HomeMy Public PortalAboutCouncil Minutes 1994 05/26MCCALL CITY COUNCIL
MINUTES
MAY 26, 1994
I. CALL TO ORDER AND ROLL CALL:
The Mayor called the meeting to order at 7:02 p.m. Martens,
Eckhardt, Killen, Arp and Colton answered the roll call. The
Mayor declared a quorum present.
II. MINUTES:
Minutes of the May 12 and May 18 meetings were presented.
Killen moved to approve the May 12 minutes. Martens seconded.
Killen noted that Dan Krahn not Scott Findlay had addressed the
Council on an issue, and noted that he asked that "someone" not
himself contact Ken Roberts of the school board. Arp asked that
the relocation of the path in Mill Park not be noted as a "bike"
path, just a path. The motion and second approved of these
corrections and the motion restated to approve the minutes as
amended. On a voice vote the motion carried.
Colton moved to approve the May 18 minutes as presented. Arp
seconded and the motion carried.
III. PAYMENT OF CLAIMS:
The Payroll Report dated May 23 was considered. Killen moved
to approve the report. Martens seconded and the motion carried.
The Voucher Report dated May 24 was then considered. Colton
moved to approve payment of the claims. Killen seconded. The
Council then discussed the processing of hand checks with the
Treasurer and concluded that the current procedure was
acceptable. On a voice vote, the motion carried unanimously.
IV. PUBLIC COMMENT;
Gene Gans addressed the Council, noting that Colorado St.
encroaches on his property. He asked that the street not be
permitted to encroach further and that the survey pins which he
has placed be retained in their visible state. The staff and
Council discussed the matter and took no action.
V. ITEMS ON THE AGENDA WHICH ARE OF PUBLIC INTEREST:
A. ON CALL COMPENSATION:
The Treasurer's report on the budgetary impacts of overtime
and on call payment concluded that advance hiring of 2 officers
would mitigate the long term cost of on call and overtime
payments. The Police Chief and Sgt. Donica addressed the
Council. Following discussion, Colton moved to authorize the
recruitment of 2 additional officers to deal with the workload
and on call problems of the Police Department. This motion did
not authorize hiring, only commencement of the recruitment.
Martens seconded and the motion carried.
VI. MAYOR AND COUNCIL COMMENTS AND REPORTS:
Martens noted a letter from Harold Shilling and his recent
meeting with the Winter Recreation group. He inquired whether he
should offer to serve on the Local Highway Technical Assistance
Council. After discussion, the Council encouraged him to become
involved in this effort and to delegate attendance to the City
Manager if necessary.
VII. STAFF REPORTS:
A. CITY MANAGER'S REPORT:
A written report noted the resignation of the Court Clerk
and advertisement for the position as Court Clerk/Deputy City
Clerk to assist in the Council packet and agenda preparation.
It noted the soils report on the Neal St. tank removal, Idaho
Department of Labor and Safety inspection, and provided a
written status report on water and sewer fund obligations.
The Manager then made an oral report on the status of the 1994
Airport project, the need for adopting resolutions of intent on
2 LIDs, the status of the Pierce project, contact with the Boise
Redevelopment Agency, and AIC conference registration.
The Manager reported that is seemed unlikely that Valley
County Landscape would execute a contract for the Park
Maintenance service citing excessive costs for bonding. Council
asked the Attorney to review any recourse which is available.
Killen then moved to permit the manager to accomplish the work
with seasonal city employees using the budget allocation of the
contract if the contract is not executed. Eckhardt seconded and
the motion carried.
B. CITY ATTORNEY'S REPORT:
The City attorney reviewed his day in court on the Railroad
Right of Way case. He noted that with the tanks removed and the
soils approved, the Chisholm lawsuit can be dropped. Then
followed a lengthy discussion of electronic legal data base
subscription services. After discussion, Eckhardt moved to
approve subscription to the Westlaw 2 plan on an experimental
basis and directed the City Attorney to track his monthly costs
for the purposes of future cost comparisons. Colton seconded and
the motion carried.
C. CITY TREASURER'S REPORT:
The Treasurer reviewed the status of sale of the water
bonds. He presented alternatives and schedules for sale
alternatives. After discussion, Martens moved to adopt the
strategy to undertake a negotiated sale of the bonds and schedule
for that sale. Killen seconded and the motion carried.
The Treasurer's financial report for the month ending April 30
was noted. No action was required or taken.
The Treasurer noted the status of the Audit proposals.
By consensus, the Council recessed from 9:25 to 9:35 p.m.
VIII. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION;
A. GOLF ADVISORY COMMITTEE, MAY 11, 1994:
The Council noted no action items and filed the minutes.
B. CITY PLANNING AND ZONING COMMISSION, MAY 17, 1994:
The Commission recommended approval of an easement vacation
request within the Payette Lakes Commercial Center. The Council
discussed the question of retail uses in the Industrial zone.
After discussion, Eckhardt moved to direct staff to prepare a
code change to permit retail activities in the Industrial zone.
Killen seconded and the motion carried.
On the question of the vacation of the easement and approval
of a replat of lots, Killen moved to adopt the Commission's
Findings of Fact and Conclusions of Law as those of the City
Council and to approve the request subject to the conditions
imposed by the Commission. Martens seconded and the motion
carried.
The Council then discussed the review by both commissions of
building permits in the Scenic Route. It was noted that there
were no standards to guide these reviews and the process was at
this time perfunctory. Eckhardt then moved to direct the City
and Impact Commissions to implement the provisions of MCC
3-16-030 (B) 2, by adopting standards for these reviews. Martens
seconded and the motion carried unanimously.
C. IMPACT AREA PLANNING AND ZONING COMMISSION, MAY 11,
1994:
The Council noted no action items and took none.
D. JOINT MEETING OF THE CITY AND IMPACT AREA COMMISSION, MAY
10, 1994:
The Council noted no action items and took none.
The Council set aside consideration of the Sunburst Condominium
until later in the agenda.
IX. ADDITIONAL ITEMS:
A. AMENDMENT OF WATER PERMIT TO CHANGE DIVERSION OF THE GOLF
DRIVING RANGE WELL:
An application to divert the water from this well to the SMR
ponds was presented. After discussion, Killen moved to approve
the application and authorize the Mayor to sign.
B. DEDICATION OF CERTAIN WATER AND SEWER LINES, USFS:
A letter from David Alexander, Payette Forest dedicated a
water line from Deinhard to the USFS building along Mission St.
and Sewer lines from the USFS building through Riverside
Subdivision and the Heacock/Madsen property to the City for
perpetual maintenance and operation. Colton moved to accept the
dedication, Eckhardt seconded and the motion carried. Martens
abstained from the discussion and voting on the matter.
X. OLD BUSINESS:
A. 1992-1993 AUDIT REPORT:
The Audit report was presented at the May 12 meeting. Colton
moved to accept the audit report. Killen seconded and the motion
carried.
B. MILL PARK VILLAGE, ESCROW AGREEMENT:
Killen moved to approve the escrow agreement to provide
surety for provision of public services within the development.
Martens seconded and the motion carried.
C. ORDINANCE 662, SECOND READING, RELATED TO DISCHARGING OF
PELLET AND BB GUNS AND SHOOTING BOWS AND ARROWS WITHIN THE CITY:
Eckhardt moved to suspend the rule requiring the ordinance
be read in full, allowing reading by title only. Killen
seconded. On a roll call vote, Eckhardt, Killen, Martens, Colton
and Arp voted Aye. The Mayor declared the motion carried and
the rule suspended. The City Attorney read Ordinance 662 by
title. The Ordinance was then directed to the next regular
agenda for its third reading.
D. RESOLUTION 4-94, REVISED:
The Resolution has been approved by Bond Counsel. After
discussion, Killen moved to adopt revised Resolution 4-94. Colton
seconded and the motion carried.
E. CITY MANAGER CONTRACT:
Council reviewed the document to date, directed deletion of
the moving expense section and directed that an arbitration
clause be included. They did not adopt the agreement but with
these changes noted that this would be the framework agreement
which they would be prepared to sign.
F. AIC ANNUAL MEETING DELEGATES:
After discussion, Eckhardt moved to appoint Marilyn Arp as
the voting delegate to the AIC Annual Meeting and Dean Martens as
the alternate. Killen seconded and the motion carried.
XI. NEW BUSINESS:
A. RESOLUTION 15-94, ACCEPTING A GRANT FROM THE IDAHO
DEPARTMENT OF AERONAUTICS:
Killen moved to accept the grant award and authorize the
Mayor to sign. Colton seconded and the motion carried
unanimously. Martens then moved to adopt Resolution 15-94.
Killen seconded and the motion carried unanimously.
B. NOTICE OF CLAIM, AMERICAN LEGION POST 119:
Killen moved to confirm the Clerk's referral of the matter to
the insurance carrier and city attorney and acknowledge receipt
of the claim. Eckhardt seconded and the motion carried.
C. AGENCY AGREEMENT, PIONEER AVIATION:
The extension of the airport services agreement was
recommended by the Airport Committee. Colton moved to approve
the agreement and authorize the Mayor to sign. Martens seconded
and the motion carried.
D. DECLARATION OF SURPLUS PROPERTY;
The Police Chief recommended disposal of a surplus generator
secured through drug prosecution activities. Martens moved to
declare the generator surplus to the city's needs and authorize
sale by sealed bids and direct the Clerk to advertise this sale.
Killen seconded and the motion carried.
E. AWARD OF BIDS, DUST OIL FOR CITY STREETS:
Staff reviewed the bids received and recommended award of a
bid to Lyman Dust Control of Coeur d'Alene. Martens moved to
award a contract to Lyman Dust Control for dust oiling city
streets in 1994 with the amendments proposed by the Public Works
Director to remain within budget. Colton seconded and the motion
carried unanimously.
Council suggested that the Public Works Director contact the
County Road Supervisor to advise that no asphalt work is
anticipated on city streets.
XII. CORRESPONDENCE AND INFORMATION ITEMS:
Council acknowledged receipt of the following correspondence
and information:
Letter to W.R. Pitman, IDOL reporting action on the
Manchester dock; Letter to A1 Miller, American Legion Post 119;
McCall Urban Renewal Agency minutes of May 18, 1994; Letter to
JUB Engineering regarding NPDES permit; Action Update as of May
20, 1994; AIC City Report, No. 94-4; Letter to W.R. Pitman,
requesting extended comment period for May Hardware dock
expansion; Notice of Application for dock, Mill Park Village
HOA, M-Resorts; Letter from Toothman-Orton Engineering regarding
Riverside Park grading; Letter to Jake Howard, IDPR, regarding
dedication of Hoyle property; Letter to Bill Petzak, IDOL,
regarding issuance of Reed Gillespie dock permitting process.
XIII. OTHER BUSINESS:
A. PARK CONCESSION, MCBRIDE:
The City reviewed the City Manager's negotiations with Mr.
McBride and discussed those provisions. After discussion,
Martens moved to reject the proposal for having concessions in
the city parks. Killen seconded and the motion carried.
Later Mr. McBride asked to further discuss this matter.
No motion to reconsider the prior action was made and the matter
was concluded.
B. PERSONNEL MANUAL AND POLICIES:
The Treasurer discussed further changes to the policy
amendments presented at the prior meeting. After discussion,
Martens moved to direct the Treasurer to prepare the manual for
adoption except for the "on-call compensation policy". Killen
seconded and the motion carried.
C. SUNBURST OFFICE CONDOMINIUMS:
The Council reviewed the file. The City Planning Commission
had recommended approval of the final plat. Killen moved to
approve the final plat, subject to staff review of the conditions
imposed by the Commission at the preliminary plat approval and
assurance that the conditions are met in the final plat. Eckhardt
seconded and the motion carried.
XIV. ADJOURNMENT:
At 11:31 p.m. on May 26, 1994, the same date the meeting
convened, without further business, Colton moved to adjourn.
Eckhardt seconded and the motion carried.
Mayor
Clerk