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Home My Public Portal Aboutr 06:056 ~\esalu±ton of HII' jßorüu£lI1 of ([lar±ere±1 ~t ]. No #06-56 Date of AdoplionFpnrtlary 2~ 2006 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS- RENOV A nONS TO THE HISTORIC SOCIETY BUILDING \VHEREAS, the Borough of Carteret is in need of specialized architectural services in connection with renovations to the Historic Society Building; and \VHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the requisite experience and expertise to provide said services; and WHEREAS, Potter Architects has submitted a proposal to provide said services at a total cost not to exceed $7,500.00; and \VHEREAS, the Mayor and Council have reviewed said proposal; and \VHEREAS, the Chief Financial Of1icer certifies that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: II I 1. The proposal of Potter Architects for the specialized architectural services in connection. with renovations for the Historic Society Building in the total amount not to exceed $7,500.00 is hereby approved; 2. Annexed hereto is a copy of said proposal; 3. This action is approved as an award of a professional services contract. Adopted this 2nd day of Febmary, 2006 and certified as a tme copy ofthe original on Febma~y 3, 2006. KATHLEEN M. BARNEY, RMCICMC Municipal Clerk I ~ LINDA A. RlVERA Assistant Municipal Clerk COUNCIL,\IAN YES NO NY A.B. COUNCILMAN YES NO NY A.B. RVT LINO ~ NAPLES X nTAZ X RIOS X , KRUM X i I SlTARZ X I I-~ I i ¡- x . jndicale VOle AB Abot:nl NY - No! Yo¡:ng XOR· Irldicales YOl~ to Ov~rrul<: Veto i Cp I Adopted JI J meeting of the :Y1uf1icipal Council , February 2, 2006 I cY~ a ~ RECORD OF COUNCIL VOTE Assistant Mun1c1pal Clerk Potter Architects Architecture and Planning L.L.c. 410 Colonial Avenue Union, NJ 07083-7347 MltMREROF AMERlCA-'I1'\S11TUTEOF ARCBITECTS $WARK AND SUBURBAN CH...u>TER KATIOKALCOIDfCfi.OF ARCIIITECTURALREG. BOARDS B.O.L'.A.INTHRNA'f10NAL REG.NJ,NY,PA,Cf Registered Architects Licensed Professional Planners Established 1932 January 23, 2006 Mr. John DuPont Engineering Dept. Carteret Borough Building Dept. 61 Cooke Ave. Municipal Building Carteret, NJ 07008 ~ r{' Proposal No. P2006011 Renovations to Historic Society Building (Old Library) 61 Carteret Avenue Carteret, NJ Dear John: It was a pleasure meeting with you to discuss the proposed Renovations to the Historic Society and Cultural Building (Old Library) located at 61 Carteret Avenue, Carteret, NJ. The scope of architectural services we will provide is divided into various phases. Please refer to the enclosed "Estimated Fee Schedule" to obtain a breakdown of these services and their associated fees. The firm shall be ~ compensated for architectural services being rendered at monthly intervals. Services and fees listed in the Estimated Fee Schedule have been incorporated into this agreement, two copies of which are enclosed for your review. If this contract agreement meets with your approval, please sign both copies and retum one copy for our records. We look forward to providing the architectural services you require and will begin upon receipt of a signed contract. If you have any questions please do not hesitate to contact this office. Thank you. Na Honorable Daniel J. Reiman TiOe (Print) Mayor cß-7-o'£ Date (Print) potter@potterarchitects.com (908) 686-2547 Fax (908) 686-8430 III Potter Architects Architecture and Planning LLC. 410 Colonial Avenue Union, NJ 07083-7347 MRMBER OF AMERIc..4...."'f IKSTITUfE OF ARCHITRCI'S ~ARK.'\ND SUBURB.AN CHAPTER N"ATIO~AL COIDCll. OF ARCIlITECTUR.o\LREG. BOARDS .B.O.C.A.. INTERNATIONAL REG.NJ,NY,PA,CI Registered Architects Licensed Professional Planners Established 1932 Project Program Description Renovations to Historic Society Building (Old Library) 61 Carteret Avenue Carteret, NJ Proposal No. P2006011 January 23, 2006 I. SCOPE OF WORK AND BUDGET: It is our understanding that the Borough wishes for our firm to create construction documents for the renovation of the old library into the Proposed Historical Society and Cultural Building for the Borough of Carteret. The general concept of this work includes the following work: · Create an Old-Fashioned feel for the building exterior, giving it a Historic look. · Renovate first floor only; basement and second floor will be undeveloped. · New Unisex ADA toilet. · New ADA ramped entrance. · New Window replacements. · New Siding. · New Roofing. _ "' Refinish the hardwood floors. · New lighting scheme. · Remove small Pershing Avenue addition. · H ,,14c. Estimated Budget for this work will not exceed $75,000. The Borough intends to award this work utilizing purchase orders. The project will not go out for public bid. Construction Administration is not part of the services of this contract. The Borough of Carteret will provide an approved Project Program, indicating square footage requirements and department/space allocations. The contact for this project will be Mr. John DuPont, P .E., Borough Engineer. II. FEES: The flat fee forth is project, including architectural and structural requirements, is $7,500. The fee for a computerized color rendering of the project will be $2,200. potter@potterarchitects.com (908) 686-2547 Fax (908) 686-8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue Union, NJ 07083-7347 MF:MBHR OF AJ\.fERICA...~ INSTITUTE OF ARCHITECTS :'ŒWARKAND SUBURB.<\N CHAPTER riATION"AL CO~C1L OF ARCIIITßCTUR.\L REG. BOARDS B.O.C.A.INTKRNA'flONAL REG. NJ, NY, FA. cr Registered Architects Licensed Professional Planners Established 1932 Estimated Fee Schedule Renovations to Historic Society Building (Old Library) 61 Carteret Avenue Carteret, NJ Proposal No. P2006011 January 23, 2006 PredesiQn Services 20.00% $1,500.00 Coordination of Owner supplied data; Development of existing plans and elevations; Design program analysis; Development of Owner's project and building program; Project development scheduling. Preliminary DesiQn 30.00% $2,250.00 Design development of schematic design; Preliminary plans and elevations; Construction assemblies and building materials research; Building code research, review & interpretations. Construction Documents 50.00% $3,750.00 Building floor plans, elevations & sections; Construction details & notes; Finish, door & window schedules; Signed & Sealed documents for permit filing. Estimated Professional Services Total 100.00% $7,500.00 The compensation schedule establishes a maximum ftxed fee for each phase of the project. Compensation for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see schedule for breakdown). Stipulated fees shall be valid for not more than 90 days from the date noted unless an agreement is reached. potter@potterarchitects.com (908) 686-2547 Fax (908) 686-8430 Attachments Renovations to Historic Society Building (Old Library) 61 Carteret Avenue Carteret, NJ Proposal No. P2006011 January 23, 2006 A. DESCRIPTION OF BASIC SERVICES (SEE ESTIMATED FEE SCHEDULE) 1. Predesign Services Phase: This phase includes documentation of existing building plans and elevations; coordination of Owner supplied data and confirmation! development of project and building program. The Architect or one of his representatives will conduct the initial meeting at the location of the proposed construction with the Owner, and will then perform a follow-up visit to measure and photograph for preparation of "as-built" drawings (pre-construction). 2. Preliminary Design Phase: This phase includes preliminary drawings which will include proposed floor plan and exterior elevations. The Owner shall provide the Architect with an accurate up to date survey of his property. Site design, such as grading, parking, site drainage, retaining walls, subsoil conditions, wetlands, etc., will require site engineering, which will be handled under a separate proposal and will require the services of a licensed Civil Engineer. Please contact the Architect's office to discuss site design! engineering if you require these services. The Architect will provide the Owner with two (2) sets of preliminary drawings for approval. Any other printing requests will be billed out at $4.00 per sheet. 3. Construction Documents Phase: This phase includes the following drawings: Proposed: Exterior Elevation Views Foundation Plan (not including special soil conditions) Floor Plans/Interior Floor Layout Design including Accessible toilet rooms and Entrances Schematic Architectural Plot Plan General Building Specifications Exterior Building Signage! Lighting (Sign shop drawings supplied by owner). New Accessible Entry Design Structural Plan for interior alterations as required Building Sections and Details as required for pennits and construction Interior Lighting, Switching and Electric Oullet Layout Interior! Exterior Exit and Emergency Lighting Layout Reflected Ceiling Plan New ADA Lavatory Requirements Plumbing Fixture and Hardware Schedule Room Finish Schedule Hardware Schedule Door & Window Schedule Barrier Free Accessibility Requirements This phase includes ten (10) complete sets of working drawings. Additional plans for construction of building, revisions, Planning Board, Board of Adjustment etc. will be billed at $4.00 per sheet. Attachment Page A 1 All items as noted above will be shown on Architectural Plans as required for permits and construction. Changes required by the local construction department for the purpose of issuing construction permits will be the Architect's responsibility. B. ADDITIONAL SERVICES THE FOLLOWING SERVICES ARE NOT BEING PROVIDED IN THIS AGREEMENT and shall be considered Additional Services and compensated for as provided in applicable subparagraphs of this contract agreement: Interior Design - Detailed finishes & materials for walls, ceilings, floors, trim, fixtures, furniture, etc. Model or professional rendering of proposed project design. Detailed construction cost estimate of proposed project design. Site/Civil engineering and/or landscape design/consultations. Soil/ Hydrogeological engineering, tests, reports, etc. Mechanical engineering and/or consultations (plumbing, HVAC, electrical and Fire Protection Design & Engineering) Changes to design that are requested by the Owner after completion of Preliminary Design Phase. On-site representation during construction. Shop Drawing Review. Printing beyond allowances noted. Travel expense beyond allowance of (90) miles. Postage/delivery expenses beyond allowance of ($100) Schematic designs beyond basic services allowance of two (2) schemes. Construction Contract Administration: observation of construction, payment requisitions, change orders, etc. Testing services. Legal review of bid documents and legal, accounting, and insurance counseling services. Construction management and/or Coordination of separate contractors. Preparation of as-built drawings (post-construction). Please note that detailed sprinkler & fire alarm, plumbing, electrical and HVAC mechanical drawings are not included in this fee. Some towns are now requiring these drawings for permits, as well as energy calculations. If these drawings or calculations are required, we can assist you in obtaining the services of a Mechanical Engineer (hired by Owner) to prepare the required drawings. C. HOURLY RATE SCHEDULE $ 175.00Ihour $ 150.001hour $ 125.00/hour $ 95.00/hour $ 85.00/hour $ 55.00/hour Architect, Registered - Principal in Charge Architect, Registered - Project Manager Architect, Registered - Project Architect Drafting, Technical Level II Drafting, Technical Levell Clerical D. ADDITIONAL INFORMATION If the project is not completed within 180 days beyond the date of this proposal, terms and fees are subject to modification. Please note that payment is due upon completion of each phase of the work. Final Construction Drawings will not be released until final payment is made. Failure to meet this payment schedule may result in termination of the project. 1/23/06 Proposal No. P2006011 Attachment Page A 2 During construction, any site inspections, visits, field changes, shop drawing reviews, as-built drawings, etc., shall be billed out at hourty rates. Potter Architects shall have the right to furnish and display a temporary sign at the job site during the construction time period. Fees for projects tenninated by Owner are to be based on hourty rates for all time expended to the point of termination. The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their employees, or of any other persons perfonning any of the work. The Architect and his consultants shall have no responsibility for the discovery, presence, handling, removal, or disposal of, or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, PCB, or other toxic substances. Construction oversight by our finn is available to you and quotes for this service shall be provided to you after completion of final construction documents, if requested. 1/23/06 Proposal No. P2006011 Attachment Page A 3 MAYOR DANIEL J. REIMAN PRESENTS HISTORICAL RESTORATION CENTER t CULTURAL BUILDING BOROUGH OF CARTERET. NEW JER5EY ~ PROPOSED FRONT ELEV A TJON . 6 SCALE, I/S' = 1'-0' CONVERT OLD LIBRARY TO HISTORICAL SOCIATY BUILDING NOTE, NEW DOORS. WINDOWS. ¡SHUTTERS NEW HIC RAMP. PORCH ¡RAILING NEW SIDING. TRIM. ROOFING. LEADERS, ¡GUTTERS P tt Ar h· t t .... ....... MAYOR DANIEL J. REIMAN .... RO. o ere 1 e C S PRESENTS TYP. RES. FACADE IMPROVEMENT 05-1I~ .~~~. ~. p~; . . . . . ;I..c.. DIWIIIfG....... PROPOSED FRONT ELEVATION IIIIIZr RO. Id I 410 CoIoDial Avenue . Union, Ne... Jersey 07083-7347 Tet 908-686-2547 Fax: 908-886-8430 .... 12121/05 D.B. JCF c.B. AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. ONE (1) times, once in each issue as follows: February 7. 2006 U'"~~{1~ a ~ Nom:: :Not~u::yFuPÌie::Ø<f New Jersey Mv ~",,' - ::'/:, ~:Ja5 ~ Kathleen Barney, RlYlC/ Municipal Clerk Sworn and subscribed before me this ~ day of F. j~~) .;l CO (. IOIOUQI If CMIIIET NOTICE OF CONTRACT AWARDED The Borou¡h oJ Cart.rat has awarded II contract without competitive bid- ding as· II professional service pursuant to N.J.SA 4OA;11-5 (1) (8). This contract and the ~~OI~~~~=t~;IZ~~\~ ~s~t~nl~Ip:~I:r~ce ......... to: POTTER ARCHITECTS - ARCHITECTURAL SERVICES Renovations to the ~~1rLOClety ".u #: 06-56 ~ ~t:.tnit~ .......~~ ~Munlclpel (114.12) aeuo " ^ I - ':>1- ...·tJ1f ~DrDug4 Df CfutrfBr:ef MIDDLESEX COUNTY ;New ~er..~ TEL (732) 541-3800 FAX (732) 541-8925 OFFICE OF KATHLEEN M. BARNEY, RMC/CMC MUNICIPAL CLERK . 61 COOKE AVENUE CARTERET, NEW JERSEY 07 Dale February 1, 2006 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret . REQUEST FOR CERTIFICATION OFA V AILABLE FUNDS: For: PROFESSIONAL ARCHITECTURAL SERVICES RRNOVATIONS TO THE HISTORIC SOCIETY BUILDING Name of Account: POTIER ARCHITECTS AMOUNT TO BE ENCUMBERED: Not to exceed $7,500.00 .~~~~ KATHLEENM. BARNEY, ... Municipal Clerk Resolution #oh_56 CERTIFICATION OF A V All..ABILITY OF FUNDS .. ~. _ ._r.....:rLeasurer of the Borollgh of·Ga¡ieret;'do-/reïeby'CcrtífY"that tl1m-áfešiiffi¿iêñffuñëfsãvailable in tEe èu~e¿t budget to enable the Municipal Council to at)thorize the entering into a contract between the Borough of Carteret and: f f(Í oRA . A-tJ;í «::D .~ The funds avaihible for this contract are in the Budget, in tlíe account of: &ÆAJ"\ Jí. "1f\J?t-j ~ (Í- - 0 ), - 'f 1_ b¡t( - 2-:> '> in the amount of: ì. ¿:;J. -= By this certification, I have hereby encumbered the above named account for the amount of the contract. . '. i . ·.¿4~,- PA1'RféK J. DeBLASIO, Treasurer Date: ),/1/ "é. KMB/ cp BOfIOUGH OF CARTERE! NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bid- ding as a professional service pursuant to N,J.SA 40A:11-5 (1) (3). This contraçt and the ~;~o'~~~ïab~~ t7~;i z~~~ li~ inspection in the office of the Municipal Clerk. Awarded to: POTTER ARCHITECTS Services: ARCHITECTURAL SERVICES Renovations to the Historic Society ~~~~i{~;on #: 06-56 Cost: Not to exceed $7,500.0.0 KATHLEEN M. BARNEY, Certified Municipal Clerk ($14.52) 38550