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HomeMy Public PortalAboutCouncil Minutes 1994 05/12MCCALL CITY COUNCIL MINUTES MAY 12, 1994 I. CALL TO ORDER AND ROLL CALL: Mayor Martens called the meeting to order at 7:02 p.m. Martens, Arp, Colton, Killen and Eckhardt answered the roll call. The Mayor declared a quorum present. II. MINUTES: The minutes of the regular meeting of April 28 were considered. Killen requested an addition to the minutes to clarify that mobile home vendors were to respond to the City Attorney with alternate language on Ordinance 640. Colton then moved to approve the April 28 minutes as amended. Arp seconded and the motion carried. The minutes of a special meeting on April 30 were considered. Eckhardt moved to approve the April 30 minutes. Martens seconded and the motion carried. The minutes of a special meeting on May 2 were considered. Killen requested an amendment to those minutes. Killen then moved to approve the minutes as amended. Arp seconded and the motion carried unanimously. The minutes of a special meeting on May 6 were then considered. Colton moved to approve the minutes as presented. Eckhardt seconded and the motion carried. III. PAYMENT OF CLAIMS: The Payroll Report dated May 9, 1994 was presented. Martens moved to approve the report. Killen seconded and the motion carried. The Voucher Report dated May 10 was presented. After discussion, Eckhardt moved to approve the report and pay the claims as presented. Colton seconded and the motion carried. IV. PUBLIC COMMENT: Shari Hambleton reported concern with speeding traffic on Thula St. After discussion, Council requested a report from the Police Chief on the matter. Peggy Clemmer shared her concerns about the approval of the Roger's Trust zoning proposal. Dalene Lembers inquired about the status and condition of the Colorado Street surface. Staff reported that a claim against Best Western may be filed for destroying the asphalt mat on the street and that the city was completing the water taps due to the quality and speed of the work by the contractor. V. MAYOR AND COUNCIL COMMENTS AND REPORTS: Killen inquired if the Treasurer had contacted Mike Moore about approval of Resolution 4-94. The Treasurer agreed to follow up on the contact. Arp proposed that the Draft Comprehensive Plan be placed at the City Hall front desk, in the Library, and at Dodge-Jupin printing for public review and distribution. Martens asked if the Council had concerns about the Stibnite Mine proposals. He also noted that Mr. Shilling, the top City Manager candidate, had been selected as first choice candidate by the City of Bandon, Oregon. VI. STAFF REPORTS: A. CITY MANAGER'S REPORT: The Interim Manager asked that the Council confirm the binding for Airport Liability Insurance with ICRMP. After discussion, Martens moved to confirm the manager's action in securing $25 million liability insurance for the McCall Municipal Airport. Colton seconded and the motion carried. A written report noted the success of the McPLAN event, the 1994 AIP status, and recommended against participation in the AMERICORPS program. B. CITY ATTORNEY'S REPORT: The Attorney requested permission to subscribe to WESTLAW on CD-ROM. After discussion, the Council asked for further cost information and present value calculations and comparisons and asked the City Attorney to return to the next meeting with the information. Killen moved to table the request to the May 26 agenda. Eckhardt seconded and the motion carried. C. CITY TREASURER'S REPORT: The Treasurer submitted a written report noting the budget calendar and changes in revenue and additional notice requirements approved by new state legislation. He also noted the status of the RFP for audit services. VII. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION: A. PARK AND RECREATION ADVISORY COMMITTEE, APRIL 25, 1994: 1. Reed Gillespie, Dock installation permit, IDOL: After discussion, noting that the Park and Recreation Committee requested an additional comment period and that request had apparently been ignored and the permit issued, the Council asked that the staff secure a copy of the permit which had been issued, and directed the Mayor to object to this apparently changed procedure from IDOL. It was so ordered. The Council then acknowledged receipt of the minutes since there were no other items requiring action. B. PARK AND RECREATION ADVISORY COMMITTEE, MAY 9, 1994: 1. Playground Equipment in Mill Park: Mrs. Rake and Mrs. Braun requested approval of the site as recommended in the Park and Recreation minutes. They also asked for the city to provide drain rock and wood chips for the site and noted the need to coordinate the installation with the Mill Park Village sewer line installation in the vicinity. Colton then moved to approve the site as recommended with all conditions recommended by the Committee. Eckhardt seconded and the motion carried unanimously. Martens then moved to approve expenditure of not to exceed $3500 for ground cover and relocating the path. Arp seconded. The motion carried on a 4-1 vote, Eckhardt dissenting. 2. May Hardware Dock Expansion, IDOL permit: The Committee recommended that the application for expansion be endorsed. Killen moved to adopt the Committee's recommendation. Eckhardt seconded. Colton abstained from the discussion and voting. The motion carried with 4 Ayes and 1 abstention. Dan Krahn asked to address the Council and presented information on this matter. Arp then moved to reconsider the prior motion. Martens seconded and the motion carried on a vote of 3 Ayes, 1 Nay (Killen) and 1 abstention. After further discussion, Martens moved to request an extension of the comment period from IDOL on the application, to inquire of the Park and Recreation Committee if alternatives to the proposed expansion existed, and to table the matter until the Committee can respond. Eckhardt seconded and the motion carried. 3. Reed Gillespie Dock Permit: Killen moved that the Committee comments be forwarded to IDOL and that the letter about the process, earlier requested be sent. Arp seconded and the motion carried. 4. Park Concession: One response was received from Mr. McBride. The Committee recommended that the service with McBride be formalized in a contract and recommended certain provisions. There was confusion about the bid process and Council asked for a staff analysis of the proposal. After discussion, Killen moved to conduct a special meeting on Wednesday, May 18 at 12 noon to receive the staff report on the matter. Eckhardt seconded and the motion carried unanimously. 5. School property purchase: The Committee recommended action on a land exchange with the School District. The Interim Manager noted his contact in this regard. Killen provided a copy of the School Board's minutes and asked that some one discuss the merits of the matter with Ken Roberts, member of the Board. It was so ordered. C. JOINT POWERS BOARD, WWTP, APRIL 22, 1994: After discussion, the Council asked staff to secure a letter from JUB Engineering regarding the status of the NPDES permit. It specifically asked whether the city had completed all actions necessary on its part to secure the permit. D. CITY PLANNING AND ZONING COMMISSION, MAY 5, 1994: 1. Roger's Trust, Zone Change Request: After review, the Council determined to schedule a second hearing on the Roger's Trust zone Change request for the second meeting in June of 1994. They asked that the Transportation Committee minutes on the matter be included in the hearing information. Killen then moved to authorize the Mayor to schedule second hearings before the Council with the Planning and Zoning staff as had been the prior practice. Eckhardt seconded and the motion carried. The Mayor then announced that the second hearing on the Roger's Trust Zone Change request would be on June 23, 1994 at 8 p.m. 2. McCall Memorial Hospital, Conditional Use Permit expansion and Variance Request: Eckhardt moved to adopt the Findings of Fact and Conclusions of Law of the Commission as those of the City Council and to approve the CUP and Variance as recommended by the Commission. Colton seconded and the motion carried. Killen abstained from the discussion and voting. 3. White/Leisure Sign Variance Request, The Marketplace: Killen moved to adopt the Findings of Fact and Conclusions of Law of the Commission as those of the City Council and to deny the request with a finding of no hardship. Eckhardt seconded and the motion carried unanimously. 4. M RESORTS, dock canopy application: Killen moved to adopt the Commission's comments on the matter and refer those comments to the Idaho Department of Lands. Colton seconded and the motion carried unanimously. Peggy Clemmer was permitted to address the issue. At 9:35, Killen moved to recess for 10 minutes. Eckhardt seconded and the motion carried. The Council reconvened at 9:43 p.m. E. AIRPORT ADVISORY COMMITTEE MINUTES, MAY 4, 1994: The Committee recommended approval of new tenant leases to John Wyman and Richard and Holly LaSan. Arp moved to adopt the Committee recommendation, approve the leases and authorize the Mayor to sign. Martens seconded and the motion carried. The Committee recommended extension of the Pioneer Aviation Agreement for airport management services for 1 year under the same terms and conditions as now exist. Martens moved to adopt the Committee recommendation. Killen seconded and the motion carried. VIII. OLD BUSINESS: A. PERSONNEL RULES: The Treasurer's analysis of the vacation leave policy and impacts on the budget and current employees was reviewed. After discussion, Killen moved to approve the vacation and sick leave policy, Section 505 of the policy, as amended to eliminate the reduced accrual schedules for persons employed after May 1, 1989. Eckhardt seconded and the motion carried. Further discussion of the matter was deferred to later in the agenda. B. CARRICO LID, RESOLUTION NO. 9-94: To complete the Resolution, the staff recommended a hearing date of June 30, 1994. Martens then moved to adopt Resolution 9-94 with June 30, 1994 as the hearing date. Robert Lord appeared and spoke in favor of the formation of the LID. He was invited to submit written comment for the hearing. C. 1993 ANNUAL AUDIT REPORT: Mitchell Marx of Marx and Co. presented the Annual Audit report for the fiscal year ending September 30, 1993. There was no management letter and the audit provided an unqualified opinion on the city's financial condition. The matter will be scheduled on the next agenda for Council action following review of the detailed report by the Council. D. OTHER BUSINESS: 1. N. FORK WATERSHED GROUP: Ted Whiteman appeared and reported on the group meeting which had just concluded. 2. WATER SYSTEM PRIORITIES: Kim Allen noted the letter from Toothman-Orton regarding the next city water line priority. She noted that this was not in the minimum project. E. ITEM A, ABOVE, CONTINUED, PERSONNEL RULES: SECTION 410: ON CALL: Staff was directed to calculate additional costs for this provision. SECTION 402: COMP TIME: Killen moved to adopt the section as drafted allowing 30 days from May 21, 1994 at 12:01 a.m. at which time the buy out option period begins. martens seconded and the motion carried. SECTION 305: Council inquired whether this provision conforms to the Public Records Act.1 SECTION 307: Council inquired whether this provision violates the First Amendment of the US Constitution and asked staff to review Title 67 of Idaho Code. SECTION 404: Council asked to not be bound to a COLA increase in the personnel rules and to indicate which CPI would be used for calculating such adjustments. SECTION 502: Mileage rate was discussed and agreed as written. SECTION/EAP: The program was discussed and its budget impacts noted. SECTION 302: "Release of telephone numbers except as published in the phone book" was a recommended language change. Following this discussion, the Council asked that the document be amended according to these instructions and rescheduled for consideration on the earliest agenda. F. ORDINANCE 640, RELATED TO BUILDING CODES, THIRD READING: Colton moved to suspend the rule requiring the ordinance be read in full and to permit reading by title only. Killen seconded and on a roll call vote, Colton, Killen, Arp, Eckhardt, and Martens voted Aye. The motion carried and the Mayor declared the rule suspended. Martens then moved to adopt Ordinance 640. Killen seconded. The City Attorney read the Ordinance by title. On a roll call vote, Martens, Killen, Eckhardt, Colton and Arp voted Aye. The Mayor declared the motion carried and the Ordinance adopted. G. RESOLUTION 12-94, A SUMMARY OF ORDINANCE 640: Killen moved to adopt Resolution 12-94. Martens seconded and the motion carried unanimously. The Council asked that all mobile home dealers and park operators receive copies of the full ordinance. H. ORDINANCE 662, RELATED TO DISCHARGING WEAPONS, FIRST READING: Killen moved to suspend the rule requiring the ordinance to be read in full and allow reading by title only. Eckhardt seconded and the motion carried on a roll call vote with Killen, Eckhardt, Arp, Colton, and Martens voting Aye. The City Attorney read the Ordinance by title and the Mayor ordered the Ordinance to the next regular agenda for a second reading. I. CONTRACT RENEWAL, MARY CLEMMER, GOLF COURSE RESTAURANT MANAGEMENT; Martens moved to approve the contract and authorize the Mayor to sign. Colton seconded and the motion carried unanimously. J. SPRING MOUNTAIN RANCH ISSUES: Staff reviewed a written report detailing four issues, namely, the Stokes easement, installation of 300' of raw water line near the entry way on Wooley St., Blackwell dam and ditch water issues, and the surface crossing vs. a tunnel. The council confirmed that a surface crossing was preferable, concurred that constructing a driveway and including a water stub for Stokes was acceptable, and denied interest in water rights from the Blackwell Reservoir, and acknowledged notice of the installation of Minimum Project pipe costs for the 300' feet at the entry way. IX. NEW BUSINESS: A. VALUED, INC. GRANT APPROVAL: The VALUED Board requested the Mayor's signature on a grant application form. After discussion, Killen moved to authorize the Mayor to sign. Martens seconded and the motion carried. B.WOODLANDS CLUBHOUSE, WATER AND SEWER CAPITALIZATION FEE: This item was added to the agenda as an additional item. The recommended fee was $1831.88. Killen moved to approve the fee as recommended. Colton seconded and the motion carried. C. RESOLUTION 8-94, AUTHORIZING BOND ANTICIPATION NOTES ON THE WATER SYSTEM BOND SALE: The Resolution authorized issuance of $600,000 in Bond Anticipation notes. Eckhardt moved to approve Resolution 8-94. Killen seconded and the motion carried. D. AIC VOTING DELEGATES: With consent of the Council this item was moved to the next regular agenda. E. PARK MAINTENANCE CONTRACT, AWARD: An analysis of the two bids received was presented. Valley County Landscape was the low bidder at $14,300. Killen moved to award a contract to the low bidder. Colton seconded and on a roll call vote, Killen, Colton, Arp, Eckhardt,and Martens voted Aye. The motion carried. F. MILL PARK VILLAGE, SCHEDULES B AND C: After discussion, Arp moved to approve the city's payment of Schedules B and C for the Mill Park Village water and sewer work, paid from enterprise funds and developer participation. G. NOTICE OF CLAIM, DEGARIMORE: Killen moved to confirm the Clerk's referral of the claim to the Insurance carrier and City Attorney. Martens seconded and the motion carried. H. CITY MANAGER CONTRACT: Council determined to discuss this matter at the 12 noon, Wednesday, May 18 special meeting. X. CORRESPONDENCE: Receipt of the Toothman-Orton letter regarding the next priority for the water system improvements was noted. XI. INFORMATION ITEMS: Receipt of the following was acknowledged: Letter to IDOL requesting an extension on the comment period on the Manchester Dock; AIC City Report, 94-3; Valley Co. Communication Committee Minutes of April 28; Invitation to PIC loth anniversary celebration; Action Update as of April 29, 1994; Report of Claims, State Insurance Fund. XII. ADJOURNMENT: At 1:25 a.m., Eckhardt moved to adjourn. Colton seconded and the motion carried unanimously. JiAlw, Mayor