HomeMy Public PortalAboutCouncil Minutes 1994 05/12MCCALL CITY COUNCIL
MINUTES
MAY 12, 1994
I. CALL TO ORDER AND ROLL CALL:
Mayor Martens called the meeting to order at 7:02 p.m.
Martens, Arp, Colton, Killen and Eckhardt answered the roll call.
The Mayor declared a quorum present.
II. MINUTES:
The minutes of the regular meeting of April 28 were
considered. Killen requested an addition to the minutes to
clarify that mobile home vendors were to respond to the City
Attorney with alternate language on Ordinance 640. Colton then
moved to approve the April 28 minutes as amended. Arp seconded
and the motion carried.
The minutes of a special meeting on April 30 were considered.
Eckhardt moved to approve the April 30 minutes. Martens seconded
and the motion carried.
The minutes of a special meeting on May 2 were considered.
Killen requested an amendment to those minutes. Killen then moved
to approve the minutes as amended. Arp seconded and the motion
carried unanimously.
The minutes of a special meeting on May 6 were then
considered. Colton moved to approve the minutes as presented.
Eckhardt seconded and the motion carried.
III. PAYMENT OF CLAIMS:
The Payroll Report dated May 9, 1994 was presented. Martens
moved to approve the report. Killen seconded and the motion
carried.
The Voucher Report dated May 10 was presented. After
discussion, Eckhardt moved to approve the report and pay the
claims as presented. Colton seconded and the motion carried.
IV. PUBLIC COMMENT:
Shari Hambleton reported concern with speeding traffic on
Thula St. After discussion, Council requested a report from the
Police Chief on the matter.
Peggy Clemmer shared her concerns about the approval of the
Roger's Trust zoning proposal.
Dalene Lembers inquired about the status and condition of the
Colorado Street surface. Staff reported that a claim against Best
Western may be filed for destroying the asphalt mat on the street
and that the city was completing the water taps due to the
quality and speed of the work by the contractor.
V. MAYOR AND COUNCIL COMMENTS AND REPORTS:
Killen inquired if the Treasurer had contacted Mike Moore
about approval of Resolution 4-94. The Treasurer agreed to
follow up on the contact.
Arp proposed that the Draft Comprehensive Plan be placed at
the City Hall front desk, in the Library, and at Dodge-Jupin
printing for public review and distribution.
Martens asked if the Council had concerns about the Stibnite
Mine proposals. He also noted that Mr. Shilling, the top City
Manager candidate, had been selected as first choice candidate by
the City of Bandon, Oregon.
VI. STAFF REPORTS:
A. CITY MANAGER'S REPORT:
The Interim Manager asked that the Council confirm the
binding for Airport Liability Insurance with ICRMP. After
discussion, Martens moved to confirm the manager's action in
securing $25 million liability insurance for the McCall Municipal
Airport. Colton seconded and the motion carried.
A written report noted the success of the McPLAN event, the
1994 AIP status, and recommended against participation in the
AMERICORPS program.
B. CITY ATTORNEY'S REPORT:
The Attorney requested permission to subscribe to WESTLAW
on CD-ROM. After discussion, the Council asked for further cost
information and present value calculations and comparisons and
asked the City Attorney to return to the next meeting with the
information. Killen moved to table the request to the May 26
agenda. Eckhardt seconded and the motion carried.
C. CITY TREASURER'S REPORT:
The Treasurer submitted a written report noting the budget
calendar and changes in revenue and additional notice
requirements approved by new state legislation. He also noted the
status of the RFP for audit services.
VII. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION:
A. PARK AND RECREATION ADVISORY COMMITTEE, APRIL 25, 1994:
1. Reed Gillespie, Dock installation permit, IDOL:
After discussion, noting that the Park and Recreation
Committee requested an additional comment period and that request
had apparently been ignored and the permit issued, the Council
asked that the staff secure a copy of the permit which had been
issued, and directed the Mayor to object to this apparently
changed procedure from IDOL. It was so ordered.
The Council then acknowledged receipt of the minutes
since there were no other items requiring action.
B. PARK AND RECREATION ADVISORY COMMITTEE, MAY 9, 1994:
1. Playground Equipment in Mill Park:
Mrs. Rake and Mrs. Braun requested approval of the
site as recommended in the Park and Recreation minutes. They also
asked for the city to provide drain rock and wood chips for the
site and noted the need to coordinate the installation with the
Mill Park Village sewer line installation in the vicinity.
Colton then moved to approve the site as recommended
with all conditions recommended by the Committee. Eckhardt
seconded and the motion carried unanimously.
Martens then moved to approve expenditure of not to
exceed $3500 for ground cover and relocating the path. Arp
seconded. The motion carried on a 4-1 vote, Eckhardt dissenting.
2. May Hardware Dock Expansion, IDOL permit:
The Committee recommended that the application for
expansion be endorsed. Killen moved to adopt the Committee's
recommendation. Eckhardt seconded. Colton abstained from the
discussion and voting. The motion carried with 4 Ayes and 1
abstention.
Dan Krahn asked to address the Council and presented
information on this matter. Arp then moved to reconsider the
prior motion. Martens seconded and the motion carried on a vote
of 3 Ayes, 1 Nay (Killen) and 1 abstention. After further
discussion, Martens moved to request an extension of the comment
period from IDOL on the application, to inquire of the Park and
Recreation Committee if alternatives to the proposed expansion
existed, and to table the matter until the Committee can respond.
Eckhardt seconded and the motion carried.
3. Reed Gillespie Dock Permit: Killen moved that the
Committee comments be forwarded to IDOL and that the letter about
the process, earlier requested be sent. Arp seconded and the
motion carried.
4. Park Concession: One response was received from Mr.
McBride. The Committee recommended that the service with McBride
be formalized in a contract and recommended certain provisions.
There was confusion about the bid process and Council asked for a
staff analysis of the proposal. After discussion, Killen moved
to conduct a special meeting on Wednesday, May 18 at 12 noon to
receive the staff report on the matter. Eckhardt seconded and
the motion carried unanimously.
5. School property purchase: The Committee recommended
action on a land exchange with the School District. The Interim
Manager noted his contact in this regard. Killen provided a copy
of the School Board's minutes and asked that some one discuss the
merits of the matter with Ken Roberts, member of the Board. It
was so ordered.
C. JOINT POWERS BOARD, WWTP, APRIL 22, 1994:
After discussion, the Council asked staff to secure a
letter from JUB Engineering regarding the status of the NPDES
permit. It specifically asked whether the city had completed all
actions necessary on its part to secure the permit.
D. CITY PLANNING AND ZONING COMMISSION, MAY 5, 1994:
1. Roger's Trust, Zone Change Request: After review, the
Council determined to schedule a second hearing on the Roger's
Trust zone Change request for the second meeting in June of 1994.
They asked that the Transportation Committee minutes on the
matter be included in the hearing information.
Killen then moved to authorize the Mayor to schedule
second hearings before the Council with the Planning and Zoning
staff as had been the prior practice. Eckhardt seconded and the
motion carried.
The Mayor then announced that the second hearing on the
Roger's Trust Zone Change request would be on June 23, 1994 at 8
p.m.
2. McCall Memorial Hospital, Conditional Use Permit
expansion and Variance Request:
Eckhardt moved to adopt the Findings of Fact and
Conclusions of Law of the Commission as those of the City Council
and to approve the CUP and Variance as recommended by the
Commission. Colton seconded and the motion carried. Killen
abstained from the discussion and voting.
3. White/Leisure Sign Variance Request, The Marketplace:
Killen moved to adopt the Findings of Fact and
Conclusions of Law of the Commission as those of the City Council
and to deny the request with a finding of no hardship. Eckhardt
seconded and the motion carried unanimously.
4. M RESORTS, dock canopy application:
Killen moved to adopt the Commission's comments on the
matter and refer those comments to the Idaho Department of Lands.
Colton seconded and the motion carried unanimously. Peggy Clemmer
was permitted to address the issue.
At 9:35, Killen moved to recess for 10 minutes. Eckhardt seconded
and the motion carried. The Council reconvened at 9:43 p.m.
E. AIRPORT ADVISORY COMMITTEE MINUTES, MAY 4, 1994:
The Committee recommended approval of new tenant leases
to John Wyman and Richard and Holly LaSan. Arp moved to adopt
the Committee recommendation, approve the leases and authorize
the Mayor to sign. Martens seconded and the motion carried.
The Committee recommended extension of the Pioneer
Aviation Agreement for airport management services for 1 year
under the same terms and conditions as now exist. Martens moved
to adopt the Committee recommendation. Killen seconded and the
motion carried.
VIII. OLD BUSINESS:
A. PERSONNEL RULES:
The Treasurer's analysis of the vacation leave policy
and impacts on the budget and current employees was reviewed.
After discussion, Killen moved to approve the vacation and sick
leave policy, Section 505 of the policy, as amended to eliminate
the reduced accrual schedules for persons employed after May 1,
1989. Eckhardt seconded and the motion carried. Further
discussion of the matter was deferred to later in the agenda.
B. CARRICO LID, RESOLUTION NO. 9-94:
To complete the Resolution, the staff recommended a
hearing date of June 30, 1994. Martens then moved to adopt
Resolution 9-94 with June 30, 1994 as the hearing date.
Robert Lord appeared and spoke in favor of the formation
of the LID. He was invited to submit written comment for the
hearing.
C. 1993 ANNUAL AUDIT REPORT:
Mitchell Marx of Marx and Co. presented the Annual Audit
report for the fiscal year ending September 30, 1993. There was
no management letter and the audit provided an unqualified
opinion on the city's financial condition.
The matter will be scheduled on the next agenda for
Council action following review of the detailed report by the
Council.
D. OTHER BUSINESS:
1. N. FORK WATERSHED GROUP: Ted Whiteman appeared and
reported on the group meeting which had just concluded.
2. WATER SYSTEM PRIORITIES: Kim Allen noted the letter
from Toothman-Orton regarding the next city water line priority.
She noted that this was not in the minimum project.
E. ITEM A, ABOVE, CONTINUED, PERSONNEL RULES:
SECTION 410: ON CALL: Staff was directed to calculate
additional costs for this provision.
SECTION 402: COMP TIME: Killen moved to adopt the section
as drafted allowing 30 days from May 21, 1994 at 12:01 a.m. at
which time the buy out option period begins. martens seconded and
the motion carried.
SECTION 305: Council inquired whether this provision
conforms to the Public Records Act.1
SECTION 307: Council inquired whether this provision
violates the First Amendment of the US Constitution and asked
staff to review Title 67 of Idaho Code.
SECTION 404: Council asked to not be bound to a COLA
increase in the personnel rules and to indicate which CPI would
be used for calculating such adjustments.
SECTION 502: Mileage rate was discussed and agreed as
written.
SECTION/EAP: The program was discussed and its budget
impacts noted.
SECTION 302: "Release of telephone numbers except as
published in the phone book" was a recommended language change.
Following this discussion, the Council asked that the
document be amended according to these instructions and
rescheduled for consideration on the earliest agenda.
F. ORDINANCE 640, RELATED TO BUILDING CODES, THIRD READING:
Colton moved to suspend the rule requiring the ordinance
be read in full and to permit reading by title only. Killen
seconded and on a roll call vote, Colton, Killen, Arp, Eckhardt,
and Martens voted Aye. The motion carried and the Mayor declared
the rule suspended.
Martens then moved to adopt Ordinance 640. Killen
seconded. The City Attorney read the Ordinance by title. On a
roll call vote, Martens, Killen, Eckhardt, Colton and Arp voted
Aye. The Mayor declared the motion carried and the Ordinance
adopted.
G. RESOLUTION 12-94, A SUMMARY OF ORDINANCE 640:
Killen moved to adopt Resolution 12-94. Martens seconded
and the motion carried unanimously. The Council asked that all
mobile home dealers and park operators receive copies of the full
ordinance.
H. ORDINANCE 662, RELATED TO DISCHARGING WEAPONS, FIRST
READING:
Killen moved to suspend the rule requiring the ordinance
to be read in full and allow reading by title only. Eckhardt
seconded and the motion carried on a roll call vote with Killen,
Eckhardt, Arp, Colton, and Martens voting Aye. The City Attorney
read the Ordinance by title and the Mayor ordered the
Ordinance to the next regular agenda for a second reading.
I. CONTRACT RENEWAL, MARY CLEMMER, GOLF COURSE RESTAURANT
MANAGEMENT;
Martens moved to approve the contract and authorize the
Mayor to sign. Colton seconded and the motion carried
unanimously.
J. SPRING MOUNTAIN RANCH ISSUES:
Staff reviewed a written report detailing four issues,
namely, the Stokes easement, installation of 300' of raw water
line near the entry way on Wooley St., Blackwell dam and ditch
water issues, and the surface crossing vs. a tunnel. The council
confirmed that a surface crossing was preferable, concurred that
constructing a driveway and including a water stub for Stokes was
acceptable, and denied interest in water rights from the
Blackwell Reservoir, and acknowledged notice of the installation
of Minimum Project pipe costs for the 300' feet at the entry way.
IX. NEW BUSINESS:
A. VALUED, INC. GRANT APPROVAL:
The VALUED Board requested the Mayor's signature on a
grant application form. After discussion, Killen moved to
authorize the Mayor to sign. Martens seconded and the motion
carried.
B.WOODLANDS CLUBHOUSE, WATER AND SEWER CAPITALIZATION FEE:
This item was added to the agenda as an additional item.
The recommended fee was $1831.88. Killen moved to approve the
fee as recommended. Colton seconded and the motion carried.
C. RESOLUTION 8-94, AUTHORIZING BOND ANTICIPATION NOTES ON
THE WATER SYSTEM BOND SALE:
The Resolution authorized issuance of $600,000 in Bond
Anticipation notes. Eckhardt moved to approve Resolution 8-94.
Killen seconded and the motion carried.
D. AIC VOTING DELEGATES:
With consent of the Council this item was moved to the
next regular agenda.
E. PARK MAINTENANCE CONTRACT, AWARD:
An analysis of the two bids received was presented. Valley
County Landscape was the low bidder at $14,300. Killen moved to
award a contract to the low bidder. Colton seconded and on a roll
call vote, Killen, Colton, Arp, Eckhardt,and Martens voted Aye.
The motion carried.
F. MILL PARK VILLAGE, SCHEDULES B AND C:
After discussion, Arp moved to approve the city's payment
of Schedules B and C for the Mill Park Village water and sewer
work, paid from enterprise funds and developer participation.
G. NOTICE OF CLAIM, DEGARIMORE:
Killen moved to confirm the Clerk's referral of the claim
to the Insurance carrier and City Attorney. Martens seconded and
the motion carried.
H. CITY MANAGER CONTRACT:
Council determined to discuss this matter at the 12 noon,
Wednesday, May 18 special meeting.
X. CORRESPONDENCE:
Receipt of the Toothman-Orton letter regarding the next
priority for the water system improvements was noted.
XI. INFORMATION ITEMS:
Receipt of the following was acknowledged:
Letter to IDOL requesting an extension on the comment
period on the Manchester Dock; AIC City Report, 94-3; Valley Co.
Communication Committee Minutes of April 28; Invitation to PIC
loth anniversary celebration; Action Update as of April 29, 1994;
Report of Claims, State Insurance Fund.
XII. ADJOURNMENT:
At 1:25 a.m., Eckhardt moved to adjourn. Colton seconded
and the motion carried unanimously.
JiAlw,
Mayor