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HomeMy Public PortalAboutCouncil Minutes 1994 08/111 McCall City Council Minutes August 11, 1994 L Call to Order and Roll Call. The meeting was called to order by Mayor Dean Martens at 7:00 PM, August 11, 1994. Arp, Colton, Martens, Killen and Eckhardt answered the roll call. The Mayor declared that a quorum was present. II. Minutes. A. A corrected copy of the Minutes of the July 14, 1994 meeting were considered. The Clerk reported that a paragraph had been omitted from the version previously approved. Martens moved to approve the minutes as corrected. Killen seconded and the motion carried. B. The Minutes of the July 28, 1994 meeting were considered. Arp moved to approve the minutes of July 28, 1994. Colton seconded and the motion carried. III. Payment of Claims. A. A payroll report dated August 2, 1994 was considered. Eckhardt moved to approve the payroll. Killen seconded and the motion carried. B. A list of claims dated August 5, 1994 was considered. Colton moved to approve the claims. Arp seconded and the motion carried. IV. Public Comment. Raymond Keller of High Country Shriners was heard. His organization was involved in the construction of the playground equipment in Mill Park and asked for assurance that the Council supported the project. By consensus, the Council reaffirmed their support. The matter of the placement of a plaque recognizing the contributors was discussed. Mr. Keller asked that the Council approve the recommendation of the Parks and Recreation Committee to approved the placement of a plaque, not to exceed 24" by 24" in Mill Park recognizing the contributors for the playground equipment. After further discussion Killen moved to approve the Parks and Recreation Committee recommendation. Colton seconded and the motion carried. Patrick Philips representing Andre Fernand requested information on the previous agreement to share the cost of the Concept 1 sewer line and whether or not the engineers had confirmed the cost information. They had not. Mr. Philips then asked if a building permit could be issued prior to receipt of the engineers report. The council, by consensus, reaffirmed that the cost to the City was a concern and would not authorize construction until the costs were know. Mr. Philips was advised to submit plans to the building inspector, so that the plan review could begin and expedite the process. Attorney Burton suggested that an appropriate Memorandum of Understanding be drafted to memorialize the agreement. Mr. Philips agreed. V. Board, Committee and Commission Minutes Requiring Action. A. The Minutes of the City Planning and Zoning Commission meeting of August 2, 1994, were moved forward on the agenda and considered: 2 McCall Woodworks Variance Request. This was a request for variance of the Industrial Zone side setback requirement. City Manger Shimun reported the facts of the request and the Commission findings and conclusions. Steve and Jane Wurster representing the applicants made a report. After discussion, Eckhardt moved to adopt the findings and conclusions the City Planning and Zoning Commission and to approve the request. Killen seconded and the motion carried. Forest Trails Subdivision - Final Plat. Attorney Burton reported that the application had been withdrawn and Council action was no longer required. Downtown Subcommittee. The Council noted the Commissions recommendation to provide $3,000 for preliminary planning and instructed staff to move this matter to the upcoming budget discussions. VL Mayor and Council Comments and Reports. Mr. Eckhardt. Requested the status of his earlier request to ask the Idaho Department of Transportation repaint the crosswalks that had been paved over by highway patching. City Manager Shimun reported that IDOT had agreed to do so. Mr. Killen. Requested the status of the negotiation with Dr. Nokes to secure and option on the water line/storage site property. Attorney Burton stated that Dr. Nokes had orally agreed to sell such an option for $26,000, that the written agreement had been drawn and was awaiting Dr. Nokes' signature. Requested that staff continue to work on dumpster screening, particularly at restaurants. Requested information on compliance with the alternate day sprinkling ordinance and its effect. City Manager Shimun reported that he had received no feedback and did not have current information regarding pressures. After discussion, staff was instructed to continue to publicize the ordinance and to put a reminder on water bills. Reported that he had been contacted by John Larson regarding connection fees for a laundro-mat Clerk/Treasurer Henderson reported that he had been contacted by Mr. Larson's attorney and that there would be further discussions. Mr. Colton. Asked about the ownership of information compiled by Toothman-Orton engineers on the water system. A citizen had requested some information and was told that he would have to pay for it. After discussion by the Council and staff, the consensus was that information in the files was public information and obtainable for copying costs; however, if the information must be compiled then it was not public "record." Mr. Martens. Reported the receipt of a letter from Max and Darla Williamson complaining about an alleged trespass on their property during the last sewer spill. City Manager Shimun reported that he had written the Williamson's inviting a meeting to resolve the issue but had not received a response. Reported that a Mr. Mitchell from Idaho Department of Transportation had been in McCall and had noted the excessive fire traffic. Bill Kirk, Chairman of the Transportation Advisory Committee would provide information regarding the fire traffic to the Transportation Board. VII. Staff Reports. A. City Manager. Mr. Shimun reported on a meeting with DEQ regarding the wastewater disposal plan and actions to prevent future sewer spills. Reported on a meeting with Mr. Raulston of Manchester Resort Properties to review the Mill Park project and potential new development at Shore Lodge. Met with Joe Scott and Jim Crawford about the right of way for the Eastside bypass. Met with Tad House, Mayor of Cascade regarding the County Airport revenue split, City sewer treatment plans. Mayor House would like to the joint County/City meetings reestablished. Attended daily US Forest Service briefings on the wildfires in the vicinity. Met with Tomi Grote, Chairperson, Parks and Recreation Advisory Committee and toured City facilities. Met with Jerome Mapp, Ida -Ore as well as officials from the Idaho Department of Commerce, Farmer's Home Administration and Rural Development Administration and learned that McCall may be eligible for financial assistance. Mr. Shimun requested Council authority to pursue grant and loan financing for the water project. By consensus, the Council agreed. Met with officials from the Idaho Department of Transportation regarding traffic lights, drainage and the Highway 55 by-pass. The Mission Street signal will be available later this year. and IDOT asked that the City establish priorities for any remaining signals. Mr. Shimun also presented a petition from several residents requesting a signal light at the intersection of Park Street and Highway 55. The Council suggested the intersection of Deinhard Land and Highway 55 be examined also. IDOT may be willing to participate in a drainage plan on a 70/30 split and would consider and incremental plan. Leroy Meyer stated that in order to obtain the full support of the Idaho Transportation Board the City must show a united front. Letters of support from the City, County and Chamber of Commerce would be most beneficial. Met with the Chamber of Commerce President to discuss the role of the Chamber and possible financing. Met with the Parks and Recreation Advisory Committee and discussed the Mill Park Playground and the budget. Met with Silas Gilbert of Montgomery Watson Engineering to discuss design details of the proposed treatment plant. Mr. Gilbert reported that the plant probably could not be on-line until fall 1996. Met with Senator Terry Haun to discuss wastewater treatment. Attended a meeting of the McCall Chamber of Commerce. Requested that the Chamber write a letter of support for the Highway 55 by-pass. Met with Pete O'Neill regarding payment for water line work. Also asked Mr. O'Neill the status of the negotiations with Joe Scott to obtain right-of-way for the north end of the east side by-pass. Mr. O'Neill reported that agreements were nearly finished. 4 Met with Judd DeBoer on the Highway 55 by-pass. Mr. DeBoer is opposed to the proposed route and stated the he believes the State is not seriously considering alternative routes other than the one the crosses his property. Received a report from Brad Raulston of Manchester Resorts that crew installing sewer line on City property had encountered what appeared to be petroleum. Tests are being conducted to determine the substance. Met with Valley County Commissioner Francis Wallace and asked for a letter of support to IDOT about the by-pass. Mr. Wallace agreed to support any by-pass that the State would ultimately build. Mr. Shimun reported that he would be absent from the City during the week of August 15 through August 19 to move his family from Michigan. IX. Old Business - Letter from Lynn Wisehart - Water line easement/acquisition of 1203 Roosevelt. This item was moved up on the agenda. Ms. Wisehart presented an offer of sale and discussed terms. After discussion the Council, by consensus, directed staff to prepare an appropriate instrument to acquire an easement for the raw water line at market value. X. Staff Reports (Continued). B. City Attorney. Attorney Burton reported that he had completed negotiations with Dr. Nokes respecting an option for acquiring property for water lines and storage and that an agreement had been prepared and awaited Dr. Nokes' signature. Reported on the Clark Trial and that he and defense counsel had until August 31, 1994 to present proposed findings and conclusions to Judge Carey. Reported that he was working on a number of zoning violations. C. City Clerk/Treasurer. Mr. Henderson presented a draft bond ordinance that is to be presented in its final form at the August 25, 1994 meeting. He reported that discussions with bond counsel that the official statement and other data was now in the hands of the underwriter and everything was on schedule for a bond ordinance and sales agreement to be ready for August 25, 1994 and funding by September 9, 1994 as previously reported. Mr. Henderson then presented a preliminary budget and reported that market values were up 28% . The preliminary budget contained department requests some of which had been modified by the City Manger. After discussion and requests for information regarding tax rates, the Council by consensus agreed to schedule a special meeting at 12:00 Noon, Monday, August 15, 1994 to further review the budget. D. Public Works Director. The council noted a written report and discussed a sewer backup on Stibnite Street. It was requested that Jeff Lappin of Central District Health be contacted to assess whether or not the grease in the Mill Restaurant contributed to the backup. XII. Board, Committee and Commission Minutes Requiring Action. (Continued) 5 .A. Area of City Impact Planning and Zoning Commission Minutes of July 26, 1994_ Request of Clay and Barbara Morgan for variance of setback requirements. Mr. Shimun made a staff report. After discussion Killen moved to adopt the findings and conclusions of the Area of City Impact Planning and Zoning Commission and to approve the requested variance. Eckhardt seconded and the motion carried. B. Golf Course Advisory Committee Minutes of August 3, 1994. After discussion the Council, by consensus, agreed to take up during budget discussion both action items: (1) a recommendation to approve the Capital Expenditures and (2) a recommendation to budget up to $60,000 of the capital improvement funds for a new sprinkler system. C. Airport Advisory Committee Minutes of August 3, 1994. After discussion, Eckhardt moved to approved the recommendation to hire someone for six weeks to inventory air traffic. Cost is not to exceed $500. Killen seconded and the motion carried. The Council noted the recommendation to send Mr. Shimun to attend the meeting of the Idaho Airport Management Association meeting. The Council by consensus agreed that such matters do not require Council action. IX. Call for Additional Items to be Listed on the Agenda. No additional items were presented. IV. Public Hearing Noticed for 8:00 PM. No public hearings were scheduled. XV. Old Business. (Continued) A. Balukoff, Lindstrom & Co. P.A.- Audit Engagement. An engagement letter from Balukoff, Lindstrom & Co., P.A. for audit services for the fiscal year ending September 30, 1994 per the accepted proposal was considered. After discussion Killen moved to approve the engagement as presented and to authorized the Mayor to sign the engagement letter. Colton seconded and the motion carried. XVL New Business, A. Notice of Claim - William D. Scott. A claim for damages was presented. The Clerk reported that the claim had been received on August 8, 1994 and had been forwarded to the City's insurance carrier and the City Attorney. The Council took no action. B. Adjustment of Utility Account - Mark Maxwell. A request from Mark Maxwell to adjust the Water/Sewer account for his property in the amount of $3.40 for late penalties was considered. The City Clerk/Treasurer made a report. Killen moved to deny the adjustment. Arp seconded and the motion carried. C. Stokes Easement. A memorandum from Jim Fronk, Toothman-Orton Engineering regarding a water line easement was considered. After discussion the Council, by consensus, determined that there was not enough information to make a decision and that the Mr. Stokes should be informed that the City would not waive building and zoning standards by contract but that those waivers would have to be obtained through the normal process. D. Memorandum of Understanding - US Forest Service. A proposed MOU regarding traffic control and security services was considered. After discussion, the Council by consensus concluded that the City would agree to provide the service and if it were reimbursed by the Forest Service for its actual costs, including an administrative fee regardless of any hourly limits that USFS imposed. E. Letter from Idaho Power, re: Franchise. A letter from Stan Craven, McCall District Manager, Idaho Power was presented. The letter explained that the franchise granted by the City to Idaho Power in Ordinance No. 129 dated July 11, 1944 had expired. City Manager Shimun reported that the Association of Idaho Cities was preparing a model agreement for use by all cities. By consent, the Council directed staff to invite Idaho Power to make an offer while the City awaits the model franchise from AIC. XVII. Correspondence. There were no correspondence items presented. XVIII. Information Items. The Council noted the following information items: A. Association of Idaho Cities, City Report Number 94-9, dated August 3, 1994 B. A List of Advisory Committee Meetings for the Month of August. XIX. Adjournment. Without further business Martens moved to adjourn. Colton seconded and the motion carried. The meeting was adjourned at 11:30 PM. ATTEST: Mayor City Caerki:_ WlaL