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HomeMy Public PortalAboutCouncil Minutes 1994 11/171 MINUTES McCall City Council Thursday, November 17, 1994 I. Call to order and roll call. The meeting was called to order at 7:00 PM, Thursday, November 17,1 994. Messrs. Colton, Martens, Killen, Eckhardt and Martens and Mrs. Arp answered the roll call. Staff members present were City Manager Shimun, City Attorney Burton and City Clerk/Treasurer Henderson. IL Minutes. The minutes of the meeting on November 10, 1994 were presented. Mr. Colton moved to approve the minutes. Mr. Eckhardt seconded and the motion carried. III. Payment of Claims. A list of claims dated November 14, 1994 was presented. Mr. Eckhardt moved to approve payment of the claims. Mr. Martens seconded and the motion carried. IV. Public Comment. Steve Stoddard appeared and asked that the agenda item relating to the proposed appointment of Jeanne Holly to the Historical Preservation Committee be brought forward. The mayor so ordered. Mr. Eckhardt moved to meet as a committee of the whole council. Mr. Killen seconded and the motion carried. Mr. Killen then moved that the committee of the whole council direct the mayor to nominate Jeanne Holly to the Historical Preservation Committee. Mrs. Arp seconded and the motion carried. Mayor Martens then made the nomination as recommended Mr. Killen moved to approve the mayor's nomination. Mr. Colton seconded and the motion carried. Mr. Stoddard then asked about the committee's mission. Mr. Burton reviewed the functions of the committee as set forth in state statute and city ordinance and suggested that he attend the committee's first meeting to explain further and to the whole committee and that the first order of business for the committee would be to draft its by-laws. V. Mayor and Council Comments and Reports. A. Mr. Eckhardt. Asked about "ownership" of engineering work by Toothman-Orton including system mapping etc. Staff reported that this information was available for copying costs or could be provided on disk if the city had a computer to run it. Further, an upscale computer has been ordered for the Planning and Zoning Technician for such a purpose. Mr. Eckhardt also suggested that the city further consider an engineer on staff or retainer to assist with smaller projects. B. Mr. Killen. Asked about the screening of the Yacht Club dumpster and removal of the dumpster at 3`d and Lake Streets. Noted that some dumpsters have been left outside of the screened enclosures. Staff will contact Lakeshore Disposal. Asked about the Toothman Orton boiler plate agreement and the liability provisions. Mr. Burton report that he had contacted the city's liability carrier who had some concerns about the agreement, particularly with potential third party claims. Asked about the occupancy of the property recently acquired from Lynn Wisehart. Mr. Shimun to report back. Asked about the status of the booster pump agreement. Asked about the Urban Renewal meeting with the Downtown Subcommittee. Mr. Shimun reported that he had not yet coordinated a meeting but expected to do so shortly. 2 Asked about the status of the Idaho Power Franchise. Mr. Shimun reported that he was meeting with Mayor Tad House of Cascade to discuss both cities' approach. C. Mr. Martens. Reported that he and Mr. Shimun had attended a meeting of V.A.L.U.E.D. who requested more city involvement with the local group. After discussion Mr. Eckhardt moved to direct Mr. Shimun to participate with the local group of V.A.L.U.E.D. Mrs. Arp seconded and the motion carried. VI. Staff Reports. A. City Manager. Provided an update of negotiations with the Maki group. The draft of a letter of intend is being finalize. The Maki's are still responsive and J.U.B. engineers are cautiously optimistic about this project. B. City Attorney. Mr. Burton discussed his membership on the License Suspension Committee and some issues regarding the on -the -spot seizure of driver's licenses when driving under the influence is alleged. C. City Clerk/Treasurer. Mr. Henderson reported that he had drafted a letter to Bob Hildeman of West One Bank, regarding the sale of the second increment of Water Revenue Bonds to establish a paper trail and to set up a time line that would permit the sale about September 1995. VIl.Board, Committee and Commission Minutes Requiring Action. A. Golf Advisory Committee - November 2, 1994. After discussion, Mr. Killen moved to approve the scheduling of the Women's Amateur for July 10 -12, 1995. Mr. Eckhardt seconded and the motion carried. Staff was directed to review the status of the cart storage lease and to report back. B. Parks and Recreation Advisory Committee - November 14, 1994. After discussion Mr. Killen moved to direct the City Attorney to respond to the committee's request to research and report on the provisions of the no -wake ordinance. Mr. Martens seconded and the motion carried. After further discussion, Mr. Martens moved to approve the preparation for publication of a Parks Catalog. Mr. Eckhardt seconded and the motion carried. VIII. Old Business. A. Report of Bids Received Hydraulic Hammer. Mr. Henderson reported that bids had been received from Western States Equipment for $12,120 and Construction Equipment Supply CO for $14,999, that both bids were timely and responsive. Mr. Martens moved to award the bid to Western States Equipment. Mr. Eckhardt seconded and the motion carried. Electronic Imaging System. Mr. Henderson reported that bids had been received from Mountain States Microfilm for $19,995 and from Finch -Brown for $24,950. Both bids were timely and had the required bonding. Neither bid met the scanner specification and due to ambiguity with respect to the imaging subsystem it was not clear that the MSM bid met that specification. After discussion, Mr. Killen moved to reject all bids and to revise the specifications and call for bids again. Mr. Colton seconded and the motion carried. B. Local Option Tax. The council noted a letter from Tom Grote editor of the Star News suggesting half page ads to inform the public. After discussion, Mr. Colton moved to direct the City Manager to work with the Mr. Grote to solicit information regarding local option taxes. Mr. Killen seconded and the motion carried. 3 IX. New Business. Refund of Golf Pass Fees. The council considered the request of four season pass holders for refunds due to injuries that prevented golf play. After discussion, Mr. Killen moved to refer the request to the Golf Committee in accordance with the previously approved policy. Mr. Martens seconded. Staff was directed to notify the requesters of this action. X. Correspondence. The council acknowledged receipt of the following correspondence. A. A letter from Skinner's Office Supply to Gary Shimun Re: Purchasing of Office Supplies. B. A letter from Spring Mountain Ranch to Mr. Shimun re: Teufel Acceptance of Punchlist Items. XI. Information Items. The council acknowledged receipt of the following information items. A. State Insurance Fund Report of Claims B. Letter from Mr. Burton to Quane, Smith, Howard & Hull Re: Eloris Chisholm/Metes & Bounds, Hwy 55 & Krahn Lane. C. Letter from Mr. Burton to Code Enforcement Officer Ken Francis Re: Temporary Buildings. D. Letter of intent from J.U.B. Engineers. E. U.S. Department of Justice Fact Sheet XII. Adjournment. Without further business, Mr. Colton moved to adjourn. Mr. Eckhardt seconded and the motion carried. The council adjourned at 9:12 PM. ATTEST: 7). k0.46. Vila44-0.A./- Mayor