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HomeMy Public PortalAboutCouncil Minutes 1994 09/22Minutes McCall City Council September 22, 1994 I. Call to Order and Roll Call. Mayor Dean Martens called the meeting to order at 7:00 PM September 22, 1994. Mrs. Arp and Messrs. Colton, Martens, Killen and Eckhardt answered the roll call. The mayor declared that a quorum was present. Staff members present were City Manager Shimun, City Attorney Burton and City Clerk/Treasurer Henderson. H. Minutes. The minutes of the meeting of September 8, 1994 were presented Mr. Martens requested a correction. Mrs. Arp requested a correction. After discussion Mr. Colton moved to approve the minutes as corrected. Mrs. Arp seconded and the motion carried. M. Payment of Claims. A. A payroll report dated September 12, 1994 was presented. Mr. Eckhardt moved to approve the payroll. Mr. Martens seconded and the motion carried. B. A list of claims dated September 16, 1994 was presented. Mr. Martens moved to approve the claims. Mr. Eckhardt seconded and the motion carried. IV. Public Comment. A. Mr. Pete O'Neill addressed the council regarding their concerns about the "official turnover" of the new golf course. He reported that the events on Monday, September 26, 1994 were promotional in nature and that the Spring Mountain Ranch was aware that additional "punch list" items needed to be resolved before the golf course could be accepted by the city. He suggested a work session to review the contracts with the council. The council agreed to set a date at a later time. Mr. Eckhardt asked about the acquisition of right-of-way for the north end of the east side bypass. Mr. O'Neill responded that the deadline for the acquisition had passed but that a positive dialog was continuing and that more favorable terms could arise from continued negotiations rather than resorting to condemnation. B. Ms. Lynn Wisehart presented an agreement for acquiring real property. After discussion Mr. Killen moved to approve the agreement conditioned on the attachment of an appropriate deed and proper legal description. Mr. Eckhardt seconded At a roll call vote Messrs. Killen, Eckhardt, Martens, Colton and Mrs. Arp voted aye. The mayor declared that the motion carried. C. Mrs. Lynn Lewinksi appeared to discuss the proposed Ordinance 671 relating to the city's leash law. Attorney Burton gave a report. After discussion Mr. Killen moved to suspend the rule requiring reading of the ordinance in full. Mr. Colton seconded. At a roll call vote Messrs. Killen, Colton, Eckhardt, and Martens and Mrs. Arp voted aye. The mayor declared that the motion carried. Mr. Burton read the ordinance by title. The mayor then moved the ordinance to the next regular meeting for third reading. D. Mr. Jim Weaver appeared to discuss the proposed LID #6 paving the streets in Jasper Subdivision. He reviewed the initiation procedures with the council and requested the status of the project. City Clerk/Treasurer Henderson reported that the hearing on the formation of the LID had been held but the council had not taken action to create or not create the LID. Mr. Weaver requested that the petitions be reviewed to determine if 60% of the "resident property owners" had signed the petition. 2 E. Mr. Howard Gillis reported that there were a number of maintenance problems with the streets in Jasper Subdivision that could be solved with paving and urged the council to initiate the LID. V. Mayor and Council Comments and Reports. A. Mr. Eckhardt: Noted that a number of banners had been placed over Highway 55 advertising events that had passed. Mr. Shimun stated that he would investigate and ask for their removal. Noted that the planter placed by Malcolm Scott was not what appeared on the site plan for the building permit. Mr. Burton reported that he had also noted the problem and was drafting a letter reminding Mr. Scott of the required planter. Noted that Hemlock Street was being prepared for paving and questioned if that was a part of the Mill Park Subdivision agreement. Mr. Burton reported that it was. Noted the absence of a planter in front of Paul's expanded parking lot and the owner's respond. Asked staff to see if a sidewalk could be obtained. B. Mr. Killen: Requested the status of dumpster screening compliance. Mr. Burton reported that the Code Enforcement Officer had notified owners and attempted to get commitments to comply by a specific date. Asked that the Police Department prepare a report. Requested the status of the Aspen Village water line installation. Mr. Burton reported that the project was underway. Asked that Mr. Burton reply to the attorney who previous expressed concern. Reported that he had attended the meeting of the State Transportation Board and that the Highway 55 bypass was on a priority list and could receive funding for right-of-way acquisition. He requested the status of county funds for the Deinhard-Boydstun connector.. Mr. Shimun will investigate and report back. Asked about the possibility of an election in November on a Local Option Tax. Mr. Henderson reported that it could be done if an ordinance were adopted on October 13, 1994 and if the city recruited an election board. C. Mr. Colton: Noted that the Speed Limit signs on Highway 55 were inconsistent. That north bound traffic was allowed 55 MPH nearly to Deinhard Lane but south bound traffic was held to 35 MPH until Krahn Lane. Mr. Burton reported that the Idaho Department of Transportation had been asked previous to place slower speed limits but had declined. Mr. Killen stated that he believed the city had control of speed limits within the city limits. Mr. Burton will investigate and report back. D. Mrs. Arp: Asked about the standing water at Deihnard Lane and Highway 55. Mr. Shimun reported that he had discussions with the owner of the Marketplace at McCall and that storm drains would be installed within two weeks. 3 Suggested that the council and staff begin thinking about long range planning. VL Staff Reports. A. City Manager: The council noted a written report. Reported that the School District was requesting a joint meeting to address issues relating to fire flows for the new middle school. By consensus, the council agreed. Reported the need to widen the east side bypass from 24' to 30' to permit 24 feet of paving. After discussion, Mr. Killen moved to approve widening the street as requested. Mr. Martens seconded and the motion carried. B. City Attorney: Mr. Burton reported that he had been invited by the Idaho Department of Transportation to serve on a statewide License Suspension Committee. After discussion, Martens moved to authorize Mr. Burton to participate. Mr. Eckhardt seconded and the motion carried. C, City Clerk/Treasurer: Mr. Henderson reported that the $5 Million Water Revenue Bonds had been sold and the proceeds received. He further reported that funds from these proceeds had been expended to (1) purchase the water treatment plant site; (b) redeem the $200,000 Bond Anticipation Note; and (3) reimburse Spring Mountain Ranch for Minimum Project improvements constructed as a part of the development. VIL Board, Committee and Commission Minutes Requiring Action. The minutes of the Golf Course Advisory Committee meeting of September 14, 1994 . Mr. Eckhardt moved to accept the committee's recommendation that the Women's Amateur Tournament be designated as an "approved' tournament, waiving greens fees but with $5 of each entry fee being remitted to the city. Mr. Colton seconded and the motion carried. The council discussed the committee recommendation to authorize participation in a benefit tournament for a nine -hole greens fee. Discussion concerned the fact that the city was prohibited from making charitable donations. The council took no action on the recommendation. The council noted a Request for Proposals for engineering services to design the irrigation system. After further discussion, Mr. Martens moved to approve the Request for Proposals. Mr. Killen seconded and the motion carried. VIII. Old Business. A. Biketrails Interagency Agreement. An agreement with Valley County to form a Joint Powers Board to administer the grant -funded construction of bicycle trails was presented. Mr. Burton Suggested a correction. After discussion, Mr. Killen moved to approve the agreement as corrected and authorize the Mayor to sign it. Mr. Colton seconded and the motion carried. B. Report of Bids Received, Award of Contract - Riverside LID. Mr. Henderson reported that at the time and place specified, bids were opened for the construction of water and sewer lines, streets and bicycle paths at the Riverside Subdivision. Three bids were received all of 4 which were responsive. Mr. Bob Furman, Toothman-Orton Engineers gave a report. Staff and engineers recommended the award of the contract to the apparent low bidder -Brown Construction. After further discussion Mr. Killen moved to accept the bid of $133,013.00 from Brown Construction and award the contract. Mrs. Arp seconded and the motion carried. C. Budget Amendment. A proposed notice of hearing on the amendment of the Fiscal Year 1994-95 Budget to correct a mathematical error previously noted. Mr. Henderson suggested a correction. After discussion, Colton moved to approve the notice of hearing and to set a hearing at 8:00 PM on October 13, 1994. The council recessed at 9:50 PM. The council reconvened at 10:00 PM. IX. New Business. A. Nomination of Bill Keating as Public Works Director. Mr. Shimun proposed the appointment of Bill Keating as Public Works Director. He noted that Mr. Keating had been acting in the position for 18 months. After discussion, Mr. Colton moved to confirm the appointment. Mrs. Arp seconded and the motion carried. B. Committee Reappointments. Mr. Shimun presented a list of committee members whose terms had or would soon expire and who wished to be reappointed. Mr. Martens moved to convene as a Committee of the Whole Council. Mr. Killen seconded and the motion carried. Mr. Killen moved to direct the mayor to nominate the following for reappointment to their respective committees. Tomi Grote - Parks and Recreation Phil Gilman - City Planning and Zoning Commission Bill Kirk - Transportation Ken Tyrer - Urban Redevelopment Board Francis Wallace - Urban Redevelopment Board Mr. Martens seconded and the motion carried. [By the council's rules, the council was automatically returned to regular session.] Mayor Martens made the nominations as directed. Mr. Killen moved to approved the nominations. Mr. Eckhardt seconded and the motion carried. C. Police Department Request. A request from Police Chief Ed Parker to purchase a used Idaho State Police surplus patrol unit. After discussion, the council by consensus directed that matter be tabled and considered along with the next agenda item. D. Invitation to Bid, Specifications - Police Patrol Units. The proposed specifications for two patrol units were reviewed. Mr. Henderson gave a report. After discussion Mr. Colton moved to approved the specifications after adding bid alternatives for a third unit instead of the requested surplus ISP unit requested above, radar units and camcorder units. Mr. Killen seconded and the motion carried. E. Invitation to Bid, Specifications - Backhoe. The proposed specifications for a Backhoe Loader were reviewed. Mr. Henderson gave a report. After discussion, Mr. Killen moved to approve the specifications. Mr. Eckhardt seconded and the motion carried. F. Agreement to Act as Registrar and Paying Agent - West One Trust. An agreement with West One Trust to act as Paying Agent and Registrar for the Water Revenue Bonds, Series 1994 was presented. Mr. Henderson gave a report. Mr. Killen moved to approve the agreement and authorize the mayor to sign. Mr. Eckhardt seconded and the motion carried. 5 G. Ordinance 674 - Appointing West One Trust - Cash Management Unit as Trustee for Water Revenue Bonds Series 1994. After discussion, Mr. Killen moved to suspend the rules requiring reading at three meetings, reading in full and to approve a summary of the ordinance for publication. Mr. Martens seconded. At a roll call vote, Messrs. Killen, Martens, Colton, Eckhardt and Mrs. Arp voted aye. The mayor declared that the motion carried. Mr. Burton read the ordinance by title. Mr. Killen then moved to adopt Ordinance 674. Mr. Eckhardt seconded. At a roll call vote, Messrs. Killen, Eckhardt, Colton and Martens and Mrs. Arp voted aye. The mayor declared that the motion carried. H. Tenant Lease - Flightline Systems, Inc. Mr. Shimun asked that this item be added to the agenda. The mayor so directed. A tenant lease for an airport hangar with Flightline Systems, Inc. was presented. After discussion Mr. Martens moved to approve the lease. Mr. Colton seconded and the motion carried. X. Correspondence. A. The council noted a letter from Paul's Market Re: Planters in front of the market. B. The council noted a letter to Spring Mountain Ranch from Gary Shimun, City Manager Re: Reimbursement for Well Drilling. C. The council noted a letter to Spring Mountain Ranch from Gary Shimun, City Manager Re: Official Turnover of the Golf Course. D. The council noted a letter to Mike Eckhardt from Gary Shimun, City Manger Re: Reimbursement for Landscaping E. The council noted a letter to Dave Ryan from Ted Burton, City Attorney Re: Construction at 308 Cece Way. F. The council noted a letter to Malcolm Scott from Ted Burton, City Attorney Re: Landscaping. G. The council noted a letter to Donald W. Chapman from Ted Burton, City Attorney Re: Manchester Development and Mill Park Village Subdivision. H. The council noted a letter to Larry Norville from Ed Parker, Police Chief Re: Donation of Camcorder and Accessories. I. The council noted a letter to Ronald Moore from Ed Parker, Police Chief, Re: Donation of Two Camcorders and Accessories. J. The council noted a letter to Mr. and Mrs. Stephen Olson from Jim Henderson, City Clerk/Treasurer, Re: LID #4 XI. Information Items. A. The council noted a letter from Gloria Cantrell, Librarian Re: Library Board Vacancy. B. The council noted a Proclamation declaring Key Bank of Idaho Neighborhood Day. C. The council noted an Action Update as of September 19, 1994. XIL Adjournment. Without further business Mr. Colton moved to adjourn. Mrs. Arp seconded and the motion carried. The council adjourned at 11:45 P At-1hST• /� Mayor City Clerk