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HomeMy Public PortalAboutCouncil Minutes 1994 10/27MINUTES McCall City Council Thursday, October 27, 1994 I. Call to Order and Roll Call. The meeting was called to order at 7:05 PM. Mrs. Arp and Messrs. Marten, Colton and Eckhardt answered the roll call. Mayor Martens reported that Mr. Killen had informed him that he would be late and declared that a quorum was present. City staff present included City Manager Gary Shimun, City Attorney Ted Burton, and City Clerk/Treasurer Jim Henderson. II. Minutes. A. Minutes of October 13, 1994. Mrs. Arp requested a correction. After discussion Mrs. Arp moved to approve the minutes as amended. Mr. Colton seconded and the motion carried. B. Minutes of October 14, 1994. Mr. Eckhardt moved to approve the minutes as presented. Mr. Colton seconded and the motion carried. C. Minutes of October 20, 1994. Mrs. Arp moved to approve the minutes as presented. Mr. Martens seconded and the motion carried. III. Payment of Claims. A. Payroll Report, October 21, 1994. Mrs. Arp moved to approve the payroll as presented. Mr. Eckhardt seconded and the motion carried. B. Voucher Report, October 24, 1994. Mr. Eckhardt moved to approve the claims listed on the voucher report. Mr. Colton seconded. After discussion, the motion carried unanimously. IV. Public Comment. The mayor called for public comment. No one wished to be heard. V. Mayor and Council Comments and Reports. A. Mrs. Arp. Asked about the status of the storm drainage at the corner of Highway 55 and Deinhard Lane. Mr. Shimun reported that work had been scheduled for October 27th but would be accomplished at night to minimize the traffic impact. B. Mr. Colton. Asked of the status of the Cannily Drive LID. Mr. Henderson reported that the engineers needed to fine tune the project and then the council or the staff should schedule a public meeting with the property owners to get questions answered. Mr. Colton then pointed out that a sewer plan for the area had already been developed by J.U.B. Engineers for the Payette Lakes Water and Sewer District and possibly those plans could be made available and could reduce the assessment against the property. C. Mr. Eckhardt. Asked the status of meetings with the McCall Volunteer Ice Rink group. Mr. Shimun reported that a meeting was scheduled for the following week. D. Mr. Martens. Had no report. E. Mr. Killen. Was not present. 2 VL Staff Reports. A. City Manager. Mr. Shimun presented a written report. B. City Attorney. Mr. Burton reported that no decisions had been received on any of the pending cases. He further reported that he had attend a course of training that would assit in determining which cases to prosecute and which not. Mr. Burton further reported that he had spoken on the telephone with the new Deputy County Prosecutor and that a possible zoning violation had been reported to the county near Boydstun Street and the county prosecutor felt that it would be more appropriate for the city to investigate than the county. C. City Clerk/Treasurer. Mr. Henderson stated that all items he had to report were elsewhere on the agenda. VII. Board Committee and Commission Minutes Requiring Action, A. Area of City Impact Planning and Zoning Comnssion, October 11, 1994. The council considered a request of Shirley Zakovics to move a house onto property in the Scenic Route. Mr. Shimun gave a staff report. After discussion, Mr. Colton moved to adopt the findings and conclusions of the Area of City Impact Planning and Zoning Conunission as those of the council and to approve the request. Mrs. Arp seconded and the motion carried. B. City Planning and Zoning Conunission, October 18, 1994. The council considered a Planned Unit Development request from Andre Fernand. Patrick Phillips, representing the applicant made a presentation. After discussion, Mr. Eckhardt moved to adopt the findings and conclusions of the City Planning and Zoning Commission as those of the council and to approve the Planned Unit Development. Mr. Colton seconded and the motion carried. VIIL Call for Additional Items to be Listed on the Agenda. Mr. Henderson requested that applications for Beer and Wine License submitted by Maurice Brown be added to the agenda under New Business. The mayor so ordered. I.X. Old Business. A. Long Range Planning Timetable. After discussion, the council by consensus agreed to move this item to later in the agenda after Mr. Killen's arrival. B. Downtown Master Plan. Mr. Shimun reported that this plan was submitted for information only as it had not been approved by the Planning and Zoning Commission. The council discussed the roll of the Urban Renewal Board with respect to its mission. Don Clark pointed out that the Downtown Subcommittee and the Urban Renewal Board were moving in parallel but had not coordinated. After further discussion, Mr. Colton moved to instruct the Downtown Subcommittee and the Urban Renewal Board to meet and make recommendations to the council. Mrs. Arp seconded and the motion carried. C. Golf Course Well Payment. Mr. Shimun recommended that Spring Mountain Ranch be reimbursed for drilling the golf course irrigation well from the Golf Fund. Ted Whiteman, Chairman of the Golf Course Advisory Committee requested that the well be paid for out of LID funds. Mr. Henderson noted that payment from the LID would eventually be funded out of 3 assessments against the Spring Mountain Ranch property and would, in effect, not be a reimbursement. Mr. Killen arrived at 8:05 PM. Mr. Martens moved to reimburse Spring Mountain Ranch for well drilling in the amount of $12,647 from the Golf Fund. Mr. Colton seconded and the motion carried with Mr. Killen abstaining. D. Wastewater Treatment Plant Alternatives. George Wagner, J.U.B. Engineering reviewed the various alternative as follows: 1. The Maki Alternative. 2. The General Slow Rate Alternative 3. The General Fast Rate Alternative 4. The Mud Creek A Alternative 5. The Mud Creek B Alternative 6. The J-Ditch Alternative Kirby Vickers, J.U.B. Engineering reviewed the costs, pros and cons of the first three alternatives. Dave Byars asked questions about odor in the vicinity of the proposed storage site. Jim Rush asked questions about what commitments had been made by the owners of the relevant property in the Maki Alternative. He stated that all property owners had not been consulted and objected to the waste water been transported away from McCall. George Wagner presented an implementation plan for the Maki Alternative. Mike Smith, Division of Environmental Quality reviewed funding, including: The existing $200,000 Facility Planning Grant An addition $229, 000 Facility Planning Grant that could be amended to include all preliminary design work. Noted that the $1 Million DEQ grant must be used by July 1, 1995. Noted the availability of a $2.5 million low interest loan which could be stretched to include Phase I of the implementation plan. Noted new limits on nutrient reduction and the possibility of grant funding to accompany the low interest loan. Jeff Lappin, Central District Board of Health outlined the policies adopted by the board on October 21, 1994 which restricted septic permits. Mr. Killen asked about the impact of the city refusing to take septage. Mr. Lappin stated that the board hoped that the city could continue to process septage for another year or two. The matter was then returned to the council tables for discussion. After further discussion Mrs. Arp moved to adopt the recommendations of the Joint Powers Board to pursue the Maki Alternative as the first priority and if that proved not to be viable to pursue the General Slow Rate Alternative with the General Fast Rate alternative as third priority. Mr. Killen seconded and the motion carried. At 10:15 PM. Mr. Colton moved to recess until 10:25 PM. Mr. Killen seconded and the motion carried. 4 The council reconvened at 10:25 PM. E. Subdivision Agreement, Whitebark Estates. Koni, of Russell Surveying representing the applicant made a presentation. She noted that several of the items for which bonding was proposed had been completed. After further discussion Mr. Killen moved to approve the agreement as amended. Mrs. Arp seconded and the motion carried. F. Timetable for Long Range Planning. The council by consensus agreed to meet the first Monday of each month between 11:30 AM and 12:30 PM with the first meeting to take place on November 7, 1994. G. Reschedule of November 24, 1994 Meeting. Mr. Henderson reported that the normal second meeting for November would fall on Thanksgiving Day. The council by consensus agreed to meet on November 17, 1994 instead. X. New Business. A. City Street Financial Report. Mr. Henderson reported that this report was required by Idaho Code as a condition of receipt of Highway Users Fees. After discussion Mr. Martens moved to approve the report. Mr. Colton seconded and the motion carried. B. Specification for Electronic Imaging System. Mr. Henderson presented the specifications and call for bids for an electronic imaging system for city records. After discussion, Mr. Colton moved to approve the call for bids. Mr. Martens seconded and the motion carried. C. Resolution 31-94 Authorizing the Destruction of Records. Mr. Henderson gave a report. After discussion Mr. Martens moved to adopt Resolution No 31-94. D. Resolution 33-94 Authorizing the Lease Purchase of Electronic, Automotive and Construction Equipment. Mr. Henderson presented a proposal from West One Bank, Idaho with financing alternatives and recommended that the shorter terms be adopted. After discussion Mr. Colton moved to adopt Resolution No. 33-94 with the shorter terms inserted. Mrs. Arp seconded and the motion carried unanimously. E. Heath Insurance Contract Renewal. Kermit Peterson made a presentation. Mr. Shimun recommended that the city adopt the Standard Plan and to fully fund family health coverage. Mr. Martens moved to adopt the Standard Plan and fully fund family health coverage. Mr. Eckhardt seconded and the motion carried. Mr. Peterson pointed out that it may be possible to self -insure a portion of the deductible with the savings over the existing plan. Staff was directed to report back. F. Jasper Subdivision LID. Bob Furman of Toothman-Orton Engineering presented his plan to realign the intersection of Boydstun Street and Warren Wagon Road. The council noted the cost and the need to acquire right-of-way. The council further question the propriety of funding the water improvements. The council then by consensus, directed staff to recast the project as a fully funded LID and to prepare a new preliminary assessment roll. G. Specifications for Hydraulic Hammer. The specifications and call for bids for a Hydraulic Hammer for attachment to a city backhoe were presented. After discussion, Mr. Colton moved to authorize the call for bids. Mr. Eckhardt seconded and the motion carried. 5 H. Postcard from Stewart Whittier Company -Aerial Photographs. A proposal to provide aerial photographs was presented. After discussion, the council, by consensus contact the company to determine scheduling and to ensure that any such photographs, if purchased be accomplished during the spring or summer months. I. Street Closure - McCa11 Memorial Hospital. A request from McCall Memorial Hospital to close Hewitt Street for Life Flight Landing as needed during the construction of the hospital addition was presented. After discussion, Mr. Killen moved to approve the closure. Mr. Eckhardt seconded and the motion carried. J. Request to Decorate the Tree in Art Roberts Park. A request from Tom Grote to decorate the large tree in Art Roberts Park for Christmas was presented. Mr. Killen moved to approve the request. Mr. Martens seconded and the motion carried. K. Beer and Wine Licenses - Maurice Brown. The license applications and accompanying documents were considered. After discussion Mr. Colton moved to approve the licenses. Mr. Eckhardt seconded and the motion carried. XI. Consent Calendar. There were no items on the consent calendar. XII. Correspondence. The council acknowledge receipt of the following correspondence: A. A letter to Chet Crawford, Golden Rule Fleet and Leasing, from Jim Henderson, City Clerk/Treasurer, RE: Police Patrol Units. B. A letter to Douglas Moore, Western States Equipment from Jim Henderson, City Clerk/Treasurer, RE: Backhoe. C. A letter to Ms. Joy Palmer, DEQ from Warren T. McFall, EPA, RE: NPDES Permit. D. A letter to McCall -Donnelly School District from Gary Shimun City Manager, RE: Waiver of Permit Fees. E. A memo to Dieuwke Spender and Jeff Lappin Central District Health from Tom Turco Central District Health, RE: Rio Vista Subdivision Septic Systems. F. A letter to Bi11 Keating Public Works Director from Richard Huddleston RE: NPDES Compliance Inspection. G. A letter to Dean Martens from John West, Falcon Cable RE: Rates. H. A letter to Kitchen Works from Gary Shimun, City Manager, RE: Signs. I. A letter to McCall Urban Renewal Board from Gary Shimun, City Manager RE: Mission. J. A public notice RE: Historical Preservation Committee. Mrs. Arp noted the letter to Kitchen Works and stated that the staff and commissions should work with the petitioners to help then arrive at a solution. XIIL Information Items. The council acknowledged receipt of the following information items: A. A letter from James Fronk, Toothman Orton Engineering to Gary Shimun RE: South Loop and Treatment Plant Pumps. B. An Issue Paper from the AIC Conference. C. City Report D. Action Update as of October 25, 1994. 6 XIV. Adjournment. Without further business, Mr. Martens moved to adjourn. Mr. Colton seconded and the motion carried. The council adjourned at 1:00 AM, October 28, 1994. Al"t'hST: Mayor