating to or arising out of Applicant's wrongful or negligent performance of its obligations under this Document. (B) Applicant is required or will require any contractor procured by Applicant to work under this Document: (1) To obtain a no cost permit from Commission’s district engineer prior to working on Commission’s right-of-way, which shall be signed by an authorized contractor representative (a permit from Commission’s district engineer will not be required for work outside of Commission’s right-of-way); and (2) To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name Commission, and the Missouri Department of Transportation and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Document constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (9) NO INTEREST: By placing and maintaining signs on Commission's right of way, Applicant gains no property interest in Commission's right of way. Commission shall not be obligated to keep the sign(s) in place if Commission, in its sole discretion, determines removal or modification of the sign(s) is in the best interests of the state highway system or Commission. (10) ATTACHMENTS: The following Exhibits and other documents are attached to and made a part of this Document: (A) Exhibit A: Sign Display Detail (B) Exhibit B: Sign Location Layout (C) Exhibit C: Sign Installation Requirements (D) Exhibit D: Signpost Installation Requirements City of Jefferson By: ___________________________ Title: __________________________ Date:______________ Copies: Applicant District Highway Safety and Traffic Division Page 4 of 9 EXHIBIT A Sign Display Detail Attach and Number Additional Sheets if Necessary Sign No: 1 Size: 15”x35” Quantity: 8 Sign No: 2 Size: 15”x35” Quantity: 4 Sign No: 3 Size: 15”x35” Quantity: 3 Sign No: 4 Size: Quantity: Sign No: 5 Size: Quantity: Sign No: 6 Size: Quantity: Page 5 of 9 EXHIBIT B Sign Location Layout Map MO 179 and Truman Blvd / Industrial Dr S. Country Club Dr Page 6 of 9 Rt C and Rock Ridge Rd / Rt CC Rt C and Veith Dr / Idlewood Rd Page 7 of 9 Rt C and Southwest Blvd / Southridge Dr Page 8 of 9 EXHIBIT C Sign Installation Requirements Page 9 of 9 EXHIBIT D Signpost Installation Requirements Post Type Options: • One – 3 lb/ft U-Channel Post • One – 4”x4” Treated Wood Post • One – 2”x2” Perforated Square Steel Tube (PSST) Post BILL SUMMARY BILL NO : 2022-059 SPONSOR: Councilmember Hensley SUBJECT: Authorizing a Banking Services Contract with Centra l Ban k DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR(S): Ch vzi.u Pt.~ CITY ADMINISTRATOR: ,Jt::;;;;;;: ~ Staff Recommendation: Approve . Summary : Authorizes a contract for banking services with Central Bank. Origin of Request: Finance Department Department Responsible: Finance Department PERSON RESPONSIBLE: SHIELA PEARRE Background Information: For a number of years , the City has requested proposals from interested banking firms to establish contracts for banking services. RFP 4051 was published in the News Tribune and posted on the City website. Two firms responded with offers. The responses were reviewed based on the criteria and available point s as stated in the RFP specifications. Central Bank responded to all services in the RFP . Central Bank proposed a 2.65 % fixed interest rate based on balances up to $50 million. The proposal includes a 1% rebate on procurement cards and electronic accounts payable based on $1 million annual volume. Hawthorn Bank was non-responsive on Credit Card Merchant Services ; Purchasing Cards; Utility Billing and Lockbox Services ; and Electronic Pay Options . All of these things are essential banking services needed by the City of Jefferson. Staff recommendation is to award to the best offer as received from Central Bank . This proposal is for a five year period of October 1, 2022 through September 30, 2027 . Fiscal Information: The cost of banking services will be deducted from interest earned on the investment of daily balances . BILL NO. 2022-059 SPONSORED BY Councilmember Hensley ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTRAL BANK OF JEFFERSON CITY, MISSOURI, FOR BANKING SERVICES. WHEREAS, Central Bank has become the apparent lowest and best offer for banking services. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1. The offer of Central Bank of Jefferson City, Missouri is declared to be the lowest and best offer for banking services. Section .f.. The Mayor and the City Clerk are hereby authorized and directed to execute an agreement with Central Bank of Jefferson City, Missouri for banking services . Section ~· The agreement shall be substantially the same in form and content as the agreement attached hereto as Exhibit A. Section 1,. The Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed :. __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City~ FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RFP4051 -Banking Services Finance Department, Opened July 28, 2022 RECOMMENDATION: Staff recommends the award ofbid RFP4051 to Central Bank of Jefferson City, Missouri for banking services for the City of Jefferson . Bids were evaluated and recommended for award to the lowest and best bid, Central Bank. Central Bank proposed a 2.65% fixed interest rate on balanced up to $50 million. This award is for a five-year period, October 1, 2022 through September 30 , 2027. BIDS RECEIVED: Central Bank, Jefferson City, MO Hawthorn Bank, Jefferson City, MO* *Not fully evaluated due to not bidding on all needed services Interest Rate 2 .65% 1.68% This bid was advertised in the News Tribune on 06/29/2022 and posted on Bonfire. Bid notifications were sent to 53 vendors of which nine were recommended vendors. ATTACHMENTS -SUPPORTING DOCUMENTATION Signature :~ 11 ~~ PUfChi11i Agent M 16/22 Memo To: Mayor, City Council, and City Administrator From: Shiela Pearre, Director of Finance and ITS ~ Re: RFP4051-Banking Services For a number of years, the City has requested proposals from interested banking firms to establish contracts for banking services. RFP 4051 was published in the News Tribune and posted on the City website. The responses were reviewed based on the criteria and available points as stated in the RFP specifications. The composite of scores is attached. Central Bank responded to all services in the RFP. Central Bank proposed a 2.65% fixed interest rate based on balances up to $50 million. The proposal includes a 1% rebate on procurement cards and electronic accounts payable based on $1 million annual volume. Hawthorn Bank was non-responsive on Credit Card Merchant Services; Purchasing Cards; Utility Billing and Lockbox Services; and Electronic Pay Options. All of these things are essential banking services needed by the City of Jefferson. Staff recommendation is to award to the best offer as received from Central Bank. This proposal is for a five year period of October 1, 2022 through September 30, 2027. Federal funding clauses require that each responding firm be sent notification of a recommendation for award with a protest period. The notification was sent on August 16, 2022 with a protest deadline of 5:00 p.m. August 30, 2022. Ba nking Service Depos i tories Account Maintenance Checks Paid ACH Transfers ACH Fi les Processed ACH Returns Deposited Items Depos its Depo s it Item s Returned Wire Transfers -Incoming & Outgoing Combined W ire Transfers-Incoming & Outgoi ng Combined Co in Co unting - Parking/Transit numbe r of ro ll s E lectronic Listing of Paid Item s Paid Item L isting_ (Imaging) Deposit Item Li sting (Imaging) Po sitive Pay Safe Depos it Box (sma ll) Zero Ba lance Accounts Electronic Balance & Transaction Reporting Service E l ectronically P laced Stop Payments Overni ght Sweep Accounts Credit Card Receipt Merchant Services (9 locations, Mas terCard!V isa/Discover) Procuremen t Cards (approx. 105 cards) Pcard Rebate Bid Tabulation -RFP 4 051 -Ban king Se rvices Open e d 7/28/2022 Centra l Bank Total C harge Est Annu al p er Item C h a rges 105 $7 .000 $735.000 7,314 $0.090 $658.260 43,91 1 $0.050 $2,195.550 204 $0.000 $0 .000 68 $2.000 $136.000 53 ,288 $0.090 $4,795.920 9,311 $0.090 $837.990 22 $2.5 00 $55.000 61 $7.000 $427.000 17 ,848 $0.0 l 0 $178.480 12 $0.000 $0.000 7,314 $0.000 $0.000 9,311 $0.000 $0.000 7,226 $0.020 $14 4.520 $0.000 $0 .000 3 $7.000 $21.000 $0 .000 $0.000 22 $5 .000 $110.000 6 $0.000 $0.000 $500,000 See Note 1 See Notes $50,000/mo $0.000 $0.000 See Note 2 ($7, 125.000) Hawthorn Bank Charge per Est Annual Item Charges $10.000 $1,050.000 $0.200 $1,462.800 $0.200 $8,782.200 $3.000 $612.000 $3.000 $204.000 $0.150 $7,993.200 $0.200 $1,862 .200 $8.000 $176 .000 10 incoming No Bid 20 outgoing No Bid No Bid No Bid No Bid No Bid $10.000 $120.000 $39.000 $468 .000 $10.000 $360.000 No Bid $35.000 $770.000 No Charge No Charge No Bid No Bid No Bid No Bid No Bid No Bid Electron ic Acct Payab le See Note 3 ($17,500.000) No Bid No Bid Rebate Uti lity Billing and Lockbox $0.000 $0.000 No Bid No Bid Printing and Processing 245,689/yr $0.095 $23,340.455 No Bid No Bid p ostcards NCOA 245,689/yr $0.0 10 $2,456.890 No Bid No Bid $975 /mo nth witho ut da il y Lockbox Services 42,246/yr $0.470 $19,855 .620 electro nic til e $24,600.000 $1 ,075 /mont h with dail y electronic file $3.00/month if paper statement; Health Savings Accounts 80 $0 .000 $0.000 charged to (HSA) account owner; $0 if electro nic statemen t lnvestmetn MGMT Fees (38 mil base) Other Investment Charges $0.000 $0.000 NA [Specify) Programming Fees $100.000 $0.000 $0.000 Tota l Service Charges $131.425 $3 1,322.685 $118 .75 0 $48,460.400 Some Rates will vary base d on volume Cost Po in ts 40 25 .85425213 Fi xed interest rate for 5 yea rs 2 .6 5% 1.68% Fixe d interest rate based on $50 million for 5 years (rate up to 5 mil) 1.68% Interest rate will be based on the 91 -d ay Treasury Bill Fi xe d interes t rate ba sed on 75% of th e 91-Auction rate $50 million for 5 years (rate day Trea sury (2.37% on exceeding 5 mil) Bill 7/28/22) Manamgement fee based on a $50 mil base Central Bank Notes 1) Merchant Services Pricing Discount Rate Authorization Fee Voice Authorization Fee Transaction Fee Batch Processing Fee On File Monthly Fee Chargeback Fee Retrieval Fee DataGuardian Fee 2) Rebate Structure -on average last year City earned $6,300 Annual Net Card Volume $0 to $499,999 $500,000 to $999,999 $1,000,000 to $2,499,999 $250,00 to $499,999 $5,000,000 or more 3) Rebate Structure for Electronic Accounts Payable, on Annual Net Card Volume $0 to $499,999 $500,000 to $999,999 $1,000,000 to $2,499,999 $250,00 to $499,999 $5,000,000 or more 20 bps on assets under investment NA .T fYfF E RS 0 N ..... RFP4051-06/22 -Banking Services Scoring Summary Active Submissions I Total I Proposal Costs Scope of Services ' ' Proposed i i ' i Supplier i /100 pts ----r· /40 pts /30 pts ' I Central T rust Bank 100 40 ($31 ,322 .69) 30 Eliminated Submissions Hawthorn Bank 0 (48460.4) Experience, Reliability, and Expertise of Personnel /30 pts 30 Generated on Aug 16, 2022 12:40 PM COT-Leigh Ann Corrigan Page 1 of 1 CITY OF JEFFERSON CONTRACT FOR BANKING SERVICES TIDS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Central Bank hereinafter referred to as "Bank". WITNESSETH: THAT WHEREAS, the City desires to engage the Bank to render certain banking services, hereinafter described in Exhibit A. WHEREAS, Bank has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Bank for the performance of services by the Bank. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Bank as follows: 1. Scope of Services. The City agrees to engage the services of the Bank to perform banking services as set forth herein and attached as Exhibit A, and as stated in the specification and bid proposal for banking services and in the Bank's proposal. The Bank's entire proposal shall be referred to for any terms not covered by this Contract. In the event of a conflict between this Agreement and any attached exhibits or the Bank's proposal, the provisions of this Agreement shall govern and prevail. 2. Payment. The City will pay the Bank for the services rendered according to the charges as set out in the Bank's proposal. The City agrees to pay the Bank in accordance with the rates set forth in the Bank's proposal which shall constitute full and complete compensation for the Bank's services hereunder. 3. Term. This contract shall be effective October 1, 2022 through September 30,2027. 4. Additional Services. The City may add to Bank services or delete therefrom activities of a similar nature to those set forth in herein and the Bank's proposal, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 3 hereof. The Bank shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the Finance Director and shall be accepted and countersigned by the Bank or its agreed representatives. The Bank will perform any additional work requested by the City which is not specifically covered in the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the City and the Bank at the time any such service may be required. 5. Personnel to be Provided. The Bank represents that the Bank has or will secure at its expense all personnel required to perform the services called for under this contract by the Bank. Such personnel shall not be employees of the City or have any contractual relationship with the City, except as employees of the Bank. All of the services required hereunder will be performed by the Bank or under the Bank's direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform 2 have any contractual relationship with the City, except as employees of the Bank. All of the services required hereunder will be perfonned by the Bank or under the Bank's direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perfonn such services. None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 6. Bank's Responsibility for Subcontractors. It is further agreed that Bank shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Bank is for the acts and omissions of persons it directly employs. Bank shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Bank by all the tenns herein set forth, insofar as applicable to the work of subcontractors and to give Bank the same power regarding termination of any subcontract as the City may exercise over Bank under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractors and the City or between any subcontractors. 7. Independent Bank. The Bank is an independent Bank and nothing contained herein shall constitute or designate the Bank or any of its agents or employees as agents or employees of the City. 8. Benefits not Available. The Bank nor its agents or employees shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Worker's Compensation Program of the City. 9. Nondiscrimination. The Bank agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of the Bank or applicant for employment, and shall include as similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Bank shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Bank shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Bank is a sole proprietorship, partnership, or limited partnership, Bank shall provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice to Proceed. 11. Notice to Proceed. The services of the Bank shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Bank shall fail to fulfill in a timely and proper manner its obligations under this contract, or if the Bank shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Bank of such 3 termination and specifying the effective date thereof, at least five ( 5) days before the effective day of such termination. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Bank under this contract shall, at the option of the City, become its property, and the Bank shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Notwithstanding the above, the Bank shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of the contract by the Bank. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Bank shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though the City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Bank without charge by the City, and the City shall cooperate with the Bank in every reasonable way in carrying out the scope of services. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Bank under this Contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Bank without prior written approval of the City. 19. Indemnity. To the fullest extent permitted by law, the Bank will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, 4 provided that any such claim, damage, loss or expense (I) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of Bank, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Bank shall provide, at its sole expense, and maintain during the term of this Agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Bank, the City, and the City's officials, officers, and employees from claims which may arise from operations under this Agreement, whether such operations are by the Bank, its officers, directors, employees and agents, or any subcontractors of Bank. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Bank operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured, and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this Section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Bank its costs of copying and delivering same. 22. Books and Records. The Bank and all subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred in connection with this Contract, and shall make such materials available at their respective offices at all reasonable times during the Contract and for a period of three (3) years following completion of the Contract. 23. Nonsolicitation. The Bank warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Bank, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Bank, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 24. Delays. That the Bank shall not be liable for delays resulting from causes beyond the reasonable control of the 5 Bank; that the Bank has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Bank be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Bank acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Federal Funds to be Used. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit B shall be fully considered in preparing responses and performing work under any resulting award. 28. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 65101 If to the Bank: Name: Central Bank Attn: Kari Less & Dave Meyer 23 8 Madison St Jefferson City, MO 65101 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOURI Canie Tergin, Mayor Date: __ _ ATIBST: A'ITBST: City Clerk Title: EXHIBIT B-FEDERAL CLAUSES No Government Obligation to Third Parties - (1) The City and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the US Government, the US Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City, the contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with FT A assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Program Fraud and False or Fraudulent Statements or Related Acts- (1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or FT A assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification, the US Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act (1986) on the contractor to the extent the US Government deems appropriate. (2) If the contractor makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification to the US Government under a contract connected with a project that is financed in whole or in part with FT A assistance under the authority of 49 USC 5307, the Government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)( 1) on the contractor, to the extent the US Government deems appropriate. (3) The contractor shall include the above two clauses in each subcontract financed in whole or in part with FT A assistance. The clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Federal Changes -The contractor shall comply with all applicable FT A regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City and FT A, as they may be amended or promulgated from time to time during the term of the contract. The contractor's failure to comply shall constitute a material breach of the contract. Disadvantaged Business Enterprise (DBE) - a. This contract is subject to the requirements ofTitle 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The City's overall goal for DBE participation is listed elsewhere. If a separate contract goal for DBE participation has been established for this procurement, it is listed elsewhere. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). c. Since no separate contract goal has been established, the contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance. d. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor's receipt of payment for that work from the City. In addition, the contractor may not hold retainage from its subcontractors or must return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed or must return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor's work by the City and contractor's receipt of the partial retainage payment related to the subcontractor's work. e. The contractor must promptly notify the City whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City. Incorporation of Federal Transit Administration (FT A) Terms -All US DOT -required contractual provisions, as stated in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FT A mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this contract. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any request that would cause the City to be in violation of FT A terms and conditions. Prompt Payment-The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from the City. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractors' work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and non-DBE subcontracts. Debarment and Suspension (Executive Orders 12549 and 12689)-A contract award will not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines, 2 CFR 180. SAM exclusions contain the names of parties debarred, suspended or otherwise excluded by agencies as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Access to Records-The City, the federal granting agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts and transcriptions. Energy Policy and Conservation Act -The contractor must comply with standards and policies relating to energy efficiency which are contained in the state energy conservation plan (Missouri Office of Administration's Comprehensive State Energy Plan) issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871). Compliance with Federal, Local and State Laws -The contractor shall be bound by, and comply with all applicable federal, state, and local laws and regulations, including but not limited to 2 CFR Part 200 Appendix ll (Contract Provisions for non-Federal Entity Contracts Under Federal Awards) and 24 CFR Parts 570. Reporting Requirements -The contractor shall comply with all notices of the awarding agency requirements and regulations pertaining to reporting. Retention Requirements for Records -The contractor shall retain financial records, supporting documents, statistical records and all other records pertinent to the financial assistance agreement for a period of three years starting from the date of submission of the fmal payment request. Authorized representatives of federal awarding agencies, the Federal Inspectors General, the Comptroller General of the United States, the City or any of their designees shall have access to any pertinent books, documents, and records of contractor in order to conduct audits or examinations. The contractor agrees to allow monitoring and auditing by the City and/or authorized representative. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the contractor shall retain records until all litigations, claims or audit findings involving the records have been resolved and final action taken. Procurement of Recovered Materials -The contractor must comply with section 6002 of the Solid Waste Disposal Acts as amended by the Resources Conservation and Recovery Act. The requirements of this section include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $1 0,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Termination I. Termination for Cause. The City may terminate this agreement, in whole or in part, at any time before the date of completion whenever it is determined that the contractor has failed to comply with their obligations under this agreement or if the contractor violates any of the covenants, agreements, or stipulations of this agreement. The City shall promptly notify the contractor in writing of such a determination and the reasons for the termination, together with the effective date. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports, or any other items prepared by the contractor shall, at the option of the City, become property of the City and the contractor shall be entitles to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the contractor shall not be relieved of the liability to the City for damages sustained by the contractor by virtue of any breach of contract by the contractor, and the City may withhold any payments to the contractor for the purpose of set-off until such time as the exact amount of damages due to the City from the contractor is known. 2. Termination for Convenience-Both Parties. Both the City and the contractor may terminate the agreement, in whole or in part, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. 3. Termination for Convenience-City. The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination. Training and Employment of Lower Income Residents of Project Area 1. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development and all applicable rules and orders of the City issued hereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. .:\1 I S S 0 t) R I Kari Less, Vice President Central Bank 238 Madison St, jefferson City, MO 65101 EXHIBIT A a . ® Central Bank Strong roots. Endless possib ilities. July 25, 2022 Office of the Purchasing Agent City of Jefferson Leigh Alu1 COt-ligan, Purchas ing Agent 320 E McCarty St. Jeffe rson City, MO 65 101 Re : Banking Services RFP4051 On behalf of Cent ral Bank, we ap preciate the oppo1tunity to submit o ur proposal for t he Banking Services contract tlu·ough the C ity of Jefferson. Cen tr al Bank, a leader in banking services, is pleased to offer to the City a competitively priced banking services proposal backed by an experienced staff wbo understand the complexity of thi s important contract. Recently ranked as the fourth "Best Bank in America," and th e best bank in the State of M issouri, Central Bank recogni zes the importance of del ivering exceptional service, wllile devel oping meaningful, lon g-las ting pa rt nerships with our clients. Our foundation is stro ngl y rooted in our commitment to innovation, our loyal and sound reputati on and our unde rstanding of complex s tate govemment banking requirem ents and expectations. This proposal highlights a proven deposit proce ss ing system and a seasoned account management approach by experie nced team members yo u know and can trust. We are proud of our valued partnership with the City of J efferson and look forward to continuin g to provide our superior serv ice and long-tenn atte ntion to detail. Our History We have a vas t understanding of th e City's banking serv ices. Account Management . ~--·--····· ·-··---~l .. , 1 . ; Forbes [fQ~I1 ! ·!' r~;~~~~~f~',~(.' j D F.. ..... 1 ~) r. r '-~ L \. '·' : L------·-·-------.. ··-~·J AS PART OF CENTRAL BANCOMPANY • We have provided loca l, efficient, reli ab l e and safe processing to th e City fo r over 59 years. • Our Government Division ha s been working with the City accounts for years. They understand the complexities of this contract and their dedication to the City can be evidenced by their daily pattnership w ith City staff. • We are confident thi s hi s tory rema ins unmatched along with our commitment to service - not jus t in wo rd s but in actions. Our Innovative Solutions We come to the table with new ideas. Account Safeguards • We safeguard the City's accounts from unauthorized debits, through ACH Positive Pay and Check Positive Pay. With this new system, ACH debit blocks and filters in place today ensure an unauthorized debit never reaches the City's accounts. • We provide an added service to the City with our utility bill printing and mailing along with an integrated lockbox processing system. Our Extraordinary Service We ensure that exceptional customer service Is Instilled In our day-to-day operations. Flexible Approach • Our flexibility enables City employees to know they have a strong partner bank to support them, so they can focus on serving our City's citizens. Unparalleled CUstomer Experience • Central Bank's approach in managing large relationships is to put in place an experienced team of experts to contact. Our customers gain confidence in knowing their phone calls, emails or in-person meetings with our subject matter experts gives them prompt and friendly service. • Unlike other vendors, our implementation team is the same team that serves you throughout the contract period. This continuity is an asset to the City's success. The undersigned has the authority to bind Central Bank in this proposal and the subsequent contract. We certify this proposal and pricing will remain in effect until a contract has been finalized and awarded by the City. We appreciate the opportunity to respond and remain confident the attached proposal meets the stated requirements. Central Bank employees are poised to answer questions or provide additional information at your request. Sincerely, Senior Vice President Government Division Table of Contents QUAUFICATIONS AND EXPERIENCE ............................................................................................................. 1 Experience, Expertise, and Reliabilty ........................................................................................................ 1 Central Bank History .............................................................................................................................. 1 Qualifications and Expertise of l<ey Personnel ..................................................................................... 8 Exemplary Service-References ......................................................................................................... 11 General Account Information ................................................................................................................. 13 Depositors-Payroll ............................................................................................................................... 13 Zero Balance Account (ZBA) ............................................................................................................... 13 Depositors-Main Operating Account .................................................................................................. 14 Investment Account ........................................................................................................................... 14 Depositors-Federal or State Grants ................................................................................................... 16 Depositors-Legal Account .................................................................................................................. 16 Business Online Services ........................................................................................................................ 16 Businesslfnk ••••••••.••..••••.••••.••••....••...•••...••••.••••....•........•.•.••.••••••••••.••••..•.•••••.••••.••...•••.••.•.••••.•••••••••••••.• 18 Automated Clearing House (ACH) ...................................................................................................... 21 Wires •..••.•...•.•••••••••••••••..•.....•.......•...••••..•..........••.•••••...••...•............•...............•.......•.•.••.•.••••..•••.••.••••... 31 Check Search ...................................................................................................................................... 42 Positive Pay ....... ~ ................................................................................................................................ 43 eStatements ....................................................................................................................................... 44 Lockbox .............................................................................................................................................. 45 Statements and Advice Frequency ...... ~.· ............................................................................................. 46 Collateral ................................................................................................................................................. 48 Deposit Services ..................................................................................................................................... 49 Coin Counting-Parking ...................................................................................................................... 49 Coin Counting-Transit ....................................................................................................................... 49 Night Deposits .................................................................................................................................... 49 Investment Services ............................................................................................................................... 49 Credit Cards/Merchant Services ............................................................................................................. 49 Purchasing card System ......................................................................................................................... 50 Utility Billing and Loc~box Services ........................................................................................................ 56 Employee Health Savings Accounts {HSA) .............................................................................................. 58 Electronic Pay Option/Accounts Payable ............................................................................................... 61 Other Optional Services ......................................................................................................................... 62 AITACHMENT A-PROPOSAL FORM ........................................................................................................ 65 AITACfMENT B-AFFIDAVIT OF COMPLIANCE ........................................................................................ 69 ATTACHMENT C-DISADVANTAGED BUSINESS UTILIZATION AGREEMENT ........................................... 86 ATTACHMENT D-AUTHORITY TO EXECUTE ............................................................................................ 88 ATTACHMENT E-ANTI-COUUSION STATEMENT .................................................................................... 89 QUALIFICATIONS AND EXPERIENCE Experience, Expertise, and Reliability A. Central Bank History Central Bank was founded on January 9, 1902, and has been in business continually for over 120 years. Central Bank has been a cornerstone of our Missouri communities, as both a corporate and civic citizen. Decisions are made locally to meet each customer's specific needs and our financial strength, having over $2.3 billion in capital, provides assurance to our partners that we have significant backing with long-term strength. Vision Central Bank is committed to being the leading financial service provider in mid-Missouri by providing our customers with quality financial solutions and exceptional customer service. Core Values • Honesty-Doing what we say we're going to do. As Mark Twain said, "If you tell the truth, you don't have to remember anything." • Sincerity-Valuing each person, their ideas and differences. Communicating in an open and honest manner in an effort to meet each customer's individual long-term banking needs. • Enthusiasm-Striving for excellence in all we do while truly enjoying the opportunity to serve our customers. • Persistence-Making certain we work across business lines, utilize all available resources, and continue to develop new products and services to provide our customers with the finest banking experience. • Success-Helping our customers achieve their goals will assure the achievement of our goals. Mission Our mission is to enhance shareholder value by focusing on the customer. We will empower well-trained, knowledgeable employees to deliver the best financial solutions and exceed customer service expectations. We will employ a disciplined, forward-thinking strategy to ensure efficient and cost-effective operations. liPage Founding Fathers Central Ban1c's legacy began on January 9, 1902, with the formation of the Central Missomi Trust Company. Lon Stephens, a Cooper County banker who came to Jefferson City as Missouri's State Treasurer in 1893 , was elected Governor of th e state in l 896 and served in that position until January l 901. He was one of the leaders in the creation of the Central Missouri Trust Company and was chosen as its first president. The second president of the Trust was Lester Central Missouri Trust Company Parker, a businessman who moved from Chicago to Jefferson City during the 1890s to operate a factory inside the walls of the Missouri State Penitentiary. Parker served as president until Sam Baker Cook replaced him in 1905. Cook moved to Jefferson City in 1900, after being elected Missouri's Secretary of State. Upon leaving state office in 1905, he assumed the presidency of the Central Missouri Trust Company, beginning a legacy of service to CentraJ Bank and the community that continues today. Saving the State Capital Cook's greatest co ntribution to Jefferson City was leading the fight to ensure it remained the state capital. Controversy over Missouri's petmanent seat of government surfaced repeatedly throughout the nineteenth century and reemerged in the early Cook agreed to make available to the state up to $1 million, so state employees could be paid and Missouri could secure federal relief funds. tw entieth century, after the capitol building was struck by lightning and destroyed by fire on February 5, 1911. With Cook at the helm, Jefferson City leaders fought to secure the city's future by preserving it as the state capital. On August 1, 1911, Missourians voted to issue $3.5 million in bonds to build a new capitol in Jefferson City. Late that night, when victory appeared certain, a crowd of Jefferson City revelers aroused Cook fi:om hi s sleep and persuaded him to march at the head of an impromptu victmy parade. Surviving the Great Depression Howard Cook took over the bank in the heatt of the Great Depression, a period when the country's economic problems caused many banks to go out ofbusiness and tlu·eatened the core of Jefferson City's economy-state government. By mid-September 1933 , the Depression bad take n its toll on state income. With a rough ly $4 million shortfall in revenue, the state had only $15,000 in its general revenue fund, clearly not enough to meet the monthly state payroll of $300,000. In addition, 21 Page state officials were n otifi ed that Mi ssouri needed to com e up with $250 ,0 00 to m ake the s tate e li g ib le to rece ive federal re lief funds. Under Cook 's leadership, the state of Miss ouri s urvived a fi nancial c ri s is. On September 15, 1933, Cook agreed to make avai labl e to the state up to $1 million, so stat e employees co uld b e paid a nd Missouri c ould secure federa l rel ief fund s. The b a nk was prepa re d to pay its d e posi tors in full at a ll times, operating continuo us ly through t he Depressi o n with o u t corporate c han ges or reorgani zation. Jeffe rs on C it y b egan the D e pression w ith s ix banks, and Cen tra l M isso uri Trus t Co mp a ny wa s o ne of o nly two that s ur v ived . Business Boom • Sam B. Cook assumed th e presid ency in 1961 . Cent ra l Bank kept grow ing and b ecam e patt o f a larger and growing corp o rat ion. In I 970, Central Bancompany, Inc. was form ed, w ith Cook and hi s bro ther, Je fferson City attorney Howard Winston Cook, serving as regi s tere d agen ts. Central Bancompany is proud to share that a c h arter consolidation occurr ed in October 202 1, consolid a tion a ll individual cha rters in to one und er th e CenlTa l Bank n ame. Centra l Bank cu 1rently operates 13 markets tlu-oughout Mi ssouri, Illinoi s, Kansas, Colorado, So ut h Carolina, Flmida, and Oklaho ma with $20 billion in assets and total capital of $2.3 bill ion. This Century and Beyond As the twe nty-firs t century progresses, Centra l Bank officials have th e sam e vis ion for th e futu re th a t guided th e ir pred ecesso rs over a century ago. Central Bank Financ ial Center We continue to grow. Centra l Teclmology Services (CTS), o ur techn o logy subs idi ary, continues to expand and e nh a n ce our technology a nd backroom funct io ns for our affiliat e banks . Central Ba nk 's Financial Center is in J efferson C ity 's centra l busin ess di strict and eas i ly accessibl e to our cu s tome rs. Thi s bui lding ho u ses l ending, trus t and finan cial services. Central Bank Snapshot N umber of fu ll and part-time e mployees 2,850 N umbe r of fu11 -service fac il it ies 206 N umbe r of A TMs 193 Cun·ent asset s ize $20 billion ClliT ent capi tal (with no debt) $2.3 billion As the twenty -firs t century progres!:ies, Centra l Bank w ill continu e to offer mo re th a n banking ser vices-we will take a central ro le in o ur community . 3 I P age Central Bank is a full-service community bank offering products and services ranging from simple bank accounts to the detailed management of large customer portfolios. Information regarding all of the products and services offered by Central Bank can be found on our website at www.centralbank.net. We have highlighted and provided summaries for the three areas of the bank that primarily service this contract to give you a better understanding of our government expertise. Government Division Central Bank is very proud to have the only Government Division in the Central Missouri area to serve the banking and investment needs of government, public fund and not .. for .. profi.t sectors. Our innovative financial services, including cash flow management, online banking, investment management, lockbox services and financing options, provide maximum benefit for our customers. Commitment Central Bank,s commitment to the Government Division is evidenced by its unparalleled government expertise, customer service orientation, customized pricing, rates and product line. The Government Division embraces one of Central Bank's 14 legendary service stap.dards of-Know No Boundaries. Great pride is taken in finding and developing solutions and products to meet government and association needs. Experience Central Bank,s Government Officers are seasoned project management professionals who have over 75 years combined experience in meeting the needs of government and association customers. All of the officers have direct experience in customer service, government and banking, along with community involvement experience. Flexibllity Central Bank starts by listening to the customer's needs. If existing products or services do not meet government or association requirements, the Government Division works collaboratively with other bank departments and our own technology company, Central Technology Services, to find a solution. You will find that one of Central Bank's greatest assets is our flexibility. Because all decisions are made locally, Central Bank can accomplish tasks efficiently and effectively. One phone call to a Government Officer will set in motion the appropriate steps to resolve any issue or concern that arises. Investment Division Central Bank's Investment Division works on each client's portfolio with a customized approach. Our focus is on the client's needs and requirements. We do not offer a large commodity-type business and account assets are not co-mingled. Each client is reviewed by our Investment Management Team frequently with primary and secondary officers assigned to each client to provide daily services, such as discussion of economic trends, portfolio goals and various investment instrument options. ' ...................... _ ................. . 41Page Central Bank maintains a long-term view of its customer's portfolio objectives and serves the customer as a portfolio manager to help develop and implement an investment strategy and set investment parameters that govern the investment types, quality, diversification and term to realize the following objectives: e Maintain compliance with investment policies by monitoring asset allocation, investment grade of securities, time horizon and limitations • Promote long-term growth of assets • Preserve the purchasing power of assets • Produce income and liquidity for the customer's needs • Provide stable cash flows for budgetary purposes • Communicate purchase/sale transactions • Provide transactional information, such as purchase yield, pmchase price, and investment grade • Review and revise investment policies annually • Integrate with portfolio's spending policy Central Bank's Investment Division has many years of experience providing for customer investment needs. As an investment firm within a banking environment, we provide an extension of service to our banking customers and communities with customized portfolio management expertise. Our portfolio management experience includes the various investment objectives and strategies: • Short Duration • Total Return • Long Term Capital Appreciation • Long Duration • Receivership Liquidation • Asset-Liability Matching/Defeasance • Tax Efficient Total Return Our methodology is to customize the management of each portfolio to the client's risk and return objectives with a focus on long-term relationships and performance. Our investment managers are seasoned and experienced. We are not a marketing department with day traders or underwriters and we do not work with securities below investment grade. Available Services Central Bank offers a sophisticated portfolio accounting, safekeeping and front office system with the following benefits: • Monthly Management Reporting Package o Portfolio market values by sector o Analysis of weighted average life o Maturity by portfolio security type o Market value by weighted average life o Cash Flow Forecasting 5I Page • Execution Services (over $3.1 billion per month in execution through numerous relationships with primary, regional, and boutique securities-dealers provides our clients with excellent execution) • Complete Bond Accounting o Provide monthly accruals using constant effective yield method of accounting o Ability to account for complex security types o A system with the capability to account for generic or very complex securities, including Mortgage-Backed Securities • Cash Management (BusinessLink allows customers to wire monies, transfer funds between accounts, view account balances, place stop payments, etc.) • Monthly Graphic Reports o lllustrates the portfolio's performance o lllustrates policy compliance o Provides an easily readable format for persons unfamiliar with the investment process • Economic Outlook o Central Bank maintains a unique perspective of the economy because of its community banking ties o We provide a methodical approach in determining the economy's direction and its effect on asset returns o Central Bank's independent outlook maintains a macro-economic focus using various outside sources as inputs • Central Bank reviews various economic indicators prior to the purchase of investment ins1ruments, including relative value, historical spread analysis, assumed reversion to the mean, underlying stock prices, third party credit ratings, and various internal or external research o Used to develop short and long-term interest rate trends or projections o Used in cash flow management o Used in duration management o Used in Credit Analysis o Used in goal setting-expected returns • Investment policy creation and monitoring • Personalized and convenient services o Central Bank is available at any time to help with problems or work through new or creative ideas o Central Bank works in a team environment providing a high level of consistency when working with our customer base o Portfolio managers and banking representatives attend investment committee meetings Central Technology Services Like Central Bank, Central Technology Services has a rich history and vision. In 1967, Central Data Company opened with two employees and a $300,000 computer. Central Bank moved the Data Processing and Operations center, expanding to a 43,000-square-foot facility during the early 1990s. In 1998, Data Processing and Operations was consolidated into a separate affiliate, Central Technology Services. Central Technology Services opened a 6IPage second office in Springfield , Misso uri, to provide services to Central B ancompany banks in southwest Mi ss ouri in 2000. Over 40 years later, Centra l Techn o logy Services has expanded to a 93 ,000-square-foot s tate-o f-the-art facility e mpl oying 2 15 Misso urian s and op erating 24 hours per day to m eellhe need s of Central Bancompany 's customers . Cen tral Techn o logy Serv ices also employs associates in Branson, Spri ngfield , St. Louis , Columbia a nd Tul sa, Oklahoma. W ith extraordinary vis ion, the company's management has strategically continued to be at the foreti'ont of data processin g and infom1ation re ltieval. Today, th e company provides operations and data processin g services to Central Bancompany affil iates and their clients throughout the Midwest. Services includ e: • Custom application design, devel opment and supp o rt • Networking and data communi cat io ns Ce ntral Technology Services • A centralized s ervice technical support desk for a wide variety of desktop softwme and hardware • Process ing and support for o ver 250,000 accounts o Centralized bank ing operations No major hardware or application system failure has ever prevented the bank iiom timely completion of cus tomer bus iness processing. Thi s su ccess is due to a qualified and experienced staff of data processing professionals and their man y years of ex perience, ISDN dial-up/fail-over if a dedicated communication line fa il s, dual /red und ant Uninterruptible Power Systems (UPS), ami a dual-engine diesel generator. Our system configuration and b ack-up facil ities co mp lete the elements that conh·i bute to our unri va led system reliability. 71 P age B. Ken Theroff President and CEO, Central Banlc Professional Expertise Mr. Theroffhas over 20 years of experience with Central Bank. Beginning in 2002, he spent his first four years with the bank in Fulton as the Community Bank President. In 2006, he was named the Senior Vice President of Commercial Banking. Continuing his career with the Central Banlc fami ly, Mr. Theroffbecame the Executive Vice President and Chief Lending Officer at Jefferson Bank in 2009, which led to his position as President and CEO of Jefferson Bank from 2012 to 2022. In February 2022, Ken Theroffwas atmounced as the new President and CEO of Central Bank. Education and Training Mr. Theroff is a of Westminster College and an Honor Graduate of the ABA Graduate School of Lending. In his spare time, he is involved in numerous community activities and serves on several boards. S!Page Karl Less, AAP Vice President, Government Division (573) 556-6821 Professional Experience Karl has over 15 years of banking experience with extensive knowledge in government and public fund finance, retail services, consumer loans, customer service and project management. During her time in banking, she has working as a teller, teller supervisor, customer service representative, consumer loan officer, branch manager, business development officer, human resources officer and government and public fund finance officer. She develops and maintains financial relationships with governmental entities and interacts with state and local agencies, statewide associations and a variety of public institutions including non-profit organizations and foundations. She also responds to request for proposals to gain new business opportunities. Educational Experience Karl received a Bachelor of Science degree in Business Administration with an emphasis in Human Resources Management from Columbia College. In 2003, she was sel~cted as one of the University of Missouri's student ambassadors. In 2019, Karl earned the Accredited ACH Professional designation (AAP). Karl is active in civic and church organizations including extensive involvement with her church's youth group. She serves on the American Red Cross Heroes Committee as the logistics chair, in which she earned the 2017 MVP award and also the 2017 American Red Cross Central and Northern Chapter spirit award. She also is the treasurer of the Concord Baptist Association. In 2015, she was selected for Central Bank's Leadership 865, an innovative leadership program designed to identify and develop potential leaders for Central Bank and in February 2011 she received Central :Bank's employee of the month. Beth Light Government Aeeounts Officer, Government Division (573) 634-1145 Beth has over 7 years of experience with Central Bank, of which 3 years have been spent in the Government Division. She has extensive knowledge in customer service and product management. During her time with Central Bank, she has served as a teller, customer service representative Government Operations Specialist, and now a Government Accounts Officer. She received Employee of the Month for her work to serve the Government/Public Fund clients for Central Bank in December 2019. She develops and maintains financial relationships with governmental entities including public institutions and non-profit organizations. Beth is also active in civic organizations through her volunteerism. She has served as a volunteer on the Goldschmidt Cancer Society Foundation, she served as the Central Bank United Way Campaign Chair in 2020, in which 10 I Page her and her team raised the most funds to date for Central Bank. In 2021, she volunteered to serve on the United Way Funding Allocation Panel. Cindy Pearson Government Accounts Administrator, Government Division (573) 634-1695 Cindy has been with Central Bank for 24 years. She was part of the Central Bank Accounting department for 18 years and has spent the last 6 years in the Government Division. She handles the Govenunent Department's accounting functions along with funds management and payment processing. Cindy's extensive knowledge of accounting and Central Bank as a whole makes her an invaluable asset to the division and its customers. Cindy also serves as an active member ofher community through her involvement with her church where she volunteers with the children's deparbnent. She teaches 3rd and 4th grade Sunday School and volunteers with the Vacation Bible School program for the youth group. c. Exemplary Service -References 1. City Of Jefferson Shiela Pearre, 320 E McCarty Street Jefferson City, MO 65101 Central Bank has been providing services to the City of Jefferson since 1963. The services being provided include: • DeP<>sit Services • Collateral Services • Check Clearing Services • Positive Pay Services • Zero Balance Account Services • Wire Transfer Services • ACH Services • Business Online Services (BusinessLink) • Account Transfers • Custom Systems -Account Analysis Reporting, Other Online reporting • Utility Postcard Printing and Mailing • Lockbox Processing • Purchasing Cards • Integrated Accounts Payable • Merchant Services 2. Missouri State Treasurer's Office Jocelyn Oligschlaeger, 301 E. High StreetJeffenon City, MO 65105-0311 Central Bank has been providing services to the State Treasurer since 1989. The services being provided include: • Deposit Services • eDeposit Services 111 P a g ~ • Cash Management Sweep Services • Collateral Services • Check Clearing Services • Positive Pay Services • Payee Positive Pay Services • Zero Balance Account Services • Wire Transfer Services • ACH Services • PEP+ Control Total Services • Business Online Services (BusinessLink) • Account Transfers • Custom Systems -SACH, Account Analysis Reporting, Other Online reporting, Paid Item Image File Transfer 3. Missouri Consolidated Health Care Plan (MCHCP) Stacia Fischer, PO Box 104 355 Jefferson City, MO 573 .. 526-4062 Central Bank has been providing services to MCHCP since 1993. The services being provided include: • Deposit services • Electronic banking services -wire transfer, ACH, electronic funds transfers, business online services, positive pay services, account reconciliation, file transmission support and customized reports • Investment management • Security Safekeeping Services • Reporting-Bond Accounting o Merchant Services • Purchasing Cards • Health Savings Accounts 121 Page General Account Information Central Bank has successfully performed the requirements of the City of Jefferson's banking contract for many years. We are in a unique position to fully understand, and agree to, all the contractual requirements of this RFP. With Central Bank's extensive experience with the City of Jefferson we have successfully implemented the following: • A purchasing card program and accounts payable system that has on average returned a revenue share/rebate back to the City of approximately $16,000 over the last 21 years. • Have continued to provide monthly utility postcard printing and mailing, lockbox processing, and a customized payment file sent securely to the City to be imported into the City's Accounting System, Springbrook. • Continue to enhance the efficiencies for ACH processing and bill payment processing from Central Bank and it's affiliates. • Implemented new merchant service integrations for Courts and Parks and Rec to streamline payment processing and reconsolidations. A. Depositors-Payroll The City's payroll transactions are currently being processed by Central Bank's Automated Clearing House (ACH) system, transmitted via our online cash management product, BusinessLink. BusinessLink provides for a familiar, convenient and efficient payroll processing solution by the City's finance department. This powerful cash management tool is described in depth, including screenshots later in this section of the proposal. B. Zero Balance Account (ZBA) Central Bank will continue to offer the convenience and flexibility of a Zero Balance Account (ZBA) to the City. Central Bank's Zero Balance Account (ZBA) automatically transfers balances from subsidiary accounts into a master account at the end of each business day bringing the collecting account to a zero balance. The ZBA is a subsidiary system to Central Bank's Cash Management System (CMS) that gives customers flexibility to manage separate accounts and minimize idle cash in multiple checking accounts. The ZBA mechanistn works to eliminate the manual task of monitoring and transferring account balances and improves funds usage. There can be. as many ZBAs tied to the designated master account as needed and transactions can flow both ways (deposits and disbursements) :from ZBAs to the designated master account. ZBA Features • Sweeps balances into and out of designated accounts as checks are written and deposits are made • BusinessLink transfer capability on all ZBAs • Real-time reporting of all ZBA and master account balances at anytime • Separate accounting and segregation of funds, without the need to specifically fund disbursements • Quickly assess cash position at any time during the day 131 Page • Automated transfer of funds requiring no manual intervention • There can be as many ZBAs as needed and deposits and disbursements flow from the ZBAs to the master account • Subsidiary system to the Cash Management System • In 2023, Central Bank will have implemented an option to leave a specific balance in ZBA accounts and will be able to sweep balances over the specified amount C. Depositors-Main Operating Account The City's main operating account will continue to be used for the purpose of issuing checks, wiring funds for bond payments and wiring funds for investments to other banks. The account will be limited to the compensating balance, as needed, and the balance of the account will be swept to the investment account nightly. Same day credit will be provided to the City on funds deposited to this account. Central Bank will continue to offer ACH and Check PoSitive Pay and e--Statements for the City's account. D. Investment Account The investment account, currently maintained by the City at Central Bank, will continue to be invested nightly by Central Bank in overnight repurchase agreements. Central Bank's Cash Management (Sweep) System is an account that provides customers with: • Liquidity • A competitive rate of interest • Convenience • Complete reporting functionality All collected funds in a business checking account are "swept" into an overnight repurchase agreement (RP). At the end of each business day, all of the transactions (deposits, securities activities, checks, ACH activity, wire transfers, etc.) are posted to your accounts. Once deposit availability is assigned, all remaining collected funds are automatically invested in an RP. The screen shot below shows flow of funds. All investments are secured by acceptable securities as required by Missouri law. Collateral is specifically assigned to the customer and priced to market via the integration of Central Bank's bond accounting and pricing system. By pledging these RPs to your account, balances above FDIC insurance limits are secured. The repurchase agreement amounts are then simultaneously integrated with Central Bank's bond accounting and pricing system in which securities are automatically assigned by market value. Securities are listed on the daily repurchase agreement confirmation with the investment amount and interest rate paid overnight. 141 Page D.\1'05115 auoaT ICO. 'l1 01 CJJITiliL DAKIC PlGI "' Pll.JMTIO 05/10/U za.oa.s11 DITIORATCfl "LIDOE IIIPOP.T PROCIQ lii.TI OIS/10/11 tCoJ » CIT! or IJUFUt!Cit 1<:.1 J CI'I'Y or JErtBltBC6 PIIDLIC ~ AeCT IICIIIIIE\\ ID SHORT tWa! PLO RU«JIFF/artl. COUDff IIAU!H:J: c:or.r. .IIAI.&HCI CUIRZIIT AVEIUO£ COf.L lVI:ll.W& DDJ. cny or .nrra o.oo o.oo o,oo o.oo o,oo DDl czrr or J.r:rru o.oo o,oo o.oo O.DO o.oo D.O.l exn or oJtrrn .,,uo.:u o.oo 0.011 o.oo o.oo DDA CITY OF .t&FFQ 4:t,!U1 UIS,O$ se,us.oo o.oo lt41 1'U,fll o.oo Ill!. CUT 01 a.r:rrn. o.oo 85,713.0$ !I,'JU,SII sc,'ln.es st,'J.a:t.a. DD.t. 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LOlli •uncs OJ/Ol/1013 a,na,on'l' s,a?t,'IOS s,ue,CUM 518 31 1011 1 A4 IU o.no o.aoo ua ...... 110000Ul1l uao.t.LOoJ"r 1/B FIDIUL ROll! LO&JI IAHICII OS/13/IOU ta,u:a,aoo ts,ua,lSOO 13,aao,a1e IllS 1S1 1401 10G Ul J,QOO o.aoo 0. .llt OCIOOO.UUU.9 suo.uaoe 1/11 FIDEm ROD t.cwl IUIJII 09/01/IOU 4,C»O,Siot 4,CISO,S01 a,ut,aas D8 3,11111,030 U.t o.s2o o.ooa 1111. ...... OCIOOOSIIT41 uso.u.o.n 1/Jf rDUlL ROlli LOlli t&Jilal 1»/IS/10115 S,'IISJ,IIOO 3,411,500 3,053,010 88 1,Dt1,1Jf0 111 s.oao o.ooo ua lA+ TO'r.lL ll'll!llClP.U.S D 0 0 TOTlL I!ECIJRITtt:IJ 54,191,603 114,4U1 3D1 !50,318,152 48,&a0,003 ---------------------------cot.UUJLU, PISPOOlTIQI -------------------------- Central Bank uses InTrader® as its operating system for securities. InTradet® is a completely integrated trading, accounting, analytics and safekeeping system, developed by FIS. InTrader®'s Fixed Income system connects the General Ledger, Order Management System, Customer Reconciliation, and Confirmation Systems into one single platform allowing us to enjoy automated full straight-through-processing of our front-to-back office capabilities in a single interface. The highlights of this system include: • Designed for fixed income investment • Integrated processing for all asset types including repurchase agreements • Engineered for high volume • Single point of entry • Integrate accounting, data, analytics • Comprehensive Reporting • Prices/ Factors/ Rates Integration • Indicative data integration • Data downloads to external systems • Deal allocation (paperless trade entry) • Customer safekeeping • Custodial interfaces/reconciliation The system produces information and output that complies with AIMR requirements for calculation of performance returns although performance returns are not computed directly. lSI Page E. Depositors-Federal or State Grants Central Bank will continue to open other accounts for Federal or State Grants, as needed by the City. These accounts will allow deposits by wire transfer and checks written on the accounts. F. Depositors-Legal Account Central Bank will continue to honor this requirement to open separate bank accounts when legal requirements or administrative efficiencies require their use. Business Online Services In today's business world, online banking is essential. With Business Online Services, managing cash flow and transactions real-time allows customers to be as efficient as possible. Our goal is to provide the most up-to-date systems to allow your staff to efficiently manage your accounts through a safe and secure online experience. Central Bank continues to be forward thinking by investing in technologies that serve you today and for years to come. Fraud prevention tools, such as PhoneFactor and Positive Pay along with the newest in mobile token access, demonstrate Central Bank's commitment to delivering the latest technology with you and the security of your funds in mind. In keeping with Central Bank's focus on state-of-the-art technology and goal to design systems with secure and user-fiiendly access, Central Bank offers a suite ofbanking services customized to. fit the needs of our customers. 161 Page BusinessLink • View Balances • View Account Activity • Perform Stop Payments • Create Account Tram,fers • View online statements or A CH repm1s • Pay bills online In today's business world, online banking is essential. With BusinessLink, you can manage day- to-day banking online-day or night. ACH Initiate ACH transactions Wires Initiate wire transactions Check Search Positive Pay/Payee Positive Pay eStatements Lockbox Save time by quickly locating and viewing an image of a check you wrote-without having to search through all of your activity. Don't let check fraud affect your daily business. Positive Pay ensures your funds reach the right recipients. Th:is sophisticated fraud management system forms an alliance between the bank and you in the war again st check fraud. Go paperless while enjoying the convenience and safety of online statement storage. Access your real-time lockbox items as soon as they are sca!llled. 17 I Page A. BusinessLink With BusinessLink, you can manage day-to-day banking from your computer in a real-time environment. Central Bank's BusinessLink tool gives you the option to electronically: Oversee all financial accounts and cash flow activities in one view Account Summary --··--·-··· .. ------·· .. ···"-···-----· ---~------··-----·--- You haW o ActMty ftem:o awamns approval There are o Atdvlty l~ms awattrns your approval Deposits -~~-~-.. --~~!!&~ ~~~-~-~~n~ ... --··-·-·-··---· .... __ --~t~:;------~sa~~==~ TEST CHECKING Central Bank 01ecklng $21.99 iTci~l >:.:.: ·. . . . . ~ ·: ·.·:·.:S61UQ .. ···:. :· .. ··. ,':.·.,/··: : ... ~: :_·.::-:.-.:: View reat .. time account activity and balances. Select Account I CTS TEST ACCT vI ProJected Balance $3.57 ------·------------- aeared Actfvlty EntersearriJ crlcerta below. StertDate J06125/2022 I end Date 107/01/2022 I Keyword I I (8) MtnAmount .... I ____ __.! MaxAmountl '---------J Mfn Chedc# I I Max Check# .._I ____ __, Schedule transfers to and from accounts (immediate, future-dated or reoccurring) 181 Page Create Transfer r · ~~~~ ·u:~~~";~:~~~~tlN{:~Wt:H~l1~l ...... ___ ..... _ ···-· -·-····--·· -·-··--- -Transfer Information --------- From Account To Account setect Transfer 'JYpe Date Amount Memo I· Select Account -v I• 1-Select Account -v I * (+)single Transfer 0Recurrlng Transfer I o710112o22 I • lo.oo • denotes a required Herd. Initiate stop payments on checks Add Stop Payment -------·-------------------------·------------------------- r--Stop Payment Information ---------------------------. Tlle step payment SetV!ce Yllthln Buslnessunk Is designed for srop payment requem ror phYSical Checks written on your account. Stop payments on phY5kal checks are valkl far siX (6) months. You acknowfecfge lhat 1r the teem tor Which~ have requested a litop payment has already been paid «Is In the process ofbefng paid. or you have sul:lmlited fncom!Ct lnrormalfon repn!lng ttJe ltenS) covered by your step payment request. d1e bank IS unable lO proce9S ycur stop payment request. Please conract tne bank If you Wish to request a stop payment for an eleeovntc debit floin your account o. a. aUI:omatk: withdrawal). RequestS to stop an electronic debit from your acxoont Should not be submftr2d online and will nol be honored. Al:asuntNumber 1-PieaseSQiectanAccount--vi~ II CheckNumber lo 1-# 1 :=:======:::::!1· ~=======:::::' ~ ~----------~~· I Amounl lo.oo Payee I Reason I -------·---···-------·-------···--·-·--------·---.. --· ··-........ .l 191 Page • Multi-dimensional secwity controls • Assign an administrator of the account for your organization who can set controls on each user's access • Establish dollar limits for account transfers, ACH origination and wire transfers • Limit access to view balances, transfer to/from account and stop payment entry at the account level • Set transaction dollar limits and daily limits for users and the organization Profile Information------~--···---·--------.... Privilege Settings BusfnessliakAdminlslmror<it lves vi ViewAudltiD,gCiJ lves vi VIewRepunslfii BJ Aa:ounrTransfer Transl'urMninistralllr ~ Appnwa liilnsildior&8 MaK'Ir.m!iadi.Dn (i) I Yes vi ,_,,prulllill RequiTed t1 ~ 5dledure liiiiiiiKifw5 'til Bill Pay Bill Pay Mnlnlslratar(it BiiiRiy~~ ScfH!I:Map~e SmpPayment hooo Pleasa rma w.nalle dollar amiKint. Ex: 250 hooo I Pr&a!ie use-WlmSe dollar amaunt. &: 250 f$1~ ~ ~ OO?t~J Appnwal Requirad Ell I No vi AppravaS'tDpPigments@ lves vi Check Deposit MilnaaePaJaus e - Pa.Jee~Jfequlred e E PQIJII!fltApprova1 Required fil -~~ 20 I Page Add User Profile DepOsit ACcounts 81!' A«<<<nt Accow"t C~o.lotN A«ount A«oun: Stop ~~:u a. "' .. .dn•!'fle 81 ..... l r•n:"tr ... o -,.n:,.r Ftom Plj111*'>t: P#J 0 0 0 0 0 0 C<n tr•l MASiER 0 0 0 0 S•nl< ACCO U'i Centul E.<PE>ISE 0 0 0 0 3•-k ACCOUVi I Nett II cancel II Ote ... u CI!W<bO•es I B. Automated C learing H o use (ACH) O ur secure ACH system allows yo u to initi ate tra nsactions et1iciently. • Set up a nd rec eive e ma il a le11s >vhen the following occurs o When a payment has been set-up and modified o When a payment needs to b e approved o C reate customized alerts o A utomatically send e mail notifications to reci pi e nts • Esta blis h reoccurring paymen ts S:.a:tn"•m Tanact.on Co l" r~Nt>Gn N<>ou: 0 0 0 , o il' D-' 0 , e Uses th e late s t Secure Socket Layer (SSL) technology with EV SSL certificates .I, togo> Q ~/All !r./lbn !!!C•n 0. Central Bank !--...,-..... ,,....,- Log Into your accoun t ~ Sign in to Central Bank 's website. Enter your User ID and select log ln. En ter in your Password and PIN received from the To ke n device sc reen . (i.e . 612345403580} Token Password = 612345 Token PIN = 403580 Click Go Central Bank utilizes a n added layer of sec urity known as mult i-factor authentication. Multi-factor authentication is a term us ed to describe an authentication mechanism in which more than o n e piece of informati on is required to authenticate a user. We have chosen a sma ll , digital token device to provide users wi th a random code that changes every few 21 I Page second s. The user utili zes thi s unique code, combi ned wi th hi s o r her User ID and Password , to access Business Onli ne Ser vices. Y o ur User lD in com bin ati o n w ith your password and the PIN d isp layed on you r token device wi ll grant you secure access once you have been "authenticated". Central Bank offers three opti o ns for token access -hard , soil or mob il e. These options g ive our customers the same h igh level of security in three uniqu e devices. B elow is a n exa mpl e of the token yo u wo uld use to ga in your Pl N. Central Bank offers two other securi ty features th at are highly recommended for ACHs and wires: • Dual Appro va l -One authori zed user enlers the transactio n which is held w1til a second authmized user approves th e transacti o n. T hi s funct ionali ty h el ps prevent intemal fraud and enhances the confi rm a tion of accu rate transact io ns . • Ph one Factor -Creates an o ut-of-b and approva l process used to p revent man -in-the- m iddle extemal fraud a ttacks in which hacke rs hijack a user's authentication credential s to send fraudulent ACH transactions. This so phisticated yet simple to use technology generates an a utoma te d telephone ca ll loa pre-programmed phone number immediately after the initiator inputs the ACH tran saction. The au to m ated phone call instmcts the user to enter a P lN and a ppropri ate yes or no response to ap prove or reject the tr ansaction. 22 I Page 0 CentTal Bank ~ _ . ..._ .... Buslnt!ss OnUne Services .\(CO\ Uu-.JileSSl.Jttt!. ~-,..._lactrW1\ ~~ICICt !ll n ......,...,. __ h \1 \AJ ¥'11: .. --..:on.-..n~"-'.__ 'HM..,....,tlH~a..t ~ ..._..._lflfnfi~Dmw '(J'_J'Nw'lrt.,.,.~nr..,.,~ ''"""" A£ttu-r.- 'A ... u ...... ~ ~~'"'=-~--·'''eM rJ<OI ....,.~-_,...,. 1 e rmt. .lnd Cond~ttorn ...,,_ iii. !!.A """' , .. """"~~-·JI\IIIf _ .. Select the Businesslink record you would like to access. 23 I Page 0 Central Bank ~ _,..._ __ Paym ents Loan PaymeniS Accoun l Summary tA._\.tLc~l't}1rA'I'n S!"t0" .. ii«<I'•JTI"I!f'll: 1.4'Nlt:P•~""-CIIui":U ACU/Wiros !,IIP,.l'A.•II\~)' ,.,,,f' .. ,&"o Select t he Paymen t s tab and select Access ACH/Wires. A new window w ill appea r t hat takes you to t he Bu slnesslink Co r porate home page . A new browser window wi ll open wh en you sel ect th e link . T he petmissions yo u have been assigned d etetmine your nav igation options. Users with adminish·ative capu bilili es wi ll see th e Administration link. Users wh o can c reate and s ubmit Wi re Tr ansfe rs w ill see the Wire T ransfer l ink. Users w ith permissions to o riginate ACH h·an sactions w ill see the ACH lin k. Welcome to Businesslink Wires & ACH To i ni tiat e and approve ACHs, you will need to click on the ACH ta b. The M essage and Al erts Ce nter are ways for t he bank to communic ate specific information regard i ng wire t ransfers or ACH . 24 I P age Select the Profile Maintenance tab to create an "ACH Profile". To create a profile, you need to identify the type of ACH payment you need to create. Re-presented Check Conve1i a paper check to an ACH payment. 25 I Pa ge ...... ,; """" I'Acllwl .· :_•, .. ' .. ... cbl ,· ,.,. PtoNa tYPe. ••'fntMt Hdhod -~,·~·., . """--;-·: .q;-.·"··: .. ~ttl~ WithEm ,.~ .. Payme:nt T On the Profile Maintenance tab, select t he a Icon to crea t e a new profile. Sele ct Di rect Deposit as the Payment Method and select "Nex t" 26 1 Page Enter the Profile Name (1- 15 characters, may Include alpha and numeric) that descr ibes the profil e being established. The Description fie ld wil l help to describe the profile being set-up (1-50 characte rs, may Include alpha and numeric), Select the Account Number and enter a Company Entry Description. Option al Services : • Select the Notify Receiver by Email o (The email message can be customized by clicking on tileD) • If an approval process Is needed to submit t he payment, then the Approval Required box must be selected. • Select the Scheduled Informat ion to set-up a reoccurring payment. To add a payee, select the D1con under Transactions. 27 I Page Profile Maintenance Prolil• ~~int~fM AOI Enter t he following required Informati on: • Receiver's Name • Receiver ID • Receiver Account U • Account Type • BankR/T • Amount On the Permissions and Approval Structure section, select the users who can create ACH payments for this profile by placing a check mark In t he Create Payment box. If approval Is requi red for this profile, select the drop down box to select an approval lev el for use rs you wish to designate as approvers. If no approval is necessary, leave the approval level set t o None. Your Profile has now been created and added to the l ist of p rofiles . 28 I Page BusinessLink ACH allows you the opportunity to initiate ACH payments at any time. BusinessLink ACH: Summary Company tally Description AZ, tft BusinessLink n A17: :{�'�!'rl°e�:G��fµ r"o'� ��o��..iv:�a ~i�:r;,;f v. �' fk`=.: �_.:�,-f�„ Y?eS -•'Y` n 5t'T 1 s Payment Method i3t.,+h tip+. Cristo UsIOTIrtsa Trsmabas rri dar+at 110212INEMI eora.d Bala wabeaam /Pave Nolte, ACH: Create Payment Ctealo Pay otnl _ry 1e.:01em 101 PL.. Effective Entry Data Last login: Tot4oj Nvltt 17,:016s11.Dl Pia U Use E Isll .o Pratlfe'Q [ea t her: (CreAle Payir, �iya Pr tf e) r I r.;n t sr.m at:CG-I/IT 171 CuciancA, f57;— PoYnlcnt NethX1; fCa-al Cil:ICEVIlV.rl61+ PaYtilent Il LC:.�. i'.11 .. . .. Select ACH from the main navigation bar. Use the drop -down list to display all active ACH profiles and choose the Profile name that is appropriate for this transaction. 291 Page M.IWagiM{ t1W 77iyEM; Amu '� . Toweda.1..d, Mowery =9.I . -•al „dl. v,! -p -An. ACH: Create Payment for Corporate Payments -Addenda Create p yrn.nt Ior AQt Trent.tAn. canard FroWo Acco�,-. t:• 11271567/9 -GENERAL ACCOUNT •C rpenY:• •I Id309r5COJ- f.15"Msr rn12 ' Cu,.anY rn1 0. &crlPllan:• . II pf Lj*ilnO 41r, startd/tei;: ruc J nle P,.; 0 O :1 .aft.t End ..0 n.F. teIFx c.t.in.: Nerekn Nnme• ae.a.er10 4.14 i1111i1 ""S � 13,":" I` . _ •• '� i ._ .�,.-:.:..` % ._a.�`su: i4lce,. :r ii \2S Yi•01, W Select the Effective Entry Date (date funds are received) and verify that all the information is correct. Select Submit. 301Page swore, Ptak W4eNare Rep. anrme ACH: Summary AC I Summary .^.a;, Typo 'AII ndr. rt.,. [AU Profile Name Cempaoy Fatty fiewWtlen unmetMethod SNSii9S';✓;'i::!{iiiWdon�O`<� %+��'. r . 7�pz7,p;r {. 1‘,•'• Create Datehlree Statue C?=+ °?•. wit,,":'S.i ffedlre Entry Cate Your ACH has now been submitted. C. Wires Our secure Wires system allows you to initiate transactions efficiently. • Set up and receive email alerts when the following occurs o When a payment has been set-up and modified o When a payment needs to be approved • Create customized alerts • Automatically send email notifications to recipients • Uses the latest Secure Socket Layer (SSL) technology with EV SSL certificates 311 Page Business Online Services twang R. eunrrc)M.era ua.I, lIW .d66 I. LA. xrtc l,'I..,: ins rte'.. At eSs B.rroossLink 9nMla. Saint. N Access Additional Services AMA Pren.. Pry cn...rsnantr. Irstun,u o src kpom wma.. Lath. De,nus YUt¢ OtainesiLak mammary Use pnmr..nt Vat... dG.Muw. M.nrno VIOda l.a.an*Ylt.M. turn.. Hero 4d0 Mendxlp...np./...., Demo ME 0 Rnwn XnnYS Me.. Glides MJIU.n4.d. rw.naIw«ta.e. �...daam6"e.ur. t.S.rod 6od.uwn. n.nd.. .vn npa.., fa woe. Me one... nerve*. Terms and Conddions nndloan.a.[II ovum., IMemu 4vlenied.kn T.mm aPotor.x .n •.pvn.pruann: nee Oda Senu.'.e.vetlw u"wM1J1 03016C1 91.1.4.dii NJA L. I www.; 'MM .awmarxr. 1 h..q oAc1 1 Sa. LLy Click on the BusinessLink record you would like to access. 32 1 1 12 0 f2 Yn. Q Central Bank Account Sumrnary .vm0..ttuy.•.,.11 &L01j Deposrts /ton*, 1()p feu Payments Loan Payments Bill Pay 1(c.+e Lo«, SO *OuYC r'4NMt<S %trn.;a rr,nxncecacurt% ACI I! Wires •cats: Knr wrei Pt ',tett va Pry [thee ,tee sr(te Nrfirrna aV.e tweytta rr,mmi c•1( Prr.ctrn7 Ley term 'fAtvrN .ter —WK� Morn. i^(E e `211 Carta aavo+pe.y 1 1(.011 t 460..'8 t 1(..s wee.weaers F w...ry Pao 1 Serf". rityTip! ▪ 1ou troxks. craw.. tXal%,t OW PO 'NI Pyle. a*totMp p'ASrF1 taisnx t. Select the Payments tab and select Access ACH/Wires. A new window will appear that takes you to the BusinessLink Corporate home page. A new browser window will open when you select the link. The permissions you have been assigned will determine your navigation options. • Users with administrative capabilities will see the Administration link. • Users who can create and submit Wire Transfers will see the Wire Transfer link which is the link you would use to initiate and approve Wire Transfers. • Users with permissions to originate ACH transactions will see the ACH link. BusinessLink Lo,t n: '.f;r 0y J0rO0*:t 2016 tit E 36 MA 4rinorden u n Trvi4 U Nrsa peg YW Cur, 0 Alerts At .a w euneedy hn. ea .tees e come to BusinessLink Wires & ACH To initiate and approve wire transfers, you will need to select the Wire tab. The Message and Alerts Center are ways for the bank to communicate specific information regarding wire transfers or ACH. 33IPage BusinessLink /�dndni tne>i :I Vin"rench' Summary Gems S4yb Usurer Chats Ndn-tnn.hr Sash tmpan Wire Transfer: Profile Maintenance Prate Maintenance Last WO: Nona ry.Lv, rr ❑•7nin at F..XAM1 •..t N„IqMo4gw + .• p,0 rJ a I.'r'r Monday rnnorry 11, 7(111, 10:19 AM �,`.. .rr.,,i5�ll �'��iT='�'ixb�'- . c a?. 1-. ,.. .hL. x;(! �,: •A :aK � �'x'r• :J Q • .:: r..^... S. a Sending Account Nara • fit,th h .frAffyNi r ,r AFT tE:i`S7i is,ao ar ti.4�.S5'n,7:i;#Kj.t" lF '`'''t.W. s.,;.,e +.L',dJ'.1;i•+1 �4 1 nyp A P .'..;+b','rV%I.s '�r �,.'}'°�iW.! .:ex43iiS15E0 1011 rm. dam SRMISAS - : 16s00 cu• r 1NTERNATrrt WIRE Dr2 DOMESTIC VISE T0. - CIS TEST ffifTs;MT Ma TEST c 'l[r37.ktaiFS"2a�.6ti+SAMC X79.'.70 4 i8- " wi 3w.y f g..'n:Sa9C TE.1d c•Export �s Wort ,}}..;.Detail Report_ - Select the Profile Maintenance tab to create a "Wire Transfer Profile". To create a profile, you need to identify the type of wire transfer you need to create. ^i `. - r= ",fit i Gs' 'C+` xs° ae:3rk • e; E.. 4,,,,i,4,4%,.,, fT' '-,r`' .. u'an.ti k :ri.. f 9 ›iii , , �•,q, i .. '7,. • - r� fa s Rfi ` n, d �i4 t.ir': t k' f1 r , yt�fi %' r+„�t 1� �`• '?,yr'`t"� 44 .... JdelYU.. r ., A.3: .Iii .L. : }fir+' t Non Repetitive A free -form wire template, where all of the information will be manually entered each time a wire is created. rk�t: Y� y •eti ; fig' �i -sntss • 44 •6i £ ' . S< l ;4W-7‘` � f > _ ay..t a y ma. -L" �q ?1 f �5+ f of a 3 4i yCr !+, „i•-• 4 .ucf t7w' :h `Y : '�i.. :t' 0,Sf , j�t8 eo o• o `b d s :;� 9 � t ; ,� R { � s • e vi... µ? ; 8 r e i� t'�. x. t i 'i dF �y{ r r X 1 0.1. h ,{ '1y_ r 1f \ 1 Y Yw 1 I J 1' c o1la,4i dElnt bel �.. e,. :z , �t�.'.a ,, •.. '``• , : .� .�;v ,.Mfyr •�. .fin -+fart 2 :. � •. AS �e r C... .>. 4 k'�4��ati ,}.?. ..S". .-�fi Semi- Repetitive Use the semi -repetitive wire transfer when initializing the same basic transfer with only slight modifications. While these wire transfers also consist of predefined information, parts of the wire may be changed in addition to the dollar amount. Editable fields would include: Dollar Amount, Beneficiary Information, Beneficiary Bank Information, Correspondent Bank and Intermediary Bank Information. Standing Order- Uso a standing order for a repetitive wire transfer that will always be sent automatically at a regularly scheduled interval: (i.c. wcckly, monthly, etc.) and with a predetermined amount. 341 Page {dse.6ivld041,1 w8•Twnsru &rrvn•ry Cie Any., TnoW Gera H,tt•Tronfrn e.:m frr}ort Wire Transfer: Profile Maintenance Profile MilMenence ..;prenl Steles Profile name Peale 040.410100 Mille Toe Cutoff Tlnse Payment Method ' 1M''1'. • 7 •,rEY: 7ElcTtu A agegraZg n ttgagi OP'SaPY fta, ES A<tN•.y 20141ee aen 0011 rips trornrei•Wee' . moo CST, 1fITfRBATBL WIRE • INRRRATIlh WIRE G •• CrSTUUT�q 0011ESTIC WILE TR. G -CTS TEST A-1 rigrare Active 20014.wil t tercmlc'..�q W r'•cfs S.ml!npitAhre.: y1�6:00 CST ft OOMIIOS+_fyC W23TRµ �f.1 •OEIMNI,A n k.17 .1.'r}T krrfa 4 � 1:Y s5fta:9t4h�' .:, Y<iy '� u FIL,N [ HtiV4.-"Alc�C M•..1:1 .'iLY,OTATk -Y .. .. MU.MU. 2011 fnl nqn '. 2013 non sr. r p1M tbr___..r•p•GBn . 16100 CST IfAEA2LOTf11. 'Ma:E. C rcrantTA,C:•; :5M tbe id'4rr. a 16.00 CST. D00EST1C.WRET ' 1{. 1. _.. ,, •p,... trl: Act/T4 . • 3oi7lip dem 0015, p dart .[.i%s" a1 gi i WiT S.,Y� eu rB MePoet:. r •Oelall ReOoR; BvsinessLink S :I xn.•T"'"f. v' ott7,2.4M..aC MA. , e Sameury Crane inch Twee, 0•sw lOAe�To•.•ir MegYnse.s Alpeesl espw Wire Transfer: Select Profile Type Bolded Reeds w:rh en • ore required Fells. Sdal Profd.Tynd Last login: h4niey ✓every 11, :OIL a1010MA ti✓J?u= w;+1L%:il..�. �IYFS.�7l,s:dr2:tC�y on the Profile Maintenance tab, select the CI icon to create a new profile. Enter the Profile Name (1- 15 characters, may include alpha and numeric) that describes the profile being established. The Description fleld will helpto describe the profile being set-up (1-50 characters, may include alpha and numeric). Select Repetitive as the Profile Type and Identify in the Payment Method field if it is a Domestic or international Wire. NOTE: Please enter the information In ALL CAPS. Also, iris not advisable to use special characters (%, $, #, etc). rte=; ',•�1".z,''� FED ABA •r: Wire Transfer: Select Financial Institution Select Financial Institution Finandal Institution Na ID Tape �raia�4s..-��i..Y•.i'�;E:4it 4�ii?ri':�' .�,':�.�.�:.�.: ti%;� .:��5"!t+.4Ji�..+Y�L(iii =G ..,+'�.' =.: r.47f... !�:`�lEr.^�.?E i�,M 1L•G. %1. ,:f�T'{lLY�'tc��". �is`.4�'^)i;tiFy�y:j.��ti �C�y tr{:?:' ��j..�.E�V'E';t�i<: ixZ :� [[��:'�';"Cj��i_',�1-''1";•:e,^•,.�.�.r ��v�.t :�.i ). z. ;F r',i, -•7'� rYY T�.st rr.xL�SL1:..1,F�'ai;,�:....C:�• Y"3.+1.�.�1..r.•S, v^.yilili,...,�i'.�s;}:are :C�i•T.:47,a...t+Zs.Ott`irC.•`r!rf'{,2�'.:�i:r,.•i'T=� r 7i�' s��:r' rte'=•[' {�E�i?:;s A9A:. 267090594 MIANILAKES' R. «.EL.,.rr�. � `� i c ✓.;_ .t' � lT i-'i�r`rC'� .•�'r F� Y @r..«; �� :_�,� -�.>; .. f r; SY`i ri""" '1. tta�m •..�.� V 1r.]�rl. <...%�!yCft }t F • ; Y s�:4er 7y{ w7�.r �_ r'71�yL• r^.{, r z� jT1 i,-.••{'• `: °.t1Y •:- j �y./.,l'�.: r.a! ti�-�4 $ i it �� '«�: 1)�itY ti'`j. , : P r .•°9 x �Tir4 {P P .1�asr Y4 y .s • .'I�%sit0el I Select the Sending Account Number and enter the Amount for the Wire profile you are creating. You will have the ability to edit the amount later when creating the Wire payment. Enter the Beneficiary Information. Beneficiary Name and Account Number are required fields based upon the Bank Secrecy Act. The FI ID is the Beneficiary Financial Institution (FI) — the final destination Financial Institution. If you know the Fi's routing number (or ABA number) enter that in the FI ID field. Or you may enter the FI Name in the field provided. Select the Select FI box. This will give you a pop-up screen to search a predefined list of finandel institution names and ID(s). Only United States financial institutions are listed; you cannot search for International Financial Institutions. When you locate the financial institution, double click on it and the Information will be populated in the FI fields. If you do not see the Financial Institution you are looking for, please contact the bank directly. 36IPage other Inrormadon: Additlonal information' FED ABA On the Other Information section, you may enter any optional information in the Additional Information fields. You have the ability to edit this later when creating the oavment. If you have Other Parties Involved in the Wire Transfer, expand the Other Parties section. If there are other parties, please enter in the: • Correspondent Bank Info • Intermediary Bank info A Correspondent Bank is defined as a bank that regularly performs services for another financial institution. Intermediary Bank is defined as a receiving bank other than the Originator's FI or Beneficiary's FI. Pen11�,.5[QnS and�llPProva! SUU[fwestio niE r„ 1 .6' 1; ;y,3 <-:rwN: 71 .. AdK:YJ6s'a«'= Wk. rr.mr.r ; zsv6�-y��,e�::mrn - aF^ �--.� i �:;:: id` 4 -, ��'"�";..�F�� d 3.:=•c:.. rSY._. l•t T'T �� ,,�sR�yy�'�� '�'' Wig. ! Cwarn.ry n Cnau 64,01. imam. ava4wlu•Tramw See* Impart App., neffemensiMp9m Wire Transfer: Profile Maintenance Profile HafntInanC1 Statue OtoMe Name {: a6$re0. T{„ Asnw...::: X014 kg non r:eiinwtalw. • . Nenm AaW.4=: 1024 lot um.; Cutoff Time Payment Method Seodko Amount Na 611 lIfTE011AT I. WIRE •;03 . CTS TEST ISMS CST 1tITVt ATNE WIpF: : . . 153 •.CT01E5T_ DO$4TSSTICWAS TR DOMESTIC VINE T0. VREANATV. WTM On the Permissions and Approval Structure section, select the users who can create Wire Transfer payments for this profile by placing a check mark in the Create Payment box. If approval is required for thls profile, select the drop down box to select an approval level for users you wish to designate as approvers. If no approval is necessary, leave the approval level set to None. When finished, select Save. .. . I5 TCTESTA; 94` '31 GHRTAE'A -. �S W • LTSTEST);;; gastaaalEg 1016 tiapxrdam .�,ty�' 2015 nv dem p� . P.I.tatm 15100 CST 001tESnC LYRE Tfl �.... - /ef . aFh�IULL ��.'4`K'ILiY�:.l�=ii� tLSIM.- M.1 R'xMF�+ i)-PRinit�:.ta .. ". _ itsRu'.-.� ithn iPSAN iSsM . x s a 4: z^" 11 ., ^f�,..� .,s��:I'f... ,d�:�.; 1 � �{>t'L-n`SwC'.•s'�,'(,�'}:t .`s$�13�'6cs,i;z�k.� f' 1r ►fl+ -..1 Your Profile has now been created and added to the list of profiles. BusinessLink Wire Transfer allows you the opportunity to initiate Wire Transfer requests at any time. You can create a single Wire Transfer request or send multiple Wire Transfers at one time. 38) Page a.n.vny. r..w., v.a.. Wire Transfer: Summary Wire Inmefr Se raary Data ,ray oat* • 0.d.ti.e Y Today /nvl Pratte Nablamau R..LItl C.a6 eneaunt N.mn.� AlF V Entry War 9 Paymeat Plonk Protect Oat* Catrytlate Value Date Stama Account Name Saunas; Account C itemn%Mit n e eivt rAir, n -a R • riaaat�tma tnpOR ,1 ttl..I VMT..ndr Sanm.ryIIIMEMINat= Tnndv NM.Imporr ... 4/7,....0 PION, Hk reaw Rant jjjWj ire Transfer: Select Profile In 1 Se!ect profile Information NO.t INR- NON INrERtiAnOIAL v Account, C..--.aa • Cr5'EST ACCODWT 1 v� P..ym nt Methwd:. tti AT.L wta[ Cutoff time; FT, on f :1 Select Wire Transfer from the main navigation bar. Select Create Single Transfer from the navigation bar, Use the drop -down list to display all active Wire profiles and choose the Profile name that is appropriate for this transfer, Select the Next button. Note: If there is only one Profile created, then It will go directly into the Add Single Transfer screen and skin this oage. Sendo�fr ceIvn -Sender Information - • Sending) Atenunt Number:. Name: Ben6fi:iaryInformaticn Beneficiary Name:" ilultl UNCDLN Beneficiary Account Number:• I1 1.111111111,1.1.11.11 11 tH) AtfA �Ot�,erPta�eSs�` �� Address• Currency Code; FOSO • 2100 SIEWART DRIVE ]ErFERSON CITY MO '65109 't'Address 1: 1123 MAIN ST Oer,eliciary Addross 2: 1ET 2 _ 8enetidary Address 3: 1 ES Nanlc;• CENTRAL BANK. Ad 5 93 '. . nky.Cnncef Enter the Amount you would like to Wire Transfer. In the Other Information section, you may add Additional Information if necessary. 40IPage toll In r.: 1., r, J, rartq 11.:0 li, Ala:, N.I A/Wmen& WWk�yTrmnppn�ym��.rr�! r�, S,ms.ry aTAa4�iYilYYILYiYy1N� Got. litM-T.mlr Bach Import Wire Transfer: Verify Wire Transfer Verity Wire Transfer ®Use E4stlnq PfclUo o' Cr CreNe Name: [ 3•t23 ,n 1,, ,I fd .:?��1JII5f,7 , �\, �M cLo.', CutoffTime:. t¢ 00 . r .3 , x 4 .- s - . 1 X is •. M I�f' �. rt �:� i p � 7 ej5.q"+•.LaY�`frry llii`� i' e i }.�k4 � sti /r; �' 1 ,r hi �slA G iYY �'' 7a i1 ., E F;r:�{k ei Nrmeen'! �tJ7<3b789: 661SMCACC04 v ra ceps , luo 1 .� 19 �1 ♦ d 1 4 Mtk P cr FGt.'' r,t45'- '�-`t'1 krjr s ' . r ml �Z �+ 't J.+ A ��'c c�rx k �'xnE' s �,�,Cs �•�{ KO QT'�7F�F UGGAhOE• + i 21066TEWART PANS ...t • P 7'rrNr� is , y1P nrea76N'UIT,IiI d71e. TfSI '•4 �},, �l �r ir,- i} trot Tvr i. 7s , pp�qL[ .4. ,,El�yy's.. 7 t ,:�,r"4ryt'T �LrGi':dk-S.i.a• j ritdryx tt r.i EHfi :' .. M,:h15T: ilG� i. Yore atie.; *woad Rorie P WMA.E. Mranl A r<.r ��r-1' , ��tl liaeftga ovsl . 4 6u6mKe<Bml 1�}bd�fy�j GKeI Verify that all the Information is correct. If all Information is correct, select Submit & Continue to submit more Wires or Submit & End if you don't have additional Wires to submit. Otherwise, you may select Modify to modify Information on thls screen or Cancel to cancel the transfer. 41 1 Page � yfl,Y 11, 1OICr.t sf.m.t IIu t sr;Liuk Amur IMEREINIEIM Own, 11 imAY+•:•:• MOt1IW4II ..•./Nrwil Wire Transfer: Single Transfer Statue Update Single Tr11n,rStan Ipd.t. Ira tkinq rllnnber: Iranster Inform an cn Tran1lG r Alnou:It: f1ar16111Io000Ot 5751 r r) 1 Value Date: _ 1 Pra s nine: t..4 4rrn iT • crsti Rsrl.PCJnor Ig61MM} P34567Be OH1Ef1AL Ac.ccmfr E_��.�•� is P11 1111111111111111111CON After you select Submit & End, your Wire has now been submitted. Select OK to be taken back to the Wire Transfers Summary screen or to submit another Wire Transfer. D. Check Search Allows users to save time by quickly locating and viewing an image of a check without having to search through all of the activity. Features include: • Search by account • Search by ranges, such as date, amount or check number • View and print images of cleared checks • 18 month archive of check images stored online • 24/7 access 421Page Select Account CTS TEST ACCT v Projected Balance Cleared Activity Enter search criteria below. Start Date Keyword -Advanced Seam $3.57 06/2512022 End Date 07/01/2022 ai Ail Types El Account Transfers J ACH MI ATM @% GUEI Payments SeaWC1. Min Amount Max Amount Min Check # ( I Max Check. ❑ Split results Into Deposits and Withdrawals •: Rtevbus.30 days Next 30'days ,. Reset Search'~ Ce: �' Yj ►'/:�'a Y.:H hY ..A'l.ii';•1*tq�6'.�r _ ,INR y 3 v,: c';�fSy`•a ' 1:; ..c , �°8 =T:i ->r -'r;yha. f 4 .:r - rA _ar.•— �s:- ._,4 it .--s .i.':' ,�..y-�f7•'YF��a� ,. �.i?�''ri+��:��'��u. I.�or� 'rflw �•. '.�D�3Fr�i..ti:�c* ��lY ��'.w�4:i:�� t�tiig E. Positive Pay Positive Pay is a fraud detection service that protects your account against check fraud. It provides added security to your business by identifying checks that were not legitimately issued or have an altered dollar amount. We can also check payee name with Payee Positive Pay. The City sends Central Bank an electronic check issue file containing information about each check issued, including the account number, check number, dollar amount, and payee name. As the bank processes .checks presented for payment on your account, each check is compared to your outstanding checks issued list to determine if they are valid checks. Checks received that are not on your outstanding checks list are presented to you to decide if the item should be paid or sent back to the depositing bank. Following are a few benefits to Positive Pay for your business: • Reduces or eliminates the potential for fraudulent or altered checks to be paid • Ensures that stale -dated, voided, or stop -pay checks are not paid • Allows intervention by management regarding questionable checks • Inexpensive compared to the potential losses from fraud, the time that is involved in dealing with the fraud when it occurs, and the time and expenses associated with having to close and reopen a new account • Online access to inquire on the status of checks, place stop payments, print an image of a cleared check and add checks to the issued file • As an extension of this product, we can provide you a report at the end of the month showing checks cleared and outstanding, or we can send you an electronic file that includes all of your paid check information for the month. Either report can aid in reconciling your account. 431 Page In 2021, Central Bank launched its own ACH Positive Pay feature, which enables authorized individuals to make decisions on pending transactions, search and manage existing authorization records. By default, customers with ACH Positive Pay have the ability to block ACH debits that are attempting to post to the account if the company has not been previously authorized. Central Bank will still offer, if the State Treasurer's Office would like to continue, the current process today in which Central Bank's ACH department and the Govermnent Division manage the debit blocks, filters and presented items. F. eStatements eStatements provide an easy way to go paperless while enjoying the convenience of secure online statement storage. eStatement features include: • Statements available sooner than paper statements • Secure access through Business Online Services • No need to store paper files — stored online for seven years • eStatements reduce paper and conserve resources • View, search, save or print statements • Receive email notice when statements are available • Mirror paper statement format • Delivery is more dependable than mail o Bus on x Srek 1 ,n ,P,,.. !,..thnE: p7 !Pip 4yn twr . Central Bank St .g roofs Erdna per. L Account Summary Account Summ try Aua tin! tun You nd'.'e 0Att1 1ty items awatrnd apprc There are 0 Atavry UM: ung your Home My Accounts AcCOunt Summary Account Activity Pending Activity Account Information Manage Alerts Deposits Add r Edit Alerts Nickname Type Home is Statements and Documents View Statements and Notices PrytneMS View Grouped Statements Manage Paper Preferences Oche SYVCO: Admmysvecr Did You Know? You can add alerts to au[ontaucally notify you when payments and transfers are made or If they fail. Click on Add I Edtt Alerts. • Choose checking account, banking statement, date to view statements. 441 Page ACCOums ACH ACH ACH ACH ACH ACH ACH ACH ACH ACH Dor:t,rnent. -i ypes ACH Advice Notices ACH Vendor Express Notice 0613012,022 Banking Statement 05/31/2022 Banking Statement 04/29/2022 Banking Statement G. Lockbox Lockbox provides you with an automated system to process stubs and checks that eliminates your staff from spending countless hours manually processing the work. With Central Bank's lockbox product we help you: • Receive and manage your payments • Deposit them directly into your account on the same day • Make your funds available faster • Boost security and satisfy internal controls through independent collection services • View invoice and check images online • Generate and export reports • Reduce company time and effort spend on mail -in check processing To access lockbox activity, log in to Business Online Services and select Lockbox. 45 1 Page Business Online Services Access E3tisinessl ink Access Additional Services securemaif Positive Pay Online Reports ePayroll Lockbox Cash Concentration ACH Control Business Analyzer Find the right products and services for your business »Get Started Helpful links ACH Overview Demo BuslnessUnk Add/Modify User Permissions Direct Connect Demo Positive Pay Overview Demo Wire Transfer Overview Demo More._ To view stub and check images, simply select lockbox prints and enter in the specific criteria you're wanting. Web Research ontwns le Sorra 110arsha tie;; -1 emits (At,. �rnnal7 �I:ijf7J�li19 H. Statement and Advice Frequency Central Bank currently provides the City of Jefferson the convenience of eStatements. When the City's statements are generated an automated email notification is sent, delivering the statement quicker than paper statements. The City's statements are archived and available online via BusinessLink. The statements include images of all paid checks in check number sequence, images of all deposit tickets and all wire transfers and other transactions. Illustrated below is the bank statement currently received. 461 Page Ce6:01U.1(01037+0)I LW Central Bank wr.nni ea/4, :N.p Jr. IA,Or, .110 ftrnl lin 1111 RL'FUAN SON=RLQUE57.5 N «AM 1, 9016, INe44 Teti Y41 chew AmamiAcertyhulont 0Utemed,Sd:fit.52.ro AC11Dents Gadts .U1911416.t 10.15; Check dive yon CD -110)4. 521 VEd1GSYon of DFpoFk Pcce bwoV201T-aystv2d1i 1 o1261 )Veb Address N1Ndrecur ar&net Sank Dona Accounts: Checking Sank Deposit Total Inv, st rent Products: Mastro tot Products •weed byCCHTAAI. DOM Investment Products TM.* 701st assets, 5 Bank Panoafffs S 7.420.00 Totals $ 7484.00 i 36,780,734.11 _ 30,704,731,15 7451/4.00 S 55,758,210.11 'km alien! lq* Watts are m hxueau e s Vadtd sir= pesty OW eento fee tenet/. itd/ ea ntde5Nil uetapataeil a Ter dia4roeed ey the GOO. ITCH. trnftntt5 FKdJC4'en**eaowS..nit, 417111deP une Iaf!atawl)* e egbnino Salaaoe kin 31, 2017 Mau Ruck No. 667074 57273 57515 56035 Dee POI Jim 05 June 1S June 14 ,lice 15 ctr allot 50091 55426 55211 5144 pars _ Are 14 Jule 14 ,Ane01 Me t4 1200 2,15 1.31 1,11000 2,111.34 J A financial summary is Included on all bank statements, Thls section details the types of accounts and the balances In each. A detailed explanation of bank deposits Is included in the following section, This includes all deposits made into the account regardless If they were physical or electronic. This section outlines the cheeks In check number sequence that cleared the account, 11R11dmaars xis °Mer a1 no Dale Type Jtne0t . rei 01 30 e01 Ant D2 AMC 02 Jtre 02 Jtne 02 Jere 02 VW 02 ,tux 02 Jinx OS Am as :kite 05 Jane 05 Jolt C5 API ant es mend ,60 a 05 hoe D5 At* CO TrarocknOecatecn 'Flash -&deb 701117404510 FORMS! Truett • Fed No AU7101ETGATEWAY 51LUN0 AtTRTiETCA1EVNY WINO AUT1 4ETGATEYfAY 5lL1Nt9 Anhwei' GANEANAY 191.UNO RETURN SE17LE REIMS era 001315000717 Tinier -Acct No POWWOW CARO PAYMENT P LU0 AN° PAY 7ECOR£CT PAY PASO JUDO PAY 7ECIX1CT PAY PLVbAND PAYTEC1A i,lPAY PLUGANC PAYTECC RECTPAY 51.00A:a0 PAY TECORECTPAY Truth.&et No 0LEARExrs.to M0r0iiffe CLEMENTtio 1J1drdNifee Yawn-Aaettlb 31.00 4.579.90 55.111.47 1,15347 550 550 29.19 2959 31134 1,025.72 1256.14 loos saw 15.00 1520 2235 65.10 1.787.24 1.53232 226150 ma27 This section outlines all other withdrawals and other charges assessed to the account by various companies. 47IPage 1114 itsisv VIE tib 1.1111 pow tiss+n+M� verante IMAM sis Vire ur liywron e eWalesa % e44- i 4,sio =MI as Mes e* we es ass 11111111111.1.1. EiaM nasaso• ur JIsaa nw.sso sowl* 11160 CM es ewes fan assl •PI P II Igraigk org • '1 93 VW* e:sst The last secti on inddudes the fro nt and back 'ranges or all deposit slips In date order and all checks In check seque nce order. Collateral The collateral system in u se today assigns collateral specifically to each customer minimi zi ng FDIC insurance concerns. The collateral assigned is priced to market value via the i ntegration of Cen tral Ban k's Bond A ccou nting an d Pricing System. Cen tral Bank has u sed this system to operate the City's collateral needs for many years with no reported issues. Central Ban k has two third party custodians to assign collateral to the City by means of a separate Join t Custody account in the name of the City of Jefferson or collateralizing throu gh our account with our third party custodian. Cen tral Bank's Cash Managemen t System is explained in detail in response to item E. The system also giv es full reporting of in vestments by daily notices and mo nthly bank stateme nts . The daily n otice includes information such as amount i nvested, interest rate, collateral assignmen t and market valu e of collateral. The bank statement shows the same information, but • 48 1 P^ a g e also gives you a "total" picture of the daily activity. All of the above reporting and the daily pricing of securities comply with the Government Securities Act of 1986. Deposit Services A. Coin Counting — Parking As the current contractor, Central Bank has procedures and security processes in place to perform this requirement. Coin from the City of Jefferson's parking system will continue to be processed at our Motor Bank facility conveniently located within two blocks of the City's offices using ample security and internal controls. Central Bank will count and deposit the parking meter coin once per week or more often if requested by the City. B. Coin Counting — Transit As the current contractor, Central Bank has procedures and security processes in place to perform this requirement of the RFP. Central Bank will continue to process the Transit System fare money. Central Bank will unlock and count each vault separately, deposit the funds and submit a report to the Director of Transportation for each vault. The Bank will continue to maintain adequate security and internal controls to safeguard the City's money. C. Night Deposits Night deposits can continue to be made to Central Bank's Motor Bank facility as they are today. Central Bank will continue to provide the City access to night deposits as part of its service. Central Bank will count and verify the deposit tickets the next working day and notify the City's Finance Department of any errors. Investment Services Central Bank will continue to provide the City of Jefferson comprehensive investment services including "zero account balancing", repurchase agreements, purchase and sale of acceptable investment securities as outlined in the City's investment policy, investment advisory services and comprehensive investment reporting on the City's accounts. Central Bank will continue to calculate and deposit interest due daily to the investment account for reinvestment. Credit Cards/Merchant Services Central Bank's Bankcard Services, located in downtown Jefferson City, is the current merchant card processor for the City of Jefferson. As the only bank with a local credit card servicer, Central Bank has a distinct advantage in managing this important relationship with the City. Our familiarity with the merchant accounts and direct proximity cannot be matched by our competition. As the current provider, there will be no additional hardware cost to the City, creating a uniform transition to the next banking contract. In addition, Central Bank is also integrated into many of the companies providing system services to the City of 49 J Page Jefferson. By re -awarding this important contract to Central Bank, the City of Jefferson will not have to work through implementation and integration with a new processor because everything is already in place today with Central Bank. Purchasing Card System Central Bank currently provides carded accounts for purchases of commodities and many services. Central Bank's purchasing card program meets the City's expectations outlined in the RFP: • Numerous sub -accounts can be established and maintained with varying monthly limits assigned to each sub -account. Central lank will ensure that the City's overall limit is set to $500,000.00. • Central Bank will continue to accept checks from the City for each departmental statement processed. • Electronic statements are provided online for each department account in addition to electronic individual statements. • Central Bank understands the process for receipts and pay authorizations at the City. • Central Bank understands the restrictions on travel, use of other cards, declining balance/event planner cards, mobile applications, convenient checks or cash advances and international travel. • Central Bank will continue to provide online access for control and reporting on all cards. • Central Bank's current custom card design includes the City of Jefferson's logo and the Missouri State Tax Identification number on the face of the card. • Central Bank's cards will be valid for three years. • Central Bank understands the specific rules for card limits, training of employees, individual cardholder responsibility to reconcile, unauthorized card transactions, use of personal funds, lost/damaged/stolen cards and the rebate program. The information below describes how users will access the system and use it to meet all the expectations outlined by the City. Accessing MyCentralPay • Initial access to the MyCentralPay application requires cardholder registration and four key pieces of data to register a new user. Once entered, the data is checked against data maintained by MyCentralPay and the user creates a User ID and password. If users forget their User IDs or passwords, they can retrieve and reset the information from the login page. o Organization ID o Name on Card o Account Number o Social Security number or Employee ID 501 Page UNra•m• !hereunto 4arpWla• wla orpa4anan SO OrpnlaatMnIDIsa rapkadnia RcrosmNr�m G Central Bank 1 Commwclal Payments Log fn &tett targ laemama &Eget Paalworl • MyCentralPay also uses two factor authentication that utilizes a single -use security code to authenticate users the first time they access MyCentralPay from a browser or device. o The security code is emailed to the address associated with each user's profile and generated by selecting the "Send Me a Security Code" button presented during an initial login. o Once retrieved from the email, the user may enter the security code into the login page to proceed to the site. Once authenticated, a cookie will be installed on the user's browser and the home page will be presented. If a user accesses MyCentralPay via a different browser or different device, a new security code is needed. o After a single use, the security code is deactivated and will not be used again. If the security code entered by the user does not match the security code emailed by the system, an error message is presented and the user is advised to either request a new security code or to contact the program administrator for assistance. • The MyCentralPay login page offers tips to users who might experience difficulty logging in. o Case sensitive: Ensure the CAPS LOCK key is off. The User ID is not case sensitive, but the password is case sensitive. o Browser cookies: Cookies must be accepted. If cookies are not being accepted correctly, users will be logged out of their accounts when they navigate to a different page. o Supported Browsers and Platforms: MyCentralPay supports Microsoft Edge, Google Chrome, and Safari o Acceptable but not Supported Browers: Mozilla and Firefox. o Browser Requirements: Secure Socket Layer (128 -bit encryption), JavaScript enabled. 511 Page • If users continue to encounter difficulty, they should contact their program administrator. Card coordinators should contact their Central Bank account manager or the customer service center. Functional levels of user logins User logins are setup during implementation and later maintained by the authorized card coordinators based on functional roles established by the City. MyCentralPay allows for an unlimited number of roles. However, we recommend limiting the number of functional roles so they can be properly managed. Typical functional roles include: • Citywide Card coordinators • Group/Department Managers • Cardholders Once a card coordinator is logged in to MyCentralPay, the home page below appears. From this page, coordinators have access to all the information they need at their fingertips, including reports, adjusting user access, ecommerce/virtual card, ordering new cards, managing card limits and restrictions and statements. MyCentralPay is a user-friendly portal that gives coordinators the access and control they need to manage their department's card and ecommerce/virtual card programs. »•a Hellos Clayton;': • Announcements Caidhotder . i (roaon.�•eucros• Eri 4500,00 USD Establishing strategies and performing maintenance All cardholder strategies can be established at various hierarchical levels including department, division, etc. This is accomplished by creating custom roles assigned to the various hierarchical levels. The custom roles limit the access of individual cardholders and establishes specific strategies for the individual cardholder assigned to the role. We recommend that individual cardholders only have view access to their individual account information and all maintenance for individual cardholders be performed by the administrative card coordinators and/or the Central Bank customer service center. 521 Page Administrative card coordinators could have the ability to perform maintenance on the accounts and authorize strategies within the program. Maintenance and strategies that can performed by card coordinators include the following: • Add, delete and edit cardholder accounts o Both 'employee and emergency cards can be added, deleted and edited. • Request new cards o Except for emergency cards, cards will be issued in the navies of employees. • Cardholder credit limits o Cardholder credit limits can be changed at any time by a card administrator. o Emergency cards could be set to over -ride all strategies with no credit limit. Then, when the cards are needed the credit limit could be added within 20 minutes through MyCentralPay and be ready for immediate use. This provides an added layer of security to the emergency cards. • Spending limits by time o The City can control how much a cardholder can spend each day or each cycle. The City can also control the number of transactions an individual can initiate each day or cycle. • Single purchase limits o The City can control the maximum an individual can spend in a single transaction. • Temporary spending limits o The City can assign a temporary credit limit that overrides the individual's permanent credit limit. The temporary limit is established with a start and end date. When the start date is reached, the temporary credit limit is evoked. When the end date is reached, the individual's credit limit reverts back to their permanent credit limit. • Merchant Category Code (MCC) restrictions o High -risk merchant category codes can be blocked, and card coordinators can move MCCs from a blocked status to an unblocked status. o Central Bank adheres to all governmental and banking regulations (OFAC, Reg E, etc.) which may restrict usage of the City's program. Central Bank does not allow the following MCC codes participate in the program (7273 — Escort Services, 7297 — Massage Parlors and 7995 -- Online Wagers). o Central Bank may also implement fraud strategies that restrict usage at locations that have been identified as high fraud risk. • Merchant ID or group ID limitations o Restrict purchases to a specific merchant or groups of merchants, such as liquor stores, or only allow purchases at a specific merchant or groups of merchants, such as hotels or gas stations • Department Level Restrictions o All the cardholder controls can be established at various hierarchical levels including department, etc. Custom roles can be assigned to the various hierarchical levels. The custom roles limit the access of individual cardholders and establish specific controls for the individual cardholder assigned to the role. 53 .!Page Page Below is the home page for someone in the program's coordinator role. You can see that this user has access to several maintenance and reporting functions through MyCentralPay. • Central Bank CcenbercioI Porn onrs i Op Hell Amounenneeue Montt Chino Cotltt Crt3trunagremtgn st m Ann.! • CAM 13tvanhr ac none: ' Moles ttalkidt Myee Cs:Overuene,cn erletei EseeapotelMnedrkNs seal nntre howl frtl. Thsrnvvjuafftot:91,4 to wog to Accounts Payable Quick Links rraraamcgs uciar ttt.rranunw si Cer..r.fiiIcragesizaartfaits asmusmtet {ataCraertttb Below is the home page for someone in the cardholder role. You can see that this user's access is limited to cardholder information only. @ c.,nat Bank !Commercial Formats Iloi :e Cei J. Trzr�.n:IOns <Jr:raaayad- Htip FHello;'Clayto Announcements 19Cmr«u � oPast own nano announcements. My Links rf li •rranSirtlen Man aeement Cardholder arm 1 emRMa cwrono 4000.00 USD i 1 5 Tram.msa:0 menrnea venseomso snow More : ,L_wslc.":tort Un,crry'trmr+r:.rs.:: 1.414 %u • Q Links I rrensxtr BI i)• Mf..efertedhaesueons Lrreteerren[earanfnsroont YltvtStottmtnta Reports Requesting new cards One of the greatest benefits to Central Bank's Commercial Payments is the ability for the City to have control over the entire program (account maintenance, credit limits, Cardholder controls, AP payments, etc.) through MyCentralPay. A majority of the changes made in MyCentralPay take effect within 20 minutes. When a new card is needed, an authorized program coordinator can go into MyCentralPay and create a new account. If the City prefers, an authorized card coordinator also may call the 24/7 customer support center to have a new 54 !Page account created. If there are numerous new accounts, we recommend using the bulk file upload process. Reporting capabilities Commercial Payments provides a suite of standard reports and the ability to create any ad hoc report you need from over 800 data fields using our Report Wizard. This includes the custom report we have created for the City's 1099 process. Standard Reports Below is a listing of the standard reports: • Accounts: Shows accounts with credit limit, current balance, and current statement accounts • Expense Log: Shows transactions with financial code breakdowns by cardholder • Transactions: Shows transactions by cardholder • • Users: Shows basic user information • Accounts Payable Reports o Accounts Payable Merchants: Basic information about Accounts Payable o Accounts Payable Reconciliation: Review merchant logs by transaction posting date. o Accounts Payable Remits Bounce back: Shows Accounts Payable Remits Bounce back o Exact Match Audit: Details about applying the card rules for exact match o Merchant Audit: Details about what has changed for a given merchant over time o Merchant Log Audit: Details about what has changed for a given merchant log over time o Merchant Logs: Shows merchant logs with invoice detail and posted transactions • Admin Reports: Admin specific reports o Account Settings History Report: Lists changes to account settings configuration o MCC Group Profiles Assigned to Cards: Basic card information with the MCC group profiles assigned to the card o MCC Summary with Transactions: Total transaction amounts summarized by the MCC assigned to each transaction o Notification Report: List subscribers to notifications o Statement Notification Emails: basic information about the emails assigned for statement notifications o User Activity: Review actions taken by users on MyCentralPay Ad Hoc Reports Our Report Wizard is available to generate ad hoc reports. The Report Wizard has over 800 data fields that can be used to generate any type of report required by the City. Central Bank 551Page will assist the City in building ad hoc reports when needed. The customized 1099 report is already in place today. Reports can be schedule to run on a regular basis. Scheduled reports be distributed via email to any individual or groups within your organization. Distribution is determined by the email groups the City creates for a scheduled report, Record Retention Historical information is stored on MyCentralPay for 18 months. Information older than 18 .months can be accessed through a request to Central Bank. Rebates A complete rebate schedule can be found in the pricing section of our proposal. Utility Billing and Lockbox Services As the current provider of this service, Central Bank is happy to continue providing this specialized service to the City through our partnership with Brown Printing. As part of the Modern Litho Family of Companies, Brown Printing has stood the test of time serving the local business community of Jefferson City. As a sister company to Modem Litho (Jefferson City) and Modem Litho St Louis (St Louis, MO), Brown Printing compliments their large format offset printing, publishing and mailing services with variable data digital print, web -to -print solutions, and marketing and direct mail campaigns. Additional specialty commercial printing services include wide format and display graphics. Brown Printing has embraced the local community of Jefferson City both as a company and as individuals. They are an integral part of the Modem Litho family of companies. They are also known for their following successes and unique corporate certifications. • USPS Detached Mail Unit (DMU). Plant load certified with point-to-point mail entry at a USPS • Sectional Center Facility (SCF) • Printing Impressions Top 400. Provides the industry's most comprehensive ranking of the leading printing companies in the United States and Canada. • Central Missouri United Way Pacesetter Company • Member, Missouri Chamber of Commerce • Member, Graphic Arts Alliance Outlined below is the current process that will remain with the award of this contract. 56 J Page City -of Jefferson. Lockb.ox Processing Central Bank developed a process with the City of. Jefferson to. ensure their financial needs were, 'and continue to 00; metwithout hassle: • 1 DEVELOP POSTCARDS Postcards include a MICR tine for 'automated tuocesefng. 2 POSTCARD PICKUP Our Central Bank staff picks up the mai and sends to our Central Technology Services for processing. 3 DEVELOP PROCEDURES Central Banc worked alongside city stall on proper processing procedures. 4 SETUP FILE EXCHANGE A the exchange system was bull so that the City could use Springbrook to exchange files for . automated payments. 5 AUTHORIZED USERS CAN LOG IN The aty can view all Invoices and checks online. 6 EXCEPTION PROCEDURES The Cfty is able to process any exceptions that come In. Below is a sample of the files that are uploaded from the city for automated payments. This file is a fixed width format FteIC_......_......._.._._ .customer dumber _...._.. 4.9.141.o. 1.._........_.._. with.__._..____ ._._..._....._.__......._....._._..__. __......._.. ti_..__�.__....._....._......_.�......__......... CCstamer Sequence _.. '._ Amount ._. _.... .._.__.. 2,L...._. _ . .. _.. _... _..... _ .._. _._.._ ag .1014Pleasill..�,._ KM) ......___,...._._...__..1Q age Me..._. < ... . _..... .. _..... IMO 23._.._..._._ 2§ D2 ... _ . .. .._..._.. .. _. (M. 08000000000006001133011020 98808886660889801817011020 08130821308013800083676011020 08860080188000802916011020 80000880282000001133011020 88080008080806003734811020 09000808008888086173011820 88888880188888081133011020 00088080380000082672011020 0000000081380130005579011020 Below you will find a sample of the current Utility Billing Postcard developed by the City of Jefferson and Central Bank. Jefferson City Utilities P.O. Box 1278 Jefferson City, MO 65102 573-634-6328 Acct. No. Bill Period 3/1/2017 - 3/31/2017 Due Date 4/15/2017 Amt Due $353.38 Account Number Sewer March 2017. Autopay is available. Pay at www.jeffersoncitymo.gov/payments Service Address: Service Address Acct. No. 031394.000 Bill Period 3/1/2017 3/31/2017 Due Date 4/15/2017 Beg. Bal. 353.38 Payments -353.38 AdyLate Fees 0.00 Sewer 353.38 Amt Due 5353.38 Remit this portion and payment to: FIRST CI .AS US POSTAGE PAID COLUMBIA MO PERMIT 319 (Please keep this for your records, return bottom portion) Jefferson City Utilities P.O. Box 1278 Jefferson City, MO 65102 031,394000 000035338 Return Service Requested 1{...111.1111 111111111.!111u111111111.11111...111.111"HHI1 Address Block Address Line 1 City, State ZIP Employee Health Savings Accounts (HSA) Health Savings Accounts Central Bank is proud to provide City of Jefferson employees with Health Savings Accounts (HSAs). Most importantly, we are proud to provide local customer service and attend employee benefits fairs to ensure employees understand all the advantages of an HSA. HSAs are paired with High Deductible Health Plans to help employees reduce their tax exposure and provide more affordable health insurance coverage. HEALTH SAYINGS ACCOUNT PLAN HIGH DEDUCTIBLE INSURANCE Helps Pay Your Deductible Tox- Dcductiblo Deposits Tax• Deferred Growth Totc-Free For Eligible Expanses Protects You From Big Medical Bills HSAs create unique tax benefits for account holders. 58 1 P a g e • Contributions are 100% tax-deductible. o You choose when to make contributions and how to invest. o Contributions may be your employer are excluded from your gross income. o Funds roll over from year to year o The interest or other earnings on the assets in the account are tax -deferred. o Funds can be used at any time for qualified expenses, tax-free HSA Contributions Below are the annual contribution limits for HSAs. Contributions are increasing for 2023. Insurance Coverage Individual Coverage $3,650 Family Coverage 2022 2023 $7,300 $3,850 $7,750 Other Benefits With our mobile and online banking options, including Bill Pay and mobile check deposit, and MasterCard' debit cards, employees can bank anytime, anywhere. Here is an outline of our HSA product: • Debit Card: Central Bank provides a free MasterCard® debit card with Apple Pay® for each account holder and his or her authorized signers. The card is accepted anywhere MasterCard® is accepted to pay for any qualified medical expenses. • Bill Pay: Bill Pay allows users to pay bills or reimburse themselves online or through a mobile device without having to worry about checks, envelopes or stainps. Simply enter the payee information online and the check is sent on the participant's behalf. Users can: o Control who gets paid and when o Save time by setting up monthly recurring payments o Avoid late fees by using expedited payments • Investments: Central Bank allows participants to invest excess funds in a wide range of mutual funds to grow their HSA funds. HSA Investments allows participants to invest a portion of their health care dollars in a grouping of widely recognized mutual funds in a spectrum of asset classes. Central Bank provides and easy -to -use online hub, myHSAinvesments, to help participants manage, protect, and grow health care dollars on their terms with the tools needed to make smart investing decisions. o Learn — Understand the most appropriate investments for your objectives and risk tolerance. o Research — Find educational resources to help you understand basic investing concepts and strategies. 591Page . r •.:1. PISA o Invest — Access mutual fund prospectuses and Morningstar'' reports to help you understand the strategies and risks associated with each fund, and how the available funds have performed historically. Additionally, participants who want to speak with an investment advisor rather than using an online tool may speak with one of our Central Investment Advisors to development an HSA investment plan. • Interest: All funds in an I-ISA earn interest. HSA interest is considered part of the HSA funds for tax purposes meaning any earnings from an HSA grow tax free. Interest is earned by the participant on a monthly basis. • IRS Reporting: Central Bank's secure, online portal provides participants year-to-date contributions, so participants can track their spending throughout the year. Additionally, Central Bank provides IRS forms 5498SA and 1099SA through the HSA Central Portal for participants. Form 5498SA reports the contributions and rollovers made during the previous calendar year. Form 1099SA reports the distributions to the account holder or medical providers made from the health savings account. • Additional features: o The HSA Central mobile app, available through the App Store and Google Play, makes it easy to check balances, view transactions, and manage funds and investments. The mobile app provides the following features: ■ View real-time account balances • Pay bills • Transfer funds • View and manage investments ■ Add and track expenses for each family member with Expense Tracker • Scan UPC codes to check item eligibility with the Eligible Expense Scanner • Monitor tax year contribution limits • Add text or email activity alerts ■ Order debit cards • Add beneficiaries ® Use HSA Quick Help, a chat bot to help answer frequently asked questions. • Mobile wallet- allows consumers to a securely add their HSA Central debit card to their mobile device for contactless payments, i.e. Apple Pay, Google Pay, Samsung Pay. HSA Central account holders will also have the ability to send various push notifications to themselves. 601 Page Electronic Pay Option/Accounts Payable Central Bank's Commercial Payments EcommerceNirtual of -the -art platform. The platform has been in operation for best in class solution within the financial services industry. how it works: QCentral Bank Commercial Payments Step 1 Customer Initiates Payment to Vendor before 3:30 p.m. Step 10 Bank receives payment from Customer & pays rebate. Step 9 Commercial Payments Sends Daily Reports to Bank & Customer Step 2 Commercial Payments Processes Payment File by 4:30 p.m. D card system operates on a state - over 24 years and is rated as a The process flow below shows Step 3 Commercial Payments Releases AP Flle Funds Central Bank Commerce Payments Step 8 Bank Reconciles using QCentTlal Bank Commercial Payments Commercial Payments Tools D Step 7 MasterCard settles with Bank as Vendors PuIVPush Payment Step 4 Commercial Payments toads Virtual Cards with Authorized Amount 0 Central Bank Commercial nts Step 5 (next day) Commercial Payments Sends • Remittance Notice to Vendor Step 6 Vendor Receives Payment With Central Bank's solution, the City can choose to push or pull payments. • Push: You can take advantage of the unique Deposit Pay functionality, which allows you to push a payment to a vendor's account. • Pull: Secure email is used to notify a vendor that a payment is ready to be pulled via the MasterCard network using a dedicated or single -use ghost account. o Dedicated Ghost Account: A dedicated virtual (ghost) account number assigned to a specific vendor for use when pulling payments o Single Use Ghost Account (SUGA): A one-time use virtual (ghost) account number assigned to a specific transaction with a specific assigned dollar amount for use when pulling payments. With Central Bank's Commercial Payments, you have the ability to manually and programmatically apply specific funds to a ghost account or single -use account to make payment to a vendor. Central Bank will set up a $0 MasterCard ghost account for all participating vendors or single -use MasterCard accounts. 611 Page Participating vendors are flagged within your accounting system as an alternate payment type. By flagging the vendors, it allows for approved payments to flow outside of the current check payment run into a separate payment sent through Central Bank. The file is sent via secure file transfer protocol or is uploaded directly to the ecommerce/virtual cards solution at AOC. Two important steps occur once the file is received. • First, a merchant log is created and the vendors' ghost accounts are funded by Central Bank to the exact penny of the payment being made. For example: The City is paying a vendor $10,000. The payment file coming from the City would include one or more lines depending on whether one or multiple invoices are being paid. The lines contain necessary information for the vendor to match payment with their invoice. Standard information is invoice number, dollar amount, discounts taken, etc. • Second, Central Bancompany will send an electronic payment advice to the vendor outlining settlement payment information for reconciliation needs. This electronic payment advice can be customized by the City to meet specific needs. Common information in the payment advice, includes invoice numbers, dollar amounts, how to process the payment and any other pertinent information the vendor would need for the payment. This information is typically what would have been provided to the vendor on a check stub. Vendors prefer this type of payment over standard ACH payments because more information is provided on what is being paid thereby reducing staff time spent on accounts payable processes. In addition, a vendor's time spent on accounts receivables is reduced and they realize the time value of money. Once the payments are made to the vendors and the billing cycle ends, Central Bank will provide an electronic statement to the City showing the transactions made and how much is due. Rebates A complete rebate schedule can be found in the pricing section of our proposal. Other Optional Services eDeposit eDeposit allows customers to create images of checks received throughout the day and deposit there in the bank electronically. The process is simple: • Use the small tabletop scanning device along with eDeposit software to create images of checks • The software automatically verifies each check using advanced handwriting recognition software • Complete and balanced deposits are transmitted to the bank via a secure Internet connection 621 Page it's the SPEEDY WAY TO DEPOSIT customor pays withcheeK .—r. tronsmit deposit see it now online The benefits of eDeposit: • Easy to use • Needs a high speed Internet connection • Depositing money is streamlined an.d accurate • Faster funds availability • Extended cutoff time for same day business • Secure encrypted transmission • No more driving to the bank Business Mobile Check Deposit Deposit checks anywhere, anytime with your smartphone or tablet. Features • Easy to use • Depositing money is streamlined and accurate • Faster funds availability (Money will be available for use on the next business day if the deposit was made before 6 p.m. CST) • Secure encrypted transmission • No more driving to the bank or waiting in line Process • Login to Central Bank's mobile App • Enter the check information and capture an image of the front and back of the check • The deposit is transmitted to the bank via a secure internet connection Deposit Guidelines • Only one check per deposit transaction • The name on the check must match the name on the account • All deposits must have a U.S. routing number • Third party checks are not eligible for Mobile Check Deposit 631 Page • Foreign checks and savings bonds are not eligible for Mobile Check Deposit ATTACHMENT A - PROPOSAL FORM (Revised) Numbers in red have been updated based off 2021 activity from our current provider for banking services. Only the "Total" column has been updated. Base Bid, Method of Proposal: Fixed L'ilu:N.Y Estimated '.b Annual Volume �. • It.l�. Proposal y/,.>3� iini:+ i :, f N V' -f +� til C'� �' .r � x• r ny,Ty� �.11�1t, • ?}�^, n�n� CIi+Mp'�.L p , [£ 4 ! �:ti7�. •.�y Xe L yru«7779. FF3''aa��sf�'�•`'.i,(. )yy"d,X,'� • 1.J.{:1 ,,.ti �t 1l� ` ., :SI' i 1 u t1j ++.' (x 3xt . ♦ �?3 ; 1a ,• r 3 [ t ice-: - 114 ^!'� 'ctit 1 n 7 r" -141.4:1.f; �}ii�r ,, fjl�4 " .y', , y , �� x i t sw • .f !i 2:�' . ir" ' i e;;;„. -. .'1 'f',t' h : •:a a A s Ay '+. ;i- � '4 i !1'i'^•.1 7, ,1 � � k} "F t tix � }+rt'� _t F• ii',�i f •.A. i 7 , :y: w�;.+' �S'. `. v 4' tl 1 •' ,» .,�. ( f� y �,,� 2�• ) .�'�j •j o f5-� S(p '•• y�i u•,{' 7.r `6 _ 7,• ��, � �� i =� � +�� `� r4 iafi�' • 1'>� Yk1 r � i. ! tS i. .. a. 1.. .'3-:•"%}..7•t�i�� .�, <• . w - 7 i Js a " .,w'. �r i r.�• s y, ,j�c i• ..�>.. =.F�.�; • ,�'f �. "1 ! ii %i:%yi}lt�' I 7. f S'e K.yn T� ' I' �i'i��i.l^iJ��i� a J ��t s f!= :�/�i • Y' ,, `t i a Yid „J �' y ham. .�:3.. `a+4 � 1f •�.. is Y '� , ' ��f � � �•t�.�, ,r :l Yr i ` •�, e�. � • 1•, �•� 1 'v :� '`fiy.`r_H �f ��' 1 f�=.�,.'`+'. h.,..• I1p7'' 4jLi�i%F �', yt 1;�} ✓ ,,In, L : r 3 ,! 1- . ♦ ��ai.. `7 �.t�y Account Maintenance 12 12 96 105 . $7.00 $735.00 Checks Paid 50 8,200 400 7,314 $0.09 $658.26 ACH Transfers 17,000 27,000 500 43,911 $0.05 $2,195.55 ACH Files Processed 90 60 204 $0.00 $0.00 ACH Returns 15 100 68 $2.00 $136.00 Deposited Items 86,200 53,288 $0.09 $4795.92 Deposits 8,900 9,311 $0.09 $837.99 Deposit Items Returned 55 22 $2.50 $55.00 Wire Transfers - Incoming & Outgoing Combined 12 61 $7.00 $427.00 Coin Counting - Parking/Transit number of rolls 31,364 rolls 17,848 $0.01 $178.48 Electronic Listing of Paid Items 0 12 0 12 • $0.00 $0.00 Paid Item Listing (Imaging) 50 8,200 400 7,314 $0.00 $0.00 Deposit Item Listing (Imaging) 8,900 9,311 $0.00 $0.00 Positive Pay 50 8,200 400 7,226 $0.02 $108.39 Safe Deposit Box (small) $0.00 $0.00 Zero Balance Accounts 3 $7.00 $21.00 Electronic Balance & Transaction Reporting Service $.00 $0.00 Total Service Charges } S tt •. r1 f . ' - y : ..x7 �, ,! : Jl r 7. r i 1 7. . 't r Y � >• 14 7.x • .° r rf1 v.: {� ,•s {.7.'y? . :!•7 ` Si : ( t > .F .�•a f rn . .. •.x ._ :S i; } - - ''`, 's 1° . ti .. •./..77 ::j ,4y' 1 :� . 7 .1 �� j" . Y •1 (i ' J . },,-_7,•:X'�f;Y,, ^: 651Page Estimated Annual Volume P Proposal Banking Service Depositories Payroll Account General Account Misc. Small Accounts (5) Total Charge per Item Est Annual Charges Electronically Placed Stop Payments 150 22 $5.00 — — S110.00 Overnight Sweep Accounts 6 $0.00 $0.00 Credit Card Receipt Merchant Services (9 locations, MasterCard/Visa/ Discover) [11 $500,000 See notes See notes Procurement Cards (approx. 105 cards) $50,000/mo $50,000/mo $0.00 $0.00 Procurement Card Rebate [2] ($7,125) Electronic Accounts Payable Rebate [3] ($17,500) Utility Billing and Lockbox $0.00 $0.00 Printing and Processing postcards 20,500/mo 245,689/yr $0.095 $23,340.46 NCOA 20,500/mo 245,689/yr $0.01 $2,456.89 Lockbox Services 5,405/mo 42,246/yr $0.47 $19.855.62 Health Savings Accounts (HSA) 80 80 $0.00 $0.00 Other Investment Charges (Specify) $0.00 $0.00 Programming Fees $100.00 $0.00 Total Service Charges $131.43 $31,322.69 661 Page Provide the firm's best and most competitive fixed interest rate for all City balances for the five-year period. 2.65% Provide the firm's best and most competitive fixed interest rate based on $50 million for the five-year period. List the interest rate for all balances up to $50 million and the interest rate for balances above $50 million. For all collected balances over $50 million Central Bank will pay the City of Jefferson a rate of 75% of the 91 -day Treasury Bill. List the best and most competitive investment management fee based on a $50 million base. 20 bps on assets under investment Any other alternate investment options may also be presented. Having familiarized ourselves with the requirements for the City of Jefferson, we fully understand the amount and quality of services required and being duly authorized on behalf of the company or firm below, hereby proposes to furnish services as specified herein and execute this proposal hereunder. I/We the undersigned do herby certi fy that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. NAME OF COMPANY The Central Trust Bank AGENT AND TITLE David V. Meyer Senior Vice President ADDRESS 238 Madison Street _Jefferson City, MO 65102 TELEPHONE 573-634-1153 DATE 1 EMAIL ADDRESS David.Meyer®centralb .net SIGNATURE OF PROPOSER V Form of Business: _ Sole Proprietorship Pain [1] Merchant Services Pricing Discount Rate: Authorization Fee: Voice Authorization Fee: Transaction Fee: Batch Processing Fee: On File Monthly Fee: Chargeback Fee: Retrieval Fee: DataGuardian Fee ZZ, hip X Corporation ^ Limited Liability Corporation BankCard Cost of Interchange Plus 0.20% $ 0.15/per authorization $ 0.10/per authorization $ 0.00/per transaction $ 0.00 $ 00.00/monthly $ 20.00/chargeback occurrence $ 5.00/occurrence $ 14.95/monthly 671 Page [2] Central Bank offers a rebate structure with the MultiCard program. On average for the last year the City of Jefferson has earned a rebate of $6,300.00. A full rebate structure is included below: Annual Net Card Volume $0 to $499 999 Revenue Share bps . Proposed Average Prefuud (no cycle) ! Revenue Share 5 90 $2,250 $500,000 to $999,999 95 $7,125 $1,000,000 to $2,499,999 100 517,500 $2,500,000 to $4,999 999 105 $39,375 =>$5,000,000 110 $55,000 [3] Central Bank offers a rebate structure for the Electronic Accounts Payable program. On average for the last year the City of Jefferson has earned a rebate of $15,000.00. A full rebate structure is included below: Annual Net Card Volume $0 to $499,999 Revenue Share hps Prefuud (no cycle) 90 Proposed Average Revenue Share $ $2,250 5500,000 to 5999,999 95 57,125 $1,000,000 to 52,499,999 100 517,500 $2,500,000 to $4,999,999 105 S39,375 ----->$5,000,000 110 $55,000 * Central Bank combines the spend from the MultiCard Program (#3) and the Electronic Accounts Payable program (#4) to provide a higher level of annual net card volume to maximize the revenue share/rebate the City of Jefferson receives. Central Bank would also recommend running a second vendor campaign to maximize the total rebate the City receives. * We offer revenue share on Standard transactions, Level III, and Large Ticket transactions. Vendors pay less interchange for Level III and Large Ticket (Level III with a ticket size >$7,500) transactions. Level HI transactions will receive revenue share of 60 bps (0.60%) and Large Ticket transactions will receive revenue share of 40 bps (0.40%), as the city currently receives today. 681 Page ATTACHMENT B Affidavit of Compliance with Section 285.525-285.550 RSMo For Alt Services in Excess of $5,000.00 State of County of Missouri ) Cole ) ) ss , am an authorized agent of The Central Trust Bank (Bidder). This business is enrolled and aftici ates in a federal work authorization for all wo rking p program employees in connection with services provided to the City of Jefferson. This business does not knowingly employ any person that is an unauthorized alien in connection with the services being provided. Documentation of participation in a federal work authorization program (signature page of the MOU with Homeland Security) is attached to this affidavit. Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in violation and submit a sworn affidavit under penalty of perjury that all employees arc lawfully present in the United States. Pantni%r Subscribed and sworn to before me this c2 6 day of J My commission expires:) cAvx vevr I»2cz5 If bidder is an individual and does not have any employees of any sort, complete this section. 20,E SLIz.Z.40.ael Notary Public 7-0 Date BLAKE AARON KOETT1NQ Notary Pubtlo-Notary STATE OP MISSOURI Cormolsalonad for Cole County My Co1f2 January 11.1025 I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence. Date Signature Subscribed and sworn to before me this day of My commission expires: Notary Public 691 Page EVerify.- --Company um err 32 55 Client Company ID Number: 461282 THE E»'VERIFY PROGRAM FOR EMPLOYMENT VER1FJCATION MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS USING A E; -VERIFY EMPLOYER AGENT magi PURPOSE AND AUTHORITY • Thle Memorandum of Underetanding (MOU) sets forth the points of agreement between the Department of Homeland Security (DHS), ,Central 80tcon1oa!y (Employer), and D (E -Verify Employer Agent) regarding. the Employer's and E.Verify Employer gent'e participation in the Employment Eligibility Vdrlflcation Program (E -Verify). This MOU explains certain features of the E*Verify program and enumerates specific responsibilities of DHS, the Social Security Administration (SSA), the Employer, and the 1 Verify Employer Agent. Relerencee to the Employer include the E -Verify Employer Agent when acting on behalf of the Employer. E.Vorify le a program that electronically confirms an employee's eligibility to work In the United States after completion of the Employment Eligibility Verifioation Form (Form 1-9). For covered government oontractors, E»Verify is used to verify the employment eligibility of oil newly hired employees and all existing employees assigned to Federal contracts or to verify the entire workforce if the contractorso chooses. Authority for the E -Verity program Is found in Title IV, Subtitle A, of .the illegal immigration Reform and Immigrant Responsibility Act of 1990 (IIR1RA), Pub. L.104-208,110 8tat. 3009, as amended (8 0.84. § 1324a note), Authority for use of the E -Verify program by Federal contractors and subcontractors covered by the terms of Subpart 22.18, "Employment Eligibility Verification; of the Federal Acquisition Regulation (FAR) (hereinafter referred to In this MOU es a 'Federal contractor with the FAR E•Verify clause"} to verify the employment eligibility of certain employees working on Federal contracts Is also found In Subpart 22.18 and In Executive Order 12589, as amended. ARTICLE it FUNCTIONS TO BE PERFORMED A. RESPONSIBILITIES OF SSA 1. SSA worm to provide the Employer (through the E Verify Employer Agent) with Available Information that will allow the Employer to confirm the accuracy of Social Security Numbers provided by ail employees verified under this MOU and the employment authorization of U.S. citizens. 2. SSA agrees to provide the Employer and E»Verify Employer Agent appropriate assistance with. operational problems that may arise during the Employer's participation in E -Verify. SSA.agrees to provide the E -Verify EnnptoyerAgent with names, titles, addresses, end telephone numbers of SSA representatives to be contacted during the E•Verify Page 1 of 161 t:Notify MOU for employot (MR) Wag a B.Votify Employor/gvn1 I f ovision Oa* 06/01/09 w ww. d i r s..g oviE -Vo r i iy • 70I Page :EVerjfy ornpnny ID umbor; 2866 "" Client Company ID Number: 461262 process. 3. SSA agrees to safeguard the Information provided by the E mployer through the &Verify program procedures. and to limit access to such information, as Is appropriate by la w, to individuals responsible for the verification of Social Security Numbers and for evaluation of E -Verily or such other persons or entities who may be authorized by $$A as govemed by the Privacy Act (6 U.S.C. § 662a), the Social Security Act (42 U.B.C.1300(a)), and SSA . regulations (20 CFR Part 401). 4. SSA agrees to provide a means of automated verification that is designed (in conjunction with DHS's automated system If necessary) to provide confirmation or tentative nonconftrrmation of U.S, citizens' employment eligibility within 3 Federal Government work days of the Initial Inquiry. 6. SSA agrees to provide a means of secondary verification (including updating $SA records as may be necessary) for em ployees who contest SSA tentative nonconfirmaiions that le designed to provide final confirmation or nonoonfrmatlon of U.S. citizens' employm ent eligibility end accuraoy of SSA records for both citizens and non -citizens within 10 Federal Government work days of the date of referral to SM, unless SSA determines that more than 10 days may be necessary. In such cases, SSA wits provide additional verification lnstructlone. B. RESPONSIBILITIES OF OHS t After SSA verifies the accuracy of SSA records for employees through &Verify, DHS agrees to provide the Employer (through the E'Verlfy Employer Agent) access to selected data from DHS's database to enable the Employer (through the &Verify Employer Agent) to conduct, to the extent authorized by this MOU: * Automated verilloatlon checks on employees by electronic means, and • Photo verification checks (when available) on employees. 2. DHS agrees to provide to the Employer and &Verify Employer Agent epprapdate assistance with operational problems that may arise during the Employer's participation in E -Verify, DHS agrees to provide the E -Verity E mployer Agent names, Hiles, addresses, and telephone numbers of DIMS representatives to be contacted during the EA/oily process. 3. OHS agrees to make available to the Employer (through the &Verify Employer Agent). at the E -Verify Web site and on the &Verify Web browser, instructional materials on E Verify policies, procedures and requirements for both SSA and DHS, including restrictions on the use of E-Vedty. DHS agrees to provide training materials on E -Verify . 4. D148 agrees to provide to the Employer (through the E -Verify Employer Agent) a notice, which indicates the Employer's participation In the &Verify program. DHS also agrees to Pogo 2 of 151 a -Verity MI for Emvtoye (CGanq using a aVerify Em ployorkient t Rovfsbn Dada 02/0f/00 www.dhs.govlE•Vorlfy 71 1 Page EVeriry Company 1D Numboir: 32866 - Client Company ID Number: 461262 provide to the Employer (through the E -Verify Employer Agent) anti -discrimination notices issued by the Office of Speclel Counsel for l mrntgration-Related Unfair • Employment Practices (O80), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue the (Verify Employer Agent a user identification number and . password that will be used exclusively by the E•Veriiy Employer Agent, on behalf of the Employer, to verify Information provided by employees with DHS's databases. 6. 0115 ea reee to safeguard the Inform ation provided to DHS by the Emptoyer (through the E -Verify Employer Agent), and to limit access to such information to Individuals responsible for the verification of employees' employment eligibility and for evaluation of the EEVerlfy program, or to such other persons or entities as may be authorized by applicable taw . lnformallon will be used only to verify the accuracy of Soda! Security Numbers end employment eligibility, to enforce- the Immigration end Nationality Act (INA) and Federal criminal taw s, and to administer Federal contracting requirements. 7. DHS agrees to provide a means of automated verification that is designed (in conjunction with SSA verification procedures) to provide confirmation or tentative nonoonffrmatlon of employees' employment eligibility within 3 Federal Government workdays of the initial inquiry. 8. Dila agree° to provide a means of secondary vorifioatlon (including updating 0118 records as may be necessary) for employees who contest 01.18 tentetive nonoonfirmetions and photo non -match tentative nonconlrmettons that is designed to provide final oonftnnatton or nonconfrrnetton of the employees' employment eligibility w ithin 10 Federal Government w ork days of the data of referral to DHS, unless OHS detemilnes that more than 90 days may be necessary. In such cases, DHS will provide additional verification instructions. C. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the notices supplied by OHS (through the E.Vedfy Employer Agent) in a prom inent place that Is clearly visible to prospective employees end all employees w ho are to be verified through the system. • 2. • The Employer agrees to provtde to the SSA and DHS the names. titles, addresses, and telephone numbers of the Employer reproaontotivoo to loo contacted regarding E -Verify. 3. The Em ployer. agrees to become familiar with and comply with the most recent version of the E -Verify User Manual. The Employer will obtain the E -Verify User Manual from the E -Verify Employer Agent. 4. The Employer agrees to comply with current Form 1.8 procedures, with two exceptions: • if an employee presents a "List 8" identity docu ment, the Employer agrees to only accept " MI WI documents that contain a photo. (List B documents identified In 8 Patio 3 0116 I Warily MoU roe Employer (Menu enu uskrg cal PVerlry Employer lieen11 Revision Date a 111-9 w ww.dhs.govlE.Vortiy 721Page �-Verif�r. Company ID Number: 32055 Client Company ID Number: 451252 274a.2(b)(1)(B)) can be presented during the Form 1.9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E.Verify at 1-800.464.4218. • If an employee presents a 0118 Form 1.551 (Permanent Resident Cord) or Form 1- 756 (Employment Authorization Document) to complete the Form 1-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form 1.9► The photocopy must be 01 sufficient quality to allow for verification of the photo end written information. The employer will use the photocopy to verify the photo and to assist OHS with lis review of photo non -matches that are contested by employees. Note that employees retain the right to present any List A, or List 13 and List 0, documentation to complete the Form 1-9. DHS may In the future designate other documents that activate the photo screening tool. 5. The Employer understands that participation in E -Verify does not exempt the Employer from the responsibility to complete, retain, and make available for inspection Forms 1.9 that relate to its employees, or from other requirements of applicable regulations of laws, including the obligation to comply with the anlldlsorlminatlon requirements of section 274B of the INA with respect to Form 1.9 procedures, except for the following modified requirements applicable by reason Qf lbe Employer's participation In Verify: (1) Identity documents must have photos, as described In paragraph 4 above; (2) a rebuttable presumption is established that the Employer has not violated section 274A(a)(1)(A) of the immigration and Nationality Act (INA) with respect to the hiring of any individual 1111 obtains confirmation of the identity and employment eligibility of the Individual In good faith compliance with the terms and conditions of E -Verify; (3) the Employer must nollfy DNB if it continues to employ any employee after receiving a final nonconfirmaticn, and is subject to a civil money penalty between 3550 and $1,100 for each failure to notify DM$ of continued employment following a final nvneonflrmaiton; (4) the Employer Is subject to a rebuttable presumption that It has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A) If the Employer continues to employ an employes after receiving a final nonoonfirmatton; and (6) no person or entity participating In E -Verify Is civilly or criminally liable under any law for any action taken In good faith . based on information provided through the oonflmiatlon system. pHs reserves the right to conduct Form 1.9 and E -Verify system compliance inspections during the course of E. Verify. as well as to conduct any other enforcement activity authorized by law. 0. The Employer agrees to initiate E -Verify verification procedures (through the E -Verify Employer Agent), for now employees within 3 Cmployor buafneaso days after each employee has been hlred (but after both sections 1 and 2 of the Form 1-9 have been completed), and to complete as many (but only as many) steps of the E -Verify process as are necessary according to the E -Verify User Manual, or In the case of Federal contractors with the FAR &Verify clause, the E -Verify User Manual for Federal Contractors. The Employer is prohibited from Initiating verification procedures before the employee has been hired and the Form 1.9 completed. if the automated system to be queried Is temporarily unavailable, the 3 -day time period Is extended until It Is again operational in order to accommodate the Employes .attempting, In good faith, to make Pogo 4 br 18 j &Verify MOU rot lirrsployor (C)ienU using a lZ.vorify EmployerAggnt I IloYrti4A DIM 09.01104 www.dbs.goviE•Vorlfy *Page Company ID Number: 32855 Client Company ID Number: 451262 inquiries during the period of unavailability. Employers may initiate verification, through the E -Verify Employer Agent, by notating the Form 1.9 In circumstances where the employee has applied for a Social Security Number (SSN) from the SSA and is wafting to -receive the SSN, provided that the Employer (through the f. Verify Employer Agent) performs an E -Verify employment verification query using the employee's 8$N as soon as the S8N becomes available. 7. The Employer agrees not to use EA/wily procedures for preemployment screening of job applicants, in support of any unlawful employment practice, or for any other use not authorized by this MOU. Employers must use E -Verify (through Its 3Verify Employer Agent) for all new employees, unless an Employer is a Federal contractor that qualifies for the exceptions described In Article 1I.D,1.o. Except as provided In Article 11.0, the Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. The Employer understands that if the Employer uses the E. Verify system for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its access to SSA and DHS Information pursuant to this MOU. 8. The Employer (through its E»Verify Employer Agent) agrees to follow appropriate procedures (see Article 111, below) regarding tentative nonconffrmatione, including notifying employtree In private of the finding and providing them written notice of the findings, providing written referral instructions to employees, allowing employees to contest the finding, and not taking adverse action against employees if they choose to .contest the finding. Further, when employees contest a tentative nonconfirmation based upon a photo non -match, the Employer Is required to take affirmative steps (see Article 111=E3, below) to contact DNS with information necessary to resolve the challenge. 9. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DH$ is processing the verification request unless the Employer obtains knowledge (as defined In 5 C.F.R. § 274x.1(1)) that the employee Is not work authorized. The Employer understands that an initial .inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirrnation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo non• match, does not establish, and should not be interpreted as evidence, that the employee Is not work authorized. In any of the cases listed above; the employee must be provided a MI end fair opportunity to contest the finding, and it ho or oho deco oo, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment ellgfbtllty status (Including denying. reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, refusing to assign the employee to a Federal contract or other assignment, or otherwise subjecting an employee to any assumption that he or she Is unauthorized to work, or otherwise mistreating an employee) until and unless esoondary verification by SSA or DHS has been completed and a final nonconfirmatlon has been Issued. If the employee does. not choose to contest a tentative nonconfirmatlon or a Page G of i0 j &Vent? MOU for Esep oyar (Mont) using a 0•yorify i:mpfoyor Agent i Revision caw MONO www.d ha.goviE•Verify -741 Page 'E. -Verify, Company ID Numbor 32885 Client Company ID Number: 451262 $• re r.....r photo non match or if a secondary verification is completed and a final nonconfirmatlon is Issued, then the Employer can find the employee Is not work authorized and terminate the employee's employment. Employers or employees with questions about a final nonconfirmation may call E -Verify of 1-888.404.4218 or 080 at 1-800-265-0168 or 1- 800-237-2615 (TDD). 10. The Employer agrees to comply with Title VII of the Civil Rights Act 0110434 and section 2746 of the INA, as applicable, by not discriminating unlawfully against any lndMdual in hiring, I1rIng, or recruitrnant or referral practices because of his or her national origin or, in the case of a protected Individual as defined in section 2748(0)(3) of the INA, because of his or her citizenship status. The Employer understands that such illegal practices can include selective verification or use of &Verify except as provided In part D below, or discharging or refusing to hire employees booause they appear or sound °foreign" or have received tentative nonconflrmalions, The .Employer further understands that any violation of the unfair lmrntgrettonrelated employment practices provisions In section 27413 of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and vlolallona of Title Vii could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either seolon 2748 of the INA or Title VII may also lead to the termination of its participation In &Verify, If the Employer has any questions relating to the sntkilscrlmination provision, It should contact 080 al 1400-285410 or 1444.237.2316 (TDD). 11. The Employer agrees to record the case verification number on the employee's Form 1-9 or to print the screen containing the case verification number and attach tt to the employce'eForm 1.9. 12. The Employer agrees that it will use the information It receives from SSA or DHS (through the E -Verify Employer Agent) pursuant to &Verify and this MOU only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means bf aocess to it (ouch as PINS end passwords) to ensure that it is not used for any other purpose and as necessary to protect Its confidentiality, Including .ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perfonn the Employer's responsibilities under this bilOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 13. Tha Employer acknowledges that the information which It receives through tho E•Vorify Employer Agent from SSA Is governed by the Privacy Act (5 U.B.C. § 552a(I)(1) and (3)) and the Social Security Act (42 U.S.C. 1308(a)), and that any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 14. The Employer agrees to cooperate with DNS and SSA in their compliance monitoring and evaluation of E -Verify, Including by permitting DHS and SM, upon reasonable notice, to review Forma 1-S and other employment records and to interview It and its Pogo 6 of 181 E•Veriry Moll fog E1r.*doyer (clen) using a F.Vority Employer Agent' Rolston Mkt Q9ADIN0 www.dhs. go vIE•Vo ri fy 751Page EVerify Company ID Number: 32858 Client Company ID Number: 451282 employees regarding the Employer's use of E -Verify, and to respond in a timely and accurate manner to DH$ requests for Information relating to their participation in E. Verify, D. RESPONSIBILITIES OF FEDERAL CONTRACTORS WITH THE FAR &VERIFY CLAUSE 1. The Employer understands that if It is a Federal contractor subject to the employment . verification terms In Subpart 22.18 of the FAR It must verify the employment eligibility of any existing employee assigned to the contract and ail new hires, as discussed In the Supplemental Guido for Federal Contraotors. Once an employee has been verified through E -Verify by the Employer, the Employer may not reverify the employee through E -Verify. a. Federal contractors with (he FAR EA/erlt�yy clause agree to become familiar with and comply with the most recent versions of the E*Verify User Manual for Federal Contractors and the E.Verlfy Supplemental Guide for Federal Contractors. b. Federal contractors With the FAR E -Verily clause agree to complete a tutorial for Federal contractors with the FAR &Verify clause. o. Federal contractors with the FAR E -Verify clause not unrolled at the time of contract award: An Employer that is not enrolled In E -Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor with the FAR EiVerify clause In E -Verify within 30 calendar days of contract award and, within 00 days of enrollment, begin to use &Verify to Initiate verification of employment eligibility of new hires of the Employer who are working In the United States, whether or not assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be Initiated within 3 business days after the date of hire. Once enrolled In &Verify as a Federal contractor with the FAR E -Verify clause. the Employer must initiate verification of employees assigned lo the contract within 90 calendar days from the time of enrollment In the system and then selecting which employees will be verified In &Verily or within 30 days of an employee's assignment to the contract, whichever date is later. d. Employer that ere ntraady enrolled in E -Verify at the time of a contract award but are not enrolled In the system as a Federal oontraotor with the FAR E -Verify clause: Employers enrolled in E -Verify as a Federal contractor for 90 days or more at the time of a contract award must use E -Verity to initiate verification of employment eligibility for new hires of the Employer who are working In the United States, whether or not assigned to the contract, within 3 business days after tho date of hire. Employers enrolled in E Verify as other than a Federal contractor with the FAR E.Verify clause, must update E -Verify to Indicate that they are a Federal contractor with the FAR E -Verify clause within 30 days after Pogo rot 151 E'Vot#y MOU rcr ravbyor;Giant) i,i a E Verify ricaployet Agont f Revision Date 09VOfi8O www.dhe.gov!E-verify 761 Page EV�riFy Company Client Company iD Number: 46'1262 assignment to the contract, If the Employer is enrolled In EMVerify for 90 calendar days or less al the time o1 contract award, the Employer must, within 90 days of enrollment, begin to use E -Verify to Initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be Initiated within 3 business days after the date of hire. An Employer enrolled as a Federal contractor with the FAR E -Verify clause In E -Verify must initiate verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later, e. Institutions of higher education, State, local and tribal governments and sureties: Federal contractors with the FAR E -Verify clause that ere Institution of higher education (as defined at 20 U.S.C. 1001(a)), State or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond may choose to only verity new and existing employees assigned to the Federal contract. Such Federal contractors with the FAR E - Verify clause rnuy, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. The provisions of Article 11, part 0, paragraphs 1.a and 1.b of this MOU providing timetrames for Initialing employment verification of emptpyeQs soigne(' to a oontraot apply to such institutions of higher education, State, local , tribal governments, and sureties. 1. Verification of ail employees: Upon enrollment, Empfoyere who are Federal contractors with the FAR E -Verify clause may elect to verify employment eligibility of ail existing employees working In the United States who were hired after November S. 1986. Instead of verifying only new employees and those existing employees assigned to a covered Federal contract. After enrollment, Employers must elect to do so only in the manner designated by DNS and Initiate E -Verity verification of all existing employees within 180 days after the election. g. Form t-9 procedures for existing employees of Federal contractors with the FAR tw Verify clause: Federal contractors with the FAR E -Verify clause (through their E*Verify Employer Agent) may choose to complete new Forms 1.9 for all existing employees other than those that are completely exempt from this process. Federal contractors will) the FAR E -Verify clause may also upstate previously enmpteted Forms 1-9 to initiate E-Vatliy verification .of exiottng nmploy000 who ere not completely exempt as long as that Form 1.9 Is complete (Including the $$N), complies with Article 114.4, the employee's work authorization has not expired, and the Employer has reviewed the information reflected in the Fortin 1-9 either in person or In communications with the employee to ensure that the employee's stated basis in section 1 of the Form 1-9 for work authorization has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.$, citizen). 11 the Employer Is unable to determine that the Fortin 1-9 compiles with Article 11.0.4, If the employee's basis Page 8 e! 161 'Voetry MOO fCr Emproyet (Client) usng a E•Ve,gyu nploycrAOon1 t Rov1slon Dale O5J IR www.dhs.govlE•Verlfy 77 1 Page EVerify. ompany ID Number: 32886 Client Company ID Number; 451262 for work authorization as attested in section 1 has expired or changed, or if the Form 1-9 contains no SSN or is other wise Incomplete, the E mployer shall complete a new 1.9 consistent with Article 11.0.4, or update the previous 1.9 to provide the necessary information. If section 1 of the Form 1.9 le otherwise valid and up-to-date and the form otherwise co mplies with Article 11.0.4, but reflects docum entation (euoh es a U.S. passport or For m 1.551) that expired subsequent to completion of the Form 1.9, the Employer shall not require the production of . additional docum entation, or use the photo screening tool described In Article I1.C.4, subject to any additional or superseding instructions that may be provided on this subject In the Supplemental .Guide for Federal Contractors. Nothing in this section shall be construed to require a second verification using E -Verify of any assigned employee who has previously been verified es a ne wly hired employee under this MOU, or to authorize verMcation of any existing employee by any Employer that is not a Federal contractor with the FAR E Verify clause. 2. The Employer understands that if It is a Federal contractor with the FAR E -Verify clause, its compliance w ith Chia MOU Is a performance requirement under the ter ms of the Federal oontracct or subcontract, end the Employer consents to the release of Information relating to complianoe with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contrdoting requirements. E. RESPONSIBILITIES OP THE E»VERIPY EMPLOYER AGENT 1. The I• Vority Employer bent agrees to provide to the SSA and OHS .the na mes, titles, addresses, and telephone numbers of the tVerify Employer Agent representatives who will be accessing information under E -Verify. 2. The EEVerify Employer Agent agrees to become fa miliar with and comply with the Ea Verify User Manuel and provide a copy of the manual to the Employer so that the Employer can become familiar with end comply with E•Verify policy and procedures. 3. The E.Verify Employer Agent agrees that any E -Verify Employer Agent Representative who wilt perform employment verification queries will complete the E -Verify Tutorial before that individual initiates any queries. e. The E -Verify Employer Agent agrees that all E Verlty E mployer Agent Mated will take the refresher tutorials ated byte E.Verify program as a condition of continued use of E*Verify, including any tutorials for Federal contractors if the Employer Is a Federal contractor. b. Failure to complete a refresher tutorial will prevent the E -Verify Employer Agent and Employer from continued use of the program. 4. The E.Verify Employer Agent agrees to obtain the necessary equipment to utilize E. Verify. Pogo 9 of 161 E-VeMy MOU rot Rmp l (Cron» tiling o %WV &Wow Agent I Raviiron Date GM um ww w.dhe.govlE. Vority 78I Page EVerily Company ID Number: 32868 Client Company ID Nurnber: 461282 6. The &Verify Employer Agent agrees to provide the Employer with the notices described In Articte MBA above. e. The &Verify Employer Agent agrees to initiate E -Verify procedures on behalf of the Employer in accordance with the &Verify Manual and E -Verify Web -Based Tutorial. The E -Verify Employer Agent will query the automated system tieing information provided by the Employer and will Immediately communicate the response back to the Employer. If the automated system to be queried b temporarily unavailable, the 3.day lime period is extended until!! le again operational In order to accommodate the E -Verity Employer Agent's attempting, In good faith, to make inquiries on behalf of the Employer during the period of unavailability. in all cases, the E -Verify Employer Agent will use the SSA verification procedures first and will use DHS verification procedures only es directed by the SSA verification response. 7, The Verify Employer Agent agrees to cooperate with DNS end SSA In their compilance monitoring and evaluation of E•Verly, Including by permitting DH$ and SSA, upon reasonable notice, to review Forms 14 and other employment records and to interview It and its employees regarding the use of E Verify, and to respond In d timely and accurate manner to DNS requests for Information relating to their participation In E- Verify. ARTJO g i REFERRAL OF INDIVIDUALS TO SSA AND DNS A. REFERRAL. TO 88A 1. If the Employer receives a tentative nonconllrmetlon Issued by SSA, the Employer must print the tentative nonconftrmatlon notice es directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconflmiatlon. 2. The Employer will refer employees to SSA field offices only as directed by the automated system based on a tentative nonconftrmatlon, and only after the Employer records the case ve:lilcation number. reviews the Input to detest any transaction errors, and determines that the employee contests the tentative nonconfirmatlon. The Employer (through ilia &Verify Employer Agent), will transmit the Social Security Number to SSA for verification again if this review Indicates a need to do so. The Employer will determine .whether the employee contests the tentative nonconfirmotton as soon as possible after the Employer receives it. 3. If the employee contests an SSA tentative nonconftrrnation, the Employer will provide the employee with a system -generated referral letter and instruct the employee to visit an SSA office within 8 Federal Government work days. SSA will electronically transmit the result of the referral to the Employer (through the E -Verify Employer Agent) within 10 Federal Government work days of the referral unless ft determines that more than 10 Pago M h 181 E- of MOti j Lot Employer (deal) ustag a n verity amployat April I RoMan Data 00,01109 w 79 J Page E -Verify. Company ID Number: 3855 Client Company ID Number: 451282 days is necessary. The Employer agrees to check the t= Verify syste m regularly for case updates. 4. The Employer agrees not to ask the employee to obtain a printout from tho Social Security Number database (the Numident) or other written verification of the Social Security Number from the SSA. S. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfir matton Issued by DHS, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide It to the employee so that the employee may determine whether he or she will contest the tentative nonconfirme#ton. 2. if the Employer finds a photo nor -match for en employee who provides a docu ment for which the automated system has transmitted a photo, the employer must print the photo non -match tentative nonconfirmation notice as directed by the auto mated system and provide it to the employee so that the employee may determine whether he or she will contest the finding. 3. The Employer agrees to rarer individuals to DNS only when the employee chooses to contest a tentative nonconfirmation received from DHS automated verification process or when the Employer issues a tentative nonconfirmation based upon a photo non -match. The Employer will determine w hether the employee contests the tentative nonconfirmatlon as soon as possible after the Employerrecotves it. A. If the .employee contests a tentative nonconflrmatlon issued by OHS, the Employer will provide the employee with a referral letter and instruct the e mployee to contact DHS through its toll -free hotline (as found on the referral lettery within 8 Federal Government work days. 5. lithe employee contests a tentative nonconfirmation based upon a photo non -match, the Employer will provide the employee with a referral feller to DHS. DM will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless ft determ ines that more than 10 days Is necessary. The Employer agrees to cheek the E -Verify system regularly for case updates. • 0. The employer agrees that if en employee contests a tentative nonconfirmation based upon a photo non -match, the Employer (or the E -Verify Employer Agent) will sand a copy of the employee's Form 1.551 or Form I-780 to DHS for review by: • Scanning end uploading the document, or • Sending a photocopy of .the document by and express mail account (pain for' at employer expense). 7. If the Employer (through the' E -Verify Employer Agent) determines that there Is a photo Pero 11 of t5 5.Vetiiy MOU tot Employer MG em) using 0 E4 Vofi y Employer Agent I Ravibn Rata 00W0fAV Www.dhs.gov/E-Vorlfy 801 Page E -Verify. or+.v....rr...rwr. Company ID Number: 22880 Client Company ID Number: 404282 �u�IPMMMM+..MMMM..ipn'.�r►�1►�se ,FP 1 N0br ArN.;J•in w);.� non -match when comparing the photocopied List S document described in Article 11.0.4 with the image generated In E -Verify, the Employer (through the E*Verify Employer Agent) must forward the employee% documentation to DHS using one of the means described In the preceding paragraph, and allow DHS to resolve the case. • ARTICLE 1V, SERVICE PROVISIONS The SSA and DHS will not charge the Employer or the E Verify Employer Agent for verification services performed under this AMU, DHS Is not responsible for providing the equipment needed to make inquiries. A personal computer with Internet access Is needed to access the E•Verify System, ainekty PARTIES • A. This MOU is effective upon the signature of all parties, end shall continue In effect for as long as the SSA and DHS conduct the &Verily program unless modified In writing by the mutual consent of all parties, or terminated by any party upon 30 days prior wrftten notice to the others. Any and all eyslem enhancements to the E Verify program by DHS or 6$A, including but not limited to the E Verify checking against additional data sources and tnsttluting new verification procedures, will be covered under this MOU and will not nurse the need for a supplemental MOU that outlines these changes. DHS agrees to train employers on ell changes made to E Verify through the use of mandatory refresher tutorials and updates to the E•Vedfy User Manual, the E•Verify User Manual for Federal Contractors, or the E»Verify Supplemental Guide for Federal Contractors. Even without changes to E - Verity, DHS reserves the right to require employers to take mandatory refresher tutorials. An Employer that Is a Federal contractor with the FAR E -Verify clause may terminate this MOU when the Federal contract that requires its participation in E Verify Is terminated or completed. In such a circumstance, the Federal contractor with the FAR E'Verlfy clause must provide written notice to DHS. Ilan Employer that is a Federal contractor with the FAR &Verily clause fails to provide such notice, that Employer will remain a participant In the E - Verity program, will remain bound by the terms of tills MOU that apply to participants that ere not Federal contractors with the FAR .E -Verily clause, .and will be required to use the E- Verify procedures to verify the employment eligibility of all newly hired employees. B. Notwithstanding Article V, part A of this MOU, DH8 may terminate access to E Verify if It is deemed necessary because of the requirements of law or policy, or upon a determination by SSA or 0118 that there has boon a breach of system integrity or security by the E•Verify Employer Agent or the Employer, or a failure on the part of either to comply with established procedures or legal requirements. The Employer understands that if it Is a Federal contractor with the FAR E Verify clause, termination of this MOU by any party for any reason may negatively affect the Employer's performance of its contreotual responsibilities. Pepe 12 or !61 Et very MOU torEn o'or (Canty using o &V,tty ErppyorApent i Rew).bn Date 0010110 www.dhs.govlE-Verify 81 Page EVerify . Comp Wane 1D Num 32885 Client Company ID Number; 481282 C. Some or all SSA and 01'8 responsibilities under this MOU may be performed by contractor(s), and SSA and P118 may adjust verification responsibilities between each other as they may determine necessary. Sy separate agreement with DHS, SSA has agreed to perform its responsibilities es described in this MOU. D. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, tie agencies, officers, or employees, or against the E ter1fy Employer Agent, the Employer, or their agents, officers, or employees. E. Each party shall be solely responsible for defending any claim or action against It arising out of or related to E -Verify or this MOU, whether civil or criminal, and for any liability whsrefrom. Including (but not limited to) any dispute between the E•Verlfy Employer Agent or the Employer and any other person or entity regarding the applicability of Section 403(d) of 11RIRA to any action taken or allegedly taken by the E -Verify Employer Agent or the Employer. R. RarUelpation In E.Verlfy Is not confidential information and may be disclosed as authorized or required by law and OHS or $SA policy, Including but not limited to, Congressional oversight, E'Verify publicity and media Inquiries, determinations of compliance with Federal contraotuel requirements, and responses to Inquiries uncle( the Freedom of information Aol (FOIA). G. The foregoing constitutes the full agreement on thls subject between DHS, the Employer and the E'Ve 1fy Employer Agent. Centrail3agcon mmy (Employer) hereby designates and appoints AAN (not (80) (E»Verity Employer Agent), including Its officers and employees, as the E -Verify Employer Agent for the purpose of carrying out pentral BancgmpAnv (Employer) responsibilities under the MOU between the Employer, the E -Verify Employer Agent, and OHS. Pogo 13 of 161 E Volify MOU far employer(Cifoot) Wog o C•Vorify &OyerAgont 1Rov bn Date 04101119 www.dhs.gov/E•Varlty 82 1 Page EVeriFy ... Company ID Number: 32886 Client Company ID Number: 481262 The Individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer, the 1?.Vedfy Employer Agent and DHS respectively. If you have any questions, contact E -Verify at 1-888484-4218. Approved by; Employer Control eancomoDnv, H ti atINUtt EfVerfy Employer Agora AM fno,.i8C1 Konnoth Hampton tie ,1‘tk 4 .5;....1 '' b t4 'nee � aagy Vag._ �......_........_.w.. 00J27/201i leas'r" + ......4.11•s.nNrar a......i.wm.ti..w baportmon#off onw "heat rr y t rff canon 68013 Vuriticatlon DIvlelon (` airilypnorAbl}"" flepaggagnod a 0W2712011 Information Required For the E•Verify E Verify Employer Agent Program Information rotating to your Company: Pogo to of 161 E.Vetify tK1U for Employer (Cfbn1) usina a giVcdfy Emp o w Ap.et 1 Rovisim Ogg 091011D9 www.dhe.gov)E..Verify 831 Page VeriFy. Company ID Numb&r: 32885 Client Company ID Number: 451262 61. Comrtsny a ne Contrnf Bancom to Company Pealilty Attctrese:a38�cruan etroot Jets CRY, Ma saint �..w..._.. County or Pariah:COLO employer tdentiftcntton • Numben43a869f14 North A merloan h&dustly Cteselilontton Systeme Cado:621 Administrator; t tr 1,4 pi" Number of Employees: 8,600 to 4.999 Polo 10 Of f 8 I Molly MOV for Emptorg (CHoN vets a V.Vo►ihrEmpkwor igont i Rorls:on Data 49.'0! 1wiw.dite.0oviE•Vorityl Client Company Name: Client 10 Ntunber Doing Business As A) Name: DUNS Number: Physical Location: Address 1: Address 2: State: Zip Code: county: Central Bancompany and Affiliates 451252 238 Madison Street Jefferson City MO 5101 COLE Additional Information: Employer Identification Number: 434959114 Total Number of Employees: 2,500 to 4,999 Parent organizarion: Administrator: Mailing Address: Address 1: • Address 2: City: State: Zip Cow: Organization Designation: Client Company Category: Federal Contractor without FAR E-Vetify Clause • B. The bidder must indicate the Disadvantaged Business Enterprise(s) proposed for utilization as part of this contract as follows: Nance and Address of DBE Firms Nature of Participation Dollar Value of Participation Total Bid Amount Total DBE Amount Percentage of DBE Participation C. The bidder agrees to certify that the disadvantaged business firm(s) engaged to provide materials or services in the completion of this project: (a) is a bona fide Disadvantaged Business Enterprise; and (b) has executed a binding contract to provide specific materials or services for a specific dollar amount. A roster of bona fide Disadvantaged Business Enterprise firms will be furnished by the City of Jefferson. The bidder will provide written notice to the Liaison Officer of the City of Jefferson indicating the Disadvantaged Business Enterprise(s) it intends to use in conjunction with this contract. This written notice is due five days after notification to the lowest bidder. Certification that the Disadvantaged Business Enterprise(s) has executed a binding contract with the bidder for materials or services should be provided to the DBE Coordinator at the time the bidder's contract is submitted to the DBE Coordinator. D. The undersigned hereby certifies that he or she has read the terms of this agreement and is authorized to bind the bidder to the agreement herein set forth. tvi KR <7 - Name of Authorized Officer vd Signature of Autl`forized Officer Date 7—Z(-2 Z- 87 1Page Central Bank G, ti' t (� ;;,,,,14,tivr.i' I, r>i t7 ` certify that I am the secretary of the Corporation named as Proposer herein above; that i ,e, VI 4 ("JW 4^ r , who signed the foregoing contract on behalf of the Proposer was then Cf IOV V ((e Pr -e:,-46, fof said corporation; that said bid was duly signed for and m behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers. Signature 16 /, (Corporate seal) Scanned copy; original may be presented upon request. 238 Madison Street • fef rson Cio4 MO 65101 • (573) 634-1234 • Mernber FDIC ATTACHMENT E — ANIT-COLLUSION STATEMENT ANTI -COLLUSION STATEMENT STATE OF COUNTY OF Missouri Cole ) A oil M -e, being first duly sworn deposes and says that he is Se',,yr �Z.c )rte; i7 of The Central Trust Bank TITLE OF PERSON SIGNING NAME OF PROPOSER that all statements made and facts set out in the bid for the above project are true and correct; and that the Proposer (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid of any contract which results from its acceptance. Affiant further certifies that Proposer is not financially interested in, or financially affiliated with, any other Proposer for the above project. Sworn to before me this My commission expires: .26 day of (BY) (BY) 41\/,117y,-- , 2022. Notary&Lk cAil &‘r 11,, 20zs BLAKE AARON WETTING WPM 01, m My Conardadon Stokes: itattm 11.2025 10.1217017SO 89 !Page PUBLIC HEARING/BILL SUMMARY BILL NO: 2022-061 SPONSOR: Councilmember Lester SUBJECT: Approval of a PUD Plan Amendment for Property Located at 311 Bolivar Street. to Change the Number and Orientation of Parking Spaces Adjacent to Wall Way (Planning and Zoning Commission Case No. P22008) DATE INTRODUCED: September 6, 2022 PUBLIC HEARING: September 19, 2~~ DEPARTMENT DIRECTOR: · ~- CITY ADMINISTRATOR: A= ( ~ Staff Recommendation: City Staff have a negative recomme ndation on this proposal. Summary: Standard ordinance approving a PUD Plan Amendment. Origin of Request: Property owners , through the Planning and Zoning Commission Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information : The property consists of 0.38 acres of property zoned as PUD , Planned Unit Development. A Preliminary PUD Plan to construct a 2 ,500 sf 2 story building for a coffee shop , roastery and short term rent al was approved by the City Council on October 19 , 2020. The approved PUD plan outlines the site design with main parking lot accessed from Bolivar Street and smaller parking area accessed via driveway from the alley on the northern side of the property. The proposed amendment would change the parking area along the alley to "head in " parki ng off of the alley , with a tota l of 8 spaces adjacent to the alley . Please see the attached case packet for more information . Planning and Zoning Commission Re view: The Planning and Zoning Commission reviewed the application for PUD Plan Amendment at their meeting of August 11 , 2022 . The motion to approve , with condition that signage be p laced to des ignate the rear parking area for employees and tenants only, PASSED on a vote of 7 in fa vor and 1 against. Public Notice: Standard public notice procedures were follo wed in advance of the Planning and Zoning Commission meeting and the City Council meetings. This includes ( 1) publication of the public notice agenda in the Jefferson City News Tribune 15 days in advance of the hearing on the case ; (2) notification by letter to adjoining and affected property owners within 185 feet, and (3) posting of a sign at the property announcing the date and time of the hearing 10 to 15 days in advance of the hearing. Public Comment Received: Joe Bryan, 304 Bolivar Street, spoke in favor of the request. Fiscal Information: $700.00 in application fees were received. Planning & Zoning Commission Recommendation: Approve. BILL NO. 2022-061 SPONSORED BY Councilmember Lester ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. WHEREAS, Oakbrook Properties LLC , owner of the real estate hereinafter described having submitted a PUD Plan Amendment of said real estate described as follows ; The northerly part of lnlot No. 424 in the City of Jefferson , Missouri , more particularly described as follows : Beginning on the westerly line of said In lot 10 feet northerly of the southwesterly corner of said lnlot, thence northerly with the westerly line of said lnlot 188 feet 9 inches to the northwesterly corner thereof, thence easterly with the northerly line of said lnlot 104 feet , 4.5 inches to the northeasterly corner of said lnlot , thence southerly along the easterly line of said lnlot 138 feet , 9 inches , thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning. Containing 0.38 acres, more or less ; and WHEAEAS, it appears that the procedures set forth in the Zoning Code relating to amendments to Planned Unit Development p lans have in all matters been complied with , as said property owner submitted to the Planning and Zoning Commission and City Council an Amended PUD Plan for the above referenced property. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The PUD Plan Amendment, on file as Case No. P22008 in the Jefferson City Planning Division is hereby approved for the land referenced above . Section 6_. Conditions of the Preliminary PUD Plan appro val , contained in City Ordinance 16083, shall remain in effect. Section ~· Signage shall be erected by the owner of the real estate to inform the public that the parking spaces at the rear of the building are for employee and tenant parking only. Section 1. This ordinance shall be in full force and effect from and after its passage and approval. Passed: _________ _ Presiding Officer ATTEST: City Clerk Approved : ________ _ Mayor Carrie Tergin APPROVED AS TO FORM : City~ Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION August 11 , 2022 COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Emily Fretwell Shannon Hawk Blake Markus *Treaka Young, Alternate Hank Vogt, Alternate Jacob Robinett, Alternate *left early COMMISSION MEMBERS ABSENT Gregory Butler Spencer Hoogveld COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT 5:15p.m. ATTENDANCE RECORD 2 of2 2 of2 2 of2 2 of2 2 of2 1 of 2 2 of2 2 of2 2 of2 0 of2 0 of2 **Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant **Arrived late Guests: Division Chief Jason Turner and Fire Chief Matt Schofield with Jefferson City Fire Department, Joe Bryan, Jeff, Jane, and Scott Schaeperkoetter. Case No. P22008 309 & 311 Bolivar Street, Amendment to PUD Plan Request filed by Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Development plan to change the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast corner of West McCarty Street and Bolivar Street and is described as the northerly part of Inlet No. 424, in the City of Jefferson, Cole County, Missouri. Mr. Barron stated the applicant is requesting an amendment to the PUD Plan for the purposes of parking. The Preliminary PUD Plan was heard by the Planning and Zoning Commission on September 16, 2020 and approved by the City Council on October 19, 2020. The Final PUD Development plan for the property was administratively approved by City Staff in July of 2021. After negotiations between staff and the property owner, the Final PUD Plan included a change in the number of parking spaces at the rear of the building from two to four parking spaces. During the final PUD review phase, staff requested curbing on one half of the parking lot to separate parking from the alley and for the curb to be painted to be visually marked as a fire lane. On the other side, there would be a striped loading zone area for a handicap parking space to serve as a separating barrier along the alley. After this approval, a building permit was issued. In May of 2022, city staff recognized that the rear area had not been constructed according to plan. Upon inquiry, the property owner stated their intent to apply for an amendment to that plan in order to allow for head- in parking. The city issued a temporary certificate of occupancy on June 28, 2022. Chapter 22 and Chapter 32 of the city code is not supportive of head in parking off of alleys. Property owner Jeff Schaeperkoetter, with Capital Opportunity Fund LLC, presented the case. The applicants purchased this property in October of 2019. Mr. Schaeperkoetter is requesting an amendment to the PUD Plan to increase the parking spaces along the alley from four to eight spaces. The building on the property is a two-story building, with the lower level consisting of a coffee shop and roastery and upper level including a one-unit short term rental/apartment. Mr. Schaeperkoetter is hoping to use the spaces for employees as off-street parking and two spaces for the short-term rental. Mr. Schaeperkoetter provided responses to several of the staff considerations, including the prevalence of parking off of alleys in the area and the right of access to the public alley. Joe Bryan, property owner at 304 Bolivar, spoke in favor of Mr. Schaeperkoetter's request. Division Chief Jason Turner and Fire Chief Matt Schofield with the Jefferson City Fire Department spoke regarding the request. The fire department is concerned that the increased number of proposed parking spots will be a burden on the fire department in the event of an emergency. Mr. Turner advised when there are special events in the area, equipment and vehicles are staged in this area. Chief Schofield advised the elevation and utilities in the area make it very difficult to put in an additional drive or widen the alley for fire vehicles. Mr. Birch confirmed the city has the authority to restrict complete access to the alley. Councilman Lester advised there has been a recent discussion to close off the alley behind City Hall/Police Department to the Police Department and city employees only as a safety issue. Mr. Barron stated that staff does not recommend approval of the proposed PUD Plan amendment. The use of the property is a potentially high traffic circulation use, and staff believe that the change in orientation and number of parking spaces has a high potential to affect the traffic circulation of the alley that the public is reliant upon. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment. After further discussion, Mr. Markus amended his previous motion. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment with the condition that adequate signage be erected to inform the public that the spots in the back are for employee and tenant parking only. The motion passed 7-1 with the following votes: Aye: Cotten, Fretwell, Hawk, Markus, Young, Vogt, and Robinett. Nay: Quigg Jefferson City Planning & Zoning Commission August 11, 2022 Case No. P22008 309/311 Bolivar Street Amendment to PUD Plan Case Packet Contents: Vicinity and Location Maps Application for PUD Plan Amendment Staff Report, including: Ord 16083 approving Preliminary PUD Plan Including specific restrictions on parking/use of the alley (contained within ordinance Text) Preliminary PUD Site Plan Building Floor Plan Final PUD Site Plan Administratively approved by Staff Preliminary PUD Application Packet (August 2020) Fire Administration Staff Report Surrounding Property Owner Notification Letter Notification Map . List of Surrounding Property Owners Page 1-2 3-7 8-9 10-11 12 13 14-17 18-26 27 28-30 31 32 City of Jefferson Planning and Zoning Commission VINICITY MAP .c;:) .,. ~ .. " "4 / cO '"'-' I' Case No. P22008 309 & 311 Bolivar Street PUD Plan Amendment 0 110 220 440 Feet -==-==--· j_ City of Jefferson Planning and Zoning Commission LOCATION MAP Case No. P22008 309 & 311 Bolivar Stre et PUD Plan Amendme nt C-3 ~- 0 40 80 160 Feet ·--. 11 [] I] City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icplanninq@jeffcitvmo.org www.jeffersoncltymo.gov JUl. ! 1 £012 i 1L.'U-.fNiN G & T.J ROTEC11VE SERViCES APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) Concept PUD Plan Preliminary PUD Plan Final PUD Plan Amendment to Final PUD Plan Amendment to Final PUD Plan for Sfgnage PUD Project Name: Case No. P20007 Street Address: 309/311 Bo I j va r Street legal Description: (as follows or is attached) _.cAut...Jt....,aow.....c""'h""e"'d....._ __________________ _ Please attach or Include the following: a) Typed project narrative describing the type and character of the development, including land uses, acreage, proposed residential densities or commercial floor area (FAR); public or private open space, amenities or recreation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-74 or applicable sections of the Zoning Code. The project title and location must be included upon every page . Number all pages and attachments. b) Site Plan and/or Development Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis, if required by Section 35-60; f) Signage Plan, including type, locations and dimensions of all proposed signs; g) Landscaping and Screening Plan; h) Lighting Plan, including pole heights, type of fiXtures or luminaries, and foot candles; i) Project Phasing Plan (if app licab le) j) Application Filing Fee = $500 + $200 advertising fee + $20 per acre + $250 rezoning fee (if applicable) (Revised July 1, 2018) Application Information: ~~::~;Owner: §~B; &l~hggg~r§Y!: +jeft;~son.r,8ity, Phone Number(s): 573-301 7514 MO 65101 Applicant Name (if different from owner):-------------------------- Address~~~~----------------------------------Phone Number(s): _______________________________ _ Consultant Name: __________________________________ _ Address :_~~~----------------------------------------------------------- Phone Number(s): --------------------------------- T e attache · in~ormation accurately represents this proposed project . , 0/~ Jeff W. Schaeperkoetter Owner Signature Printed Name!TiUe Managing Member Consultant Signature Printed Name!TiUe 7/11/2022 Date Date For Staff Use Only: Application Filing Fee Received, ___ _ Amount'-----Check#,____ __ Attachments: Narrative_ Site Plan_ Appffcant!Projectlnfom1atlon Sheet_ 'Note other infom1ation submitted on back page Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative f ormats as required under lhe Americans with Disabilities Act Please anow three business days to process the request Page 1 of 7 3 Amendment Narrative (Case No. P20007) The proposal is to amend the Final PUD Plan approved by the City by changing the number of parking spaces and orientation of parking in the parking area north of the building. between the building and W. Wall Way. a public alley. The Final Plan for this area is depicted on the attached Exhibit A. As shown, it provides for four parking spaces, two each at both the eastern and western edges of the parking area. Exhibit 8 depicts the parking area as it is proposed to be if the Amendment is approved. The proposed amendment would provide for 8 parking spaces in the same area, all to be pull-in parking from W. Wall Way. One handicapped space with an adjacent area for accessibility is included in both the approved and proposed parking area. Discussion The parking area proposed was included in a Site Plan for the property, and discussed at a pre-submission meeting between the owner and city staff. At that meeting, staff indicated that it would not recommend straight-in parking for approval by Planning and Zoning and the City Council, and staff now indicates that this change can only be approved through the major amendment process by the Planning and Zoning Commission and City Council. The following policy suggestions are for the City's consideration as it processes this application: 1. The Owner's desire to optimize off-street parking will lessen the need for on-street parking in the area. The City's prior experience with parking issues in developed and developing areas should cause the City to encourage off-street parking, serving the business's needs and minimizing the impact on the neighborhood. 2. The Owner should have full and unfettered use of the West Wall Way access. It is a public way. and Ordinance No. 16083 already contains significant protections for the City against improper usage of the alleyway. 3. The Owner has previously raised this issue with the City and met with City staff at the site, and the only concerns expressed by staff, in denying the change, related to restrictions on emergency vehicles and access to the tower site at Fire Station 1. Owner believes the City has the ability, and perhaps the legal obligation, to provide for its emergency needs without limiting the public's use of a public way. It appears that the City has adequate space on its own property to provide for its access needs without limiting another property owner on its use of the public way. The Owner believes that the proposed change will not significantly impact the City or the public's use of W. Wall Way, and will improve traffic in the area by increasing on-site parking and reducing the need for use of on-street parking. Page3 Legal Description of Property Case No. P20007 EXHIBIT The following parcel of land, lying: being and situate in Cole County, Missouri: The northerly pan of Inlot No. 424 in the City of Jefferson~ !Vlissouri: and particularly described as foilo\vs: Beginning on the westerly line of said Inlot 1 0 feet northerly of the south\vesterly corner of said inlot. thence northerly \Vith the ·westerly line of said inlot 188 feet 9 inches to the northwesterly comer thereof: thence easterly \\rith the nonherly line of said inlor I 04 feet 4-l/2 inches to the northeasterly corner of said inlot, thence southerly along the easterly line of said inlot 138 feet 9 inches! thence in a ·westerly direction along and with the northerly line of the railroad land to the place of beginning. 5 Exhibit A Final Site Plan Case No. P20007 :·: .,_;;.--;....;.;.;.;..;..;;_~.;..;..~~~ ; .... -...-·-----·+-· .. ---~ ·---~·-··-- .,.~.-:r·r~~·l nrc..,-""'-'-":•t:u. ~1111 , ..... 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[!~-=-N-~WI G ,..._...._ ... o-~'":":J , .... ~..:~ . ~ ~==.;.;-..::::=c:t:.;"--.... ~-:... .. -...... -.. -........... ._ ______ _...,. .. __ .,... __ ~-.... ~--P"., ............. ..... ._. ..... _.. .. _,.,..._f';l_..,..., • .,_ ~--=--a ... ·•• ._.,......,. .. _.,...,CM,.•..,.__...IT._..,. •. ··~ ··-· I I I "d .... ........ ,._ _,_ I ~;..:;:::-; .. za-· .. I L ~ CJ 9 z .A 0 oi _, ag 5 c:: m i 0 w fl) § 0 D.. i 0 a: ~ ~ L .... : ~. ·--~ r"""' ............ I !i t;~ ms ~~ :t: i~ i " rn_. .. "" ..... : C100 I ,.PJ"·~ 5 l). 0 z Q) U) Cll c..> .. lrtl'ol 1=1 ........ "-""'"' .... na..,...•r:• FINAL PUD SITE PLAN 1;;1;;;-----l PROPOSED BUILD ING ---W£ST lolcCARTY ST. Jellmon Cily, loiO Aru• 0.38 acroa tOHEO: PUD 1 lncb • 10 rur ! It .. . .,., ...... -"'") ----·-------------------·---------- I "l""" : ........ , I l:lnl1•1 1:.:" I • "!."/:::"' [ff r··n• "'"oil r I ,j ttr' r 1 r;:;· 'I:;; .. ----------------------------------- I I l lhk l 1 !1 :r...L-~ r)l , .... ~. . (!) ~ wl z 0 uj -l w 5 ffi ~~ en c.. ~g fil 0 cr Q. (/) s ~g 0 ll.. cr II 0 g a: 0.. CITY STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION August 11,2022 Case No. P22008-309 & 311 Bolivar Street, Amendment to PUD Plan. Request filed by Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Development plan to change the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast comer of the intersection of West McCarty Street and Bolivar Street and is described as the northerly part of In lot No. 424, in the City of Jefferson, Cole County, Missouri. Nature of Request The development of the property was approved via the PUD Plan approval process. The building on the property is a two-story building, with the lower level consisting of a coffee shop and roastery and upper level including a one-unit short term rental/apartment. The property owner is requesting an amendment to the approved PUD Plan with respect to the number and orientation of parking spaces adjacent to the alley. The Final PUD plan shows 4 parking spaces accessed via a short driveway with access to the alley. The proposed amendment shows 8 head in parking spaces accessed from the alley. City Staff have detennined that the requested amendment does not qualify as a Minor PUD amendment, and directed the property owner to the Major PUD Plan amendment process. Historv and Seguence of Development Approvals The Preliminary PUD Plan for the development was heard by the Planning and Zoning Commission on September 16, 2020, and subsequently approved by the City Council on October 19, 2020. Specific concerns by city staff regarding the arrangement of parking and access to the ally were discussed with the applicant/property owner prior to the Planning and Zoning Commission meeting and again prior to City Council meeting. The approving city council ordinance included specific requirements with respect to the access and use of the alley that were negotiated between city staff and the property owner and inserted as an amendment to the Council Bill. The Preliminary PUD Site Plan included a small parking area with driveway access off of the alley and space for two vehicles (one regular and one handicap space). The Final PUD Development plan for the property was administratively approved by City Staff in July of 2021. The Final PUD Plan included a change in the number of parking spaces at the rear of the building, increasing the number of parking spaces from 2 to 4, which was negotiated between the property owner and city staff and deemed approvable within the Final PUD Plan administrative approval process. Curbing to separate the parking lot from the alley was shown to be installed on one half of the parking lot (the portion closer to Bolivar Street) and not installed on the other half (where a stripped loading zone area for a handicap parking space would serve as the separating barrier along the alley). The approved curbing was planned by Fire Administration to be visually marked as a fire lane to further restrict parallel parking in the alley and eliminate conflict with emergency access. On May 16, 2022, city staff recognized that the parking area was not installed according to the Final PUD Plan, with the concrete curbing along a portion of the parking area missing. Upon inquiry, the property owner stated their intent to pursue an amendment to the PUD Plan to permit the parking lot as constructed (without the island) and with head in parking spaces accessed from the alley. The property owner was informed by staff that a Certificate of Occupancy for the project could not be issued unless the parking is installed according to plan or PUD amendment approved. Interior construction activities on the lower level of the building, which houses a coffee house and roastery, were completed in June and a temporary certificate of occupancy was requested. City staff issued the temporary certificate of occupancy on June 28, 2022 and business license for the coffee house shortly thereafter. 8 Staff Analysis Construction on the building and site is in progress and nearly complete. The alley adjacent to the site serves as access to the rear of Fire Station Number I. In addition to the unique access needs associated with the public emergency service nature of the fire station, Fire Station One houses the emergency response boat used when responding to emergency situations on the Missouri River or other water emergency situations. For these reasons, the nature of access to the alley has been a major item of concern and negotiation with respect to the development of this site. Specific staff concerns are: I . That the orientation of the parking spaces will have a higher possibility of obstructing the alley. The head in parking would rely on the public alley for circulation (pulling in and backing out of cars) whereas a small parking lot with driveway access would only rely on the alley for driveway access, not the circulation of specific vehicles accessing parking spaces. 2. That the increased number of parking spaces will result in a higher level of traffic in the alley and a higher possibility of affecting emergency dispatch of vehicles. The primary access for the site is via a driveway from Bolivar Street, which accesses a front parking lot. This front parking lot contains 19 parking spaces (two more than shown on the approved Preliminary PUD Plan). The Preliminary PUD Plan application included a detailed breakdown of the use of the building and case that 15 on-site parking spaces would be adequate to serve the building. Despite the prevalence of head-in parking in the downtown and other older areas of the City, the City Code is not supportive of head in parking off of alleys. Chapter 32 of the City Code restricts connections to the right-of-way to 40 feet in commercial situations (essentially not differentiating between driveway connections and head in parking situations). Chapter 22 of the City Code provides the basis for parking along right-of-way, and does not include provisions to accommodate private parking off of public right- of-way. Staff Recommendation: Staff does not recommend approval of the proposed PUD Plan amendment. Use of zoning powers to regulate the level of access to public right-of-way, especially where essential public services are heavily reliant on such right-of-way, is appropriate. The use of the property is a potentially high traffic circulation use, and staff believe that the change in orientation and number of parking spaces has a high potential to affect the traffic circulation of the alley that the public is reliant upon. Because the currently approved parking configuration was an essential condition of staff's previous support and approval of the original PUD plan, staff cannot recommend an amendment away from the previously negotiated parking solution. Staff Recommendation Form of Motion (all motions shall be positive, staff does not recommend approval of the required motion) Motion for approval of the PUD Plan Amendment. Attachments: Ordinance 16083 -City Council approval of Preliminary PUD Plan, including: o Specific restrictions on parking/use of the alley (contained within ordinance text) o Preliminary PUD Site Plan o Building Floor Plan Final PUD Site Plan (administratively approved by staff) Preliminary PUD Application packet AS AMENDED BILL NO . 2020-034 SPONSORED BY Councilmember Graham ORDINANCE NO ._--+f~Lp~QL.L.6L-L.3..L--- AN ORDINANCE OF THE CITY OF JEFFERSON APPROVING A PRELIMINARY PUD PLAN FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. WHEREAS , Oakbrook Properties LLC, owner of the real estate hereinafter described having submitted a Preliminary PUD Plan Amendment of said real estate described as follows; The northerly part of lnlot No . 424 in the City of Jefferson, Missouri, more particularly described as follows : Beginning on the westerly line of said In lot 10 feet northerly of the southwesterly corner of said lnlot, thence northerly with the westerly line of said lnlot 188 feet 9 inches to the northwesterly corner thereof, thence easterly with the northerly line of said In lot 104 feet, 4 .5 inches to the northeasterly corner of said lnlot, thence southerly along the easterly line of said lnlot 138 feet, 9 inches , thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning . Containing 0 .38 acres , more or less; and WHEAEAS , it appears that the procedures set forth in the Zoning Code relating to Planned Unit Developments have in all matters been complied with. as said property owner submitted to the Planning and Zoning Commission and City Counci l a Preliminary PUD Plan for the above referenced property. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. The Preliminary PUD Plan, on file as Case No . P20007 in the Jefferson City Planning Division is hereby approved for the land referenced above . Section ~-Pe rm itted Land Uses . Permitted uses for the property shall be limited to Roastery, Short Term and Long Term Residential Rental , General Retail, Coffee Shop , and any permitted uses of the C-2 zoning district Signage and lighting shall adhere to the allowances of th e C-2 zoning district. Section ~-Common Areas and Publi c Land . No common areas are proposed and no lands are dedicated to public use with this PUD Plan . Section 1_. The public alleyway known as "W . Wall Way" (the "alleyway") shall be designated as "no parking" from the intersection of the alleyway and Bolivar St. to th e eastern property line of the subject p roperty. The a ll eyway /0 shall not be used in the operations of any commercial or residential use on the subject property in that no owner or occupant of the subject property shall suggest, encourage, or, with knowledge, allow or permit vendors , customers, tenants, or invitees to park. idle, or block the alleyway at any time. Nothing in this paragraph shall be construed (1) to prohibit the use of the alleyway for general vehicular or pedestrian access to the parking lot on the subject property which is directly adjacent to the alleyway; (2) to proh ibit ingress and egress along any point of the alleyway adjacent to the subject property; (3) to prohibit the owner or occupant from trash service pickup along the alleyway; or (4) to crim inalize or otherwise force any vehicular user to not comply with any traffic regulations of the City of Jefferson, such as stopping at stop signs or yielding to pedestrians. Furthermore, nothing in this paragraph shall require the owner or occupant of the subject property to enforce the parking, idling , or blocking restriction in any way other than making a reasonable effort to obtain voluntary compliance and, if unsuccessful , reporting the suspected violation to the City of Jefferson for either police or towing action. Section .§.. This ordinance shall be in full force and effect from and after its passage and approval. Passed: flfflf.J-!JI J q, 'J..o Ji) ' Presiding Officer ATTEST : Approved : C (/L · L U 1 2 0 2(~ --,- Mayor Carrie Tergin '.._ APPROVED AS TO FORM : ,· ( / -~-'-<._ -·---·---- City A~6rn~y (. / ,· I/ , ... a.-uur. ... s 1 1.: rn· r:o K: SITE STUDY 0.40 ACRE SITE ... .. : ---.,.. ' .. .,.. ··~t ,. .... ·~~~.-t j . I •,o' • ~ ~ '• ~ . ·• \ J c F F E R S 0 N C I T Y • 1\·1 1 S S 0 U R I OAKBitOOK JlJtQPERTIES. LLC ~· -~-----.-----. PARKING 2SPACES i1.r.r '·'· r-:- 111 J.,~ I . , ---......... ------~~ ii' :: f.':.. ~ ., < " , u -; v) ~ ~ ~ 6 ::::::: ~ ~ 0 0 ~ ::!:: ~ < 0 0 z ;<CJ 0 "--J , ........ ;:::> :;;co f' ~ b . 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OJS.t.OS "" Ol~cft:C.. .. .acft I I !I I .... =,~o-~~·.KX ---•-;o--·----·----·----·----· lj:Jr-. -: ---·----·--· FINAL PUD SITE PLAN~:;,....---t OZS.O.JJ ., .. c.ol'-2,74 ... --------.. ---«----.. -----... 1 ..._ 1.10' 01 tO' ICif'C...... . ............................................................................ -:.-:.-:::-:.~.~ •ltO'ICif'C_rM..._ Uf\-tn.IQ, "'-1n.cl0 PROPOSED BUILDING 309/311 BOUVAR STREET Jefferson City, MO I Area:z 0.39 acres ZONED: PUD -~-=1 1 '"'!~ :.= • j .. ( en,tllo --'"' , 1 OZS.t.H .... -10 ... -&;,._.~:;::o.:~,.J...:~;;~.}~~fr~-:-r.~lf:~-~;f~~~~-~~~~?If:~~~~~~~\.~ -----· ------ ~!o .. ~.C~ ao::.-,~u.c j : ~r-------1 ce 6/2/Z II I "'0 :IJ 0 ~ "'0 §_ 0 CJ) ~~ , m :a c 0 , OJ im m c ~ F m c sn m 6 z G> a n-1-1. "",:. -- q -·~l· ~ II ~ I It ~ I ~ lli_UI.Jj ~ -=· .::'to;, I ~Zt :Of:!~ ;. " ······l·· ,I fl l I , ___ ..-.a) • • •• .iZU Ol• .till @ :15-o-:l ~WOa't !.M;IOC)l! KI-'W-= .......... -"il' '10111: I (All! .oo) n llo.I\S .laAROIJ 1 . ., .. 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I ................ - [1 T~ :,J PLAN stcnON A-A @CONCRETE MEDIAN STRIP C lloCI&I.N1.$ ---------·------------------------------··-----·----- PIIIHTSIS~ I I I CONSTRUCTION DETAilS C102 0 5C 0 City of Jefferson Department of Planning & Protective Services 320 E McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 lcplannlna@leffcitvmo.ora wwwJeffersoncltymo.gov Original PUD Application Submitted August 2020 APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) Concept PUD Plan Preliminary PUD Plan Final PUD Plan 0 0 Amendment to Final PUD Plan Amendment to Final PUD Plan for Signage PUD Project Name: Oakbrook Properties StreetAddress: w McCarty Street (600 block, number not yet assigned) Legal Description: (as follows or is aHached)_=A~t...-t;..,;;a.;..;c;;.:;h;;;;..e;;;...d;__ _________________ _ Please attach or Include the following: a) Typed project narrative describing the type and character of the development, including land uses, acreage, proposed residential densities or commercial floor area {FAR); public or private open space, amenities or recreation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-74 or applicable sections of the Zoning Code. The project title and location must be Included upon every page. Number all pages and attachments. b) Site Plan and/or Development Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis, if required by Section 35-60: f) Signage Plan, including type, locations and dimensions of all proposed signs; g) Landscaping and Screening Plan; h) Lighting Plan, including pole heights, type of fiXtures or luminaries, and foot candles; i) Project Phasing Plan [If appHcable) j) Application Filing Fee = $500 + $200 advertising fee + $20 per acre + $250 rezoning fee (if applicable) (Revised July 1, 2018) Application Information: Property Owner. 0akbrook Properties. L.L.C. Address 320 Nishodse Blf, Jefferson City, MO 65101 Phone Number(s): 573-301-7514 Applicant Name (if different from owner):------------------------ Add~s-~~~-----------------------------------------------------------PhoneNumbe~s):. ____________________________________________________________ __ Consul~ntName: _________________________________________________________________________ __ Address=--=--~----------------------------------Phone Number(s): _______________________________ _ Jeff W. Schaeperkoetter, Member 8/9/2020 Printed Name!TiUe Date Consultant Sfgnature Printed NameiTitle Date For Staff Use Only: AppRcatlon Filing Fee Received~---Amount,_ __ _ Check#. __ _ Attachments: Nanative_ Site Plan_ Applicant/Project Information Sheet_ •Note other Information submitted on back page lndlvfduals should contact the ADA Coordfnator at (573) 634-6570 to request accommodations or alternative fonnats as required under the Americans with Oisabffities Act. Please allow three business days to process the request Page 1 of7 City of Je«erson Department of Planning & ProtecUve Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icolannlna®leffcltvmo.ora www.jeffersoncltymo.gov Project Information (Please use additional sheets if necessary) Name of Project Oakbrook Properties Location/Address w. McCarty Street (600 block, number not vet assigned) Submitted bv Oakbroqk Properties, L.L.C. Applications Submitted Da-P&Z: Zonin2 Amend Com_n_ Plan Amend Special Exceotion lPUD) Sub. Plat Annexation 0 BOA: CUP Variance A2peal {Check box and circle 0 Staff. Site Plan Bldg Plans Grading Plan Change ofUse Temp Use item) 0 Other: Consultant(s) (List lead consultant and all others who are responsible for major project elements) Lead Consultant Name I Firm Name I Address Telephone Number .I Fax No. l E-Mail Consultant Name I RrmName I Address Telephone Number I FaxNo. I E-Mail Consultant Name f Firm Name l Address Telephone Number I Fax No. I E-Mail Property Owners! Applicants (List owner; Mark "X .. next to the name of the primary contact) TOWner Name Oakbrook Properties. L.L.C. Address 320 N; _,._ ~ e Blf .T ~_,_, ri+u Mn Rfi101 Telephone No. 573-301-7514 I ~ , Fax No. I E-Mail ljwschae@hotmail.com J Applicant Name Oakbrook Prooerties. L.L.C. Address 320 Nishodse Blf~ Jefferson Citv MO 65101 Telephone No. 573-301-7514 I Fax No. I E-Mail jwschae@hotmail.com Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative fonnats as required under the Americans with Disabilities Ad. Please allow three business days to process the request Page2of7 . /q ·. EXHIBIT A The following parcel of land, lying, being and situate in Cole County, Missouri: The nqrtherly part of Inlot No. 424 in the City of Jefferson, Missouri, and particularly described as fo1Iows: Beginning on the westerly line of said Inlot 10 feet northerly of the southwesterly comer of said inlot, thence northerly with the westerly line of said inlot 188 feet 9 inches to the northwesterly comer thereof, thence easterly with the northerly line of said inlot 104 feet 4-1/2 inches to the northeasterly comer of said inlot, thence southerly along the easterly line of said inlot 138 feet 9 inches, thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning. ~-0 ATTACHMENT TO PRELIMINARY PUD APPLICATION Oakbrook Properties, L.L.C. Property at corner of Bolivar and McCarty Streets (0.40 acres) The Preliminary Plan for the Planned Unit Development District includes the following: (1) The scale and north point. Shown on survey. (2) Boundaries of the property to be developed. Shown on survey. (3) The names of the owners of the property and the individual or firm responsible for the preparation of the Preliminary Plan. Current Owner of the property and individual responsible for preparation of plan: Oakbrook Properties, L.L.C., 320 Nishodse Blf, Jefferson City, MO 65101; and Jeff W. Schaeperkoetter, Managing Member of Oakbrook Properties, L.L.C., with assistance from CMPS for topographic survey and Porter, Berendzen & Associates, P .C., Architects, for plat overlay (Site Study). (4) The existing zoning of the tract and the zoning of properties which are within 200 feet of the boundaries of the property. Current zoning of the property: PUD. The property to the north is also zoned PUD. The property immediately to the south and east is also zoned PUD. Across the railroad tracks to the southeast, across McCarty to the south and southwest, and across Bolivar to the west (and south of Wall Way) is zoned C-2. Across Bolivar to the west (and north of Wall Way) is zoned RA-2 and C-1. The State parking lot to the southeast on McCarty is zoned C-3. (5) The location, type and size of structures, on properties within 200 feet of the boundaries of the property. To the south across McCarty Street are commercial structures of varying sizes. To the west across Bolivar Street are a mix of structures with commercial and residential uses. To the north across Wall Way, a public way, is the large fire station for Jefferson City. (6) Acreage of the property to be included in the Planned District. The total area of the property is 17,060.4 square feet, for an acreage of slightly less than 0.40 acres. (7) Existing contours on an interval of not more than five feet and not less than two feet. The Owner has engaged CMPS to produce a topographic survey with existing contours on intervals of one (1) foot. A copy of that survey is provided with this application. (8) The location and direction of drainage of all water courses and a drainage plan with sufficient information to indicate the intent of the owner. This site drains toward the south and southwest (toward the railroad right-of-way at the southern boundary of the property) and the existing stormwater drainage is In the Bolivar Street right-of-way at the southwest corner of the property. At the south of the property, a 11 bioswale" area of sufficient size and capacity will be constructed to allow for drainage of the initial1.37" rain event for the 17,000 square feet area to be treated. (9) The location of existing and proposed sanitary sewers. Existing sanitary sewers are shown on the topographic survey. J../ Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) (10) The proposed size, location, height, use and arrangement of all buildings except single family dwellings; the location and capacity of off-street parking areas, entrance and exit driveways and their relationship to existing and proposed streets; building lines; easements; common land and open space; and proposed streets, alleys and pedestrian ways. o Size, location and arrangement of buildings are shown on the plat overlay. The height of the buildings will not exceed that allowed by the City Code. o A driveway is currently located onto Bolivar Street near the intersection with McCarty Street. The driveway will be relocated to the north and farther away from the said intersection as shown on the plat overlay. A driveway at the rear of the building (to the northwest) will enter on to Wall Way as shown on the plat overlay. o Easements, streets, alleys and a pedestrian sidewalk are shown on the plat overlay. o Parking analysis (see separate Discussion attached): Coffee roastery-800 square feet (Mfg/production category)-Two employees- 2.2 spaces Office space-300 square feet-1 per 300 sq. ft. GFA-1 space Coffee shop (see below for proposal of parking requirement for this space)- 1,800 square feet plus 300 outdoor-9 spaces at 1 per 250 square feet. Short term rental-BOO square feet-2 spaces (on-street parking permitted) less nold Town" allowance for on-street parking-5 spaces (based on frontage over 125 feet) In sum, 9.2 spaces off-street is required. In order to allow for the normal periods of higher customer traffic, an extra 5 spaces is considered adequate, for a total of 15 spaces as optimal. The attached site plan contains 19 spaces, and the plan will provide that those spaces will be larger than the minimum required by Ordinance. (11) Proposed landscaping and buffer zones. Shade trees will be provided as required (possible locations shown on the site study), and other landscaping on-site. No buffer zones are required. (12) Provide for the dedication of any right-of-way for the widening, extension or connection of major streets as shown in the Thoroughfare Plan. No dedication of any right-of-way is proposed as there are no impacts on street widths. (13) Establish the underlying zoning, mix of uses, density, layout, design and phasing of the proposed Planned Unit Development. Owner proposes a mix of uses which would include all uses permitted in C- 2 zones. No phasing of the Development is proposed. Other notes: 1. Off-street loading will comply with City Code. 2. Visual clear zones: Sight triangles are clear as shown on site study. 3. Setbacks: In view of the small size of the property, Owner requests that setback requirements be waived Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) Other Notes (continued): 4. Signage: Signage will be compliant with the City's signage ordinance. The Owners anticipate a free-standing sign positioned along the South boundary of the property (shown on site study). 5. Lighting: Ughting for the Parking lot will be designed and placed in accordance with City requirements (proposed location shown on site study). 6. Fire Hydrants: Fire hydrants are currently located at the property and meet City requirements. Plan Approval: Commission Chairperson Date Director of Community Development Date Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) Note: Discussion for coffee shop parking requirement. The Owner's Redevelopment Contract with the Housing Authority required 2,500 square feet of floor space. In consideration of subsequent social distancing and spacing requirements suggested by public health officials, and the impact on inside seating for coffee shop purposes, the Owner and its prospective tenant have opted to increase the floor space of the coffee shop from 1,400 to 1,800 square feet. The larger size will seek to accommodate the expected customer usage with greater spacing between tables and seating areas. The City Code provides categories for parking requirement such as bar/tavern, smoking lounge and restaurant (all at 1 parking space for 100 square feet of gross floor area), general retail (1 per 250), and low volume retail (1 per 500). The Code also provides: ''The Director shall determine the parking requirement for uses which do not correspond to the categories listed in Exhibit 35-58A. In such instances, the applicant shall provide adequate information by which the proposal can be reviewed." The Owner proposes that the general retail category be applied, or, in the alternative, that the Director determine that the coffee shop use does not correspond to the categories listed in the Code, and that 1 parking space per 250 square feet be required. The following information is provided to support the alternative requests: Type of uses: Coffee shop for consumption of coffee, other drink and limited food items, retail sales of bag coffee and other items, area for preparation of items available for consumption on-site, with amenities on-site such as restrooms and areas for viewing. Number of employees: Two service employees at higher volume times. Building design capacity: To be determined. Square feet of sales area, service area, etc.: Seating (800), Sales/ordering (300), handicapped accessible restrooms (200), kitchen/preparation (500). Parking spaces proposed on-site: 17 per site study, but may have to be adjusted depending on set- back, loading zones and other contingencies. Parking spaces provided elsewhere: 5 on-street parking spaces. State parking lot within 200 feet. Hours of operation: Generally, 6 a.m. to 5 p.m. daily (currently not open Sunday), may be expanded. <1-J ln ST UDY FOR: .-;;.,) , ..... , II ;!'" ~~ ~,s !j I t"f1J I ......... n.tt I I II N N ~.-~ •• l.-:::=:il ......... _ ...... , i------···. I ' I ~ ... , ... '. ' :..-;· 'i .'. I ; ; I '· ·'' .·;.:.···:.: \ \ \ ........ _._, ___ ·-····-···. . .................. -·-·----·----·-r · ____ .... _., ltt,t1L-_. ----- tnt'•··· lu l••l i·!:t "·~. ~, -.. --1 ·-1-1 PROF'~t:" F.UI L D IN~:; ·------l ·---- i '· --; . i • . -1 ......... PARKING ·--~~ 2SPACES '~ I --' .~,f-.. , !·-··; !: ,.8 ~: ': .. ·:\ .... , .. I \ ~-: "::.~, r_ .. ___ _ . , .. [! lulul r !ll '\.:~·-·-·""·"'·· I. I . :I ____ ,_ f.= ·I '2:::-E' . -...... ~---· .......... .. SITE STUDY OAKBROOK PROPERTIES, LLC (i) rMtt.Utludua.\t.-\•~t.&. r.C. 0.40 ACRE SITE JE FFERSON C IT Y, MISSOURI ~~ ~ SCALE, 1• • 30'·0" .;{lf'"• 1'01t1'CH., UI!IU!NDZ.I!N &ASSOCIATES-A ltCII ITI!CTS •"'\; ;• ASHLAND. MISSOUJU JU l. V :!0:!0 t...J ~ -~~l -, II DID I~ ':l I ! PAn ~ i II e<>te>TOft II I ·I PeGt< PM10!Kl0f< -1 =teo:.~ " I I li ., I PGC;I< --··:--, ,-._. I ' """e 5HOP ll i ·, I GOI'f'el! ... .,.. DeL<>H 'I ' ·.1 l i 3-STOP..Y C:.Orf'F.i: -I Ol'EP. L EVI:L 3-STOi'~Y C:Of'f'O:i ' -Il PPEr~ L EVEL :..~AU!• I' 1 1:)·0 " L~\·-J4 l lV CL 1-J.'!!~• :.•.•t!O ~·f. ~:.A:..!;· ,. • u· c;· · ------,,., _.! u . f'L.l. ;.·.,::;., ··.--:_~;;.- STUDY FOR: BUILDING STUDY OAKBROOK PROPERTIES, LLC CD rt\ntt. Uc m;dun ,\t: /t).ocbtt.t.. r.c. 0 .40 ACRE SITE JEFFERSON CITY, MISSOURI M:'l ~ ~ SC.AL.J:, I" • 15'-0" •:2i l') rORlllll, Ol!lli!NIJZl!N &.ASSOCIATES • J\llCIII1'1JCTS '~t j J\SBI.I\NO, MISSOURI JUI.Y :!0!0 ·,·/otri•C'\'1 Scilofldd. Flf:! Cllii:J Jetfer,on Cil'l Fire Deparrmcnt 105 E ~.t f.~ iller Sircet .dfcJ\011 Cit\'. f<.IO 65101 Planning and Zoning Commission Date: August 4 , 2022 Subject: 311 Bolivar Street/Three Story Coffee Co:'' Tr·-g:r~. · •. ":~· ·: :it) vi 1~:::: ;un 320 East h·lcC1rt1 \;1 ~e: Jf.!ife: >Uil (It'{, iviO 5510 I In the fall of 2020, the Jefferson City Fire Department (JCFD) came to an agreement on a PUO with the developer/owner of 311 Bolivar Street, Jeff Schaeperkoetter. When the development was initially proposed, the JCFD's primary concern was that it would create additional static and transient traffic that would limit access to the dead-end alley, restrict emergency vehicles responding to emergency incidents, and interfere with required access to the communications tower site at Fire Station 1 . Regardless , Mr. Schaeperkoetter and the JCFD agreed on a compromise that would allocate 2 parallel parking spots off the alley, which was later approved by the City Council PUD for this site. In May 2022, Mr. Schaeperkoetter requested the JCFD visit 311 Bolivar Street to obtain approval for additional parking to the rear of the newly constructed Coffee Shop and Air B&B. Chief Schofield, Division Chief Turner, and Asst. Chief Bowden reviewed the request for additional parking and provided the following response: On May 31 , Fire Department representatives met with Jeff Schaeperkoetter to review the desire for additional parking of four or more spaces with future parking needs considered towards the East side of the property and elimination of the curb originaffy agreed to in the PUD. The Fire Department is concerned this wiff create additional static and transient traffic that will limit access on the dead- end affey and restrict emergency vehicles, as weff as interfere with required access to the communications tower site at Fire Station 1. After careful consideration of the information provided on the desire for additional parking already constructed at the rear of Three Story Coffee, the Fire Department believes that the Final PUD site plan approved on 7-9-2021 already represents a substantial compromise on the part of the Fire Department that takes into account the concerns noted above. It is not in the interest of the public that we serve to further complicate traffic congestion in this limited access area. The JCFD supports the original proposal of the approved PUD and believes that the development is a welcome improvement over what has long been a vacant gravel lot. The JCFD believes that allowing any additional parking has a high potential to increase the risk for delays in getting emergency vehicles in and out of the alley way between the two properties. Furthermore, after several rounds of discussion and negotiation on the subject, it is discouraging that the parking area was not installed according to plan. The JCFD is concerned that build ing additional parking outside of the original scope approved in the PUD is a systematic approach to higher utilization of the alley for a typically high traffic commercial use . It should be noted that during our discussion, Mr. Schaeperkoetter stated his intent to construct an additional parking lot east of the build ing to accommodate 10 more vehicles . The JCFD requests that the Planning and Zoning Commission deny this petition to change the PUD plan to allow additional parking behind the building at 311 Bolivar Street. )) City of JefferrsoU'IJ DepaT1ment of Planning & Protective Services 320 E. McCarty St. Jefferson City, MD 65101 July 25, 2022 Dear Property Owner: C arrroe Tetrgon, N.ayorr Sonny Sanders, AICP, Birector Phone:57~~64~ Fax: 573-634-6457 This letter is to notify you that !he Jefferson City Planning and Zoning Commission '4fill meet at 5:15 p.m . on Thursday, August 11, 2022 , to consider the following matters (see map on back): Case No. P22008 -309 & '31 ·{ Boli'4a•r .Street, Amendment to PUO Plan. Request filed b~ Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Developmentplan to chang e the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast corner of the intersection of West McCarty Street and Bolivar Street and is described as the northerly part of lnlot No. 424, in the City of Jeffers on, Cole County, Missouri. As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunalely, we are un ab le to record comments received by telephone, however, written comments may be directed-to the Planning and Zoning Commission in one of the following ways : e-mail: JCPianning@jeffersoncitymo.gov fax : Dept. of Planning and Protective Services I Planning Division 573-634-6457 mail: Dept. of Planning and Protective Services I Planning Divi sion John G . Christy Municipal Bui lding, 320 E. McCarty Street Jefferson City, MO 65101 Written comments received on or before 1:00 p.m . on the day of the meeting will be made a paFtof the official record and copied and distributed to Commission members at the meeting. Those unable to prov ide written comments in advance are invited to deliver their comments to the Commission Chairman on~ at the meeting . Correspondence received after 1 :00 p.m. will be included in the official record, but the[.e is no guarantee that copies will be made for distribution to all Commission members. For your information, this case is tentatively scheduled for a public hearing in front of the City Cormcil on September 19, 2022. The City Council meets at 6:00p.m. in the Council Chambers of the John G. Christy Municipal Building, 320 East McCarty Street. Information regarding this case may be viewed on the Planning and Zoning Commission webpage al: httoJ/\WiW.ieffersoncitvmo.aov/governmenUolanning/planning . and zoning commission .php If you have any questions concerning this matter, please contact 573.634.6573. Best Regards, Kortney Bliss Planner 1 Individuals should contact the ADA Coordinator at (573} 634-6570 to request accommodations or alternative fonnats as required under the Americans with Disabilities Act. Please allow three business days to process the reCj!:lest. Please caU (573) 634-6410 with questions regarding agenda items. Cat}1 of J~fferson P~anHr~ing a011d Zcnung Commussion ILOCAT~O~ MAP Case No. P22008 309 & 311 Bolivar Street PUD Plan Amendment 0 40 80 '"· 160 Feet m ,.., __ .-. ... ~- m :;;:.eo:.s;:t,ftll m .. __ _ m--......... ~ ..... m---... CIO- m C:: =: ::::-:., m r;-....:,-au---- 18 ............. - IB .. r-- EI =-~ ..:::. .. .::-::,.... sw....,-•-r- rm -..---..a-1"-l!ll"M......, __ 0 .,..,..,.llloo!-.Sio 10oo1 e :=.::-,:-~~ ..... --~-.. 1:.11 '{/.,:1;c:lj -·- E!l-~- 81 I' =:... -:' .. "=""' .... -...... ..-l) 8]--.--... -e-..... ---. .. art~~~~aMIIQlr GD--~oom---r-.. · ..... - ID~~~~~-IIC!IOI'Iof er---~~~oo-~ --~-------\N \) - 8I9BM QRAIHAO§ SJRucruRJ!S ... ~··--·t•a..I'Qel7&.acl, t M.Sfi,IIO ......ot-.on.o.n'cto,-...a ... ~ ,.. .t Olol \ n. .. :=· 01.1 "\· 11/i ~· .. --., ra~-,_.,.. ~.,,_ IOestU t ... na.n t an.t7J.IO _ ..... 011•1.11 .... CII'MJI ... Cll7 -.,.,. Clldt lUI ., ........_11-Jm_ _,uotan.scuo =.."'cll!~":i. I I v I I ··c~····· SJORM !)IWMAO§ rrees .... :c-.,~~ru::~ .. c;.··tcll ---•-;:.--·----·----·----·----~ ... ·-.. -. ---·----·--· OHeO.ncto,-.t,'l'tcfo ______ .... __ « .. ------..... t------ PI..O....-tll'ttfiiCIJICea.etl ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••• ~.=~- -··"""-"""' 0 PMII ell#f 01 11° ~ e l,'l'tll llf\otMt,SO,. U\•"'~ CIHeUt .... 01-.uf ... I:N'e7.n ... @ FINAL PUD SITE P.LAN ~-==::::r.------1 PROPOSED BUILDING 309/311 BOUVAR STREET Jetfem~n Cily, MO Areaa 0.39 acres 20NED: PUD ! 1 Inch • 10 FEET ------------·------------- lulv'. ttc -:=-m.""=",r •• 10 10 ( o..,111e IHio-root.) Case No. P22008 PUD Plan Amendment 309 & 311 Bolivar Street > 0 62.5 125 185 ft. Notification Buffer / / \ 250 375 500 Feet / 3} Jefferson City Planning and Zoning Commission Property Owner List P22008 309 & 311 Bolivar Street 7/22/2022 LINCOLN CENTER L L C 1718 HAYSEL TON DR JEFFERSON CITY, MO 65109 623 W MCCARTY ST MO 65101 OAKBROOK PROPERTIES L L C 320 NISHODSE BLUFF RD JEFFERSON CITY, MO 65101 621 W MCCARTY ST MO 65101 SIMS, WILLIAM DOUGLAS TRUSTEE 330 BOLIVAR ST JEFFERSON CITY, MO 65101 330 BOLIVAR ST MO 65101 AT&T SERVICES AT&T SERVICES TOWER PROPERTY TAX TEAM 754 PEACHTREE ST NE 16TH FLOOR ATLANTA, GA 30308 621 W HIGH ST MO 65101 LINCOLN CENTER L L C 1718 HAYSELTON DR JEFFERSON CITY, MO 65109 629 W MCCARTY ST MO 65101 AMERICAN TOWER CORP SITE #274000 % PROPERTY TAX PO BOX 723597 ATLANTA, GA 31139-0597 621 W HIGH ST MO 65101 MISSOURI PACIFIC RAILROAD 210 N 13TH ST ST LOUIS, MO 63101 W MCCARTY ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR . JEFFERSON CITY, MO 65109 701 W MCCARTY ST JEFFERSON CITY, MO 65101 MASTROGIANNIS PROPERTIES L L C 117 MONTEREY DR JEFFERSON CITY, MO 65109 620 W MCCARTY ST MO 65101 MISSOURI STATE OF PO BOX809 JEFFERSON CITY, MO 65102 611 W MCCARTY ST MO 65101 MISSOURI LOCAL GOVERNMENT EMPLOYEES RETIREMENT SYSTEM (LAGERS} PO BOX 1665 JEFFERSON CITY, MO 65102 701 W HIGH ST MO 65101 BRYAN, JOSEPH T 304 BOLIVAR ST JEFFERSON CITY, MO 65101 304 BOLIVAR ST MO 65101 KALUGINA, SVETLANA 306 BOLIVAR ST JEFFERSON CITY, MO 65101 306 BOLIVAR ST MO 65101 RADEMANN, EDWIN A & JUDY A TRUSTEES 4820 RAINBOW HILLS RD JEFFERSON CITY, MO 65109 716 W MCCARTY ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR JEFFERSON CITY, MO 65109 712 W MCCARTY ST MO 65101 SCHRIMPF, STEVEN 2820 BRUSH CREEK CT JEFFERSON CITY, MO 65109 308 BOLIVAR ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR JEFFERSON CITY, MO 65109 710 W MCCARTY ST MO 65101 Jefferson City Planning and Zoning Commission Property Owner list P22008 309 & 311 Bolivar Street WANSING, FRANKLIN G 310 BOLIVAR ST JEFFERSON CITY, MO 65101 310 BOLIVAR ST MO 65101 CITY OF JEFFERSON FIRE STATION 320 E MCCARTY ST JEFFERSON CITY, MO 65101 621 W HIGH ST MO 65101 LINCOLN CENTER ll C 1718 HAYSELTON DR JEFFERSON CITY, MO 65109 711 W MCCARTY ST MO 65101 1914 PROPERTIES L L C 1234 ASH BURY WAY WARDSVILLE, MO 65101 328 BOLIVAR ST MO 65101 CITY OF JEFFERSON 320 E MCCARTY ST JEFFERSON CITY, MO 65101 615 W HIGH ST MO 65101 OAKBROOK PROPERTIES ll C 320 NISHODSE BLUFF JEFFERSON CITY, MO 65101 W WALL WAY MO 65101 7/22/2022 BILL SUMMARY BILL NO: 2022-062 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing $233,951 Consolidated Planning Grant Agreement with Missouri Highways and Transportation Commission for Metropolitan Transportation Planning Services for FY2023 Staff Recommendation: Approve . Summary: Standard ordinance approving a grant agreement with Missouri Highways and Transportation Commission. Origin of Request: Capital Area Metropolitan Planning Organization through the Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information: The Consolidated Planning Grant (CPG) agreement with the Missouri Highways and Transportation Commission (MHTC) funds metropolitan transportation planning services for the Jefferson City Urbanized Area, administered by the City of Jefferson through Capital Area Metropolitan Planning Organization (CAMPO). The consolidated planning grant provides financial support for the FY2023 Unified Planning Work Program (UPWP). There has been an annual agreement with MHTC since 2003. The FY2023 UPWP is considered part of this funding agreement , and outlines the work to be performed by CAMPO over the next fiscal year . The FY2023 UPWP was adopted by the CAMPO Board of Directors on May 18 , 2022. The City's adopted budget for FY2023 includes the CAMPO budget as a division within the Department of Planning and Protective Services . A copy of the UPWP is on file with the City Clerk , the Finance Department, and is published on the CAMPO webpage . The FY2023 UPWP has received approval from the U.S . Department of Transportation . Fiscal Information: This CPG is financed with 80% federal and 20% local matching funds . The FY2023 CPG of $233,951 represents the federal contribution . The local match required is $58,488 for a total work program funded under this agreement of $292,439. The sources of the local matching funds are specified in the Memorandum of Understanding (MOU) signed by participating jurisdictions. The MOU calls for the local match to be contributed by the City of Jefferson (75%) and Cole County (25%). In FY 2022 and FY 2023 JC Parks is contributing a portion of local match stemming from the development of the Capital Area Active Transportation Plan . The local match for FY2023 is as follows ; City of Jefferson ($34,491 I 60% -allocated from the general revenue fund), Cole County ($11,497 I 19%), and JC Parks ($12 ,500 I 21%). The CAMPO FY2023 UPWP Financial Summary is attached . Capital Area Metropolitan Planning Organization FY2023 Unified Planning Work Program Appendix A – Table 1: Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPG) administered by MoDOT. Funding consists of 80% federal and 20% local matching fundsi Jefferson City contributes 7 5% and Cole County contributes 25% except w here noted differently. Table 1: FY 2023 CAMPO Budget* Direct Costs Federal -CPG (80%) Local (20%) Total (100%) Materials & Supplies Advertising $2,080 $520 $2,600 Postage $240 $60 $300 Printing $160 $40 $200 Copies $160 $40 $200 Office Supplies $800 $200 $1,000 Food $240 $60 $300 Operational Supplies $800 $200 $1,000 Subtotal $4,480 $1,120 $5,600 Other Contracted Services Dues & Publications $1,200 $300 $1,500 Training and Education $3,600 $900 $4,500 Tuition Reimbursement $2,400 $600 $3,000 Professional Services -M TP Update $24,000 $6,000 $30,000 Professional Services -Pedestrian/Bicycle Plan $50,000 $12,500 $62,500 Subtotal $81,200 $20,300 $101,500 Equipment Repair and Maintenance Equipment Maintenance $0 $0 $0 Vehicle Wash $0 $0 $0 Maintenance Agreement $1 ,920 $480 $2,400 Subtotal $1,920 $480 $2,400 Capital Purchases and Utilities** Equipment/ software $2,720 $680 $3,400 Subtotal $2,720 $680 $3 ,400 Total Dired Costs $90,320 $22,580 $112,900 Labor Costs Salaries plus benefits $143,631 $35,908 $179,539 Total Labor Costs $143,631 $35,908 $179,539 Total MPO Budgetl $233,951 1 $58,488 1 $292,439 1 *Round e d t o th e near est wh o le numbe r. **Th e Ci ty o f Jefferson covers a ll th e Utilit y and Capita l Purch ases expenses, e x cept fo r so me sp ecifi c so ft wa r e li cens es used f or publishing or mapping. Capital Area Metropolitan Planning Organization FY2023 Unified Planning Work Program Appendix A – Tables 2-4: Work Elements, Local Match Requirements, and CPG Balance Table 2: FY2023 Work Element Funding Summary-Consolidated Planning Grant and Local Funds ... ::;: ;;;-0 1-.., &L a; ...,;. ., ., a; 0 ., ... ::> ., ... "" D ::;: 1-...,;. c &L ti E D :::. Total Total !! :: :::. .. = -<( 0 ., ., Federal Local ~ c a; a; c 1: ·;: c c .E CPG Funds Match ~ ~ c c c Work Element D D D ., Sub-Total 80% 20% Total a; 0 ;;;: ;;;: ;;;: <( .... :;: Labor Costs* 521-Prog ra m Support & Administration $25,675 $685 $26,360 $21,088 $5,272 $26,360 9 % 522-General Develop. and Comp. Planning $8,148 $8,476 $16,624 $13,299 $3,325 $16,624 6 % 524-Short Range Transportation Planning $4,656 $16,300 $20,956 $16,765 $4,19 1 $20,956 7 % 525-long Range Transportation Planning $4,668 $37,636 $25,428 $67,732 $54,185 $13,546 $67,732 23% 526-Public Transportation Planning $22,892 $17,604 $40,496 $32,397 $8,099 $40,496 14% 527 ~Safe/ Accessible Transportation Planning $7,372 $7,372 $5,898 $1,474 $7,372 3 % Labor Costs (Base + Fringe) Subtotal $30,343 $80,704 $67,807 $685 $179 ,539 $143,631 $35,908 $179,539 61 % Dired Costs* 521-Direct Costs -Program Support and Administration $20,400 $16,320 $4 ,080 $20,400 7 % 524-Direct Costs-Pedestrian/Bicyde Plan (50% roll over estimate from FY 2022)** $62,500 $50,000 $12,500 $62,500 21 % 525-Direct Costs-Metropolitan Tranpsortaiton Plan Update $30,000 $24,000 $6,000 $30,000 10% Dired Costs Subtotal $1 12,900 $90,320 $22,580 $112,900 39% Total* $233,951 $58,488 $292,439 100% * Numbers are rounded to the nearest whole number. Staff sa lanes are based on an hourly rate (base + fnnge). Staff t1me allocations are subject to change as planning activities fluctuate. The Nf>O Executive Director position is full-time, but is not funded by the Nf>O and does not appear in the table above. The Nf>O Director is the Director of the Jefferson City Department of Planning and Protective Services, Nf>O activities are only a portion of t he Director's job duties.** The Capital Area Pedestrian and Bicyde Plan was programmed for update in FY 2022 at a cost of approximately $125,000. Due to project delays, is estimated that approximately 50% will be rolled over into FY 2023. JC P arks will pay $25,000 of loca l match associated wi th the Pedestrian/Bicyde Plan update. Note: The 2021 Bipartisan Infrastructure law (BIL) requires each MPO to use at least 2.5% of its PL funds on specified planning activities related to Safe and Accessible Transportation Planning (Work Element 527). Pl funds constitute -80% o f CPG funds and the FY 2023 estimate is $4,6 10. Table 3: FY 2023 Local Match by Jurisdiction CPG Local Match Category JC Parks Jefferson City 75% Cole County 25% Total Labor Costs $0 $26,931 $8,977 $35,908 521-Direct Costs $0 $3,060 $1,020 $4,080 524-Direct Costs-Ped.jBicycle Plan* $12,500 $0 $0 $12,500 525-Direct Costs -M TP Update $0 $4,500 $1,500 $6,000 Total $12,500 $34,491 $11,497 $58,488 * JC Parks will pay $25,000 of local match associated w ith the Pedestrian/Bicycle Plan update spanning FY 2022 and FY2023. Balance Revenue BILL NO. 2022-062 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $233,951 AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2022 TO OCTOBER 31, 2023, REFLECTING CONSOLIDATED PLANNING GRANT (CPG) FUNDS AS APPROVED IN THE CAMPO FY 2023 UNIFIED PLANNING WORK PROGRAM . WHEREAS, the Board of Directors of the Capital Area Metropolitan Plann ing Organization approved a Un ifi ed Planning Work Program and Budget for FY2023 on May 18 , 2022 by Resolution 2022-02 . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with the Missouri Highways and Transportation Commission for Metropolitan Transportation Planning Services. Section ~The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section ~. This Ordinance shall be in effect immediately upon passage . Passed : -----------------Approved: ______________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City ~ - 1 - CCO Form: TP01 Approved: 12/93 (GWS) Revised: 04/21 (BDG) Modified: MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION PLANNING CONSOLIDATED GRANT AGREEMENT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, "Grantee"). WITNESSETH: WHEREAS, 23 U.S.C. Sections 104(f) and 134, and 49 U.S.C. Section 530 3, provide metropolitan transportation planning funds for metropolitan planning organizations as designated by the Governor of the State of Missouri; and WHEREAS, the Commission is the state agency designated to receive and dispense both the above named funds to accomplish metropolitan transportation planning in the City of Jefferson City urbanized area; and WHEREAS, the Grantee has been designated by the Governor of the State of Missouri as the local organization to conduct transportation planning for the City of Jefferson City urbanized area and to receive and expend the above named funds on its behalf; and WHEREAS, the Grantee has described the transportation planning work to be carried out and included a complete budget detailing the use of the above named funds in an annually updated Unified Planning Work Program (UPWP); and WHEREAS, the UPWP is accepted by the Commission, the Grantee, and the United States Department of Transportation (hereinafter, "USDOT"), describing the purposes and funding of all program components to be annually accomplished under this Agreement. NOW THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: (1) PURPOSE AND SOURCE OF FUNDS: The purpose of this Agreement is to assist the Grantee in financing project expenses that are eligible for federal financial assistance. The Commission will make a grant from available federal funds in a manner consistent with the rules of the USDOT, Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) under 23 U.S.C. Sections 104(f) and 134 and 49 U.S.C. Section 5303. These rules include 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The catalog - 2 - of federal domestic assistance identification number (CFDA) is 20.205 for funds under 23 U.S.C. Sections 104(f) and 134 and 20.505 for funds under 49 U.S.C. Section 5303. The amount of available funds is limited by the unused portion of the above planning funds allocated to the City of Jefferson City urbanized area under the above acts and any amendments thereto. (2) SCOPE OF WORK AND BUDGET: Grantee will undertake and complete the program of work specified in the approved UPWP and the budget or scope o f services (Appendix A). (3) REPORTS: (A) All draft reports, the cost of which will be considered a direct cost, will be submitted to the Commission for review prior to printing in final form. The Commission will be provided with an electronic copy of each draft and the final report. (B) All reports, drawings, estimates, surveys, memoranda and other papers submitted by the Grantee shall be dated and bear the Grantee's name. (4) PUBLICATION PROVISIONS: (A) Copyright: Papers, interim or final reports, forms or other materials which are a part of the work under contract may be copyrighted without written approval of the Commission, and FHWA or FTA as appropriate. (B) Request for Publication: Either party to the Agreement or FHWA or FTA may initiate a request for publication of reports or any request thereof. (C) Abstracts: When the scheduled time for presentation of a paper does not permit formal review and approval of a complete report, abstracts may be used for notification of intent to present a paper based on the study. Such presentation must protect the interests of the other party by the inclusion of a statement in the paper and in the presentation to the effect that the paper has not been reviewed by the other party or FHWA or FTA. (D) Publication: Publication by either party shall give credit to the other party or FHWA or FTA unless upon failure of agreement of any report of the study, FHWA, FTA or either of the contracting parties requests that its credit acknowledgment be omitted and then the following statement shall be added: "The opinions, findings and conclusions expressed in this publication are those of the authors and not necessarily those of the Missouri Highways and Transportation Commission, the Federal Highway Administration or the Federal Transit Administration." - 3 - (E) Use of Data: After acceptance of reports, all parties are free to use the data and results for whatever purpose. (F) Cooperative Participation: All reports shall contain a statement crediting the cooperative participation of all agencies, including the USDOT, FHWA or FTA as appropriate. (G) Freedom of Information: The publication provisions contained in this paragraph (4) are subject to the provisions of Chapter 610, RSMo, and all applicable laws of the United States Government concerning freedom of information. (5) RETENTION OF RECORDS: The Grantee or any approved subcontractor shall be required to maintain accounting records and other evidence pertaining to the cost incurred regarding the study and to make the records available to the Commission at its office at all reasonable times during the contract period and for three years from the date of the final payment of federal funds. Such accounting records and other e vidence pertaining to the costs incurred will be made available for inspection by the Commission, FHWA, FTA, or any authorized representative thereof, and copies shall be furnished if requested. (6) INFORMATION FURNISHED AND WORK PERFORMED BY THE GRANTEE: The Grantee shall make available to the Commission upon request all of the data, reports, analysis, transcripts of hearings, maps, drawings, tables, and other pertinent background information related to the scope of services under this Agreement. (7) INFORMATION AND WORK FURNISHED BY THE COMMISSION: The Commission shall make available to the Grantee all of the data, reports, analysis, transcripts of hearings, maps, drawings, tables and other pertinent background information related to the scope of services under this Agreement that the Commission deems necessary and non-confidential. No report, information, data or other materials provided to the Grantee shall be given to any individual or organization without the written approval of the Commission. (8) PROJECT TIME PERIOD: Work under this Agreement shall begin November 1, 2022 and extend to October 31, 2023. No work shall be performed under this Agreement until a notice to proceed is received from the Commission. (9) CONTRACT PRICE AND PAYMENT: (A) Total Price: For the work described in this Agreement, the Grantee shall receive payment based on actual costs, as defined in subparagraph B of paragraph (9) up to the maximum amount of $233,951 defined as consolidated planning funds. The local matching share shall be 20 percent for funds provided under 23 U.S.C. Section 104(f) and under 49 U.S.C. Section 5303. The local matching share may be either cash or direct cost match or a combination of both. - 4 - (B) Progress Payments: The Commission agrees to make progress payments to the Grantee not more than monthly upon receipt of a proper invoice and certification for services actually performed under this Agreement. Certification of services will be documented by a progress report submitted at least quarterly within 30 days after the end of the reporting period. However, the last progress report may be waived and included in the final or project completion report. Each progress report shall include tasks, what percentage of each task has been completed and overall task completion rate. Invoices will be based on actual costs incurred. Each invoice will show the breakdown of the cost incurred among the Grantee and the Commission. Such progress payments will be based on actual cost incurred. In no instance shall the progress payments exceed the percentage of work completed, per the judgment of the Commission's engineer. The accounting for and billing of project charges will be accomplished as follows: 1. The Grantee will establish cost principles for use in determining the allowability of individual items of costs in accordance with 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." 2. Direct labor charges shall be based on actual time expended at the current approved gross salary of the assigned staff member. 3. Employee fringe benefits shall be based on a provisional rate, subject to audit, of direct labor costs. This rate is set on the basis of the employer's actual cost for group life insurance, health insurance, pension plan, workers compensation, holidays, F.I.C.A. taxes, accrued costs for sick leave, vacation and other items included in the Grantee's approved fringe benefit package to the total annual salaries paid. This rate is reviewed and adjusted annually and will be specified in the fiscal year scope o f services. 4. Indirect costs shall be based on the approved cost allocation plan supported by the Grantee's annual budget for the fiscal year in which the scope of services is to be carried out. A rate is calculated on the basis of the estimated tota l annual administrative expenses, excluding known unallowable costs as prescribed in various federal regulations, including 2 C.F.R. Part 200, divided by the sum of total annual salaries chargeable as direct labor. Calculation of the indirect rate is spec ified in the cost allocation plan and is approved by the audit agency. The indirect rate is audited and adjusted at each fiscal year end by the audit agency. The applicable rate will be specified in Appendix A. 5. Other direct costs charges shall be based on actual cost of supplies and equipment purchased or rented for exclusive use of this project. Procurement of supplies and equipment should be in accordance with procedures established by the State of Missouri and Paragraph (26). (C) Compensation: Compensation shall be paid by the Commission to the Grantee for work performed hereunder subject to the limitations of subparagraphs A - 5 - and B of this paragraph (9), as supported by Appendix A. (D) Direct Costs: The following are considered as direct costs and chargeable as such: 1. Salaries and fringe benefits. 2. Other non-salary expenses directly related to the completion of the work program activities, such as: classified advertising, contractual services, data processing, equipment maintenance and rental, meetings and conferences, postage, publications, reproduction, supplies, travel and long distance calls. (E) Final Payment: The final payment will be made only after acceptance by the Commission of a project completion report, summarizing the results of the job elements under this Agreement, considered to b e satisfactory to the Commission. This project completion report is due within 60 days after the Agreement end date. The Commission's obligation will extend only to those costs incurred as verified by the final audit. A final audit will be completed after the acceptance of the project completion report. If Grantee was over compensated according to final audit results, Grantee will reimburse the Commission the amount as specified by the final audit. If additional compensation is due Grantee, Grantee will present a supplemental invoice to the Commission for payment of the amount specified by the final audit. (F) Checks: Checks in payment for the services rendered hereunder shall be drawn to the order of the City of Jeferson City. The Grantee hereby agrees that the acceptance of the check so drawn shall constitute full payment for the Commission to the Grantee for the services for which such payments are made. The parties, acting through their authorized representatives, may also arrange for the elect ronic transfer of funds instead of a physical check. (G) Title to Work Products: The making of payments to the Grantee in the manner aforesaid shall vest in the Commission title to the studies, documents and material produced by the Grantee under the terms of this Agreement up to the time of such payments, and the Commission shall have the right to use the same for any public purpose or make any desirable alterations thereto without other further compensation to the Grantee or to any other such agency or persons. (H) Single Audit Requirement: If the Grantee receives $750,000 or more per year total of all Federal assistance from all sources including Federal funds under this Agreement, it shall be required to have an independent annual single audit d one in accordance with 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” A copy of the audit report shall be submitted to the Missouri Department of Transportation (MoDOT) within 30 days of the issuance of the report. Subject to the requirements of 2 C.F.R. Part 200, if the Grantee obtains less than $750,000, the Grantee may be exempt from 2 C.F.R. Part 200 auditing requirements, but records must be available for review by applicable State and Federal - 6 - authorities in accordance with Paragraph (5). The Commission reserves the right to audit expenditures under this Agreement independently in a separate report. (10) INSPECTION OF RECORDS: The Grantee shall assure that representatives of the Commission and FHWA shall have the privilege of inspecting and reviewing the work being done by the Grantee’s contractor and subcontractor on the herein project. The Grantee shall also assure that its contractor, and all subcontractors, if any, maintain all books, documents, papers and other evidence pertaining to costs incurred in connection with the work program and make such materials avai lable at such contractor’s office at all reasonable times at no charge during this Agreement period, and for three (3) years from the date of final payment under this Agreement, for inspection by the Commission, FHWA or any authorized representatives of th e Federal Government and the State of Missouri, and copies shall be furnished, upon request, to authorized representatives of the Commission, State, FHWA, or other Federal agencies. (11) CHANGES: The Commission or the Grantee may, from time to time, request changes in the scope of UPWP work. Changes in the scope of UPWP work that do not involve any increase or decrease in the amount of the Grantee's compensation shall be made with the mutual agreement of the parties to this Agreement evidenced by letters from each to the other. Changes involving adjustments to limiting amounts contained in the scope of UPWP work of any increase or decrease in the total amount of compensation which are mutually agreed upon by and between the Commission and the Grantee shall be incorporated in written amendments or supplements to this Agreement. (12) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the Grantee shall defend, indemnify and hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the Grantee's wrongful or negligent performance of its obligations under this Agreement. (B) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (13) TERMINATION OF AGREEMENT: (A) Non-Performance: If Grantee shall for any cause fail to perform any of the provisions of this Agreement or fail to complete any of the work described in this Agreement, the Commission may terminate this Agreement. Also, the Commission may terminate this Agreement if the conduct or progress of the work is such that it is not up to professional standards of objectiveness, fairness, accuracy and completeness. (B) Correction: The Commission may provide Grantee with a written notice of the defect(s) in Grantee's performance specifying a period of time for Grantee - 7 - to correct such defect(s). (C) Written Notice: To terminate this Agreement, the Commission must give Grantee at least 15 days written notice specifying the reason(s) for termination. (D) Partial Payment: If the Commission terminates the Agreement, the Commission shall be liable only for the work rendered to the date of termination based on the compensation described in the scope of services. Grantee, for itself, its successors, assigns and legal representatives, agrees to accept this amount of compensation in full satisfaction of all claims for compensation under this Agreement. This does not abrogate the Grantee's right under law. (E) Work Products: In the event of termination, Grantee shall deliver to the Commission, as property of the Commission, all designs, reports, drawings, studies, estimates, surveys, computations, memoranda, documents and other pape rs or materials either furnished by the Commission or prepared by or for the Grantee under this Agreement. In addition, ownership of all designs, reports, drawings, studies, estimates, models, computations, etc. prepared under this Agreement shall vest in the Commission, at the Commission's option. The Commission reserves the right to postpone or abandon further work of the type described by this Agreement or to cause such work to be continued or completed in such manner, by such person(s), and under such terms and agreements as the Commission shall determine. (14) DISPUTES: The Commission’s chief engineer will in all cases decide any and all questions which may arise in connection with the work not disposed of by agreement among or between the parties to the contract. (15) NONDISCRIMINATION ASSURANCE: With regard to work under this Agreement, Grantee agrees as follows: (A) Civil Rights Statutes: The Grantee shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 2000e), as well as any applicable titles of the Americans with Disabilities Act). In addition, if the Grantee is providing services or operating programs on behalf of Department or the Commission, it shall comply with all applicable provisions of Title II of the Americans with Disabilities Act. (B) Administrative Rules: The Grantee shall comply with the administrative rules of the U.S. Department of Transportation relative to nondiscrimination in federally-assisted programs of the USDOT (49 CFR Subtitle A, Part 21) which are herein incorporated by reference and made part of this Agreement. (C) Nondiscrimination: The Grantee shall not discriminate on grounds of the race, color, religion, sex, national origin, age or disability of any individual in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Grantee shall not participate either directly or indirectly in the - 8 - discrimination prohibited by 49 CFR Subtitle A, Part 21.5 including employment practices. (D) Solicitations for Subcontracts, Including Procurements of Material and Equipment: These assurances concerning nondiscrimination also apply to subcontractors and suppliers of the Grantee. These apply to all solicitations either by competitive bidding or negotiation made by the Grantee for work to be performed under a subcontract including procurement of materials or equipment. Each potential subcontractor or supplier shall be notified by the Grantee of the requirements of this Agreement relative to nondiscrimination on grounds of the race, color, religion, sex, national origin, disability, or age of any individual. (E) Information and Reports: The Grantee shall provide all information and reports required by the Agreement, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the USDOT to the pertinent to ascertain compliance with other such contracts, orders and instructions. Where any information required of the Grantee is in the exclusive possession of another who fails or refuses to furnish this information, the Grantee shall so certify to the Commission or th e USDOT as appropriate and shall set forth what efforts it has made to obtain the information. (F) Sanctions for Noncompliance: In the event the Grantee fails to comply with the nondiscrimination provisions of this Agreement, the Commission shall impose such contract sanctions as it or the USDOT may determine to be appropriate, including but not limited to: 1. Withholding of payments to the Grantee under the Agreement until the Grantee complies; and/or 2. Cancellation, termination or suspension of the Agreement, in whole or in part. (G) Incorporation of Provisions: The Grantee shall include the provisions of paragraph (15)(A) of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules or instructions issued by the Commission or the USDOT. The Grantee will take such action with respect to any subcontract or procurement as the Commission or the USDOT may direct as means of enforcing such provisions, including sanctions for noncompliance; provided that it in event the Grantee becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Grantee may request the United States to enter into such litigation to protect the interests of the United States. (H) Title VI Program Reporting Requirements: The Grantee shall comply with data collection and reporting requirements subject to Title VI of the Civil Rights Act - 9 - of 1964 and the implementing regulations of 28 CFR Part 42, Subpart F and 49 CFR Part 21. Such general and program specific required information shall be provided to the Commission yearly if updated information is warranted or at a minimum of every three years. Required submittals shall be made by December of the current agreement period. (16) SECTION 504 ASSURANCES: The Grantee shall comply with all the requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 790 et seq.) and the administrative rules of the USDOT (49 CFR Subtitle A, Part 27). (17) RESTRICTION ON LOBBYING: The Grantee shall comply with the requirements of 31 U.S.C. Section 1352. (18) NO OBLIGATION BY THE FEDERAL GOVERNMENT: The Grantee acknowledges and agrees that, notwithstanding any concurrence by the USDOT in or approval of the solicitation or award of the underlying contract, absent the express written consent by the USDOT, the USDOT is not a party to this Agreement and shall not be subject to any obligations or liabilities to the Grantee or any other party pertaining to any matter resulting from this Agreement. The Grantee agrees that it will ensure that the contractor will include the above clause in each subcontract fin anced in whole or in part with Federal assistance provided by FHWA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. (19) CLEAN WATER: The Grantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. Part 1251 et seq. The Grantee will require its contractor to report each violation to the Grantee and understands and agrees that the Grantee will, in turn, report each violation as required to assure notification to FHWA and the appropriate United States Environmental Protection Agency (hereinafter, “EPA”) Regional Office. The Grantee agrees that it will ensure that the contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FHWA. (20) ENERGY CONSERVATION: The Grantee agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC 6321 et seq.). (21) FEDERAL CHANGES: The Grantee shall at all times comply with all applicable FHWA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the most recent issued FHWA Master Agreement, as they may be amended or promulgated from time to time during the t erm of this Agreement. The Grantee’s failure to comply shall constitute a material breach of this Agreement. - 10 - (22) CLEAN AIR: The Grantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 USC 7401 et seq. The Grantee shall ensure that its contractor will report each violation to the Grantee. The Grantee will, in turn, report each violation as required to assure notification to F HWA and the appropriate EPA Regional Office. The Grantee also agrees to include these requirements in each contract exceeding $100,000 financed in whole or in part with Federal assistance provided by FHWA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. (23) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS: (A) The Grantee acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, “Program Fraud Civil Remedies,” 49 CFR Subtitle A, Part 31, apply to its actions pertaining to this Agreement. The Grantee shall ensure that the contractor will certify or affirm the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract of the FHWA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Grantee further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the USDOT reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Grantee to the extent the USDOT deems appropriate. (B) The Grantee also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the USDOT under a contract connected with a project that is financed in whole or in part with Federal assistance provided by FHWA and FTA under 23 U.S.C. Sections 104(f) and 134 and 49 USC 5303, the USDOT reserves the right to impose the penalties of 18 USC 1001 on the Grantee, to the extent the USDOT deems appropriate. (C) The Grantee agrees to include the above two clauses in each of its contracts financed in whole or in part with Federal assistance provi ded by FHWA. It is further agreed that the clauses shall not be modified, except to identify the sub contractor who will be subject to the provisions. (24) DEBARMENT AND SUSPENSION: The Grantee agrees to comply with the requirements of the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction as submitted with the grant application. (25) SUBCONTRACTING: All work to be subcontracted shall be identified in the UPWP, regardless of amount. All subcontracts of $50,000 or more shall be submitted to the Commission for review and approval. Grantee's approved contracting administration procedures may be used provided assurance is given that they conform to applicable Federal statutes, executive orders and regulations in accordance with 49 CFR Part 18 or - 11 - 23 CFR Part 172 and Missouri statutes. Approval to subcontract for services incidental to the study operations, such as printing and computer services, is not required. Copies of all executed subcontracts, except those for incidental services, shall be furnished to the Commission. (26) EQUIPMENT AND INSTRUMENTATION: (A) All equipment and instrumentation to be purchased under this agreement shall be identified specifically in the UPWP. Equipment or instrumentation mean an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals $5,000 or more. Gra ntee's approved procurement procedures may be used provided assurance is given that they conform to applicable Federal statutes, executive orders and regulations in accordance with 2 C.F.R. Part 200 and Missouri statutes. (B) Purchases costing less than $5,000 are not subject to 2 C.F.R. Part 200 but shall follow Grantee's procurement procedures. However, purchases may not be subdivided to avoid this limitation. The Grantee certifies that no equipment and instrumentation listed for purchase in the UPWP have been included in the indirect costs approved for this Agreement. (27) TRAVEL: The Commission approves Grantee staff travel expenses for work performed under this Agreement and provided for in the scope of services. Any additional travel must have prior approval of the Commission to be eligible for a direct cost reimbursement. The rate of reimbursement shall be in accordance with the Grantee's approved travel policy. (28) COMPLIANCE WITH LAWS: The Grantee agrees to comply with all federal, state and local laws and ordinances applicable to the prosecution of the work covered by this Agreement. (29) DISADVANTAGED BUSINESS ENTERPRISES: Grantee agrees to prepare and submit for the Commission's approval, a disadvantaged business enterprise plan as defined in 49 CFR Part 26, if Grantee receives financial planning assistance from the U.S. Department of Transportation and will award prime contracts exceeding $250,000 in a single fiscal year or if Grantee is required to do so by 49 CFR Part 26.21. (30) BUDGET: (A) Summary: Appendix A, Section 1, includes a budget summary, which lists the following: 1. Estimated Expenditures: These would be the total of all UPWP components by federal funding type funded under this Agreement itemized by various cost categories. These categories may include but are not limited to: salaries, fringe benefits, indirect costs, contract services, equipment, data processing, meeting, - 12 - conference, travel, printing, publications, supplies and other or miscellaneous expenses. 2. Estimated Revenues: These are the total anticipated funding and agency sources by federal funding type for work funded under this Agreement. (B) Payment: The Grantee will receive payment by the Commission based on the following: 1. Agency Funding Participation: Appendix A, Section 2, lists estimated funding participation by various agencies for the UPWP program components funded under this Agreement. For the work by program component described in the UPWP and similarly identified in Appendix A, Section 2, payment will be made from the appropriate funds based on the proportionate share of FHWA PL or FTA Section 5303 funds, or consolidation of the two funds, being utilized from the Commission. The relationship of the manpower and cost borne under this Agreement to the total manpower and cost required to complete each program component is deriv ed from the approved UPWP. The obligation of the Commission shall not exceed the amounts set out in Paragraph (9), Subparagraph (A). 2. Details of Missouri FHWA PL and/or FTA Section 5303 Matching Funds: Appendix A, Section 2, also lists the respect ive amounts of local matching funds by providing agency and the program components of the UPWP to which they are applied for the Missouri federal funds utilized under this Agreement. Application of local matching funds in the form of direct cost match or cash from the Commission to the various program components will be determined by the Commission in accordance with Missouri laws. Use of Commission local matching funds by the Grantee shall be based on the proportionate share of cost by program component as given in Appendix A, Section 2. Local matching funds from the Commission shall not exceed the federally required matching share for any Missouri federally funded program component. The Commission's cash payment obligation shall be in accordance with P aragraph (9), Subparagraph (A). (C) Procedures: The following procedures shall be followed when deviations from Appendix A or the scope of services program components occur or are anticipated to occur: 1. Cost Overruns: A. Program component overruns of thirty percent (30%) or less will be considered as eligible costs provided: (I) The total scope of services dollar amount is not increased or; (II) If the total scope of services dollar amount is increased, an amended scope of services is executed between the Commission and the - 13 - Grantee. B. Program component overruns in excess of thirty percent (30%) will require a written request for approval and include the anticipated amount of overruns on other program components. C. Requests for overruns in program components shall be in writing and include the anticipated amount of overruns on other program components. 2. Agency Funding Participation: Revisions in the agency (i.e. FHWA, FTA, HUD, EPA) funding participation as shown in the scope of services require written approval by the Commission's chief engineer. Requests for revisions shall include the reason for the revisions, the proposed agency funding and the effect of the revisions on program components. 3. The Grantee shall monitor costs and initiate timely requests for approval as outlined above. Retroactive revisions of this scope of services will not be allowed. (31) AMENDMENTS: Any change in this Agreement, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the Grantee and the Commission. (32) COMMISSION REPRESENTATIVE: The Commission's chief engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. (33) ENGINEER: As provided in this Agreement, “Engineer” means the Chief Engineer or any other authorized representative of the Commission. Where the specific term “Chief Engineer” is used, it shall mean the Chief Engineer exclusively. (34) ASSIGNMENT: The Grantee shall not assign or delegate any interest in the Agreement and shall not transfer any interest in the Agreement, whether by assignment or notation without the prior written consent of the Commission. (35) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The Grantee shall comply with all local, state and federal laws and regulations relating to the performance of the Agreement. (36) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. [Remainder of Page Intentionally Left Blank] - 14 - - 15 - IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below. Executed by the Grantee on _______________________________________(Date). Executed by the Commission on ______________________________________(Date). MISSOURI HIGHWAYS AND GRANTEE TRANSPORTATION COMMISSION ________________________________ By _____________________________ Title ____________________________ Title ____________________________ ATTEST: ATTEST: ________________________________ By _____________________________ Secretary to the Commission Title ____________________________ Approved as to Form: Approved as to Form: By _____________________________ ________________________________ Title ____________________________ Commission Counsel - 16 - Appendix A – Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPG) administered by MoDOT. Funding consists of 80% federal and 20% local matching funds; Jefferson City contributes 75% and Cole County contributes 25% except where noted differently. Table 1: FY 2023 CAMPO Budget* Direct Costs Federal - CPG (80%) Local (20%) Total (100%) Materials & Supplies Advertising $2,080 $520 $2,600 Postage $240 $60 $300 Printing $160 $40 $200 Copies $160 $40 $200 Office Supplies $800 $200 $1,000 Food $240 $60 $300 Operational Supplies $800 $200 $1,000 Subtotal $4,480 $1,120 $5,600 Other Contracted Services Dues & Publications $1,200 $300 $1,500 Training and Education $3,600 $900 $4,500 Tuition Reimbursement $2,400 $600 $3,000 Professional Services - MTP Update $24,000 $6,000 $30,000 Professional Services - Pedestrian/Bicycle Plan $50,000 $12,500 $62,500 Subtotal $81,200 $20,300 $101,500 Equipment Repair and Maintenance Equipment Maintenance $0 $0 $0 Vehicle Wash $0 $0 $0 Maintenance Agreement $1,920 $480 $2,400 Subtotal $1,920 $480 $2,400 Capital Purchases and Utilities** Equipment/software $2,720 $680 $3,400 Subtotal $2,720 $680 $3,400 Total Direct Costs $90,320 $22,580 $112,900 Labor Costs Salaries plus benefits $143,631 $35,908 $179,539 Total Labor Costs $143,631 $35,908 $179,539 - 17 - Total MPO Budget $233,951 $58,488 $292,439 *Rounded to the nearest whole number. ** The City of Jefferson covers all the Utility and Capital Purchases expenses, except for some specific software licenses used for publishing or mapping. BILL SUMMARY BILL NO: 2022-063 SPONSOR: Councilmember Ward SUBJECT: Amending Chapter 8, Sections 41 -48 of the City Code to Designate a Process to Establish Historic Legacy Districts DATE INTRODUCED: September 6 , 2022 Staff Recommendation: Approve Summary: Approval of this bill will create a designation process to establish Historic Legacy Districts. Origin of Request: Historic Preservation Code Revision Committee Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Rachel Senzee Background Information: Establishing a Historic Legacy District within the City Code will allow for historic areas to be a part of the official historic record. A Historic Legacy District is a formal way of recognizing historic areas that no longer have a built environment, but possess a valuable historic narrative. The designation of a Historic Legacy District shall in no way alter the uses permitted by existing zoning , land use, or future development of the property so designated. Fiscal Information: No fiscal impact. ' ' Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. BILL NO. 2022-063 SPONSORED BY Councilmember Ward ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTIONS 41 THROUGH 48 NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 8, Article IV. Preservation and Conservation of the Code of the City of Jefferson, Missouri, is amended as follows: Sec. 8-41. Definitions A. Unless specifically defined words or terms of this article section shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this article its most reasonable application. Adaptive use. The process of changing the use of a structure or property to a use other than that for which the structure or property was originally designed or a use for a structure or property other than the use for which it was originally designed. (Sometimes called "adaptive reuse"). Alteration. Any act or process that changes one or more of the exterior architectural features of a structure, including, but not limited to, the erection, construction, reconstruction or removal of any structure. Architectural attributes. Those physical features of buildings and structures that are generally identified and described as being important products of human thought and action characteristic of a population or community. Certified local government (CLG). A program of the National Park Service designed to promote the preservation of prehistoric and historic sites, structures, objects, buildings and historic districts by establishing a partnership between the local government, the State Historic Presentation Department and the National Park Service. A certified local government carries out the purposes of the National Historic Preservation Act, as amended. Each certified local government is required to maintain a system of ongoing surveys compatible with the Missouri Historic Preservation Department process. CJHPC. The City of Jefferson Historic Preservation Commission. Commissioners. Members of the City of Jefferson Historic Preservation Commission. Consent. The vote as cast by owners holding majority interest in a parcel of real estate. For purposes of this article, only one vote per parcel may be cast. Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. Conservation district. Any area designated by the CJHPC in accordance with this section as an area containing any physical features or improvements or both which are of historical, social, cultural, architectural or aesthetic significance to the City and cause such area to constitute a distinctive section of the City. This overlay zone may be used for areas which have distinctive characteristics that are worthy of conservation, but lack sufficient historical, architectural or cultural significance to qualify as historic areas. Contributing (or contributory). A significant building, site, structure or object which adds to the architectural qualities, historic association or archeological value of an historic district because: A. It was present during the pertinent historic time; B. It possesses integrity and reflects its significant historic character or is capable of yielding important information about the pertinent historic period; or C. It independently meets the standards and criteria of this article. Cultural attributes. All of the physical features of an area that, either independently or by virtue of their interrelationship, are generally identified and described as being important products of human thought and action characteristic of a population or community. Accordingly, the term "cultural attributes" necessarily includes "architectural attributes" as that term is defined in this section. The term "cultural attributes" does not refer to the characteristics or beliefs of people who may reside in or frequent a particular area. Cultural resource. Districts, sites, structures, objects and evidence of some importance to a culture, a subculture or community for scientific, engineering, art, tradition, religious or other reasons significant in providing resources and environmental data necessary for the study and interpretation of past lifestyles, and for interpreting human behavior. Department. The Department of Planning and Protective Services of the City of Jefferson, Missouri. Design criteria. A standard of appropriate activity that will preserve the historic and architectural character of a structure or area. Designation. Official recognition of an historic landmark, conservation or historic district by the City Council according to the procedures and provisions in this article. Director. The Director of the Department of Planning and Protective Services, or his or her designee. Endangered resource. A resource under a known or anticipated threat of damage to the integrity or existence of the resource, such as: A. An immediate threat which will result in loss of or collapse of a structure; B. An immediate threat or destruction by private action; or C. Condemnation for code violations. (Sometimes referred to as a "threatened resource"). Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. Exterior architectural appearance. The architectural character and general composition of the exterior of a structure, including but not limited to the kind, color and texture of the building material and the type, design and character of all windows, doors, light fixtures, signs, and appurtenant elements. Façade. The exterior face of a building which is the architectural front, sometimes distinguished by elaboration or architectural or ornamental details. Historic district. An area designated as an historic district by ordinance of the City Council and which may contain within definable geographic boundaries one or more significant sites, structures or objects, and which may have within its boundary’s other properties or structures that, while not of such historic and/or architectural significance to be designated as landmarks, nevertheless to the overall virtue characteristics of the significant sites, structures or objects located within the historic district. Historic legacy district. Is a geographical area of historical and cultural significance for which most of all of the physical attributes (structures, streets, public areas, archeological etc.) relevant to the historical or cultural period of significance no longer exist. Historic preservation. The study, identification, protection, restoration and rehabilitation of buildings, structures, objects, districts, areas and sites significant in the history, architecture, archeology or culture of the City, State or nation. Historically or architecturally significant. Possessing that quality present in an area, site, structure, object or district because it: A. Is associated with an event or events that significantly contributed to the broad patterns of the history or architectural heritage of the City, County, State or nation; B. Is associated with the life or lives of a person or persons significant in the history of the City, County, State or nation; C. Embodies distinctive characteristics of a type, design, period or method of construction; D. Represents the work of a master designer or architect or possesses high architectural value; E. Exemplifies the cultural, political, economic, social or historic heritage of the City; F. Contains elements of design, detail, material or craftsmanship which represent a significant construction innovation; G. Is part of or related to a square, park or other distinctive area that was or should be developed or preserved according to a plan based on an historic or architectural motif; H. Is an established and familiar visual feature of a neighborhood or the entire community; or I. Has yielded, or is likely to yield archeological artifacts and/or information. Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. Key contributing. A site, structure or object of such an outstanding quality and state of conservation that it significantly adds to the architectural qualities, historic association or archeological values of an historic district because: A. It was present during the pertinent historic time; B. It possesses and reflects its significant historic character or is capable of yielding important information about the pertinent historic period; and C. It independently meets the standards and criteria of the article. Landmark. A site, structure or object designated as a landmark by ordinance of the City Council, pursuant to procedures prescribed herein, that is worthy of rehabilitation, restoration and preservation because of its historic and/or architectural significance to the City. Landscape feature. Any element or component of outdoor open space including, but not limited to, fences, walls, retaining walls, gates, sidewalks, walkways, driveways, parking lots, patios, terraces, decks, ground cover, trees, plants, outdoor furniture, exterior light standards, fountains, statuary, detached signs, and other such elements. Local historic district. A historic district established in accordance with Chapter 8, Article IV of the City Code. Marker. A sign used to label or identify a designated landmark or historic district as an architecturally significant property. National Register. The current National Register of Historic Places established by passage of the National Historic Preservation Act of 1966, 80 Stat. 915, 16 U.S.C. 470 et seq. as amended. Noncontributing (or noncontributory). A site, structure or object that does not add to the architectural qualities, historic association or archeological values of a landmark or historic district because: A. It was not present during the pertinent time; B. Due to alterations, disturbances, additions or other changes, it no longer possesses integrity nor reflects its significant historic character or is incapable of yielding important information about the pertinent historic period; or C. It does not independently meet the standards and criteria of the ordinance. Normal maintenance and repair. Any improvement or work for which a building permit is not required by City ordinance designed to correct deterioration, decay or damage and restore, as may be practical, a structure or property to the condition that existed prior to the deterioration, decay or damage. Notable structure. A structure found to be notable per the review criteria listed in subsection 8-43.G. Object. Those physical items that have functional, aesthetic, cultural, historical or scientific value and are relatively small in scale and simply constructed. While an object may be, by nature or design, movable, it should be located in a specific setting or Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. environment appropriate to its significant historic use, role or character. Objects include sculptures, monuments, street signs, fence posts, hitching posts, mileposts, boundary markers, statuary and fountains. Owner(s) of record. Those individuals, partnerships, firms, corporations, public agencies or any other legal entity holding title to property, but not including legal entities holding mere easements or leasehold interests. (May also be referred to as "property owner(s)"). Current owner(s) of record are those listed as owners on the records with the Cole County Recorder of Deeds. Period. A chronological division identified in the analysis of the historical development to an area or region (i.e., Victorian, Modern). Protection. The application of measures to defend, guard, cover or shield a building, site, structure or object from deterioration, loss, attack, danger, or injury. In the case of buildings, structures or objects such measures generally are of a protective nature and usually precede preservation measures. In the case of archeological sites, the protective measures may be temporary or permanent. Reconstruction/reconstruct. The reproduction of the exact form and detail of a vanished building, site, structure or object or a part thereof, as it appeared at a pertinent time using both original and modern materials and based on precise historical documentation and physical evidence. Rehabilitation/rehabilitate. The act of returning a site, structure or object to a useful state through its repair and/or alteration while retaining the characteristic features of the property which are significant to its historical and architectural value. Remodeling. Modification and modernization of a structure or property without striving to return to or replicate the original historical and architectural character of the structure or property. Removal. Any relocation of a structure in whole or in part on its site or to another site. Repair. Any change to a structure or object that is not construction, removal or alteration. Resource. Any site, structure, object or area that constitutes a source of present and future usefulness. Restoration/restore. The act of accurately recovering the form and details, based on precise historical documentation and physical evidence, of a building, site, structure or object as it appeared at a pertinent time including the removal of improvements that are not appropriate and the replacement of missing or deteriorated features. Site. The location of a significant event, a prehistoric or historic occupation or activity, or a building or structure, whether standing, ruined or vanished, where the location itself possesses historic, cultural or archeological value regardless of the value of any existing structure. Examples of sites include habitation sites, burial sites, village sites, hunting and fishing sites, ceremonial sites, battlefields, ruins of historic buildings and structures, campsites, designed landscapes, natural textures, springs and landscapes having cultural significance. Stable. The area is expected to remain substantially the same over the next 20-year period with continued maintenance of the property. While some changes in structures, land uses Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. and densities may occur, all such changes are expected to be compatible with surrounding development. Stabilizing. The area is expected to become stable over the next 20-year period through continued reinvestment, maintenance or remodeling. Standards. The Secretary of Interior's Standards for the Treatment of Historic Properties, codified as 36 CFR 68 in the July 12, 1995 Federal Register (Vol. 60, No. 133), and as revised from time to time. Structure. Anything constructed or erected, the use of which requires permanent or temporary location on or in the ground, including, but without limiting the generality of the foregoing: buildings, fence, gazebos, advertising signs, billboards, backstops for tennis courts, radio and television antennas, including supporting towers and swimming pools. Style. The specific identifying characteristics of a building both as it appears to the eye and as it is known to exist in design and structure. Survey. An architectural and historical examination of historic resources to identify historic properties within an area. (Ord. No. 12794, Appendix A, 8-17-98, Ord. No. 15760, § 3, 1-03-18) Sec. 8-42. Surveys and research. The City of Jefferson Historic Preservation Commission (CJHPC), as created by section 7-51 of the City Code, shall undertake an ongoing survey and research effort in the City of Jefferson to identify neighborhoods, areas, sites, structures, and objects that have historic cultural, archaeological, architectural or aesthetic importance, interest or value as part of the survey, and shall review and evaluate any prior surveys and studies by any unit of government or private organization and compile appropriate descriptions, facts, and photographs. The CJHPC shall systematically identify potential landmarks, historic districts, and historic legacy districts and adopt procedures to nominate them based upon the following criteria: A. The potential landmarks, historic districts, and historic legacy districts which are in an identifiable neighborhood or distinct geographical area which have historic and/or cultural importance to the City; B. The potential landmark, historic districts, and historic legacy districts are associated with a particular prominent person, a significant event, or a historical period; C. The potential landmarks, historic districts, and historic legacy districts exhibit a particular architectural style or school, or are associated with a particular architect, engineer, builder, designer, or craftsman; D. The potential landmarks, historic districts, and historic legacy districts contain historic, prehistoric, and archaeological features, evidence, and/or artifacts which have the potential to contribute to the understanding of historic and prehistoric cultures; or E. Such other criteria as may be adopted by the CJHPC to assure the systematic survey and nomination of all potential landmarks, historic districts, and historic legacy districts within the City. Editor’s note: Deleted language shown thus. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. (Ord. 13251, 8-20-2001; Ord. 14088, § 2, 8-7-2006) Sec. 8-43. Review of demolition proposals by Historic Preservation Commission. Sec. 8-48. Historic Legacy Districts. A. Application/Nomination. Applications to establish a historic legacy district shall be made on forms available at the office of the Department of Planning and Protective Services. Applications must be submitted to the Department; the Department shall forward applications to the CJHPC. Each historic legacy district must be nominated by a separate application. The designation of a historic legacy district shall in no way alter the uses permitted by existing zoning, land use, or future development of the property so designated. B. Notice. Upon receipt of an application to establish a historic legacy district, the Department shall notify by first class mail the property owners within the proposed historic legacy district of the application of a public hearing before the CJHPC where all interested persons shall be allowed to appear and be heard. Such notice shall be mailed at least fifteen days prior to the public hearing. C. Criteria. The CJHPC shall utilize the following criteria to establish a historic legacy district: 1. Most of all of the physical attributes (structures, streets, public areas, archeology, etc.) relevant to the historical or cultural period of significance no longer exist; and at least one the following three criteria: a. Its character, interest, or value as part of the development, heritage, or cultural characteristics of the community, county, state, or nation; or b. Its location as a site of a significant local, county, state, or national event; or c. Its identification with a person or persons who significantly contributed to the development of the community, county, state, or nation. D. Recommendation by CJHPC. After the public hearing, CJHPC shall vote to make a recommendation as to whether a historic legacy district shall be established and such recommendation shall be forwarded to the City Council. E. Action by the City Council. After receipt of a recommendation from CJHPC, the City Council may establish a Historic Legacy District by ordinance. Each historic legacy district must be established by a separate ordinance. The City Council may return an application to the CJHPC for further hearings, debate, or investigation. F. Effect of Historic Legacy District on Included Properties. The establishment of a Historic Legacy District shall in no way alter the uses permitted by existing zoning, land use, or future development of the property(ies) so included within such district. G. Expansion of an establi shed historic legacy district. Once! historic legacy district.!.§. establi shed !!Y ordinance under this section, such historic legacy district mav be expanded upon application of the owners of record of parcels seeking to be added to an establi shed historic legacy district. Such additional parcels shall be within reasonable proximity .!!hand share historical and cultural characteristics in common with the historic legacv district sought to be expanded. Applications to expand ! histor·ic district shall be reviewed under t he same criteria set forth in subsection C above and under the same pr·ocedures applicable to the original establishment of! historic district. A historic legacy district may only be expanded !!Y ordinance. Section 2 . This Ordinance shall be in full force and effect f rom and after the date of its passage and approval. Passed: ___________ _ Approved : __________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk c~ Editor's note: Deleted language shown ti=Hffi.. Added language shown thus. Except the definitions from Sec. 8-48 have been moved to Se. 8-41 without amendment unless specifically show. BILL SUMMARY BILL NO: 2022-064 SPONSOR: Councilmember Wiseman SUBJECT: Supplemental Appropriation within Sales Tax G Capital Improvement Fund and Defunding Specific Items in the General Fund DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR: -----.::~~,L-.!...l<lt""'J=· -=~=c..__=--..;12~'"-=(_~~----=--==------ CITY ADMINISTRATOR: ~ :/i.~ Summary: If approved, this bill would supplementally appropriate additional funds within the Sales Tax G Capital Improvement Tax Fund and defund specific items within the General Fund. This bill would also approve any expenses already incurred in the specific General Fund accounts to be reclassified to the Sales Tax G Capital Improvement Tax Fund. Origin of Request: Councilmember Wiseman PERSON RESPONSIBLE: SHIELA PEARRE , Director of Finance and ITS Background information: This bill would supplementally appropriate $304 ,800 in additional funds within the Sales Tax G Capital Improvement Tax Fund and defund the same amount within the General Fund for specific items. This bill would also approve any expenses already incurred in the specific General Fund accounts to be reclassified to the Sales Tax G Capital Improvement Tax Fund. Fiscal Information: This bill would supplementally appropriate $304,800 in additional funds within the Sales Tax G Capital Improvement Tax Fund and defund the same amount within the General Fund for the following: Street materials-$225,000 Siding replacement for Fire Station 3-$79,800 BILL NO. 2022-064 SPONSORED BY Councilmember Wiseman ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON , MISSOURI , BY SUPPLEMENT ALLY APPROPRIATING ADDITIONAL FUNDS WITHIN THE SALES TAX G CAPITAL IMPROVEMENT TAX FUND AND DEFUNDING SPECIFIC ITEMS IN THE GENERAL FUND. BE IT ENACTED BY THE COUNCIL OF THE .CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1 . There is hereby supplementally appropriated within t he Sales Tax G Capital Improvement Fund and defunded in the General Fund $304 ,800 as indicated on Exhibit A, attached hereto . Section~· Expenses already incurred in the General Fund accounts, related to the items set forth in Exhibit A shall be reclassed to the Sales Ta x G Capital Improvement Fund . Section~: This Ordinance shall be in full force and effect from and afte r the date of its passage and approval. Passed: __________ _ Approved: __________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7 .1 (5 .) Of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Carrie Tergin REVIEWED BY FINANCE ON 8/31/2022 Bill 2022-064 Exhibit A SUPPLEMENTAL APPROPRIATIONS FISCAL YEAR 2021-2022 BUDGET General Fund: Revenue 10-100-495995 Transfer From (to) Surplus $(304,800) Expenditure 10-400-540010 Building & Grounds Maintenance* $ (17,000) 10-542-515020 Street Materials $(225,000) 10-990-577060 Ongoing Infrastructure/Facility Needs* $ (62,800) Sales Tax G Capital Improvement Fund: Revenue 45-100-495995 Transfer From (to) Surplus $304,800 Expenditure 45-990 Fire Building & Grounds Maintenance* $79,800 45-990 Street Materials $225,000 *Siding replacement for Fire Station 3 BILL SUMMARY BILL NO: 2022-052 SPONSOR: Councilmember Hensley SUBJECT: Adoption of 2022-2023 Operating Budget DATE INTRODUCED: August 15 , 2022 (I/ . DEPARTMENT DIRECTOR(S): VLo~ Rt..Ci..M_g CITY ADMINISTRATOR: 1~-;(;--c.-~ Staff Recommendation: Approve . Summary : This ordinance adopts a budget and personnel classification plan for the period November 1, 2022, to October 31, 2023, and appropriates monies out of the funds to support the budget. Origin of Request: All Departments Department Responsible: All Departments CONTACT PERSON FOR MORE INFORMATION: MAYOR CARRIE TERGIN/ Shiela Pearre Background Information: The 2022-2023 operating budget has been recommended for approval by the Mayor. The proposed General Fund Budget is projected to be $36,312,931.11. Fiscal Information: The proposed appropriation for this budget ordinance from the General Fund is projected to be $36 ,312,931.11 with additional funding for other funds and for capital projects bringing the total City of Jefferson budget for FY2023 to $75,563,805.16. BILL NO . 2022 -052 SPONSORED BY Councilmember Hensley ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022 , TO OCTOBER 31, 2023 , AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. A budget and personnel classification plan for the City of Jefferson , Missouri, are hereby adopted for the period November 1, 2022, to October 31, 2023 . A copy of the budget and personnel classification plan is attached and made a part hereof, as fully set forth verbatim herein . Section .f.. There is hereby appropriated out of the various funds in the City Treasury such monies as are provided for in the budget for the City for the period November 1 , 2022, to October 31 , 2023 , to defray the cost and expense of operating the City government during that period in accordance with the budget. Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval with an effective date of November 1, 2022 . Passed : ---------------------Approved : ______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk BILL SUMMARY BILL NO: 2022-053 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing a $68 ,710 Engineering Design Contract with Bartlett & West Inc. for the Basin 7-Phase Ill Relief Sewer DATE INTRODUCED: August 15, 2022 DEPARTMENT DIRECTOR(S : _ _,....,.~'-"--'-7~'7---''-"---f---""'~:---------- CITY ADMINISTRATOR:_...,,..:........:::'------'-~::.=....~~---------- Staff Recommendation: Approve. Summary: This design will complete a multi-phase project to eliminate wet weather sanitary sewer overflows and occasional basement backups in the South Branch of Wears Creek drainage area. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH, P .E./Eric Seaman , P.E . Background Information: This was identified as a bond project from the issue in April, 2022 and will complete a long -term wet weather capacity program to address overflows and basement backups during heavy rainfall events. The projects were phased to accommodate Highway 50 road improvements at Lafayette Street and economy due to high construction costs encountered in 2015/2016 . Fiscal Information: The project will be expensed from the wastewater enterprise fund . It has been proposed as a State funded wastewater American Rescue and Recovery Act project with this design work as part of the City's in-kind contribution. Bartlett & West, Inc. ($68,710) Account Available Required Remaining 64-990-579872 $69,000.00 $68 ,710.00 $290.00 BILL NO . 2022-053 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $68,710 AGREEMENT WITH BARTLETT & WEST INC. FOR THE BASIN 7-PHASE Ill DESIGN. WHEREAS, Bartlett & West, Inc . was selected as the firm best qualified to prov ide professional services related to Sewer Basin 7 -Phase Ill Relief Sewer project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : Section 1. Bartlett & West , Inc . is declared to be the lowest and best bid and is hereby approved as the best firm to provide professional services for the Basin 7 - Phase Ill Relief Sewer project. Section .f.. The Mayor and City Clerk are hereby authorized to execute an agreement with Bartlett & West, Inc . for Basin 7-Phase Ill Relief Sewer project. Section ~· The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 1_. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: -----------------------Approved : ____________________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the Public Works Department of the City of Jefferson, Missouri, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Bartlett & West, Inc., hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain construction management services for the Basin 7 Phase III Relief Sewer Improvements project, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to engage in project management services, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract upon acceptance of said work by the Public Works Department of the City of Jefferson. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed Sixty-Eight Thousand Eight Hundred and Seven Hundred and Ten Dollars and No Cents ($68, 71 0.00). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall render certain services, as set forth in Exhibit A, within two (2) years of the date last executed by a party as indicated below. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services 2 required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors~ and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race~ creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership~ or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants~ agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the right to terminate this contract for convenience by 3 giving at least fourteen ( 14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may without cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 19. Indemnity. A. Indemnity by Consultant. Consultant agrees to indemnify and hold harmless Client from and against 4 damages, losses, costs or expenses (including reasonable attorney's fees) actually incurred by Client but only to the extent caused by the negligent performance of Consultant. In no event shall the indemnification obligation extend beyond the date when the institution of legal or equitable proceedings for professional negligence would be barred by any applicable statute of repose or statute of limitations. If Client and Consultant are both at fault for certain damages, then each party shall bear liability for its own respective percentage of fault. B. Consultant will not be required to indemnify Client for claims caused or alleged to be caused in whole or in part by the acts or omissions of Client or other third parties for whom Consultant is not responsible. C. Under no circumstances shall Consultant be required to pay the defense costs of Client, unless Consultant is adjudged to be negligent by a court of law and such defense costs are included as damages in the award. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they had not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 5 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 6510 I If to the Contractor: Bartlett & West, Inc. Attn: Gary Davis, P.E., Engineer VIII 1719 Southridge Drive, Suite I 00 Jefferson City, MO 65109 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOUIH BARTLETT & WEST, INC. Mayor T it l fit£t¥J~)~~- Date: ___ _ Date: 7-2..4-Z-•'2-"2.. ATfEST: APPROVED AS TO FORM: Bartlett &West Background 1719 Southridge Drive, Suite 100 Jefferson City, MO 65109-4000 ph (573) 634-3181 www . bartlettwest. com EXHIBIT A SCOPE OF WORK BASIN 7 PHASE Ill RELIEF SEWER IMPROVEMENTS CITY OF JEFFERSON, MISSOURI BARTlETT & WEST PROJECT NUMBER: 18259.007 The purpose of this task order is to provide services to assist the City of Jefferson (CLIENT) with completing sanitary sewer collection improvements to address long-term wet-weather capacity issues west of Highway 54. The proposed project will complete the multi-phase project that was broken up for cost considerations and to accommodate Highway 50 improvements. The proposed project was originally designed by Bartlett & West in 2015, and easements were acquired based on tha t design. Parts of the original project including the crossing of Jefferson Street have been completed by the City, but no as-builts exist. In addition, it is known that several utilities ha ve been added to the project area since 2015. Therefore, an updated topographical survey and design is necessary to avoid conflicts with existing utilities in the area. Previous flow data and modeling completed during the original project will also be revisited to verify that the proposed infrastructure is sized properly to handle fu ture wet- weather flows . Additional flow monitoring data will be collected to verify previously collected data an d ensure that proposed infrastructure is sized correctly. Scope of Work The Consultant will perform the following tasks in rel ation to the project. 1. Project Scoping a. Initial coo rdination with CLIENT to develop the scope, fee, schedule, and contract. 2. Project Management a. Administration of contract, invoices, and project documentation. b. Coordination with CLIENT during design c. Internal team meetings d. Data acquisition-prepare list of data needed and coordinate with Client to gather data 3. Wastewater Collection Gravity Sewer Design & Specifications-Final Design a. Field walkthrough to determine if previous plans need to be re vised (for additional fee) or if topo and boundary survey need to be updated (for additional fee). b. Update cover sheet and re-seal plans and specs c. Prepare new bid form and quantities d. Preparation of final plan set and submittal to Client for bidding 4. Bidding Phase Services a. Compilation of bid -ready documents &: Driving community and industry forward, together. b. Quantity takeoff and preparation of bid table c. Prepare opinion of probable construction cost based on bid-ready plan set d. Prepare for and assist with pre-bid meeting for prospective bidders e. Address bidder questions regarding the plans and contract documents f . Prepare and issue contract addenda and provide supplemental information or clarification, as appropriate, to interpret, clarify or expand the bidding documents to all prospective bidders during the bidding process g. Attend the bid opening meeting, prepare the bid tabulation sheet, assist Client in evaluating bids, and produce recommendation of award 5. Construction Administration a. Prepare for and assist with pre-construction meeting for awarded Contractor b . Review contractor-submitted shop drawings and material submittals for compliance with Contract documents as requested by the City (anticipated to be for pipe materials, manholes, rings/lid s, road materials, and b ackfill material s) c. Respond to Contractor RFi s with respect to design intent d. Administration of pay reque sts and change orders as requested by Client e. Conduct periodic site visits to monitor work completion. Assum es 2 site visits per month for 6 months. f. Conduct final insp ec tion to assist City with punch-list development g. Compile re co rd drawings showing alterations to bid drawings. Mark-ups of alterations to be provided by the City. Services Not Included with this Tas k Order 1 . Strikethrough items above 2. Unforesee n permitting fee s not included in the scope of work 3. Preparation of easement documents 4 . Easement acquisition assistance and coordination with property owners. Assumes owne r will handle all necessary easement acquis i tion and coordination tasks. 5 . Attendance of Client Board of Aldermen meetings 6 . Attendance of Public Meetings 7. Permitting fees of any kind (assume s Client will p ay all required permitting fees) 8 . Roadway right-of-way permit acquisition 9. Preparation of a facility plan or engineering report 10. Geotechnical Engineering 11. Preparing and printing of O&M manuals 12. Preparation of front-end contract docume nts 13. Environmental as sess ments or reports 14. Archeological or cultural evaluations of the project site. 15. Materials t es ting of any kind during construction-contractor shall be responsible for all materials te sting . 16. Construction staking 17 . Full -time construction observation 18. Issuing advertisement for bidding including advertising fees & Driving Community and Industry Fo rward. Together. 19 . Bidding the project more than once 20. Value engineering following bidding. If construction bids come in over budget, value engineering can be provided for additional fee. 21. Surveying for as-built record drawings. 22. Services resu lting from significant changes in the scope, extent, or character of the project. 23. Serving as a Consultant or witness for the Client in any litigation, arbitration, and/or other dispute resolution process related to the project. 24. Project closeout administration 25. In spections of any kind during the 1-ye ar warranty period. If Client desires final 11-month warranty inspection , these services can be provided for additiona l fee . Client Responsibilities 1. Provide any applicable project data requested by Consultant 2. Provide input for design decisions 3. Timely reviews of draft documents & Driving Community and Industry Forward, Together. CITY OF JEFFERSON LAW DEPARTMENT REQUEST FOR CONTRACT Date submitted: 6/29/22 Department requesting contract: Public Works Departmental contact person: Eric Seaman Has this gone through the Purchasing Department? 0 Yes If yes, please state the bid number if applicable: RFQ -Prior Work Sample Contract: Is this a sample contract? If yes, is the anticipated amount over $75,000? Is it required to hire a design specialist or architect? Contract Information: Description: Basin 7 Work -Time and Material Total amount: not to exceed $68,71 0 Term: 2 years DYes DYes DYes DNo [Z]No DNo 0No Is this a renewal of a previous contract? DYes 0No If not a renewal, is this similar to a previous contract? [Z]Yes 0No If yes, please state the previous contract: Bartlett & West, Dunklin St BridQe 2018 Contractor Information: Company/Organization name: Bartlett & West, Inc Contact person: Gary Davis, P.E., EnQineer VIII Address: 1719 SouthridQe Drive, Suite 100, Jefferson City, MO 65109 Phone: 573-659-6731 Email: Qary.davis(Q}bartwest.com Is there a specific deadline? DYes If yes, please state date and nature of deadline: [Z]No Are federal funds being used? DYes [i]No If yes, please include required federal terms with submittal to Law Department. Is City Council/Parks Commission approval required? 0Yes 0No If yes, please state if there is a desired Council/Commission meeting date for introduction: July 18, 2022 Signature Block: 0 Mayor D City Administrator D Parks' Commission President D Director of Parks Please attach copies of the following (mark those applicable): D Scope of service D Solicitation document 0 Vendor response D Other (specify) Other Comments: BILL SUMMARY BILL NO: 2022-054 SPONSOR: Councilmember Wiseman SUBJECT: Amend Chapter 19 of the Code of the City of Jefferson , Schedule J (Parking Prohibited), by the Addition of 40-feet on the North Side of Colonial Hills Road , West of Independence Drive DATE INTRODUCED : August 15, 2022 DEPARTMENT Dl RECTOR(S): __ ~"""'---r--;,.__....:....;_-+-(....::=------- CITY ADMINISTRATOR:~~~~~a~~~l_ _______ _ Staff Recommendation: Approve . Summary: If approved , this would prohibit parking for 40-feet (one parking space and curb radius) on the north side of Colonial Hills Road , west of Independence Drive . Origin of Request: Ms. Carrie Andres ; through the Transportation & Traffic Commission Department Responsible: Department of Public Wo rks PERSON RESPONSIBLE: MATT MORA SCH P .E ./David Bange , P .E . Background Information : The intersection of Colonial Hills Roa d and Independence Drive is a 'T ee ' intersection of residential streets . Independence Drive is square into the intersection and has a significant grade up f rom Colonial Hills Road . Co lonia l Hills Road is st raight and relatively flat at the intersection but has a relat ively close curve and st eep-down grade to t he west, and a bit farther out, curve and upgrade to the east. This geometry leads to limited sight distan ce to the west , which is further limited by 2 highly utilized park ing spaces on the north west side of the intersection. Given this , Staff would recommend removing parking on the north side of Colonial Hills Road for the 40' (forty-feet) west of the west curb line of Independence Drive. By removing one parking space , the sight distan ce would be improved while leaving space for 1 parking space and postal access to the mailbox. (Notifica t ion of this issue was mailed to owners and residents at 1729 -1735 Independence Drive and 2304 - 2315 Colonial Hills Road .) Th is issue was discussed at the August 2022 Transportation and Traffic Co mm ission meeting , along with positive feedback from a neighbor, and understanding from t he adj acent owner. Approval was recommended by Commission members (7-1 vote) to remove parking for 40-feet on the north side of Colon ial Hills Road , west of I ndepe ndence D rive (one parking spa ce and 1 curb radius). Fiscal Information: Estimated c ost for Staff to make changes to the code and $100 in labor and materials to modify no parking signs and /or markings. BILL NO. 2022-054 SPONSORED BY Councilmember Wiseman ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE J (PARKING PROHIBITED), BY THE ADDITION OF 40-FEET ON THE NORTH SIDE OF COLONIAL HILLS ROAD , WEST OF INDEPENDENCE DRIVE. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS : Section 1. Chapter 19-401 (Motor Vehicles and Traffic), Schedule J (Parking Prohibited), of the Code of the City of Jefferson , Missouri, is hereby amended by the Addition of: Colonial Hills Road: on the north half ther·eof, west and within 40 feet of the west curb of Independent Drive. Section .f.. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVEDASTOFORM City Clerk Editor's note: Deleted language shown tffiffi . Added language shown thus. BILL SUMMARY BILL NO: 2022-055 SPONSOR: Councilmember Wiseman SUBJECT: Amend Chapter 19 of the Code of the City of Jefferson. Schedule 0 (Parking Time Limit Zones) and Schedule N (Parking Meter Zones and Monthly Parking Fees), by the Addition of Two Spaces on the South S ide, of the 400 Block of East High Street DATE INTRODUCED: August 15, 2022 DEPARTMENT DIRECTOR(S :___,.~~-r--:-....;...__...::...::.....-+-""'7=~--------- Staff Recommendation: Approve. Summary: If approved , this would modify westerly 2 parking spaces on the south side of the 400 block of E . High St. from 2-hour metered spaces to 1 0-minute, non-metered spaces. Origin of Request: Ms. Laura Whitmore (Plate & Pour), through the Transportation & Traffic Commission Department Responsible: Department of Public Works PERSON RESPONSIBLE: MATT MORASCH P.E ./David Bange, P .E. Background Information: Throughout downtown there are several 1 0-m inute, non-metered parking spaces. These spaces, similar to this request, were requested by a nearby bus iness to address high turnover traffic-ex ample Banks, Post Office, and La Chica Loca . As these spaces exist and function well in the downtown area , Staff would continue to support implementati on of these spaces unless there was strong opposition . That said , at this time Staff would s u ggest designating only the 2 most westerly spaces on the south side of t he block as 1 0 -m inute, non- metered parking , so there is still 2 longer timed limited parking d irect ly in front of 400 E. High St. Staff would also like to remind the requestor and City Council Members , that like the other spaces in downtown , these would be open to anyone based on avai lability, not reserved for any business or use . (Notification of this issue was mailed to the Library (214 Adams), Episcopal Church (217 Adams), Cole County Sheriff's Office (350 E. High St.), MO Bapt ist Co nvention (400 E. High St.), and the Downtown Association ) This issue w as discussed at the August 2022 Transportation and Traffic Comm iss ion meeting , along w ith positive/unobjecting feedback . A pproval of modifying the westerly, 2 spaces on the sout h side of the 400 block of East High Street to 1 0-minute , non-metered spaces was recommended by Commission members (8-0). Fiscal Information: Estimated cost for Staff to make changes to the code, and $500 in labor and materials to modify no parking signs and /or markings. Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-055 SPONSORED BY Councilmember Wiseman ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE O (PARKING TIME LIMIT ZONES) AND SCHEDULE N (PARKING METER ZONES AND MONTHLY PARKING FEES), BY THE MODIFICATION OF TWO SPACES ON THE SOUTH SIDE, OF THE 400 BLOCK OF EAST HIGH STREET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 19-401 (Motor Vehicles and Traffic), Schedule O (Parking Time Limit Zones), of the Code of the City of Jefferson, Missouri, is hereby amended by the modification of: (a) Time Zone A (ten minute limit): Pursuant to Section 22-20 (c)(1), parking is prohibited at the following locations for longer than ten minutes on any day except Sunday during the designated hours. High Street, East: on the south side, of the 400 block, the first 2 legal parking spaces east of Adams Street; between the hours of 8:00 a.m. and 5:00 p.m. (e) Time Zone E (two-hour limit): Pursuant to section 22-20(c)(5), parking is prohibited at the following locations for longer than two hours on any day except Sunday during the designated hours. (2) Between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday: High Street, East: on the south side, of the 400 block, excluding the first 2 legal parking spaces east of Adams Street. Section 2. Chapter 19-401 (Motor Vehicles and Traffic), Schedule N (Parking Meter Zones and Monthly Parking Fees), of the Code of the City of Jefferson, Missouri, is hereby amended by the modification of: (b) On-Street Locations: Street Name Block Description Rate Per Hour Time Limit High Street, East 400 South Side, excluding the first 2 legal parking spaces, east of Adams St. $0.25 2 hours Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : ___________ _ Approved : ________ _ Presiding Officer Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM: City Clerk Editor's note: Deleted language shown tffils. Added language shown thus . BILL SUMMARY BILL NO: 2022-057 SPONSOR: Councilmember Wiseman SUBJECT: Amending Article 4. Applications and Applicants. and Article 5, Appointments. of the Personnel Policy Manual. DATE INTRODUCED: August 15. 2022 DEPARTMENT DIRECTOR(S): CC::co ~,..£) ~ ~D('--9~ CITY ADMINISTRATOR: .k #~ c Staff Recommendation: Approve . Origin of Request: Staff Summary: This ordinance amends language to allow for greater flexibility and timeliness in hiring . Department Responsible: Human Resources/ Administration PERSON RESPONSIBLE: GAIL STROPE/Steve Crowell Background Information: Current policy requires City Staff to advertise positions with a closing date for accepting applications to create a pool of applicants to be considered for a position . With the current, difficult hiring climate, the City is struggling to compete with organizations who hire applicants very quickly. This change allows the City to be nimble and flexible in hiring, creating a faster hiring timeline . This ordinance also cleans up some language in the hiring process . The Administration Committee reviewed the changes and recommended moving this ordinance forward to the full City Council. Fiscal Information : There is no fiscal impact with this amendment. / BILL NO . 2022-057 SPONSORED BY Councilmember Wiseman ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AMENDING ARTICLE 4 , APPLICATIONS AND APPLICANTS, AND ARTICLE 5 , APPOINTMENTS , OF THE PERSONNEL POLICY MANUAL. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The Personnel Policy Manual is amended as attached. Section ~· This Ordinance shall be in full force and effect from and after the date of its passag e and approval. Passed : ____________________ _ Approved : __________________ __ Presiding Offi ce r Mayor Carrie Te rgin ATTEST: APPROVED AS TO FORM : C ity C le rk ARTICLE 4. APPLICATIONS AND APPLICANTS Section 4-1. Recruitment. Notice of employment opportunities in the municipal service shall be published by posting announcements on official bulletin boardson the City’s website and in such other places as the director of human resources deems. advisable including, as appropriate, a newspaper in general circulation in Jefferson City, Missouri. Notice of all examinations for promotion shall be published by posting and other methods, but need not be published in any newspaper. The announcements shall specify the class title and salary range of the class for which the examination is announced; the nature of the work to be performed; the minimum qualifications required for the performance of the work of the class; the time, place, and manner of making application; the closing date for receiving applications; and other pertinent information. Section 4-2. Application form. All applications shall be made on forms prescribed by the City Administrator and shall be filed on or prior to the closing date specified in the announcement. Applications may require information concerning personal characteristics, education, experience, references, and other pertinent information. All applications shall be signed and the truth of the statements contained therein certified by such signature. The City Administrator shall require such proof of education, experience, and other claims as may be appropriate. Section 4-3. Disqualification. The City Administrator may refuse to examine an applicant, or, after examination, may disqualify such applicant, remove a name from an eligible list, refuse to interview an applicant, take steps to remove such person already appointed if the applicant or employee: (a) Does not meet the minimum qualifications established for the pertinent class. (b) Has a physical or mental disability such that the person is unable to perform the essential functions of the job. (c) Tests "positive" to pre-employment drug tests, is a user of narcotics or the habitual use of intoxicating liquors to excess. (d) Has made a false statement in his their application. (e) Has used or attempted to use political pressure or bribery to secure an advantage in the examinationprocess. (f) Has directly or indirectly obtained information regarding the examination process to which, as an applicant, he wasthey were not entitled. (g) Has failed to submit the application correctly or within the prescribed time limits. (h) Has taken part in the compilation, administration, or correction of the examination for which application was made. (i) Has previously been dismissed from a position in the municipal service or has resigned while (j) Has established an unsatisfactory employment or personnel record as evidenced by reference check of such a nature as to demonstrate unsuitability for employment. (k) Has taken for another or allowed another to take all or part of the an examination, or has been found cheating in any other way on an examination. (l) Has otherwise willfully violated the provisions of these rules. Applications, whether accepted or rejected, shall not be returned and shall remain on file for three years unless hired. Section 4-4. Disqualification by reason of police record. Employees and applicants may have their applications rejected or be subject to dismissal if a background check reveals conviction of a felony or misdemeanor related to the job. Section 4-5. Examinations. (a) Competitive examinations. Examinations shall relate to those matters which fairly test the aptitude, capacity, and fitness of the persons examined to perform the duties of the position sought after by them. Examinations may include written, oral, physical, or performance tests, or any combination of these. They may take into consideration such factors as education, experience, aptitude, knowledge, physical fitness, or any other qualifications or attributes which enter into the determination of the relative fitness of applicants. Promotional examinations shall be of kind and character similar to those for original appointment to the service. In addition to other factors, promotional examinations may take into consideration the quality and length of service where records are available to provide the basis for such rating. Section 4-6. Examination administration. Examinations shall be announced and held at times and places meeting the needs of the hiring department. The tests shall be conducted by persons designated by the City Administrator except that entry level and promotional examinations for sworn police positions shall be administered by the Police Personnel Board. Section 4-7. Rating of examinations. (a) Sound measurement techniques and procedures shall be used in rating the results of examinations and determining the relative standings of the competitors. In all examinations the minimum ratings by which eligibility may be achieved shall be set by the City Administrator. (b) When a rating of training and experience form a part of the examination, the City Administrator shall develop such procedures for the evaluation of these factors as will serve to assist in the selection of the best qualified candidates. These procedures shall take into consideration the quality, recency, and amount of experience, and the pertinence, quality, and amount of education. Section 4-8. Medical examinations. Employees must possess the prescribed standard of health and physical fitness necessary to perform the essential functions of their job. Medical examinations when required by the City shall be conducted at the City's expense by a physician designated by the City. The City will pay for the cost of the examination only. Any referral or additional charge outside the examination is the employee's responsibility. Section 4-9. Residence requirements. (a) Employee's residency. Residency may be considered when hiring or retaining employees if such residency affects the employee’s ability to perform all the responsibilities of the position, including but not limited to status as an on-call employee or required to respond to an emergency. The Department Director may adopt policies for residency to maximize the value of the individual positions. (b) All Department Directors shall be required to reside within the corporate boundaries within six (6) months of employment. Any employee who is promoted from within the organization who, prior to employment as a Department Director, had established residency outside the City limits, shall be exempted from this requirement contingent upon their moving within the city limits should that employee move from their established residence thereafter. Such exemption may also be granted to candidates for employment who are not hired from within if the Council believes it to be in the best interest to the City. (c) An extension of the six (6) month time limit established herein may be granted in unusual cases by the City Administrator, or Parks and Recreation Commission, as applicable. (d) Direct moving expenses of those persons appointed to be a Department Director shall be paid if they reside outside the City Limits at the time of appointment and move within the City Limits within six (6) months of appointment. Such payments must be approved by the city council. (e) Direct moving expenses may be paid for positions other than those listed above in paragraph (b) if a specific reason would justify such a payment. Such a payment must be approved by the city council and requires that the recipient move within the corporate limits of the City. ARTICLE 5. APPOINTMENTS Section 5-1. Appointments. Appointments to fill vacancies shall be made from a pool of qualified applicants who have appropriately applied from the notice of employment opportunities listed on the City’s website. Vacancies in positions which require the successful completion of examination(s) are filled from a pool of qualified applicants who have appropriately applied from the notice of employment opportunities listed on the City’s website and have successfully completed the examination(s.). Section 5-2. Appointment authority. The City Administrator shall be the appointing authority in all departments, except parks & recreation and the police department. The Parks and Recreation Commission is the appointing authority for the parks and recreation department and may delegate that authority to the Director of Parks and Recreation through formally adopted by-laws. Appointments to the police department are made by the Mayor and approved by the city council. Section 5-3. Appointment forms. No duly appointed employee may be placed on the payroll until all appointment forms have been properly signed by the City Administrator and pre-employment forms completed and signed by the employee. Section 5-4. Transfer. A position may be filled by transferring an employee from a position having the same maximum salary rate. Inter-departmental transfers must be approved by the requisitioning department and employee concerned. The relinquishing department may delay the transfer until the beginning of a pay period, but not for a period in excess of three (3) weeks. Section 5-5. Promotion/Demotion. A position may be filled by selection from qualified employees in another class having a lower/higher maximum salary range. Upon notification of a promotion/demotion, the relinquishing department may delay the promotion/demotion until the beginning of a pay period but not to exceed three (3) weeks. RESOLUTION SUMMARY RESOLUTION NO: RS2022-20 SPONSOR: Councilmember Hensley SUBJECT: Extending the Audit Services Contract with Evers & Company, CPA's, LLC via a Change Order for the Period of One Year and Reducing Contracted Services to Eliminate the Submission of the Annual Comprehensive Financial Report (ACFR) to the Government Finance Officers Association (GFOA) DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR(S): ,%Y?b Rt. ~ CITY ADMINISTRATOR: Ab /~ Staff Recommendation: Staff recommends extending the current contract with Evers & Company, CPA's , LLC via a change order for the period of one year and reducing contracted services to eliminate the submission of the Annual Comprehensive Financial Report (ACFR) to the Government Finance Officers Association (GFOA). Origin of Request: Finance Department Department Responsible: Finance Department PERSON RESPONSIBLE: SHIELA PEARRE , Director of Finance and ITS Background Information: The City of Jefferson is required to have an annual audit performed by a third party CPA firm . Evers & Company, CPA's , LLC has held the most recent contract for the last three years. Since the current contract is set to expire on October 31, 2022, the City would typically proceed with the RFP process at this point. However due to the fact that the Finance Department currently has two critical positions vacant, that we have been unable to fill for an e xtended period, the current staffing levels in the department will not accommodate the number of hours that would be required to bring a new audit firm up to speed on City business and would prohibit timely completion of the required annual audit. Fiscal Information: The quoted price from Evers & Company, CPA's, LLC to extend the contract by one year and continue to submit the ACFR to GFOA was $65 ,000, which is approximately a 12% increase to the current cost , and would require City Staff to be responsible for a significant number of additional items that were included as part of the audit services contract in prior years. An alternative that was proposed by Evers & Company, CPA’s, LLC was to eliminate the submission of the Annual Comprehensive Financial Report (ACFR) to the Government Finance Officers Association (GFOA). The cost of this option was quoted at $59,770, which is approximately a 3% increase to current cost. Under this option, Evers & Company, CPA’s, LLC would complete the Financial Statement Audit, the Single Audit and the Schedule of Expenditures of Federal Awards. Submitting the ACFR to the GFOA is optional and not required for the City of Jefferson. The Staff recommendation also satisfies all Federal requirements of the City of Jefferson. RESOLUTION RS2022-20 Sponsor: Councilmember Hensley A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO EXTEND THE AUDIT SERVICES CONTRACT WITH EVERS & COMPANY, CPA's, LLC VIA A CHANGE ORDER FOR A PERIOD OF ONE YEAR AND REDUCE CONTRACTED SERVICES TO ELIMINATE THE SUBMISSION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION WHEREAS, Evers & Company, CPA 's , LLC has offered to extend audit services t o the City of Jefferson for a period of one year; and WHEREAS, those audit services would reduce previously contracted services to eliminate the submission of the Annual Comprehensive Financial Report to the Government Finance Officers Association ; and WHEREAS, those audit services for the said one year extension would cost $59 ,770 ; and WHEREAS, those audit services would satisfy all Federal requirements of the City of Jefferson. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jefferson Missouri, that a change order be approved for Evers & Compan y, CPA's , LLC s imilar in form and content to the attached Exhibit A Adopted this 61h day of September, 2022 Mayor Carrie T erg in ATIEST: APPROVED AS TO FORM : City Clerk Cit~ Change Order No. Two (2) FINANCE DEPARTMENT 320 E McCarty Street JEFFERSON CITY, MISSOURI66101 Project No. Job & Location : Audit Services. Fiscal Year Ending October 31, 2022 Contractor: Evers & Company, CPA's, LLC Account Number: Various Date: 8/24/2022 It Is hereby mutually agreed that when this change order has been signed by the contracting part ies , the following described changes In the wort< required by the contract shall be executed by the contractor without changing the terms of the contract except as herein stipulated end agreed. DESCRIPTION, OF CHANGES : Note: Item numbers prefixed with "EW" (Extra Work) are new line Items to the contract. Quantity In Quantity In Item Original Change No. Description Unit Contract Order Modifies the current contract to extend the Revised Contract Quantity Unit Price Amount of Overrun or Underrun 1 contract period for one (1) additional year Lump Sum Lump Sum $59,770.00 $59,770.00 CONTRACTORS PROPOSAL FOR THE ABOVE DESCRIBED CHANGES: lfWe hereby agree to the modifications of the contract as described above and agree to furnish all materials and labor and perform an wo!K In connection therewith In accordance with the requirements for similar work In existing contract except as otherwise stipulated herein, for the following cons iderations : Contract Amount . Add To-or Dea~;Jat ffem-the Contract Amount Fifty-Nine Thousand, Seven Hundred, Seventy Dollars ($69,770.00) Contract Time-Add To-or Deeh:let ffem-the Contract Is ---"'36...,5'---Calendar days STATEMENT OF CONTRACT AMOUNT: ORIGINAL CONTRACT (3-YEAR TOTAL) PREVIOUS APPROVED Cl:fANGE ORDERS TOTAL THIS CHANGE ORDER TOTAL OF ALL CHANGE ORDERS CONTRACT AMOUNT TO DATE Amount $167,070.00 $0.00 $59,770.00 $59,770 .00 $226,840.00 %Change Time 0.0% 0 35.8% 0 35.8% 0 --··-.. ·-----··-.. ·-··········-···---.......... ~·-·u2¥c···--.. &~·-:··---·-··-··-:2~·~-;;;;;;;; .. ·----·*?u-;;;~Nl- {.,. ~ <~ I v 1 Contractor (Evers Comp~y Date Recommended by and Verification ()j , /} v ~ £7 /) A .A. /'") c:2/_, 5 17 ~ .-, . of Encumbrance : 0~ '-"'(_JA.../V \._..\c(___.. U L / Lv £--·2---L----''- Finance Director Date Accepted by : Date Approved as to form : Date From: Wendy Renner <wrenner@everscpas.com> sent: Friday, August 19, 2022 1:22 PM To: Pearre, Shiela <SPearre@jeffersondtymo.gov> Cc: Bobbie Murray <bobbie@everscpas.com> Subject: RE: 2022 Audit Shiela, Per our discussion, if the City submits the ACFR package to GFOA, we would complete Financial Statement Audit , the Single Audit, the SEFA, the GFOA check list and review the total submission package for the contract price of $65,000. If the City chooses not to submit the ACFR package, we would complete the Financial Statement Audit , the Single Audit and the SEFA for the contract price of $59,770. Thank you , Wendy M. Renner, CPA Partner Evers & Company, CPA's L.L.C. wrenner@everscpas.com Voice: (573)635-0227 Fax: (573)634-3764 www.everscpas.com RESOLUTION SUMMARY RESOLUTION NO: RS2022-21 SPONSOR: Councilmember Fitzwater SUBJECT: Supporting the Low-Income Housing Tax Credits Application for Stronghold Landing DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR(S): -------::~~:::::::::,4~::::::::::..__,e.::__ _____ _ CITY ADMINISTRATOR: 41-~~====:z%~~~~-------- Staff Recommendation: Approve. Summary: Central Missouri Community Action (CMCA) has proposed developing 40 units in the 1200/1300 Blocks of Trade Center Parkway. The development is to be named Stronghold Landing and will be developed as workforce housing for the citizens of Jefferson City. This proposed development has pursued Community Development Block Grant- Disaster Recovery (CDBG-DR) funds and will also pursue Low-Income Housing Tax Credits (LIHTC) in an effort to fund construction costs that will result in the recovery of some of the housing units lost during the 2019 tornado. The Department of Planning and Protective Services will be responsible for facilitating processes with the Department of Economic Development and the Missouri Housing Development Commission (MHDC). Origin of Request: Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS I Rachel Senzee Background Information: The City of Jefferson was allocated $7,309,300 in CDBG- DR funds to assist in housing recovery efforts. The 2019 tornado destroyed 152 housing units; approximately 95% were rental units. This development pursued funding through CDBG-DR and will also apply for LIHTC through MHDC in order to help fund upfront construction costs. Stronghold Landing will be located in the 1200/1300 Blocks of Trade Center Parkway. This development will consist of 40 workforce housing units . Of those units, 75% of those units will be available to tenants at or below 30%-60% Area Median Income (AMI), and 25% will be available to tenant above 60% AMI, but below 80% AMI. Of those 40 units, 28 will be two bedroom and 12 will be three-bedroom units. Eligibility for non-market rate apartments update on an annual basis. Current limits are: Fiscal Information: $4.8 million in CDBG-DR funds has been allocated to the City of Jefferson/Cole County for workforce housing projects. Of that allocation, 100% will be federally funded. Development Budget for Stronghold Landing: LIHTC Equity $6,750,912 CDBG-DR Request $2,385,000 National Housing Trust Fund (NHTF) $485,000 Deferred Developer Fee $12,538 Total Investment $9,633,450 Resolution Terms: This Resolution will support LIHTC application efforts for Stronghold Landing. RESOLUTION RS2022-21 Sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR STRONGHOLD LANDING APARTMENTS WHEREAS, Central Missouri Community Action (CMCA) is proposing to build a 40-unit workforce apartment community for families in City of Jefferson at Trade Center Parkway and Old Lohman Road ; and WHEREAS, CMCA is seeking tax credits through the Missouri Housing Development Commission (MHDC); and WHEREAS , the City of Jefferson , Missouri , supports econom ic development and promotes workforce housing choices for the benefit of the famil ies that desire to live and work in the City of Jefferson ; and WHEREAS, the proposed workforce housing development follows the needs as identified in the City's Comprehensive Plan ; and WHEREAS , the proposed workforce housing development would replace roughly one third of the rental units lost as a result of the 2019 tornado . NOW THEREFORE, BE IT RESOLVED BY the Council of the City of Jefferson support for the pursuit of Low-Income Housing Tax Credits (LIHTC ) for Stronghold Landing workforce housing development. The Mayor will sign this Resolution and send letters of support to the Department of Economic Development and the M issouri Hous ing Development Commission. Adopted this 61h day of Septembe r, 2022 . Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk Cit ~ x x x x x COPYRIGHT C  AUGUST 2022 2022 STRONGHOLD LANDING Jefferson City, Missouri OLD LOHMAN ROAD TRADE CENTER PARKWAYCOPYRIGHT C 1" = 200'-0"   AUGUST 2022 2022 GPS WAYPOINT N 38 34' 08" W 92 17' 12" SITE ADDRESS: 5011 OLD LOHMAN RD. JEFFERSON CITY, MO 65109 xx x xx BUILDING 3BUILDING 3 (4) 2-BR UNITS(4) 2-BR UNITS (4) 3-BR UNITS(4) 3-BR UNITS BUILDING 2BUILDING 2 (12) 2-BR UNITS(12) 2-BR UNITS (4) 3-BR UNITS(4) 3-BR UNITS BUILDING 1BUILDING 1 (12) 2-BR UNITS(12) 2-BR UNITS (4) 3-BR UNITS(4) 3-BR UNITS COMMUNITYCOMMUNITY BUILDINGBUILDING DOGDOG PARKPARK PLAYGROUNDPLAYGROUND SIGNSIGN TRASHTRASH DUMPSTERDUMPSTER TRASHTRASH DUMPSTERDUMPSTER A/V COPYRIGHT C 1" = 120'-0"   AUGUST 2022 2022 BUILDINGS BLDG. 1 - 16 PLEX (12) 2BR/2BA UNITS, (4) 3BR/2BA UNITS 16,252 SF TOTAL LIVING AREA 1,444 SF TENANT STORAGE BLDG. 2 - 16 PLEX (12) 2BR/2BA UNITS, (4) 3BR/BA UNITS 16,252 SF TOTAL LIVING AREA 1,444 SF TENANT STORAGE BLDG. 3 - 8 PLEX (4) 2BR/2BA UNITS, (4) 3BR/2BA UNITS 8,756 SF TOTAL LIVING AREA 812 SF TENANT STORAGE TOTAL LIVING AREA - 41,260 SF TOTAL TENANT STORAGE - 3,700 SF COMMON AREA - 1260 SF DEVELOPMENT TOTAL = 46,220 SF UNITS (26) TYP. 2BR/2BA UNITS (1) A/V 2BR/2BA UNIT (1) UFAS 2BR/2BA UNIT (11) TYP. 3BR/2BA UNITS (1) UFAS 3BR/2BA UNIT (40) TOTAL UNITS PARKING (80) TYPICAL RESIDENT SPACES (2) ACC. RESIDENT SPACES (3) TYPICAL GUEST SPACES (2) ACC. GUEST SPACES (1 VAN) 87 TOTAL PARKING SPACES AMENITIES PLAYGROUND (2) PARK BENCH DOG PARK SITE AREA: 3.03 +/- ACRES 40 SF40 SF PRIMARY CLOSETPRIMARY CLOSET 65 SF65 SF PRIMARY BATHPRIMARY BATH 160 SF160 SF PRIMARYPRIMARY BEDROOMBEDROOM 54 SF54 SF BATH 2BATH 2 16 SF16 SF HALLHALL 11 SF11 SF CLOSETCLOSET 110 SF110 SF BEDROOM 2BEDROOM 2 136 SF136 SF LIVING ROOMLIVING ROOM 60 SF60 SF PORCHPORCH 15 SF15 SF EXTERIOREXTERIOR STORAGESTORAGE 96 SF96 SF DININGDINING 103 SF103 SF KITCHENKITCHEN 16 SF16 SF MECH.MECH.17 SF17 SFLAUNDRYLAUNDRY34' - 10 1/2"34' - 1"6 SF6 SF COATSCOATS COPYRIGHT C 3/16" = 1'-0"   AUGUST 2022 2022 937 SF HEATED 79 SF NON-HEATED (MEASURED CENTERLINE OF UNIT SEPARATION WALL TO OUTSIDE OF STUD) 41 SF41 SF PRIMARY CLOSETPRIMARY CLOSET 66 SF66 SF PRIMARY BATHPRIMARY BATH 134 SF134 SF PRIMARYPRIMARY BEDROOMBEDROOM 61 SF61 SF BATH 2BATH 2 32 SF32 SF HALLHALL 10 SF10 SF CLOSETCLOSET 108 SF108 SF BEDROOM 2BEDROOM 2 127 SF127 SF LIVING ROOMLIVING ROOM 103 SF103 SF KITCHENKITCHEN 16 SF16 SF MECH.MECH. 17 SF17 SF LAUNDRYLAUNDRY 6 SF6 SF COATSCOATS 105 SF105 SF DININGDINING 60 SF60 SF PORCHPORCH 15 SF15 SF EXTERIOREXTERIOR STORAGESTORAGE 34' - 10 1/2"34' - 1"COPYRIGHT C 3/16" = 1'-0"   AUGUST 2022 2022 937 SF HEATED 79 SF NON-HEATED (MEASURED CENTERLINE OF UNIT SEPARATION WALL TO OUTSIDE OF STUD) 113 SF113 SF BEDROOM 2BEDROOM 2 9 SF9 SF CLOSETCLOSET 9 SF9 SF CLOSETCLOSET 107 SF107 SF BEDROOM 3BEDROOM 3 41 SF41 SF HALLHALL 5 SF5 SF LINENLINEN 58 SF58 SF BATH 2BATH 2 61 SF61 SF PRIMARY BATHPRIMARY BATH 35 SF35 SF PRIMARY CLOSETPRIMARY CLOSET 144 SF144 SF PRIMARYPRIMARY BEDROOMBEDROOM 173 SF173 SF LIVING ROOMLIVING ROOM 225 SF225 SF DININGDINING 97 SF97 SF KITCHENKITCHEN 7 SF7 SF PANTRYPANTRY 9 SF9 SF MECH.MECH. 17 SF17 SF LAUNDRYLAUNDRY 6 SF6 SF COATSCOATS 86 SF86 SF PORCHPORCH 21 SF21 SF EXTERIOREXTERIOR STORAGESTORAGE 45' - 5"34' - 1"COPYRIGHT C 1/8" = 1'-0"   AUGUST 2022 2022 1,252 SF HEATED 124 SF NON-HEATED (MEASURED CENTERLINE OF UNIT SEPARATION WALL TO OUTSIDE OF STUD) 112 SF112 SF BEDROOM 2BEDROOM 2 85 SF85 SF BATH 2BATH 2 9 SF9 SF CLOSETCLOSET 9 SF9 SF CLOSETCLOSET 108 SF108 SF BEDROOM 3BEDROOM 3 41 SF41 SF HALLHALL 4 SF4 SF LINENLINEN 60 SF60 SF PRIMARY BATHPRIMARY BATH 37 SF37 SF PRIMARY CLOSETPRIMARY CLOSET 144 SF144 SF PRIMARYPRIMARY BEDROOMBEDROOM 96 SF96 SF KITCHENKITCHEN 194 SF194 SF DININGDINING 17 SF17 SF LAUNDRYLAUNDRY 9 SF9 SF MECH.MECH. 173 SF173 SF LIVING ROOMLIVING ROOM 86 SF86 SF PORCHPORCH 21 SF21 SF EXTERIOREXTERIOR STORAGESTORAGE 7 SF7 SF PANTRYPANTRY 6 SF6 SF COATSCOATS 45' - 5"34' - 1"COPYRIGHT C 1/8" = 1'-0"   AUGUST 2022 2022 1,252 SF HEATED 124 SF NON-HEATED (MEASURED CENTERLINE OF UNIT SEPARATION WALL TO OUTSIDE OF STUD) 68' - 2"177' - 7" TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT UFAS 3-BR UNIT TYP. 3-BR UNIT (A/V @ BLDG. #1) (@ BLDG. #2) COPYRIGHT C 3/64" = 1'-0"   AUGUST 2022 2022 68' - 2"171' - 1" TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT TYP. 3-BR UNIT TYP. 3-BR UNIT COPYRIGHT C 3/64" = 1'-0"   AUGUST 2022 2022 97' - 4 1/2"68' - 2"TYP. 3-BR UNIT TYP. 2-BR UNIT TYP. 3-BR UNIT UFAS 2-BR UNIT COPYRIGHT C 1/16" = 1'-0"   AUGUST 2022 2022 68' - 2"90' - 10 1/2" TYP. 3-BR UNIT TYP. 3-BR UNIT TYP. 2-BR UNIT TYP. 2-BR UNIT COPYRIGHT C 1/16" = 1'-0"   AUGUST 2022 2022 VINYL WINDOWS ARCHITECTURAL GRADE SHINGLES PRE-FIN. ALUM. SOFFIT/FASCIA (TYP.) VINYL SIDING PRE-FIN. ALUM. GUTTER/DOWNSPOUTS (TYP.) BRICK VENEER (TYP.) COPYRIGHT C 3/64" = 1'-0"   AUGUST 2022 2022 8-PLEX BUILDING SIM. FRONT ELEVATION LEFT ELEVATION RIGHT ELEVATION REAR ELEVATION COPYRIGHT C   AUGUST 2022 2022 8-PLEX BUILDING SIM. 39' - 8"33' - 8"81 SF81 SF OUTSIDEOUTSIDE STORAGESTORAGE 25 SF25 SF MECH.MECH. 23 SF23 SF CLOSETCLOSET 170 SF170 SF MULTI PURPOSEMULTI PURPOSE OFFICEOFFICE143 SF143 SF ENTRYENTRY 124 SF124 SF LEASING OFFICELEASING OFFICE 24 SF24 SF CLOSETCLOSET41 SF41 SF MENMEN 41 SF41 SF WOMENWOMEN 461 SF461 SF COMMUNITYCOMMUNITY ROOMROOM 211 SF211 SF PORCHPORCH COPYRIGHT C 1/8" = 1'-0"   AUGUST 2022 2022 1,260 SF MEASURED OUTSIDE FACE OF STUD PRE-FIN. ALUM. SOFFIT/FASCIA (TYP.) VINYL SIDING PRE-FIN. ALUM. GUTTER/DOWNSPOUTS (TYP.) BRICK VENEER (TYP.) ARCHITECTURAL GRADE SHINGLES COPYRIGHT C 3/32" = 1'-0"   AUGUST 2022 2022 FRONT ELEVATIONLEFT ELEVATION RIGHT ELEVATION REAR ELEVATION COPYRIGHT C   AUGUST 2022 2022 RESOLUTION SUMMARY RESOLUTION NO: RS2022-22 SPONSOR: Councilmember Fitzwater SUBJECT: Supporting the Low-Income Housing Tax Credits Application for Oak Leaf Villas DATE INTRODUCED: September 6, 2022 ~~ DEPARTMENT DIRECTOR(S): ~~b - CITY ADMINISTRATOR: ~?· Staff Recommendation: Approve Summary: LRG Consulting and Development, Inc. has proposed developing 42 duplex units off of Red Oak Drive and Oak Leaf Drive. The development is to be named Oak Leaf Villas and will be developed as workforce housing for the citizens of Jefferson City. This proposed development has pursued Community Development Block Grant- Disaster Recovery (CDBG-DR) funds and will also pursue Low-Income Housing Ta x Credits (LIHTC) in an effort to fund construction costs that will result in the recovery of some of the housing units lost during the 2019 tornado. The Department of Planning and Protective Services will be responsible for facilitating processes with the Department of Economic Development and the Missouri Housing Development Commission (MHDC). Origin of Request: Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS I Rachel Senzee Background Information: The City of Jefferson was allocated $7 ,309 ,300 in CDBG- DR funds to assist in housing recovery efforts. The 2019 tornado destroyed 152 housing units; approximately 95% were rental units. This development pursued funding through CDBG-DR and will also apply for LIHTC through MHDC in order to help fund upfront construction costs. Oak Leaf Villas will be located at Red Oak Drive and Oak Leaf Drive. This development will consist of 42 workforce housing units . Of those 42 units , 12 will be two bedroom and 30 will be three-bedroom units. The eligibility rate is updated on an annual basis. Current limits are: Fiscal Information: $4.8 million in CDBG-DR funds has been allocated to the City of Jefferson/Cole County for workforce housing projects. Of that allocation, 100% will be federally funded. LRG Consulting and Development Inc. is requesting $2.4 million in CDBG -DR funds to go with MHDC LIHTC, HOME, ARP and owner equity monies totaling an additional $12.3 million in funds to complete this development. LRG is researching the possibility of making these available to the residents as a homeownership opportunity at the end of the compliance period. Resolution Terms: This Resolution will support LIHTC application efforts for Oak Leaf Villas. RESOLUTION RS2022-22 Sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR OAK LEAF DEVELOPMENT WHEREAS, LRG Consulting is proposing to build a 42-unit duplex development for families in the City of Jefferson at Red Oak Drive and Oak Leaf Drive; and WHEREAS, the Oak Leaf Villas proposal is seeking tax credits through the Missouri Housing Development Commission (MHDC); and WHEREAS, the City of Jefferson, Missouri, supports economic development and promotes workforce housing choices for the benefit of the families that desire to live and work in the City of Jefferson ; and WHEREAS, the proposed workforce housing development follows the needs as identified in the City's Comprehensive Plan; and WHEREAS, the proposed workforce housing development would replace roughly one third of the rental units lost as a result of the 2019 tornado . NOW THEREFORE, BE IT RESOLVED BY the Council of the City of Jefferson supports the above and foregoing Oak Leaf Villas affordable workforce housing development. The Mayor will sign this Resolution and send letters of support to the Department of Economic Development and the Missouri Housing Development Commission . Adopted this 61h day of September , 2022. Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City1;tfk COPYRIGHT C 2022   OAK LEAF VILLAS Jefferson City, Missouri SITE COPYRIGHT C   AUGUST 2022 AUGUST 2022 GPS WAYPOINT: N 38* 54' 85.02" W 92* 20' 83.76" OAK LEAF DR.2-BR2-BR2-BR2-BR2-BR2-BR2-BR2-BR3-BR3-BR3-BR 3-BR 3-BR 3-BR 3-BR 3-BR 3-BR 3-BR 3-BR 3-BR 3-BR3-BR3-BR 3-BR 3-BR 3-BR 3-BR3-BR3-BR 3-BR 3-BR3-BR3-BR 3-BR 2-BR 2-BRCOMM. BLDG.2-BR2-BR3-BR3-BR3-BR 3-BR COPYRIGHT C 2022   1601600 FEETSCALE 80 10.02 +/- ACRES SITE AREASITE AREA (88) TOTAL PARKING SPACES (42) DRIVEWAY SPACES (42) GARAGE SPACES (1) VAN ACCESSIBLE GUEST SPACE (3) TYPICAL GUEST SPACES PARKINGPARKING (42) TOTAL UNITS (28) 3BR/2BA (2) ACC. 3BR/2BA (11) TYP. 2BR/2BA (1) ACC. 2BR/2BA UNITSUNITS DEVELOPMENT TOTAL - 61,854 SF TOTAL COMMON AREA - 1,584 SF TOTAL GARAGE AREA - 11,824 SF TOTAL LIVING AREA - 48,446 SF 1,584 SF COMMUNITY BUILDING 647 SF OF GARAGE 2,454 SF OF LIVING SPACE (1) TYP. 3BR/2BA, (1) ACC. 3BR/2BA ACCESSIBLE 3-BR DUPLEX (x2) 554 SF OF GARAGE 2,488 SF OF LIVING SPACE (2) TYP. 3BR/2BA TYPICAL 3-BR DUPLEX (x13) 628 SF OF GARAGE 1,904 SF OF LIVING SPACE (1) TYP. 2BR/2BA, (1) ACC. 2BR/2BA ACCESSIBLE 2-BR DUPLEX (x1) 540 SF OF GARAGE 1,858 SF OF LIVING SPACE (2) TYP. 2BR/2BA TYPICAL 2-BR DUPLEX (x5) BUILDINGBUILDING PROJECT INFORMATIONPROJECT INFORMATION 23' - 3"53' - 0"106 SF106 SF BEDROOM 1BEDROOM 1 10 SF10 SF CLOSETCLOSET 116 SF116 SF BEDROOM 2BEDROOM 2 16 SF16 SF CLOSETCLOSET 80 SF80 SF BATH 1BATH 1 17 SF17 SF LAUNDRYLAUNDRY 44 SF44 SF BATH 2BATH 2 23 SF23 SF PANTRYPANTRY 61 SF61 SF HALLHALL 14 SF14 SF MECH.MECH. 115 SF115 SF KITCHENKITCHEN 252 SF252 SF GARAGEGARAGE 209 SF209 SF LIVING/DININGLIVING/DINING 69 SF69 SF PORCHPORCH COPYRIGHT C 2022     929 SF HEATED 270 SF GARAGE (MEASURED CENTERLINE TO OUTSIDE OF STUD) 27' - 3"53' - 0"116 SF116 SF BEDROOM 1BEDROOM 1 106 SF106 SF BEDROOM 2BEDROOM 2 10 SF10 SF CLOSETCLOSET 16 SF16 SF CLOSETCLOSET 44 SF44 SF BATH 2BATH 2 33 SF33 SF PANTRYPANTRY 16 SF16 SF MECH.MECH. 96 SF96 SF HALLHALL 80 SF80 SF BATH 1BATH 1 17 SF17 SF LAUNDRYLAUNDRY 112 SF112 SF KITCHENKITCHEN 209 SF209 SF LIVING/DININGLIVING/DINING 69 SF69 SF PORCHPORCH 338 SF338 SF GARAGEGARAGE COPYRIGHT C 2022     975 SF HEATED 358 SF GARAGE (MEASURED CENTERLINE TO OUTSIDE OF STUD) 28' - 1 5/8"65' - 0"117 SF117 SF BEDROOM 1BEDROOM 1 108 SF108 SF BEDROOM 2BEDROOM 2 16 SF16 SF CLOSETCLOSET 17 SF17 SF CLOSETCLOSET 80 SF80 SF HALLHALL 17 SF17 SF MECH.MECH. 51 SF51 SF BATH 2BATH 2 80 SF80 SF BATH 1BATH 1 17 SF17 SF LAUNDRYLAUNDRY 147 SF147 SF KITCHENKITCHEN 4 SF4 SFPANTRYPANTRY307 SF307 SF LIVING/DININGLIVING/DINING 132 SF132 SF BEDROOM 3BEDROOM 3 13 SF13 SF CLOSETCLOSET 252 SF252 SF GARAGEGARAGE 89 SF89 SF PORCHPORCH COPYRIGHT C 2022     1,244 SF HEATED 277 SF GARAGE (MEASURED CENTERLINE TO OUTSIDE OF STUD) 28' - 1 5/8"65' - 0"108 SF108 SF BEDROOM 1BEDROOM 1 117 SF117 SF BEDROOM 2BEDROOM 2 17 SF17 SF CLOSETCLOSET80 SF80 SF HALLHALL 16 SF16 SF CLOSETCLOSET 17 SF17 SF MECH.MECH. 51 SF51 SF BATH 2BATH 2 132 SF132 SF BEDROOM 3BEDROOM 3 13 SF13 SF CLOSETCLOSET 80 SF80 SF BATH 1BATH 1 17 SF17 SF LAUNDRYLAUNDRY 147 SF147 SF KITCHENKITCHEN 4 SF4 SFPANTRYPANTRY274 SF274 SF LIVING/DININGLIVING/DINING 344 SF344 SF GARAGEGARAGE 67 SF67 SF PORCHPORCH COPYRIGHT C 2022     1,210 SF HEATED 370 SF GARAGE (MEASURED CENTERLINE TO OUTSIDE OF STUD) TYP. 2-BR UNIT TYP. 2-BR UNIT 46' - 6"53' - 0"TYP. 2-BR UNIT ACC. 2-BR UNIT 50' - 6"53' - 0"COPYRIGHT C 2022     TYPICAL PLAN ACCESSIBLE PLAN TYP. 3-BR UNIT TYP. 3-BR UNIT 56' - 3 1/4"65' - 0"TYP. 3-BR UNIT ACC. 3-BR UNIT 56' - 3 1/4"65' - 0"COPYRIGHT C 2022     TYPICAL PLAN ACCESSIBLE PLAN COPYRIGHT C 2022     ACC. FRONT ELEVATIONFRONT ELEVATION SIDE ELEVATION REAR ELEVATION ACC. REAR ELEVATION COPYRIGHT C 2022     FRONT ELEVATION REAR ELEVATION SIDE ELEVATION ACC. FRONT ELEVATION COPYRIGHT C 2022   34' - 4"48' - 1"47 SF47 SF WOMEN'S RRWOMEN'S RR 48 SF48 SF MEN'S RRMEN'S RR 169 SF169 SF MAINTENANCE/MAINTENANCE/ MECH.MECH. 100 SF100 SF KITCHENETTEKITCHENETTE 111 SF111 SF ENTRYENTRY 45 SF45 SF BUSINESSBUSINESS CENTERCENTER 557 SF557 SF COMMUNITYCOMMUNITY ROOMROOM 11 SF11 SF STORAGESTORAGE 138 SF138 SF LRA/SUPPORTIVELRA/SUPPORTIVE SERVICESSERVICES 181 SF181 SF LEASING OFFICELEASING OFFICE 12 SF12 SF CLOSETCLOSET 68 SF68 SF FRONT PORCHFRONT PORCH 479 SF479 SF SIDE PORCHSIDE PORCH 46 SF46 SF REAR PATIOREAR PATIO 12 SF12 SF CLOSETCLOSET COPYRIGHT C 2022     1,399 SF HEATED 185 SF NON-HEATED (MEASURED CENTERLINE TO OUTSIDE OF STUD) COPYRIGHT C 2022     FRONT ELEVATIONRIGHT SIDE ELEVATION LEFT SIDE ELEVATION REAR ELEVATION COPYRIGHT C 2022   RESOLUTION SUMMARY RESOLUTION NO: RS2022 -23 SPONSOR: Councilman Fitzwater SUBJECT: Supporting the Low-Income Housing Tax Credits Application for Eastland Hills Apartments DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR(S): CITY ADMINISTRATOR: Staff Recommendation: Approve Summary: FLW, LLC has proposed developing 48 units on the 1800 Block of East Miller Street. The development is to be named Eastland Hills Apartments and will be developed as workforce housing for the citizens of Jefferson City. This proposed development has pursued Community Development Block Grant- Disaster Recovery (CDBG-DR) funds and will also pursue Low-Income Housing Tax Credits (LIHTC) in an effort to fund construction costs that will result in the recovery of some of the housing units lost during the 2019 tornado. The Department of Planning and Protective Services will be responsible for facilitating processes with the Department of Economic Development and the Missouri Housing Development Commission (MHDC). Origin of Request: Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS / Rachel Senzee Background Information: The City of Jefferson was allocated $7,309,300 in CDBG- DR funds to assist in housing recovery efforts. The 2019 tornado destroyed 152 housing units; approximately 95% were rental units. This development pursued funding through CDBG-DR and will also apply for LIHTC through MHDC in order to help fund upfront construction costs. Eastland Hills Apartments will be located on the 1800 Block of East Miller Street. This development will consist of 43 workforce housing units and five market rate units. Of those 48 units, 24 will be two bedroom and 24 will be three-bedroom units. Eligibility for non-market rate apartments update on an annual basis. Current limits are: Fiscal Information: $4.8 million in CDBG-DR funds has been allocated to the City of Jefferson/Cole County for workforce housing projects. Of that allocation, 100% will be federally funded. Development Investment for Eastland Hills Total Tax Credit Equity $11,456,579.00 Limited Partner Equity $110.00 CDBG-DR $2,000,000.00 Deferred Developer’s Fee $186,548.00 Total Investment $13,643,237.00 Resolution Terms: This Resolution will support LIHTC application efforts for Eastland Hills Apartments. RESOLUTION RS2022-23 Sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR EASTLAND HILLS APARTMENTS WHEREAS, Eastland Hills Apartments is proposing to build a 48-unit workforce apartment community for families at the 1800 block of East Miller Street; and WHEREAS, the Eastland Hills Apartment proposal is seeking tax credits through the Missouri Housing Development Commission (MHDC); and WHEREAS, the City of Jefferson supports economic development and promotes workforce housing choices for the benefit of the families that desire to live and work in the City of Jefferson; and WHEREAS, the proposed workforce housing development follows the housing needs identified in the City's Comprehensive Plan; and WHEREAS, the proposed workforce housing development would replace roughly one third of the rental units lost as a result of the 2019 tornado. NOW THEREFORE, BE IT RESOLVED BY the Council of the City of Jefferson support for the pursuit of Low-Income Housing Tax Credits (LIHTC) for the Eastland Hills Apartments workforce housing development. The Mayor will sign this Resolution and send letters of support to the Missouri Housing Development Commission. Adopted this 6th day of September, 2022. Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM: City Clerk ;~ COPYRIGHT C 2022   COPYRIGHT C 2022   SITE PLAN JUNE 2022 COPYRIGHT a 2022 JEFFERSON CITY FAMILY Jefferson City, Missouri (q6) TENET PARKING SPACES (6) COMMUNITY BUILDING PARKING SPACES ~ ... .-JJ SCALE I ' = 100'-0" BUILDING ELEVATIONJEFFERSON CITY FAMILYJefferson City, MissouriJUNE 2022COPYRIGHT a 2022 RIBBON WINDOW ONLY ON END UNITS 157 SF157 SF MASTER BEDROOMMASTER BEDROOM 40 SF40 SF MASTER CLOSETMASTER CLOSET 65 SF65 SF MASTER BATHMASTER BATH 54 SF54 SF BATH 2BATH 2 110 SF110 SF BEDROOM 2BEDROOM 2 11 SF11 SF CLOSETCLOSET 232 SF232 SF LIVING & DININGLIVING & DINING 104 SF104 SF KITCHENKITCHEN 16 SF16 SF MECH.MECH. 6 SF6 SF COATSCOATS 15 SF15 SF EXTERIOREXTERIOR STORAGESTORAGE 53 SF53 SF PORCHPORCH 17 SF17 SF LAUNDRYLAUNDRY 34' - 10 1/2"34' - 1"3 SF3 SF LINENLINEN COPYRIGHT C 2022     937 SF HEATED 86 SF NON-HEATED (MEASURED CENTERLINE TO OUTSIDE OF STUD) RIBBON WINDOW ONLY ON END UNITS 66 SF66 SF MASTER BATHMASTER BATH 45 SF45 SF PORCHPORCH 134 SF134 SF MASTER BEDROOMMASTER BEDROOM 41 SF41 SF MASTER CLOSETMASTER CLOSET 61 SF61 SF BATH 2BATH 2 232 SF232 SF LIVING & DININGLIVING & DINING 108 SF108 SF BEDROOM 2BEDROOM 2 10 SF10 SF CLOSETCLOSET 15 SF15 SF EXTERIOREXTERIOR STORAGESTORAGE 104 SF104 SF KITCHENKITCHEN 6 SF6 SF COATSCOATS 16 SF16 SF MECH.MECH. 17 SF17 SF LAUNDRYLAUNDRY 32 SF32 SF HALLHALL 34' - 10 1/2"34' - 1"COPYRIGHT C 2022     937 SF HEATED 86 SF NON-HEATED (MEASURED CENTERLINE TO OUTSIDE OF STUD) 98 SF98 SF KITCHENKITCHEN 145 SF145 SF DININGDINING 7 SF7 SF PANTRYPANTRY 6 SF6 SF COATSCOATS 52 SF52 SF HALLHALL 58 SF58 SF BATH 2BATH 2 113 SF113 SF BEDROOM 2BEDROOM 2 9 SF9 SF CLOSETCLOSET 9 SF9 SF CLOSETCLOSET 107 SF107 SF BEDROOM 3BEDROOM 3 61 SF61 SF MASTER BATHMASTER BATH 35 SF35 SF MASTER CLOSETMASTER CLOSET 144 SF144 SF MASTER BEDROOMMASTER BEDROOM 241 SF241 SF LIVING ROOMLIVING ROOM 21 SF21 SF EXTERIOREXTERIOR STORAGESTORAGE79 SF79 SF PORCHPORCH 9 SF9 SF MECH.MECH. 17 SF17 SF LAUNDRYLAUNDRY 45' - 5"34' - 1"5 SF5 SF LINENLINEN COPYRIGHT C 2022     1,252 SF HEATED 121 SF NON-HEATED (MEASURED CENTERLINE TO OUTSIDE OF STUD) 79 SF79 SF PORCHPORCH 82 SF82 SF BATH 2BATH 2 108 SF108 SF BEDROOM 3BEDROOM 3 9 SF9 SF CLOSETCLOSET 9 SF9 SF CLOSETCLOSET 112 SF112 SF BEDROOM 2BEDROOM 2 63 SF63 SF MASTER BATHMASTER BATH144 SF144 SF MASTER BEDROOMMASTER BEDROOM 59 SF59 SF HALLHALL 235 SF235 SF LIVINGLIVING 97 SF97 SF KITCHENKITCHEN 103 SF103 SF DININGDINING 7 SF7 SF PANTRYPANTRY 6 SF6 SF COATSCOATS 21 SF21 SF EXTERIOREXTERIOR STORAGESTORAGE 4 SF4 SF LINENLINEN 9 SF9 SF MECH.MECH. 17 SF17 SF LAUNDRYLAUNDRY 36 SF36 SF MASTER CLOSETMASTER CLOSET 45' - 5"34' - 1"COPYRIGHT C 2022     1,252 SF HEATED 121 SF NON-HEATED (MEASURED CENTERLINE TO OUTSIDE OF STUD)