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Home My Public Portal About2022-09-19 packet iPad Packets: Click to open “NOTES” NOTICE OF MEETING AND CITY COUNCIL AGENDA i MONDAY, SEPTEMBER 19, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m634432fe45e3bc48520e080fca4be6c5 CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2494 822 5965 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Jon Hensley PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Present Project Homeless Connect Proclamation 5. PUBLIC HEARINGS a. Approving a PUD Plan Amendment for Property Located at 311 Bolivar St., to Change the Number and Orientation of Parking Spaces Adjacent to Wall Way i. Pending Bill 2022-061 (Lester) Staff: Sonny Sanders 6. APPOINTMENTS BY THE MAYOR a. Recommended Appointments to the Following Boards and Commissions Board or Commission Recommended Appointment New Term Expires Term Full/Partial Board of Adjustment Jim Crabtree Sept 2027 Full Adam Cartwright Sept 2023 ALT Roy Michael Sept 2023 ALT Michael Eichner Sept 2023 ALT Police Personnel Board Troy Pinkerton Jan 2023 Partial City Council Agenda – September 19, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Housing Needs Assessment Consultant Presentation b. Capitol Avenue Update (Ryan Moehlman) 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 9. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE 10. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS O R RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 11. CONSENT AGENDA a. Minutes of City Council Meetings: September 6, 2022 b. Minutes of Budget Meetings: September 1, 8, and 12, 2022 c. Declaring Certain City-Owned Personal Property Surplus and Authorizing Disposition by Sale through Auction – Public Works Mower with Blade and Snow Blower d. Authorizing a $28,470 Contract with Mid-Missouri Earth Movers LLC for the Demolition of the Dangerous Building Located at 307 Jackson St. 12. BILLS INTRODUCED a. 2022-065 Authorizing a Transportation Alternatives Funds Program Agreement with MoDOT for the Construction of Enhanced Crosswalks at the Intersection of the Greenway Trail at Southwest Blvd. and at Lafayette St. (Fitzwater) Staff: Matt Morasch 13. BILLS PENDING a. 2022-058 Authorizing an Agreement with Missouri Highways and Transportation Commission Pertaining to Roles and Responsibilities for Signing Installed and Maintained by the City as Part of the JC Loop Wayfinding Project (Fitzwater) Staff: Matt Morasch b. 2022-059 Authorizing a Banking Services Contract with Central Bank (Hensley) Staff: Shiela Pearre c. 2022-061 Taken Up Under 5(a.) d. 2022-062 Authorizing $233,951 Consolidated Planning Grant Agreement with Missouri Highways and Transportation Commission for Metropolitan Planning Services for FY 2023 (Fitzwater) Staff: Sonny Sanders City Council Agenda – September 19, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 14. INFORMAL CALENDAR a. 2022-052 Adopting the 2022-2023 City Operating Budget (Hensley) Staff: Shiela Pearre (Expires after the October 17, 2022 City Council Meeting) 15. RESOLUTIONS a. RS2022-24 Authorizing the Acceptance of the Federal Transit Administration (FTA) ARPA Grant Totaling $670,712 to Cover a Portion of JEFFTRAN’s Operating Expenses (Fitzwater) Staff: Matt Morasch b. RS2022-25 Authorizing the Acceptance of Federal Transit Administration (FTA) Grant Totaling $1,520,651 to Replace 2 Hybrid Gillig Buses and a Bus Hoist (Fitzwater) Staff: Matt Morasch c. RS2022-26 Authorizing Anthem and Sun Life for Group Health Insurance for City Employees (Wiseman) Staff: Gail Strope d. RS2022-27 Authorizing Principal for Group Vision Insurance for City Employees (Wiseman) Staff: Gail Strope e. RS2022-28 Authorizing Sun Life for Ancillary Insurance for City Employees (Wiseman) Staff: Gail Strope 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 18. NEW BUSINESS 19. APPROVAL OF SEPTEMBER 6, 2022 CLOSED SESSION MINUTES 20. UNFINISHED BUSINESS 21. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers MONDAY, SEPTEMBER 19, 2022 5:45 P.M. AGENDA 1. Discussion of September 19, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. (Jlrocfamation WHEREAS, more than 2 million Americans across our country experience homelessness each year; and WHEREAS, the City of Jefferson Project Homeless Connect aims to reduce barriers and to provide access to housing and other services to those experiencing chronic homelessness in our city, including children, families , disabled individu a ls, and veterans; and WHEREAS, the Homelessness Task Force, comprised of members of the faith community, community service agencies, and concerned citizens, desires to partner with city government and local officials; and WHEREAS, as e lected government officials, we are accountable to our community for the well-being of all its citizens, and we recognize that no one organization or one level of government can remedy homelessness alone ; and WHEREAS, we strive to work with local, state, federal , and faith-based partners to identify and develop innovative strategies to end homelessness. NOW, THEREFORE, I, Carrie Tergin, Mayor of the City of Jefferson, do hereb y proclaim September 30, 2022 as cp,oject 1fomeCess Conne ct (]Jay May our community appreciate the value of all our citizens and strive to end homelessness . ~' (; ' Maio~ At~ >;;cNv~ D~City Clerk PUBLIC HEARING/BILL SUMMARY BILL NO: 2022-061 SPONSOR: Councilmember Lester SUBJECT: Approval of a PUD Plan Amendment for Property Located at 311 Bolivar Street. to Change the Number and Orientation of Parking Spaces Adjacent to Wall Way (Planning and Zoning Commission Case No. P22008) DATE INTRODUCED: September 6, 2022 PUBLIC HEARING: September 19, 2~~ DEPARTMENT DIRECTOR: · ~- CITY ADMINISTRATOR: A= ( ~ Staff Recommendation: City Staff have a negative recomme ndation on this proposal. Summary: Standard ordinance approving a PUD Plan Amendment. Origin of Request: Property owners , through the Planning and Zoning Commission Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information : The property consists of 0.38 acres of property zoned as PUD , Planned Unit Development. A Preliminary PUD Plan to construct a 2 ,500 sf 2 story building for a coffee shop , roastery and short term rent al was approved by the City Council on October 19 , 2020. The approved PUD plan outlines the site design with main parking lot accessed from Bolivar Street and smaller parking area accessed via driveway from the alley on the northern side of the property. The proposed amendment would change the parking area along the alley to "head in " parki ng off of the alley , with a tota l of 8 spaces adjacent to the alley . Please see the attached case packet for more information . Planning and Zoning Commission Re view: The Planning and Zoning Commission reviewed the application for PUD Plan Amendment at their meeting of August 11 , 2022 . The motion to approve , with condition that signage be p laced to des ignate the rear parking area for employees and tenants only, PASSED on a vote of 7 in fa vor and 1 against. Public Notice: Standard public notice procedures were follo wed in advance of the Planning and Zoning Commission meeting and the City Council meetings. This includes ( 1) publication of the public notice agenda in the Jefferson City News Tribune 15 days in advance of the hearing on the case ; (2) notification by letter to adjoining and affected property owners within 185 feet, and (3) posting of a sign at the property announcing the date and time of the hearing 10 to 15 days in advance of the hearing. Public Comment Received: Joe Bryan, 304 Bolivar Street, spoke in favor of the request. Fiscal Information: $700.00 in application fees were received. Planning & Zoning Commission Recommendation: Approve. BILL NO. 2022-061 SPONSORED BY Councilmember Lester ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. WHEREAS, Oakbrook Properties LLC , owner of the real estate hereinafter described having submitted a PUD Plan Amendment of said real estate described as follows ; The northerly part of lnlot No. 424 in the City of Jefferson , Missouri , more particularly described as follows : Beginning on the westerly line of said In lot 10 feet northerly of the southwesterly corner of said lnlot, thence northerly with the westerly line of said lnlot 188 feet 9 inches to the northwesterly corner thereof, thence easterly with the northerly line of said lnlot 104 feet , 4.5 inches to the northeasterly corner of said lnlot , thence southerly along the easterly line of said lnlot 138 feet , 9 inches , thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning. Containing 0.38 acres, more or less ; and WHEAEAS, it appears that the procedures set forth in the Zoning Code relating to amendments to Planned Unit Development p lans have in all matters been complied with , as said property owner submitted to the Planning and Zoning Commission and City Council an Amended PUD Plan for the above referenced property. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The PUD Plan Amendment, on file as Case No. P22008 in the Jefferson City Planning Division is hereby approved for the land referenced above . Section 6_. Conditions of the Preliminary PUD Plan appro val , contained in City Ordinance 16083, shall remain in effect. Section ~· Signage shall be erected by the owner of the real estate to inform the public that the parking spaces at the rear of the building are for employee and tenant parking only. Section 1. This ordinance shall be in full force and effect from and after its passage and approval. Passed: _________ _ Presiding Officer ATTEST: City Clerk Approved : ________ _ Mayor Carrie Tergin APPROVED AS TO FORM : City~ Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION August 11 , 2022 COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Emily Fretwell Shannon Hawk Blake Markus *Treaka Young, Alternate Hank Vogt, Alternate Jacob Robinett, Alternate *left early COMMISSION MEMBERS ABSENT Gregory Butler Spencer Hoogveld COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT 5:15p.m. ATTENDANCE RECORD 2 of2 2 of2 2 of2 2 of2 2 of2 1 of 2 2 of2 2 of2 2 of2 0 of2 0 of2 **Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant **Arrived late Guests: Division Chief Jason Turner and Fire Chief Matt Schofield with Jefferson City Fire Department, Joe Bryan, Jeff, Jane, and Scott Schaeperkoetter. Case No. P22008 309 & 311 Bolivar Street, Amendment to PUD Plan Request filed by Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Development plan to change the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast corner of West McCarty Street and Bolivar Street and is described as the northerly part of Inlet No. 424, in the City of Jefferson, Cole County, Missouri. Mr. Barron stated the applicant is requesting an amendment to the PUD Plan for the purposes of parking. The Preliminary PUD Plan was heard by the Planning and Zoning Commission on September 16, 2020 and approved by the City Council on October 19, 2020. The Final PUD Development plan for the property was administratively approved by City Staff in July of 2021. After negotiations between staff and the property owner, the Final PUD Plan included a change in the number of parking spaces at the rear of the building from two to four parking spaces. During the final PUD review phase, staff requested curbing on one half of the parking lot to separate parking from the alley and for the curb to be painted to be visually marked as a fire lane. On the other side, there would be a striped loading zone area for a handicap parking space to serve as a separating barrier along the alley. After this approval, a building permit was issued. In May of 2022, city staff recognized that the rear area had not been constructed according to plan. Upon inquiry, the property owner stated their intent to apply for an amendment to that plan in order to allow for head- in parking. The city issued a temporary certificate of occupancy on June 28, 2022. Chapter 22 and Chapter 32 of the city code is not supportive of head in parking off of alleys. Property owner Jeff Schaeperkoetter, with Capital Opportunity Fund LLC, presented the case. The applicants purchased this property in October of 2019. Mr. Schaeperkoetter is requesting an amendment to the PUD Plan to increase the parking spaces along the alley from four to eight spaces. The building on the property is a two-story building, with the lower level consisting of a coffee shop and roastery and upper level including a one-unit short term rental/apartment. Mr. Schaeperkoetter is hoping to use the spaces for employees as off-street parking and two spaces for the short-term rental. Mr. Schaeperkoetter provided responses to several of the staff considerations, including the prevalence of parking off of alleys in the area and the right of access to the public alley. Joe Bryan, property owner at 304 Bolivar, spoke in favor of Mr. Schaeperkoetter's request. Division Chief Jason Turner and Fire Chief Matt Schofield with the Jefferson City Fire Department spoke regarding the request. The fire department is concerned that the increased number of proposed parking spots will be a burden on the fire department in the event of an emergency. Mr. Turner advised when there are special events in the area, equipment and vehicles are staged in this area. Chief Schofield advised the elevation and utilities in the area make it very difficult to put in an additional drive or widen the alley for fire vehicles. Mr. Birch confirmed the city has the authority to restrict complete access to the alley. Councilman Lester advised there has been a recent discussion to close off the alley behind City Hall/Police Department to the Police Department and city employees only as a safety issue. Mr. Barron stated that staff does not recommend approval of the proposed PUD Plan amendment. The use of the property is a potentially high traffic circulation use, and staff believe that the change in orientation and number of parking spaces has a high potential to affect the traffic circulation of the alley that the public is reliant upon. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment. After further discussion, Mr. Markus amended his previous motion. Mr. Markus moved and Ms. Fretwell seconded a motion to recommend to the City Council approval of the PUD Plan Amendment with the condition that adequate signage be erected to inform the public that the spots in the back are for employee and tenant parking only. The motion passed 7-1 with the following votes: Aye: Cotten, Fretwell, Hawk, Markus, Young, Vogt, and Robinett. Nay: Quigg Jefferson City Planning & Zoning Commission August 11, 2022 Case No. P22008 309/311 Bolivar Street Amendment to PUD Plan Case Packet Contents: Vicinity and Location Maps Application for PUD Plan Amendment Staff Report, including: Ord 16083 approving Preliminary PUD Plan Including specific restrictions on parking/use of the alley (contained within ordinance Text) Preliminary PUD Site Plan Building Floor Plan Final PUD Site Plan Administratively approved by Staff Preliminary PUD Application Packet (August 2020) Fire Administration Staff Report Surrounding Property Owner Notification Letter Notification Map . List of Surrounding Property Owners Page 1-2 3-7 8-9 10-11 12 13 14-17 18-26 27 28-30 31 32 City of Jefferson Planning and Zoning Commission VINICITY MAP .c;:) .,. ~ .. " "4 / cO '"'-' I' Case No. P22008 309 & 311 Bolivar Street PUD Plan Amendment 0 110 220 440 Feet -==-==--· j_ City of Jefferson Planning and Zoning Commission LOCATION MAP Case No. P22008 309 & 311 Bolivar Stre et PUD Plan Amendme nt C-3 ~- 0 40 80 160 Feet ·--. 11 [] I] City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icplanninq@jeffcitvmo.org www.jeffersoncltymo.gov JUl. ! 1 £012 i 1L.'U-.fNiN G & T.J ROTEC11VE SERViCES APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) Concept PUD Plan Preliminary PUD Plan Final PUD Plan Amendment to Final PUD Plan Amendment to Final PUD Plan for Sfgnage PUD Project Name: Case No. P20007 Street Address: 309/311 Bo I j va r Street legal Description: (as follows or is attached) _.cAut...Jt....,aow.....c""'h""e"'d....._ __________________ _ Please attach or Include the following: a) Typed project narrative describing the type and character of the development, including land uses, acreage, proposed residential densities or commercial floor area (FAR); public or private open space, amenities or recreation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-74 or applicable sections of the Zoning Code. The project title and location must be included upon every page . Number all pages and attachments. b) Site Plan and/or Development Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis, if required by Section 35-60; f) Signage Plan, including type, locations and dimensions of all proposed signs; g) Landscaping and Screening Plan; h) Lighting Plan, including pole heights, type of fiXtures or luminaries, and foot candles; i) Project Phasing Plan (if app licab le) j) Application Filing Fee = $500 + $200 advertising fee + $20 per acre + $250 rezoning fee (if applicable) (Revised July 1, 2018) Application Information: ~~::~;Owner: §~B; &l~hggg~r§Y!: +jeft;~son.r,8ity, Phone Number(s): 573-301 7514 MO 65101 Applicant Name (if different from owner):-------------------------- Address~~~~----------------------------------Phone Number(s): _______________________________ _ Consultant Name: __________________________________ _ Address :_~~~----------------------------------------------------------- Phone Number(s): --------------------------------- T e attache · in~ormation accurately represents this proposed project . , 0/~ Jeff W. Schaeperkoetter Owner Signature Printed Name!TiUe Managing Member Consultant Signature Printed Name!TiUe 7/11/2022 Date Date For Staff Use Only: Application Filing Fee Received, ___ _ Amount'-----Check#,____ __ Attachments: Narrative_ Site Plan_ Appffcant!Projectlnfom1atlon Sheet_ 'Note other infom1ation submitted on back page Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative f ormats as required under lhe Americans with Disabilities Act Please anow three business days to process the request Page 1 of 7 3 Amendment Narrative (Case No. P20007) The proposal is to amend the Final PUD Plan approved by the City by changing the number of parking spaces and orientation of parking in the parking area north of the building. between the building and W. Wall Way. a public alley. The Final Plan for this area is depicted on the attached Exhibit A. As shown, it provides for four parking spaces, two each at both the eastern and western edges of the parking area. Exhibit 8 depicts the parking area as it is proposed to be if the Amendment is approved. The proposed amendment would provide for 8 parking spaces in the same area, all to be pull-in parking from W. Wall Way. One handicapped space with an adjacent area for accessibility is included in both the approved and proposed parking area. Discussion The parking area proposed was included in a Site Plan for the property, and discussed at a pre-submission meeting between the owner and city staff. At that meeting, staff indicated that it would not recommend straight-in parking for approval by Planning and Zoning and the City Council, and staff now indicates that this change can only be approved through the major amendment process by the Planning and Zoning Commission and City Council. The following policy suggestions are for the City's consideration as it processes this application: 1. The Owner's desire to optimize off-street parking will lessen the need for on-street parking in the area. The City's prior experience with parking issues in developed and developing areas should cause the City to encourage off-street parking, serving the business's needs and minimizing the impact on the neighborhood. 2. The Owner should have full and unfettered use of the West Wall Way access. It is a public way. and Ordinance No. 16083 already contains significant protections for the City against improper usage of the alleyway. 3. The Owner has previously raised this issue with the City and met with City staff at the site, and the only concerns expressed by staff, in denying the change, related to restrictions on emergency vehicles and access to the tower site at Fire Station 1. Owner believes the City has the ability, and perhaps the legal obligation, to provide for its emergency needs without limiting the public's use of a public way. It appears that the City has adequate space on its own property to provide for its access needs without limiting another property owner on its use of the public way. The Owner believes that the proposed change will not significantly impact the City or the public's use of W. Wall Way, and will improve traffic in the area by increasing on-site parking and reducing the need for use of on-street parking. Page3 Legal Description of Property Case No. P20007 EXHIBIT The following parcel of land, lying: being and situate in Cole County, Missouri: The northerly pan of Inlot No. 424 in the City of Jefferson~ !Vlissouri: and particularly described as foilo\vs: Beginning on the westerly line of said Inlot 1 0 feet northerly of the south\vesterly corner of said inlot. thence northerly \Vith the ·westerly line of said inlot 188 feet 9 inches to the northwesterly comer thereof: thence easterly \\rith the nonherly line of said inlor I 04 feet 4-l/2 inches to the northeasterly corner of said inlot, thence southerly along the easterly line of said inlot 138 feet 9 inches! thence in a ·westerly direction along and with the northerly line of the railroad land to the place of beginning. 5 Exhibit A Final Site Plan Case No. P20007 :·: .,_;;.--;....;.;.;.;..;..;;_~.;..;..~~~ ; .... -...-·-----·+-· .. ---~ ·---~·-··-- .,.~.-:r·r~~·l nrc..,-""'-'-":•t:u. ~1111 , ..... 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(!) ~ wl z 0 uj -l w 5 ffi ~~ en c.. ~g fil 0 cr Q. (/) s ~g 0 ll.. cr II 0 g a: 0.. CITY STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION August 11,2022 Case No. P22008-309 & 311 Bolivar Street, Amendment to PUD Plan. Request filed by Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Development plan to change the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast comer of the intersection of West McCarty Street and Bolivar Street and is described as the northerly part of In lot No. 424, in the City of Jefferson, Cole County, Missouri. Nature of Request The development of the property was approved via the PUD Plan approval process. The building on the property is a two-story building, with the lower level consisting of a coffee shop and roastery and upper level including a one-unit short term rental/apartment. The property owner is requesting an amendment to the approved PUD Plan with respect to the number and orientation of parking spaces adjacent to the alley. The Final PUD plan shows 4 parking spaces accessed via a short driveway with access to the alley. The proposed amendment shows 8 head in parking spaces accessed from the alley. City Staff have detennined that the requested amendment does not qualify as a Minor PUD amendment, and directed the property owner to the Major PUD Plan amendment process. Historv and Seguence of Development Approvals The Preliminary PUD Plan for the development was heard by the Planning and Zoning Commission on September 16, 2020, and subsequently approved by the City Council on October 19, 2020. Specific concerns by city staff regarding the arrangement of parking and access to the ally were discussed with the applicant/property owner prior to the Planning and Zoning Commission meeting and again prior to City Council meeting. The approving city council ordinance included specific requirements with respect to the access and use of the alley that were negotiated between city staff and the property owner and inserted as an amendment to the Council Bill. The Preliminary PUD Site Plan included a small parking area with driveway access off of the alley and space for two vehicles (one regular and one handicap space). The Final PUD Development plan for the property was administratively approved by City Staff in July of 2021. The Final PUD Plan included a change in the number of parking spaces at the rear of the building, increasing the number of parking spaces from 2 to 4, which was negotiated between the property owner and city staff and deemed approvable within the Final PUD Plan administrative approval process. Curbing to separate the parking lot from the alley was shown to be installed on one half of the parking lot (the portion closer to Bolivar Street) and not installed on the other half (where a stripped loading zone area for a handicap parking space would serve as the separating barrier along the alley). The approved curbing was planned by Fire Administration to be visually marked as a fire lane to further restrict parallel parking in the alley and eliminate conflict with emergency access. On May 16, 2022, city staff recognized that the parking area was not installed according to the Final PUD Plan, with the concrete curbing along a portion of the parking area missing. Upon inquiry, the property owner stated their intent to pursue an amendment to the PUD Plan to permit the parking lot as constructed (without the island) and with head in parking spaces accessed from the alley. The property owner was informed by staff that a Certificate of Occupancy for the project could not be issued unless the parking is installed according to plan or PUD amendment approved. Interior construction activities on the lower level of the building, which houses a coffee house and roastery, were completed in June and a temporary certificate of occupancy was requested. City staff issued the temporary certificate of occupancy on June 28, 2022 and business license for the coffee house shortly thereafter. 8 Staff Analysis Construction on the building and site is in progress and nearly complete. The alley adjacent to the site serves as access to the rear of Fire Station Number I. In addition to the unique access needs associated with the public emergency service nature of the fire station, Fire Station One houses the emergency response boat used when responding to emergency situations on the Missouri River or other water emergency situations. For these reasons, the nature of access to the alley has been a major item of concern and negotiation with respect to the development of this site. Specific staff concerns are: I . That the orientation of the parking spaces will have a higher possibility of obstructing the alley. The head in parking would rely on the public alley for circulation (pulling in and backing out of cars) whereas a small parking lot with driveway access would only rely on the alley for driveway access, not the circulation of specific vehicles accessing parking spaces. 2. That the increased number of parking spaces will result in a higher level of traffic in the alley and a higher possibility of affecting emergency dispatch of vehicles. The primary access for the site is via a driveway from Bolivar Street, which accesses a front parking lot. This front parking lot contains 19 parking spaces (two more than shown on the approved Preliminary PUD Plan). The Preliminary PUD Plan application included a detailed breakdown of the use of the building and case that 15 on-site parking spaces would be adequate to serve the building. Despite the prevalence of head-in parking in the downtown and other older areas of the City, the City Code is not supportive of head in parking off of alleys. Chapter 32 of the City Code restricts connections to the right-of-way to 40 feet in commercial situations (essentially not differentiating between driveway connections and head in parking situations). Chapter 22 of the City Code provides the basis for parking along right-of-way, and does not include provisions to accommodate private parking off of public right- of-way. Staff Recommendation: Staff does not recommend approval of the proposed PUD Plan amendment. Use of zoning powers to regulate the level of access to public right-of-way, especially where essential public services are heavily reliant on such right-of-way, is appropriate. The use of the property is a potentially high traffic circulation use, and staff believe that the change in orientation and number of parking spaces has a high potential to affect the traffic circulation of the alley that the public is reliant upon. Because the currently approved parking configuration was an essential condition of staff's previous support and approval of the original PUD plan, staff cannot recommend an amendment away from the previously negotiated parking solution. Staff Recommendation Form of Motion (all motions shall be positive, staff does not recommend approval of the required motion) Motion for approval of the PUD Plan Amendment. Attachments: Ordinance 16083 -City Council approval of Preliminary PUD Plan, including: o Specific restrictions on parking/use of the alley (contained within ordinance text) o Preliminary PUD Site Plan o Building Floor Plan Final PUD Site Plan (administratively approved by staff) Preliminary PUD Application packet AS AMENDED BILL NO . 2020-034 SPONSORED BY Councilmember Graham ORDINANCE NO ._--+f~Lp~QL.L.6L-L.3..L--- AN ORDINANCE OF THE CITY OF JEFFERSON APPROVING A PRELIMINARY PUD PLAN FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. WHEREAS , Oakbrook Properties LLC, owner of the real estate hereinafter described having submitted a Preliminary PUD Plan Amendment of said real estate described as follows; The northerly part of lnlot No . 424 in the City of Jefferson, Missouri, more particularly described as follows : Beginning on the westerly line of said In lot 10 feet northerly of the southwesterly corner of said lnlot, thence northerly with the westerly line of said lnlot 188 feet 9 inches to the northwesterly corner thereof, thence easterly with the northerly line of said In lot 104 feet, 4 .5 inches to the northeasterly corner of said lnlot, thence southerly along the easterly line of said lnlot 138 feet, 9 inches , thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning . Containing 0 .38 acres , more or less; and WHEAEAS , it appears that the procedures set forth in the Zoning Code relating to Planned Unit Developments have in all matters been complied with. as said property owner submitted to the Planning and Zoning Commission and City Counci l a Preliminary PUD Plan for the above referenced property. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. The Preliminary PUD Plan, on file as Case No . P20007 in the Jefferson City Planning Division is hereby approved for the land referenced above . Section ~-Pe rm itted Land Uses . Permitted uses for the property shall be limited to Roastery, Short Term and Long Term Residential Rental , General Retail, Coffee Shop , and any permitted uses of the C-2 zoning district Signage and lighting shall adhere to the allowances of th e C-2 zoning district. Section ~-Common Areas and Publi c Land . No common areas are proposed and no lands are dedicated to public use with this PUD Plan . Section 1_. The public alleyway known as "W . Wall Way" (the "alleyway") shall be designated as "no parking" from the intersection of the alleyway and Bolivar St. to th e eastern property line of the subject p roperty. The a ll eyway /0 shall not be used in the operations of any commercial or residential use on the subject property in that no owner or occupant of the subject property shall suggest, encourage, or, with knowledge, allow or permit vendors , customers, tenants, or invitees to park. idle, or block the alleyway at any time. Nothing in this paragraph shall be construed (1) to prohibit the use of the alleyway for general vehicular or pedestrian access to the parking lot on the subject property which is directly adjacent to the alleyway; (2) to proh ibit ingress and egress along any point of the alleyway adjacent to the subject property; (3) to prohibit the owner or occupant from trash service pickup along the alleyway; or (4) to crim inalize or otherwise force any vehicular user to not comply with any traffic regulations of the City of Jefferson, such as stopping at stop signs or yielding to pedestrians. Furthermore, nothing in this paragraph shall require the owner or occupant of the subject property to enforce the parking, idling , or blocking restriction in any way other than making a reasonable effort to obtain voluntary compliance and, if unsuccessful , reporting the suspected violation to the City of Jefferson for either police or towing action. Section .§.. This ordinance shall be in full force and effect from and after its passage and approval. Passed: flfflf.J-!JI J q, 'J..o Ji) ' Presiding Officer ATTEST : Approved : C (/L · L U 1 2 0 2(~ --,- Mayor Carrie Tergin '.._ APPROVED AS TO FORM : ,· ( / -~-'-<._ -·---·---- City A~6rn~y (. / ,· I/ , ... a.-uur. ... s 1 1.: rn· r:o K: SITE STUDY 0.40 ACRE SITE ... .. : ---.,.. ' .. .,.. ··~t ,. .... ·~~~.-t j . I •,o' • ~ ~ '• ~ . ·• \ J c F F E R S 0 N C I T Y • 1\·1 1 S S 0 U R I OAKBitOOK JlJtQPERTIES. LLC ~· -~-----.-----. PARKING 2SPACES i1.r.r '·'· r-:- 111 J.,~ I . , ---......... ------~~ ii' :: f.':.. ~ ., < " , u -; v) ~ ~ ~ 6 ::::::: ~ ~ 0 0 ~ ::!:: ~ < 0 0 z ;<CJ 0 "--J , ........ ;:::> :;;co f' ~ b . 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OJS.t.OS "" Ol~cft:C.. .. .acft I I !I I .... =,~o-~~·.KX ---•-;o--·----·----·----·----· lj:Jr-. -: ---·----·--· FINAL PUD SITE PLAN~:;,....---t OZS.O.JJ ., .. c.ol'-2,74 ... --------.. ---«----.. -----... 1 ..._ 1.10' 01 tO' ICif'C...... . ............................................................................ -:.-:.-:::-:.~.~ •ltO'ICif'C_rM..._ Uf\-tn.IQ, "'-1n.cl0 PROPOSED BUILDING 309/311 BOUVAR STREET Jefferson City, MO I Area:z 0.39 acres ZONED: PUD -~-=1 1 '"'!~ :.= • j .. ( en,tllo --'"' , 1 OZS.t.H .... -10 ... -&;,._.~:;::o.:~,.J...:~;;~.}~~fr~-:-r.~lf:~-~;f~~~~-~~~~?If:~~~~~~~\.~ -----· ------ ~!o .. ~.C~ ao::.-,~u.c j : ~r-------1 ce 6/2/Z II I "'0 :IJ 0 ~ "'0 §_ 0 CJ) ~~ , m :a c 0 , OJ im m c ~ F m c sn m 6 z G> a n-1-1. "",:. -- q -·~l· ~ II ~ I It ~ I ~ lli_UI.Jj ~ -=· .::'to;, I ~Zt :Of:!~ ;. " ······l·· ,I fl l I , ___ ..-.a) • • •• .iZU Ol• .till @ :15-o-:l ~WOa't !.M;IOC)l! KI-'W-= .......... -"il' '10111: I (All! .oo) n llo.I\S .laAROIJ 1 . ., .. 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I ................ - [1 T~ :,J PLAN stcnON A-A @CONCRETE MEDIAN STRIP C lloCI&I.N1.$ ---------·------------------------------··-----·----- PIIIHTSIS~ I I I CONSTRUCTION DETAilS C102 0 5C 0 City of Jefferson Department of Planning & Protective Services 320 E McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 lcplannlna@leffcitvmo.ora wwwJeffersoncltymo.gov Original PUD Application Submitted August 2020 APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) Concept PUD Plan Preliminary PUD Plan Final PUD Plan 0 0 Amendment to Final PUD Plan Amendment to Final PUD Plan for Signage PUD Project Name: Oakbrook Properties StreetAddress: w McCarty Street (600 block, number not yet assigned) Legal Description: (as follows or is aHached)_=A~t...-t;..,;;a.;..;c;;.:;h;;;;..e;;;...d;__ _________________ _ Please attach or Include the following: a) Typed project narrative describing the type and character of the development, including land uses, acreage, proposed residential densities or commercial floor area {FAR); public or private open space, amenities or recreation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-74 or applicable sections of the Zoning Code. The project title and location must be Included upon every page. Number all pages and attachments. b) Site Plan and/or Development Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis, if required by Section 35-60: f) Signage Plan, including type, locations and dimensions of all proposed signs; g) Landscaping and Screening Plan; h) Lighting Plan, including pole heights, type of fiXtures or luminaries, and foot candles; i) Project Phasing Plan [If appHcable) j) Application Filing Fee = $500 + $200 advertising fee + $20 per acre + $250 rezoning fee (if applicable) (Revised July 1, 2018) Application Information: Property Owner. 0akbrook Properties. L.L.C. Address 320 Nishodse Blf, Jefferson City, MO 65101 Phone Number(s): 573-301-7514 Applicant Name (if different from owner):------------------------ Add~s-~~~-----------------------------------------------------------PhoneNumbe~s):. ____________________________________________________________ __ Consul~ntName: _________________________________________________________________________ __ Address=--=--~----------------------------------Phone Number(s): _______________________________ _ Jeff W. Schaeperkoetter, Member 8/9/2020 Printed Name!TiUe Date Consultant Sfgnature Printed NameiTitle Date For Staff Use Only: AppRcatlon Filing Fee Received~---Amount,_ __ _ Check#. __ _ Attachments: Nanative_ Site Plan_ Applicant/Project Information Sheet_ •Note other Information submitted on back page lndlvfduals should contact the ADA Coordfnator at (573) 634-6570 to request accommodations or alternative fonnats as required under the Americans with Oisabffities Act. Please allow three business days to process the request Page 1 of7 City of Je«erson Department of Planning & ProtecUve Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icolannlna®leffcltvmo.ora www.jeffersoncltymo.gov Project Information (Please use additional sheets if necessary) Name of Project Oakbrook Properties Location/Address w. McCarty Street (600 block, number not vet assigned) Submitted bv Oakbroqk Properties, L.L.C. Applications Submitted Da-P&Z: Zonin2 Amend Com_n_ Plan Amend Special Exceotion lPUD) Sub. Plat Annexation 0 BOA: CUP Variance A2peal {Check box and circle 0 Staff. Site Plan Bldg Plans Grading Plan Change ofUse Temp Use item) 0 Other: Consultant(s) (List lead consultant and all others who are responsible for major project elements) Lead Consultant Name I Firm Name I Address Telephone Number .I Fax No. l E-Mail Consultant Name I RrmName I Address Telephone Number I FaxNo. I E-Mail Consultant Name f Firm Name l Address Telephone Number I Fax No. I E-Mail Property Owners! Applicants (List owner; Mark "X .. next to the name of the primary contact) TOWner Name Oakbrook Properties. L.L.C. Address 320 N; _,._ ~ e Blf .T ~_,_, ri+u Mn Rfi101 Telephone No. 573-301-7514 I ~ , Fax No. I E-Mail ljwschae@hotmail.com J Applicant Name Oakbrook Prooerties. L.L.C. Address 320 Nishodse Blf~ Jefferson Citv MO 65101 Telephone No. 573-301-7514 I Fax No. I E-Mail jwschae@hotmail.com Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative fonnats as required under the Americans with Disabilities Ad. Please allow three business days to process the request Page2of7 . /q ·. EXHIBIT A The following parcel of land, lying, being and situate in Cole County, Missouri: The nqrtherly part of Inlot No. 424 in the City of Jefferson, Missouri, and particularly described as fo1Iows: Beginning on the westerly line of said Inlot 10 feet northerly of the southwesterly comer of said inlot, thence northerly with the westerly line of said inlot 188 feet 9 inches to the northwesterly comer thereof, thence easterly with the northerly line of said inlot 104 feet 4-1/2 inches to the northeasterly comer of said inlot, thence southerly along the easterly line of said inlot 138 feet 9 inches, thence in a westerly direction along and with the northerly line of the railroad land to the place of beginning. ~-0 ATTACHMENT TO PRELIMINARY PUD APPLICATION Oakbrook Properties, L.L.C. Property at corner of Bolivar and McCarty Streets (0.40 acres) The Preliminary Plan for the Planned Unit Development District includes the following: (1) The scale and north point. Shown on survey. (2) Boundaries of the property to be developed. Shown on survey. (3) The names of the owners of the property and the individual or firm responsible for the preparation of the Preliminary Plan. Current Owner of the property and individual responsible for preparation of plan: Oakbrook Properties, L.L.C., 320 Nishodse Blf, Jefferson City, MO 65101; and Jeff W. Schaeperkoetter, Managing Member of Oakbrook Properties, L.L.C., with assistance from CMPS for topographic survey and Porter, Berendzen & Associates, P .C., Architects, for plat overlay (Site Study). (4) The existing zoning of the tract and the zoning of properties which are within 200 feet of the boundaries of the property. Current zoning of the property: PUD. The property to the north is also zoned PUD. The property immediately to the south and east is also zoned PUD. Across the railroad tracks to the southeast, across McCarty to the south and southwest, and across Bolivar to the west (and south of Wall Way) is zoned C-2. Across Bolivar to the west (and north of Wall Way) is zoned RA-2 and C-1. The State parking lot to the southeast on McCarty is zoned C-3. (5) The location, type and size of structures, on properties within 200 feet of the boundaries of the property. To the south across McCarty Street are commercial structures of varying sizes. To the west across Bolivar Street are a mix of structures with commercial and residential uses. To the north across Wall Way, a public way, is the large fire station for Jefferson City. (6) Acreage of the property to be included in the Planned District. The total area of the property is 17,060.4 square feet, for an acreage of slightly less than 0.40 acres. (7) Existing contours on an interval of not more than five feet and not less than two feet. The Owner has engaged CMPS to produce a topographic survey with existing contours on intervals of one (1) foot. A copy of that survey is provided with this application. (8) The location and direction of drainage of all water courses and a drainage plan with sufficient information to indicate the intent of the owner. This site drains toward the south and southwest (toward the railroad right-of-way at the southern boundary of the property) and the existing stormwater drainage is In the Bolivar Street right-of-way at the southwest corner of the property. At the south of the property, a 11 bioswale" area of sufficient size and capacity will be constructed to allow for drainage of the initial1.37" rain event for the 17,000 square feet area to be treated. (9) The location of existing and proposed sanitary sewers. Existing sanitary sewers are shown on the topographic survey. J../ Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) (10) The proposed size, location, height, use and arrangement of all buildings except single family dwellings; the location and capacity of off-street parking areas, entrance and exit driveways and their relationship to existing and proposed streets; building lines; easements; common land and open space; and proposed streets, alleys and pedestrian ways. o Size, location and arrangement of buildings are shown on the plat overlay. The height of the buildings will not exceed that allowed by the City Code. o A driveway is currently located onto Bolivar Street near the intersection with McCarty Street. The driveway will be relocated to the north and farther away from the said intersection as shown on the plat overlay. A driveway at the rear of the building (to the northwest) will enter on to Wall Way as shown on the plat overlay. o Easements, streets, alleys and a pedestrian sidewalk are shown on the plat overlay. o Parking analysis (see separate Discussion attached): Coffee roastery-800 square feet (Mfg/production category)-Two employees- 2.2 spaces Office space-300 square feet-1 per 300 sq. ft. GFA-1 space Coffee shop (see below for proposal of parking requirement for this space)- 1,800 square feet plus 300 outdoor-9 spaces at 1 per 250 square feet. Short term rental-BOO square feet-2 spaces (on-street parking permitted) less nold Town" allowance for on-street parking-5 spaces (based on frontage over 125 feet) In sum, 9.2 spaces off-street is required. In order to allow for the normal periods of higher customer traffic, an extra 5 spaces is considered adequate, for a total of 15 spaces as optimal. The attached site plan contains 19 spaces, and the plan will provide that those spaces will be larger than the minimum required by Ordinance. (11) Proposed landscaping and buffer zones. Shade trees will be provided as required (possible locations shown on the site study), and other landscaping on-site. No buffer zones are required. (12) Provide for the dedication of any right-of-way for the widening, extension or connection of major streets as shown in the Thoroughfare Plan. No dedication of any right-of-way is proposed as there are no impacts on street widths. (13) Establish the underlying zoning, mix of uses, density, layout, design and phasing of the proposed Planned Unit Development. Owner proposes a mix of uses which would include all uses permitted in C- 2 zones. No phasing of the Development is proposed. Other notes: 1. Off-street loading will comply with City Code. 2. Visual clear zones: Sight triangles are clear as shown on site study. 3. Setbacks: In view of the small size of the property, Owner requests that setback requirements be waived Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) Other Notes (continued): 4. Signage: Signage will be compliant with the City's signage ordinance. The Owners anticipate a free-standing sign positioned along the South boundary of the property (shown on site study). 5. Lighting: Ughting for the Parking lot will be designed and placed in accordance with City requirements (proposed location shown on site study). 6. Fire Hydrants: Fire hydrants are currently located at the property and meet City requirements. Plan Approval: Commission Chairperson Date Director of Community Development Date Oakbrook Properties, L.L.C. PUD Application (600 Block of W. McCarty Street) Note: Discussion for coffee shop parking requirement. The Owner's Redevelopment Contract with the Housing Authority required 2,500 square feet of floor space. In consideration of subsequent social distancing and spacing requirements suggested by public health officials, and the impact on inside seating for coffee shop purposes, the Owner and its prospective tenant have opted to increase the floor space of the coffee shop from 1,400 to 1,800 square feet. The larger size will seek to accommodate the expected customer usage with greater spacing between tables and seating areas. The City Code provides categories for parking requirement such as bar/tavern, smoking lounge and restaurant (all at 1 parking space for 100 square feet of gross floor area), general retail (1 per 250), and low volume retail (1 per 500). The Code also provides: ''The Director shall determine the parking requirement for uses which do not correspond to the categories listed in Exhibit 35-58A. In such instances, the applicant shall provide adequate information by which the proposal can be reviewed." The Owner proposes that the general retail category be applied, or, in the alternative, that the Director determine that the coffee shop use does not correspond to the categories listed in the Code, and that 1 parking space per 250 square feet be required. The following information is provided to support the alternative requests: Type of uses: Coffee shop for consumption of coffee, other drink and limited food items, retail sales of bag coffee and other items, area for preparation of items available for consumption on-site, with amenities on-site such as restrooms and areas for viewing. Number of employees: Two service employees at higher volume times. Building design capacity: To be determined. Square feet of sales area, service area, etc.: Seating (800), Sales/ordering (300), handicapped accessible restrooms (200), kitchen/preparation (500). Parking spaces proposed on-site: 17 per site study, but may have to be adjusted depending on set- back, loading zones and other contingencies. Parking spaces provided elsewhere: 5 on-street parking spaces. State parking lot within 200 feet. Hours of operation: Generally, 6 a.m. to 5 p.m. daily (currently not open Sunday), may be expanded. <1-J ln ST UDY FOR: .-;;.,) , ..... , II ;!'" ~~ ~,s !j I t"f1J I ......... n.tt I I II N N ~.-~ •• l.-:::=:il ......... _ ...... , i------···. I ' I ~ ... , ... '. ' :..-;· 'i .'. I ; ; I '· ·'' .·;.:.···:.: \ \ \ ........ _._, ___ ·-····-···. . .................. -·-·----·----·-r · ____ .... _., ltt,t1L-_. ----- tnt'•··· lu l••l i·!:t "·~. ~, -.. --1 ·-1-1 PROF'~t:" F.UI L D IN~:; ·------l ·---- i '· --; . i • . -1 ......... PARKING ·--~~ 2SPACES '~ I --' .~,f-.. , !·-··; !: ,.8 ~: ': .. ·:\ .... , .. I \ ~-: "::.~, r_ .. ___ _ . , .. [! lulul r !ll '\.:~·-·-·""·"'·· I. I . :I ____ ,_ f.= ·I '2:::-E' . -...... ~---· .......... .. SITE STUDY OAKBROOK PROPERTIES, LLC (i) rMtt.Utludua.\t.-\•~t.&. r.C. 0.40 ACRE SITE JE FFERSON C IT Y, MISSOURI ~~ ~ SCALE, 1• • 30'·0" .;{lf'"• 1'01t1'CH., UI!IU!NDZ.I!N &ASSOCIATES-A ltCII ITI!CTS •"'\; ;• ASHLAND. MISSOUJU JU l. V :!0:!0 t...J ~ -~~l -, II DID I~ ':l I ! PAn ~ i II e<>te>TOft II I ·I PeGt< PM10!Kl0f< -1 =teo:.~ " I I li ., I PGC;I< --··:--, ,-._. I ' """e 5HOP ll i ·, I GOI'f'el! ... .,.. DeL<>H 'I ' ·.1 l i 3-STOP..Y C:.Orf'F.i: -I Ol'EP. L EVI:L 3-STOi'~Y C:Of'f'O:i ' -Il PPEr~ L EVEL :..~AU!• I' 1 1:)·0 " L~\·-J4 l lV CL 1-J.'!!~• :.•.•t!O ~·f. ~:.A:..!;· ,. • u· c;· · ------,,., _.! u . f'L.l. ;.·.,::;., ··.--:_~;;.- STUDY FOR: BUILDING STUDY OAKBROOK PROPERTIES, LLC CD rt\ntt. Uc m;dun ,\t: /t).ocbtt.t.. r.c. 0 .40 ACRE SITE JEFFERSON CITY, MISSOURI M:'l ~ ~ SC.AL.J:, I" • 15'-0" •:2i l') rORlllll, Ol!lli!NIJZl!N &.ASSOCIATES • J\llCIII1'1JCTS '~t j J\SBI.I\NO, MISSOURI JUI.Y :!0!0 ·,·/otri•C'\'1 Scilofldd. Flf:! Cllii:J Jetfer,on Cil'l Fire Deparrmcnt 105 E ~.t f.~ iller Sircet .dfcJ\011 Cit\'. f<.IO 65101 Planning and Zoning Commission Date: August 4 , 2022 Subject: 311 Bolivar Street/Three Story Coffee Co:'' Tr·-g:r~. · •. ":~· ·: :it) vi 1~:::: ;un 320 East h·lcC1rt1 \;1 ~e: Jf.!ife: >Uil (It'{, iviO 5510 I In the fall of 2020, the Jefferson City Fire Department (JCFD) came to an agreement on a PUO with the developer/owner of 311 Bolivar Street, Jeff Schaeperkoetter. When the development was initially proposed, the JCFD's primary concern was that it would create additional static and transient traffic that would limit access to the dead-end alley, restrict emergency vehicles responding to emergency incidents, and interfere with required access to the communications tower site at Fire Station 1 . Regardless , Mr. Schaeperkoetter and the JCFD agreed on a compromise that would allocate 2 parallel parking spots off the alley, which was later approved by the City Council PUD for this site. In May 2022, Mr. Schaeperkoetter requested the JCFD visit 311 Bolivar Street to obtain approval for additional parking to the rear of the newly constructed Coffee Shop and Air B&B. Chief Schofield, Division Chief Turner, and Asst. Chief Bowden reviewed the request for additional parking and provided the following response: On May 31 , Fire Department representatives met with Jeff Schaeperkoetter to review the desire for additional parking of four or more spaces with future parking needs considered towards the East side of the property and elimination of the curb originaffy agreed to in the PUD. The Fire Department is concerned this wiff create additional static and transient traffic that will limit access on the dead- end affey and restrict emergency vehicles, as weff as interfere with required access to the communications tower site at Fire Station 1. After careful consideration of the information provided on the desire for additional parking already constructed at the rear of Three Story Coffee, the Fire Department believes that the Final PUD site plan approved on 7-9-2021 already represents a substantial compromise on the part of the Fire Department that takes into account the concerns noted above. It is not in the interest of the public that we serve to further complicate traffic congestion in this limited access area. The JCFD supports the original proposal of the approved PUD and believes that the development is a welcome improvement over what has long been a vacant gravel lot. The JCFD believes that allowing any additional parking has a high potential to increase the risk for delays in getting emergency vehicles in and out of the alley way between the two properties. Furthermore, after several rounds of discussion and negotiation on the subject, it is discouraging that the parking area was not installed according to plan. The JCFD is concerned that build ing additional parking outside of the original scope approved in the PUD is a systematic approach to higher utilization of the alley for a typically high traffic commercial use . It should be noted that during our discussion, Mr. Schaeperkoetter stated his intent to construct an additional parking lot east of the build ing to accommodate 10 more vehicles . The JCFD requests that the Planning and Zoning Commission deny this petition to change the PUD plan to allow additional parking behind the building at 311 Bolivar Street. )) City of JefferrsoU'IJ DepaT1ment of Planning & Protective Services 320 E. McCarty St. Jefferson City, MD 65101 July 25, 2022 Dear Property Owner: C arrroe Tetrgon, N.ayorr Sonny Sanders, AICP, Birector Phone:57~~64~ Fax: 573-634-6457 This letter is to notify you that !he Jefferson City Planning and Zoning Commission '4fill meet at 5:15 p.m . on Thursday, August 11, 2022 , to consider the following matters (see map on back): Case No. P22008 -309 & '31 ·{ Boli'4a•r .Street, Amendment to PUO Plan. Request filed b~ Capital Opportunity Fund LLC, property owner, to amend the approved PUD Planned Unit Developmentplan to chang e the number and orientation of parking spaces located on the north side of the property adjacent to West Wall Way. The property is located on the northeast corner of the intersection of West McCarty Street and Bolivar Street and is described as the northerly part of lnlot No. 424, in the City of Jeffers on, Cole County, Missouri. As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunalely, we are un ab le to record comments received by telephone, however, written comments may be directed-to the Planning and Zoning Commission in one of the following ways : e-mail: JCPianning@jeffersoncitymo.gov fax : Dept. of Planning and Protective Services I Planning Division 573-634-6457 mail: Dept. of Planning and Protective Services I Planning Divi sion John G . Christy Municipal Bui lding, 320 E. McCarty Street Jefferson City, MO 65101 Written comments received on or before 1:00 p.m . on the day of the meeting will be made a paFtof the official record and copied and distributed to Commission members at the meeting. Those unable to prov ide written comments in advance are invited to deliver their comments to the Commission Chairman on~ at the meeting . Correspondence received after 1 :00 p.m. will be included in the official record, but the[.e is no guarantee that copies will be made for distribution to all Commission members. For your information, this case is tentatively scheduled for a public hearing in front of the City Cormcil on September 19, 2022. The City Council meets at 6:00p.m. in the Council Chambers of the John G. Christy Municipal Building, 320 East McCarty Street. Information regarding this case may be viewed on the Planning and Zoning Commission webpage al: httoJ/\WiW.ieffersoncitvmo.aov/governmenUolanning/planning . and zoning commission .php If you have any questions concerning this matter, please contact 573.634.6573. Best Regards, Kortney Bliss Planner 1 Individuals should contact the ADA Coordinator at (573} 634-6570 to request accommodations or alternative fonnats as required under the Americans with Disabilities Act. Please allow three business days to process the reCj!:lest. Please caU (573) 634-6410 with questions regarding agenda items. Cat}1 of J~fferson P~anHr~ing a011d Zcnung Commussion ILOCAT~O~ MAP Case No. P22008 309 & 311 Bolivar Street PUD Plan Amendment 0 40 80 '"· 160 Feet m ,.., __ .-. ... ~- m :;;:.eo:.s;:t,ftll m .. __ _ m--......... ~ ..... m---... CIO- m C:: =: ::::-:., m r;-....:,-au---- 18 ............. - IB .. r-- EI =-~ ..:::. .. .::-::,.... sw....,-•-r- rm -..---..a-1"-l!ll"M......, __ 0 .,..,..,.llloo!-.Sio 10oo1 e :=.::-,:-~~ ..... --~-.. 1:.11 '{/.,:1;c:lj -·- E!l-~- 81 I' =:... -:' .. "=""' .... -...... ..-l) 8]--.--... -e-..... ---. .. art~~~~aMIIQlr GD--~oom---r-.. · ..... - ID~~~~~-IIC!IOI'Iof er---~~~oo-~ --~-------\N \) - 8I9BM QRAIHAO§ SJRucruRJ!S ... ~··--·t•a..I'Qel7&.acl, t M.Sfi,IIO ......ot-.on.o.n'cto,-...a ... ~ ,.. .t Olol \ n. .. :=· 01.1 "\· 11/i ~· .. --., ra~-,_.,.. ~.,,_ IOestU t ... na.n t an.t7J.IO _ ..... 011•1.11 .... CII'MJI ... Cll7 -.,.,. Clldt lUI ., ........_11-Jm_ _,uotan.scuo =.."'cll!~":i. I I v I I ··c~····· SJORM !)IWMAO§ rrees .... :c-.,~~ru::~ .. c;.··tcll ---•-;:.--·----·----·----·----~ ... ·-.. -. ---·----·--· OHeO.ncto,-.t,'l'tcfo ______ .... __ « .. ------..... t------ PI..O....-tll'ttfiiCIJICea.etl ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••• ~.=~- -··"""-"""' 0 PMII ell#f 01 11° ~ e l,'l'tll llf\otMt,SO,. U\•"'~ CIHeUt .... 01-.uf ... I:N'e7.n ... @ FINAL PUD SITE P.LAN ~-==::::r.------1 PROPOSED BUILDING 309/311 BOUVAR STREET Jetfem~n Cily, MO Areaa 0.39 acres 20NED: PUD ! 1 Inch • 10 FEET ------------·------------- lulv'. ttc -:=-m.""=",r •• 10 10 ( o..,111e IHio-root.) Case No. P22008 PUD Plan Amendment 309 & 311 Bolivar Street > 0 62.5 125 185 ft. Notification Buffer / / \ 250 375 500 Feet / 3} Jefferson City Planning and Zoning Commission Property Owner List P22008 309 & 311 Bolivar Street 7/22/2022 LINCOLN CENTER L L C 1718 HAYSEL TON DR JEFFERSON CITY, MO 65109 623 W MCCARTY ST MO 65101 OAKBROOK PROPERTIES L L C 320 NISHODSE BLUFF RD JEFFERSON CITY, MO 65101 621 W MCCARTY ST MO 65101 SIMS, WILLIAM DOUGLAS TRUSTEE 330 BOLIVAR ST JEFFERSON CITY, MO 65101 330 BOLIVAR ST MO 65101 AT&T SERVICES AT&T SERVICES TOWER PROPERTY TAX TEAM 754 PEACHTREE ST NE 16TH FLOOR ATLANTA, GA 30308 621 W HIGH ST MO 65101 LINCOLN CENTER L L C 1718 HAYSELTON DR JEFFERSON CITY, MO 65109 629 W MCCARTY ST MO 65101 AMERICAN TOWER CORP SITE #274000 % PROPERTY TAX PO BOX 723597 ATLANTA, GA 31139-0597 621 W HIGH ST MO 65101 MISSOURI PACIFIC RAILROAD 210 N 13TH ST ST LOUIS, MO 63101 W MCCARTY ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR . JEFFERSON CITY, MO 65109 701 W MCCARTY ST JEFFERSON CITY, MO 65101 MASTROGIANNIS PROPERTIES L L C 117 MONTEREY DR JEFFERSON CITY, MO 65109 620 W MCCARTY ST MO 65101 MISSOURI STATE OF PO BOX809 JEFFERSON CITY, MO 65102 611 W MCCARTY ST MO 65101 MISSOURI LOCAL GOVERNMENT EMPLOYEES RETIREMENT SYSTEM (LAGERS} PO BOX 1665 JEFFERSON CITY, MO 65102 701 W HIGH ST MO 65101 BRYAN, JOSEPH T 304 BOLIVAR ST JEFFERSON CITY, MO 65101 304 BOLIVAR ST MO 65101 KALUGINA, SVETLANA 306 BOLIVAR ST JEFFERSON CITY, MO 65101 306 BOLIVAR ST MO 65101 RADEMANN, EDWIN A & JUDY A TRUSTEES 4820 RAINBOW HILLS RD JEFFERSON CITY, MO 65109 716 W MCCARTY ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR JEFFERSON CITY, MO 65109 712 W MCCARTY ST MO 65101 SCHRIMPF, STEVEN 2820 BRUSH CREEK CT JEFFERSON CITY, MO 65109 308 BOLIVAR ST MO 65101 JEFFERSON CITY DISTRIBUTORS INC 301 CONSTITUTION DR JEFFERSON CITY, MO 65109 710 W MCCARTY ST MO 65101 Jefferson City Planning and Zoning Commission Property Owner list P22008 309 & 311 Bolivar Street WANSING, FRANKLIN G 310 BOLIVAR ST JEFFERSON CITY, MO 65101 310 BOLIVAR ST MO 65101 CITY OF JEFFERSON FIRE STATION 320 E MCCARTY ST JEFFERSON CITY, MO 65101 621 W HIGH ST MO 65101 LINCOLN CENTER ll C 1718 HAYSELTON DR JEFFERSON CITY, MO 65109 711 W MCCARTY ST MO 65101 1914 PROPERTIES L L C 1234 ASH BURY WAY WARDSVILLE, MO 65101 328 BOLIVAR ST MO 65101 CITY OF JEFFERSON 320 E MCCARTY ST JEFFERSON CITY, MO 65101 615 W HIGH ST MO 65101 OAKBROOK PROPERTIES ll C 320 NISHODSE BLUFF JEFFERSON CITY, MO 65101 W WALL WAY MO 65101 7/22/2022 Jefferson City Housing Study Presentation to City Council September 19, 2022 Prepared by RKG Associates Presentation Overview 01 | Key Trends 02 | Data Overview 03 | Gaps & Opportunities 04 | Strategies Cover Photo Source: Jefferson City Magazine Key Trends Key Trends 1 2 3 Older Millennials and Older Adults are driving population growth.4 5 6 The housing stock is aging, particularly among rental units. Single -family homes dominate housing stock. There is a tight supply for rental housing across price points. Home prices and rents have increased over the last decade driven by supply constraints. Most workers in Jefferson City commute from surrounding communities. Housing gaps exist at the low -and high -income ranges. Data Overview Older Millennial and Older Adults are driving population growth.01 Although population growth has slowed in the recent decade, the city’s population has grown decade -over- decade since 1970. Implications: As a key regional employment center, Jefferson City attracts workers from all over the region, some of whom choose to live in the city. In the recent decade, where the housing market has grown tighter, population growth has slowed as a result of the existing constraints within the housing market. Total Population Change 1970-2020, Jefferson City Source: IPUMS NHGIS 32,407 33,619 35,481 39,636 43,079 43,228 20,000 25,000 30,000 35,000 40,000 45,000 50,000 1970 1980 1990 2000 2010 2020 Jefferson City Linear (Jefferson City)Trend Line Older Millennial and Older Adults are driving population growth.01 Changes in the City’s population has been largely driven by older millennials (ages 35 –44) and older adults (ages 65 and older). Implications: These two demographic segments have diverging demands in terms of housing preferences. Older millennials typically drive demand for single family homes as they start families or reach higher earnings. Older adult households, in contrast, may be looking to downsize or find more price appropriate homes or rental options based on accessibility needs, maintenance, or living on a fixed income. Change in Population by Age Source: ACS 5-Year Estimates 2011 -2020 -4% 4% -8% 6% -11% -2% 12% 0% -5% 2% 5% -8% 6% 21% -15% -10% -5% 0% 5% 10% 15% 20% 25% Under 18 18 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+ Jefferson City Region Older Millennial and Older Adults are driving population growth.01 Over the past decade, Jefferson City saw increases in renter households and decreases in owner households. The city saw increases in renters aged 15 –34 and decreases in homeowners ages 25 –34 and 45 –64 which reflects the changes in total population. Implications: Net increases in older adult owner households suggests many households are aging in place. With this in consideration, the net increases in renter households 25 –44, and net decreases in owner households 25 –44 suggest that the addition of more rental units could free up owner housing from 65+ households offering some relief to low vacancy and price increases in ownership market. Change in Tenure by Age of Householder Source: ACS 5-Year Estimates (2011 –2020) 90 (254) 101 (539) 382 127 220 (150) (41) 62 (600) (400) (200) 0 200 400 600 15 - 24 25 - 34 35 - 44 45 - 64 65+ Owner Renter 53% of owner -occupied units and 59% of renter occupied units were built prior to 1980. Implications: Some of the challenges associated with an older housing stock can include rehabilitation costs, weatherization, maintenance, and accessibility. Households coming with higher incomes and more borrowing power can afford to purchase a home and renovate it, lower income households may have difficulty keeping up with maintenance. The housing stock is aging, particularly among rental units.02 Units % of Total Built 2000 or later 1,413 15% Built Between 1980 and 1999 3,097 32% Built Between 1960 and 1979 2,594 27% Built 1959 or earlier 2,542 26% Ownership Units by Age of Structure Source: ACS 2020 5-Year Estimates Units % of Total Built 2000 or later 1,072 15% Built Between 1980 and 1999 1,896 26% Built Between 1960 and 1979 2,161 30% Built 1959 or earlier 2,107 29% Rental Units by Age of Structure Source: ACS 2020 5-Year Estimates The housing stock is aging, particularly among rental units.02 Year Built of Structure Source: Cole County Assessor Data The newest residential development has occurred at the city’s edges while neighborhoods closer to the center of the city are much older. Implications: Most of the city’s lowest income households (who primarily consist of renters), reside in neighborhoods with older homes, meaning that along with the growing challenges of rising housing costs, an aging housing stock places additional costs and risks on these households. Over 93% of owner -occupied units are single -family homes. Buildings with 2 -4 units house the highest percentage of rental units. Implications: There are not many larger-scale rental buildings with more than 20 units in Jefferson City compared to most other residential building types. With very low vacancy and rising prices, adding more units in appropriate locations could provide some relief. More intensive development in the right locations could also make good use of limited land within the city boundaries. Single-family homes dominate housing stock. Rental stock is tight.03 93.2% 3.6%0.7%1.2%0.1%0.0%0.2%0.0%1.0% 25.1% 2.2% 13.9% 22.2% 12.9%11.8% 5.9%5.8% 0.2% 0% 25% 50% 75% 100% 1-Unit Detached 1-Unit Attached 2-Unit 3-4 Units 5-9 Units 10-19 Units 20-49 Units 50+ Units Mobile Home/Boat, RV, Van, etc. Owner Renter Tenure by Units in Structure Source: ACS 5-Year Estimates 2020 0% 2% 4% 6% 8% 10% 12% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 MOE Vacancy Rate Historically, Jefferson City has had exceptionally low vacancy rates, but has seen steady climbs since 2017 according to the ACS. In some instances, the margin of error for ACS do not tell the full story. Impacts from the tornado and stakeholder interviews indicate that vacancy rates are much lower than those cited in the ACS. Implications: This means the availability of housing throughout the city remains relatively low leaving few options for renters and homebuyers, particularly those who cannot afford increasing rents or rising home prices. Low vacancy rates also mean increased constraints on labor market mobility. Single-family homes dominate housing stock. Rental stock is tight.03 Jefferson City Vacancy Rates Source: ACS 5-Year Estimates Single-family homes dominate housing stock. Rental stock is tight.03 Residential Permitting (# Units) Source: Jefferson City 2015 -2021 0 20 40 60 80 100 120 2015 2016 2017 2018 2019 2020 2021 Single Family Multifamily Residential construction permitting data provided by the city from 2015 –2021 indicates that most residential permitting has been for single family homes. Implications: Residential vacancy rates in Jefferson City are very low for both owner and renter occupied housing. Supply of housing, for both owner and renter, has not kept pace with population and household change. Furthermore, the impacts of the tornado removed housing units. These factors have ultimately led to the very low vacancy rates and continually rising housing costs. Single-family homes dominate housing stock. Rental stock is tight.03 According to the Jefferson City 2040 Comprehensive Plan, most impacted areas, due to the 2019 tornado, lost around 152 housing units, roughly 95% of which were rental units. Based on code violation data provided by the city, the total number of properties damaged along the tornado path corridor total 891 parcels, which are home to 4,056 units. Implications: Although not all units were damaged by or lost to the tornado, unrepaired damage to a number of these units could greatly affect the livability of these properties. Structures that had to be demolished or those that remain in disrepair have the effect of removing housing units from the market. Parcels Damaged by 2019 Tornado Source: Jefferson City, Cole County Assessor’s Database Since 2000 home values and asking rents have increased throughout Jefferson City. These trends coincide with regional, state, and national trends. Implications: Rising housing costs exacerbate cost burdening for lower income households. This can place additional financial burden on some households who may have to choose between paying for housing and affording other needs such as healthcare, education, childcare, food, or transportation. Rising housing costs and the lack of new housing options may also serve as a deterrent for workers to live in the city. Home prices and rents have increased over the last decade.04 Zillow Home Value Index, Jefferson City Source: Zillow Housing Market Research $50,000 $75,000 $100,000 $125,000 $150,000 $175,000 $200,000 $225,000 $250,000 2000 2004 2008 2012 2016 2020 Series1 Linear (Series1)ZHVI Trend Line Over the past decade, median gross rent increased by 18.5% or a little over $100 per month. Implications: Rental households tend to experience cost burdening at much higher levels than owner households. This is compounded when rents rise over time squeezing household income even further. Increasing rents may also have an impact on lower wage workers who could live and work in the city but choose not to. This may make it more challenging for employers to find workers over time. Home prices and rents have increased over the last decade.04 Change in Median Gross Rent , Jefferson City Source: ACS 5-Year Estimates $551 $653 $500 $550 $600 $650 $700 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Jefferson City city, Missouri Linear (Jefferson City city, Missouri)Median Gross Rent Trend Line Jefferson City experiences a large inflow of workers each week due to the high concentration of government and health care sector jobs. Implications: Jefferson City is a regional employment center. Increasing the diversity in housing options, from affordable units to market rate rentals and single family homes, may attract and allow more workers to live in the city closer to where they work. This could help support local businesses, add spending power within the city, and reduce the housing + transportation costs for these households. Most of Jefferson City’s labor force commutes from surrounding area.05 0 10,000 20,000 30,000 40,000 50,000 60,000 Emloyed in Jefferson City Living in Jefferson City Net Job Inflow Of +31,841 Labor Market Size (Employed in Jefferson City) Source: OnTheMap 2019 Jefferson City experiences a large inflow of workers each week due to the high concentration of government and health care sector jobs. Implications: These commuters represent a captive market for housing in Jefferson City. Understanding why they are not living here today could be an important first step to tailoring housing options and community amenities toward capturing a larger share of non-resident workers. Most of Jefferson City’s labor force commutes from surrounding area.05 What is Affordable Housing? ●Typically, affordable housing is defined as housing that costs no more than 30% of a household’s income. This 30% benchmark offers a good starting point, but it should be recognized that some households may choose to spend more or less on housing based on other factors such as proximity to work, school districts, or a preference for certain types of housing. ●What is be considered “affordable” is determined by both household incomes and the cost of housing in a given market. ●An important note regarding the 30% affordability benchmark is that it serves as a great starting point for determining the need for affordable housing, but it should be noted that whether a household spends a little more or less than 30% of its income, it may still face the challenges of unaffordable housing. This is often why affordability is framed in terms of household income as a percent of Area Median Incomes. Source: USDA NRCS Photo Gallery In Jefferson City, about 46 %of the renter households and 13%of the owner households earn less than 50% of the area median income (AMI), totaling 4,579 households. Housing gaps exist at the low-and high-income ranges.06 Area Median Income Threshold Income Owner Households Affordable Home Purchase Price #% FHA Conventional Single Family Condo Single Family Condo 30% AMI (Extremely Low Income) $21,960 557 5.8%$84,940 $66,267 $107,492 $83,057 50% AMI (Very Low Income)$34,550 684 7.1%$133,637 $114,964 $169,119 $144,684 80% AMI (Low Income)$55,250 1,804 18.7%$213,703 $195,030 $270,443 $246,008 100% AMI (Moderate Income)$69,100 1,139 11.8%$267,274 $248,601 $338,238 $313,803 120% AMI (Moderate Income)$82,920 987 10.2%$320,728 $302,055 $405,885 $381,450 Above 120% AMI (Middle Income +)$82,921+4,473 46.4%$320,729+$302,056+$405,886+$381,451+ Housing Affordability for Jefferson City Households Source: HUD 2021, ACS 2020, RKG Associates Area Median Income Threshold Income Renter Households Affordable Monthly Rent#% 30% AMI (Extremely Low Income)$18,400 1,891 26.1%$460 50% AMI (Very Low Income)$30,700 1,447 20.0%$768 80% AMI (Low Income)$49,100 1,611 22.3%$1,228 100% AMI (Moderate Income)$61,400 744 10.3%$1,535 120% AMI (Moderate Income)$73,680 716 9.9%$1,842 Above 120% AMI (Middle Income +)$73,681+827 11.4%$1,843+ Area Median Income (AMI) refers to the midpoint of a region’s income distribution where half the households in a region earn more than the median and half earn less than the median. For housing, AMI thresholds set the limits for households eligible to live in income-restricted housing units and how much those units can be rented or sold for. Housing the Workforce Police Officer $49,350 -$4,653 below median Teacher $46,690 -$7,313 below median Home Health Care Aides $24,425 -$29,578 below median Retail Worker $23,890 -$30,113 below median Food Service Worker $23,500 -$30,503 below median Jefferson City Median Household Income $54,003 Source: EMSI/Lightcast 2022.3 –QCEW Employees, Adjusted Median Annual Earnings, ACS 5-Year Estimates Zillow Home Value Index, Jefferson City Source: Zillow Housing Market Research $50,000 $75,000 $100,000 $125,000 $150,000 $175,000 $200,000 $225,000 $250,000 2000 2004 2008 2012 2016 2020 Since 2017, home values have exceeded what is affordable for the median worker in many of the city’s highest employed occupations ZHVI Trend Line Comparing incomes for renter and owner households to housing costs illustrates that households with very low and very high incomes may not be finding housing that matches their needs or desires. With much of the housing in the city priced to households between 50-80% of AMI, the market is squeezed in the middle driving up prices for low-and moderate -income households. Implications: Increasing housing options for higher income households could help alleviate competition for the more affordable housing units. Additionally, there is a need for more affordable units priced to households at 30% of AMI or below. Housing gaps exist at the low-and high-income ranges.06 439 1,611 1,607 112 (288) (3,479) (5,000) (3,000) (1,000) 1,000 3,000 Under 30%30% - 50%50% - 80%80% - 100%100% - 120%Above 120% Ownership Supply and Demand Gap, Jefferson City Source: HUD & ACS 5-Year 2020 Estimates (889) 2,169 456 (476)(666)(802) (2,000) (1,000) 0 1,000 2,000 3,000 Under 30% of AMI 30% - 50% of AMI 50% - 80% of AMI 80% - 100% of AMI 100% - 120% of AMI Above 120% of AMI Rental Supply and Demand Gap, Jefferson City Source: HUD & ACS 5-Year 2020 Estimates Housing as an Economic Driver ●Housing as a vehicle for economic development starts with the preservation of housing that is affordable for local residents. ●Affordable housing is key to economic mobility for residents because it allows households to improve savings, build wealth and remain close to key job markets and opportunities. ●Housing is integral to labor markets because a lack of availability and consistent unaffordability of housing prevents labor mobility, which ultimately effects the local economy. ●Housing that supports the local workforce: ○can reduce the costs to employers who have to pay for workers that commute from far away ○increase residents working in the community boosts local spending ●Over the past decade, business surveys regarding Executive’s Top Site Selection Criteria have continually cited quality of life and availability of skilled workforce as key factors meaning housing as a priority for residents is also a priority for economic development. Gaps & Opportunities Based on the data, coupled with qualitative information from discussion with municipal staff as well as interviews with community stakeholders, there are a few key priority areas that broadly address the range of housing gaps. Some of these gap areas are already being addressed by local initiatives but may need further financial support or staff capacity. Others such attracting more market rate development may need new or additional strategic approaches that bundle resources across initiatives to align development with the city’s broader goals. Housing Gaps Need for more rental units Aging housing stock in need of rehabilitation Improve housing accessibility Need to attract more market rate development Preserve existing single-family but promote missing middle Addressing the Jefferson City Housing Gaps Strategically monitored neighborhoods were established, as part of Active Jefferson City 2040, to target community development in specific parts of Jefferson City. Data analysis conducted for this study coupled with the analysis from the comprehensive plan indicate that many of the strategically monitored neighborhoods identified in the comprehensive plan remain high priority status. This geographical context outlines the targeted approach the following strategies should consider in strategy implementation and program design. Opportunities Source: Activate Jefferson City 2040 Strategies Strategy Overview As Jefferson City looks to tackle its housing challenges the following are a set of recommended strategies that could be used to address the community’s needs. The strategies can be used to aggregate and align efforts across local organizations and funding sources to collectively build the city’s capacity to address its housing needs. 01 | Supply Strategies 02 |Rehabilitation & Preservation Strategies 03 |Homeownership Strategies 04 |Housing Assistance Strategies Supply Zoning Review Encourage “Missing Middle Housing” Workforce Housing Fund Rental Production Loan Program Affordable Housing Trust Fund Rehab & Preservation Expand Funding Capacity for Rehab & Preservation Programs Establish Land Bank Establish Community Land Trust Homeownership Expand First Time Homebuyer Program Create Housing Counseling and/or Education Program for Potential Homebuyers Marketing Housing in Jefferson City Housing Assistance Landlord Partnership Program Establish & Support Older Adult Housing Assistance Program Eviction Prevention Program Zoning Review Source: Activate Jefferson City 2040 Revise Single-Family, Attached, and Duplex Zoning to be By-Right Strategy •Review existing zoning districts and regulations to reduce barriers to housing production such as zoning districts that allow for certain residential types by special permit vs by-right Lead Entity •This effort should be led by municipal staff Encourage “Missing Middle Housing” Encourage Missing Middle Housing OptionsStrategy •To address the need for more diverse housing types and price points in some of Jefferson City’s neighborhoods, particularly the strategically monitored neighborhoods, the city should review its zoning districts and explore adding new use definitions and design guidelines for 3-to 4-unit buildings or 3-to 10-unit buildings. Lead Entity •This effort should be led by municipal staff Establish Workforce Housing Fund Source: MOWHA Establish Workforce Housing FundStrategy •Employer-assisted housing programs provide an option for employers to help their employees with the cost of owning or renting a home. Programs can be targeted to neighborhoods near where employees work. Assistance may be provided in a variety of ways, including down payments that are forgiven over a period of employment, education and counseling around homeownership, rental subsidies, or even a direct investment in the housing development itself. Lead Entity •This effort should be led by municipal staff in collaboration with state or regional partners as well as non-profit partners Potential Funding Sources & Partners •Missouri Workforce Housing Association (MOWHA) •Jefferson City Chamber of Commerce •Jefferson City Regional Economic Partnership Expand First-Time Homebuyer Program Expand First Time Homebuyer ProgramStrategy •The city currently offers CDBG Down Payment assistance which aims to assist low-to-moderate-income first-time home buyers with a down payment. Assistance is provided on a “first come first served” basis to eligible applications. Maximum assistance is $5,000 in the form of a no interest loan. If costs exceed this amount, the buyer is responsible for the difference. Lead Entity •This effort should be led by municipal staff with input from local lenders/banks as needed Potential Fundings Sources & Partners •Local Lenders •Realtor’s Association No Down Payment Assistance Source: HUD, ACS 5-Year Estimates, RKG 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%20%40%60%80%100%Home Value DistributionIncome Percentile of Potential First Time Home Buyers by HUD AMI Renters in the 101% -120% of AMI (80th percentile) can afford 90% of Homes Renters in the 31% -50% of AMI (42nd percentile) can afford 36% of Homes 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%20%40%60%80%100%Home Value DistributionIncome Percentile of Potential First Time Home Buyers by HUD AMI Down Payment Assistance Impact ($5,000) Source: HUD, ACS 5-Year Estimates, RKG Renters in the 31% -50% of AMI (42nd percentile) can afford 55% of Homes Housing Marketing Strategy Develop Marketing Strategy for the CityStrategy •Jefferson City has a rich history as the capital of Missouri. It also serves as an employment and commercial hub in the mid-Missouri region. Using a branding and marketing strategy the city should promote the local economy and encourage workers, businesses and developers to move to the city. Lead Entity •This effort should be led by municipal staff in collaboration with non-profit partners and organizations specializing in marketing and branding Potential Fundings Sources & Partners •Local Banks •Multifamily Property managers •Local businesses •Local institutions (e.g., Lincoln University) Expand Rehabilitation Programs Source: Habitat for Humanity Expand Capacity and Funding for Existing Rehab and Preservation ProgramsStrategy •The City should continue to promote and expand the restoration and rehabilitation of the existing housing stock as a way to ensure neighborhoods maintain value over time, a quality housing stock is available, and naturally-occurring affordable housing remains available and attainable for Jefferson City residents. Lead Entity •This effort should be led by municipal staff in collaboration with local non-profit partners Potential Fundings Sources & Partners •Emergency Assistance Repair Program •Rental Façade Improvement •Habitat for Humanity •MHDC Home Repair Opportunity Program (HeRO) Landlord Partnership Program Source: Housing Forward Establish Landlord Partnership ProgramStrategy •Landlord outreach and partnerships can help address the concerns and misconceptions landlords may have involving the acceptance of rental assistance vouchers. A partnership program established in collaboration with the City and Public Housing authority could dispel these misconceptions by building landlord’s understanding of these programs and increase their willingness to accept voucher recipients Lead Entity •This effort should be led by municipal staff in collaboration with the Public Housing Authority and non-profit partners Potential Fundings Sources & Partners •Jefferson City Housing Authority •Common Ground •Salvation Army Thank you. Housing Study Jefferson City, Missouri September 2022 JEFFERSON CITY HOUSING STUDY Prepared by RKG Associates Final Report August 2022 1 Content: Demographic & Market Conditions •Regional Market •Population, Age, Race/Ethnicity •Household Composition •Income & Education •Employment •Housing Stock •Housing Tenure •Vacancy •Home Values •Rents •Cost Burden Issues & Opportunities Analysis •Housing Affordability •Central City •Creating Demand for Owner-Occupied Housing Strategies •Supply •Rehab & Preservation •Homeownership •Housing Assistance Key Findings & Opportunities Key Findings JEFFERSON CITY HAS A STABLE POPULATION. Jefferson City’s population has remained stable for the last 20 years, growing between 2000 and 2010, then marked by a 0.34% increase over the last decade. Additionally, the city’s household trend is also growing primarily driven by increases in single-person households. THE CITY’S POPULATION IS AGING. Although total population has remained stable, the City has seen some significant shifts in the age composition of residents over the last ten years. Residents ages 65 and older increased 12% since 2011 which follows a similar trend to the larger 7-county region. Jefferson City also saw an increase in residents ages 18-24 which could be related to younger workers staying in the city, or maybe older children living with family members. YOUNGER & OLDER OWNER HOUSEHOLDERS ARE GROWING. Like the population trends by age, owner householders in the city are increasingly headed by younger residents under the age of 24 and older residents over the age of 65. Renter households tend to be spread more evenly with increases in householders under 34 and over 65. It seems householders ages 35-64 are growing elsewhere in the region as they are comprising a smaller share of households in Jefferson City. JEFFERSON CITY’S POPULATION IS PRIMARILY WHITE, BUT DIVERSITY IS CONCENTRATED. The Census block groups in and around central city Jefferson City are some of the most racially and ethnically diverse, yet these are also locations where home values are lowest, renter housing is highest, incomes are lowest, and the age of residential structures and units are the oldest. This is also the location where the 2019 tornado did the most damage and resulted in the demolition of housing. INCOMES AND EDUCATION LEVELS CONTINUE TO RISE. Median household incomes and levels of educational attainment continue to rise in Jefferson City. With more household income comes the ability to pay more for housing, both ownership and rental units. This in turn can result in sale prices and rent rates rising, leaving behind our most vulnerable residents. SINGLE-FAMILY HOMES DOMINATE THE HOUSING STOCK, AND PRICES ARE RISING. Single family homes comprise the largest share of the housing stock in the city and continues to be the dominant housing type for new construction too. Prices of single- family homes, particularly in 2020/2021, have risen considerable to a point where recent sale prices are likely above what many existing Jefferson City households could afford. RENTS ARE ALSO RISING IN THE CITY. Alongside rising for-sale prices, median gross rent is also rising having increased 12% since 2011. The number of rental units priced above $500 a month increased by 21%, or 987 units in total. Renter households in Jefferson City experience higher levels of cost burdening compared to owners, which may continue to worsen as rents increase faster than incomes. LOWER-INCOME HOUSEHOLDS TEND TO BE RENTERS. As of 2020, about 46% of all renter households in Jefferson City had incomes at or below 50% of AMI. That equals an annual income of not more than $30,700 a year, which means those households can afford a rent of around $768 a month. As rents continue to rise across the city, these renter households are most at risk for housing instability and cost burdening, limiting their ability to cover other expenses. HOUSING GAPS EXIST AT THE LOW-AND HIGH- INCOME RANGES. Housing gaps exist for both low-income and high-income households in Jefferson City. The slow rates of new construction in the last 20 years has created pressure on middle market units with lower income households having to buy/rent units more expensive than they can afford, and higher income households buying/renting units less expensive than they can technically afford. Regional Market Overview To place Jefferson City in the context of the broader market it lies within, this section of the study looks at market trends for a larger region which includes Osage County, Moniteau County, Miller County, Maries County, Cole County, Callaway County, and Boone County. These counties were used to describe the larger region as it most closely resembles the employment flows in and out of Jefferson City and comprises a potential area Jefferson City could capture housing demand from. This section presents information on the region covering population and employment, incomes, home values, and rents. Regional Market Overview Over the past decade, all counties in the region experienced population growth except for Maries and Osage County. 5 Boone CountyCallaway County Cole County Maries County Miller County Moniteau CountyOsage County 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 -10%-5%0%5%10%15%20%Boone County Callaway County Cole County Maries County Miller County Moniteau County Osage County $0 $50,000 $100,000 $150,000 ACS 5-Year Estimates 2015 2020 Regional Distribution of Median Household Income Source: ACS 5-Year Estimates 2011 -2020Regional Housing Costs & Population Change Source: ACS 5-Year Estimates 2010 -2020 Population Change, 2010 -2020Home Value-to-Income, 2010 -2020Over the past decade, household incomes have increased across all counties. The most populous counties experienced the greatest population growth and have the highest housing costs to incomes. This reflects the rise in higher income households to these parts of the region. Interestingly the two counties to experience population losses, also have high housing costs to incomes coupled with an increasing gap in higher and lower income households, reflected by the concaves in income distribution (figure to the right). In terms of housing, one of the clear costs of this increasing dispersion is the shift from a high concentration of households at the median income level to the majority of households at either end of the spectrum. This creates a situation where lower-income households may have to pay more for housing and higher-income households buy or rent down in the market creating more competition for middle market housing. -2 0 2 4 Distribution of Expected Share Expected Share Household Income Levels: Cole & Callaway County Household Income $75,000 -$124,999 Household Income $125,000+ Values above 0 mean higher than Regional Average Source: 2019 5-year ACS, US Census Bureau Household Incomes Regional indicators provide a good starting point for comparing the overall social and economic climate a relatively high level. Yet, a deeper look into the two counties that Jefferson City resides in offers further insight into the nuances and relationships of these factors across space within the two counties. The maps to the right utilize an analytical method that compares the distribution of household incomes at each census block group against the distribution of county averages providing insight into how far above or below incomes are in a certain area compared to regional averages. This approach lends itself to the identification of areas where their may be specific challenges or growth opportunities. The maps to the right show the distribution of household incomes based on income brackets to illustrate the relative dispersion of wealth throughout the region. Areas with darker colors represent block groups that have a higher-than-average portion of the population falling within a specific income level. Based on the map results, areas to the Southeast and Northwest of Jefferson City have a higher-than-expected concentration of high-income households whereas census block groups located in the central city and Northeast have a particularly high concentration of lower-income households. Household Income $25,000 -$49,999 Household Income $50,000 -$74,999Household Income $<25,000Regional Market Overview 6 With all seven counties in the larger region having median home values under $200,000, there is a surplus in lower value homes distributed across Cole and Callaway Counties. Jefferson City has a proportionate share of lower value homes, but below average shares of higher value homes. Throughout the two-county area, many higher value homes concentrate in the Northwest and Southeast, which reflect the trends highlighted in the household incomes map. The distribution of home values and household incomes suggest there is a gap in these two counties of higher value homes which may be creating a situation where higher income households are looking elsewhere for suitable housing. This may also result in a situation where higher income households purchase and renovate lower value homes driving up prices for homes that would otherwise be affordable for low-or middle- income buyers. With this dynamic, the spatial distribution of this relationship reflects a concentration of lower income households residing in the central portion of Jefferson City where the housing market is tighter, with fewer housing types and cost flexibility. Home Values <$100,000 Home Values $150,000 -$199,999 Home Values $200,000+ Home Values $100,000 -$149,999 Home Values -2 0 2 4 Distribution of Expected Share Values above 0 mean higher than Regional Average Source: 2019 5-year ACS, US Census Bureau Expected Share of Home Values: Cole & Callaway CountyRegional Market Overview 7 Rents <$750 Rents $750 -$1,249 Rents $1,250 -$1,999 Despite the high concentration of lower cost rental units in Jefferson City, there is a significant deficit in the supply of rental units driving vacancy rates extremely low. In the aftermath of the 2019 tornado, which significantly damaged several large multifamily residential buildings in Jefferson City, the number of available rental units across the two-county area was reduced. Gross Rent Central city Jefferson City has a higher concentration of rental units priced under $750 a month, while to the west of Jefferson City, there is a higher- than-expected share of higher priced single-family rentals, which are currently the fastest growing rental unit type nationally. -2 0 2 4 Distribution of Expected Share Values above 0 mean higher than Regional Average Source: 2019 5-year ACS, US Census Bureau Expected Share of Gross Rents: Cole & Callaway County Regional Market Overview 8 Jefferson City Market Assessment This section provides a detailed look at the metrics influencing Jefferson City’s housing market today and into the future. Here we review demographic and employment trends, households, housing units, development trends, pricing, and housing affordability. This information is key to identifying issues and opportunities facing Jefferson City’s housing market, and how best to steer strategies and resources to address issues and capitalize on opportunities. Demographics & Housing Market Conditions Population and Age Total Population Change 1970-2020, Jefferson City Source: IPUMS NHGIS Change in Population by Age 2011 -2020 Source: ACS 5-Year Estimates JEFFERSON CITY HAS BEEN A STABLE AND SLOWLY GROWING CITY. Like Cole County, Jefferson City’s population has gradually increased since 1970. Over the recent decade, Jefferson City saw continued growth at a rate lower than historical trends. With a very tight housing market and limited job opportunities in Jefferson City, population growth may be constrained by the availability of various housing types as well as limited job opportunities as the impacts of COVID-19 have shifted employment trends and spurred rapid increases in home prices. JEFFERSON CITY HAS AN INCREASINGLY AGING POPULATION. Jefferson City has experienced increases in its population over the age of 65, marked by a 12% increase over the last decade. Across all other age cohorts, the only other population increase was in residents ages 18 –24 and 35 –44. The city has experienced decreases in residents ages 25 –34 (-8%) and 45 –54 (-11%) suggesting that job opportunities, housing availability, and other quality of life measures may be pushing residents in these age cohorts to migrate to surrounding employment centers and growing housing markets. Locations between Jefferson City and Columbia, and locations closer to Columbia are attracting new residents and growing at a faster rate. 10 32,407 33,619 35,481 39,636 43,079 43,228 20,000 25,000 30,000 35,000 40,000 45,000 50,000 1970 1980 1990 2000 2010 2020 -4% 4% -8% 6% -11% -2% 12% 0% -5% 2% 5% -8% 6% 21% -15% -10% -5% 0% 5% 10% 15% 20% 25% Under 18 18 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+ Jefferson City Region Maries County, Missouri Miller County, Missouri Moniteau County, Missouri Boone County, Missouri Callaway County, Missouri Cole County, Missouri 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 0 1000 2000 3000 0 1000 2000 3000 Demographics & Housing Market Conditions Population Change by Component: Six Counties GAINS IN POPULATION WERE LARGELY OFFSET BY NET DOMESTIC OUT-MIGRATION. Jefferson City’s gains in population were largely offset by net domestic out-migration, which can partially be attributed to changes in employment centers and housing availability for workers. Across the 7-county region, the only county to experience significant growth was Boone County, largely due to the growth in Columbia. With this slight decline in population, Jefferson City has experienced shifts in the age distribution of residents. Like the region, Jefferson City has experienced significant increases in residents 65 and older but has experienced declines in population 25 –34 which differs from the region. These trends suggest Jefferson City may want to focus on housing types attractive to both older and younger residents. As previously mentioned, domestic out-migration is largely driving the population decline in Jefferson City and the shift in resident age distribution with younger residents moving to other employment centers or commuting farther distances to work in Jefferson City. With these shifts, demand for housing unit types may change as more rural areas see population losses, they may not meet the demand for new international migrants and workers requiring public transit to get to work. Population changes across the city indicate that the downtown/central portion of Jefferson City has been experiencing population declines, while suburban neighborhoods at the city’s limits experienced some modest growth. These trends can partially be attributed to the loss of housing in 2019 due to the tornado and the new construction of single-family homes in neighborhoods at the edge of the city. Domestic Migration International Migration Natural 11 JEFFERSON CITY HAS EXPERIENCED THE MAJORITY OF ITS POPULATION CHANGES IN ITS CENTRAL CITY. For Jefferson City, most of the outmigration has been to the counties of Boone, Callaway, Taney, Osage, and Green. Jefferson City’s economy is largely driven by the government sector meaning there is a stable supply of public sector jobs, but these jobs tend to pay lower than average wages. With substantial growth in neighboring Boone County, younger workers are moving out of Jefferson City to find other employment opportunities and/or a location with more housing choices and amenities catering to their lifestyle. The change in population within Jefferson City not only contributes to difficulties in supporting a more robust housing market, but also impacts the local economy with less expendable income being spent locally at retailers, restaurants, and other businesses in the city. Demographics & Housing Market Conditions Population Change 12 Percent Population Change (2011 –2020) Source: ACS 5-Year Estimates Demographics & Housing Market Conditions Population Change Age Distribution (2016 -2020) Source: ACS 5-Year Estimates AGING HOUSEHOLD COMPOSITION FOR OWNERS AND INCREASES IN RENTERS. Over the past decade, Jefferson City saw increases in renter households and decreases in owner households. The city saw increases in renters aged 15 –34 and decreases in homeowners ages 25 –34 and 45 –64 which reflects the changes in total population. As previously mentioned, the senior population has grown by 12% over the past decade which will likely influence the demand on housing as older householders may seek to downsize or move into more affordable and accessible options. JEFFERSON CITY AND COLE COUNTY IS AGING FASTER THAN REGION. Based on the age distributions across counties within the region, Cole County has a high concentration of older residents compared to Boone and Callaway Counties, where both are experiencing increases in younger populations flattening out the age distribution curve. These trends will likely continue as anchor institutions continue to drive growth in these counties causing builders and developers to focus on creating housing for these new households. Change in Tenure by Age of Householder (2011-2020) Source: ACS 5-Year Estimates 13 Boone County Callaway County Cole County Maries County Miller County Moniteau County Osage County 20 30 40 50 60 Median Age by Census Tract: 2016-2020 ACS Estimate 90 (254) 101 (539) 382 127 220 (150) (41) 62 (600) (400) (200) 0 200 400 600 15 - 24 25 - 34 35 - 44 45 - 64 65+ Owner Renter JEFFERSON CITY IS DIVERSIFYING. Across race and ethnicity, Jefferson City is predominately white with only 25% of the population identifying as another race or ethnicity. Despite the large white population, in- migration from abroad and as well as domestically suggests that populations of color are increasing within the city despite the relative changes in total population. Furthermore, it tends to be younger residents in Jefferson City that are becoming more racially and ethnically diverse while older residents tend to largely be white. Based on the spatial distribution of the population by race and ethnicity, most people of color reside in the central areas of the city which have some of the lowest incomes, lowest housing values, and experienced the greatest damage from the tornado. These parts of the city are also experiencing the greatest losses in population over the last decade. This may suggest the city is becoming increasingly segregated which has impacts on investment in housing, concentrations of lower- income households, and home values and rents. Population by Race and Ethnicity, Jefferson City (2011 -2020) Source: ACS 5-Year Estimates Demographics & Housing Market Conditions Population Change 14 75.5% 18.2% 0.5%1.6%1.7%2.0% 75.2% 19.1% 0.2% 2.6%0.3% 4.0% 0% 20% 40% 60% 80% White Black American Indian and Alaska Native Asian American Some Other Race Latinx Race Ethnicity 2011 - 2015 2016 - 2020 40% 41% 4% 4% 11% 15% 40% 35% 5% 6% Married Couple Male Female Living Alone Not Living Alone 2011 -2015 2016 -2020 NON-FAMILY HOUSEHOLDS ARE INCREASING. Over the last decade, Jefferson City has seen an increase in non-family households while the proportion of family households dropped by 5%. This trend is backed by the changes in population by age, with an increasing elderly population and shrinking populations of residents under 18 and 34 –45 (whom are your typical family household). The increase in non-family households in Jefferson City was primarily driven by a jump in single-person households. Regionally there have been large increases in single-person households as well, due to seniors living alone and families migrating outside the region. Change in Households 2011-2020 Source: ACS 5-Year Estimates Households by Size and Tenure 2011-2020 Source: ACS 5-Year Estimates Households by Age of Householder 2011-2020 Source: ACS 5-Year Estimates Family Households Non-Family Households Change in Household Composition (2011 -2020) Source: ACS 5-Year Estimates Demographics & Housing Market Conditions Household Composition HOUSEHOLDS REMAINED STABLE WHILE POPULATION INCREASED. Over the last decade, the number of households in Jefferson City have remained relatively the same despite the increases in population. This can be linked to the increase in renter households particularly households with 5 or more people, which increased by 47%. GROWTH DRIVEN BY 1-AND 5-PERSON HOUSEHOLDS. Over the past decade, 1-person households increased by 13% (851) and 5 or more person households increased by 14% (175). Gains across these household sizes were largely driven by renter households. ELDERLY OWNERS AND MILLENIAL RENTERS ARE DRIVING GROWTH. Owner households headed by a resident 65+ increased by 14% over the past decade while renter households headed by those aged 25 to 34 increased by 12%. Increases in renters ages 15 to 24 could be driving the growth in 5+ person renter households, as younger residents tend to live together to share the costs of housing. 15 Change in Educational Attainment 2011 -2020 Source: ACS 5-Year Estimates Change in Household Income 2011 –2020 Source: ACS 5-Year Estimates Demographics & Housing Market Conditions Education and Income JEFFERSON CITY IS LOSING COLLEGE EDUCATED RESIDENTS. Over the last decade, the number of residents with a bachelor’s degree decreased by 11.1% and residents with a graduate degree increased by 9.4%. This can be linked to the decrease in residents aged 25 –34 and increase in residents 35 –44, who are more likely to have a graduate or professional degree. Residents with no high school diploma increased over the past decade as well. There is also a strong correlation between the increase in educated residents and the increase in household incomes since 2011. LOWER INCOME HOUSEHOLDS ARE LEAVING JEFFERSON CITY. Over the past decade, Jefferson City lost a total of 1,079 households earning <$50,000. The city has also lost an additional 588 owner households earning $75k -$99k, which may suggest that residents are having a harder time finding affordable and available housing and higher earning job opportunities in other counties are driving out-migration. Jefferson City has experienced an influx in households earning $100k or more, which reflects larger regional trends. 16 8.7% -0.6%-1.0% -11.1% 9.4% -10.8% 0.1% 17.4% 10.7% 13.8% -15% -10% -5% 0% 5% 10% 15% 20% No High School Diploma High School Diploma or Equivalent Associates of Some College Bachelor's Degree Graduate or Professional Degree Jefferson City Region -13%-12% 7% -13% 53% 34% 20% -18% -3% 7% 16% 33%34% 91% -40% -20% 0% 20% 40% 60% 80% 100% Less than $25,000 $25,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 - $149,999 $150,000 - $199,999 $200,000+ Jefferson City Region Demographics & Housing Market Conditions Income INCOME GROWTH FOR BLACK OR AFRICAN AMERICAN HOUSEHOLDS LAG BEHIND ALL OTHERS. Across all races and ethnicities, median household incomes have increased over the last ten years. Yet,Black and African American households saw the lowest increases in household income over the same period. This income gap greatly impacts the ability for these households to find affordable rents and mortgages, ease housing cost burdening as prices escalate, and have money left for other monthly expenses beyond housing costs. These income gaps may also limit these households’ ability to enter the homeownership market as prices continue to rise and availability of homes diminishes. Median Household Income by Race/Ethnicity Source: ACS 5-Year Estimates Jefferson City Demographic Dot Density Source: ACS 2020 5-Year Estimates (1 Dot ~ 20 People) HOUSEHOLDS OF COLOR WERE MOST IMPACTED BY THE TORNADO. Looking at the spatial distribution of Jefferson City’s population by race and ethnicity, households of color primarily concentrate in the central part of the city. This corridor was most impacted by tornado in 2019, which destroyed numerous homes and severely damaged large multifamily developments leading to a reduction in available rental options. 17 $51,157 $26,888 $60,766 $39,191 $57,485 $43,490 $67,333 $53,739 $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 White Black or African American Asian American Latinx 2011 - 2015 2016 - 2020 Demographics & Housing Market Conditions Income JEFFERSON CITY IS SEEING AN INCREASE IN MIDDLE-AND HIGHER-INCOME RENTERS. Jefferson City has seen increases in renter households specifically those earning between $50,000 -$74,999. Households falling in this income band increased by 520. The city has also seen large percentage increases in renter households earning $100,000 or more with a total increase of 178 households.On the owner side, there was a notable increase in high income households ($100,000 or more) which saw an increase of 973. Across tenure, the city experienced a loss of 1,079 households earning less than $50,000 a year. Change in Household Income by Tenure 2011-2020 Source: ACS 5-Year Estimates Median Household Income Source: ACS 2020 5-Year Estimates Across Jefferson City many higher-income households concentrate in suburban neighborhoods where home values tend to be highest, while lower-income households concentrate in the central part of the city and downtown. Data on new construction indicate that although new construction starts have been low, much of that new development is in market rate single family homes in the suburban neighborhoods while lower-income households reside in areas with higher rental housing, lower values, and an aging housing stock. 18 -23%-17%-13%-15% 49% 27% -9%-8% 55% -2% 107% 55% -40% -20% 0% 20% 40% 60% 80% 100% 120% Less than $25,000 $25,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 - $149,999 $150,000+ Owner Household Renter Household Demographics & Housing Market Conditions Income & Home Value RENTERS COMPOSE OF A HIGHER SHARE OF LOWER-INCOME HOUSEHOLDS. Most renter households fall within the three lowest income brackets, or those earning under $75,000 per year. Of all households earning below $25,000 a year, 79% are renters, while 89% of households earning over $150,000 a year are owners. This highlights the disparities in income facing renters versus owners. As incomes increase, the share of renter households decreases. This creates numerous challenges ranging from paying rent, containing cost burdening, and finding affordable housing options in an increasingly expensive market. Share of Households by Tenure & Income 2016 -2020 Source: ACS 5-Year Estimates Median Home Value Source: ACS 2020 5-Year Estimates Across Jefferson City, the highest home values concentrate in the suburban neighborhoods of the city in neighborhoods built after the 1980s. As is the case with most communities, the oldest housing stock tends to be in the downtown or central core of the communities with waves of newer housing emanating out. Jefferson City is no different, and values of homes in the core are half as high as those on the edges of the city. Percentages of renter households also falls considerably as one moves from the center of Jefferson City to the periphery. N/A 19 21% 46% 59% 81%90%89% 79% 54% 41% 19%10%11% 0% 20% 40% 60% 80% 100% Less than $25,000 $25,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 - $149,999 $150,000+ Owner Household Renter Household Demographics & Housing Market Conditions Employment and Wages TOTAL EMPLOYMENT IN JEFFERSON CITY FELL BY 1.1% OVER THE PAST DECADE. In addition to population and household change, employment change can be a driver for housing demand particularly in city locations. As the state capital and hub of state government for Missouri, Jefferson City has a unique economic draw and opportunity to capture employees looking to live near their place of work. Interviews with local brokers indicated an opportunity to capture younger workers in the downtown area if housing options were available and offered at affordable price points to their income. One continuing challenge in Jefferson City is the declining trend in jobs. Between 2010 and 2021, the city experienced a 1% decrease in total employment netting a total loss of 560 jobs (largely in the government sector). Across industry sectors, the largest increases in employment were in health care, and food services with increases over 10%. Within occupational categories, the two largest increases (in absolute terms) were in healthcare support jobs (576) and in food preparation and service (352). One major challenge to providing enough housing in Jefferson City has been finding enough construction workers, particularly specialty subcontractors, to complete work on homes. Due to the impacts of COVID-19 and local economic contractions, the costs of building materials and supplies have increased dramatically. When combined with shortages in construction labor, the costs of building new housing has increased which has caused a pause in some building activity in Jefferson City. Labor and materials have continued to flow to parts of surrounding counties where sale and rent prices can justify the cost of building new housing. Change in Total Employment 2010-2021 Source: EMSI 2010-2021-QECW Employees -1.14% -10% -8% -5% -3% 0% 3% 5% 8% 10% 2010 - 2021 20 Industry Sector 2010-2021 Jobs % Change Health Care and Social Assistance 566 11% Accommodation and Food Services 509 17% Administrative and Support and Waste Management and Remediation Services 469 23% Information 228 27% Manufacturing 224 10% Demographics & Housing Market Conditions Employment and Wages Top Five Employment Growth Sectors 2010-2021 Source: EMSI 2010-2021-QCEW Employees GROWTH IN LOWER WAGE SECTORS PRESENTS NEED FOR AFFORDABLY PRICED HOUSING. Although Jefferson City’s total employment did decline over the last decade, there were some industry sectors which added jobs to the local economy. Both the healthcare sector and accommodations and food services sector added a combined 1,075 jobs, each growing by over 11%. These are also sectors that follow national growth trends over the same period of time, although its important to recognize the impacts of COVID on the accommodations and food service sector and the recovery those businesses continue to face. While job growth in these sectors is positive, it is important to recognize the occupations within these industry sectors which are growing tend to earn low wages. For example, healthcare support is the dominant growth occupation with the healthcare industry. This occupation has an average earning of about $31,000 a year. Food prep workers within the accommodations and food services sector earn an average of $23,000 per year. These earnings may make it difficult to find price appropriate housing in Jefferson City. Top Five Employment Growth by Occupation 2010-2021 Source: EMSI 2010-2021 –QCEW Employees Occupation Category 2010-2021 Jobs % Change Healthcare Support 576 33% Food Preparation and Service 352 12% Sales and Related 214 6% Transportation and Material Moving 160 6% Arts, Design, Entertainment, Sports, and Media 140 19% 21 Industry Sector 2021 Jobs 2021 Avg. Earning Government 15,834 $66,761 Health Care and Social Assistance 5,853 $64,803 Retail Trade 5,586 $34,878 Accommodation and Food Services 3,497 $20,343 Administrative and Support and Waste Management and Remediation Services 2,536 $38,437 Manufacturing 2,530 $63,275 Construction 2,367 $71,215 Finance and Insurance 1,774 $80,534 Professional, Scientific, and Technical Services 1,707 $82,350 Other Services (except Public Administration)1,490 $61,090 Demographics & Housing Market Conditions Employment and Wages Top Ten Largest Employment Sectors 2021 Source: EMSI 2021.4 –QCEW Employees FOUR OF TOP FIVE OCCUPATIONS PAY UNDER $35,000 PER YEAR. While the government and health care industry sectors in Jefferson City comprise the backbone of the local economy and present higher than average earnings, many of the top occupations have earnings under $35,000 a year. This includes occupations like Sales, Healthcare Support, and Food Preparation that comprise the growing industry sectors of Accommodations and Food Services and Health care. It is worth noting though there are jobs and occupations in higher paying categories such as healthcare practitioners (doctors, nurses), management of businesses and companies, and business and financial operations. The industry sectors of manufacturing, finance and insurance, and professional, scientific, and technical services also offer higher salaries than the average for the city and a potential opportunity to grow those jobs over time. Top Ten Largest Occupation Categories 2021 Source: EMSI 2021.4 –QCEW Employees Occupation Category 2021 Jobs 2021 Avg. Earning Office and Administrative Support 8,614 $34,986 Sales and Related 3,999 $26,761 Business and Financial Operations 3,601 $59,582 Food Preparation and Serving Related 3,377 $23,329 Transportation and Material Moving 2,932 $31,402 Healthcare Practitioners and Technical 2,743 $60,398 Management 2,648 $75,403 Healthcare Support 2,299 $30,674 Computer and Mathematical 2,069 $54,541 Construction and Extraction 1,948 $50,956 22 Demographics & Housing Market Conditions Employment and Wages $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 Construction $249,425 Home $1,273 Rent Business/Financial Operations $291,648 Home $1,489 Rent Sales $130,992 Home $669 Rent Office/Admin $171,253 Home $874 Rent Food Prep/Serving $114,193 Home $583 Rent Healthcare Practitioner $295,642 Home $1,509 Rent What Can Different Jobs/Earnings Afford in Jefferson City? Source: EMSI 2021, HUD, RKG Associates Management $369,090 Home $1,885 Rent Earnings Chart Healthcare Support $150,146 Home $767 Rent LOWEST PAYING JOBS IN JEFFERSON CITY CANNOT AFFORD HOME PURCHASES AT JEFFERSON CITY’S MEDIAN PRICES. With a median home value of $191,150 , approximately 62% of employees in Jefferson City’s top ten largest occupations can’t afford units at those prices. With growth in lower paying industry sectors and occupations projected, it is likely Jefferson City will need to focus on providing housing for both owners and renters at a mix of price points to ensure housing remains affordable to those who want to work and live in the city. 23 0 10,000 20,000 30,000 40,000 50,000 60,000 Emloyed in Jefferson City Living in Jefferson City Demographics & Housing Market Conditions Employment and Wages Labor Force Efficiency (All Jobs) Among People Living in Jefferson City Source: OnTheMap 2019 Employment Efficiency (All Jobs) Among People Employed in Jefferson City Source: OnTheMap 2019 Labor Market Size (Employed in Jefferson City) Source: OnTheMap 2019 60.3% 39.7% Living and Employed in the Jefferson City Living in Jefferson City but Employed Outside Net Job InflowOf +31,841 JEFFERSON CITY’S LABOR MARKET IS LARGELY DRIVEN BY COMMUTERS COMING INTO THE CITY. Each day, Jefferson City sees about 32,000 additional workers come into the community for jobs. Only 23% of the jobs in Jefferson City are filled by people who actually live in the city, meaning 77% of the jobs are being filled by those who commute in each day. Interestingly though, of all employed residents in Jefferson City, about 60% of them live and work in the city meaning only 40% commute elsewhere for employment. So, of the employed residents in Jefferson City, many remain in the community for work. This should be viewed as a positive indicator of the potential Jefferson City has to capture a larger share of those 32,000 workers who are commuting in for work each day. With the right mix of housing, price points, and city environment, Jefferson City could begin to recapture households and workers who had been leaving to live in other nearby towns and counties. 24 23.4% 76.6% Employed and Living in the Jefferson City Employed in Jefferson City but Living Outside County Job Count Share Jefferson City (Cole, MO)12,154 60.3% Columbia (Boone, MO)1,744 8.7% Fulton (Callaway, MO)430 2.1% Kansas City (Jackson, MO)249 1.2% Springfield (Greene, MO)181 0.9% St. Louis (St. Louis, MO)160 0.8% Holts Summit (Callaway, MO)137 0.7% Sedalia (Pettis, MO)121 0.6% Osage Beach (Camden, MO)99 0.5% Maryland Heights (St. Louis, MO)87 0.4% Demographics & Housing Market Conditions Employment and Wages Top Ten Work Destinations of Jefferson City Residents, 2019 Source: OnTheMap 2019 County Job Count Share Jefferson City (Cole, MO)12,154 23.4% Columbia (Boone, MO)2,150 4.1% Holts Summit (Callaway, MO)873 1.7% California (Moniteau, MO)567 1.1% Kansas City (Jackson, MO)512 1.0% Wardsville (Cole, MO)476 0.9% St. Louis (St. Louis, MO)392 0.8% Fulton (Callaway, MO)390 0.8% Ashland (Boone, MO)357 0.7% Eldon (Miller, MO)314 0.6% Top Ten Places of Residence for People Employed in Jefferson City, 2019 Source: OnTheMap 2019 JEFFERSON CITY’S LABOR MARKET IS LARGELY DRIVEN BY COMMUTERS THROUGHOUT THE REGION. While working residents of Jefferson City comprise the majority of workers occupying jobs in the city compared to all other single locations, about 77% of all jobs in the city are filled by employees coming from elsewhere. The tables on the right show the top ten locations employees are traveling from each day for jobs in Jefferson City. Columbia is a strong exporter of employment to Jefferson City, but as the table on the bottom right shows, it’s also a strong importer of Jefferson City’s working residents too. This aligns closely with feedback from interviews with brokers on job locations and commute distances. Locations in nearby counties such as Fulton, Holts Summit, California, Wardsville, and Ashland are all sending workers to Jefferson City each day and could represent opportunities to capture those workers to live locally in the city. A similar set of locations are importing Jefferson City residents for work each day, showing the strong regional ties for both employment and residence in nearby counties. 25 12,523 12,208 1,124 1,359 1,404 2,088 1,440 1,012 1,069 1,002 1,068 1,103 203 170 1 Unit 2-Unit 3-4 Unit 5-9 Unit 10-19 Unit 20+ Unit Mobile Home/Other Demographics & Housing Market Conditions Housing Stock HOUSING UNITS IN JEFFERSON CITY INCREASED LARGELY DRIVEN BY 2-4 UNIT STRUCTURES. The number of total housing units increased by 1% over the past decade, largely driven by 2-4 unit structures which saw a 21% increase (235) in 2-unit structures and a 49% increase in 3–4-unit structures (684). JEFFERSON CITY’S HOUSING STOCK IS LARGELY SINGLE FAMILY. Jefferson City’s housing stock is largely comprised of single-family homes although that proportion dropped by 3% over the past decade. Following the impacts of the 2019 tornado, Jefferson City’s already limited multifamily housing stock was further reduced tightening the number of available units. This contraction in availability has led to increases in unit price and constrained the mobility of residents both into and within the city. It has also led to the conversion of single-family homes into rental units throughout the city. Examples of housing types in Jefferson City. Units in Structure 2011 -2020 Source: ACS 5-Year Estimates 2011 -2015 2016 -2020 26 25%50%75% Demographics & Housing Market Conditions Housing Stock Single-Family Homes by Year Built Source: Cole County Assessor Data Despite the percentage decreases in single family homes, they still remain the largest share of the housing stock at 64%. Across the city, over 90% of single-family homes were built prior to 2000. Interviews noted the lack of available land, infrastructure costs, and building costs are all limiting factors constraining the development of new housing units within the city. Across building typologies, the most common single-family structure style is ranch followed by old style. As high-income populations move towards the periphery of the city, the only new single-family construction can be found in surrounding cul-de-sac communities such as in the area located to the southwest of the central city. Structure Type % of Single- Family Home Bungalow 6% Colonial 2% Old Style 18% Ranch 54% Split Foyer 7% Split Level 3% Traditional 10% Other 1% Single-Family Home Typology Source: Cole County Assessor Data 27 Demographics & Housing Market Conditions Housing Stock Year Built of Structure Source: Cole County Assessor Data Year Built Unit Count % of Total Pre –2000 12,037 86.8% 2000 –2010 1,314 9.5% 2011 –2015 293 2.1% 2016 –2021 223 1.6% Residential Units by Year Built Source: Cole County Assessor Database, RKG Associates Most of Jefferson City’s residential developments have been concentrated along the Missouri River in the central portion of the city. The oldest portion of the city surrounds the state government buildings and Lincoln University. Approximately 87% of the city’s residential units were built prior to 2000. Over the past 5 years, 223 new housing units have been constructed mainly in the suburban neighborhoods of the city. This growth in new housing units aligns with the population growth occurring in the suburban parts of the city. In contrast, the impacts of tornado damage and demolitions in several central city neighborhoods such as those along Missouri Boulevard, and adjacent to US 50/63 have experienced a decline in housing stock due to advanced age of the structure. 28 Demographics & Housing Market Conditions Housing Tenure Housing Tenure 2016 -2020 Source: ACS 5-Year Estimates THE SHARE OF OWNER-OCCUPIED HOUSING IN JEFFERSON CITY HAS DECREASED. Over the past decade, the number of total owner-occupied households fell by 2% (220 households) and the number of renter-occupied households increased by 3% (218 households). Among this influx in renter household, the majority were higher income. The increase in total households discussed earlier in the report matches with the increase in single- person households for both owners and renters. ONE AND FIVE+ PERSON HOUSEHOLDS ARE DRIVING CHANGE. Despite the changes in tenure composition, household growth was largely driven by single-person households and households with five or more people. This trend was true for both owner and renter households. For single-person households, owners saw an increase of 11.4% (295) while renters saw a 17.1% increase (556). For 5+ person households owners saw a decline of 3.9%% (24) but renters saw a 47% (199) gain. These changes are being largely driven by older single-person households and larger student and family households. This may signify the need for more smaller units for single-person households and new larger family-sized units, particularly on the owner-occupied side. Change in Households by Tenure and Size 2011 -2020 Source: ACS 5-Year Estimates Owner Occupied Renter Occupied 57% 43% 29 11.4% -6.3%-3.8% -15.2% -3.9% 17.1% -17.6% -6.4% -27.5% 47.0% -40% -30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 1-Person Household 2-Person Household 3-Person Household 4-Person Household 5+ Person Household Owner Renter Demographics & Housing Market Conditions Housing Tenure Percent of Renter Households Source: ACS 2020 5-Year EstimatesBLOCK GROUPS WITH HIGHER PERCENTAGES OF RENTERS ALSO HAVE LOWER MEDIAN INCOMES. Throughout Jefferson City, the areas with the highest concentrations of renters (>70%) have some of the lowest median incomes (>$36,000). In addition, these block groups, which tend to be in the central part of the city, have some of the oldest housing stock and experienced some of the greatest impacts from the 2019 tornado. Many households that fall within these block groups earn incomes that would prevent them from affording a home at Jefferson City’s current median value of ~$190,000. We also know these block groups are some of the most racially and ethnically diverse in the city. Additional affordable homeownership options in these block groups could offer the opportunity to own a home and begin to accumulate equity and wealth generation. The percentage of renter households by block group begins to decrease as one moves from the central part of the city toward the periphery with the exception of the west side of Jefferson City. Here we see a higher percentage of renter households, but both rents and incomes are much higher here limiting the ability of lower-income households to live in some of these locations. 30 Demographics & Housing Market Conditions Vacancy JEFFERSON CITY HAS LOW HOUSING AVAILABILITY In 2020, 11% of Jefferson City’s housing stock was classified as vacant. This was a 1 percentage point increase from the vacancy estimates in the 2011 –2015 ACS. However, Jefferson City’s vacancy rate for units actively for rent or for sale was much lower at 5.54%. This represent units that are actively on the market either for sale or for rent. Historically, vacancy rates in Jefferson City have fell below 4% over the past decade. Typically, a healthy vacancy rate is between 4% and 6%. Despite Jefferson City’s 5.54% vacancy rate, the majority share of those vacant units are rentals indicating little opportunity for households to move into or within Jefferson City through ownership options. Approximately 24% of all vacant units are classified as “vacant other” which refers to units that are not available for rent or sale and are off the market for different reasons. These include undergoing substantial rehabilitation, uninhabitable units, foreclosure, among others. It should be noted that the Census estimates to not include the roughly 200 parcels that were demolished or designated blighted vacant as a results of the 2019 Tornado damage. Jefferson City’s tight housing market is gaining a national reputation. The National Association of Realtors recently named the city as the 12th tightest housing market regardless of community size. Jefferson City’s Board of Realtors shows days on market for ownership units dropped by half from November 2020 to November 2021 with units now staying on the market 24 days on average. Most homes are selling in 1-2 days according to interviews with local brokers. Typical offers are coming in $10,000 over asking, no inspections, and closing in 30-days. Vacant Housing Units by Category 2011 -2020 Source: ACS 5-Year Estimates 31 539 234 157 1,0171,048 361 159 492 0 200 400 600 800 1,000 1,200 Vacant Available Vacant Unavailable Seasonal/Recreational Vacant Other 2011 - 2015 2016 - 2020 Demographics & Housing Market Conditions Vacancy Undeveloped Parcels 2021 Source: Jefferson City CONSEQUENCES OF VACANCY As previously mentioned, Jefferson City has relatively low vacancy for both owner and renter units and that issue was exacerbated by the 2019 tornado that damaged several larger-scale multi-family complexes. While some housing has been rebuilt in the area of the storm, some have not, causing residents to have to find housing elsewhere in the city or move out. Interviews with city officials suggested that some owners sold during the pandemic to cash in on high sale prices, became renters, but were then unable to find other living options forcing them to remain in what was initially a temporary rental arrangement. This bottleneck of owner households becoming renters has also had impacts on available housing and pricing. The map on the right shows existing undeveloped parcels in and around Jefferson City. While there are some opportunities, these parcels may be more difficult to develop due to terrain, lack of infrastructure, or marketability of the site. Sites outside the City’s boundaries may require infrastructure investments which can bring development costs beyond what returns on investment can bear. Undeveloped Land Parcels for Sale in Jefferson City, Zillow.com 32 Demographics & Housing Market Conditions Demolitions & Blighted Structures Demolitions by Year (2015 –2021) Source: Jefferson City Blighted Vacant as of 2021 Source: Jefferson City Between 2015 and 2021, the City issued over 180 demolition permits for residential structures. According to demolition tracking information provided by the City, about 110 demolitions (60%) were issued between 2019 and 2021. Several of these were related to the impacts of the tornado. The map below shows an approximate outline of the path of the tornado (red box) and the demolitions that occurred in that area over the last six years. There are clusters in 2019, 2020, and 2021 all within the path. Jefferson City staff also provided a data set showing their most recent survey of blighted and vacant structures. The map below shows just how many are in the central area of the city, and also how many fall within the path of the 2019 tornado. These blighted structures also correspond to block groups with low median home values, high renter populations, low incomes, and the city’s most diverse resident populations. These blighted structures may also represent a swath of the housing stock that is not livable but could be returned to good condition with interventions by the City and/or property owners. 33 Demographics & Housing Market Conditions Development Trends Jefferson City Development Trends: Built Environment Source: Cole County Assessor Data, 2022 MULTIFAMILY DEVELOPMENT HAS SLOWED SINCE 2010. RKG worked with the Cole County Assessor to analyze development trends for all residentially- coded parcels in the city. This analysis looks at the year built of different residential structures, how many units were built in each time period, the acreage of land consumed, and average building size. The goal of this analysis is to look at when and how residential structures were built and what may have changed over time. Based on the data, key takeaways include: •Single-family homes dominate Jefferson City’s residential landscape in every time period. •86.8% of all housing in the city was built before the year 2000. •Few buildings have been constructed with five or more units since 2000. •Single-family residential densities have averaged about 2 units per acre, or one single- family home per half-acre of land. •The size of single-family homes built in the last five years are about 300 square feet larger than the average for all single-family homes city- wide. *Development trends does not include condominiums or mobile homes as data provided was incomplete.34 Number of Properties Percent of All Properties Number of Units Acreage Percent of All Land Area Land (Square Feet)Total building (Square Feet) Percent of All Properties Average Building SF/Property Pre 2000 Single Family 10,268 85.3%10,268 4,456 55.5%194,090,950 16,536,558 85.6%1,610 Duplex 433 3.6%860 328 4.1%14,305,172 845,278 4.4%1,952 Multi-Family 3 -4 183 1.5%690 78 1.0%3,415,831 548,179 2.8%2,996 Multi-Family 5+346 2.9%5,789 552 6.9%24,042,325 85,872 0.4%248 Condominium 303 2.5%303 12 0.2%530,647 443,235 2.3%1,463 Mobile Home/Other 504 4.2%1,030 2,608 32.5%113,607,181 862,354 4.5%1,711 TOTAL/% TOTAL 12,037 86.8%18,940 8,034.7 89.1%349,992,106 19,321,476 84.5%1,605 2000-2010 Single Family 1,008 76.7%1,008 492 78.5%21,426,303 1,906,546 74.9%1,891 Duplex 67 5.1%133 64 10.3%2,803,038 183,442 7.2%2,738 Multi-Family 3 -4 41 3.1%131 39 6.2%1,690,132 124,927 4.9%3,047 Multi-Family 5+3 0.2%12 13 2.1%584,418 8,448 0.3%2,816 Condominium 194 14.8%194 12 1.9%529,790 320,130 12.6%1,650 Mobile Home/Other 1 0.1%0 6 1.0%269,536 2,703 0.1%2,703 TOTAL/% TOTAL 1,314 9.5%1,478 626.8 7.0%27,303,217 2,546,196 11.1%1,938 2011-2015 Single Family 201 68.6%201 94 50.9%4,077,188 356,410 61.5%1,773 Duplex 38 13.0%76 14 7.6%605,386 100,698 17.4%2,650 Multi-Family 3 -4 26 8.9%83 53 28.7%2,303,598 72,942 12.6%2,805 Multi-Family 5+0 0.0%0 0 0.0%0 0 0.0%0 Condominium 27 9.2%27 2 1.4%108,803 48,446 8.4%1,794 Mobile Home/Other 1 0.3%1 21 11.5%921,447 1,375 0.2%1,375 TOTAL/% TOTAL 293 2.1%388 184.0 2.0%8,016,421 579,871 2.5%1,979 2016-2021 Single Family 205 91.9%205 99 57.7%4,293,997 376,396 89.2%1,836 Duplex 6 2.7%12 4 2.5%182,796 15,388 3.6%2,565 Multi-Family 3 -4 2 0.9%7 5 2.7%198,131 7,010 1.7%3,505 Multi-Family 5+0 0.0%0 0 0.0%0 0 0.0%0 Condominium 8 3.6%8 1 0.4%29,128 14,222 3.4%1,778 Mobile Home/Other 2 0.9%2 63 36.8%2,737,227 8,733 2.1%4,367 TOTAL/% TOTAL 223 1.6%234 170.8 1.9%7,441,279 421,749 1.8%1,891 CITY TOTAL 13,867 100.0%21,040 9,016.4 100.0%392,753,024 22,869,292 100.0%1,649 Demographics & Housing Market Conditions Development Trends DEVELOPMENT DENSITY HAS FALLEN OVER TIME. RKG used the same property assessment database to look at valuation and development intensity trends for different types of housing across the city. Not surprisingly, the appraised values of the older residential structures in Jefferson City are less than those constructed after the year 2000. Multi-family structures with 3-4 units (likely townhomes) are seeing the highest assessed values when comparing pre-and post- 2000 construction. RKG also looked at development intensity using floor area ratio (the ratio of built square feet to parcel size) to measure differences in density for different types of residential buildings. Not surprisingly, multi-family structures with five or more units are the densest form of development in the city with an FAR of 0.16. Single-family homes have the lowest FARs averaging around 0.09. With limited land available within the City’s current boundaries and a need for more smaller units to support the growing renter population and single- person households, the City may want to think about how to encourage a denser pattern of development where existing infrastructure and services exist today. Jefferson City Development Trends: Residential Valuation Source: Cole County Assessor Data, 2022 *Development trends does not include condominiums or mobile homes as data provided was incomplete.35 Total Land Appraised Value Total Building Appraised Value Total Appraised Value Average Land Appraised Value (per Acreage) Average Building Appraised Value (per SF) FAR Pre 2000 Single Family $178,222,100 $1,148,225,954 $1,326,448,054 $39,999 $69.44 0.09 Duplex $13,815,400 $83,782,800 $97,598,200 $42,069 $99.12 0.06 Multi-Family 3 -4 $3,772,100 $26,457,000 $30,229,100 $48,103 $48.26 0.16 Multi-Family 5+$24,004,400 $183,833,700 $207,838,100 $43,491 $2,140.79 0.00 Condominium $0 $38,854,525 $38,854,525 $0 $87.66 0.84 Mobile Home/Other $10,503,300 $40,174,600 $50,677,900 $4,027 $46.59 0.01 TOTAL/% TOTAL $230,317,300 $1,521,328,579 $1,751,645,879 $28,665 $78.74 0.06 2000-2010 Single Family $28,969,300 $195,706,900 $224,676,200 $58,895 $102.65 0.09 Duplex $2,634,900 $17,698,100 $20,333,000 $40,947 $96.48 0.07 Multi-Family 3 -4 $2,059,500 $15,869,300 $17,928,800 $53,080 $127.03 0.07 Multi-Family 5+$889,200 $6,499,200 $7,388,400 $66,277 $769.32 0.01 Condominium $0 $39,291,900 $39,291,900 $0 $122.74 0.60 Mobile Home/Other $45,000 $319,000 $364,000 $7,273 $118.02 0.01 TOTAL/% TOTAL $34,597,900 $275,384,400 $309,982,300 $55,198 $108.16 0.09 2011-2015 Single Family $6,015,900 $38,665,830 $44,681,730 $64,273 $108.49 0.09 Duplex $1,064,000 $7,213,200 $8,277,200 $76,559 $71.63 0.17 Multi-Family 3 -4 $2,018,000 $12,892,900 $14,910,900 $38,159 $176.76 0.03 Multi-Family 5+$0 $0 $0 $0 $0.00 0.00 Condominium $78,000 $6,620,600 $6,698,600 $31,228 $136.66 0.45 Mobile Home/Other $15,000 $115,300 $130,300 $709 $83.85 0.00 TOTAL/% TOTAL $9,190,900 $65,507,830 $74,698,730 $49,942 $112.97 0.07 2016-2021 Single Family $6,152,700 $42,851,229 $49,003,929 $62,415 $113.85 0.09 Duplex $531,000 $2,048,100 $2,579,100 $126,536 $133.10 0.08 Multi-Family 3 -4 $300,000 $3,289,400 $3,589,400 $65,956 $469.24 0.04 Multi-Family 5+$0 $0 $0 $0 $0.00 0.00 Condominium $0 $2,195,200 $2,195,200 $0 $154.35 0.49 Mobile Home/Other $80,000 $1,702,900 $1,782,900 $1,273 $195.00 0.00 TOTAL/% TOTAL $7,063,700 $52,086,829 $59,150,529 $41,350 $123.50 0.06 CITY TOTAL $281,169,800 $1,914,307,638 $2,195,477,438 $31,184 $83.71 0.06 Demographics & Housing Market Conditions Home Values & Sales Ownership Units by Structure Type Source: ACS 2020 5-Year Estimates Age Units % of Total Built 2000 or later 1,413 15% Built Between 1980 and 1999 3,097 32% Built Between 1960 and 1979 2,594 27% Built 1959 or earlier 2,542 26% Ownership Units by Age of Structure Source: ACS 2020 5-Year Estimates MOST OWNERSHIP UNITS WERE CONSTRUCTED BEFORE 1980. In Jefferson City, the majority of owner-occupied units were constructed before 1980. Of those homes built prior to 1980, 26% of them were constructed prior to 1960. Only 15% of all owner- occupied housing units are less than 20 years old. One of the challenges with an older housing stock is rehabilitation, weatherization, and on-going maintenance in older homes. Households coming with higher incomes and more borrowing power can afford to purchase a home and renovate it, lower- income homeowners may have difficulty keeping up with maintenance over time. OWNERSHIP UNITS ARE PRIMARILY SINGLE FAMILY Unsurprisingly, most owner-occupied units are found in single unit structures (96.79%). There is a very small fraction of units in structures with two or more units, suggesting a lack of housing choices for any household that would like to own anything other than a single-family home, or attached townhome. 36 93.17% 3.62%0.73%1.22%0.09%0.00%0.20%0.00%0.97% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 1-Unit Detached 1-Unit Attached 2-Unit 3-4 Units 5-9 Units 10-19 Units 20-49 Units 50+ Units Mobile Home/Boat, RV, Van, etc. Demographics & Housing Market Conditions Home Values & Sales Change in Home Value Distribution 2011-2020 Source: ACS 5-Year Estimates A home in Jefferson City with a listed sales price of around $154,900 on Zillow.com MEDIAN HOME VALUE HAS INCREASED IN JEFFERSON CITY. Approximately 34% of homes in Jefferson City are valued above $200,000, which is a 12% increase from 2015. In contrast, all home values below $200,000 have experienced relative declines suggesting a widening gap between lower value homes and high value homes. The declines in lower value homes have brought the median value city-wide to a high of $161,400. The lack of new construction and very low vacancy in the ownership market continue to drive home prices up across the city. 37 5% 19% 34% 19% 8% 12% 2% 4% 13% 27% 21% 14% 17% 3% 0% 5% 10% 15% 20% 25% 30% 35% 40% 2011 - 2015 2016 - 2020 Demographics & Housing Market Conditions Home Values & Sales Change in Median Home Value, Jefferson City (2010-2020) Source: ACS 5-Year Estimates Zillow Home Value Index, Jefferson City Source: Zillow Housing Market Research $50,000 $70,000 $90,000 $110,000 $130,000 $150,000 $170,000 $190,000 $210,000 $230,000 $250,000 2000 2004 2008 2012 2016 2020 JEFFERSON CITY AND COLE COUNTY ARE BECOMING INCREASINGLY UNAFFORDABLE. Roughly 57% of Jefferson City residents own their own home. This proportion is 10% lower than in Cole County. Home ownership offers housing stability as well as a path towards wealth building and economic self-sufficiency. Although some households may prefer to rent based on social and economic circumstance, households in Jefferson City seeking to purchase a home face numerous challenges ranging from inability to obtain mortgage financing to earning enough income to save for an initial down payment. Median home value prices in Jefferson City have been increasing year-on-year since 2000, which reflects the county-wide trends. Across Cole County, Jefferson City has a higher share of lower income households who may struggle to afford the costs of a down payment, especially given that home values in Jefferson City are rising just as fast as the county. This upward trend in housing prices continues to place pressure on low to moderate income households who wish to enter the homeownership market but are unable to find affordably priced housing options. This has resulted in more households being driven to markets outside Jefferson City where land is available between the employment hubs of Columbia and Jefferson City. 38 $130,000 $140,000 $150,000 $160,000 $170,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Shaded area represents margin of error around the ACS estimate Demographics & Housing Market Conditions Home Values & Sales Regional Median Home Value Comparison by Distribution Source: ACS 5-Year Estimates RISE IN REGIONAL HOME VALUES. Over the past decade, median home values for all seven counties increased. This would suggest that there is an increasing demand for owner-occupied housing, most likely connected to a mix of changing demographic composition and a reduction in available housing stock particularly in places like Jefferson City, where the tornado and subsequent demolitions have taken homes off the market. Despite these broader level increases in home value, the distribution of home values across the seven counties varies rather significantly. In Boone, Cole, Miller, and Moniteau Counties, the distribution of home values is getting flatter meaning there is a larger variance in home values ranging from relatively low cost ~$60,000 to around $300,000. In contrast, home values in Callaway, Maries, and Osage Counties are increasingly clustering around the median value (~$150,000) meaning there is a reduced supply of available homes falling within the low and high-cost bands of the market. 39 Osage County Maries County Miller County Moniteau County Boone County Callaway County Cole County $100k $200k $300k $400k $500k $100k $200k $300k $400k $500k $100k $200k $300k $400k $500k ACS 5-Year Estimates 2015 2020 Photography and Design MEDIAN HOME VALUES VARY ACROSS JEFFERSON CITY. A closer look into the distribution of median home values across Jefferson City highlights clear concentrations or clustering of high and low value homes in specific parts of the city. In Jefferson City’s central city area, there is a statistically significant cluster of lower value homes. The estimates used for this analysis were from the 2020 5-Year ACS, meaning they do not account for the tornado damage that occurred in 2019. That damage most likely contributed to a further reduction in home values in the area and subsequent demolitions. In contrast, areas to the west of the city center have a statistically significant clustering of higher values homes. These areas have newer homes corresponding to higher value. As housing prices continue to rise across the seven-county region, affordability continues to worsen in Jefferson City due to downward pressure in its housing market. Home values in the city center have been declining, while prices on the city’s periphery continue to rise suggesting a divergence in wealth distribution across the city. Jefferson City’s limited supply of housing means that even marginal increases in demand could result in increased housing costs, which disproportionately impact lower-income households. The rental stock remains very tight and with homeowners selling their homes in a hot housing market and moving to temporary rental arrangements, rents are also rising placing additional burden on lower-income renter households. These challenges could become further strained as mortgage and rental assistance programs expire and elevated levels of inflation threaten higher interest rates for home mortgages. Demographics & Housing Market Conditions Home Values & Sales 40 Median Home Value Source: ACS 5-Year Estimates Home Value Clustering Source: ACS 5-Year Estimates $100,000 $150,000 $200,000 $250,000 $300,000 Local Gi* Statistic High Value Cluster Low Value Cluster No Significant Value Clusters Median Value Blank Block Groups mean inadequate data available Demographics & Housing Market Conditions Rents Change in Gross Rent Distribution 2011-2020 Source: ACS 5-Year Estimates $653 per Month 2020: Median Gross Rent RENTS ARE INCREASING IN JEFFERSON CITY. Gross rent, which is rent plus utilities, has increased 12% over the last decade to a high of $653 per month. Multifamily property in Jefferson City. RENTS ABOVE $500 HAVE INCREASED. In Jefferson City, rental units priced between $500 and $999 comprise 71% of the rental stock. Over the last decade, the number of rental units priced above $500 increased by 21% or 987 units. Available rental units priced under $500 fell by 33%, or 614 units. With the price of rental units in Jefferson City & Cole County increasing, the supply of affordable units is decreasing. The lack of higher priced rental are also forcing households across all income brackets to vie for a limited number of rental units clustered under $1,000 a month. 41 28% 64% 7% 1%0% 18% 71% 10% 1%0% 0% 10% 20% 30% 40% 50% 60% 70% 80% Less than $500 $500-$999 $1,000-$1,499 $1,500-$1,999 $2,000 or More 2011 - 2015 2016 - 2020 Demographics & Housing Market Conditions Rents Rental Units by Structure Type Source: ACS 2020 5-Year Estimates Age Units % of Total Built 2000 or later 1,072 15% Built Between 1980 and 1999 1,896 26% Built Between 1960 and 1979 2,161 30% Built 1959 or earlier 2,107 29% Rental Units by Age of Structure Source: ACS 2020 5-Year Estimates MOST RENTAL UNITS ARE IN BUILDINGS BUILT BEFORE 1980. In Jefferson City, 59% of all rental units are in structures built prior to 1980; 29% of which were constructed before 1960. While these older buildings can be a key component of the naturally-occurring affordable rental stock in the city, they may have some long-term maintenance challenges and potentially interior and exterior finishes not appealing to today’s renters. Many of the newer rental options in Jefferson City are single-family homes located in peripheral neighborhoods and priced to higher-income renters. The relative lack of new multi-family construction, coupled with the impacts of the 2019 tornado and the pandemic’s effect on the housing market combine to create an increased demand for rental units across the city. RENTAL UNITS IN JEFFERSON CITY ARE SPREAD ACROSS A WIDE RANGE OF BUILDING TYPES. Jefferson City has rental units in a wide variety of building types, although interestingly single- family units comprise the highest percentage. This is followed by rental units in 3-to 4-unit structures. The city also has a smaller portion of units in larger buildings, although these numbers do not reflect the multi-family structures that were impacted by the tornado. This number is likely lower now than it was prior to 2020 when these estimates were completed. 42 25% 2% 14% 22% 13% 12% 6%6% 0% 0% 5% 10% 15% 20% 25% 30% 1-Unit Detached 1-Unit Attached 2-Unit 3-4 Units 5-9 Units 10-19 Units 20-49 Units 50+ Units Mobile Home/Boat, RV, Van, etc. Demographics & Housing Market Conditions Rents Change in Gross Rent, Jefferson City (2010 -2020) Source: ACS 5-Year EstimatesRENTS FOR ALL UNIT TYPES ARE ON THE RISE. Over the past decade, rent prices continued to rise in Jefferson City. Demand for rental units is coming from several different sources including an increase in smaller single-person households, an aging population that may be looking to downsize or have limited property maintenance responsibilities, a lack of for-sale product driving more households to rent, and a pandemic that pushed many owners to sell at the top of the market but providing little to no options for purchasing a new home in Jefferson City. Rental property in Jefferson City. 43 $550 $600 $650 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Shaded area represents margin of error around the ACS estimate 86% 65% 10% 19% 4% 16% Demographics & Housing Market Conditions Cost Burden RENTERS IN JEFFERSON CITY ARE MORE LIKELY TO BE COST BURDENED COMPARED TO OWNERS. According to data from 2018, 35% of renters were spending more than 30% of their income on housing costs compared to only 14% of homeowners. Nationally, we find more renters are cost burdened than owners and that trend follows here in Jefferson City. For renters though, 16% were spending more than 50% of the income compared to only 4% of homeowners. The need for deed restricted affordable housing and housing programs are more pronounced for renter households in Jefferson City than owners. Income by Cost Burden Renter Households Source: CHAS 2018 LOW-AND EXTREMELY-LOW-INCOME RENTERS ARE COST BURDENED IN JEFFERSON CITY. The US Department of Housing and Urban Development (HUD)considers a household to be cost burdened if they are spending more than 30% of their monthly income on housing costs. In Jefferson City, about 35% of all renter households are cost burdened which is slightly below state averages. Of all renter households who are cost burdened, the greatest impact comes to those households at or below 50% of Area Median Income (AMI).These are often our most vulnerable households experiencing housing instability, unaffordable rents, housing prices that increase faster than wages, and often struggle to pay for other necessities such as food, transportation, education, healthcare, and childcare. Cost Burdened Households by Tenure Source: CHAS 2018 Owner Households Renter Households Not Cost Burden <=30% 30% - 50% Severe Cost Burden: >50% 44 52% 36% 12% 0%0% 87% 13% 0%0%0%0% 20% 40% 60% 80% 100% Household Income <= 30% AMI Household Income >30% to <=50% AMI Household Income >50% to <=80% AMI Household Income >80% to <=100% AMI Household Income >100% AMI Cost burden > 30%Cost burden > 50% Area Median Income (AMI) refers to the midpoint of a region’s income distribution where half the households in a region earn more than the median and half earn less than the median. For housing, AMI thresholds set the limits for households eligible to live in income-restricted housing units and how much those units can be rented or sold for. Affordability Gap and the Lack of New Housing Production Issues, Opportunities and Gaps 45 Renting and Purchasing Capacity of Jefferson City Households, 2020 Source: ACS 2020, RKG Associates Household Income Households Maximum Affordable Rent Range Home Purchasing Power%# $82,922+31%5,300 $405,886+ $69,101 –82,921 10%1,703 $338,240 -$405,885 $55,251 –69,100 11%1,883 $270,444 -$338,239 $34,551 –55,250 20%3,415 $169,120 -$270,443 $21,960 –34,550 13%2,131 $107,493 -$169,119 $0 -$21,960 15%2,448 $0 -$107,492 $1,842+ + $1,536 -$1,842 $1,229 -$1,535 $769 -$1,228 $461 -$768 $0 -$460 JEFFERSON CITY HAS VERY DISTINCT BREAKS FOR HOUSEHOLD INCOME AND HOME PURCHASING POWER. In Jefferson City, it appears there are three distinct groups of home buyers and renters: upper income, moderate income, and lower income. The upper- income group accounts for 41% of all households, while moderate or middle-income households comprise about 31%, with the lower-income households accounting for 28%. The purchasing power of the top 41% of households is over $230,000 greater than the bottom 28% of households. These households can afford purchase prices starting at $338,000 which is a higher price point than what most homes in Jefferson City sell for. This means there are higher income households purchasing or renting units at prices below what they could afford, should they choose to do so. To put this in perspective, the median sales price of a home sold in Jefferson City was $199,000 while the median gross rent was $653 in 2020. Conversely, households in the moderate-and lower- income brackets must compete with greater numbers of households that are looking for rental and for-sale product given the dearth of units priced to upper-income households.UpperModerateLowerIssues, Opportunities & Gaps Housing Affordability Gap 46 Area Median Income (AMI) refers to the midpoint of a region’s income distribution where half the households in a region earn more than the median and half earn less than the median. For housing, AMI thresholds set the limits for households eligible to live in income-restricted housing units and how much those units can be rented or sold for. THERE IS A GREATER NEED FOR AFFORDABLE RENTAL HOUSING IN JEFFERSON CITY. In Jefferson City, about 46% of the renter households and 13% of the owner households earn less than 50% of the area median income (AMI), totaling 4,579 households. These households often experience housing instability, may rely on housing assistance, and are typically spending more on housing as a percentage of their overall income. There are more than 3,000 renter households at or below 50% of AMI than there are owners, creating real affordability challenges for low-and extremely-low income renters. These units should be priced below $768 a month to be considered affordable to these households which is below what a new rental unit would need to charge to be profitable to the owner. Units charging below $768 a month would need some form of subsidy coming with the unit or the provision of a housing voucher to cover the difference between market rents and what the household can afford to pay based on their income. Area Median Income Threshold Income Owner Households Affordable Home Purchase Price #% FHA Conventional Single Family Condo Single Family Condo 30% AMI (Extremely Low Income)$21,960 557 5.8%$84,940 $66,267 $107,492 $83,057 50% AMI (Very Low Income)$34,550 684 7.1%$133,637 $114,964 $169,119 $144,684 80% AMI (Low Income)$55,250 1,804 18.7%$213,703 $195,030 $270,443 $246,008 100% AMI (Moderate Income)$69,100 1,139 11.8%$267,274 $248,601 $338,238 $313,803 120% AMI (Moderate Income)$82,920 987 10.2%$320,728 $302,055 $405,885 $381,450 Above 120% AMI (Middle Income +)$82,921+4,473 46.4%$320,729+$302,056+$405,886+$381,451+ Housing Affordability for Jefferson City Households, 2020 Source: HUD 2021, ACS 2020, RKG Associates Area Median Income Threshold Income Renter Households Affordable Monthly Rent#% 30% AMI (Extremely Low Income)$18,400 1,891 26.1%$460 50% AMI (Very Low Income)$30,700 1,447 20.0%$768 80% AMI (Low Income)$49,100 1,611 22.3%$1,228 100% AMI (Moderate Income)$61,400 744 10.3%$1,535 120% AMI (Moderate Income)$73,680 716 9.9%$1,842 Above 120% AMI (Middle Income +)$73,681+827 11.4%$1,843+ Issues, Opportunities & Gaps Housing Affordability Gap 47 Issues, Opportunities & Gaps Affordability Property Number of Assisted Units Primary Funding Stream CEDAR RIDGE ESTATES 48 LIHTC CEDAR RIDGE APARTMENTS II 24 LIHTC WEATHERED ROCK APARTMENTS 40 HOME, LIHTC LEWELLA ESTES 16 Section 8 RICHARD WALZ APARTMENTS 9 Section 8 CHAPEL HILL COMMONS I 44 LIHTC CHAPEL HILL COMMONS II 44 HOME, LIHTC CHAPEL HILL COMMONS III 52 HOME, LIHTC WARREN SCOTT APARTMENTS 14 Section 8 CAPITAL CITY II 50 HOME, OTHER HUD HYDER ELDERLY APARTMENTS 116 HUD Insured Mortgage, LIHTC, Section 8 HOUSING AUTHORITY OF JEFFERSON CITY 35 Public Housing CAPITAL CITY ELDERLY APARTMENTS 50 LIHTC LINDEN CAMPUS APARTMENTS 91 HOME, HUD insured Mortgage, Section 8 LINDEN CAMPUS APARTMENTS II 19 Project Based Vouchers, Other HUD CAPITAL CITY APARTMENTS 45 LIHTC, Section 8 HOUSING AUTHORITY OF JEFFERSON CITY 201 Public Housing DULLE TOWERS APARTMENTS 83 Public Housing HAMILTON TOWERS 120 Section 8 Total Assisted 1,101 Total Housing Units 18,992 Percent Assisted Housing 5.8% Jefferson City Federally Subsidized Housing Inventory Source: NHPD, ACS 5-Year Estimates5.8% of Jefferson City’s total housing units are federally subsidized housing properties. 50 192 521 0 100 200 300 400 500 600 2020 - 2025 2026 - 2030 After 2030 Federally Subsidized Housing by Expiration Source: NHPD, ACS 5-Year Estimates 48 One challenge facing Jefferson City, particularly for renter households at or below 80% of AMI, is the availability of affordably priced housing. With nearly half of all renter households having household incomes at or below 50% of AMI, the need for safe, adequate, and affordable housing is critical. The city currently has about 1,100 housing units receiving some form of federal assistance from Low Income Housing Tax Credits (LIHTC) to Project and Tenant-Based Rental Vouchers. This compares to about 3,500 renter households that have incomes at or below 50% of AMI. The other data point the city should consider is when federal subsidies on units are set to expire which could mean buildings and units could revert to market-rate with increases in rents for existing tenants. According to data from the National Housing Preservation Database (NHPD), between 2020 and 2030 Jefferson City could see 240 units lose federal subsidies. The city should identify property owners or managers of these complexes and begin exploring options for maintaining affordability restrictions on these units. Issues, Opportunities & Gaps Affordability Federally Subsidized Properties/Total Units Source: NHPD, ACS 5-Year Estimates Housing Instability Risk Index Source: Urban Institute, ACS 5-Year Estimates Comparing the amount of federally subsidized housing units against the total number of available units suggests that many subsidized housing units are concentrated in a few central neighborhoods of the city. The Housing Instability Risk Index, is an index developed by the Urban Institute that describes the deeper relationship of various census estimates. It includes: the share of people living in poverty, share of renter-occupied housing units, share of severely cost-burdened low-income renters, share of severely overcrowded households and share of unemployed people. Each census tract’s index percentile is based on its state mean it provides a relative gauge of housing instability risk residents face in each neighborhood compared to the state. For example, if a tract is in the 89th percentile, then its higher than the values of 89% of all tracts in the state. The Housing Instability Risk Index suggests that tracts in the central part of the city fall within some of the higher percentiles in the state. SOME NEIGHBORHOODS IN JEFFERSON CITY EXPERIENCE VERY HIGH HOUSING NEEDS. 49 Issues, Opportunities & Gaps Affordability Many underhoused and unhoused residents in Jefferson City also struggle to find housing accommodations, whether that be temporary shelter or permanent housing options. Groups like the Salvation Army in Jefferson City and Common Ground are working to help those experiencing homelessness or struggling with food insecurity or payment of utility bills. One of the many challenges for Jefferson City is the Continuum of Care (CoC) region that coordinates homelessness response is regional and part of the statewide CoC. Jefferson City, unlike St. Louis, Joplin, Springfield, or Kansas City, does not have its own local CoC to work closely with homelessness providers. This is common across the US but means local providers may have more challenges getting assistance addressing needs for homeless individuals and families. Locally, the Salvation Army of Jefferson City serves as one of the agencies within the Missouri Balance of State CoC network that maintains a Coordinate Entry System (CES). CES is a system for assessing, prioritizing, and matching people experiencing homelessness and those at-risk of homelessness with appropriate housing and service interventions. According to data from the Salvation Army, 159 individuals stayed at their shelter in 2020 for a total of 9,883 bednights. 79 of those individuals left the shelter for some type of housing including moving in with family and friends. As was noted on the prior slide, the 2019 tornado impacted many residential buildings which provided affordably-priced housing. Additionally, the Salvation Army noted bednights rose substantially in the aftermath of the tornado. There is also need locally for increased services like utility payment assistance, food security/pantry, credit counseling, life skills, and rental assistance. HOUSING AND SOCIAL SERVICES ARE A CRITICAL COMPONENT TO JEFFERSON CITY’S COMMUNITY. 50Source: krcgtv.com Supply and Demand Gap for Ownership Housing Units, Jefferson City Source: HUD & ACS 5-Year 2020 Estimates THERE ARE MORE POTENTIAL BUYERS IN HIGHER INCOME BRACKETS THAN THERE ARE HOUSING UNITS THAT MATCH THEIR PRICE POINTS. For households earning at or below 50% of AMI, there is a surplus of 3,885 housing units in the conventional lending scenario, and a surplus of 2,046 units in the FHA lending scenario. The maximum affordable home price for households earning below 50% of AMI is $133,637 in the FHA scenario, and $169,119 in the conventional lending scenario. According to the Assessor’s database, 56% of all homes were valued below $140,000, but 14.8% of the owner households earn at or below 50% of AMI.Given the large deficit in homes compared to households with incomes above 120% AMI, many higher-income households are purchasing homes that are priced below what they could otherwise afford creating downward pressure in the housing market. Households earning more than 100% of AMI account for 68% of owner households, with the supply of units priced to meet the demand accounting for a 3,767-unit deficit in the FHA scenario and a 4,577-unit deficit in the conventional scenario. This indicates a potential market for new higher priced ownership housing that could ease the competition for units priced to low-to moderate-income households. Federal Housing Administration (FHA) Lending Conventional Lending Issues, Opportunities & Gaps Housing Affordability Gap 51 439 1,611 1,607 112 (288) (3,479) (5,000) (4,000) (3,000) (2,000) (1,000) 0 1,000 2,000 3,000 Under 30% 30% - 50% 50% - 80% 80% - 100% 100% - 120% Above 120% 1,396 2,489 1,072 (378)(582) (3,995) (5,000) (4,000) (3,000) (2,000) (1,000) 0 1,000 2,000 3,000 Under 30% 30% - 50% 50% - 80% 80% - 100% 100% - 120% Above 120% Rental Supply and Demand Gap, Jefferson City Source: HUD & ACS 5-Year 2020 Estimates THE RENTAL SUPPLY IS TIGHT AT BOTH THE LOW AND HIGH ENDS OF THE INCOME SPECTRUM. For extremely low-income renter households, the supply of affordable and available units is tight. There are 889 more households earning less than 30% of AMI than available affordably priced units. These gross rents would need to be at or below $460. Only 14% of occupied rental units have monthly rents below $460, while 26% of renter households earn at or below 30% of AMI. Units priced between 30-80% of AMI account for 80% of all rental units, while only 42% of renter households have incomes corresponding to this price bracket. This creates a surplus of 2,625 units that are likely rented by households with lower incomes who are likely spending more than they should on housing costs. Renter households earning more than 100% of AMI account for 21% of all households, but the supply of units at this price point accounts for only 1.1% of the rental stock. The gap between demand and supply for households above 100% AMI is 1,468 units. The lack of higher priced rental units in Jefferson City puts downward pressure on the supply of housing priced for lower income households. Higher income households have more choices in the housing market and are likely renting units at a lower price point than they could otherwise afford. Issues, Opportunities & Gaps Housing Affordability Gap 52 (889) 2,169 456 (476) (666) (802) (1,500) (1,000) (500) 0 500 1,000 1,500 2,000 2,500 Under 30% of AMI 30% - 50% of AMI 50% - 80% of AMI 80% - 100% of AMI 100% - 120% of AMI Above 120% of AMI Central City 53 Issues, Opportunities and Gaps Population by Race & Tenure Source: ACS 5-Year Estimates (Each dot ~20 people) Residential Parcels by Year Built Source: Cole County Assessor’s Database Issues, Opportunities & Gaps Central City –Housing Conditions HOUSING CONDITIONS DIVERGE BY RACE AND ETHNICITY. Based on ACS 5-Year Estimates and Cole County Parcel data, most of Jefferson City’s residents who do not identify as White live in the central neighborhoods of the city where the oldest housing in the city tends to be located. These neighborhoods also have some of the lowest median incomes and home values highlighting the numerous challenges households in these neighborhoods face ranging from cost burdening, overcrowding, housing quality, and struggles to save money and generate wealth over time. Furthermore, the impacts of the COVID-19 pandemic have placed additional strain on the city’s economy and public health placing more low-income households, particularly renters, at risk of eviction and widening racial disparities in housing instability. 54 Central City Vacant Source: Jefferson City GIS, Cole County Assessor’s Database Landlord Registry Central City Source: Jefferson City Landlord Registry, Cole County Assessor’s Database Primarily Residential Structures built before 1940 & highest renter rates in city JEFFERSON CITY HAS A LOT OF 1 – 4 UNIT RENTAL PROPERTIES. Based on data from the Jefferson City landlord registry, the majority of central city rental properties were built prior to 1960 and are between 1-4 units. About 25% of these properties are owned by landlords who do not have an address in Jefferson City. These central city neighborhoods have some of the highest percentages of renter households as well as some of the highest proportions of aging housing stock and vacant properties. These challenges in housing quality and lower property values may be deterring landlords from investing in rehabilitation creating a lower quality housing product for the city’s lowest income and most racially-diverse populations. As cost of living across the United States continues to escalate, particularly in an inflationary period, housing costs for renters will also rise. This is likely to result in an increase in cost burdening and continued lack of long-term savings and challenges with housing instability. Issues, Opportunities & Gaps Central City –Housing Conditions 55 Code Violations by Case Type Source: Jefferson City Code Violations Data Code Violations & Percent Renter Occupied Source: Jefferson City Code Violations Data, ACS 5-Year Estimates Primarily Residential Structures built before 1940 & highest renter rates in city 435 920 75 972 104 434 5,893 73 3,016 1,375 6 9 ABANDONED BUILDING CHECK CONDITIONS DANGEROUS BUILDING DISASTER DISASTER VIOLATIONS MISCELLANEOUS PROPERTY MAINTENANCE REFERRAL RENTAL INSP STREET REVIEW VEHICLE COMPLAINT ZONING CODE VIOLATIONS RELATED TO POOR HOUSING CONDITIONS IS CONCENTRATED IN THE CENTRAL CITY NEIGHBORHOODS. The majority of code violations fall within a few major categories: property maintenance, rental inspection, disaster, and check conditions. All of which tend to cluster in some of the central neighborhoods of Jefferson City where there are the highest percentages of renter households. A large portion of code violations related to “check conditions,” “dangerous building” and “disaster” fall along the corridor of the 2019 tornado path. Property maintenance and rental inspection violations cluster in the census block groups with the highest rates of renter households in the city and coincide with many landlords who do not hold addresses in Jefferson City. These are also the same neighborhoods that have some of the highest proportions of vacant properties. Issues, Opportunities & Gaps Central City –Housing Conditions 56 Parcels Damaged by 2019 Tornado Source: Jefferson City, Cole County Assessor’s Database Issues, Opportunities & Gaps Central City –Tornado Impacts Residential Damage from 2019 Tornado Source: National Weather Service TORNADO LARGELY IMPACTED RENTAL UNITS. According to the Jefferson City 2040 Comprehensive Plan, most impacted areas, due to the 2019 tornado, lost around 152 housing units, roughly 95% of which were rental units. Based on code violation data provided by the city, the total number of properties damaged along the tornado path corridor total 891 parcels, which are home to 4,056 units. Although not all units were damaged by or lost to the tornado, unrepaired damage to a number of these units could greatly affect the livability of these properties. Structures that had to be demolished or those that remain in disrepair have the effect of removing housing units from the market. In a housing market like Jefferson City with extremely low vacancy rates, the rebuilding of those units is critical to ensure residents have places to live. Given that many of these neighborhoods have existing services, utilities, and roads, and are in close proximity to jobs and businesses; these neighborhoods make ideal locations for new or improved housing. 57 Creating Demand for Owner-Occupied Housing/Assisting First-Time Homebuyers 58 Issues, Opportunities and Gaps $600 $620 $640 $660 $680 $700 $720 $740 $760 $780 0% 1% 2% 3% 4% 5% 6% 7% 8% 9% 10% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Median Gross Rent (Inflation Adjusted)Rental Vacancy Rate For Sale Vacancy Rate Total Vacancy Issues, Opportunities & Gaps Vacancy Rates Vacancy Rates and Rent Change Source:ACS 5-Year Estimates, BLS CPI Healthy Vacancy Rate VACANCY RATES ARE DRIVEN BY FOR-SALE UNITS & THE COST OF RENTS HAVE DECLINED. Over the last decade, Jefferson City has experienced higher vacancy rates among available rental units and very low vacancy rates among for-sale units. This means that there has been a lack of local housing availability for existing renters to transition into homeownership and those looking to move to Jefferson City and purchase a home. The data in the graphic to the right shows vacancy and rent rates through the year 2020 and does not fully account for the impacts of the 2019 tornado event nor the COVID-19 pandemic. We know from experience and our interviews with local brokers in Jefferson City that those two events have created record low vacancy rates in both owner and renter housing and has raised the cost of housing overall. A 2021 report from the National Realtors Association showed Jefferson City’s rental vacancy rate to be extremely low, at 2.7%. Several challenges have arisen when it comes to building in Jefferson City to help ease the housing crunch. These include a lack of local builders and tradespeople building in the city, flat land with available utilities, and increasing labor and material costs. Builders have moved to other parts of the region where better land is available and locations halfway between Jefferson City and Columbia for commuters. With a lack of new product on the market, very few households can move around the city meaning existing units are not being made available to support existing residents or those looking to move to the city.Median Gross Rent (Inflation-Adjusted)59 168 1,692 3,324 1,616 349 870 3,805 1,477 916 416 622 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 0 1 2 3 4 5+ Bedroom Person 0 68 999 5,694 2,250 635 0 2,881 3,846 1,320 1,013 586 0 1,000 2,000 3,000 4,000 5,000 6,000 0 1 2 3 4 5+ Bedroom Person Owner Occupied: Bedrooms & Households Size Source:ACS 5-Year Estimates Issues, Opportunities & Gaps Density by Dwelling Type ACROSS TENURE THE MAJORITY OF HOUSEHOLDS ARE SINGLE PERSON. The majority of owner-occupied units in Jefferson City consist of 3 or more bedrooms. Almost 30% of all owner-occupied units consist of a single person meaning there are a large number of single-family homes (typically 3 –4 bedroom) that house a single person. This could be driven by the changes in population where Jefferson City has seen an increase in residents 65 and older over the past decade. These households though could move into other types of housing such as townhouses, condos, and smaller rental apartments if they are looking to downsize or reduce the amount of maintenance they have to take on. In contrast, there is a deficit of roughly 455 renter units that consist of 4 or more bedrooms (489) compared to the number of renter households with 4 or more people (946). This suggests that many renter households with larger household sizes must look to rent housing units with fewer bedrooms than people. General HUD guidelines maintain that the ratio of people-per-bedroom should not exceed 2:1 depending on the household's situation. This means that for many households with 5 or more people there is a deficit in available options to meet the commonly accepted people-per-bedroom guidelines. Renter Occupied: Bedrooms & Households Size Source:ACS 5-Year Estimates Deficit of 602 bedrooms High number of single person owner households 60 First Time Home Buyer Lorenz Curve (Conventional) Source: HUD, ACS 5-Year Estimates, RKG First Time Home Buyer Lorenz Curve (FHA) Source: HUD, ACS 5-Year Estimates, RKG To understand the proportion of affordable units, Lorenz curves for conventional and FHA scenarios were created to compare the proportion of affordable homes against existing renter’s incomes. This provides a rough estimate of the number of affordable units for potential first-time home buyers looking to move from renting to homeownership. The diagonal blue line represents perfectly proportional affordability meaning an equivalent number of homes affordable to the number of people in each income band. When the red line falls below the blue diagonal, it suggests that there is a deficit in the number of available affordable units, whereas when the red line falls above the blue line, it suggests that there is a surplus of affordable units for that income band. One of the important points of comparison between the FHA and conventional scenarios is where the red line crosses over the blue affordability line. Comparing these two figures, the number of affordable units available if renter households can afford a 20% down payment dramatically increases particularly for households earning 51 –80% of AMI. They go from being able to afford 56%of homes to 70%of homes, which increases the number of homeownership options for these lower income households. This observation is also further supported by interviews with local lenders who mentioned that many first-time home buyers are unable to receive a loan because they fall just shy of the down payment requirements. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%10%20%30%40%50%60%70%80%90%100%Home Value DistributionIncome Percentile of Potential First Time Home Buyers by HUD AMI 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%10%20%30%40%50%60%70%80%90%100%Home Value DistributionIncome Percentile of Potential First-Time Home Buyers by HUD AMI Renters in the 101% -120% of AMI (80th percentile) can afford 90% of Homes Renters in the 31% -50% of AMI (42nd percentile) can afford 36% of Homes Renters in the 51% -80% of AMI (60th percentile) can afford 56% of Homes Issues, Opportunities & Gaps Affordability & First Time Home Buying 61 IN JEFFERSON CITY, COSTS OF DOWNPAYMENT MAY BE A SIGNIFICANT BARRIER TO FIRST TIME HOME BUYERS. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%10%20%30%40%50%60%70%80%90%100%Home Value DistributionIncome Percentile of (Potential) First-Time Home Buyers by HUD AMI 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0%10%20%30%40%50%60%70%80%90%100%Home Value DistributionIncome Percentile of Potential First Time Home Buyers by HUD AMI DOWN PAYMENT ASSISTANCE COULD IMPROVE CHANCES OF HOMEOWNERSHIP FOR HOUSEHOLDS EARNING 30 –80% OF AMI. First Time Home Buyer Lorenz Curve (Conventional) Down Payment Assistance Impact ($5,000) Source: HUD, ACS 5-Year Estimates, RKG First Time Home Buyer Lorenz Curve (FHA) Down Payment Assistance Impact ($5,000) Source: HUD, ACS 5-Year Estimates, RKG Like the previous slide, the figures above compare the proportion of affordable homes against existing renter’s incomes. In the two figures above, the relationship between renter incomes and home values was recalculated using an injection of $5,000 towards down payment on a home. In the conventional scenario, renters earning between 30 –50% of AMI go from being able to afford roughly 36% to 55% of the existing housing stock. In the FHA scenario, the most impacted income band are renters earning between 50% -80% of AMI; they go from being able to afford 56% to 60% of existing homes values. Down payment and closing cost assistance could help low-and moderate-income households overcome one of the most common barriers to homeownership- accumulating sufficient savings to make a down payment and pay for closing costs on a mortgage. These types of programs would make residents, particularly renters, more competitive in the home buying market, which could also have the effect of freeing up rental units, easing pressure in the rental market, and allow for more movement of existing and new residents within housing types. Renters in the 31% -50% of AMI (42nd percentile) can afford 55% of Homes Renters in the 51% -80% of AMI (60th percentile) can afford 60% of Homes Issues, Opportunities & Gaps Affordability & First Time Home Buying 62 Addressing the Housing Needs of Jefferson City 63 Strategies 64 Strategies Overview Supply Zoning Review Encourage “Missing Middle Housing” Workforce Housing Fund Rental Production Loan Program Affordable Housing Trust Fund Rehab & Preservation Expand Funding Capacity for Rehab & Preservation Programs Establish Land Bank Establish Community Land Trust Homeownership Expand First Time Homebuyer Program Create Housing Counseling and/or Education Program for Potential Homebuyers Marketing Housing in Jefferson City Housing Assistance Landlord Partnership Program Establish & Support Older Adult Housing Assistance Program Eviction Prevention Program STRATEGY OVERVIEW As Jefferson City looks to tackle its housing challenges the following are a set of recommended strategies that could be used to address the community’s needs. The strategies can be used to aggregate and align efforts across local organizations and funding sources to collectively build the city’s capacity to address its housing needs. The following strategies have been organized into four broad categories which include: -Supply strategies which seek to encourage the production of housing units. -Rehab & preservation strategies which seek to build capacity within existing programs to improve the quality of the city’s housing stock and neighborhoods. -Homeownership strategies which aim to assist households seeking to transition into homeownership or remain in their homes. -Housing assistance which seeks to support existing programs and establish new ones that address issues of homelessness, older adult and disability challenges, quality of housing as it related to public health and the strengthening of transparency and relations between landlords and tenants. 65 Strategies Strategically Monitored Neighborhoods Source: Activate Jefferson City 2040 A GEOGRAPHICAL STARTING POINT FOR CITY-WIDE HOUSING STRATEGIES Strategically monitored neighborhoods were established to target community development in specific parts of Jefferson City. Strategically monitored neighborhoods should be prioritized for the implementation of strategies and funding opportunities identified both in this plan and the Activate Jefferson City 2040 comprehensive plan. Based on the methodology outlined in the comprehensive plan, strategically monitored neighborhoods fall within three tiers. Criteria: -Average age of structure built prior to 1960 -Average value of structure below $70,000 -Under 50% of neighborhood being owner occupied Tiers -Tier 1: meets one criteria -Tier 2: meets two criteria -Tier 3: meets all three criteria (High Priority) Data analysis conducted for this study coupled with the analysis from the comprehensive plan indicated that many of the strategically monitored neighborhoods identified in the comprehensive plan remain high priority status. This geographical context outlines the targeted approach the following strategies should consider in strategy implementation and program design. Supply Strategies 66 Strategies 67 Strategies Change Zoning To Allow For Greater Residential Density By-right Revise Single-Family, Attached, and Duplex Zoning to be By-RightStrategy •Review existing zoning districts and regulations to reduce barriers to housing production such as zoning districts that allow for certain residential types by special permit vs by-right Implementation •Assess where there might be areas to expand opportunities for housing by reviewing other barriers such as use restrictions, dimensional requirements, open space requirements, height restrictions, lot area and lot area per dwelling unit requirements, and parking. •Identify areas for multi-family zoning and pre-zone them for eventual development. •Consider permitting more multi-family use within commercial zoning districts. Lead Entity •This effort should be led by municipal staff Source: Activate Jefferson City 2040 By-Right refers to a use permitted in a zoning district and is therefore not subject to special review and approval by the city Special Permits are approvals given by the city to uses that meet certain standards or conditions which are listed in the local zoning ordinance. The core difference of Special Permits and By-Right is that special permits may be subject to administrative review. 68 Strategies Change Zoning To Allow For Greater Residential Density By-right •Review existing zoning regulations to identify opportunities where increases in housing supply could be encouraged •Consider housing incentive overlays that strike a balance between as-of-right and “by bonus” zoning such that the bonus is enough to encourage developers and the as-of-right reduces barriers for 2 to 4-unit structures even if developers don’t use the bonus Strategy Options •The Activate Jefferson City 2040 Comprehensive Plan identified Inclusionary Zoning as a strategy to consider to address the limitations in middle housing options. “Zoning districts that accommodate duplexes or other multi-family structures only make up 6% of Jefferson City” •The plan also advocates for broader building and zoning code updates to create more efficient spaces and promote more housing Existing Programs and Actions Enact changes to the zoning code and establish design guidelines. Identify the biggest barriers to housing production in the zoning code. Track developments, specifically in strategically monitored neighborhoods, to assess the effectiveness of zoning changes on the encouragement of housing development. SHORT-TERM MEDIUM-TERM LONG-TERM 69 Strategies Encourage Missing Middle Housing Encourage Missing Middle Housing OptionsStrategy •To address the need for more diverse housing types and price points in some of Jefferson City’s neighborhoods, particularly the strategically monitored neighborhoods, the city should review its zoning districts and explore adding new use definitions and design guidelines for 3-to 4-unit buildings or 3-to 10-unit buildings. Implementation •The city may want to consider using a density “bonus” as an incentive to encourage homeownership. The city could tie the allowance of a higher density building to a restriction on the units that they be owner-occupied and not rented for short-or long-term use. •A deed restriction could be attached to the unit or a covenant in the homeownership association which makes prospective buyers or future owners aware of the restriction on the unit. For larger buildings, the city could also consider tying affordability restrictions in using inclusionary zoning for example. •The city may also want to consider creating design guidelines or pre-approved designs so new structures more closely resemble the form and function of the neighborhood. Lead Entity •This effort should be led by municipal staff Example of designing with density in a single-family neighborhood. 70 Strategies Encourage Missing Middle Housing •The city should review existing zoning regulations to identify barriers to the development of 2-to 4-unit housing •City should identify areas where the development process could be streamlined, and staff could support smaller scale developers seeking to build smaller multifamily projects Strategy Options •The city’s current zoning districts allow duplexes, triplexes and multi- family 4-or-less by-right in its RD, RA-1 & RA-2 districts Existing Programs and Actions Develop form-based codes designed to promote walkable, mixed-use neighborhoods. Update zoning codes and land use regulations to allow missing middle options and facilitate development. SHORT-TERM MEDIUM-TERM 71 Strategies Workforce Housing Fund Establish Workforce Housing FundStrategy •Employer-assisted housing programs provide an option for employers to help their employees with the cost of owning or renting a home. Programs can be targeted to neighborhoods near where employees work. Assistance may be provided in a variety of ways, including down payments that are forgiven over a period of employment, education and counseling around homeownership, rental subsidies, or even a direct investment in the housing development itself. Implementation •Establishment of a workforce housing program could support housing with rents affordable to individuals and families whose incomes lie between 60 –120% of AMI or offer down payment assistance to households within this income range seeking to transition into homeownership •It could provide subsidy of a specific amount per workforce housing unit •Leverage opportunities to use city-owned land to build opportunity in strategically monitored neighborhoods •Can complement other sources of development financing in the city •Ensure that workforce housing units are deed restricted to ensure that the city can support its local workers •City could look to partner with local institutions such as Lincoln University Lead Entity •This effort should be led by municipal staff in collaboration with state or regional partners as well as non-profit partners Potential Funding Sources & Partners •Missouri Workforce Housing Association (MOWHA) •Lincoln University •Jefferson City Chamber of Commerce •Jefferson City Regional Economic Partnership Source: MOWHA 72 Strategies Workforce Housing Fund •The city should seek to establish a new funding resource by designing a workforce housing fund •The city should also seek to collaborate with local for-profit & non-profit partners in the establishment of a workforce housing fund that uses a form of incentives to encourage local businesses to contribute to a fund creating subsidy for local workers to move or remain in Jefferson City Strategy Options •The Missouri Workforce Housing Association (MOWHA) is a statewide organization comprised of numerous members ranging from community organizations and public agencies to contractors, developers and property managers. MOWHA offers several resources, programs and a statewide network that works to promote the development of affordable housing options largely through their Low Income Housing Tax Credit (LIHTC) program. Funding and support for a city-wide workforce housing fund could be established in partnership with MOWHA. Existing Programs and Actions Develop program rules and prepare administrative functions to manage program. Establish program and promote within local business organizations. Identify potential partners and funding sources to establish fund. Could be established using federal or state funding sources.Evaluate the requirements and fundings levels annually based on demand and outcomes realized such as increases in the numbers of local workers. SHORT-TERM MEDIUM-TERM LONG-TERM 73 Strategies Rental Production Loan Program Expand Local Capacity for Rental Production Loan ProgramStrategy •Establish loan program through partnerships with local organizations and developers which stack local and state funding sources for acquisition, rehabilitation, and new construction of rental housing for low-and moderate-income families and market rate developments Implementation •Connect developers with state and local rental production and preservation funds such as those offered through MHDC to encourage development of low-and moderate-income rental housing •Funds provided by Community Development Financial Institutions (CDFIs), MHDC and other bank partners often provide loans for 70-80% of the project cost leaving a gap for developers seeking to build affordable housing. Funds allocated to a rental production loan program can serve as a form of gap financing for developers to encourage affordable housing development. •For market rate developments, reduce process and regulatory barriers to encourage development of new market rate rental units or provide financial incentive through the loan program for developments in specific areas throughout the city Lead Entity •This effort should be led by municipal staff in collaboration with county staff and the MHDC Potential Fundings Sources & Partners •MHDC Rental Production & Preservation Program •MHDC Affordable Housing Assistance Program •CDBG-DR 74 Strategies Rental Production Loan Program •The city could streamline the approval process for developers using state or local rental production loan funding •Prioritize the creation of permanent supportive housing or projects located in high- opportunity areas such as the strategically monitored neighborhoods Strategy Options •The MHDC offers several subsidy programs for developers seeking to construct rental housing •Jefferson City was allocated $7,059,300 in Community Development Block Grant Disaster Recovery (CDBG-DR) funds which can be used to construct new affordable housing and affordable multifamily rental housing Existing Programs and Actions Implement a continuous call for projects through a rolling Request for Information. Identify key sites in high-opportunity areas throughout the city to incentivize multifamily development. Streamline application process and application materials under review. Provide further incentives/support to developers utilizing state or county funding. Evaluate impact of program and make additional adjustments as required. SHORT-TERM MEDIUM-TERM LONG-TERM 75 Strategies Affordable Housing Trust Fund Establish Affordable Housing Trust FundStrategy •Affordable Housing Trust (AHT) funds are a flexible source of funding that can be used to support many different affordable housing initiatives. The money that is generated for the fund is typically created and administered at the city level and are not subject to restrictions like other state and federal housing funds. The money in the fund can be designated to address local needs and priorities, such as those noted throughout this housing study. Implementation The entity administering the fund, in this case Jefferson City, would work to define priorities and eligible activities money in the fund could be used for. Examples of funding areas might include: •Emergency rental assistance •Gap financing for new construction of affordable units •Repairs/rehabilitation of older affordable homes/units •Weatherization program to lower utility costs •Down payment and closing assistance •Foreclosure prevention Lead Entity •This effort should be led by municipal staff with input from local lenders/banks as needed Potential Fundings Sources & Partners •ARPA Funding •CDBG Funds •HOME Funds Identify state requirements for the establishment of housing trust fund Draft goals and complete regulatory requirements Establish Board of Trustees Record Declaration of Trust Set up trust fund account Update housing needs analysis if necessary Identify priorities and create guidelines Determine operating approach 76 Strategies Affordable Housing Trust Fund •There are many possible funding sources to capitalize the AHT which could include revenue from payments in lieu of affordable housing, linkage fees, real estate transfer taxes, taxes or fees on short-term rentals, proceeds from the sale of City-owned property, or even a dedicated revenue source from an annual budget appropriation. •The City should strongly consider tying Inclusionary Zoning to the AHT to generate funds from payments in-lieu. Strategy Options •St. Louis & Kansas City have operating Affordable Housing Trust Funds offering a precedent for establishing funds in cities across Missouri Existing Programs and Actions Update housing needs analysis if necessary. Identify priorities and create guidelines. Determine operating approach. Identify state requirements for the establishment of housing trust fund. Draft goals and complete regulatory requirements. Establish board of trustees. Record declaration of trust. Set up trust fund account. Operationalize funds in strategically monitored neighborhoods or other identified areas. SHORT-TERM MEDIUM-TERM LONG-TERM Rehab & Preservation Strategies 77 Strategies Source: Realty Executives 78 Strategies Expand Capacity of Existing Housing Rehab Program Expand Capacity and Funding for Existing Rehab and Preservation ProgramsStrategy •The City should continue to promote and expand the restoration and rehabilitation of the existing housing stock as a way to ensure neighborhoods maintain value over time, a quality housing stock is available, and naturally-occurring affordable housing remains available and attainable for Jefferson City residents. Implementation •The City already has a number of rehab and preservation programs but one way of further expanding existing housing rehab programs could be through targeting investor-owned properties with units priced above 80% of AMI. •For higher income households or investor units, the city could also consider stricter repayment terms or charge a higher interest rate compared to lower-income units or households. The city could also treat the fund as a revolving loan which is repaid over time in order to continually repopulate and grow funding over the long term. •Building rehab and preservation programs could also involve partnerships with local organizations such as Habitat to strategically restore neighborhoods throughout Jefferson City’s central city neighborhoods Lead Entity •This effort should be led by municipal staff in collaboration with local non-profit partners Potential Fundings Sources & Partners •Emergency Assistance Repair Program •Rental Façade Improvement •Habitat for Humanity •MHDC Home Repair Opportunity Program (HeRO) Source: Habitat for Humanity 79 Strategies Expand Capacity of Existing Housing Rehab Program •The city has a number of existing funding opportunities aimed at housing rehab and preservation as well as neighborhood improvement and reinvestment. In order to diversify funding sources for these programs and ensure their continuation in the long term the city should consider additional property or sales tax dedicated to these programs, affordable housing bond issuance, Tax Incremental Financing (TIFs), and critical infrastructure special assessment districts •For higher income households or investor units, the city could also consider stricter repayment terms or charge a higher interest rate compared to lower-income units or households. The city could also treat funding as a revolving loan which is repaid over time in order to continually repopulate and grow funding over the long term. Strategy Options •Emergency Assistance Repair Program •Neighborhood Improvement •Residential Tax Reimbursement •Rental Façade Improvement Existing Programs and Actions Expand local funding toolkit through one of the following approaches: Increase general revenue dedicated to housing. Pursue use of increment financing. Pursue use of special assessment districts. Identify priority funding programs dedicated to housing production, preservation and rehabilitation. Consider feasibility of new local funding sources. Establish requirements and goals for new funding sources and linkages to existing programs. SHORT-TERM MEDIUM-TERM What is Tax Incremental Financing? Tax Incremental Financing starts with the creation of a TIF district by the city. The city then issues bonds to pay for public infrastructure improvements and other amenities to encourage private development within the district. The bonds are backed by the anticipated TIF revenue and repaid with incremental tax receipts as private development activity increases. 80 Strategies Establish Land Bank Establish Land BankStrategy •Land banks are a public or non-profit entity created to acquire, hold, manage and in some instances redevelop parcels in order to re-purpose parcels for productive uses such as increasing the supply of available housing and boost home values Implementation •Missouri has state-enabling statutes that authorize local governments to create land banks •A land bank in Jefferson City should be used to hold and maintain properties until a strategy for disposition is determined. (e.g., package adjacent properties together for sale to developers or help limit a developer’s hold costs until construction begins) •A land bank could be an integral component to redeveloping and enhancing strategically monitored neighborhoods throughout the city as well as addressing property damage and vacancy caused by natural disasters and lack of property maintenance Lead Entity •This effort should be led by municipal staff or a non-profit partner specializing in managing land banks Potential Fundings Sources & Partners •Contribute a percentage of delinquent property tax assessments, interest and penalties to land bank Source: Regional Planning Council 81 Strategies Establish Land Bank •Typically, land banks are created as public entities by a local ordinance, pursuant to authority provided in state-enabling legislation. Land banking programs can also be developed within existing entities, such as redevelopment authorities, housing departments, or planning departments. (For more Info) Strategy Options •Missouri is one of 17 states that have passed comprehensive state-enabling land bank legislation •Kansas City, Blue Springs and St. Louis all have operating municipal land banks and may be able to offer support in navigating the requirements to establish a land bank in the state of Missouri Existing Programs and Actions Establish land bank based on enabling legislation and establish core powers and strategic goals of land bank. Determine recurring funding sources and starting capital options for establishment of land bank. Consider feasibility and identify goals of establishing a land bank. Target land bank property acquisition, management and disposition activities in strategically targeted neighborhoods throughout the city to maximize impact of redevelopment. SHORT-TERM MEDIUM-TERM LONG-TERM 82 Strategies Establish Community Land Trust Establish Community Land TrustStrategy •The City should support efforts to pilot the Community Land Trust model in strategically monitored neighborhoods to secure affordable housing for moderate-to-low-income residents and support households in building equity through homeownership Implementation •A Community Land Trust (CLT) is a structure under which a community-based organization, such as a local housing nonprofit or community development corporation, makes an upfront investment of funds to ensure the affordability of homes in perpetuity for low-to-moderate income households •CLTs operate under a shared equity model whereby the community-based organization can create permanently affordable housing and low-to-moderate income residents can build equity. Roles •This effort should be led by a non-profit partner specializing in CLTs in partnership with municipal staff Potential Fundings Sources & Partners•Community Land Trusts can become eligible for HOME funds •Partnerships with state and local foundations focused on affordable housing Source: Democracy Collaborative 83 Strategies Establish Community Land Trust •The city should seek to establish a coalition with local organizations to establish a community land trust •City should offer support and administrative assistance to local non-profit looking to establish community land trust Strategy Options •In Missouri there are Community Land Trusts operating in Springfield, St. Louis and Columbia who provide models for effectively establishing and maintaining a CLT in the state of Missouri Existing Programs and Actions Source: Grounded Solutions Network Draft plan and create budget for Community Land Trust as well as establishing partnership with administrating organization. Organize community and establish goals based on identified needs of the community.Establish community land trust and establish measures of success to track the effectiveness of the trust on Jefferson City’s housing. SHORT-TERM MEDIUM-TERM LONG-TERM Homeownership Strategies 84 Strategies 85 Strategies First Time Homebuyer Programs Expand First Time Homebuyer ProgramStrategy •The city currently offers CDBG Down Payment assistance which aims to assist low-to-moderate-income first-time home buyers with a down payment. Assistance is provided on a “first come first served” basis to eligible applications. Maximum assistance is $5,000 in the form of a no interest loan. If costs exceed this amount, the buyer is responsible for the difference. Implementation •Additional program options that could expand this program include: •A low-or no-interest rate loan which could require repayment over a certain period or at sale or refinance of the home. Establishing some level of repayment could also help recapitalize the loan fund over time and serve more households. •A shared-appreciation loan which is typically used for high down payment assistance amounts ($15,000-$25,000) where when the home is sold to the city would have the loan repaid in full plus a percentage share of the home appreciation. Lead Entity •This effort should be led by municipal staff with input from local lenders/banks as needed Potential Fundings Sources & Partners •Local Lenders •Realtor’s Association 86 Strategies First Time Homebuyer Programs •The city should consider establishing some level of repayment to help recapitalize the loan fund over time and serve more households. This could be actioned in a variety of ways such as creating a stepped repayment amount based on income level Strategy Options •CDBG Down Payment Assistance •MHDC First Time Home Buyer ProgramExisting Programs and Actions Enact program changes to improve long term viability of program funding streams. Promotional material for local and state homebuyer programs should be developed to boost awareness for homebuying opportunities in Jefferson City. Apply for local, state and federal funding to replenish homebuyer programs. Identify funding mechanisms to recapitalize programs such as repayment methods or budget allocations.Continue to encourage homeownership in strategically monitored neighborhoods. SHORT-TERM MEDIUM-TERM LONG-TERM 87 Strategies Housing Counseling & Education Create Housing Counseling or Education Program for Potential HomeownersStrategy •Housing counseling and education programs prepare low-income households to become successful homeowners. •This can be done through one-on-one or groups sessions covering topics such as the home purchasing and loan qualification processes, building credit, down payments, and more. •These programs may also help connect future homeowners with lenders and financial assistance Implementation •Homeownership education programs are typically delivered to groups in a workshop format with offers on weekends or in evening classes as well as online •Topics for these sessions can include but are not limited to information involving how to find and work with lenders and real estate professionals, budget for the costs of owning a home, improve credit score and understanding a mortgage and the types of mortgage offerings •Housing counseling often involves similar topics and informational material but is typically delivered in a series of private meetings with a counselor and potential homeowner. Lead Entity •This effort should be led by a non-profit partner specializing in these trainings and counseling modules. Potential Fundings Sources & Partners •Jefferson City Housing Authority •Catholic Charities of Central and Northern Missouri 88 Strategies Housing Counseling & Education •Provide points of contact and information material to grantees of the first-time homebuyer programs to support long term success in homeownership •Develop program or offer assistance to existing counseling service providers to broaden access to housing resourcesStrategy Options •The Catholic Charities of Central and Northern Missouri offers a Community Services Housing Counseling program which is equipped to assist individuals and households with many aspects of housing ranging from homeless and rental counseling to pre and post purchase home ownership counseling Existing Programs and Actions Develop workshops or information sessions that boost awareness for residents across the continuum of housing in the city. Identify key housing counseling service providers within the community and establish partnerships. Coordinate with partners to establish a strategic outreach plan and program goals.Establish and track long term goals to monitor success of the program and identify hard to reach populations or in need segments such as renters seeking homeownership or facing eviction. SHORT-TERM MEDIUM-TERM LONG-TERM 89 Strategies Marketing Housing In Jefferson City Develop Marketing Strategy for the CityStrategy •Jefferson City has a rich history as the capital of Missouri. It also serves as an employment and commercial hub in the mid-Missouri region. The city offers both quaint small-town characteristics and urban amenities making it a very marketable place to attract workers and residents. The city is also one of the more affordable urban centers in the mid-Missouri region. Using a branding and marketing strategy the city should promote the local economy and encourage workers, businesses and developers to move to the city. Implementation •The city already has a number of programs designed to help homebuyers, developers and renters afford to live and develop housing in the city. It also has a number of local organizations and programs working to improve its neighborhoods and infrastructure. Polished marketing material highlighting these programs, incentives, and amenities would help potential residents and businesses identify the many opportunities in Jefferson City and encourage developers to consider building more housing in the city. •The marketing material for Jefferson City’s housing market could be integrated with existing economic development marketing materials in both printed format and digital format. Information about housing availability, pricing, and product types would be important to highlight. The city could also provide materials on housing at conferences, target industry marketing efforts, and site selection materials. Lead Entity •This effort should be led by municipal staff in collaboration with non-profit partners and organizations specializing in marketing and branding Potential Fundings Sources & Partners •Local Banks •Multifamily Property managers •Local businesses •Local institutions (e.g., Lincoln University) 90 Strategies Marketing Housing In Jefferson City •A housing forward marketing strategy for Jefferson City should be designed around messaging that highlights the quality of life, amenities and employment opportunities within the city. Marketing materials could also have development facing messaging to encourage developers to consider building in Jefferson City •Another aspect of the marketing strategy could include strategic outreach to specific real estate and developer associations, colleges and universities in the region as well as specific local business chambers and job boards Strategy Options •The Jefferson City Area Chamber of Commerce offers numerous resources ranging from relocation packets to city maps and guides to the city to attract new businesses and residents to the city •Jefferson City Regional Economic Partnership Existing Programs and Actions Develop outreach plan using strategic partnerships with local stakeholders underscoring specific programs that may provide further incentives or opportunities for households, businesses and developments. Establish marketing objectives around housing targeting specific segments of the market (e.g., first time homebuyers, developers, college grads, workforce). Design marketing materials such as brochures, guides, web page or ads (internet/social media/print) highlighting the facets of Jefferson City that speak to the needs and desires identified for target segments. Monitor and evaluate the effectiveness of the marketing strategy and identify mediums that cultivate the greatest interest. SHORT-TERM MEDIUM-TERM LONG-TERM Housing Assistance Strategies 91 Strategies 92 Strategies Landlord Partnership Program Establish Landlord Partnership ProgramStrategy •Landlord outreach and partnerships can help address the concerns and misconceptions landlords may have involving the acceptance of rental assistance vouchers. A partnership program established in collaboration with the City and Public Housing authority could dispel these misconceptions by building landlord’s understanding of these programs and increase their willingness to accept voucher recipients Implementation •Establish regular seminars or roundtable for landlords and PHA staff to educate landlords about vouchers and streamline the voucher administration process •Facilitate collaboration between the PHA and landlords to facilitate efficiencies in application process, inspections and payment windows •Prioritize local rehabilitation dollars and strategically monitored neighborhoods for improvements required as a result of the inspection process •Establish support services and single point of contact for landlords when there are issues with tenants’ as well as property damage or improvements Lead Entity •This effort should be led by municipal staff in collaboration with the Public Housing Authority and non-profit partners Potential Fundings Sources & Partners •Jefferson City Housing Authority •Common Ground •Salvation Army Source: Housing Forward 93 Strategies Landlord Partnership Program •Establishment of the program should be organized in collaboration with local landlords to ensure active participation and long-term feasibility of the program. The City should seek to collaborate with local non-profit partners to create programs and resources such as those described on the previous page. Strategy Options •The City’s Department of Planning & Protective Services has already established a Landlord Registration Program and offers resources to both tenants and landlords that outlines responsibilities and support services Existing Programs and Actions Establish and track specific goals and outcomes of the program and design supporting resources and information material. Organize landlord roundtables to educate landlords on voucher programs and discuss strategies to improve voucher uptake. Evaluate the success of the program and identify areas of improvement. SHORT-TERM MEDIUM-TERM LONG-TERM 94 Strategies Older Adult Housing Assistance Establish & Support Older Adult Housing Assistance ProgramStrategy •Using funding sources such as CDBG, or HOME funds, the city should establish a program that supports home modification projects for income-qualifying homeowners that fall within certain age or disability requirements. •The program could focus on preventative home adaptations that reduce the risk of falls and injuries as well as improving housing accessibility for older residents. Implementation •The design of the program should incorporate any available existing funding sources such as state Medicaid Home and Community Based Services waivers (HCBS) and strive to stack those funding sources with additional funds •The program could also include informational material to help eligible houses apply for specific subsidy that could be put towards home safety modifications Lead Entity •This effort should be led by municipal staff with potential collaboration with local non-profit partners Potential Fundings Sources & Partners •Missouri Department of Health & Senior Services Source: Habitat for Humanity 95 Strategies Older Adult Housing Assistance •An older adult housing assistance program should be established using a specific set of eligibility requirements such as targeting accessibility retrofits for older adults at or below 60% of AMI. •Using existing rehab funding programs, older adults meeting specific eligibility requirements could receive priority status in fund granting Strategy Options •Emergency Assistance Repair Program •Missouri Department of Revenue Property Tax Credit Claims ProgramExisting Programs and Actions Implement changes to existing programs or establish new program specifically designated for older adult housing accessibility improvements. Establish working group of key staff from city and local non-profits involved in rehabilitation and older adult housing programs. Identify opportunities to streamline operations, manage referrals and coordinate outreach to support older adults in need of housing maintenance and accessibility retrofits. SHORT-TERM MEDIUM-TERM 96 Strategies Eviction Prevention Program Establish Eviction Prevention ProgramStrategy •Eviction prevention programs typically provide financial assistance to support renters facing eviction stay in their home •The program aims to provide assistance in the form of a grant to prevent displacement of low-income renters as a result of nonpayment of rent or following an unforeseen crisis such as job loss from the COVID-19 pandemic Implementation •Typically, eviction prevention programs establish a set of eligibility requirements related to household income. Often including: •A limit on the number of times a household can receive financial support from the program •A cap on how much money can be paid towards rent •Requirement that the household can show the ability to pay the rent going forward •A municipal eviction prevention program should also include information regarding other rental assistance programs that can be used as supplemental funding opportunities to further help households remain in stable housing Lead Entity •This effort should be led by a non-profit partner or Social Services entity Potential Fundings Sources & Partners •State Assistance for Housing Relief Program (SAFHR) •Low Income Home Energy Assistance Program (LIHEAP) •Rental Assistance Program (RAP) Department of Mental Health 97 Strategies Eviction Prevention Program •An eviction prevention program should provide short-term financial assistance to prevent households from losing housing in difficult circumstances. Assistance can be provided in the form of a grant that covers back rent owed, court fees or even late payment fees depending on the specific circumstances. •The program should also provide caseworkers to eligible households to help them apply for benefits and search for housing. This specific program feature could be linked to the housing counseling strategies in which households are connected with local service providers and community partners. Strategy Options •Missouri Department of Mental Health Supportive Community Living Program •Missouri Department of Mental Health Rental Assistance Program Existing Programs and Actions Develop program that provides technical assistance to households and packages financial assistance programs to access to eviction prevention options. Identify assistance programs at the local and state level that will support efforts of eviction prevention. Develop informational materials that aggregate eviction prevention options to support households facing eviction. In collaboration with the Continuum of Care, develop annual survey or report that monitors the rates of evictions and homelessness through the city. SHORT-TERM MEDIUM-TERM LONG-TERM Housing Study Jefferson City, Missouri August 2022 Octavia Ailsworth Lincoln University Announcements City Council Meeting 9/19/22 HBCU WEEK September 19-23, 2022: This year’s HBCU Week theme is “Advancing Educational Equity, Excellence, and Economic Opportunity through HBCU’s.”. • Lincoln’s first ever week-long celebration as one of Missouri’s HBCUs. Saturday, September 17, 2022: LU Day at Blue Tiger Football Game. The Proclamation declaring September 17th as Lincoln University Day was presented at the Football game against Fort Hays during Halftime. Monday, September 19th, 2022: Celebrate LU Visit Inman E Page Library to view “Lincolnites on the Move: Activism on Campus,” a display by Lincoln University Archives and the Ethnic Studies Center. Wednesday, September 21st, 2022: A Community Discussion with Dr. Darius Watson Co-sponsored by Lincoln University and Missouri River Regional Library from 6:30pm-8:00pm. Location: 214 Adams St, Jefferson City, MO 65101 Dr. Watson, executive director of academic initiatives at Lincoln University, will moderate a discussion of Lincoln’s relationship with Jefferson City and the central Missouri region while exploring the past, present, and future of the shared commitment by Lincoln University and its surrounding communities to cooperatively advance economic and educational opportunities for all. Friday, September 23, 2022: HBCU Pride Day! Share “Why it’s great to attend an HBCU” with photos and comments on social media. Follow along on Facebook @LUBlueTigers and Instagram @lubluetigers Constitution Day Event: • Monday, September 19th, 2022: The Annual Constitution Day Celebration at 2pm in Pawley Theater, MLK Hall. • Students, faculty, and staff were asked to volunteer and read sections of US Constitution • The Honorable Robin Ransom, Judge of the Missouri Supreme Court will give a keynote address after the reading of Constitution Miss NBCA Hall of Fame • The 98th Miss Lincoln University of Missouri, Babari Naabien will be traveling to Atlanta, Georgia on Tuesday to compete in the National Black College Alumni Hall of Fame Pageant. LU Farmer’s Market: • The LU Farmers Market takes place every Saturday from 8:30 a.m. to 11:30 a.m. at 1219 Chestnut St., Jefferson City, MO. • Vendors are local and they have a diverse variety of products. • If interested in becoming a new vendor, you are welcome to visit the Lincoln Booth at the market or email lincolnuniversityfarmersmarket@gmail.com. Homecoming: • Homecoming is from September 25th- October 1st There will be many fun events open to the community such as: • The Gospel Explosion Concert in Richardson Auditorium on Sunday September 25th @7:00 pm. • The Royal Coronation of the 20th Mister Lincoln University Tyree Stovall and the 98th Miss Lincoln University Babari Naabien on Thursday September 29th in Richardson Auditorium @7:00 pm. • On October 1st, The Homecoming Parade will take place and the Homecoming Football Game will be at 2:00pm Dwight T. Reed Stadium. • If interested in registering to be in the Homecoming Parade, you can register by going on the Lincoln website, clicking the Alumni Tab and then Homecoming • Submissions are open until September 24th and questions can be emailed to luhomecoming@lincolnu.edu. CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 6, 2022 CALL TO ORDER In Mayor Carrie Tergin’s absence, Mayor Pro Tempore Ron Fitzwater called the September 6, 2022 City Council “Pre-Meeting” to order at 5:45 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward Absent: Wiseman DISCUSSION OF AGENDA ITEMS Councilmember Fitzwater will lead the prayer. Miscellaneous - There will be a few miscellaneous presentations. Presentation from Staff, Consultants & Invited Guests - DeAnna Alonzo with Central MO Foster and Adoption Services, Bryan McGraw, Superintendent of Jefferson City School District, and Katrina Williams, City Planner will each be presenting at tonight’s meeting. Lincoln University Student Representative - The new representative, Octavia Ailsworth will be in attendance for an introduction and will announce upcoming Lincoln University events. Presentations from the Gallery on Specific Bills or Resolutions - Developers from Stronghold Housing Development Presentation, Oak Leaf Villas, and Eastland Hills Apartments will each present their proposals as they relate to the resolutions on tonight’s agenda. - A motion will be made earlier in the evening to amend the agenda, to take up the resolutions after the presentations are made. Councilmember Wiseman arrived to the meeting at 5:47 P.M. Consent Agenda - There were no questions at this time. Bills Introduced - City Staff presented their introduced bills. CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 6, 2022 - Councilmember Ward will request to suspend the rules on bill 2022-063 related to amending the City Code to establish historic legacy districts. - Councilmember W iseman will request to suspend the rules on bill 2022 -064 related to a supplemental appropriation within Sales Tax G Capital Improvement Fund. Mayor Tergin arrived to the meeting at 5:53 P.M. Bills Pending - City Staff presented their pending bills. - Councilmember Hensley will place bill 2022-2023 related to the City operating budget on the informal calendar until the Budget Committee finalizes the budget. Resolutions - City Staff presented their resolutions. ADJOURNMENT The meeting adjourned at 5:56 P.M. 1 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 CALL TO ORDER Mayor Carrie Tergin called the September 6, 2022 City Council meeting to order at 6:02 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None Mayor Tergin recognized several boy scouts from St. Joseph Cathedral School in attendance. The scouts introduced themselves, the school they attend, and the badge they are working on by attending the meeting. ADOPTION OF THE AGENDA Councilmember Ward motioned and Councilmember Spicer seconded the motion to adopt an amended agenda, taking up RS2022-21, RS2022-22, and RS2022-23 after related developer presentations (Item 10). The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS a. Mayor Tergin and Police Chief Eric Wilde posthumously recognized Erin Gabathuler, former 911 Communications Supervisor for her years of service to the City. Ms. Gabathuler’s brother’s family was in attendance along with many police offers, communications officers, and firefighters. b. Hall Dulle, Chair of the USS Jefferson City Submarine Committee and Mayor Tergin recognized Marti Thruston, and presented her with the USS Jefferson City Submarine Insignia for her service to the committee and the submarine crew during their namesake City visits. c. Cole County Commissioner Sam Bushman presented the Employer Support of the Guard and Reserve “Seven Seals Award” to Police Chief Wilde and the Jefferson City Police Department. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR There were no appointments at this time. 2 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. DeAnna Alonzo with Central MO Foster and Adoption Services (invited by Councilmembers Fitzwater, Spencer, and Spicer) presented on the need for foster parents. b. Bryan McGraw, Superintendent of Jefferson City School District (invited by Councilmembers Fitzwater, Spencer, and Spicer) introduced himself to City Council and gave a school district update. Councilmembers welcomed him and spoke on the importance of open communication between the City and the school district. c. Katrina Williams, City Planner, presented the Capital Area Active Transportation Plan. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The Wednesday, September 7th meeting has been cancelled. • Finance Committee – The next Budget Committee meetings are September 8th, 12th, and 15th, 5:30 P.M. in City Council Chambers. • Public Safety Committee – There were no announcements at this time. • Public Works & Planning Committee –The next meeting is September 8th, 7:30 A.M. in Council Chambers. Mayor’s announcements: • The City’s United Way lawn art, a decorated Willy Wonka hat, won the “Most Wonka Themed Hat” pacesetter’s award. City Administrative Assistant, Jennifer Suchanek designed, painted, and decorated the hat. • The Guns and Hoses hockey match was August 27th. Team Guns won the hockey match for the third year in a row. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE The new Lincoln University Student Representative, Octavia Ailsworth, was introduced to City Council. See attached announcements. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Luke Holtschneider, with JCREP presented the need for low income housing in the City. The need already existed and then was exacerbated by the tornado in 2019. CDBG - Disaster Recovery funds have become available through the State to address the problem. Developers from Stronghold, Oak Leaf Villas, and Eastland Hills Apartments each gave a presentation on their proposed low income/work force housing developments. The developers are submitting applications to the Missouri Housing Commission (MHC) to receive funding for their projects. There was a short timeline between MHC’s request for proposals and the application deadline. The developers, working with City Staff, have 3 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 each requested a City Council resolution, supporting their respective projects to include with their application. After the presentations, the following spoke on the resolutions: Budd Hill – oppose Tom Rackers – oppose Jerry Rehagen – oppose Angela Hirsch – support Jana Millard – support Heath Garvin – support Roger Schwartz – support Susan Cook Williams – support Gary Wilbers – support Michelle Wesler – support Councilmembers Deeken, Fitzwater, Spencer, and Spicer felt the City Council as a whole and the Jefferson City School District should have been notified of the projects earlier. City Staff reminded City Council of the quick turn-around time between RFP’s and the application deadline. The City’s knowledge of the developers’ plans came about very fast. There was also a concern raised with the Eastland Hills Apartments proposed location on a dead-end street. The following resolutions were then taken up by the City Council. RS2022-21 sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR STRONGHOLD LANDING APARTMENTS Rachel Senzee, City Neighborhood Services Manager presented the resolution. After considerable discussion between the project develop er, City Staff, and City Council, Councilmember Kemna motioned to adopt RS2022-21. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Hensley, Kemna, Lester, Ward, Wiseman Nay: Deeken, Fitzwater, Schreiber, Spencer, Spicer Mayor Tergin broke the tie vote, voting Aye. RS2022-22 sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR OAK LEAF DEVELOPMENT Rachel Senzee, City Neighborhood Services Manager presented the resolution. After considerable discussion between the project develop er, City Staff, and City Council, Councilmember Ward motioned to adopt RS2022-22. Councilmember Lester seconded the motion. The motion passed by the following roll-call vote: Aye: Hensley, Kemna, Lester, Ward, Wiseman Nay: Deeken, Fitzwater, Schreiber, Spencer, Spicer 4 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 Mayor Tergin broke the tie vote, voting Aye. RS2022-23 sponsored by Councilmember Fitzwater SUPPORTING THE LIHTC APPLICATION FOR EASTLAND HILLS APARTMENTS Rachel Senzee, City Neighborhood Services Manager presented the resolution. After considerable discussion between the project develop er, City Staff, and City Council, Councilmember Ward motioned to adopt RS2022-23. Councilmember Lester seconded the motion. The motion passed by the following roll-call vote: Aye: Hensley, Kemna, Lester, Ward, Wiseman Nay: Deeken, Fitzwater, Schreiber, Spencer, Spicer Mayor Tergin broke the tie vote, voting Aye. CONSENT AGENDA a. Minutes of City Council Meetings: August 15, August 18 Special Meeting b. Minutes of Budget Meetings: August 11, 18, 22, 25 and 29 c. Acceptance of $26,287.36 Missouri Department of Transportation, Traffic and Highway Safety Division Hazardous Moving Violations Grant d. Declaring Certain City-Owned Personal Property Surplus and Authorizing the Disposition by Sale through Auction – Two Public Works Trucks and Three Police Vehicles e. Authorizing $64,445 Change Order #3 with Aplex, Inc. to Replace Sanitary Sewer on Mulberry St. Councilmember Lester motioned and Councilmember Kemna seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2022-058 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION PERTAINING TO THE ROLES AND RESPONSIBILITIES FOR SIGNING INSTALLED AND MAINTAINED BY THE APPLICANT AS PART OF THE JC LOOP WAYFINDING PROJECT. 2022-059 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTRAL BANK OF JEFFERSON CITY, MISSOURI, FOR BANKING SERVICES. 2022-060 withdrawn 5 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 2022-061 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. Jeff Schaeperkoetter, property owner of 311 Bolivar Street spoke in favor of the bill. Councilmember Hensley requested City Staff to provide what is in the City Code related to parking head-in, in an alleyway, and what was communicated to Mr. Schaeperkoetter prior to him signing the original PUD plan, by the next City Council meeting. A public hearing will be held on the bill at the next City Council meeting. 2022-062 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $233,951 AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2022 TO OCTOBER 31, 2023, REFLECTING CONSOLIDATED PLANNING GRANT (CPG) FUNDS AS APPROVED IN THE CAMPO FY 2023 UNIFIED PLANNING WORK PROGRAM. 2022-063 sponsored by Councilmember Ward AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTIONS 41 THROUGH 48 Councilmember Ward requested to suspend the rules and take up bill 2022-063 for third reading and passage. With no objection, bill 2022-063 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16270: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-064 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING ADDITIONAL FUNDS WITHIN THE SALES TAX G CAPITAL IMPROVEMENT TAX FUND AND DEFUNDING SPECIFIC ITEMS IN THE GENERAL FUND. Councilmember Ward requested to suspend the rules and take up bill 2022-064 for third reading and passage. With no objection, bill 2022-064 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16271: 6 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None BILLS PENDING 2022-052 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022, TO OCTOBER 31, 2023, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Councilmember Hensley requested the bill be placed on the informa l calendar until the budget is passed out of the Budget Committee. 2022-053 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $68,710 AGREEMENT WITH BARTLETT & WEST INC. FOR THE BASIN 7 – PHASE III DESIGN. Bill 2022-053 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 16272: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-054 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE J (PARKING PROHIBITED), BY THE ADDITION OF 40-FEET ON THE NORTH SIDE OF COLONIAL HILLS ROAD, WEST OF INDEPENDENCE DRIVE. Bill 2022-054 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 16273: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-055 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE O (PARKING TIME LIMIT ZONES) AND SCHEDULE N (PARKING METER ZONES AND MONTHLY PARKING FEES), BY 7 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 THE MODIFICATION OF TWO SPACES ON THE SOUTH SIDE, OF THE 400 BLOCK OF EAST HIGH STREET. Bill 2022-055 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 16274: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-057 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AMENDING ARTICLE 4, APPLICATIONS AND APPLICANTS, AND ARTICLE 5, APPOINTMENTS, OF THE PERSONNEL POLICY MANUAL. Bill 2022-057 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 16275: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None INFORMAL CALENDAR There was nothing on the informal calendar at this time. RESOLUTIONS RS2022-20 sponsored by Councilmember Hensley A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO EXTEND THE AUDIT SERVICES CONTRACT WITH EVERS & COMPANY, CPA’s, LLC VIA A CHANGE ORDER FOR A PERIOD OF ONE YEAR AND REDUCE CONTRACTED SERVICES TO ELIMINATE THE SUBMISSION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION Shiela Pearre, Director of Finance and I.T.S. presented the resolution. Councilmember Hensley motioned to adopt RS2022-20. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. 8 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. APPROVAL OF AUGUST 15, 2022 CLOSED SESSION MINUTES A motion was made by Councilmember W iseman, seconded by Councilmember Lester to approve the August 15, 2022 Closed Session Minutes. The minutes were adopted by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Tergin entertained a motion to go into Closed Session to discuss the following: i. Attorney-Client Privileged Communications [Sec. 610.021(1)] ii. Preparations for Negotiations with Employee Groups [Sec. 610.021(9)] iii. Sealed Bids, and Proposals Related to Negotiated Contracts [Sec. 610.021(12)] A motion was made by Councilmember Spencer to go into Closed Session for the above- stated reasons, seconded by Councilmember Hensley and approved by the following roll- call vote at 10:50 P.M.: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 12:05 A.M. with the following Councilmembers present: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None UNFINISHED BUSINESS There was no unfinished business at this time. 9 REGULAR COUNCIL MEETING, SEPTEMBER 6, 2022 ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Kemna, and approved unanimously at 12:06 A.M. Octavia Ailsworth Lincoln University Agenda City Council Meeting 9/6/22 • On Thursday, September 8th at 11a.m., Fall Convocation for the 2022-2023 Academic Year will take place at Richardson Fine Arts Center. The convocation address will be presented by Ms. Precious Hardy, class of ’15. She is a Gus T. Ridgel Fellow and PhD candidate at the University of Missouri-Colombia. • On Thursday, September 8th at 6 p.m. The LU Benefit BBQ will take place at the President’s Residence to celebrate the Investiture of President John B. Moseley. The location is 601 Jackson St., Jefferson City, MO 65101. The tickets are 25$ dollars but they are limited. More information can be found at www.lumoinvestiture.com. • On Friday, September 9th @ 1:30: The Investiture of President John B. Mosley will be taking place at Mitchell Auditorium, Richardson Fine Arts Center. The location is 710 E. Dunklin ST., Jefferson City, MO 65101. The doors open at 1 pm and you can RSVP at LUMOInvestiture.com. If you cannot attend, the ceremony will be streamed via Lincoln’s livestream page. • New Blue Tiger Profile: 486 new students have joined the Blue Tiger Family. 347 are first time students, 137 are transfer students and we have 2 visiting students. In Missouri these students have come from Jackson, Cole, Boone, and St. Louis Counties and Outside of Missouri they have come from the states of Kansas, Illinois, Arkansas, Tennessee, and Florida. The top majors amongst our new Blue Tigers are nursing, business, education, agriculture, and psychology. Athletics: • On September 1st, LU Athletics hosted a Topeka Takeover where students were able to travel to Topeka, Kansas to support our football team for their first game against Washburn. Although the outcome wasn’t what we had hoped for, we still cheered on and supported our football team. • On September 9th, we will support the football team as well as our other Fall sports at the Pep Rally at 6 p.m, in Jasons Gym. • On September 10th at 2:00pm. the football team will have their first home game and we would love for everyone here as well as the community to come out and have fun while we support the football team as they will be playing Northwest Missouri. Everyone is encouraged to wear blue and show their Blue Tiger Pride! • If you are interested, Football Season Tickets are available for purchase. Season tickets + a tailgating spot is $75 and Season tickets+ additional tailgating parking spot is $85. More information can be found at LUBLUETIGERS.COM/TICKETS Campus: • Homecoming is just around the corner! Our theme for this year is BLUeprint and Homecoming will be taking place from September 25 th to October 1st. There will be many exciting events taking place that week for students as well as the community. • We would love for the Community to come out to the Homecoming Parade as well as participate in the Parade. We love when the people in the community registers their organizations in the Parade , we always appreciate the support of the community, as much as we love to support the community. If you would Register to be in the Parade or know anyone interested the information can be found on the Lincoln website by clicking the Alumni Tab and then Homecoming. Submissions are open until September 24th and if you have an questions, please email luhomecoming@lincolnu.edu. • The Homecoming Game will be later on that day at 2:00pm at Dwight T. Reed Stadium, the football team will be playing Central Oklahoma. • On behalf of the Office of Student Engagement and Royal Court, there is the Little Mister and Miss Lincoln University of Missouri Contest 2022. Contestants must be a resident of Missouri, must be between the ages of 6 - 12, and they must complete the application with an included photo. The application will close Tuesday, September 6th at 11:59. If you would like to access the application, go to the lumo.royalty Instagram page, there you will see the flyer and you can scan the barcode to the application. If you have any questions, please contact BROWNT2@LINCOLNU.EDU. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 1, 2022 CALL TO ORDER The Budget Committee Meeting of September 1, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Lester, Schreiber, Spencer, Spicer, Ward Absent: Kemna and Wiseman COMMITTEE DISCUSSION OF BUDGET Councilmember Wiseman arrived at 5:32 p.m. Chairman Hensley opened the floor for discussion. He made a motion to adopt his proposed spending and modification of budget adjustments (see the following attachments). One of the uses Hensley proposed was for a Police Department Sr. Mgmt Analyst/Grants Manager. Councilmember Schreiber suggested that position be shared by Fire and PD. Councilmember Lester suggested hiring a planner for this position since most of the grant expertise is currently within Planning and Protective Services. In that instance, PD and Fire would provide the planner with input on the grant needs and applications. Councilmember Spencer said he is hesitant of hiring another planner at this time until the Evergreen Salary Study and Organizational Review Study are complete. Councilmember Lester asked Chairman Hensley why he was proposing certain vehicles be eliminated from the Mayor’s budget. Chairm an Hensley indicated that his overall goal with all the adjustments was to create a strategic reserve amount. Councilmember Fitzwater asked Chairman Hensley to go over how the amount was derived for the strategic reserve. After doing so, Councilmember Fitzwater indicated that he was comfortable with the amount. Chairman Hensley renewed his motion to adopt the proposed spending and modification of budget adjustments. Councilmember Fitzwater seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Schreiber, Spencer, Spicer, Ward, Wiseman Nay: Lester Absent: Kemna Councilmember Fitzwater left the meeting at 6:17 P.M. Councilmember Spencer asked Shiela Pearre, Director of Finance and I.T. to explain how City departments are allocated their Administrative Chargeback Fee. Ms. Pearre said the Parks and Recreation Department is charged 5% of the Parks Sales Tax collected for the previous 12 months. The remaining departments are charged their percentage of total operating expenses of the last audited fiscal year. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 1, 2022 Councilmember Spencer motioned to make the formula for Administrative Chargeback Fees consistent across all City departments including the Parks and Recreation Department. The difference of the Parks and Recreation chargeback fees was added to the Parks Parking lot ($270,960). Councilmember Lester said if the Parks and Recreation chargeback fee was going to be adjusted, Park’s line items of services they provide to other City departments should also be adjusted. Councilmember Spencer then addressed his concern with the Public Safety Sales Tax. He said he wasn’t aware that pension costs would come out of the Public Safety Sales Tax fund. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Chairman Hensley announced the next Budget Committee meeting, scheduled for September 8 at 5:30 P.M. The next City Council meeting is September 6 at 6:00 P.M. ADJOURNMENT The meeting adjourned at 6:32 P.M. G e n e ral Fund Adjustments-Summa r~ USES AMOUNT 1. Replace Compost Se rv ices Co ntrac t Fu nd i ng $82,321 2. Replace Econo m ic Deve lo pme nt Fu nd in g $35,000 3. PO Sr. M gmt Analyst I Grants M anage r $73,096.80 $190,418 SOURCES AMOUNT 1. 30% red u ctions in ce rtain Admi nistratio n bu dget lin es-Ex. A $25,326.00 2. In d ivid ual reductio ns in certai n Ge nera l Fund budget lines -Ex. B $165,093 $190,418.00 SALES TAX G GLEANED FU N DS USE AMOUNT NOTES 1. Strateg ic Reserve f o r deliberate app lica ti on t o long t erm p ri o ri t ies (Infr astructu re, economic deve lop m e nt, ve h icl e rep laceme nt, etc.) $1,457,520.00 Re lat ed to Counc i lwo m an 2. FY22 Cap ita l Proj ects Wise m an 's pend in g reimbursement to Genera l Fund $300,000 proposa l. 3 . PW-Stormwat er Mate ri als (MAYOR) $200,000 4. City Hall Soffit Re pl aceme nt (MAYOR) $85,000 5. 2 PW Cent ral Ma inte nance ~,00 tSJ imi nates 1 fro m Mayo r 's Ve hicl es {MAYOR) ~ proposa l El i mi nates 2 from Mayor's 6. 2 PW Street Ve hicl es (MAYOR) $160,000 proposal 7. 1 Street Sweeper (MAYOR) $250,000 8. Fi re Dep t . Annual Fleet Rep lacement Fu nd $250,000 Adds 3 ve hi cles to 9. Po li ce Departme nt-8 Po li ce Mayor's o ri gianl pr oposa l Veh icles $379,280 of 5 ve hic les 10. Fi re Departme nt -Ba ll istic Protection $30,200 A reduction of $55,000 from Councilman Lester's pending proposal. If additional funds are necessary to make the cams purchase, could be 11. Police Department-Local taken from the Sales Tax Grant Matching Funds $445,000 G reserve. 12. I.T. Storage Array $275,000 SALES TAX G TOTAL $3,900,000.00 ARPA Additional Allocations USE AMOUNT NOTES 1. Police Department Locker Room Renovation 220,635 Councilwoman Ward's 2. Demolitions 80,000 pending proposal 3. Fire Department Shift Supervisor Vehicle 67,456 Councilwoman Ward's 4. PW Concrete Core Drill 4,000 pending proposal Councilwoman Ward's 5. PW Replacement Street Lights 12,000 pending proposal (I believe this would leave approximately $70,909 in TOTAL 384,091 allocable ARPA funds.) EXHIBIT A -30% reductions in certain Administration budget lines PAGE BUDGET DESCRIPTION CURRENT AMOUNT Reduction New Amount 24 Mayor & Council Office Supplies 2050 615 1435 28 City Administrator Office Supplies 750 225 525 30 City Attorney Office Supplies 1500 450 1050 30 City Attorney Dues & Pubs. 10,000 3000 7000 30 City Attorney Professional Services 10,000 3000 7000 32 Municipal Court Office Supplies 2500 750 1750 32 Municipal Court Training & Ed. 2500 750 1750 34 Human Resources Operational Supplies 800 240 560 34 Human Resources Dues & Pubs. 1,000 300 700 34 Human Resources Training & Ed. 5,220 1566 3654 34 Human Resources Professional Services 3,000 900 2100 45 Finance Postage 10,000 3000 7000 45 Finance Office Supplies 1,500 450 1050 45 Finance Operational Supplies 4,300 1290 3010 45 Finance Dues & Pubs. 2,300 690 1610 45 Finance Training & Ed. 7,000 2100 4900 47 Non-Departmental Awards Program 6,000 1800 4200 48 Non-Departmental Misc. Other Op. Exp. 4,000 1200 2800 52 I.T. Training & Ed. 10,000 3000 7000 Total $84,420 25326 EXHIBIT B-Individual reductions in certain General Fund budget lines PAGE BUDGET DESCRIPTION CURRENT AMOUN REDUCTION NEWAMOUNl 24 Mayor & Council Sa lary-Elected Officials 65,925 6,592.50 59,333 56 Po li ce Gas 218,700 35,000 183,700 57 Police Professio n al Services 1 7,000 1,000 16,000 146 Fire Gas 72,900 15,000 57,900 146 Fire Training & Ed. 35,000 3,000 32 ,000 163 PPS (Admin) Gas 17,000 6 ,000 11,000 163 PPS (Admin) Profess iona l Services 4,000 2,000 2,000 189 PPS (Bldg. Regs) Dues & Publications 3,000 1,000 2,000 189 PPS (Bldg. Regs) Training & Ed . 6,000 2,000 4 ,000 191 PW (Central Maint.) Office Supp li es 1,500 500 1,000 191 PW (Centra l Maint.) Sma ll Tools 7,000 2,000 5,000 191 PW (Central Maint.) Operational Supp li es 7,000 2,000 5,000 191 PW (Central Maint.) Tra ining & Ed. 2,000 500 1,500 192 PW (Central Maint.) Veh . & Equip . Parts Etc. 62 5,000 60,000 565,000 196 PW (Admin .) Training & Ed . 3,000 1,000 2,000 198 PW (Engineering) Dues & Publications 4,000 1,000 3,000 198 PW (Engineering) Training & Ed . 3,00 0 1,000 2,000 200 PW (Streets) Advertising 1,000 500 500 200 PW (Streets) Chemicals 300,000 10,000 290,000 200 PW (S treets) Professional Services 16,000 3 ,000 13,000 201 PW (Streets) Repairs -Stop/ Street Li g h 40,000 10,000 30,000 201 PW (Streets) Clothing 15,000 2,000 13 ,0 00 TOTAL REDUCTIONS 165,092.50 FY23 Proposed Revenue Budget $ 36,967,982.11 Revenue minus Expenses FY23 Proposed Expense Budget $ 36,697,022.11 $ 270,960.00 Revenue Changes Proposed Comments 1 Federal Grants - ARPA $ 384,091.00 10-100-430012 2 Additional Parks admin chargeback fee $ 270,960.00 10-100-440010 3 4 5 Total Revenue Changes $ 655,051.00 Expense Changes Proposed Comments 1 Mayor & Council - office supplies $ (615.00)10-110-513010 2 City Administrator - office supplies $ (225.00)10-140-513010 3 City Attorney - office supplies $ (450.00)10-150-513010 4 City Attorney - dues & pubs $ (3,000.00)10-150-520030 5 City Attorney - prof services $ (3,000.00)10-150-522020 6 Municipal Court - office supplies $ (750.00)10-160-513010 7 Municipal Court - training & educ $ (750.00)10-160-520070 8 Human Resources - oper supplies $ (240.00)10-170-517010 9 Human Resources - dues & pubs $ (300.00)10-170-520030 10 Human Resources - training & educ $ (1,566.00)10-170-520070 11 Human Resources - prof services $ (900.00)10-170-522020 12 Finance - postage $ (3,000.00)10-180-511020 13 Finance - office supplies $ (450.00)10-180-513010 14 Finance - oper supplies $ (1,290.00)10-180-517010 15 Finance - dues & pubs $ (690.00)10-180-520030 16 Finance - training & educ $ (2,100.00)10-180-520070 17 Non-departmental - awards program $ (1,800.00)10-185-503010 18 Non-departmental - misc $ (1,200.00)10-185-550010 19 ITS - training & educ $ (3,000.00)10-190-520070 20 Mayor & Council - salary-elected official $ (6,592.50)10-110-501010 21 Police - gas $ (35,000.00)10-300-514010 22 Police - prof services $ (1,000.00)10-300-522020 23 Fire - gas $ (15,000.00)10-400-514010 24 Fire - training & educ $ (3,000.00)10-400-520070 25 PPS Admin - gas $ (6,000.00)10-520-514010 26 PPS Admin - prof services $ (2,000.00)10-520-522020 27 PPS Bldg Regs - dues & pubs $ (1,000.00)10-534-520030 28 PPS Bldg Regs - training & educ $ (2,000.00)10-534-520070 29 PW CM - office supplies $ (500.00)10-535-513010 30 PW CM - small tools $ (2,000.00)10-535-514030 31 PW CM - oper supplies $ (2,000.00)10-535-517010 32 PW CM - training & educ $ (500.00)10-535-520070 33 PW CM - veh & equip parts $ (60,000.00)10-535-541010 34 PW Admin - training & educ $ (1,000.00)10-540-520070 35 PW Engineering - dues & pubs $ (1,000.00)10-541-520030 36 PW Engineering - training & educ $ (1,000.00)10-541-520070 37 PW Streets - advertising $ (500.00)10-542-511010 38 PW Streets - chemicals $ (10,000.00)10-542-514020 39 PW Streets - prof services $ (3,000.00)10-542-522020 40 PW Streets - repairs-stop/street lights $ (10,000.00)10-542-542010 41 PW Streets - clothing $ (2,000.00)10-542-546010 42 Compost services $ 82,321.70 10-532-524030 43 Economic development $ 35,000.00 10-185-527020 44 PD Sr Mgmt Analyst/Grants Manager $ 73,096.80 10-300 personnel services 45 PD locker room renovations $ 220,635.00 10-995 ARPA 46 Demolitions $ 80,000.00 10-995 ARPA 47 Fire shift supervisor vehicle $ 67,456.00 10-995 ARPA 48 Streets concrete core drill $ 4,000.00 10-995 ARPA 49 Streets replacement street lights $ 12,000.00 10-995-ARPA 50 Total Expense Changes $ 384,091.00 Adjustments $ 270,960.00 FY23-General Fund Parking Lot FY23 Proposed Revenue Budget $ 12,924,927.62 Revenue minus Expenses FY23 Proposed Expense Budget $ 12,924,927.62 $ - Revenue Changes Proposed Comments 1 Transfer from (to) fund balance $ (67,500.00)21-210-495995 2 Transfer from (to) fund balance $ 270,960.00 21-210-495995 3 4 5 Total Revenue Changes $ 203,460.00 Expense Changes Proposed Comments 1 Training & educ correction - golf $ (67,500.00)21-230-520070 2 Additional Admin chargeback fee $ 270,960.00 21-210-526020 3 4 5 6 7 8 9 10 Total Expense Changes $ 203,460.00 Adjustments $ - FY23 Parks Parking Lot FY23 Proposed Revenue Budget $ 2,130,480.00 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,130,480.00 $ - Revenue Changes Proposed Comments 1 Transfer From (to) Fund Balance $ 835,595.00 45-100-495995 2 3 4 5 Total Revenue Changes $ 835,595.00 Expense Changes Proposed Comments 1 Remove Fire Hose Replacement $ (100,835.00)45-990-575002 2 Remove CM light duty truck $ (46,000.00)45-990-585000 3 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 4 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 5 Add PD vehicle $ 47,410.00 45-990-575021 6 Add PD vehicle $ 47,410.00 45-990-575021 7 Add PD vehicle $ 47,410.00 45-990-575021 8 Add Fire ballistic protection $ 30,200.00 45-990-575002 9 Add IT data storage $ 275,000.00 45-990-578051 10 Add Fire future fleet replacement $ 250,000.00 45-990-575004 11 Add PD body camera grant matching $ 445,000.00 45-990-575019 12 13 14 15 16 17 18 19 20 Total Expense Changes $ 835,595.00 Adjustments $ - FY23 Sales Tax G (45) Prk Lot MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 8, 2022 CALL TO ORDER The Budget Committee Meeting of September 8, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Ward, and Wiseman* Absent: Spencer and Spicer *Joined via WebEx COMMITTEE DISCUSSION OF BUDGET Chairman Hensley opened the floor for discussion. Councilmember Lester began by proposing 1 large Central Maintenance truck (per Mayor’s budget), 2 Streets vehicles (per Mayor’s budget) (all out of Sales Tax G), a Police Sargent to oversee the body cams out of the Public Safety tax, and 2 Human Resources laptops (using ARPA funds). Councilmember Spencer arrived at 5:32 p.m. Councilmember Lester felt it was important to have a revenues discussion and a reserve General Fund fund balance that is not as robust. Councilmember Wiseman arrived in-person at 5:33 p.m. Councilmember Lester believes that the revenues from sales taxes should be budgeted more realistically, rather than what was presented at the time the issues were proposed on the ballots. Councilmembers Hensley and Fitzwater both agreed. City Administrator Steve Crowell believed that methodology is appropriate. Director of Finance and I.T.S Shiela Pearre believed that if THIS methodology is adopted, the revenues would need to be closely monitored as they are received. Councilmember Hensley asked Ms. Pearre to review the general sales tax revenues and see if they were com ing in close to projections. Councilmember Spencer agreed with budgeting by projections rather than what was presented at the time the issues were voted and passed. He did not like the idea of lowering the General Fund reserve below 17%. Ms. Pearre said she would present the Public Safety Tax and Sales Tax H projections using this methodology at the next City Council meeting where it could be added to the parking lot and a motion could be made. Councilmember Lester then presented his modifications to Councilmember’s Hensley proposed plan (See Mod A, Mod B and Exhibit C of Possibly Deferred Funding Items, Vehicle Parts, and Police Gas). Councilmember Spencer asked what would need to be done to reduce the City Council and Mayor’s salary. City Attorney Ryan Moehlman said the City Code would need to be amended since the salaries are determined by ordinance and City Code. Councilmember Spencer also asked if a brief financial report could be presented at one of the City Council MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 8, 2022 meetings each month. Ms. Pearre said she could provide the financial reports that are presented at the monthly Finance Committee meetings at the City Council meetings. Councilmember Deeken said a discussion needs to be had on how the City can increase revenues. He specifically mentioned proposing a use tax. A use tax was voted down by the voters a few years ago. Mr. Moehlman said a private group would have to campaign for the use tax. The City is not allowed to campaign according to state statute. After Councilmember Lester’s presentation and discussion between City Councilmembers and City Staff, Mr. Moehlman, on behalf of the municipal court requested all municipal court reductions be taken from professional services. Chairman Hensley motioned to make all municipal court reductions come from the professional services line item. Councilmember Kemna seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, Wiseman Nay: None Absent: Spicer Councilmember Lester motioned to adjust the budget reflecting the modifications on A Mod and B Mod spreadsheets. Councilmember Hensley seconded the motion. After some discussion, Councilmember Lester withdrew his motion. He will make a new motion at the next Budget Committee meeting along with proposed funding suggestions to counter the proposed expenses. Councilmember Hensley motioned to increase interest income by $70,000 based on the recently passed banking services contract with Central Bank. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, Wiseman Nay: None Absent: Spicer Councilmembers asked City Staff to remove the Juneteenth holiday, public safety health and dental benefits, body cameras and a police sergeant for the body cameras should from the Public Safety Tax, and place it in the General Fund budget. Councilmember Hensley asked Staff to provide a model for across-the-board administrative charge back fees at the next Budget Committee meeting, as well as how those numbers would affect the budget. Also requested was LAGERS funding requirements. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Chairman Hensley announced the next Budget Committee meeting, scheduled for September 12 at 5:30 P.M. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 8, 2022 ADJOURNMENT The meeting adjourned at 7:00 P.M. EXHIBIT ML Mod B - Individual ML reductions in certain General Fund budget lines PAGE BUDGET DESCRIPTION CURRENT AMOUNT JH Reduction New Amount ML Reductio n ML New Amount Notes 24 Mayor & Council Salary - Elected Officials 65,925 6,593 59,333 0 65,925 about $14.80 per day; estimate than I "earn" $5 to $10 per hour on Council work; Neither I, nor any of us, probably need any of this money but may be important for some future elected official; mayor should be paid more not less. 56 Police Gas 218,700 35,000 183,700 20,260 198,440 above & ML's is 21.1% above; Thru end of August the Police have spent $177,786 on fuel, $13,785 over the budgeted current $164,000 amount and we have 2 more months in this fiscal year. 57 Police Professional Services 17,000 1,000 16,000 1,000 16,000 146 Fire Gas 72,900 15,000 57,900 5,050 67,850 Request is 23.6% above current; JH's is 2% below & ML's is 15% above 146 Fire Training & Ed.35,000 3,000 32,000 3,000 32,000 163 PPS (Admin) Gas 17,000 6,000 11,000 2,050 14,950 Request is 30.8% above current; JH's is 15.4% below & ML's is 15% above 163 PPS (Admin) Professional Services 4,000 2,000 2,000 0 4,000 Request is same as current (2022) budget. With so much going on w E. Capital properties, demolitions, abatement and MSP, requested level seems justified 189 PPS (Bldg. Regs) Dues & Publications 3,000 1,000 2,000 0 3,000 Request is same as current (2022) budget. We just adopted updated building codes; our inspection staff needs to be current with newer code information; requested level seems justified 189 PPS (Bldg. Regs) Training & Ed. 6,000 2,000 4,000 0 6,000 Request level is 25% below (2022) budget amount; Director request funding of $10,000 was 25% higher than 2022 budgeted ($8,000) likely because of our adoption of updated building codes and concern that inspection staff get training and ed to be up to date on these new codes. Requesting reduced funding when requested amout is likely insufficient is not a good idea 191 PW (Central Maint.)Office Supplies 1,500 500 1,000 500 1,000 191 PW (Central Maint.) Small Tools 7,000 2,000 5,000 0 7,000 believe we need to provide the basic tools and equipment that staff need to safely and efficiently do their work; With current inflation, a reduction in funding is not justified 191 PW (Central Maint.) Operational Supplies 7,000 2,000 5,000 0 7,000 Request is same as current (2022) budget. My understanding is that these are basic needed materials; I don't think with current inflation, a reduction in funding is justified 191 PW (Central Maint.)Training & Ed.2,000 500 1,500 500 1,500 192 PW (Central Maint.) Veh. & Equip. Parts Etc. 625,000 60,000 565,000 0 625,000 Request is 4.2% above current; JH's is 4.8% below current; With current inflation, this slight funding increase seems justified 196 PW (Admin.)Training & Ed.3,000 1,000 2,000 1,000 2,000 PAGE BUDGET DESCRIPTION CURRENT AMOUNT JH Reduction New Amount ML Reductio n ML New Amount Notes 198 PW (Engineering) Dues & Publications 4,000 1,000 3,000 0 4,000 Request is same as current (2022) budget. I believe it important that Engineers are current with latest knowledge in their field 198 PW (Engineering) Training & Ed. 3,000 1,000 2,000 0 3,000 Request is 25% ($1000) less than current (2022) budget. JH's recommendation is an additional 33% reduction from requested. With so much going on w infrastructure and development projects, requested level seems justified 200 PW (Streets) Advertising 1,000 500 500 0 1,000 Request is same as current (2022) budget. I don't expect need to decrease or advertising cost to decrease 200 PW (Streets) Chemicals 300,000 10,000 290,000 0 300,000 Request is same as current (2022) budget; JH's is 3.4% below current; With current inflation, a reduction in funding is not justified 200 PW (Streets) Professional Services 16,000 3,000 13,000 0 16,000 Request is 14% above current (2022) budget and appears to include the improved services to evaluate street conditions throughout the city 201 PW (Streets)Repairs - Stop/ Street Lights 40,000 10,000 30,000 0 40,000 Request is 14% above current (2022) budget and 20% below what the Director requested; JH's recommendation is 25% below requested and 14% below current budget; With current inflation, the increase above current appears justified; a reduction may 201 PW (Streets)Clothing 15,000 2,000 13,000 2,000 13,000 TOTAL REDUCTIONS 1,464,025 165,093 1,298,933 35,360 1,428,665 EXHIBIT ML Mod A - ML reductions in certain Administration budget lines PAGE BUDGET DESCRIPTION CURREN T AMOUN T JH Reductio n New Amount ML Reduction ML New Amount Notes 24 Mayor/Council Office Supplies 2050 615 1435 615 1435 28 Administrator Office Supplies 750 225 525 225 525 30 City Attorney Office Supplies 1500 450 1050 0 1500 Request is same as current (2022) budget and less than half of what has actually been needed for supplies in current year ($3,369). 30 City Attorney Dues & Pubs. 10,000 3000 7000 0 10000 Request is $1,200 (11%) less than current (2022) budget. I believe it important that our legal counsel stay current with latest legal knowledge 30 City Attorney Professional Services 10,000 3000 7000 0 10000 budget and $6,380 ( 40%) less than actual cost for 2021 (not sure of what actual cost 2022 will be). Cost for needed services not expected to decrease in 2023. 32 Court Office Supplies 2500 750 1750 0 2500 Request is $1,500 (38%) less than current (2022) budget and Director requested amount. Cost for needed supplies NOT expected to decrease in 32 Court Training & Ed.2500 750 1750 750 1750 34 HR Operational Supplies 800 240 560 0 800 Request is same as current (2022) budget and back to pre-COVID level amount. Cost for needed supplies NOT expected to decrease in 2023. 34 HR Dues & Pubs.1,000 300 700 300 700 34 HR Training & Ed. 5,220 1566 3654 0 5220 Request is same as current (2022) budget and back to pre-COVID level amount. Cost for training and education NOT expected to decrease 34 HR Professional Services 3,000 900 2100 900 2100 45 Finance Postage 10,000 3000 7000 0 10000 Request is same as current (2022) budget and back to pre-COVID level amount. Cost for necessary postage NOT expected to decrease in 2023. 45 Finance Office Supplies 1,500 450 1050 0 1500 Request is half current (2022) budget and $300 more than Pre-COVID level in 2019. With inflatino Cost for necessary supplies is expected to 45 Finance Operational Supplies 4,300 1290 3010 0 4300 Request is $200 less than 2021 actual, Director requesed level and the current (2022) budget amount. With inflatino Cost for operational supplies is expected to increase in 2023. 45 Finance Dues & Pubs. 2,300 690 1610 0 2300 budget amount and only $100 more than 2021 actual. With inflation Cost for dues and pubs is expected to increase in 2023. I think it important our Finance staff be current in their area of expertise 45 Finance Training & Ed. 7,000 2100 4900 1000 6000 (2022) budget amount. In prior years much less has been spent so additional reduction may be able to be absorbed. However, I think it important our Finance staff be current in their area of expertise 47 Non-Depart Awards Program 6,000 1800 4200 1800 4200 48 Non-Depart Misc. Other Op. Exp.4,000 1200 2800 1200 2800 52 I.T. Training & Ed. 10,000 3000 7000 0 10000 Request is same as the current (2022) budget amount. We are looking at significant hardware software changes/additions in 2023 (different storage array system; police cams, 911 upgrades, etc) along with continual changes in existing IT software and systems that will require added education and training. I think it important our IT staff be current in training and education on all software, hardware and systems they Total $84,420 25,326$ 59,094$ 6,790$ 77,630$ EXHIBIT C - JH reductions in certain General Fund budget lines possibly defferred funding items PAGE BUDGET DESCRIPTION CURRENT AMOUNT JH Reduction New Amount ML Reduction New Amount 56 Police Gas 218,700 35,000 183,700 20,260 198,440 146 Fire Gas 72,900 15,000 57,900 5,050 67,850 163 PPS (Admin)Gas 17,000 6,000 11,000 2,050 14,950 192 PW (Central Maint.)Veh. & Equip. Parts Etc.625,000 60,000 565,000 0 625,000 200 PW (Streets)Advertising 1,000 500 500 0 1,000 200 PW (Streets)Chemicals 300,000 10,000 290,000 0 300,000 201 PW (Streets)Repairs - Stop/ Street Lights 40,000 10,000 30,000 0 40,000 TOTAL REDUCTIONS 1,274,600 136,500 1,138,100 27,360 1,247,240 Police Gas History Year JH Budget Gas Cost Budgeted Gas Cost Budgeted % Change Proposed % change Current 2021 to 2022 % Change 2018 180009 180009 2019 163866 163866 2020 126888 126888 2021 146012 146012 2022 164000 164000 2023 183700 218700 33.4%12.0%21.2% 180009 163866 126888 146012 164000 183700180009 163866 126888 146012 164000 218700 0 50000 100000 150000 200000 250000 2018 2019 2020 2021 2022 2023 Gas - JC Police JH Budget Gas Cost Budgeted Gas Cost Veh & Equip Parts History Year JH Veh Parts Cost Budget Veh Parts Cost Budgeted % Change Proposed % change 2018 551838 551838 2019 561789 561789 2020 629742 629742 2021 598402 598402 2022 600000 600000 2023 565000 625000 4.2%-5.8% 551838 561789 629742 598402 600000 565000 551838 561789 629742 598402 600000 625000 500000 520000 540000 560000 580000 600000 620000 640000 2018 2019 2020 2021 2022 2023 Chart Title JH Veh Parts Cost Budget Veh Parts Cost FY23 Proposed Revenue Budget $ 36,519,584.42 Revenue minus Expenses FY23 Proposed Expense Budget $ 36,700,522.11 $ (180,937.69) Revenue Changes Proposed Comments 1 Federal Grants - ARPA $ 384,091.00 10-100-430012 2 Additional interest income $ 70,000.00 10-100-470010 3 Remove partial transfer from Public Safety for Juneteenth and health/dental increases $ (250,937.69)10-100-490500 4 Federal Grants - ARPA $ 3,500.00 10-100-430012; HR Laptops 5 Total Revenue Changes $ 206,653.31 Expense Changes Proposed Comments 1 Mayor & Council - office supplies $ (615.00)10-110-513010 2 City Administrator - office supplies $ (225.00)10-140-513010 3 City Attorney - office supplies $ (450.00)10-150-513010 4 City Attorney - dues & pubs $ (3,000.00)10-150-520030 5 City Attorney - prof services $ (3,000.00)10-150-522020 6 Municipal Court - professional services $ (1,500.00)10-160-522020 7 Human Resources - oper supplies $ (240.00)10-170-517010 8 Human Resources - dues & pubs $ (300.00)10-170-520030 9 Human Resources - training & educ $ (1,566.00)10-170-520070 10 Human Resources - prof services $ (900.00)10-170-522020 11 Finance - postage $ (3,000.00)10-180-511020 12 Finance - office supplies $ (450.00)10-180-513010 13 Finance - oper supplies $ (1,290.00)10-180-517010 14 Finance - dues & pubs $ (690.00)10-180-520030 15 Finance - training & educ $ (2,100.00)10-180-520070 16 Non-departmental - awards program $ (1,800.00)10-185-503010 17 Non-departmental - misc $ (1,200.00)10-185-550010 18 ITS - training & educ $ (3,000.00)10-190-520070 19 Mayor & Council - salary-elected official $ (6,592.50)10-110-501010 20 Police - gas $ (35,000.00)10-300-514010 21 Police - prof services $ (1,000.00)10-300-522020 22 Fire - gas $ (15,000.00)10-400-514010 23 Fire - training & educ $ (3,000.00)10-400-520070 24 PPS Admin - gas $ (6,000.00)10-520-514010 25 PPS Admin - prof services $ (2,000.00)10-520-522020 26 PPS Bldg Regs - dues & pubs $ (1,000.00)10-534-520030 27 PPS Bldg Regs - training & educ $ (2,000.00)10-534-520070 28 PW CM - office supplies $ (500.00)10-535-513010 29 PW CM - small tools $ (2,000.00)10-535-514030 30 PW CM - oper supplies $ (2,000.00)10-535-517010 31 PW CM - training & educ $ (500.00)10-535-520070 32 PW CM - veh & equip parts $ (60,000.00)10-535-541010 33 PW Admin - training & educ $ (1,000.00)10-540-520070 34 PW Engineering - dues & pubs $ (1,000.00)10-541-520030 35 PW Engineering - training & educ $ (1,000.00)10-541-520070 36 PW Streets - advertising $ (500.00)10-542-511010 37 PW Streets - chemicals $ (10,000.00)10-542-514020 38 PW Streets - prof services $ (3,000.00)10-542-522020 39 PW Streets - repairs-stop/street lights $ (10,000.00)10-542-542010 40 PW Streets - clothing $ (2,000.00)10-542-546010 41 Compost services $ 82,321.70 10-532-524030 42 Economic development $ 35,000.00 10-185-527020 43 PD Sr Mgmt Analyst/Grants Manager $ 73,096.80 10-300 personnel services 44 PD locker room renovations $ 220,635.00 10-995 ARPA 45 Demolitions $ 80,000.00 10-995 ARPA 46 Fire shift supervisor vehicle $ 67,456.00 10-995 ARPA 47 Streets concrete core drill $ 4,000.00 10-995 ARPA 48 Streets replacement street lights $ 12,000.00 10-995-ARPA 49 2 HR laptops $ 3,500.00 ARPA 50 Total Expense Changes $ 387,591.00 Adjustments $ (180,937.69) FY23-General Fund Parking Lot FY23 Proposed Revenue Budget $ 12,653,967.62 Revenue minus Expenses FY23 Proposed Expense Budget $ 12,653,967.62 $ - Revenue Changes Proposed Comments 1 Transfer from (to) fund balance $ (67,500.00)21-210-495995 2 3 4 5 Total Revenue Changes $ (67,500.00) Expense Changes Proposed Comments 1 Training & educ correction - golf $ (67,500.00)21-230-520070 2 3 4 5 6 7 8 9 10 Total Expense Changes $ (67,500.00) Adjustments $ - FY23 Parks Parking Lot FY23 Proposed Revenue Budget $ 6,763,164.01 Revenue minus Expenses FY23 Proposed Expense Budget $ 5,613,164.01 $ 1,150,000.00 Revenue Changes Proposed Comments 1 Additional CIP sales tax revenue $ 1,150,000.00 46-100-400010 2 3 4 5 Total Revenue Changes $ 1,150,000.00 Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ 1,150,000.00 FY23 Sales Tax H (46) Prk Lot FY23 Proposed Revenue Budget $ 2,227,333.27 Revenue minus Expenses FY23 Proposed Expense Budget $ 1,652,333.27 $ 575,000.00 Revenue Changes Proposed Comments 1 Transfer From (to) Surplus $ (950,937.69)55-100-495995 2 Transfer From (to) Surplus $ 100,305.00 Police Sergeant 3 Additional Public Safety sales tax $ 575,000.00 55-100-400010 4 5 Total Revenue Changes $ (275,632.69) Expense Changes Proposed Comments 1 Remove Body Cameras $ (700,000.00)55-990-575009 2 Remove Juneteenth holiday $ (81,088.67)55-700-590030 3 Remove health/dental increase $ (169,849.02)55-700-590030 4 Police Sergeant $ 100,305.00 5 6 7 8 9 10 Total Expense Changes $ (850,632.69) Adjustments $ 575,000.00 FY23 Pub Safety Tax (55) Prk Lo MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 12, 2022 CALL TO ORDER The Budget Committee Meeting of September 12, 2022 was convened at 5:32 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Mem bers were present when the meeting convened: Present: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, and Wiseman Absent: Fitzwater and Spicer COMMITTEE DISCUSSION OF BUDGET Chairman Hensley opened the floor for discussion. He began by following up with a request made to Staff at the last Budget Committee, to ta ke another look at the general sales tax projections now that the City has received additional sales tax revenue since the original projection numbers. Director of Finance and I.T. Shiela Pearre did review the projections and said the $13.5 million project ion is still an accurate depiction. At the last Budget Committee meeting, the committee requested the Capital Improvement Sales Tax and Public Safety Tax revenues reflect historic trends rather than what was originally projected at the time the sales taxes appeared on the ballot. In doing so, Ms. Pearre made the adjustments to the parking lot. Councilmember Lester motioned to adopt the new projections based on historic trends. Councilmember Kemna seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, Wiseman Nay: None Absent: Fitzwater and Spicer Councilmember Lester motioned to approve the Police Staff Sargent position for the body camera program to be funded by the Public Safety sales tax. Councilmember Spencer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward Nay: Wiseman Absent: Fitzwater and Spicer Councilmember Lester motioned to fund with Sales Tax G funds, 1 Central Maintenance vehicle and 2 Public Works Streets vehicles that had been removed from the Mayor’s budget. Councilmember Schreiber seconded the motion. The motion failed by the following roll-call vote: Aye: Lester, Schreiber Nay: Deeken, Hensley, Kemna, Spencer, Ward, Wiseman Absent: Fitzwater and Spicer MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 12, 2022 Councilmember Lester motioned to fund 2 Human Resources laptops with ARPA funds totalling $3,500. Councilmember Kemna seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, Wiseman Nay: None Absent: Fitzwater and Spicer Councilmember Spencer motioned to commit a $30,000, ARPA funds placeholder to the maintenance of the two City cemeteries ($15,000 to each cemetery). Councilmember Wiseman seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, Wiseman Nay: None Absent: Fitzwater and Spicer Public Safety Tax Intended Use Discussion: Councilmember Lester then requested a discussion on the intended use of Public Safety tax funds. In his opinion, based on F.O.P presentations, and in speaking with Jeremy Bowman, President of the F.O.P., he sees the Public Safety tax funds used for a nything public safety related. Specifically, he sees public safety salaries to include benefits packages as well. Councilmember Spencer prefers to hold off allocating benefits to the Public Safety tax funds at this time. Councilmember Hensley asked if current F.O.P salary is being funded through the Public Safety tax. Ms. Pearre stated that the current F.O.P recent pay increase and benefits is funded with the Public Safety tax. The remaining is funded through the General Fund. Administrative Charge Back Discussion: Councilmember Hensley began discussion on administrative charge backs. At the last meeting, the Budget Committee requested information on past documentation of the origin of administrative charge back fees, and a possible calculation model going f orward. City Administrator Steve Crowell informed the committee that neither he, Ms. Pearre, or City Clerk Emily Donaldson could locate any record of City Council voting on the origin or thereafter of the administrative charge back fee. The first time the fee was included in a City budget was FY2006, likely when the Parks sales tax passed. Ms. Pearre described the current structure and presented the GFOA recommendations which state that a City should have administrative charge back fee, and a structure for determining the fee, but it does not suggest what type of structure. The City complies with this recommendation in that the same methodology has been utilized since its inception in 2006. Mr. Crowell said it is quite possible that the City has outgrown the current methodology, and ideally an outside, independent study could be done to review the current structure and make recommendations for a structure that fits with current City operations. Councilmembers Wiseman and Kemna asked about the cost of such a study. City Staff didn’t have numbers at this time, but estimated the expense to be high. Mr. Crowell suggested each City department pay for a portion of the study. Councilmember Deeken recommended moving forward with a study. Parks and Recreation Director Todd Spalding and Commissioner Chris Luekel noted they found no documentation of the origination of the fee, but have talked with former Mayor John Landweher and other Cities about their fee structures. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 12, 2022 Compression Discussion: Councilmember Lester suggested a 2% salary pool be added to the FY23 budget to address the salary compression. Councilmember Spencer agrees, but does not want to commit until numbers are received from the current Evergreen salary study. Juneteenth and Health & Dental Insurance Funding Discussion: Ms. Pearre requested that the removal of the partial transfer from Public Safety for Juneteenth and Health & Dental Insurance remain on the parking lot if the item would not be voted on at the meeting. The Budget Committee agreed with leaving the item on the parking lot. LAGERS Discussion: Ms. Pearre informed the Budget Committee that Ordinance 15640 was passed in 2016 to move the Fire Pension to LAGERS. Currently, general employees and non-F.O.P. employees are at a 12.8% City cont ribution rate. F.O.P employees are at an 18% rate, and Fire is at a 50% rate. The capped fire rate for FY2022 is 55.6% with a 1% per year increase. Recently FY2024 numbers indicate a 1% decrease for general employees, non -F.O.P., and F.O.P employees, a 1% increase for Fire, and a 56% cap on the fire rate. After discussion between Budget Committee members and City Staff, Chairman Hensley said he anticipates the LAGERS discussion to continue at future meetings. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Chairman Hensley announced the next Budget Committee meeting, scheduled for September 15 at 5:30 P.M., a City Council meeting on September 19, and then a Budget Committee meeting on September 22nd. ADJOURNMENT The meeting adjourned at 6:50 P.M. CONSENT AGENDA STAFF REPORTITEM CONSIDERED: Item CSUBJECT: Declares Certain City-Owned Personal Property Surplus and Authorizesthe Disposition bv Sale through AuctionDATE CONSIDERED: September 19, 2022DEPARTMENT DIRECTOR(S): ^CITY ADMINISTRATOR:Approval of this consent agenda item is to declare a 1998 Toro Wheel Horse mowerwith blade and snow blower belonging to Public Works - Wastewater as surplus. Theequipment will be sold via online auction - GovDeals. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item D SUBJECT: Authorize a $28.470.00 contract with Mid-Missouri Earth Movers LLC . for Demolition of the Dangerous Building Located at 307 Jackson Street DATE CONSIDERED : September 19,2022 p ~ DEPARTMENT DIRECTOR(S): _ ~(_fu~. CITY ADMINISTRATOR: ~ ~ This item will authorize a contract with Mid-Missouri Earth Movers LLC for $28,470.00 for the demolition of the dangerous building located at 307 Jackson St. Funding for the demolition will come from ARPA Demolition Account 10-995-599510. FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB4057 -Demolition of 307 Jackson and 104 E Franklin Planning and Protective Services, Opened September 13, 2022 RECOMMENDATION : Staff recommends the award of bid IFB4057 to Mid-Missouri Earth Movers of Jefferson City, Missouri for demolition serv ices at 307 Jackson Street for $28 ,4 70 .00. The demolition of 104 E Franklin Street is to be awarded to Cahills Construction for $10,500.00 which came in low enough that it does not req uire City Council action. This structure has been deemed a dangerous building. The bid is being awarded to the l owest and best bid meeting specifications. BIDS RECEIVED: Cahill Co nstruction, Inc, Rolla, MO Mid Missouri Earth Movers, Jefferson City, MO Premier Demolition Inc, St. Louis, MO S Shafer Excavating Inc, Pontoon Beach, IL 307 Jackson Demo Amount $35,000 $28,470 $25,650 * $29,500 *Number of days to complete the project is 90 days. Does not meet the 14-day requirement in the bid specifications. Clarified with vendor and he indicated that he could not commit to completing the project by October 31 . Since this is a dangerous building, it is imperative that it come down as soon as possible. This bid was advertised in the News Tribune on 08/28 /2 022 and posted on Bonfire. Bid notifications were sent to 161 vendors of which 41 were recommended vendors . FISCAL NOTE : Expended or Account Description FY2022 Encumbered Bid Balance Number Budget Amount Amount I 0-995-599510 Demolitions-ARPA Funds $100,000.00 $10,500.00 $28,470.00 $61 030.00 Bid Total $28 470.00 ATTACHMENTS-SUPPORTING DOCUMENTATION Bid Tabul ation-IFB4057-Demolition 104 E Franklin and 307 Jackson Opened 9/13/22 Cahllls Construction, Inc. Mid-Missouri Earth Movers, LLC Premier Demolition, Inc. S Shafer Excavating Inc Lump Days to Lump Days to Lump Days to Lump Days to Sum Complete Sum Complete Landfill Sum Complete Landfill Sum Complete # Items Cost Demo Landfill Site Cost Demo Site Cost Demo Site Cost Demo Landfill Site 307 Jack son Republic Republic, Republic Jefferson #0-1 St $35,000.00 7 Services $28,470.00 14 JCMO $25,650.00 90 Days Jeff City $29,500.00 5 to 10 Days City Landfill 104 E Republic Republic, Republic Jefferson #0-2 Franklin St $10,500.00 7 Services $18,240.00 14 JCMO $19,300.00 90 Days Jeff City $21,400.00 5 to 10 Days City Landfill DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES TO: THROUGH: FROM: DALE: RE: MEMORANDUM Leigh Ann Corrigan, Purchasing Agent Sonny Sanders, Director of Planning and Protective Services Dave Helmick, Housing Property & Inspection Supervisor September 14,2022 Demolition of 307 Jackson St., Bid No. IFB4057 Recommendation of Award I am recommending for award Mid-Missouri Earth Movers, LLC. in the amount of $28,470.00 for the demolition of 307 Jackson. A Purchase Requisition was previously submitted identifying ARPA Demo account #10-995-599510 to pay for the proposed project. Mid-Missouri Earth Movers, LLC was the lowest and best bid after Premier Demolitions Bid was disqualified due to failure to comply with 14-day commencement time frame and inability to commit staff and resources in a reasonable time frame. Response to Purchasing Agent Leigh Ann questioning Premier's 90-day time frame was: Ryan from Premier said that he put 90 days to allow all the permits that he would need to get for street cuts and utilities and also schedule plumbers, etc. He said right now it is hard to get the plumbers scheduled in our area. He did say that if he were to get both houses to demo, then he would commit himself and staff to completing the demolitions by October 31 but if he did not get both houses, being that he is coming from the St Louis area, he would not be able to make that commitment. CITY OF JEFFERSON DEMOLITION CONTRACT TIDS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between Mid-Missouri Earth Movers, L.L.C., hereinafter referred to as the "Contractor", and the City of Jefferson, hereinafter referred to as the "City". WITNESSETH: THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies for the demolition of the following residential structure and all debris and other trash items on the lot 307 Jackson St, Jefferson City, MO 65101. NOW THEREFORE, the parties to this contract agree to the following: 1. Scope of Services. Contractor agrees to perform the services related to demolition of the structure and grading of lot at 307 Jackson Sreet, Jefferson City, Missouri, more particularly described in Exhibit A attached hereto. Contractor further agrees to obtain a demolition permit from the City and the Missouri Department of Natural Resources, if necessary, prior to performing any services. 2. Payment to Contractor. The City hereby agrees to pay Contractor for work done pursuant to this contract at intervals of not less than 28 calendar days upon acceptance of said work by the Department of Planning and Protective Services, and in accordance with the rates and/or amounts of stated in the bid of the Contractor dated September 12, 2022, which are by reference made part of hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. Lien releases must be provided prior to any payment being made to the Contractor. The total amount of this contract shall not exceed Twenty Eight Thousand Four Hundred Seventy Dollars and Zero Cents ($28,470.00). 3. Notice to Proceed. Contractor shall not begin the work to be performed until receipt of written Notice to Proceed, after which the Contractor shall complete said work within sixty (60) calendar days thereafter, unless otherwise approved by the City. 4. Insurance. Contractor agrees to obtain and maintain throughout the term of this contract: A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this contract. B. Contractor's Public Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor's Property Damage Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence. City shall be named as an additional insured on such policy. C. Automobile Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for a one person in a single accident or occurrence. City shall be named as an additional insured on such policy. D. Subcontracts -In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs A., B., and C. hereof and in like amounts. E. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs B. and C. hereof shall provide adequate protection for Contractor and its subcontracts, respectively, against damage claims which may arise from operations from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract. NOTE: Paragraph E. is construed to require the procurement of Contractor's protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage police (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by Contractor. 5. Specifications, Codes and Regulations. Contractor shall comply with all appropriate specifications and codes referred to and with all regulations, ordinances and laws of the City, the State of Missouri, and the Federal Government, and permit reasonable inspection of all work by authorized inspectors. 6. Asbestos Compliance. Contractor shall comply with Missouri Air Conservation law, RSMo 643, Sections 225-250, Missouri regulations CFR I 0.6.080, I 0 CFR 6.240, and I 0 CFR 6.250, EPA regulations at 40 CFR Part 61 governing asbestos, and OSHA worker protections regulations. 7. Permits and Licenses. Contractor will obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed. 8. Debris and Material Removal. Contractor shall keep the premises clean and orderly during the course of the work and remove all debris as it accumulates. Materials and equipment that have been removed and replaced as part of the work shall belong to the Contractor, unless specifically spelled-out otherwise in Exhibit A. Dispose of the demolition debris in compliance with State and Federal laws. 9. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of a subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 10. Termination of Contract for Cause. If through any cause, Contractor shall fail to fulfill in a timely and roper manner their obligations under this contract, or if Contractor shall violate any of the covenants, agreements, or stipulations of their contract, the City shall thereupon have the right to terminate this contract by giving written notice to Contractor of such terminations and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents and reports prepared by Contractor under this contract shall, at the option of the City, become its property, and Contractors shall be entitled to receive just and equitable compensation for any work satisfactorily completed thereunder. Notwithstanding above, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of a breach of Contract by Contractor, and the City may withhold any payments to Contractor for the purpose of set-off until such time as the exact amount of damages due to the City from Contractor is determined. 11. Termination for Convenience by the Owner. The City may terminate this contract at any time by giving at least ten (10) days' notice in writing to Contractor If the Contractor is terminated by the City, as provided herein, Contractor will be paid for the time provided and expenses incurred up to the termination date. If this contract is terminated due to the fault of the Contractor, Paragraph 10 hereof to termination shall apply. 12. Owner's Right to Proceed. In the event this contract is terminated pursuant to Paragraph II, then the City may take over the work and prosecute the same to completions, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to and not in limitation of, the rights of the City under any other provisions of the contract, city ordinances, and state and federal laws. 13. Indemnity. To the fullest extent permitted by law, the Contractor will indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 14. Payment for Labor and Materials. Contractor agrees and binds itself to pay for all labor done and for all the materials used in the work to be completed pursuant to this contract. Contractor shall furnish to the City a bond to insure the payment of all materials and labor used in the performance of this contract. 15. Sales Tax Exemption. Effective August 28, 1994, Section I44.062, RSMo allows contractors and subcontractors to purchase materials for tax exempt projects with project-specific exemption certifications approved by the Department of Revenue. The City will supply a certificate to the contractor for this project after approval is obtained from the Department of Revenue. 16. Acceptance of Final Payment as Release. Contractor's acceptance of final payment shall be a release to the City of all claims and all liability to the Contractor. 17. Changes. City may, at any time, request changes in the scope of the work without invalidating the contract. If such changes increase or decrease the amount due under the Contract, or in the time required for performance of the work, an equitable adjustment shall be authorized by Change Order. The City shall review and give final approval to all Change Orders. 18. Time for Completion and Liquidated Damages. If the Contractor fails to complete the work within the contract time or extension of time granted by the City, then the Contractors may be required to pay to the City the amount of $100.00/day for liquidated damages for each calendar day that the Contractor shall be in default after the time stipulated in the contract documents. 19. Contract Documents. The contract documents shall consist of the following: This Contract Addenda Information for Bidders Signed Copy of Bid Work Write-Up General Provisions U.S. Department of Housing and Urban Development Supplemental General Conditions 20. Protection of Lives and Health. Contractor shall exercise proper precaution at all times for the protection of persons and property and shall be responsible for all damages to persons or property, either on or off the site, which occurs as a result of Contractor's prosecution of the work. The safety provisions of applicable laws and building and construction codes, in addition to specific safety and health regulations described by Chapter XIII, Bureau of Labor Standards, Department of Labor, Part 1518, Safety and Health regulations for Construction as outlined in the Federal Register, Volume 36, No. 75, Saturday, April17, 1971, Title 29-LABOR, shall be observed and the Contractor shall take or cause to be taken, such additional safety and health measures as the Contracting Authority may determine to be reasonably necessary. Safety Training a. Contractor shall provide a ten ( 1 0) hour Occupational Safety and Health Administration (OSHA) construction safety program for all employees who will be on-site at the project. The construction safety program shall include a course in construction safety and health that is approved by OSHA or a similar program approve by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approve OSHA program as required by Section 292.675, RSMo. b. Contractor shall require its on-site employees to complete a construction safety program within sixty (60) days after the date work on the project commences. c. Contractor acknowledges and agrees that any of contractor's employees found on the project site without documentation of the successful completion of a construction safety program shall be required to produce such documentation within twenty (20) days, or will be subject to removal from the project. d. Contractor shall require all of its Subcontractors to comply with the requirements of this section and Section 292.675, RSMo. Notice of Penalties for failure to Provide Safety Training a. Pursuant to Section 292.675, RSMo, Contractor shall forfeit to City as a penalty Two Thousand Five Hundred Dollars {2,500), plus One Hundred Dollars ($1 00) for each on- site employee employed by Contractor or its Subcontractor, for each calendar day or portion thereof, such on-site employee is employed without the construction safety training required in the above paragraph. b. The penalty described in Subsection a. of this section shall not begin to accrue until the time period described in Paragraphs b. and c. above have elapsed. c. Violations of above paragraph and imposition of the penalty described in this section shall be investigated and determined by the Missouri Department of Labor and Industrial Relations. 21. Regulations Pursuant to So-Called "Anti-Kickback Act" Title 18, U.S.C. 874 Kickbacks from public works employees: Whoever, by force, intimidations, or threat of procuring dismissal from employment, or by any other manner whatsoever induces any person employed in construction, prosecution, completion or repair of any public building, public work, or building or work financed in whole or in part by loans or grants from the United States, to give up any part of the compensation to which he is entitled under his contract of employment, shall be fined not more than five thousand dollars ($5,000) or imprisoned not more than five years or both. 22. Equal Employment Opportunity, Nondiscrimination, and Minority Business Enterprise Utilization. a. The Contractor will not discriminate against any employee or applicant for employment because of race, color, handicap, age, religion, sex, or national origin. The Contractor will _ take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employments, upgrading, demotion, or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contract, state that all qualified applicants will receive consideration from employment without regard to race, color, religion, sex or national origin. c. The Contractor will send to each labor union or representative or workers with which he as a collective bargaining agreement or other contract or understanding, a notice to be provided by the Contract Compliance Officer advising the said labor union or workers' representatives of the Contractor's commitment under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1985, and of the rules, regulations and relevant orders of the Secretary of Labor. e. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders ofthe Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. f. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this Contract or with any of the said rules, regulations or orders, this contract may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further government funded contracts in accordance with procedures authorized in Executive Order II246 of September 24, I965, or as otherwise provided by law. g. The Contractor will include the portion of the sentence immediately preceding paragraph (I) and the provisions of paragraphs (I) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event a Contractor becomes involved in or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Department, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. h. The Contractor will make affirmative efforts to utilize minority business enterprises for suppliers and subcontractors and will document his efforts to the City. i. For contracts in excess of$1 0,000, equal opportunity provisions of"Exhibit A" shall apply to this contract. 23. Training and employment of Lower Income Residents of Project Area. a. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the area of the project. b. The parties to this contract will comply with the provision of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development ad all applicable rules and orders of the Department issued hereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. 24. Transient Employers. Every transient employer, as defined in section 285.230, RSMo, enclosed in the laws section, must post in a prominent and easily accessible place at the work site a clearly legible copy of the following: ( 1) The notice of registration for employer withholding issued to such transient employer by the Director of Revenue; (2) Proof of coverage for workers' compensation insurance or self-insurance signed by the transient employer and verified by the Department of Revenue through the records of the Division of Workers' Compensation; and (3) The notice of registration for unemployment insurance issued to such transient employer by the Division of Employment Security. Any transient employer failing to comply with these requirements shall, under section 285.234, RSMo, enclosed in the laws section, be liable for a penalty of$500 per day until the notices required by this section are posted as required by that statute. 25. Federal Funds to be Used. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit B shall be fully considered in preparing responses and performing work under any resulting award. 26. Notices. All notices required or permitted herein under and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the C ity: City of Jefferson Depa rtment of Law 320 East McCarty Street Jefferson City, Mi ssouri , 65101 27. Jurisdiction. If to the Contractor: Mid-Missouri Ea rth Movers, LLC Attn: Rena Ku ster 46 11 Tanner Bridge Road Jefferson C ity, MO 65 10 I This agreement and every questio n arising here under s hall be interpreted accord ing t o the laws and statutes of the State of Mi ssouri . CITY OF JEFFERSON, MISSOURI MID -MISSOURI EARTH MOVERS, LLC C ity Admini s trator Title: Date: ___ _ Date: ___ _ ATTEST: ATTEST: Title: Title APPROVED AS TO FORM: EXHIBIT A ATTACHMENT A-PRICING FORM (Only usc this foa·m is subrnitting aa hard-copy bid. Electronic bids must subanit prjcing l'ia Bonfire Pricintt Form) Bidders shall indicate firm, faed pricing for the sites below jor demolitiot~ services as described herein. Bidders may bid on one or a/1/oC/ltions. Locations will be evaluated and awarded individually and as a whole. Num~rof Line Loeation Lump Sum Cost Days to .Lan~ Site to be # Complete Used.for. Debris Demolition Dis osal 1. 307 Jackson St IO~ 14 2. I 04 E Franklin St 4<>03 t4 SUBCONTRACTORS All subcontractors shall be listed if the bidder intends to use subcontractors. Discount for prompt payment on invoices only _% __ days. (Discount will not be evaluated.) Do you represent a disadvantaged business? ®-NO V Do you represent a woman-owned business'/~ NO_ 1/We the undersigned do herby certify that the information presented in thi.~ hid is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid ::To::::.~=~ i2!d -~~ lbeoce~ LlL ADDRESS 4&, It ---z~tve== ~·d%' (j2,l, TELEPHONE~ 2'f I ~ EMAIL ADDRESSdtJ.M pfrurt dt=; 1//Jd fi> ~ .I!P1I SIGNATURE OF BIDDER _A< t.k~~ -DATE 'l /Jz Zz+ Fonn of Business: _ Sole Proprietorship _ Partnership _Corporation ~imited Liability Corporation 10 EXHIBIT B-FEDERAL CLAUSES The City of Jefferson is a recipient federal grant funds through the American Rescue Plan Act of 2021. Therefore, the following requirements shall be fully considered in preparing responses and performing work under any resulting award. Access to Records Vendor agrees to provide the City, the Federal Government, and any applicable Federal Administrator, Director, the Comptroller General of the United States, or any of their authorized representative's access to any books~ documents, papers, and records of the Vendor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Vendor agrees to pennit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. Nothing contained herein shall be construed as intending to limit or prohibit audits or internal reviews by Federal personnel or the Comptroller General of the United States. Retention Requirements for Records The contractor shall retain financial records, supporting documents, statistical records and all other records pertinent to the financial assistance agreement for a period of three years starting from the date of submission of the final payment request. Authorized representatives of federal awarding agencies, the Federal Inspectors General, the Comptroller General of the United States, the City or any of their designees shall have access to any pertinent books, documents, and records of contractor in order to conduct audits or examinations. The contractor agrees to allow monitoring and auditing by the City and/or authorized representative. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the contractor shall retain records until all litigations, claims or audit findings involving the records have been resolved and final action taken. Breach of Contract 1. In the event of material breach of the contractual obligations by the contractor, the City may cancel the contract. At its sole discretion, the City may give the contractor an opportunity to cure the breach or to explain how the breach will be cured. The actual cure must be completed within no more than 10 working days from notification, or at a minimum the contractor must provide the City within 10 working days from notification a written plan detailing how the contractor intends to cure the breach. 2. If the contractor fails to cure the breach or if circumstances demand immediate action, the City will issue a notice of cancellation terminating the contract immediately. If it is determined the City improperly cancelled the contract, such cancellation shall be deemed a termination for convenience in accordance with the contract. 3. If the City cancels the contract for breach, the City reserves the right to obtain the equipment, supplies, and/or services to be provided pursuant to the contract from other sources and upon such terms and in such manner as the City deems appropriate and charge the contractor for any additional costs incurred thereby. 27 4. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each fiscal year included within the contract period. The contract shall not be binding upon the City for any period in which funds have not been appropriated, and the City shall not be liable for any costs associated with termination caused by lack of appropriations. · Byrd Anti-Lobbying Amendment (31 U.S.C.1352) Each contractor certifies to the tier above by completing the Certification Regarding Lobbying form, that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of the City, an agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Clean Air Act (42 U.S.C. 7401-7671q.) and Federal Water Pollution Control Act (33 U.S.C. 1251-1387) The contractor must comply with the Federal Clean Air Act (42 U.S.C. 7401 -7671q), as amended, and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Failure to abide by these laws is sufficient grounds to cancel the agreement. By agreeing to this agreement, the contractor certifies that the contractor, its board of directors and principals are following these specific federal laws. Further, the contractor shall report to the City any instance in which the contractor or any member of its board of directors or principals is determined by any administrative agency or by any court in connection with any judicial proceeding to be in noncompliance with any of these specific federal laws. Such report shall be submitted within ten (1 0) working days following such determination. Failure to comply with the reporting requirement may be grounds for termination of this agreement or suspension or debarment of the contractor. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701 -3708) 1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which they are employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b) (1) of this section the contractor and any subcontractor responsible there for shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b) (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b) (1) of this section. 28 3. Withholding for unpaid wages and liquidated damages. The contractor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b )(2) of this section. 4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b) ( 1) through ( 4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b) (1) through (4) of this section. 5. The contractor or subcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three years from the completion of the contract for all laborers and mechanics, including guards and watchmen, working on the contract. Such records shall contain the name and address of each such employee, social security number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. The records to be maintained under this paragraph shall be made available by the contractor or subcontractor for inspection, copying, or transcription by authorized representatives of the City and the Department of Labor, and the contractor or subcontractor will permit such representatives to interview employees during working hours on the job. 6. Contracts for construction, alteration, and repair, including p~nting and decorating, must provide that no contractor or subcontractor contracting for any part of the contract work shall require any laborer or mechanic employed in the performance of the contract to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to health or safety, as established under construction safety and health standards the Secretary of Labor prescribes by regulation based on proceedings pursuant to section 553 of title 5, provided that the proceedings include a hearing similar in nature to that authorized by section 553 of title 5. Debarment and Suspension (Executive Orders 12549 and 12689) A contract award will not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines, 2 CFR 180. SAM exclusions contain the names of parties debarred, suspended or otherwise excluded by agencies as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Equal Employment Opportunity During the performance of this contract, the contractor agrees as follows: 1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated 29 during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, City that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the cotnpensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 4. The contractor will send to each labor union or representative of workers with which they have a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 8. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless 30 exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 ofExecutive Order 11246 of September 24, 1965, so that such provisions will be binding upon each contractor or subcontractor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a contractor or subcontractor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Procurement of Recovered Materials The contractor must comply with section 6002 of the Solid Waste Disposal Acts as amended by the Resources Conservation and Recovery Act. The requirements of this section include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFRpart 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $1 0,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Rights to Inventions Made Under a Contract or Agreement (37 CFR Part 401) If the contractor produces subject matter, which is or may be patentable in the course of work sponsored by this agreement, the contractor shall promptly and fully disclose such subject matter in writing to the City. In the event that the contractor fails or declines to file Letters of Patent or to recognize patentable subject matter, the City reserves the right to file the same. The City grants to the contractor the opportunity to acquire an exclusive license, including the right to sublicense, with a royalty consideration paid to the City. Payment of royalties by contractor to the City will be addressed in a separate royalty agreement. Termination 1. Termination for Cause. The City may terminate this agreement, in whole or in part, at any time before the date of completion whenever it is determined that the contractor has failed to comply with the terms and conditions of the agreement. The City shall promptly notify the contractor in writing of such a determination and the reasons for the termination, together with the effective date. The City reserves the right to withhold all or a portion of funds if the contractor violates any term or condition of this agreement. Termination for cause may be considered for evaluating future agreements. The contractor may object to terminations with cause and may provide information and documentation challenging the termination. 2. Termination for Convenience. Both the City and the contractor may terminate the agreement, in whole or in part, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. 31 3. The City reserves the right to terminate the contract at any time, for the convenience of the State of Missouri, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination. Domestic Preference for Procurements As appropriate, and to the extent consistent with law (including 2 C.F.R. §200.322), the contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. Prohibition on certain telecommunications and video surveillance services or equipment Contractors are prohibited from obligating or expending project funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain; or 3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). a. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). b. Telecommunications or video surveillance services provided by such entities or using such equipment. c, Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. 4. In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1 ), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. 5. See Public Law 115-232, section 889 for additional information. 6. See also § 200.471. 32 Disadvantaged Business Enterprise Statement Contractors bidding on City contracts funded in whole or in part by assistance from a federal agency shall take the following affirmative steps to assure that small, woman owned, and minority businesses are utilized when possible as sources of supplies, services and construction items. a. Contractors will submit the name and other information, if any, about their DBE sub- contractors along with their bid submissions. b. Sufficient and reasonable efforts will be made to use qualified DBE sub-contractors when possible on City contracts. c. Qualified small, woman owned, and minority businesses will be included on solicitation lists as sub-contractors for City supplies, services, and construction. d. Qualified small, woman owned, and minority businesses will be solicited whenever they are potential sources. e. When economically feasible, contractors will divide total requirements into smaller tasks or quantities so as to permit maximum small, woman owned, and minority business participation. f. Where the requirements permit, contractors will establish delivery schedules which will encourage participation by small, woman owned and minority businesses. Contractors will use the services and assistance of the Small Business Administration, the Office of Equal Opportunity, and the Community Services Administration. 33 BILL SUMMARY BILL NO: 2022-065 SPONSOR: Councilmember Fitzwater SUBJECT: Transportation Alternatives Funds Program Agreement with MoDOT for the Construction of Enhanced Crosswalks at the Intersection of the Greenway Trail at Southwest Boulevard and at Lafayette Street DATE INTRODUCED: September 19 , 2022 / DEPARTMENT DIRECTOR(S ): ___ --+-----':...:..______...<----,--------,,L--L ______ _ CITY ADMINISTRATOR:____,.;;:~--~--=----:::........:....~~----------- Staff Recommendation: Approve. Summary: Authorizes a program agreement with MoDOT for the purpose of accepting a Transportation Alternatives Program (TAP) grant in the amount of $222,743.60 which will be used to construct raised pedestrian crosswalks at the intersection of the greenway trail with Southwest Boulevard and at Lafayette Street. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATT MORASCH P.E. I David Bange P.E . Background Information: In June , Staff made the Public Works and Planning Committee aware of the call for applications for the Transportation Alternative Program (TAP) grant through the Missouri Department of Transportation. In July, the grant application was submitted and on August 81h the City was notified that it had been selected to receive grant funds . During the September meeting of the Public Works and Plann ing Committee a vote was taken which supported the approval of this agreement. The project is estimated to cost $278,429,50 and with the grant covering 80% of the project cost up to $222 ,743.60. The matching funds will come from the local roads category within the 12 cent Capital Improvement Sales Tax . Fiscal Information: The matching funds for this project totaling $55,685.90 will come from the local roads category of the 12 cent Capital Improvement Sales Tax . BILL NO. 2022-065 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR TRANSPORTATION ALTERNATIVE PROGRAM FUNDS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized to execute a Transportation Alternatives Funds Program Agreement with the Missouri H ighways and Transportation Commission . Section ~-The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section ~-This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: __________ _ Approved: _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk Cit~ Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: Missouri Highways and Transportation Commission The amount of the grant: $222,743.60 The purpose of the grant: For the construction of enhanced crosswalks at the intersections of the greenway trail with Southwest Boulevard and with Lafayette Street. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) The grant requires a 20% match which totals $55,685.90 The matching funds will be taken from accounts 45-990-577062 and 46-990-577062 CFDA#: 20.205 Grant Award # (if any): TAP – 3100 City Department Responsible: Public Works Employee assigned as Grant Administrator: David Bange Revenue account # to be amended: 10-990-430010 Federal Grants Expense account # to be amended: 10-990 SW & Lafayette XWalks Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Revised 8/2/16 by Ordinance 15545 CCO Form: FS25 Approved: 04/95 (MGB) Revised: 03/17 (MWH) Modified: FDA Number: 20.205 CFDA Title: Highway Planning and Construction Award name/number: TAP – 3100 ( ) Award Year: FY 2022 Federal Agency: Federal Highway Administration, Department of Transportation MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION ALTERNATIVES FUNDS PROGRAM AGREEMENT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, City). WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: (1) PURPOSE: The United States Congress has authorized, in Fixing America’s Surface Transportation Act (FAST); 23 U.S.C. §101, §106 and §213; SAFETEA-LU §1404 funds to be used for transportation alternatives activities. The purpose of this Agreement is to grant the use of such transportation enhancement funds to the (City). (2) LOCATION: The transportation alternatives funds which are the subject of this Agreement are for the project at the following location: Construct raised pedestrian crosswalks at two locations – Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street in tersection with East Branch Greenway. The general locations of the project is shown on attachment marked "Exhibit A" and incorporated herein by reference. (3) REASONABLE PROGRESS POLICY: The project as described in this agreement is subject to the reasonable progress policy set forth in the Local Public Agency (LPA) Manual and the final deadline specified in Exhibit B attached hereto and incorporated herein by reference. In the event, the LPA Manual and the final deadline within Exhibit B conflict, the final deadline within Exhibit B controls. If the project is within DRAFT a Transportation Management Area that has a reasonable progress policy in place, the project is subject to that policy. If the project is withdrawn for not meeting reasonable progress, the City agrees to repay the Commission for any progress payments made to the City for the project and agrees that the Commission may deduct progress payments made to the City from future payments to the City. The City may not be eligible for future Transportation Alternatives Funds if the City does not meet the reasonable progress policy. (4) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the City shall defend, indemnify and hold harmless the Commission, including its members and the Missouri Department of Transportation (MoDOT or Department) employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the City’s wrongful or negligent performance of its obligations under this Agreement. (B) The City will require any contractor procured by the City to work under this Agreement: 1. To obtain a no cost permit from the Commission’s district engineer prior to working on the Commission’s right-of-way, which shall be signed by an authorized contractor representative (a permit from the Commission’s district engineer will not be required for work outside of the Commission’s right-of-way); and 2. To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and MoDOT and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. The City shall cause insurer to increase the insurance amounts in accordance with those published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (5) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the City and the Commission. (6) COMMISSION REPRESENTATIVE: The Commission's District Engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. The Commission's representative may designate by written notice other persons having the authority to act on behalf of the Commission in furtherance of the performance of this Agreement. (7) NONDISCRIMINATION ASSURANCE: With regard to work under this Agreement, the City agrees as follows: (A) Civil Rights Statutes: The City shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et seq.), as well as any applicable titles of the "Americans with Disabilities Act" (42 U.S.C. §12101, et seq.). In addition, if the City is providing services or operating programs on behalf of the Department or the Commission, it shall comply with all applica ble provisions of Title II of the "Americans with Disabilities Act". (B) Administrative Rules: The City shall comply with the administrative rules of the United States Department of Transportation relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation (49 C.F.R. Part 21) which are herein incorporated by reference and made part of this Agreement. (C) Nondiscrimination: The City shall not discriminate on grounds of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any individual in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The City shall not participate either directly or indirectly in the discrimination prohibited by 49 C.F.R. §21.5, including employment practices. (D) Solicitations for Subcontracts, Including Procurements of Material and Equipment: These assurances concerning nondiscrimination also apply to subcontractors and suppliers of the City. These apply to all solicitations either by competitive bidding or negotiation made by the City for work to be performed under a subcontract including procurement of materials or equipment. Each potential subcontractor or supplier shall be notified by the City of the requirements of this Agreement relative to nondiscrimination on grounds of the race, color, religion, creed, sex, disability or national origin, age or ancestry of any individual. (E) Information and Reports: The City shall provide all information and reports required by this Agreement, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the United States Department of Transportation to be necessary to ascertain compliance with other contracts, orders and instructions. Where any information required of the City is in the exclusive possession of another who fails or refuses to furnish this information, the City shall so certify to the Commission or the United States Department of Transportation as appropriate and shall set forth what efforts it has made to obtain the information. (F) Sanctions for Noncompliance: In the event the City fails to comply with the nondiscrimination provisions of this Agreement, the Commission shall impose such contract sanctions as it or the United States Department of Transportation may determine to be appropriate, including but not limited to: 1. Withholding of payments under this Agreement until the City complies; and/or 2. Cancellation, termination or suspension of this Agreement, in whole or in part, or both. (G) Incorporation of Provisions: The City shall include the provisions of paragraph (7) of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules or instructions issued by the Commission or the United States Department of Transportation. The City will take such action with respect to any subcontract or procurement as the Commission or the United States Department of Transportation may direct as a means of enforcing such pro visions, including sanctions for noncompliance; provided that in the event the City becomes involved or is threatened with litigation with a subcontractor or supplier as a result of such direction, the City may request the United States to enter into such litigation to protect the interests of the United States. (8) ASSIGNMENT: The City shall not assign, transfer or delegate any interest in this Agreement without the prior written consent of the Commission. (9) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The City shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement. (10) CANCELLATION: The Commission may cancel this Agreement at any time for a material breach of contractual obligations by providing the City with written notice of cancellation. Should the Commission exercise its right to cancel this Agreement for such reasons, cancellation will become effective upon the date s pecified in the notice of cancellation sent to the City. (11) ACCESS TO RECORDS: The City and its contractors must maintain all records relating to this Agreement, including but not limited to invoices, payrolls, etc. These records must be available at no charge to the Federal Highway Administration (FHWA) and the Commission and/or their designees or representatives during the period of this Agreement and any extension, and for a period of three (3) years after the date on which the City receives reimbursement of their final invoice from the Commission. (12) FEDERAL-AID PROVISIONS: Because responsibility for the performance of all functions or work contemplated as part of this project is assumed by the City, and the City may elect to construct part of the improvement contemplated by this Agreement with its own forces, a copy of Section II and Section III, as contained in the United States Department of Transportation Form Federal Highway Administration FHWA 1273 "Required Contract Provisions, Federal-Aid Construction Contracts," is attached and made a part of this Agreement as Exhibit C. Wherever the term "the contractor" or words of similar import appear in these sections, the term “the City”is to be substituted. The City agrees to abide by and carry out the condition and obligations of "the contractor" as stated in Section II, Equal Opportunity, and Section III, Nonsegregated Facilities, as set out in Form FHWA 1273. (13) ACQUISITION OF RIGHT OF WAY: With respect to the acquisition of right of way necessary for the completion of the project, City shall acquire any additional necessary right of way required for this project and in doing so agrees that it will comply with all applicable federal laws, rules and regulations, including 42 U.S.C. 4601 -4655, the Uniform Relocation Assistance and Real Property Acquisition Act, as amended and any regulations promulgated in connection with the Act. (14) MAINTENANCE OF DEVELOPMENT: The City shall maintain the herein contemplated improvements without any cost or expense to the Commission. All maintenance by the City shall be done for the safety of the general public and the esthetics of the area. In addition, if any sidewalk or bike trails are constructed on the Commission's right-of-way pursuant to this Agreement, the City shall inspect and maintain the sidewalk or bike trails constructed by this project in a condition reasonably safe to the public and, to the extent allowed by law, shall indemnify and hold the Commission harmless from any claims arising from the construction and maintenance of said sidewalk or bike trails. If the City fails to maintain the herein contemplated improvements, the Commission or its representatives, at the Commission's sole discretion shall notify the City in writing of the City’s failure to maintain the improvement. If the City continues to fail in maintaining the improvement, the Commission may remove the herein contemplated improvement whether or not the improvement is located on the Commission's right of way. Any removal by the Commission shall be at the sole cost and expense of the City. Maintenance includes but is not limited to mowing and trimming between shrubs and other plantings that are part of the improvement. (15) PLANS: The City shall prepare preliminary and final plans and specifications for the herein improvements. The plans and specifications shall be submitted to the Commission for the Commission's review and approval. The Commission has the discretion to require changes to any plans and specifications prior to any approval by the Commission. (16) REIMBURSEMENT: The cost of the contemplated improvements will be borne by the United States Government and by the City as follows: (A) Any federal funds for project activities shall only be available for reimbursement of eligible costs which have been incurred by City. Any costs incurred by City prior to authorization from FHWA and notification to proceed from the Commission are not reimbursable costs. The federal share for this project will be 80% percent not to exceed two hundred and twenty-two thousand seven hundred and forty- three dollars and 60/100 ($222,743.60). The calculated federal share for seeking federal reimbursement of participating costs for the herein improvements will be determined by dividing the total federal funds applied to the project by the total participating costs. Any costs for the herein improvements which exceed any federal reimbursement or are not eligible for federal reimbursement shall be the sole responsibility of City. The Commission shall not be responsible for any costs associated with the herein improvement unless specifically identified in this Agreement or subsequent written amendments. (17) PROGRESS PAYMENTS: The City may request progress payments be made for the herein improvements as work progresses but not more than once every two weeks. Progress payments must be subm itted monthly. The City shall repay any progress payments which involve ineligible costs. (18) PROMPT PAYMENTS: Progress invoices submitted to MoDOT for reimbursement more than thirty (30) calendar days after the date of the vendor invoice shall also include documentation that the vendor was paid in full for the work identified in the progress invoice. Examples of proof of payment may include a letter or e -mail from the vendor, lien waiver or copies of cancelled checks. Reimbursement will not be made on these submittals until proof of payment is provided. Progress invoices submitted to MoDOT for reimbursement within thirty (30) calendar days of the date on the vendor invoice will be processed for reimbursement without proof of payment to the vendor. If the City has not paid the vendor prior to receiving reimbursement, the City must pay the vendor within two (2) business days of receipt of funds from MoDOT. (19) PERMITS: The City shall secure any necessary approvals or permits from any federal or state agency as required for the completion of the herein improvements. If this improvement is on the right of way of the Commission, the City must secure a permit from the Commission prior to the start of any work on the right of way. The permits which may be required include, but are not limited to, environmental, architectural, historical or cultural requirements of federal or state law or regulation. (20) INSPECTION OF IMPROVEMENTS AND RECORDS: The City shall assure that representatives of the Commission and FHWA shall have the privilege of inspecting and reviewing the work being done by the City’s contractor and subcontractor on the herein project. The City shall also assure that its contractor, and all subcontractors, if any, maintain all books, documents, papers and other evidence pertaining to costs incurred in connection with the Transportation Enhancement Program Agreement, and make such materials available at such contractor's office at all reasonable times at no charge during this Agreement period, and for three (3) years from the date of final payment under this Agreement, for inspection by the Commission, FHWA or any authorized representatives of the Federal Go vernment and the State of Missouri, and copies shall be furnished, upon request, to authorized representatives of the Commission, State, FHWA, or other Federal agencies. (21) CREDIT FOR DONATIONS OF FUNDS, MATERIALS, OR SERVICES: A person may offer to donate funds, materials or services in connection with this project. Any donated funds, or the fair market value of any donated materials or services that are accepted and incorporated into this project shall be credited according to 23 U.S.C. §323. (22) DISADVANTAGED BUSINESS ENTERPRISES (DBE): The Commission will advise the City of any required goals for participation by disadvantaged business enterprises (DBEs) to be included in the City’s proposal for the work to be performed. The City shall submit for Commission approval a DBE goal or plan. The City shall comply with the plan or goal that is approved by the Commission and all requirements of 49 C.F.R. Part 26, as amended. (23) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. (24) NOTICE TO BIDDERS: The City shall notify the prospective bidders that disadvantaged business enterprises shall be afforded full and affirmative opportunity to submit bids in response to the invitation and will not be discriminated against on grounds of race, color, sex, or national origin in consideration for an award. (25) FINAL AUDIT: The Commission may, in its sole discretion, perform a final audit of project costs. The United States Government shall reimburse the City, through the Commission, any monies due. The City shall refund any overpayments as determined by the final audit. (26) OMB AUDIT: If the City expend(s) seven hundred fifty thousand dollars ($750,000) or more in a year in federal financial assistance it is required to have an independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the audit report shall be submitted to MoDOT within the earlier of thirty (30) days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Subject to the requirements of 2 CFR Part 200, if the City expend(s) less than seven hundred fifty thousand dollars ($750,000) a year, the City may be exempt from auditing requirements for that year but records must be available for review or audit by applicable state and federal authorities. (27) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006: The City shall comply with all reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended. This Agreement is subject to the award terms within 2 C.F.R. Part 170. IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below . Execu ted by the City this day of _________ _ Executed by the Commission this day of ______ _ MISSOURI HIGHWAYS A ND TRANSPORTATION COMMISSION Title ATTEST: Secretary to the Commission Approved as to Form: Commission Counsel CITY OF JEFFERSON CITY By _______________________ _ Title _ _...:.M=a=-yz...:.o::..:..r.....::C:::...:a=r.:....:.rie=-....:.T.c=e..:..org;;L:.i:...:..n ___ _ ATTEST: By -------------- Title City Clerk Em i ly Dona ldson Approved as to Form: T i City Attorney Ryan Moehlman Ordinance N o ----------------- Exhibit A - Location of Project 9 -~-- • -... I I ' o ~ ·0 . .!. \. ~ h • .,..,--- .,._ ~ ... M ·; . 9 i::!'!"'' .. 9 .... .:.s' I j •• ' l • •. 0 t . · ... :-.. :9 • • 9--·- o- ........ - "t:~.,!;.;q I / '· '· • r • Proposed Crosswalk / • / • Exhibit B – Project Schedule Project Description: TAP 3100 ( ) Construct raised pedestrian crosswalks at two locations – Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street intersection with East Branch Greenway. Task Date Date funding is made available or allocated to recipient 9/1/2022 Solicitation for Professional Engineering Services (advertised) 10/1/2022 Engineering Services Contract Approved 11/1/2022 Preliminary and Right-of-Way Plans Submittal (if Applicable) 8/1/2023 Plans, Specifications & Estimate (PS&E) Submittal 1/1/2024 Plans, Specifications & Estimate (PS&E) Approval 3/1/2024 Advertisement for Letting 5/1/2024 Bid Opening 6/1/2024 Construction Contract Award (REQUIRED) 8/1/2024 *Note: the dates established in the schedule above will be used in the applicable ESC between the sponsor agency and consultant firm. **Schedule dates are approximate as the project schedule will be actively managed and issues mitigated through the project delivery process. The Award Date or Planning Study Date deliverable is not approximate and a Supplemental Agreement is required to modify this date. Exhibit C - Required Contract Provisions Federal-Aid Construction Contracts BILL SUMMARYBILL NO; 2022-058SPONSOR: Councilmember FitzwaterSUBJECT: Authorizing an Agreement with the Missouri Highways and TransportationCommission Pertaining to the Roles and Responsibilities for SigningInstalled and Maintained by the City as Part of the JC Loop WayfindingProiectDATE INTRODUCED: September 6. 2022DEPARTMENT DIRECTOR(S):CITY ADMINISTRATOR:Staff Recommendation: Approve.Summary: Approval of this item v^/ill authorize the Mayor to sign an agreement withMissouri Highways and Transportation Commission which will allow the City to installbicycle route wa^lnding signs on right-of-way that is owned by MoDOT.Origin of Request: City StaffDepartment Responsible: Department of Public WorksPERSON RESPONSIBLE: MATT MORASCH P.E./DavId Bange, P.E.Background Information: The JC Bike Loop is thought to have been popularized inthe early 1990's by the Jefferson City Cycling Club. By 2003 the City was aware of thisroute through discussions with the MoDOT Bicycle and Pedestrian Coordinator. Thisloop appeared in City planning documents in 2007 with the update of the GreenwayMaster Plan and was approved by the City Council with the adoption of the 2016CAMPO Capitol Area Pedestrian and Bicycle Plan.The implementation of this route began in 2013 in conjunction with the completion of thePat Jones bicycle and pedestrian bridge over the Missouri River. At that time, sharrowsand directional signage was added to W. Main Street from Bolivar Street to the Capitol.That project was followed in June of 2016 with the Wayfinding Signage project whichincluded bicycle wayfinding signage along W. Main Street and other downtown areas. In2017 work began on the reconstruction of Capitol Avenue which included constructionand striping of bike lanes from Jefferson Street to Chestnut Street. Attention returned toW. Main Street in 2018 with the installation of sharrows and wayfinding signage fromClay Street to Highway 179. 2020 saw further development of the JC Loop withwa^Tinding signs and pavement markings on Southwest Boulevard and Ellis Boulevard from Route C to Green Berry Road. That same year , work began on the E. High Street project which included pavement marking and signage for the JC Loop at the intersection of E. High Street and Ash Street. A project has just been completed which added sharrow pavement markings to the Clark Avenue, Moreau Drive, and Green Berry Road corridor as well as North Ten Mile Drive from Truman Boulevard to Scott Station Road. When approved, this agreement will allow the City’s contractor to install wayfinding signs on MoDOT right-of-way as part of the completion of the signing of the seventeen mile long JC Loop. The agreement sets forth the conditions within which MoDOT will allow the installation of these signs. These conditions include placement, installation, future maintenance and upkeep, as well and provisions allowing MoDOT to maintain control over the signs were conditions to change requiring their relocation or removal. Fiscal Information: There is no immediate fiscal impact associated with this agreement. The expectations of maintenance are the same as if the sign s were being placed on City owned right-of-way. BILL NO. 2022-058SPONSORED BY Councilmember FitzwaterORDINANCE NO.AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THEMAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURIHIGHWAYS AND TRANSPORTATION COMMISSION PERTAINING TO THE ROLESAND RESPONSIBILITIES FOR SIGNING INSTALLED AND MAINTAINED BY THEAPPLICANT AS PART OF THE JC LOOP WAYFINDING PROJECT.BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, ASFOLLOWS:Section T The Mayor and City Clerk are hereby authorized to execute a Roles andResponsibilities for Signing Installed and Maintained by Applicant agreement.Section 2. The agreement shall be substantially the same in form and content asthat agreement attached hereto as Exhibit A.Section 3. This Ordinance shall be in full force and effect from and after the dateof its passage and approval.Passed:Approved:.Presiding OfficerMayor Carrie TerginATTEST:APPROVED AS TO FORM:City ClerkCity Mttpfney Page 1 of 9 Approved: 10/21 (GH) Revised: Modified: ROLES AND RESPONSIBLITIES FOR SIGNING INSTALLED AND MAINTAINED BY APPLICANT The ROLES AND RESPONSIBILITIES document is considered a supplement to the permit issued by Commission’s District Engineer and will be kept by Commission as a record of approval for the sign(s) installation and Applicant’s understanding and acceptance of the terms for the installation. The City of Jefferson making this request is hereafter referred to as “Applicant”. The applicant requests approval from the Commission to install and maintain certain signs further described below in Cole County, Missouri on Route(s) C, S. Country Club Dr, and MO 179 in the general vicinity of Route C from Rt CC to US 54, S. Country Club Dr from 50 SOR (MO Blvd) to US 50 EB Ramps, and the intersection of MO 179 and Truman Blvd / Industrial Dr. (1) LOCATION AND DISPLAY: Commission hereby authorizes Applicant to install and maintain the following sign(s): Community Awareness Sign(s) ❑ Storm Ready Community Sign(s) ❑ Disaster Resistant Community Sign(s) ❑ Missouri Community Betterment Sign(s) ❑ Tree City USA Sign(s) ❑ National Neighborhood Watch Sign(s) ❑ M.A.D.D. Program Sign(s) ❑ D.A.R.E. Program Sign(s) ❑ Purple Heart City/County Sign(s) ❑ POW-MIA City/County Sign(s) ❑ Agri-Ready County Sign(s) ❑ Firewise USA Program Sign(s) Local Reference Signs (select appropriate category, MoDOT approved sign legend will be displayed on Exhibit A): ❑ City/County administrative buildings ❑ City/County emergency services ❑ City/County parks and rec ❑ City/County library / museum ❑ City/County recycling / compost sites ❑ Post office  Other sign(s) approved by the Commission's State Highway Safety and Traffic Engineer ____Bicycle Route Wayfinding Signs________________________ (A) The sign(s) design will follow the guidelines and regulations of the Federal Manual on Uniform Traffic Control Devices (MUTCD) and Commission's Signing Manual for size, color and retroreflectivity. The sign(s) shall read as displayed in Exhibit A. MoDOT District: Central District MoDOT Document Administrator: Jason G. Rivera Page 2 of 9 (B) The sign(s) will be generally located as illustrated in Exhibit B. Commission will approve final location prior to installation. (2) INSTALLATION: The signs installed per this document shall not be installed on interstate routes and shall not be installed on freeway or expressway segments with a posted speed limit 50 mph or greater. The signs shall be installed on the signposts in accordance with the requirements illustrated in Exhibit C and D. The sign shall be installed on a signpost supplied by Applicant and shall not be attached to Commission’s signpost or traffic control devices. The signpost shall be installed in accordance with the requirements for design and installation as illustrated in Exhibit D. Applicant shall provide plans with the specific location details of the sign installation for approval by Commission prior to installation. All costs associated with this installation shall be borne by Applicant. (3) TRAFFIC CONTROL: All work zone signs and traffic control devices to be used during installation and maintenance shall be in accordance and comply with the latest revision of the Manual on Uniform Traffic Control Devices for Streets and Highways or as directed by the District Engineer or his authorized representative (4) COSTS: If this request is approved, all costs associated with the construction, installation, maintenance, or relocation of the sign(s), including, but not limited to work zone signing and traffic control during construction will be borne entirely by Applicant, with no cost incurred by Commission. In the event Commission incurs any costs in association with the performance of this Document, Applicant shall reimburse Commission for those costs. (5) MAINTENANCE: Applicant shall maintain signs following the guidelines of the Federal Manual on Uniform Traffic Control Devices (MUTCD) and Commission's Engineering Policy Guide (EPG) for reflectivity, alignment, and placement. Commission may request maintenance of the signs by Applicant, at Applicant’s expense, and Applicant shall promptly comply with Commission's request for maintenance of the signs. Failure by Applicant to complete requested maintenance within 14 calendar days from Commission’s request shall be grounds for removal of all signs installed by Applicant. Commission may request Applicant to modify the sign(s) when necessary to comply with changed standards that might be promulgated or adopted at Applicant’s cost and Commission may request Applicant to relocate the signs to accommodate the need to install signs Commission, in its sole discretion, deems more appropriate at Applicant’s cost. Should Commission make either request, Applicant shall comply with Commission's request within 14 calendar days. (6) PERMIT FOR INSTALLATION AND MAINTENANCE: Applicant shall secure a permit from Commission's District Engineer for the installation and maintenance of the proposed sign(s) prior to performing any work on Commission Right of Way. Applicant shall comply with any additional requirements placed on the issuance of the permit by the District Engineer. (7) REMOVAL: Commission may remove the sign(s) without reimbursement for prior costs (installation or maintenance) or its value, if Applicant fails to comply with the provisions stated herein regarding maintenance responsibilities and/or if Commission, in its sole discretion, determines that the removal of the sign(s) is in the best interests of the state highway system. For example, the Commission may determine that a sign is no longer justified under the circumstances present or that a sign must be removed or eliminated as part of a highway or transportation project. (8) INDEMNIFICATION: (A) To the extent allowed or imposed by law, Applicant shall defend, indemnify and hold harmless Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person Page 3 of 9 for any matter relating to or arising out of Applicant's wrongful or negligent performance of its obligations under this Document. (B) Applicant is required or will require any contractor procured by Applicant to work under this Document: (1) To obtain a no cost permit from Commission’s district engineer prior to working on Commission’s right-of-way, which shall be signed by an authorized contractor representative (a permit from Commission’s district engineer will not be required for work outside of Commission’s right-of-way); and (2) To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name Commission, and the Missouri Department of Transportation and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Document constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (9) NO INTEREST: By placing and maintaining signs on Commission's right of way, Applicant gains no property interest in Commission's right of way. Commission shall not be obligated to keep the sign(s) in place if Commission, in its sole discretion, determines removal or modification of the sign(s) is in the best interests of the state highway system or Commission. (10) ATTACHMENTS: The following Exhibits and other documents are attached to and made a part of this Document: (A) Exhibit A: Sign Display Detail (B) Exhibit B: Sign Location Layout (C) Exhibit C: Sign Installation Requirements (D) Exhibit D: Signpost Installation Requirements City of Jefferson By: ___________________________ Title: __________________________ Date:______________ Copies: Applicant District Highway Safety and Traffic Division Page 4 of 9 EXHIBIT A Sign Display Detail Attach and Number Additional Sheets if Necessary Sign No: 1 Size: 15”x35” Quantity: 8 Sign No: 2 Size: 15”x35” Quantity: 4 Sign No: 3 Size: 15”x35” Quantity: 3 Sign No: 4 Size: Quantity: Sign No: 5 Size: Quantity: Sign No: 6 Size: Quantity: Page 5 of 9 EXHIBIT B Sign Location Layout Map MO 179 and Truman Blvd / Industrial Dr S. Country Club Dr Page 6 of 9 Rt C and Rock Ridge Rd / Rt CC Rt C and Veith Dr / Idlewood Rd Page 7 of 9 Rt C and Southwest Blvd / Southridge Dr Page 8 of 9 EXHIBIT C Sign Installation Requirements Page 9 of 9 EXHIBIT D Signpost Installation Requirements Post Type Options: • One – 3 lb/ft U-Channel Post • One – 4”x4” Treated Wood Post • One – 2”x2” Perforated Square Steel Tube (PSST) Post BILL SUMMARY BILL NO : 2022-059 SPONSOR: Councilmember Hensley SUBJECT: Authorizing a Banking Services Contract with Centra l Ban k DATE INTRODUCED: September 6, 2022 DEPARTMENT DIRECTOR(S): Ch vzi.u Pt.~ CITY ADMINISTRATOR: ,Jt::;;;;;;: ~ Staff Recommendation: Approve . Summary : Authorizes a contract for banking services with Central Bank. Origin of Request: Finance Department Department Responsible: Finance Department PERSON RESPONSIBLE: SHIELA PEARRE Background Information: For a number of years , the City has requested proposals from interested banking firms to establish contracts for banking services. RFP 4051 was published in the News Tribune and posted on the City website. Two firms responded with offers. The responses were reviewed based on the criteria and available point s as stated in the RFP specifications. Central Bank responded to all services in the RFP . Central Bank proposed a 2.65 % fixed interest rate based on balances up to $50 million. The proposal includes a 1% rebate on procurement cards and electronic accounts payable based on $1 million annual volume. Hawthorn Bank was non-responsive on Credit Card Merchant Services ; Purchasing Cards; Utility Billing and Lockbox Services ; and Electronic Pay Options . All of these things are essential banking services needed by the City of Jefferson. Staff recommendation is to award to the best offer as received from Central Bank . This proposal is for a five year period of October 1, 2022 through September 30, 2027 . Fiscal Information: The cost of banking services will be deducted from interest earned on the investment of daily balances . BILL NO. 2022-059 SPONSORED BY Councilmember Hensley ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTRAL BANK OF JEFFERSON CITY, MISSOURI, FOR BANKING SERVICES. WHEREAS, Central Bank has become the apparent lowest and best offer for banking services. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1. The offer of Central Bank of Jefferson City, Missouri is declared to be the lowest and best offer for banking services. Section .f.. The Mayor and the City Clerk are hereby authorized and directed to execute an agreement with Central Bank of Jefferson City, Missouri for banking services . Section ~· The agreement shall be substantially the same in form and content as the agreement attached hereto as Exhibit A. Section 1,. The Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed :. __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City~ FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RFP4051 -Banking Services Finance Department, Opened July 28, 2022 RECOMMENDATION: Staff recommends the award ofbid RFP4051 to Central Bank of Jefferson City, Missouri for banking services for the City of Jefferson . Bids were evaluated and recommended for award to the lowest and best bid, Central Bank. Central Bank proposed a 2.65% fixed interest rate on balanced up to $50 million. This award is for a five-year period, October 1, 2022 through September 30 , 2027. BIDS RECEIVED: Central Bank, Jefferson City, MO Hawthorn Bank, Jefferson City, MO* *Not fully evaluated due to not bidding on all needed services Interest Rate 2 .65% 1.68% This bid was advertised in the News Tribune on 06/29/2022 and posted on Bonfire. Bid notifications were sent to 53 vendors of which nine were recommended vendors. ATTACHMENTS -SUPPORTING DOCUMENTATION Signature :~ 11 ~~ PUfChi11i Agent M 16/22 Memo To: Mayor, City Council, and City Administrator From: Shiela Pearre, Director of Finance and ITS ~ Re: RFP4051-Banking Services For a number of years, the City has requested proposals from interested banking firms to establish contracts for banking services. RFP 4051 was published in the News Tribune and posted on the City website. The responses were reviewed based on the criteria and available points as stated in the RFP specifications. The composite of scores is attached. Central Bank responded to all services in the RFP. Central Bank proposed a 2.65% fixed interest rate based on balances up to $50 million. The proposal includes a 1% rebate on procurement cards and electronic accounts payable based on $1 million annual volume. Hawthorn Bank was non-responsive on Credit Card Merchant Services; Purchasing Cards; Utility Billing and Lockbox Services; and Electronic Pay Options. All of these things are essential banking services needed by the City of Jefferson. Staff recommendation is to award to the best offer as received from Central Bank. This proposal is for a five year period of October 1, 2022 through September 30, 2027. Federal funding clauses require that each responding firm be sent notification of a recommendation for award with a protest period. The notification was sent on August 16, 2022 with a protest deadline of 5:00 p.m. August 30, 2022. Ba nking Service Depos i tories Account Maintenance Checks Paid ACH Transfers ACH Fi les Processed ACH Returns Deposited Items Depos its Depo s it Item s Returned Wire Transfers -Incoming & Outgoing Combined W ire Transfers-Incoming & Outgoi ng Combined Co in Co unting - Parking/Transit numbe r of ro ll s E lectronic Listing of Paid Item s Paid Item L isting_ (Imaging) Deposit Item Li sting (Imaging) Po sitive Pay Safe Depos it Box (sma ll) Zero Ba lance Accounts Electronic Balance & Transaction Reporting Service E l ectronically P laced Stop Payments Overni ght Sweep Accounts Credit Card Receipt Merchant Services (9 locations, Mas terCard!V isa/Discover) Procuremen t Cards (approx. 105 cards) Pcard Rebate Bid Tabulation -RFP 4 051 -Ban king Se rvices Open e d 7/28/2022 Centra l Bank Total C harge Est Annu al p er Item C h a rges 105 $7 .000 $735.000 7,314 $0.090 $658.260 43,91 1 $0.050 $2,195.550 204 $0.000 $0 .000 68 $2.000 $136.000 53 ,288 $0.090 $4,795.920 9,311 $0.090 $837.990 22 $2.5 00 $55.000 61 $7.000 $427.000 17 ,848 $0.0 l 0 $178.480 12 $0.000 $0.000 7,314 $0.000 $0.000 9,311 $0.000 $0.000 7,226 $0.020 $14 4.520 $0.000 $0 .000 3 $7.000 $21.000 $0 .000 $0.000 22 $5 .000 $110.000 6 $0.000 $0.000 $500,000 See Note 1 See Notes $50,000/mo $0.000 $0.000 See Note 2 ($7, 125.000) Hawthorn Bank Charge per Est Annual Item Charges $10.000 $1,050.000 $0.200 $1,462.800 $0.200 $8,782.200 $3.000 $612.000 $3.000 $204.000 $0.150 $7,993.200 $0.200 $1,862 .200 $8.000 $176 .000 10 incoming No Bid 20 outgoing No Bid No Bid No Bid No Bid No Bid $10.000 $120.000 $39.000 $468 .000 $10.000 $360.000 No Bid $35.000 $770.000 No Charge No Charge No Bid No Bid No Bid No Bid No Bid No Bid Electron ic Acct Payab le See Note 3 ($17,500.000) No Bid No Bid Rebate Uti lity Billing and Lockbox $0.000 $0.000 No Bid No Bid Printing and Processing 245,689/yr $0.095 $23,340.455 No Bid No Bid p ostcards NCOA 245,689/yr $0.0 10 $2,456.890 No Bid No Bid $975 /mo nth witho ut da il y Lockbox Services 42,246/yr $0.470 $19,855 .620 electro nic til e $24,600.000 $1 ,075 /mont h with dail y electronic file $3.00/month if paper statement; Health Savings Accounts 80 $0 .000 $0.000 charged to (HSA) account owner; $0 if electro nic statemen t lnvestmetn MGMT Fees (38 mil base) Other Investment Charges $0.000 $0.000 NA [Specify) Programming Fees $100.000 $0.000 $0.000 Tota l Service Charges $131.425 $3 1,322.685 $118 .75 0 $48,460.400 Some Rates will vary base d on volume Cost Po in ts 40 25 .85425213 Fi xed interest rate for 5 yea rs 2 .6 5% 1.68% Fixe d interest rate based on $50 million for 5 years (rate up to 5 mil) 1.68% Interest rate will be based on the 91 -d ay Treasury Bill Fi xe d interes t rate ba sed on 75% of th e 91-Auction rate $50 million for 5 years (rate day Trea sury (2.37% on exceeding 5 mil) Bill 7/28/22) Manamgement fee based on a $50 mil base Central Bank Notes 1) Merchant Services Pricing Discount Rate Authorization Fee Voice Authorization Fee Transaction Fee Batch Processing Fee On File Monthly Fee Chargeback Fee Retrieval Fee DataGuardian Fee 2) Rebate Structure -on average last year City earned $6,300 Annual Net Card Volume $0 to $499,999 $500,000 to $999,999 $1,000,000 to $2,499,999 $250,00 to $499,999 $5,000,000 or more 3) Rebate Structure for Electronic Accounts Payable, on Annual Net Card Volume $0 to $499,999 $500,000 to $999,999 $1,000,000 to $2,499,999 $250,00 to $499,999 $5,000,000 or more 20 bps on assets under investment NA .T fYfF E RS 0 N ..... RFP4051-06/22 -Banking Services Scoring Summary Active Submissions I Total I Proposal Costs Scope of Services ' ' Proposed i i ' i Supplier i /100 pts ----r· /40 pts /30 pts ' I Central T rust Bank 100 40 ($31 ,322 .69) 30 Eliminated Submissions Hawthorn Bank 0 (48460.4) Experience, Reliability, and Expertise of Personnel /30 pts 30 Generated on Aug 16, 2022 12:40 PM COT-Leigh Ann Corrigan Page 1 of 1 CITY OF JEFFERSON CONTRACT FOR BANKING SERVICES TIDS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Central Bank hereinafter referred to as "Bank". WITNESSETH: THAT WHEREAS, the City desires to engage the Bank to render certain banking services, hereinafter described in Exhibit A. WHEREAS, Bank has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Bank for the performance of services by the Bank. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Bank as follows: 1. Scope of Services. The City agrees to engage the services of the Bank to perform banking services as set forth herein and attached as Exhibit A, and as stated in the specification and bid proposal for banking services and in the Bank's proposal. The Bank's entire proposal shall be referred to for any terms not covered by this Contract. In the event of a conflict between this Agreement and any attached exhibits or the Bank's proposal, the provisions of this Agreement shall govern and prevail. 2. Payment. The City will pay the Bank for the services rendered according to the charges as set out in the Bank's proposal. The City agrees to pay the Bank in accordance with the rates set forth in the Bank's proposal which shall constitute full and complete compensation for the Bank's services hereunder. 3. Term. This contract shall be effective October 1, 2022 through September 30,2027. 4. Additional Services. The City may add to Bank services or delete therefrom activities of a similar nature to those set forth in herein and the Bank's proposal, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 3 hereof. The Bank shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the Finance Director and shall be accepted and countersigned by the Bank or its agreed representatives. The Bank will perform any additional work requested by the City which is not specifically covered in the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the City and the Bank at the time any such service may be required. 5. Personnel to be Provided. The Bank represents that the Bank has or will secure at its expense all personnel required to perform the services called for under this contract by the Bank. Such personnel shall not be employees of the City or have any contractual relationship with the City, except as employees of the Bank. All of the services required hereunder will be performed by the Bank or under the Bank's direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform 2 have any contractual relationship with the City, except as employees of the Bank. All of the services required hereunder will be perfonned by the Bank or under the Bank's direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perfonn such services. None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 6. Bank's Responsibility for Subcontractors. It is further agreed that Bank shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Bank is for the acts and omissions of persons it directly employs. Bank shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Bank by all the tenns herein set forth, insofar as applicable to the work of subcontractors and to give Bank the same power regarding termination of any subcontract as the City may exercise over Bank under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractors and the City or between any subcontractors. 7. Independent Bank. The Bank is an independent Bank and nothing contained herein shall constitute or designate the Bank or any of its agents or employees as agents or employees of the City. 8. Benefits not Available. The Bank nor its agents or employees shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Worker's Compensation Program of the City. 9. Nondiscrimination. The Bank agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of the Bank or applicant for employment, and shall include as similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Bank shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Bank shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Bank is a sole proprietorship, partnership, or limited partnership, Bank shall provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice to Proceed. 11. Notice to Proceed. The services of the Bank shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Bank shall fail to fulfill in a timely and proper manner its obligations under this contract, or if the Bank shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Bank of such 3 termination and specifying the effective date thereof, at least five ( 5) days before the effective day of such termination. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Bank under this contract shall, at the option of the City, become its property, and the Bank shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Notwithstanding the above, the Bank shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of the contract by the Bank. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Bank shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though the City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Bank without charge by the City, and the City shall cooperate with the Bank in every reasonable way in carrying out the scope of services. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Bank under this Contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Bank without prior written approval of the City. 19. Indemnity. To the fullest extent permitted by law, the Bank will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, 4 provided that any such claim, damage, loss or expense (I) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of Bank, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Bank shall provide, at its sole expense, and maintain during the term of this Agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Bank, the City, and the City's officials, officers, and employees from claims which may arise from operations under this Agreement, whether such operations are by the Bank, its officers, directors, employees and agents, or any subcontractors of Bank. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Bank operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured, and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this Section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Bank its costs of copying and delivering same. 22. Books and Records. The Bank and all subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred in connection with this Contract, and shall make such materials available at their respective offices at all reasonable times during the Contract and for a period of three (3) years following completion of the Contract. 23. Nonsolicitation. The Bank warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Bank, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Bank, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 24. Delays. That the Bank shall not be liable for delays resulting from causes beyond the reasonable control of the 5 Bank; that the Bank has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Bank be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Bank acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Federal Funds to be Used. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit B shall be fully considered in preparing responses and performing work under any resulting award. 28. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 65101 If to the Bank: Name: Central Bank Attn: Kari Less & Dave Meyer 23 8 Madison St Jefferson City, MO 65101 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOURI Canie Tergin, Mayor Date: __ _ ATIBST: A'ITBST: City Clerk Title: EXHIBIT B-FEDERAL CLAUSES No Government Obligation to Third Parties - (1) The City and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the US Government, the US Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City, the contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with FT A assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Program Fraud and False or Fraudulent Statements or Related Acts- (1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or FT A assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification, the US Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act (1986) on the contractor to the extent the US Government deems appropriate. (2) If the contractor makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification to the US Government under a contract connected with a project that is financed in whole or in part with FT A assistance under the authority of 49 USC 5307, the Government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)( 1) on the contractor, to the extent the US Government deems appropriate. (3) The contractor shall include the above two clauses in each subcontract financed in whole or in part with FT A assistance. The clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Federal Changes -The contractor shall comply with all applicable FT A regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City and FT A, as they may be amended or promulgated from time to time during the term of the contract. The contractor's failure to comply shall constitute a material breach of the contract. Disadvantaged Business Enterprise (DBE) - a. This contract is subject to the requirements ofTitle 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The City's overall goal for DBE participation is listed elsewhere. If a separate contract goal for DBE participation has been established for this procurement, it is listed elsewhere. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). c. Since no separate contract goal has been established, the contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance. d. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor's receipt of payment for that work from the City. In addition, the contractor may not hold retainage from its subcontractors or must return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed or must return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor's work by the City and contractor's receipt of the partial retainage payment related to the subcontractor's work. e. The contractor must promptly notify the City whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City. Incorporation of Federal Transit Administration (FT A) Terms -All US DOT -required contractual provisions, as stated in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FT A mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this contract. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any request that would cause the City to be in violation of FT A terms and conditions. Prompt Payment-The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from the City. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractors' work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and non-DBE subcontracts. Debarment and Suspension (Executive Orders 12549 and 12689)-A contract award will not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines, 2 CFR 180. SAM exclusions contain the names of parties debarred, suspended or otherwise excluded by agencies as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Access to Records-The City, the federal granting agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts and transcriptions. Energy Policy and Conservation Act -The contractor must comply with standards and policies relating to energy efficiency which are contained in the state energy conservation plan (Missouri Office of Administration's Comprehensive State Energy Plan) issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871). Compliance with Federal, Local and State Laws -The contractor shall be bound by, and comply with all applicable federal, state, and local laws and regulations, including but not limited to 2 CFR Part 200 Appendix ll (Contract Provisions for non-Federal Entity Contracts Under Federal Awards) and 24 CFR Parts 570. Reporting Requirements -The contractor shall comply with all notices of the awarding agency requirements and regulations pertaining to reporting. Retention Requirements for Records -The contractor shall retain financial records, supporting documents, statistical records and all other records pertinent to the financial assistance agreement for a period of three years starting from the date of submission of the fmal payment request. Authorized representatives of federal awarding agencies, the Federal Inspectors General, the Comptroller General of the United States, the City or any of their designees shall have access to any pertinent books, documents, and records of contractor in order to conduct audits or examinations. The contractor agrees to allow monitoring and auditing by the City and/or authorized representative. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the contractor shall retain records until all litigations, claims or audit findings involving the records have been resolved and final action taken. Procurement of Recovered Materials -The contractor must comply with section 6002 of the Solid Waste Disposal Acts as amended by the Resources Conservation and Recovery Act. The requirements of this section include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $1 0,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Termination I. Termination for Cause. The City may terminate this agreement, in whole or in part, at any time before the date of completion whenever it is determined that the contractor has failed to comply with their obligations under this agreement or if the contractor violates any of the covenants, agreements, or stipulations of this agreement. The City shall promptly notify the contractor in writing of such a determination and the reasons for the termination, together with the effective date. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports, or any other items prepared by the contractor shall, at the option of the City, become property of the City and the contractor shall be entitles to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the contractor shall not be relieved of the liability to the City for damages sustained by the contractor by virtue of any breach of contract by the contractor, and the City may withhold any payments to the contractor for the purpose of set-off until such time as the exact amount of damages due to the City from the contractor is known. 2. Termination for Convenience-Both Parties. Both the City and the contractor may terminate the agreement, in whole or in part, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. 3. Termination for Convenience-City. The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination. Training and Employment of Lower Income Residents of Project Area 1. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development and all applicable rules and orders of the City issued hereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. .:\1 I S S 0 t) R I Kari Less, Vice President Central Bank 238 Madison St, jefferson City, MO 65101 EXHIBIT A a . ® Central Bank Strong roots. Endless possib ilities. July 25, 2022 Office of the Purchasing Agent City of Jefferson Leigh Alu1 COt-ligan, Purchas ing Agent 320 E McCarty St. Jeffe rson City, MO 65 101 Re : Banking Services RFP4051 On behalf of Cent ral Bank, we ap preciate the oppo1tunity to submit o ur proposal for t he Banking Services contract tlu·ough the C ity of Jefferson. Cen tr al Bank, a leader in banking services, is pleased to offer to the City a competitively priced banking services proposal backed by an experienced staff wbo understand the complexity of thi s important contract. Recently ranked as the fourth "Best Bank in America," and th e best bank in the State of M issouri, Central Bank recogni zes the importance of del ivering exceptional service, wllile devel oping meaningful, lon g-las ting pa rt nerships with our clients. Our foundation is stro ngl y rooted in our commitment to innovation, our loyal and sound reputati on and our unde rstanding of complex s tate govemment banking requirem ents and expectations. This proposal highlights a proven deposit proce ss ing system and a seasoned account management approach by experie nced team members yo u know and can trust. We are proud of our valued partnership with the City of J efferson and look forward to continuin g to provide our superior serv ice and long-tenn atte ntion to detail. Our History We have a vas t understanding of th e City's banking serv ices. Account Management . ~--·--····· ·-··---~l .. , 1 . ; Forbes [fQ~I1 ! ·!' r~;~~~~~f~',~(.' j D F.. ..... 1 ~) r. r '-~ L \. '·' : L------·-·-------.. ··-~·J AS PART OF CENTRAL BANCOMPANY • We have provided loca l, efficient, reli ab l e and safe processing to th e City fo r over 59 years. • Our Government Division ha s been working with the City accounts for years. They understand the complexities of this contract and their dedication to the City can be evidenced by their daily pattnership w ith City staff. • We are confident thi s hi s tory rema ins unmatched along with our commitment to service - not jus t in wo rd s but in actions. Our Innovative Solutions We come to the table with new ideas. Account Safeguards • We safeguard the City's accounts from unauthorized debits, through ACH Positive Pay and Check Positive Pay. With this new system, ACH debit blocks and filters in place today ensure an unauthorized debit never reaches the City's accounts. • We provide an added service to the City with our utility bill printing and mailing along with an integrated lockbox processing system. Our Extraordinary Service We ensure that exceptional customer service Is Instilled In our day-to-day operations. Flexible Approach • Our flexibility enables City employees to know they have a strong partner bank to support them, so they can focus on serving our City's citizens. Unparalleled CUstomer Experience • Central Bank's approach in managing large relationships is to put in place an experienced team of experts to contact. Our customers gain confidence in knowing their phone calls, emails or in-person meetings with our subject matter experts gives them prompt and friendly service. • Unlike other vendors, our implementation team is the same team that serves you throughout the contract period. This continuity is an asset to the City's success. The undersigned has the authority to bind Central Bank in this proposal and the subsequent contract. We certify this proposal and pricing will remain in effect until a contract has been finalized and awarded by the City. We appreciate the opportunity to respond and remain confident the attached proposal meets the stated requirements. Central Bank employees are poised to answer questions or provide additional information at your request. Sincerely, Senior Vice President Government Division Table of Contents QUAUFICATIONS AND EXPERIENCE ............................................................................................................. 1 Experience, Expertise, and Reliabilty ........................................................................................................ 1 Central Bank History .............................................................................................................................. 1 Qualifications and Expertise of l<ey Personnel ..................................................................................... 8 Exemplary Service-References ......................................................................................................... 11 General Account Information ................................................................................................................. 13 Depositors-Payroll ............................................................................................................................... 13 Zero Balance Account (ZBA) ............................................................................................................... 13 Depositors-Main Operating Account .................................................................................................. 14 Investment Account ........................................................................................................................... 14 Depositors-Federal or State Grants ................................................................................................... 16 Depositors-Legal Account .................................................................................................................. 16 Business Online Services ........................................................................................................................ 16 Businesslfnk ••••••••.••..••••.••••.••••....••...•••...••••.••••....•........•.•.••.••••••••••.••••..•.•••••.••••.••...•••.••.•.••••.•••••••••••••.• 18 Automated Clearing House (ACH) ...................................................................................................... 21 Wires •..••.•...•.•••••••••••••••..•.....•.......•...••••..•..........••.•••••...••...•............•...............•.......•.•.••.•.••••..•••.••.••••... 31 Check Search ...................................................................................................................................... 42 Positive Pay ....... ~ ................................................................................................................................ 43 eStatements ....................................................................................................................................... 44 Lockbox .............................................................................................................................................. 45 Statements and Advice Frequency ...... ~.· ............................................................................................. 46 Collateral ................................................................................................................................................. 48 Deposit Services ..................................................................................................................................... 49 Coin Counting-Parking ...................................................................................................................... 49 Coin Counting-Transit ....................................................................................................................... 49 Night Deposits .................................................................................................................................... 49 Investment Services ............................................................................................................................... 49 Credit Cards/Merchant Services ............................................................................................................. 49 Purchasing card System ......................................................................................................................... 50 Utility Billing and Loc~box Services ........................................................................................................ 56 Employee Health Savings Accounts {HSA) .............................................................................................. 58 Electronic Pay Option/Accounts Payable ............................................................................................... 61 Other Optional Services ......................................................................................................................... 62 AITACHMENT A-PROPOSAL FORM ........................................................................................................ 65 AITACfMENT B-AFFIDAVIT OF COMPLIANCE ........................................................................................ 69 ATTACHMENT C-DISADVANTAGED BUSINESS UTILIZATION AGREEMENT ........................................... 86 ATTACHMENT D-AUTHORITY TO EXECUTE ............................................................................................ 88 ATTACHMENT E-ANTI-COUUSION STATEMENT .................................................................................... 89 QUALIFICATIONS AND EXPERIENCE Experience, Expertise, and Reliability A. Central Bank History Central Bank was founded on January 9, 1902, and has been in business continually for over 120 years. Central Bank has been a cornerstone of our Missouri communities, as both a corporate and civic citizen. Decisions are made locally to meet each customer's specific needs and our financial strength, having over $2.3 billion in capital, provides assurance to our partners that we have significant backing with long-term strength. Vision Central Bank is committed to being the leading financial service provider in mid-Missouri by providing our customers with quality financial solutions and exceptional customer service. Core Values • Honesty-Doing what we say we're going to do. As Mark Twain said, "If you tell the truth, you don't have to remember anything." • Sincerity-Valuing each person, their ideas and differences. Communicating in an open and honest manner in an effort to meet each customer's individual long-term banking needs. • Enthusiasm-Striving for excellence in all we do while truly enjoying the opportunity to serve our customers. • Persistence-Making certain we work across business lines, utilize all available resources, and continue to develop new products and services to provide our customers with the finest banking experience. • Success-Helping our customers achieve their goals will assure the achievement of our goals. Mission Our mission is to enhance shareholder value by focusing on the customer. We will empower well-trained, knowledgeable employees to deliver the best financial solutions and exceed customer service expectations. We will employ a disciplined, forward-thinking strategy to ensure efficient and cost-effective operations. liPage Founding Fathers Central Ban1c's legacy began on January 9, 1902, with the formation of the Central Missomi Trust Company. Lon Stephens, a Cooper County banker who came to Jefferson City as Missouri's State Treasurer in 1893 , was elected Governor of th e state in l 896 and served in that position until January l 901. He was one of the leaders in the creation of the Central Missouri Trust Company and was chosen as its first president. The second president of the Trust was Lester Central Missouri Trust Company Parker, a businessman who moved from Chicago to Jefferson City during the 1890s to operate a factory inside the walls of the Missouri State Penitentiary. Parker served as president until Sam Baker Cook replaced him in 1905. Cook moved to Jefferson City in 1900, after being elected Missouri's Secretary of State. Upon leaving state office in 1905, he assumed the presidency of the Central Missouri Trust Company, beginning a legacy of service to CentraJ Bank and the community that continues today. Saving the State Capital Cook's greatest co ntribution to Jefferson City was leading the fight to ensure it remained the state capital. Controversy over Missouri's petmanent seat of government surfaced repeatedly throughout the nineteenth century and reemerged in the early Cook agreed to make available to the state up to $1 million, so state employees could be paid and Missouri could secure federal relief funds. tw entieth century, after the capitol building was struck by lightning and destroyed by fire on February 5, 1911. With Cook at the helm, Jefferson City leaders fought to secure the city's future by preserving it as the state capital. On August 1, 1911, Missourians voted to issue $3.5 million in bonds to build a new capitol in Jefferson City. Late that night, when victory appeared certain, a crowd of Jefferson City revelers aroused Cook fi:om hi s sleep and persuaded him to march at the head of an impromptu victmy parade. Surviving the Great Depression Howard Cook took over the bank in the heatt of the Great Depression, a period when the country's economic problems caused many banks to go out ofbusiness and tlu·eatened the core of Jefferson City's economy-state government. By mid-September 1933 , the Depression bad take n its toll on state income. With a rough ly $4 million shortfall in revenue, the state had only $15,000 in its general revenue fund, clearly not enough to meet the monthly state payroll of $300,000. In addition, 21 Page state officials were n otifi ed that Mi ssouri needed to com e up with $250 ,0 00 to m ake the s tate e li g ib le to rece ive federal re lief funds. Under Cook 's leadership, the state of Miss ouri s urvived a fi nancial c ri s is. On September 15, 1933, Cook agreed to make avai labl e to the state up to $1 million, so stat e employees co uld b e paid a nd Missouri c ould secure federa l rel ief fund s. The b a nk was prepa re d to pay its d e posi tors in full at a ll times, operating continuo us ly through t he Depressi o n with o u t corporate c han ges or reorgani zation. Jeffe rs on C it y b egan the D e pression w ith s ix banks, and Cen tra l M isso uri Trus t Co mp a ny wa s o ne of o nly two that s ur v ived . Business Boom • Sam B. Cook assumed th e presid ency in 1961 . Cent ra l Bank kept grow ing and b ecam e patt o f a larger and growing corp o rat ion. In I 970, Central Bancompany, Inc. was form ed, w ith Cook and hi s bro ther, Je fferson City attorney Howard Winston Cook, serving as regi s tere d agen ts. Central Bancompany is proud to share that a c h arter consolidation occurr ed in October 202 1, consolid a tion a ll individual cha rters in to one und er th e CenlTa l Bank n ame. Centra l Bank cu 1rently operates 13 markets tlu-oughout Mi ssouri, Illinoi s, Kansas, Colorado, So ut h Carolina, Flmida, and Oklaho ma with $20 billion in assets and total capital of $2.3 bill ion. This Century and Beyond As the twe nty-firs t century progresses, Centra l Bank officials have th e sam e vis ion for th e futu re th a t guided th e ir pred ecesso rs over a century ago. Central Bank Financ ial Center We continue to grow. Centra l Teclmology Services (CTS), o ur techn o logy subs idi ary, continues to expand and e nh a n ce our technology a nd backroom funct io ns for our affiliat e banks . Central Ba nk 's Financial Center is in J efferson C ity 's centra l busin ess di strict and eas i ly accessibl e to our cu s tome rs. Thi s bui lding ho u ses l ending, trus t and finan cial services. Central Bank Snapshot N umber of fu ll and part-time e mployees 2,850 N umbe r of fu11 -service fac il it ies 206 N umbe r of A TMs 193 Cun·ent asset s ize $20 billion ClliT ent capi tal (with no debt) $2.3 billion As the twenty -firs t century progres!:ies, Centra l Bank w ill continu e to offer mo re th a n banking ser vices-we will take a central ro le in o ur community . 3 I P age Central Bank is a full-service community bank offering products and services ranging from simple bank accounts to the detailed management of large customer portfolios. Information regarding all of the products and services offered by Central Bank can be found on our website at www.centralbank.net. We have highlighted and provided summaries for the three areas of the bank that primarily service this contract to give you a better understanding of our government expertise. Government Division Central Bank is very proud to have the only Government Division in the Central Missouri area to serve the banking and investment needs of government, public fund and not .. for .. profi.t sectors. Our innovative financial services, including cash flow management, online banking, investment management, lockbox services and financing options, provide maximum benefit for our customers. Commitment Central Bank,s commitment to the Government Division is evidenced by its unparalleled government expertise, customer service orientation, customized pricing, rates and product line. The Government Division embraces one of Central Bank's 14 legendary service stap.dards of-Know No Boundaries. Great pride is taken in finding and developing solutions and products to meet government and association needs. Experience Central Bank,s Government Officers are seasoned project management professionals who have over 75 years combined experience in meeting the needs of government and association customers. All of the officers have direct experience in customer service, government and banking, along with community involvement experience. Flexibllity Central Bank starts by listening to the customer's needs. If existing products or services do not meet government or association requirements, the Government Division works collaboratively with other bank departments and our own technology company, Central Technology Services, to find a solution. You will find that one of Central Bank's greatest assets is our flexibility. Because all decisions are made locally, Central Bank can accomplish tasks efficiently and effectively. One phone call to a Government Officer will set in motion the appropriate steps to resolve any issue or concern that arises. Investment Division Central Bank's Investment Division works on each client's portfolio with a customized approach. Our focus is on the client's needs and requirements. We do not offer a large commodity-type business and account assets are not co-mingled. Each client is reviewed by our Investment Management Team frequently with primary and secondary officers assigned to each client to provide daily services, such as discussion of economic trends, portfolio goals and various investment instrument options. ' ...................... _ ................. . 41Page Central Bank maintains a long-term view of its customer's portfolio objectives and serves the customer as a portfolio manager to help develop and implement an investment strategy and set investment parameters that govern the investment types, quality, diversification and term to realize the following objectives: e Maintain compliance with investment policies by monitoring asset allocation, investment grade of securities, time horizon and limitations • Promote long-term growth of assets • Preserve the purchasing power of assets • Produce income and liquidity for the customer's needs • Provide stable cash flows for budgetary purposes • Communicate purchase/sale transactions • Provide transactional information, such as purchase yield, pmchase price, and investment grade • Review and revise investment policies annually • Integrate with portfolio's spending policy Central Bank's Investment Division has many years of experience providing for customer investment needs. As an investment firm within a banking environment, we provide an extension of service to our banking customers and communities with customized portfolio management expertise. Our portfolio management experience includes the various investment objectives and strategies: • Short Duration • Total Return • Long Term Capital Appreciation • Long Duration • Receivership Liquidation • Asset-Liability Matching/Defeasance • Tax Efficient Total Return Our methodology is to customize the management of each portfolio to the client's risk and return objectives with a focus on long-term relationships and performance. Our investment managers are seasoned and experienced. We are not a marketing department with day traders or underwriters and we do not work with securities below investment grade. Available Services Central Bank offers a sophisticated portfolio accounting, safekeeping and front office system with the following benefits: • Monthly Management Reporting Package o Portfolio market values by sector o Analysis of weighted average life o Maturity by portfolio security type o Market value by weighted average life o Cash Flow Forecasting 5I Page • Execution Services (over $3.1 billion per month in execution through numerous relationships with primary, regional, and boutique securities-dealers provides our clients with excellent execution) • Complete Bond Accounting o Provide monthly accruals using constant effective yield method of accounting o Ability to account for complex security types o A system with the capability to account for generic or very complex securities, including Mortgage-Backed Securities • Cash Management (BusinessLink allows customers to wire monies, transfer funds between accounts, view account balances, place stop payments, etc.) • Monthly Graphic Reports o lllustrates the portfolio's performance o lllustrates policy compliance o Provides an easily readable format for persons unfamiliar with the investment process • Economic Outlook o Central Bank maintains a unique perspective of the economy because of its community banking ties o We provide a methodical approach in determining the economy's direction and its effect on asset returns o Central Bank's independent outlook maintains a macro-economic focus using various outside sources as inputs • Central Bank reviews various economic indicators prior to the purchase of investment ins1ruments, including relative value, historical spread analysis, assumed reversion to the mean, underlying stock prices, third party credit ratings, and various internal or external research o Used to develop short and long-term interest rate trends or projections o Used in cash flow management o Used in duration management o Used in Credit Analysis o Used in goal setting-expected returns • Investment policy creation and monitoring • Personalized and convenient services o Central Bank is available at any time to help with problems or work through new or creative ideas o Central Bank works in a team environment providing a high level of consistency when working with our customer base o Portfolio managers and banking representatives attend investment committee meetings Central Technology Services Like Central Bank, Central Technology Services has a rich history and vision. In 1967, Central Data Company opened with two employees and a $300,000 computer. Central Bank moved the Data Processing and Operations center, expanding to a 43,000-square-foot facility during the early 1990s. In 1998, Data Processing and Operations was consolidated into a separate affiliate, Central Technology Services. Central Technology Services opened a 6IPage second office in Springfield , Misso uri, to provide services to Central B ancompany banks in southwest Mi ss ouri in 2000. Over 40 years later, Centra l Techn o logy Services has expanded to a 93 ,000-square-foot s tate-o f-the-art facility e mpl oying 2 15 Misso urian s and op erating 24 hours per day to m eellhe need s of Central Bancompany 's customers . Cen tral Techn o logy Serv ices also employs associates in Branson, Spri ngfield , St. Louis , Columbia a nd Tul sa, Oklahoma. W ith extraordinary vis ion, the company's management has strategically continued to be at the foreti'ont of data processin g and infom1ation re ltieval. Today, th e company provides operations and data processin g services to Central Bancompany affil iates and their clients throughout the Midwest. Services includ e: • Custom application design, devel opment and supp o rt • Networking and data communi cat io ns Ce ntral Technology Services • A centralized s ervice technical support desk for a wide variety of desktop softwme and hardware • Process ing and support for o ver 250,000 accounts o Centralized bank ing operations No major hardware or application system failure has ever prevented the bank iiom timely completion of cus tomer bus iness processing. Thi s su ccess is due to a qualified and experienced staff of data processing professionals and their man y years of ex perience, ISDN dial-up/fail-over if a dedicated communication line fa il s, dual /red und ant Uninterruptible Power Systems (UPS), ami a dual-engine diesel generator. Our system configuration and b ack-up facil ities co mp lete the elements that conh·i bute to our unri va led system reliability. 71 P age B. Ken Theroff President and CEO, Central Banlc Professional Expertise Mr. Theroffhas over 20 years of experience with Central Bank. Beginning in 2002, he spent his first four years with the bank in Fulton as the Community Bank President. In 2006, he was named the Senior Vice President of Commercial Banking. Continuing his career with the Central Banlc fami ly, Mr. Theroffbecame the Executive Vice President and Chief Lending Officer at Jefferson Bank in 2009, which led to his position as President and CEO of Jefferson Bank from 2012 to 2022. In February 2022, Ken Theroffwas atmounced as the new President and CEO of Central Bank. Education and Training Mr. Theroff is a of Westminster College and an Honor Graduate of the ABA Graduate School of Lending. In his spare time, he is involved in numerous community activities and serves on several boards. S!Page Karl Less, AAP Vice President, Government Division (573) 556-6821 Professional Experience Karl has over 15 years of banking experience with extensive knowledge in government and public fund finance, retail services, consumer loans, customer service and project management. During her time in banking, she has working as a teller, teller supervisor, customer service representative, consumer loan officer, branch manager, business development officer, human resources officer and government and public fund finance officer. She develops and maintains financial relationships with governmental entities and interacts with state and local agencies, statewide associations and a variety of public institutions including non-profit organizations and foundations. She also responds to request for proposals to gain new business opportunities. Educational Experience Karl received a Bachelor of Science degree in Business Administration with an emphasis in Human Resources Management from Columbia College. In 2003, she was sel~cted as one of the University of Missouri's student ambassadors. In 2019, Karl earned the Accredited ACH Professional designation (AAP). Karl is active in civic and church organizations including extensive involvement with her church's youth group. She serves on the American Red Cross Heroes Committee as the logistics chair, in which she earned the 2017 MVP award and also the 2017 American Red Cross Central and Northern Chapter spirit award. She also is the treasurer of the Concord Baptist Association. In 2015, she was selected for Central Bank's Leadership 865, an innovative leadership program designed to identify and develop potential leaders for Central Bank and in February 2011 she received Central :Bank's employee of the month. Beth Light Government Aeeounts Officer, Government Division (573) 634-1145 Beth has over 7 years of experience with Central Bank, of which 3 years have been spent in the Government Division. She has extensive knowledge in customer service and product management. During her time with Central Bank, she has served as a teller, customer service representative Government Operations Specialist, and now a Government Accounts Officer. She received Employee of the Month for her work to serve the Government/Public Fund clients for Central Bank in December 2019. She develops and maintains financial relationships with governmental entities including public institutions and non-profit organizations. Beth is also active in civic organizations through her volunteerism. She has served as a volunteer on the Goldschmidt Cancer Society Foundation, she served as the Central Bank United Way Campaign Chair in 2020, in which 10 I Page her and her team raised the most funds to date for Central Bank. In 2021, she volunteered to serve on the United Way Funding Allocation Panel. Cindy Pearson Government Accounts Administrator, Government Division (573) 634-1695 Cindy has been with Central Bank for 24 years. She was part of the Central Bank Accounting department for 18 years and has spent the last 6 years in the Government Division. She handles the Govenunent Department's accounting functions along with funds management and payment processing. Cindy's extensive knowledge of accounting and Central Bank as a whole makes her an invaluable asset to the division and its customers. Cindy also serves as an active member ofher community through her involvement with her church where she volunteers with the children's deparbnent. She teaches 3rd and 4th grade Sunday School and volunteers with the Vacation Bible School program for the youth group. c. Exemplary Service -References 1. City Of Jefferson Shiela Pearre, 320 E McCarty Street Jefferson City, MO 65101 Central Bank has been providing services to the City of Jefferson since 1963. The services being provided include: • DeP<>sit Services • Collateral Services • Check Clearing Services • Positive Pay Services • Zero Balance Account Services • Wire Transfer Services • ACH Services • Business Online Services (BusinessLink) • Account Transfers • Custom Systems -Account Analysis Reporting, Other Online reporting • Utility Postcard Printing and Mailing • Lockbox Processing • Purchasing Cards • Integrated Accounts Payable • Merchant Services 2. Missouri State Treasurer's Office Jocelyn Oligschlaeger, 301 E. High StreetJeffenon City, MO 65105-0311 Central Bank has been providing services to the State Treasurer since 1989. The services being provided include: • Deposit Services • eDeposit Services 111 P a g ~ • Cash Management Sweep Services • Collateral Services • Check Clearing Services • Positive Pay Services • Payee Positive Pay Services • Zero Balance Account Services • Wire Transfer Services • ACH Services • PEP+ Control Total Services • Business Online Services (BusinessLink) • Account Transfers • Custom Systems -SACH, Account Analysis Reporting, Other Online reporting, Paid Item Image File Transfer 3. Missouri Consolidated Health Care Plan (MCHCP) Stacia Fischer, PO Box 104 355 Jefferson City, MO 573 .. 526-4062 Central Bank has been providing services to MCHCP since 1993. The services being provided include: • Deposit services • Electronic banking services -wire transfer, ACH, electronic funds transfers, business online services, positive pay services, account reconciliation, file transmission support and customized reports • Investment management • Security Safekeeping Services • Reporting-Bond Accounting o Merchant Services • Purchasing Cards • Health Savings Accounts 121 Page General Account Information Central Bank has successfully performed the requirements of the City of Jefferson's banking contract for many years. We are in a unique position to fully understand, and agree to, all the contractual requirements of this RFP. With Central Bank's extensive experience with the City of Jefferson we have successfully implemented the following: • A purchasing card program and accounts payable system that has on average returned a revenue share/rebate back to the City of approximately $16,000 over the last 21 years. • Have continued to provide monthly utility postcard printing and mailing, lockbox processing, and a customized payment file sent securely to the City to be imported into the City's Accounting System, Springbrook. • Continue to enhance the efficiencies for ACH processing and bill payment processing from Central Bank and it's affiliates. • Implemented new merchant service integrations for Courts and Parks and Rec to streamline payment processing and reconsolidations. A. Depositors-Payroll The City's payroll transactions are currently being processed by Central Bank's Automated Clearing House (ACH) system, transmitted via our online cash management product, BusinessLink. BusinessLink provides for a familiar, convenient and efficient payroll processing solution by the City's finance department. This powerful cash management tool is described in depth, including screenshots later in this section of the proposal. B. Zero Balance Account (ZBA) Central Bank will continue to offer the convenience and flexibility of a Zero Balance Account (ZBA) to the City. Central Bank's Zero Balance Account (ZBA) automatically transfers balances from subsidiary accounts into a master account at the end of each business day bringing the collecting account to a zero balance. The ZBA is a subsidiary system to Central Bank's Cash Management System (CMS) that gives customers flexibility to manage separate accounts and minimize idle cash in multiple checking accounts. The ZBA mechanistn works to eliminate the manual task of monitoring and transferring account balances and improves funds usage. There can be. as many ZBAs tied to the designated master account as needed and transactions can flow both ways (deposits and disbursements) :from ZBAs to the designated master account. ZBA Features • Sweeps balances into and out of designated accounts as checks are written and deposits are made • BusinessLink transfer capability on all ZBAs • Real-time reporting of all ZBA and master account balances at anytime • Separate accounting and segregation of funds, without the need to specifically fund disbursements • Quickly assess cash position at any time during the day 131 Page • Automated transfer of funds requiring no manual intervention • There can be as many ZBAs as needed and deposits and disbursements flow from the ZBAs to the master account • Subsidiary system to the Cash Management System • In 2023, Central Bank will have implemented an option to leave a specific balance in ZBA accounts and will be able to sweep balances over the specified amount C. Depositors-Main Operating Account The City's main operating account will continue to be used for the purpose of issuing checks, wiring funds for bond payments and wiring funds for investments to other banks. The account will be limited to the compensating balance, as needed, and the balance of the account will be swept to the investment account nightly. Same day credit will be provided to the City on funds deposited to this account. Central Bank will continue to offer ACH and Check PoSitive Pay and e--Statements for the City's account. D. Investment Account The investment account, currently maintained by the City at Central Bank, will continue to be invested nightly by Central Bank in overnight repurchase agreements. Central Bank's Cash Management (Sweep) System is an account that provides customers with: • Liquidity • A competitive rate of interest • Convenience • Complete reporting functionality All collected funds in a business checking account are "swept" into an overnight repurchase agreement (RP). At the end of each business day, all of the transactions (deposits, securities activities, checks, ACH activity, wire transfers, etc.) are posted to your accounts. Once deposit availability is assigned, all remaining collected funds are automatically invested in an RP. The screen shot below shows flow of funds. All investments are secured by acceptable securities as required by Missouri law. Collateral is specifically assigned to the customer and priced to market via the integration of Central Bank's bond accounting and pricing system. By pledging these RPs to your account, balances above FDIC insurance limits are secured. The repurchase agreement amounts are then simultaneously integrated with Central Bank's bond accounting and pricing system in which securities are automatically assigned by market value. Securities are listed on the daily repurchase agreement confirmation with the investment amount and interest rate paid overnight. 141 Page D.\1'05115 auoaT ICO. 'l1 01 CJJITiliL DAKIC PlGI "' Pll.JMTIO 05/10/U za.oa.s11 DITIORATCfl "LIDOE IIIPOP.T PROCIQ lii.TI OIS/10/11 tCoJ » CIT! or IJUFUt!Cit 1<:.1 J CI'I'Y or JErtBltBC6 PIIDLIC ~ AeCT IICIIIIIE\\ ID SHORT tWa! PLO RU«JIFF/artl. COUDff IIAU!H:J: c:or.r. .IIAI.&HCI CUIRZIIT AVEIUO£ COf.L lVI:ll.W& DDJ. cny or .nrra o.oo o.oo o,oo o.oo o,oo DDl czrr or J.r:rru o.oo o,oo o.oo O.DO o.oo D.O.l exn or oJtrrn .,,uo.:u o.oo 0.011 o.oo o.oo DDA CITY OF .t&FFQ 4:t,!U1 UIS,O$ se,us.oo o.oo lt41 1'U,fll o.oo Ill!. CUT 01 a.r:rrn. o.oo 85,713.0$ !I,'JU,SII sc,'ln.es st,'J.a:t.a. DD.t. CITY or oJIFrU o.oo 111,1111'7.23 :aas,cn.n 2fl,an.a za:t,ns.u li)l).t. ern or otrrra o.oo 44.~1i11.:U .. ,U1,U 34,1110.00 at,13o.'Ja DDA cnr or ar;rrn G,ua,sa.u o.oo 0,011 111,141oi!SJ as.1u.es 'MI.I.L DIPO.IIIU 491lt'l'J,1110.U ~9Srl17o31 SIJIS,eea.n aoa,?a'l.79 9511,.571,$11 ----·-----------------------------------UCUJllTl!S PLEDG&D ---------------------------------- l1lT VALliE DIP RP/DIP COUPON ISTlt£ .t.Q:T tiVIIB!R PLO 'TX 110 CIISIP SPT DISCitiPTiaJ J.lTVRITT Pll\ V.U.VI IIOOXV.lf.VI IXCL tRT UT! ecz.LVlL TrPI VlL IIOODT !ICP ClOOOD1271SI 3141SIIU3t llfl nma. UllllJ IJIIRT 10 lUll 11/0J/1030 ~.4u,au 3,5101 105 3,241,054 9S a,aet,a.t 0114 a.aoo a.ooa OOIIOCH1109 :JUOiolVYO liB ma.llllJIIU mT 1s nu 10/01/101'7 50,?11 su,m 829,1144 tS SOJ,U4 011'1 2.soo z.uo OOOOOS~1 UUSDP-CB 1/8 rHliA IIIIIIJI mr 1S nu OS/02/1038 10,S'l'D,OOII 11,1184,04 10,DSS,SCI2 ga e,sol,ta'l' 004 a.ooo •• uo CIIDCICiaSISS8 Olts=PtB 1/ll flilllll!ll8 lin 11 'f!.ut 01/01/11038 'I,SIII,IU a,ou,o:~s 'J,U&,fUS 95 I,Dta,sG OISt 1.000 •• uo 0000042154 USSLDCSS 1/rJ rmrA 1W1 8I.IM JM.T! 7+ 01/0112016 1,410,'711 t,4U1 11d0 :a,41o,sso 9.5 1,M01032 oea a.uo o.aoo 00000411'1&6 3110QC2QB 1111 ran UlllUS liT 18 Ylllt 1»/02/10311 ,, 8?8,913 ,, •• ,,os.s s,eos,tos 98 3,423,038 OS4 s.ooo o.aoo OC0004244SI U311111QUI 1/H rH1IA P.US-'l'IIIW ICXO.\ ICIILTI 'l 00/01/2011 401,101 401,101 401,1$8 98 3111,10J 0113 a.II4S o.sao OCIIIXHOISIIO 313DAICI(l8 1/H P!DIIUL 110111! LOlli •uncs OJ/Ol/1013 a,na,on'l' s,a?t,'IOS s,ue,CUM 518 31 1011 1 A4 IU o.no o.aoo ua ...... 110000Ul1l uao.t.LOoJ"r 1/B FIDIUL ROll! LO&JI IAHICII OS/13/IOU ta,u:a,aoo ts,ua,lSOO 13,aao,a1e IllS 1S1 1401 10G Ul J,QOO o.aoo 0. .llt OCIOOO.UUU.9 suo.uaoe 1/11 FIDEm ROD t.cwl IUIJII 09/01/IOU 4,C»O,Siot 4,CISO,S01 a,ut,aas D8 3,11111,030 U.t o.s2o o.ooa 1111. ...... OCIOOOSIIT41 uso.u.o.n 1/Jf rDUlL ROlli LOlli t&Jilal 1»/IS/10115 S,'IISJ,IIOO 3,411,500 3,053,010 88 1,Dt1,1Jf0 111 s.oao o.ooo ua lA+ TO'r.lL ll'll!llClP.U.S D 0 0 TOTlL I!ECIJRITtt:IJ 54,191,603 114,4U1 3D1 !50,318,152 48,&a0,003 ---------------------------cot.UUJLU, PISPOOlTIQI -------------------------- Central Bank uses InTrader® as its operating system for securities. InTradet® is a completely integrated trading, accounting, analytics and safekeeping system, developed by FIS. InTrader®'s Fixed Income system connects the General Ledger, Order Management System, Customer Reconciliation, and Confirmation Systems into one single platform allowing us to enjoy automated full straight-through-processing of our front-to-back office capabilities in a single interface. The highlights of this system include: • Designed for fixed income investment • Integrated processing for all asset types including repurchase agreements • Engineered for high volume • Single point of entry • Integrate accounting, data, analytics • Comprehensive Reporting • Prices/ Factors/ Rates Integration • Indicative data integration • Data downloads to external systems • Deal allocation (paperless trade entry) • Customer safekeeping • Custodial interfaces/reconciliation The system produces information and output that complies with AIMR requirements for calculation of performance returns although performance returns are not computed directly. lSI Page E. Depositors-Federal or State Grants Central Bank will continue to open other accounts for Federal or State Grants, as needed by the City. These accounts will allow deposits by wire transfer and checks written on the accounts. F. Depositors-Legal Account Central Bank will continue to honor this requirement to open separate bank accounts when legal requirements or administrative efficiencies require their use. Business Online Services In today's business world, online banking is essential. With Business Online Services, managing cash flow and transactions real-time allows customers to be as efficient as possible. Our goal is to provide the most up-to-date systems to allow your staff to efficiently manage your accounts through a safe and secure online experience. Central Bank continues to be forward thinking by investing in technologies that serve you today and for years to come. Fraud prevention tools, such as PhoneFactor and Positive Pay along with the newest in mobile token access, demonstrate Central Bank's commitment to delivering the latest technology with you and the security of your funds in mind. In keeping with Central Bank's focus on state-of-the-art technology and goal to design systems with secure and user-fiiendly access, Central Bank offers a suite ofbanking services customized to. fit the needs of our customers. 161 Page BusinessLink • View Balances • View Account Activity • Perform Stop Payments • Create Account Tram,fers • View online statements or A CH repm1s • Pay bills online In today's business world, online banking is essential. With BusinessLink, you can manage day- to-day banking online-day or night. ACH Initiate ACH transactions Wires Initiate wire transactions Check Search Positive Pay/Payee Positive Pay eStatements Lockbox Save time by quickly locating and viewing an image of a check you wrote-without having to search through all of your activity. Don't let check fraud affect your daily business. Positive Pay ensures your funds reach the right recipients. Th:is sophisticated fraud management system forms an alliance between the bank and you in the war again st check fraud. Go paperless while enjoying the convenience and safety of online statement storage. Access your real-time lockbox items as soon as they are sca!llled. 17 I Page A. BusinessLink With BusinessLink, you can manage day-to-day banking from your computer in a real-time environment. Central Bank's BusinessLink tool gives you the option to electronically: Oversee all financial accounts and cash flow activities in one view Account Summary --··--·-··· .. ------·· .. ···"-···-----· ---~------··-----·--- You haW o ActMty ftem:o awamns approval There are o Atdvlty l~ms awattrns your approval Deposits -~~-~-.. --~~!!&~ ~~~-~-~~n~ ... --··-·-·-··---· .... __ --~t~:;------~sa~~==~ TEST CHECKING Central Bank 01ecklng $21.99 iTci~l >:.:.: ·. . . . . ~ ·: ·.·:·.:S61UQ .. ···:. :· .. ··. ,':.·.,/··: : ... ~: :_·.::-:.-.:: View reat .. time account activity and balances. Select Account I CTS TEST ACCT vI ProJected Balance $3.57 ------·------------- aeared Actfvlty EntersearriJ crlcerta below. StertDate J06125/2022 I end Date 107/01/2022 I Keyword I I (8) MtnAmount .... I ____ __.! MaxAmountl '---------J Mfn Chedc# I I Max Check# .._I ____ __, Schedule transfers to and from accounts (immediate, future-dated or reoccurring) 181 Page Create Transfer r · ~~~~ ·u:~~~";~:~~~~tlN{:~Wt:H~l1~l ...... ___ ..... _ ···-· -·-····--·· -·-··--- -Transfer Information --------- From Account To Account setect Transfer 'JYpe Date Amount Memo I· Select Account -v I• 1-Select Account -v I * (+)single Transfer 0Recurrlng Transfer I o710112o22 I • lo.oo • denotes a required Herd. Initiate stop payments on checks Add Stop Payment -------·-------------------------·------------------------- r--Stop Payment Information ---------------------------. Tlle step payment SetV!ce Yllthln Buslnessunk Is designed for srop payment requem ror phYSical Checks written on your account. Stop payments on phY5kal checks are valkl far siX (6) months. You acknowfecfge lhat 1r the teem tor Which~ have requested a litop payment has already been paid «Is In the process ofbefng paid. or you have sul:lmlited fncom!Ct lnrormalfon repn!lng ttJe ltenS) covered by your step payment request. d1e bank IS unable lO proce9S ycur stop payment request. Please conract tne bank If you Wish to request a stop payment for an eleeovntc debit floin your account o. a. aUI:omatk: withdrawal). RequestS to stop an electronic debit from your acxoont Should not be submftr2d online and will nol be honored. Al:asuntNumber 1-PieaseSQiectanAccount--vi~ II CheckNumber lo 1-# 1 :=:======:::::!1· ~=======:::::' ~ ~----------~~· I Amounl lo.oo Payee I Reason I -------·---···-------·-------···--·-·--------·---.. --· ··-........ .l 191 Page • Multi-dimensional secwity controls • Assign an administrator of the account for your organization who can set controls on each user's access • Establish dollar limits for account transfers, ACH origination and wire transfers • Limit access to view balances, transfer to/from account and stop payment entry at the account level • Set transaction dollar limits and daily limits for users and the organization Profile Information------~--···---·--------.... Privilege Settings BusfnessliakAdminlslmror<it lves vi ViewAudltiD,gCiJ lves vi VIewRepunslfii BJ Aa:ounrTransfer Transl'urMninistralllr ~ Appnwa liilnsildior&8 MaK'Ir.m!iadi.Dn (i) I Yes vi ,_,,prulllill RequiTed t1 ~ 5dledure liiiiiiiKifw5 'til Bill Pay Bill Pay Mnlnlslratar(it BiiiRiy~~ ScfH!I:Map~e SmpPayment hooo Pleasa rma w.nalle dollar amiKint. Ex: 250 hooo I Pr&a!ie use-WlmSe dollar amaunt. &: 250 f$1~ ~ ~ OO?t~J Appnwal Requirad Ell I No vi AppravaS'tDpPigments@ lves vi Check Deposit MilnaaePaJaus e - Pa.Jee~Jfequlred e E PQIJII!fltApprova1 Required fil -~~ 20 I Page Add User Profile DepOsit ACcounts 81!' A«<<<nt Accow"t C~o.lotN A«ount A«oun: Stop ~~:u a. "' .. .dn•!'fle 81 ..... l r•n:"tr ... o -,.n:,.r Ftom Plj111*'>t: P#J 0 0 0 0 0 0 C<n tr•l MASiER 0 0 0 0 S•nl< ACCO U'i Centul E.<PE>ISE 0 0 0 0 3•-k ACCOUVi I Nett II cancel II Ote ... u CI!W<bO•es I B. Automated C learing H o use (ACH) O ur secure ACH system allows yo u to initi ate tra nsactions et1iciently. • Set up a nd rec eive e ma il a le11s >vhen the following occurs o When a payment has been set-up and modified o When a payment needs to b e approved o C reate customized alerts o A utomatically send e mail notifications to reci pi e nts • Esta blis h reoccurring paymen ts S:.a:tn"•m Tanact.on Co l" r~Nt>Gn N<>ou: 0 0 0 , o il' D-' 0 , e Uses th e late s t Secure Socket Layer (SSL) technology with EV SSL certificates .I, togo> Q ~/All !r./lbn !!!C•n 0. Central Bank !--...,-..... ,,....,- Log Into your accoun t ~ Sign in to Central Bank 's website. Enter your User ID and select log ln. En ter in your Password and PIN received from the To ke n device sc reen . (i.e . 612345403580} Token Password = 612345 Token PIN = 403580 Click Go Central Bank utilizes a n added layer of sec urity known as mult i-factor authentication. Multi-factor authentication is a term us ed to describe an authentication mechanism in which more than o n e piece of informati on is required to authenticate a user. We have chosen a sma ll , digital token device to provide users wi th a random code that changes every few 21 I Page second s. The user utili zes thi s unique code, combi ned wi th hi s o r her User ID and Password , to access Business Onli ne Ser vices. Y o ur User lD in com bin ati o n w ith your password and the PIN d isp layed on you r token device wi ll grant you secure access once you have been "authenticated". Central Bank offers three opti o ns for token access -hard , soil or mob il e. These options g ive our customers the same h igh level of security in three uniqu e devices. B elow is a n exa mpl e of the token yo u wo uld use to ga in your Pl N. Central Bank offers two other securi ty features th at are highly recommended for ACHs and wires: • Dual Appro va l -One authori zed user enlers the transactio n which is held w1til a second authmized user approves th e transacti o n. T hi s funct ionali ty h el ps prevent intemal fraud and enhances the confi rm a tion of accu rate transact io ns . • Ph one Factor -Creates an o ut-of-b and approva l process used to p revent man -in-the- m iddle extemal fraud a ttacks in which hacke rs hijack a user's authentication credential s to send fraudulent ACH transactions. This so phisticated yet simple to use technology generates an a utoma te d telephone ca ll loa pre-programmed phone number immediately after the initiator inputs the ACH tran saction. The au to m ated phone call instmcts the user to enter a P lN and a ppropri ate yes or no response to ap prove or reject the tr ansaction. 22 I Page 0 CentTal Bank ~ _ . ..._ .... Buslnt!ss OnUne Services .\(CO\ Uu-.JileSSl.Jttt!. ~-,..._lactrW1\ ~~ICICt !ll n ......,...,. __ h \1 \AJ ¥'11: .. --..:on.-..n~"-'.__ 'HM..,....,tlH~a..t ~ ..._..._lflfnfi~Dmw '(J'_J'Nw'lrt.,.,.~nr..,.,~ ''"""" A£ttu-r.- 'A ... u ...... ~ ~~'"'=-~--·'''eM rJ<OI ....,.~-_,...,. 1 e rmt. .lnd Cond~ttorn ...,,_ iii. !!.A """' , .. """"~~-·JI\IIIf _ .. Select the Businesslink record you would like to access. 23 I Page 0 Central Bank ~ _,..._ __ Paym ents Loan PaymeniS Accoun l Summary tA._\.tLc~l't}1rA'I'n S!"t0" .. ii«<I'•JTI"I!f'll: 1.4'Nlt:P•~""-CIIui":U ACU/Wiros !,IIP,.l'A.•II\~)' ,.,,,f' .. ,&"o Select t he Paymen t s tab and select Access ACH/Wires. A new window w ill appea r t hat takes you to t he Bu slnesslink Co r porate home page . A new browser window wi ll open wh en you sel ect th e link . T he petmissions yo u have been assigned d etetmine your nav igation options. Users with adminish·ative capu bilili es wi ll see th e Administration link. Users wh o can c reate and s ubmit Wi re Tr ansfe rs w ill see the Wire T ransfer l ink. Users w ith permissions to o riginate ACH h·an sactions w ill see the ACH lin k. Welcome to Businesslink Wires & ACH To i ni tiat e and approve ACHs, you will need to click on the ACH ta b. The M essage and Al erts Ce nter are ways for t he bank to communic ate specific information regard i ng wire t ransfers or ACH . 24 I P age Select the Profile Maintenance tab to create an "ACH Profile". To create a profile, you need to identify the type of ACH payment you need to create. Re-presented Check Conve1i a paper check to an ACH payment. 25 I Pa ge ...... ,; """" I'Acllwl .· :_•, .. ' .. ... cbl ,· ,.,. PtoNa tYPe. ••'fntMt Hdhod -~,·~·., . """--;-·: .q;-.·"··: .. ~ttl~ WithEm ,.~ .. Payme:nt T On the Profile Maintenance tab, select t he a Icon to crea t e a new profile. Sele ct Di rect Deposit as the Payment Method and select "Nex t" 26 1 Page Enter the Profile Name (1- 15 characters, may Include alpha and numeric) that descr ibes the profil e being established. The Description fie ld wil l help to describe the profile being set-up (1-50 characte rs, may Include alpha and numeric), Select the Account Number and enter a Company Entry Description. Option al Services : • Select the Notify Receiver by Email o (The email message can be customized by clicking on tileD) • If an approval process Is needed to submit t he payment, then the Approval Required box must be selected. • Select the Scheduled Informat ion to set-up a reoccurring payment. To add a payee, select the D1con under Transactions. 27 I Page Profile Maintenance Prolil• ~~int~fM AOI Enter t he following required Informati on: • Receiver's Name • Receiver ID • Receiver Account U • Account Type • BankR/T • Amount On the Permissions and Approval Structure section, select the users who can create ACH payments for this profile by placing a check mark In t he Create Payment box. If approval Is requi red for this profile, select the drop down box to select an approval lev el for use rs you wish to designate as approvers. If no approval is necessary, leave the approval level set t o None. Your Profile has now been created and added to the l ist of p rofiles . 28 I Page BusinessLink ACH allows you the opportunity to initiate ACH payments at any time. BusinessLink ACH: Summary Company tally Description AZ, tft BusinessLink n A17: :{�'�!'rl°e�:G��fµ r"o'� ��o��..iv:�a ~i�:r;,;f v. �' fk`=.: �_.:�,-f�„ Y?eS -•'Y` n 5t'T 1 s Payment Method i3t.,+h tip+. Cristo UsIOTIrtsa Trsmabas rri dar+at 110212INEMI eora.d Bala wabeaam /Pave Nolte, ACH: Create Payment Ctealo Pay otnl _ry 1e.:01em 101 PL.. Effective Entry Data Last login: Tot4oj Nvltt 17,:016s11.Dl Pia U Use E Isll .o Pratlfe'Q [ea t her: (CreAle Payir, �iya Pr tf e) r I r.;n t sr.m at:CG-I/IT 171 CuciancA, f57;— PoYnlcnt NethX1; fCa-al Cil:ICEVIlV.rl61+ PaYtilent Il LC:.�. i'.11 .. . .. Select ACH from the main navigation bar. Use the drop -down list to display all active ACH profiles and choose the Profile name that is appropriate for this transaction. 291 Page M.IWagiM{ t1W 77iyEM; Amu '� . Toweda.1..d, Mowery =9.I . -•al „dl. v,! -p -An. ACH: Create Payment for Corporate Payments -Addenda Create p yrn.nt Ior AQt Trent.tAn. canard FroWo Acco�,-. t:• 11271567/9 -GENERAL ACCOUNT •C rpenY:• •I Id309r5COJ- f.15"Msr rn12 ' Cu,.anY rn1 0. &crlPllan:• . II pf Lj*ilnO 41r, startd/tei;: ruc J nle P,.; 0 O :1 .aft.t End ..0 n.F. teIFx c.t.in.: Nerekn Nnme• ae.a.er10 4.14 i1111i1 ""S � 13,":" I` . _ •• '� i ._ .�,.-:.:..` % ._a.�`su: i4lce,. :r ii \2S Yi•01, W Select the Effective Entry Date (date funds are received) and verify that all the information is correct. Select Submit. 301Page swore, Ptak W4eNare Rep. anrme ACH: Summary AC I Summary .^.a;, Typo 'AII ndr. rt.,. [AU Profile Name Cempaoy Fatty fiewWtlen unmetMethod SNSii9S';✓;'i::!{iiiWdon�O`<� %+��'. r . 7�pz7,p;r {. 1‘,•'• Create Datehlree Statue C?=+ °?•. wit,,":'S.i ffedlre Entry Cate Your ACH has now been submitted. C. Wires Our secure Wires system allows you to initiate transactions efficiently. • Set up and receive email alerts when the following occurs o When a payment has been set-up and modified o When a payment needs to be approved • Create customized alerts • Automatically send email notifications to recipients • Uses the latest Secure Socket Layer (SSL) technology with EV SSL certificates 311 Page Business Online Services twang R. eunrrc)M.era ua.I, lIW .d66 I. LA. xrtc l,'I..,: ins rte'.. At eSs B.rroossLink 9nMla. Saint. N Access Additional Services AMA Pren.. Pry cn...rsnantr. Irstun,u o src kpom wma.. Lath. De,nus YUt¢ OtainesiLak mammary Use pnmr..nt Vat... dG.Muw. M.nrno VIOda l.a.an*Ylt.M. turn.. Hero 4d0 Mendxlp...np./...., Demo ME 0 Rnwn XnnYS Me.. Glides MJIU.n4.d. rw.naIw«ta.e. �...daam6"e.ur. t.S.rod 6od.uwn. n.nd.. .vn npa.., fa woe. Me one... nerve*. Terms and Conddions nndloan.a.[II ovum., IMemu 4vlenied.kn T.mm aPotor.x .n •.pvn.pruann: nee Oda Senu.'.e.vetlw u"wM1J1 03016C1 91.1.4.dii NJA L. I www.; 'MM .awmarxr. 1 h..q oAc1 1 Sa. LLy Click on the BusinessLink record you would like to access. 32 1 1 12 0 f2 Yn. Q Central Bank Account Sumrnary .vm0..ttuy.•.,.11 &L01j Deposrts /ton*, 1()p feu Payments Loan Payments Bill Pay 1(c.+e Lo«, SO *OuYC r'4NMt<S %trn.;a rr,nxncecacurt% ACI I! Wires •cats: Knr wrei Pt ',tett va Pry [thee ,tee sr(te Nrfirrna aV.e tweytta rr,mmi c•1( Prr.ctrn7 Ley term 'fAtvrN .ter —WK� Morn. i^(E e `211 Carta aavo+pe.y 1 1(.011 t 460..'8 t 1(..s wee.weaers F w...ry Pao 1 Serf". rityTip! ▪ 1ou troxks. craw.. tXal%,t OW PO 'NI Pyle. a*totMp p'ASrF1 taisnx t. Select the Payments tab and select Access ACH/Wires. A new window will appear that takes you to the BusinessLink Corporate home page. A new browser window will open when you select the link. The permissions you have been assigned will determine your navigation options. • Users with administrative capabilities will see the Administration link. • Users who can create and submit Wire Transfers will see the Wire Transfer link which is the link you would use to initiate and approve Wire Transfers. • Users with permissions to originate ACH transactions will see the ACH link. BusinessLink Lo,t n: '.f;r 0y J0rO0*:t 2016 tit E 36 MA 4rinorden u n Trvi4 U Nrsa peg YW Cur, 0 Alerts At .a w euneedy hn. ea .tees e come to BusinessLink Wires & ACH To initiate and approve wire transfers, you will need to select the Wire tab. The Message and Alerts Center are ways for the bank to communicate specific information regarding wire transfers or ACH. 33IPage BusinessLink /�dndni tne>i :I Vin"rench' Summary Gems S4yb Usurer Chats Ndn-tnn.hr Sash tmpan Wire Transfer: Profile Maintenance Prate Maintenance Last WO: Nona ry.Lv, rr ❑•7nin at F..XAM1 •..t N„IqMo4gw + .• p,0 rJ a I.'r'r Monday rnnorry 11, 7(111, 10:19 AM �,`.. .rr.,,i5�ll �'��iT='�'ixb�'- . c a?. 1-. ,.. .hL. x;(! �,: •A :aK � �'x'r• :J Q • .:: r..^... S. a Sending Account Nara • fit,th h .frAffyNi r ,r AFT tE:i`S7i is,ao ar ti.4�.S5'n,7:i;#Kj.t" lF '`'''t.W. s.,;.,e +.L',dJ'.1;i•+1 �4 1 nyp A P .'..;+b','rV%I.s '�r �,.'}'°�iW.! .:ex43iiS15E0 1011 rm. dam SRMISAS - : 16s00 cu• r 1NTERNATrrt WIRE Dr2 DOMESTIC VISE T0. - CIS TEST ffifTs;MT Ma TEST c 'l[r37.ktaiFS"2a�.6ti+SAMC X79.'.70 4 i8- " wi 3w.y f g..'n:Sa9C TE.1d c•Export �s Wort ,}}..;.Detail Report_ - Select the Profile Maintenance tab to create a "Wire Transfer Profile". To create a profile, you need to identify the type of wire transfer you need to create. ^i `. - r= ",fit i Gs' 'C+` xs° ae:3rk • e; E.. 4,,,,i,4,4%,.,, fT' '-,r`' .. u'an.ti k :ri.. f 9 ›iii , , �•,q, i .. '7,. • - r� fa s Rfi ` n, d �i4 t.ir': t k' f1 r , yt�fi %' r+„�t 1� �`• '?,yr'`t"� 44 .... JdelYU.. r ., A.3: .Iii .L. : }fir+' t Non Repetitive A free -form wire template, where all of the information will be manually entered each time a wire is created. rk�t: Y� y •eti ; fig' �i -sntss • 44 •6i £ ' . S< l ;4W-7‘` � f > _ ay..t a y ma. -L" �q ?1 f �5+ f of a 3 4i yCr !+, „i•-• 4 .ucf t7w' :h `Y : '�i.. :t' 0,Sf , j�t8 eo o• o `b d s :;� 9 � t ; ,� R { � s • e vi... µ? ; 8 r e i� t'�. x. t i 'i dF �y{ r r X 1 0.1. h ,{ '1y_ r 1f \ 1 Y Yw 1 I J 1' c o1la,4i dElnt bel �.. e,. :z , �t�.'.a ,, •.. '``• , : .� .�;v ,.Mfyr •�. .fin -+fart 2 :. � •. AS �e r C... .>. 4 k'�4��ati ,}.?. ..S". .-�fi Semi- Repetitive Use the semi -repetitive wire transfer when initializing the same basic transfer with only slight modifications. While these wire transfers also consist of predefined information, parts of the wire may be changed in addition to the dollar amount. Editable fields would include: Dollar Amount, Beneficiary Information, Beneficiary Bank Information, Correspondent Bank and Intermediary Bank Information. Standing Order- Uso a standing order for a repetitive wire transfer that will always be sent automatically at a regularly scheduled interval: (i.c. wcckly, monthly, etc.) and with a predetermined amount. 341 Page {dse.6ivld041,1 w8•Twnsru &rrvn•ry Cie Any., TnoW Gera H,tt•Tronfrn e.:m frr}ort Wire Transfer: Profile Maintenance Profile MilMenence ..;prenl Steles Profile name Peale 040.410100 Mille Toe Cutoff Tlnse Payment Method ' 1M''1'. • 7 •,rEY: 7ElcTtu A agegraZg n ttgagi OP'SaPY fta, ES A<tN•.y 20141ee aen 0011 rips trornrei•Wee' . moo CST, 1fITfRBATBL WIRE • INRRRATIlh WIRE G •• CrSTUUT�q 0011ESTIC WILE TR. G -CTS TEST A-1 rigrare Active 20014.wil t tercmlc'..�q W r'•cfs S.ml!npitAhre.: y1�6:00 CST ft OOMIIOS+_fyC W23TRµ �f.1 •OEIMNI,A n k.17 .1.'r}T krrfa 4 � 1:Y s5fta:9t4h�' .:, Y<iy '� u FIL,N [ HtiV4.-"Alc�C M•..1:1 .'iLY,OTATk -Y .. .. MU.MU. 2011 fnl nqn '. 2013 non sr. r p1M tbr___..r•p•GBn . 16100 CST IfAEA2LOTf11. 'Ma:E. C rcrantTA,C:•; :5M tbe id'4rr. a 16.00 CST. D00EST1C.WRET ' 1{. 1. _.. ,, •p,... trl: Act/T4 . • 3oi7lip dem 0015, p dart .[.i%s" a1 gi i WiT S.,Y� eu rB MePoet:. r •Oelall ReOoR; BvsinessLink S :I xn.•T"'"f. v' ott7,2.4M..aC MA. , e Sameury Crane inch Twee, 0•sw lOAe�To•.•ir MegYnse.s Alpeesl espw Wire Transfer: Select Profile Type Bolded Reeds w:rh en • ore required Fells. Sdal Profd.Tynd Last login: h4niey ✓every 11, :OIL a1010MA ti✓J?u= w;+1L%:il..�. �IYFS.�7l,s:dr2:tC�y on the Profile Maintenance tab, select the CI icon to create a new profile. Enter the Profile Name (1- 15 characters, may include alpha and numeric) that describes the profile being established. The Description fleld will helpto describe the profile being set-up (1-50 characters, may include alpha and numeric). Select Repetitive as the Profile Type and Identify in the Payment Method field if it is a Domestic or international Wire. NOTE: Please enter the information In ALL CAPS. Also, iris not advisable to use special characters (%, $, #, etc). rte=; ',•�1".z,''� FED ABA •r: Wire Transfer: Select Financial Institution Select Financial Institution Finandal Institution Na ID Tape �raia�4s..-��i..Y•.i'�;E:4it 4�ii?ri':�' .�,':�.�.�:.�.: ti%;� .:��5"!t+.4Ji�..+Y�L(iii =G ..,+'�.' =.: r.47f... !�:`�lEr.^�.?E i�,M 1L•G. %1. ,:f�T'{lLY�'tc��". �is`.4�'^)i;tiFy�y:j.��ti �C�y tr{:?:' ��j..�.E�V'E';t�i<: ixZ :� [[��:'�';"Cj��i_',�1-''1";•:e,^•,.�.�.r ��v�.t :�.i ). z. ;F r',i, -•7'� rYY T�.st rr.xL�SL1:..1,F�'ai;,�:....C:�• Y"3.+1.�.�1..r.•S, v^.yilili,...,�i'.�s;}:are :C�i•T.:47,a...t+Zs.Ott`irC.•`r!rf'{,2�'.:�i:r,.•i'T=� r 7i�' s��:r' rte'=•[' {�E�i?:;s A9A:. 267090594 MIANILAKES' R. «.EL.,.rr�. � `� i c ✓.;_ .t' � lT i-'i�r`rC'� .•�'r F� Y @r..«; �� :_�,� -�.>; .. f r; SY`i ri""" '1. tta�m •..�.� V 1r.]�rl. <...%�!yCft }t F • ; Y s�:4er 7y{ w7�.r �_ r'71�yL• r^.{, r z� jT1 i,-.••{'• `: °.t1Y •:- j �y./.,l'�.: r.a! ti�-�4 $ i it �� '«�: 1)�itY ti'`j. , : P r .•°9 x �Tir4 {P P .1�asr Y4 y .s • .'I�%sit0el I Select the Sending Account Number and enter the Amount for the Wire profile you are creating. You will have the ability to edit the amount later when creating the Wire payment. Enter the Beneficiary Information. Beneficiary Name and Account Number are required fields based upon the Bank Secrecy Act. The FI ID is the Beneficiary Financial Institution (FI) — the final destination Financial Institution. If you know the Fi's routing number (or ABA number) enter that in the FI ID field. Or you may enter the FI Name in the field provided. Select the Select FI box. This will give you a pop-up screen to search a predefined list of finandel institution names and ID(s). Only United States financial institutions are listed; you cannot search for International Financial Institutions. When you locate the financial institution, double click on it and the Information will be populated in the FI fields. If you do not see the Financial Institution you are looking for, please contact the bank directly. 36IPage other Inrormadon: Additlonal information' FED ABA On the Other Information section, you may enter any optional information in the Additional Information fields. You have the ability to edit this later when creating the oavment. If you have Other Parties Involved in the Wire Transfer, expand the Other Parties section. If there are other parties, please enter in the: • Correspondent Bank Info • Intermediary Bank info A Correspondent Bank is defined as a bank that regularly performs services for another financial institution. Intermediary Bank is defined as a receiving bank other than the Originator's FI or Beneficiary's FI. Pen11�,.5[QnS and�llPProva! SUU[fwestio niE r„ 1 .6' 1; ;y,3 <-:rwN: 71 .. AdK:YJ6s'a«'= Wk. rr.mr.r ; zsv6�-y��,e�::mrn - aF^ �--.� i �:;:: id` 4 -, ��'"�";..�F�� d 3.:=•c:.. rSY._. l•t T'T �� ,,�sR�yy�'�� '�'' Wig. ! Cwarn.ry n Cnau 64,01. imam. ava4wlu•Tramw See* Impart App., neffemensiMp9m Wire Transfer: Profile Maintenance Profile HafntInanC1 Statue OtoMe Name {: a6$re0. T{„ Asnw...::: X014 kg non r:eiinwtalw. • . Nenm AaW.4=: 1024 lot um.; Cutoff Time Payment Method Seodko Amount Na 611 lIfTE011AT I. WIRE •;03 . CTS TEST ISMS CST 1tITVt ATNE WIpF: : . . 153 •.CT01E5T_ DO$4TSSTICWAS TR DOMESTIC VINE T0. VREANATV. WTM On the Permissions and Approval Structure section, select the users who can create Wire Transfer payments for this profile by placing a check mark in the Create Payment box. If approval is required for thls profile, select the drop down box to select an approval level for users you wish to designate as approvers. If no approval is necessary, leave the approval level set to None. When finished, select Save. .. . I5 TCTESTA; 94` '31 GHRTAE'A -. �S W • LTSTEST);;; gastaaalEg 1016 tiapxrdam .�,ty�' 2015 nv dem p� . P.I.tatm 15100 CST 001tESnC LYRE Tfl �.... - /ef . aFh�IULL ��.'4`K'ILiY�:.l�=ii� tLSIM.- M.1 R'xMF�+ i)-PRinit�:.ta .. ". _ itsRu'.-.� ithn iPSAN iSsM . x s a 4: z^" 11 ., ^f�,..� .,s��:I'f... ,d�:�.; 1 � �{>t'L-n`SwC'.•s'�,'(,�'}:t .`s$�13�'6cs,i;z�k.� f' 1r ►fl+ -..1 Your Profile has now been created and added to the list of profiles. BusinessLink Wire Transfer allows you the opportunity to initiate Wire Transfer requests at any time. You can create a single Wire Transfer request or send multiple Wire Transfers at one time. 38) Page a.n.vny. r..w., v.a.. Wire Transfer: Summary Wire Inmefr Se raary Data ,ray oat* • 0.d.ti.e Y Today /nvl Pratte Nablamau R..LItl C.a6 eneaunt N.mn.� AlF V Entry War 9 Paymeat Plonk Protect Oat* Catrytlate Value Date Stama Account Name Saunas; Account C itemn%Mit n e eivt rAir, n -a R • riaaat�tma tnpOR ,1 ttl..I VMT..ndr Sanm.ryIIIMEMINat= Tnndv NM.Imporr ... 4/7,....0 PION, Hk reaw Rant jjjWj ire Transfer: Select Profile In 1 Se!ect profile Information NO.t INR- NON INrERtiAnOIAL v Account, C..--.aa • Cr5'EST ACCODWT 1 v� P..ym nt Methwd:. tti AT.L wta[ Cutoff time; FT, on f :1 Select Wire Transfer from the main navigation bar. Select Create Single Transfer from the navigation bar, Use the drop -down list to display all active Wire profiles and choose the Profile name that is appropriate for this transfer, Select the Next button. Note: If there is only one Profile created, then It will go directly into the Add Single Transfer screen and skin this oage. Sendo�fr ceIvn -Sender Information - • Sending) Atenunt Number:. Name: Ben6fi:iaryInformaticn Beneficiary Name:" ilultl UNCDLN Beneficiary Account Number:• I1 1.111111111,1.1.11.11 11 tH) AtfA �Ot�,erPta�eSs�` �� Address• Currency Code; FOSO • 2100 SIEWART DRIVE ]ErFERSON CITY MO '65109 't'Address 1: 1123 MAIN ST Oer,eliciary Addross 2: 1ET 2 _ 8enetidary Address 3: 1 ES Nanlc;• CENTRAL BANK. Ad 5 93 '. . nky.Cnncef Enter the Amount you would like to Wire Transfer. In the Other Information section, you may add Additional Information if necessary. 40IPage toll In r.: 1., r, J, rartq 11.:0 li, Ala:, N.I A/Wmen& WWk�yTrmnppn�ym��.rr�! r�, S,ms.ry aTAa4�iYilYYILYiYy1N� Got. litM-T.mlr Bach Import Wire Transfer: Verify Wire Transfer Verity Wire Transfer ®Use E4stlnq PfclUo o' Cr CreNe Name: [ 3•t23 ,n 1,, ,I fd .:?��1JII5f,7 , �\, �M cLo.', CutoffTime:. t¢ 00 . r .3 , x 4 .- s - . 1 X is •. M I�f' �. rt �:� i p � 7 ej5.q"+•.LaY�`frry llii`� i' e i }.�k4 � sti /r; �' 1 ,r hi �slA G iYY �'' 7a i1 ., E F;r:�{k ei Nrmeen'! �tJ7<3b789: 661SMCACC04 v ra ceps , luo 1 .� 19 �1 ♦ d 1 4 Mtk P cr FGt.'' r,t45'- '�-`t'1 krjr s ' . r ml �Z �+ 't J.+ A ��'c c�rx k �'xnE' s �,�,Cs �•�{ KO QT'�7F�F UGGAhOE• + i 21066TEWART PANS ...t • P 7'rrNr� is , y1P nrea76N'UIT,IiI d71e. TfSI '•4 �},, �l �r ir,- i} trot Tvr i. 7s , pp�qL[ .4. ,,El�yy's.. 7 t ,:�,r"4ryt'T �LrGi':dk-S.i.a• j ritdryx tt r.i EHfi :' .. M,:h15T: ilG� i. Yore atie.; *woad Rorie P WMA.E. Mranl A r<.r ��r-1' , ��tl liaeftga ovsl . 4 6u6mKe<Bml 1�}bd�fy�j GKeI Verify that all the Information is correct. If all Information is correct, select Submit & Continue to submit more Wires or Submit & End if you don't have additional Wires to submit. Otherwise, you may select Modify to modify Information on thls screen or Cancel to cancel the transfer. 41 1 Page � yfl,Y 11, 1OICr.t sf.m.t IIu t sr;Liuk Amur IMEREINIEIM Own, 11 imAY+•:•:• MOt1IW4II ..•./Nrwil Wire Transfer: Single Transfer Statue Update Single Tr11n,rStan Ipd.t. Ira tkinq rllnnber: Iranster Inform an cn Tran1lG r Alnou:It: f1ar16111Io000Ot 5751 r r) 1 Value Date: _ 1 Pra s nine: t..4 4rrn iT • crsti Rsrl.PCJnor Ig61MM} P34567Be OH1Ef1AL Ac.ccmfr E_��.�•� is P11 1111111111111111111CON After you select Submit & End, your Wire has now been submitted. Select OK to be taken back to the Wire Transfers Summary screen or to submit another Wire Transfer. D. Check Search Allows users to save time by quickly locating and viewing an image of a check without having to search through all of the activity. Features include: • Search by account • Search by ranges, such as date, amount or check number • View and print images of cleared checks • 18 month archive of check images stored online • 24/7 access 421Page Select Account CTS TEST ACCT v Projected Balance Cleared Activity Enter search criteria below. Start Date Keyword -Advanced Seam $3.57 06/2512022 End Date 07/01/2022 ai Ail Types El Account Transfers J ACH MI ATM @% GUEI Payments SeaWC1. Min Amount Max Amount Min Check # ( I Max Check. ❑ Split results Into Deposits and Withdrawals •: Rtevbus.30 days Next 30'days ,. Reset Search'~ Ce: �' Yj ►'/:�'a Y.:H hY ..A'l.ii';•1*tq�6'.�r _ ,INR y 3 v,: c';�fSy`•a ' 1:; ..c , �°8 =T:i ->r -'r;yha. f 4 .:r - rA _ar.•— �s:- ._,4 it .--s .i.':' ,�..y-�f7•'YF��a� ,. �.i?�''ri+��:��'��u. I.�or� 'rflw �•. '.�D�3Fr�i..ti:�c* ��lY ��'.w�4:i:�� t�tiig E. Positive Pay Positive Pay is a fraud detection service that protects your account against check fraud. It provides added security to your business by identifying checks that were not legitimately issued or have an altered dollar amount. We can also check payee name with Payee Positive Pay. The City sends Central Bank an electronic check issue file containing information about each check issued, including the account number, check number, dollar amount, and payee name. As the bank processes .checks presented for payment on your account, each check is compared to your outstanding checks issued list to determine if they are valid checks. Checks received that are not on your outstanding checks list are presented to you to decide if the item should be paid or sent back to the depositing bank. Following are a few benefits to Positive Pay for your business: • Reduces or eliminates the potential for fraudulent or altered checks to be paid • Ensures that stale -dated, voided, or stop -pay checks are not paid • Allows intervention by management regarding questionable checks • Inexpensive compared to the potential losses from fraud, the time that is involved in dealing with the fraud when it occurs, and the time and expenses associated with having to close and reopen a new account • Online access to inquire on the status of checks, place stop payments, print an image of a cleared check and add checks to the issued file • As an extension of this product, we can provide you a report at the end of the month showing checks cleared and outstanding, or we can send you an electronic file that includes all of your paid check information for the month. Either report can aid in reconciling your account. 431 Page In 2021, Central Bank launched its own ACH Positive Pay feature, which enables authorized individuals to make decisions on pending transactions, search and manage existing authorization records. By default, customers with ACH Positive Pay have the ability to block ACH debits that are attempting to post to the account if the company has not been previously authorized. Central Bank will still offer, if the State Treasurer's Office would like to continue, the current process today in which Central Bank's ACH department and the Govermnent Division manage the debit blocks, filters and presented items. F. eStatements eStatements provide an easy way to go paperless while enjoying the convenience of secure online statement storage. eStatement features include: • Statements available sooner than paper statements • Secure access through Business Online Services • No need to store paper files — stored online for seven years • eStatements reduce paper and conserve resources • View, search, save or print statements • Receive email notice when statements are available • Mirror paper statement format • Delivery is more dependable than mail o Bus on x Srek 1 ,n ,P,,.. !,..thnE: p7 !Pip 4yn twr . Central Bank St .g roofs Erdna per. L Account Summary Account Summ try Aua tin! tun You nd'.'e 0Att1 1ty items awatrnd apprc There are 0 Atavry UM: ung your Home My Accounts AcCOunt Summary Account Activity Pending Activity Account Information Manage Alerts Deposits Add r Edit Alerts Nickname Type Home is Statements and Documents View Statements and Notices PrytneMS View Grouped Statements Manage Paper Preferences Oche SYVCO: Admmysvecr Did You Know? You can add alerts to au[ontaucally notify you when payments and transfers are made or If they fail. Click on Add I Edtt Alerts. • Choose checking account, banking statement, date to view statements. 441 Page ACCOums ACH ACH ACH ACH ACH ACH ACH ACH ACH ACH Dor:t,rnent. -i ypes ACH Advice Notices ACH Vendor Express Notice 0613012,022 Banking Statement 05/31/2022 Banking Statement 04/29/2022 Banking Statement G. Lockbox Lockbox provides you with an automated system to process stubs and checks that eliminates your staff from spending countless hours manually processing the work. With Central Bank's lockbox product we help you: • Receive and manage your payments • Deposit them directly into your account on the same day • Make your funds available faster • Boost security and satisfy internal controls through independent collection services • View invoice and check images online • Generate and export reports • Reduce company time and effort spend on mail -in check processing To access lockbox activity, log in to Business Online Services and select Lockbox. 45 1 Page Business Online Services Access E3tisinessl ink Access Additional Services securemaif Positive Pay Online Reports ePayroll Lockbox Cash Concentration ACH Control Business Analyzer Find the right products and services for your business »Get Started Helpful links ACH Overview Demo BuslnessUnk Add/Modify User Permissions Direct Connect Demo Positive Pay Overview Demo Wire Transfer Overview Demo More._ To view stub and check images, simply select lockbox prints and enter in the specific criteria you're wanting. Web Research ontwns le Sorra 110arsha tie;; -1 emits (At,. �rnnal7 �I:ijf7J�li19 H. Statement and Advice Frequency Central Bank currently provides the City of Jefferson the convenience of eStatements. When the City's statements are generated an automated email notification is sent, delivering the statement quicker than paper statements. The City's statements are archived and available online via BusinessLink. The statements include images of all paid checks in check number sequence, images of all deposit tickets and all wire transfers and other transactions. Illustrated below is the bank statement currently received. 461 Page Ce6:01U.1(01037+0)I LW Central Bank wr.nni ea/4, :N.p Jr. IA,Or, .110 ftrnl lin 1111 RL'FUAN SON=RLQUE57.5 N «AM 1, 9016, INe44 Teti Y41 chew AmamiAcertyhulont 0Utemed,Sd:fit.52.ro AC11Dents Gadts .U1911416.t 10.15; Check dive yon CD -110)4. 521 VEd1GSYon of DFpoFk Pcce bwoV201T-aystv2d1i 1 o1261 )Veb Address N1Ndrecur ar&net Sank Dona Accounts: Checking Sank Deposit Total Inv, st rent Products: Mastro tot Products •weed byCCHTAAI. DOM Investment Products TM.* 701st assets, 5 Bank Panoafffs S 7.420.00 Totals $ 7484.00 i 36,780,734.11 _ 30,704,731,15 7451/4.00 S 55,758,210.11 'km alien! lq* Watts are m hxueau e s Vadtd sir= pesty OW eento fee tenet/. itd/ ea ntde5Nil uetapataeil a Ter dia4roeed ey the GOO. ITCH. trnftntt5 FKdJC4'en**eaowS..nit, 417111deP une Iaf!atawl)* e egbnino Salaaoe kin 31, 2017 Mau Ruck No. 667074 57273 57515 56035 Dee POI Jim 05 June 1S June 14 ,lice 15 ctr allot 50091 55426 55211 5144 pars _ Are 14 Jule 14 ,Ane01 Me t4 1200 2,15 1.31 1,11000 2,111.34 J A financial summary is Included on all bank statements, Thls section details the types of accounts and the balances In each. A detailed explanation of bank deposits Is included in the following section, This includes all deposits made into the account regardless If they were physical or electronic. This section outlines the cheeks In check number sequence that cleared the account, 11R11dmaars xis °Mer a1 no Dale Type Jtne0t . rei 01 30 e01 Ant D2 AMC 02 Jtre 02 Jtne 02 Jere 02 VW 02 ,tux 02 Jinx OS Am as :kite 05 Jane 05 Jolt C5 API ant es mend ,60 a 05 hoe D5 At* CO TrarocknOecatecn 'Flash -&deb 701117404510 FORMS! Truett • Fed No AU7101ETGATEWAY 51LUN0 AtTRTiETCA1EVNY WINO AUT1 4ETGATEYfAY 5lL1Nt9 Anhwei' GANEANAY 191.UNO RETURN SE17LE REIMS era 001315000717 Tinier -Acct No POWWOW CARO PAYMENT P LU0 AN° PAY 7ECOR£CT PAY PASO JUDO PAY 7ECIX1CT PAY PLVbAND PAYTEC1A i,lPAY PLUGANC PAYTECC RECTPAY 51.00A:a0 PAY TECORECTPAY Truth.&et No 0LEARExrs.to M0r0iiffe CLEMENTtio 1J1drdNifee Yawn-Aaettlb 31.00 4.579.90 55.111.47 1,15347 550 550 29.19 2959 31134 1,025.72 1256.14 loos saw 15.00 1520 2235 65.10 1.787.24 1.53232 226150 ma27 This section outlines all other withdrawals and other charges assessed to the account by various companies. 47IPage 1114 itsisv VIE tib 1.1111 pow tiss+n+M� verante IMAM sis Vire ur liywron e eWalesa % e44- i 4,sio =MI as Mes e* we es ass 11111111111.1.1. EiaM nasaso• ur JIsaa nw.sso sowl* 11160 CM es ewes fan assl •PI P II Igraigk org • '1 93 VW* e:sst The last secti on inddudes the fro nt and back 'ranges or all deposit slips In date order and all checks In check seque nce order. Collateral The collateral system in u se today assigns collateral specifically to each customer minimi zi ng FDIC insurance concerns. The collateral assigned is priced to market value via the i ntegration of Cen tral Ban k's Bond A ccou nting an d Pricing System. Cen tral Bank has u sed this system to operate the City's collateral needs for many years with no reported issues. Central Ban k has two third party custodians to assign collateral to the City by means of a separate Join t Custody account in the name of the City of Jefferson or collateralizing throu gh our account with our third party custodian. Cen tral Bank's Cash Managemen t System is explained in detail in response to item E. The system also giv es full reporting of in vestments by daily notices and mo nthly bank stateme nts . The daily n otice includes information such as amount i nvested, interest rate, collateral assignmen t and market valu e of collateral. The bank statement shows the same information, but • 48 1 P^ a g e also gives you a "total" picture of the daily activity. All of the above reporting and the daily pricing of securities comply with the Government Securities Act of 1986. Deposit Services A. Coin Counting — Parking As the current contractor, Central Bank has procedures and security processes in place to perform this requirement. Coin from the City of Jefferson's parking system will continue to be processed at our Motor Bank facility conveniently located within two blocks of the City's offices using ample security and internal controls. Central Bank will count and deposit the parking meter coin once per week or more often if requested by the City. B. Coin Counting — Transit As the current contractor, Central Bank has procedures and security processes in place to perform this requirement of the RFP. Central Bank will continue to process the Transit System fare money. Central Bank will unlock and count each vault separately, deposit the funds and submit a report to the Director of Transportation for each vault. The Bank will continue to maintain adequate security and internal controls to safeguard the City's money. C. Night Deposits Night deposits can continue to be made to Central Bank's Motor Bank facility as they are today. Central Bank will continue to provide the City access to night deposits as part of its service. Central Bank will count and verify the deposit tickets the next working day and notify the City's Finance Department of any errors. Investment Services Central Bank will continue to provide the City of Jefferson comprehensive investment services including "zero account balancing", repurchase agreements, purchase and sale of acceptable investment securities as outlined in the City's investment policy, investment advisory services and comprehensive investment reporting on the City's accounts. Central Bank will continue to calculate and deposit interest due daily to the investment account for reinvestment. Credit Cards/Merchant Services Central Bank's Bankcard Services, located in downtown Jefferson City, is the current merchant card processor for the City of Jefferson. As the only bank with a local credit card servicer, Central Bank has a distinct advantage in managing this important relationship with the City. Our familiarity with the merchant accounts and direct proximity cannot be matched by our competition. As the current provider, there will be no additional hardware cost to the City, creating a uniform transition to the next banking contract. In addition, Central Bank is also integrated into many of the companies providing system services to the City of 49 J Page Jefferson. By re -awarding this important contract to Central Bank, the City of Jefferson will not have to work through implementation and integration with a new processor because everything is already in place today with Central Bank. Purchasing Card System Central Bank currently provides carded accounts for purchases of commodities and many services. Central Bank's purchasing card program meets the City's expectations outlined in the RFP: • Numerous sub -accounts can be established and maintained with varying monthly limits assigned to each sub -account. Central lank will ensure that the City's overall limit is set to $500,000.00. • Central Bank will continue to accept checks from the City for each departmental statement processed. • Electronic statements are provided online for each department account in addition to electronic individual statements. • Central Bank understands the process for receipts and pay authorizations at the City. • Central Bank understands the restrictions on travel, use of other cards, declining balance/event planner cards, mobile applications, convenient checks or cash advances and international travel. • Central Bank will continue to provide online access for control and reporting on all cards. • Central Bank's current custom card design includes the City of Jefferson's logo and the Missouri State Tax Identification number on the face of the card. • Central Bank's cards will be valid for three years. • Central Bank understands the specific rules for card limits, training of employees, individual cardholder responsibility to reconcile, unauthorized card transactions, use of personal funds, lost/damaged/stolen cards and the rebate program. The information below describes how users will access the system and use it to meet all the expectations outlined by the City. Accessing MyCentralPay • Initial access to the MyCentralPay application requires cardholder registration and four key pieces of data to register a new user. Once entered, the data is checked against data maintained by MyCentralPay and the user creates a User ID and password. If users forget their User IDs or passwords, they can retrieve and reset the information from the login page. o Organization ID o Name on Card o Account Number o Social Security number or Employee ID 501 Page UNra•m• !hereunto 4arpWla• wla orpa4anan SO OrpnlaatMnIDIsa rapkadnia RcrosmNr�m G Central Bank 1 Commwclal Payments Log fn &tett targ laemama &Eget Paalworl • MyCentralPay also uses two factor authentication that utilizes a single -use security code to authenticate users the first time they access MyCentralPay from a browser or device. o The security code is emailed to the address associated with each user's profile and generated by selecting the "Send Me a Security Code" button presented during an initial login. o Once retrieved from the email, the user may enter the security code into the login page to proceed to the site. Once authenticated, a cookie will be installed on the user's browser and the home page will be presented. If a user accesses MyCentralPay via a different browser or different device, a new security code is needed. o After a single use, the security code is deactivated and will not be used again. If the security code entered by the user does not match the security code emailed by the system, an error message is presented and the user is advised to either request a new security code or to contact the program administrator for assistance. • The MyCentralPay login page offers tips to users who might experience difficulty logging in. o Case sensitive: Ensure the CAPS LOCK key is off. The User ID is not case sensitive, but the password is case sensitive. o Browser cookies: Cookies must be accepted. If cookies are not being accepted correctly, users will be logged out of their accounts when they navigate to a different page. o Supported Browsers and Platforms: MyCentralPay supports Microsoft Edge, Google Chrome, and Safari o Acceptable but not Supported Browers: Mozilla and Firefox. o Browser Requirements: Secure Socket Layer (128 -bit encryption), JavaScript enabled. 511 Page • If users continue to encounter difficulty, they should contact their program administrator. Card coordinators should contact their Central Bank account manager or the customer service center. Functional levels of user logins User logins are setup during implementation and later maintained by the authorized card coordinators based on functional roles established by the City. MyCentralPay allows for an unlimited number of roles. However, we recommend limiting the number of functional roles so they can be properly managed. Typical functional roles include: • Citywide Card coordinators • Group/Department Managers • Cardholders Once a card coordinator is logged in to MyCentralPay, the home page below appears. From this page, coordinators have access to all the information they need at their fingertips, including reports, adjusting user access, ecommerce/virtual card, ordering new cards, managing card limits and restrictions and statements. MyCentralPay is a user-friendly portal that gives coordinators the access and control they need to manage their department's card and ecommerce/virtual card programs. »•a Hellos Clayton;': • Announcements Caidhotder . i (roaon.�•eucros• Eri 4500,00 USD Establishing strategies and performing maintenance All cardholder strategies can be established at various hierarchical levels including department, division, etc. This is accomplished by creating custom roles assigned to the various hierarchical levels. The custom roles limit the access of individual cardholders and establishes specific strategies for the individual cardholder assigned to the role. We recommend that individual cardholders only have view access to their individual account information and all maintenance for individual cardholders be performed by the administrative card coordinators and/or the Central Bank customer service center. 521 Page Administrative card coordinators could have the ability to perform maintenance on the accounts and authorize strategies within the program. Maintenance and strategies that can performed by card coordinators include the following: • Add, delete and edit cardholder accounts o Both 'employee and emergency cards can be added, deleted and edited. • Request new cards o Except for emergency cards, cards will be issued in the navies of employees. • Cardholder credit limits o Cardholder credit limits can be changed at any time by a card administrator. o Emergency cards could be set to over -ride all strategies with no credit limit. Then, when the cards are needed the credit limit could be added within 20 minutes through MyCentralPay and be ready for immediate use. This provides an added layer of security to the emergency cards. • Spending limits by time o The City can control how much a cardholder can spend each day or each cycle. The City can also control the number of transactions an individual can initiate each day or cycle. • Single purchase limits o The City can control the maximum an individual can spend in a single transaction. • Temporary spending limits o The City can assign a temporary credit limit that overrides the individual's permanent credit limit. The temporary limit is established with a start and end date. When the start date is reached, the temporary credit limit is evoked. When the end date is reached, the individual's credit limit reverts back to their permanent credit limit. • Merchant Category Code (MCC) restrictions o High -risk merchant category codes can be blocked, and card coordinators can move MCCs from a blocked status to an unblocked status. o Central Bank adheres to all governmental and banking regulations (OFAC, Reg E, etc.) which may restrict usage of the City's program. Central Bank does not allow the following MCC codes participate in the program (7273 — Escort Services, 7297 — Massage Parlors and 7995 -- Online Wagers). o Central Bank may also implement fraud strategies that restrict usage at locations that have been identified as high fraud risk. • Merchant ID or group ID limitations o Restrict purchases to a specific merchant or groups of merchants, such as liquor stores, or only allow purchases at a specific merchant or groups of merchants, such as hotels or gas stations • Department Level Restrictions o All the cardholder controls can be established at various hierarchical levels including department, etc. Custom roles can be assigned to the various hierarchical levels. The custom roles limit the access of individual cardholders and establish specific controls for the individual cardholder assigned to the role. 53 .!Page Page Below is the home page for someone in the program's coordinator role. You can see that this user has access to several maintenance and reporting functions through MyCentralPay. • Central Bank CcenbercioI Porn onrs i Op Hell Amounenneeue Montt Chino Cotltt Crt3trunagremtgn st m Ann.! • CAM 13tvanhr ac none: ' Moles ttalkidt Myee Cs:Overuene,cn erletei EseeapotelMnedrkNs seal nntre howl frtl. Thsrnvvjuafftot:91,4 to wog to Accounts Payable Quick Links rraraamcgs uciar ttt.rranunw si Cer..r.fiiIcragesizaartfaits asmusmtet {ataCraertttb Below is the home page for someone in the cardholder role. You can see that this user's access is limited to cardholder information only. @ c.,nat Bank !Commercial Formats Iloi :e Cei J. Trzr�.n:IOns <Jr:raaayad- Htip FHello;'Clayto Announcements 19Cmr«u � oPast own nano announcements. My Links rf li •rranSirtlen Man aeement Cardholder arm 1 emRMa cwrono 4000.00 USD i 1 5 Tram.msa:0 menrnea venseomso snow More : ,L_wslc.":tort Un,crry'trmr+r:.rs.:: 1.414 %u • Q Links I rrensxtr BI i)• Mf..efertedhaesueons Lrreteerren[earanfnsroont YltvtStottmtnta Reports Requesting new cards One of the greatest benefits to Central Bank's Commercial Payments is the ability for the City to have control over the entire program (account maintenance, credit limits, Cardholder controls, AP payments, etc.) through MyCentralPay. A majority of the changes made in MyCentralPay take effect within 20 minutes. When a new card is needed, an authorized program coordinator can go into MyCentralPay and create a new account. If the City prefers, an authorized card coordinator also may call the 24/7 customer support center to have a new 54 !Page account created. If there are numerous new accounts, we recommend using the bulk file upload process. Reporting capabilities Commercial Payments provides a suite of standard reports and the ability to create any ad hoc report you need from over 800 data fields using our Report Wizard. This includes the custom report we have created for the City's 1099 process. Standard Reports Below is a listing of the standard reports: • Accounts: Shows accounts with credit limit, current balance, and current statement accounts • Expense Log: Shows transactions with financial code breakdowns by cardholder • Transactions: Shows transactions by cardholder • • Users: Shows basic user information • Accounts Payable Reports o Accounts Payable Merchants: Basic information about Accounts Payable o Accounts Payable Reconciliation: Review merchant logs by transaction posting date. o Accounts Payable Remits Bounce back: Shows Accounts Payable Remits Bounce back o Exact Match Audit: Details about applying the card rules for exact match o Merchant Audit: Details about what has changed for a given merchant over time o Merchant Log Audit: Details about what has changed for a given merchant log over time o Merchant Logs: Shows merchant logs with invoice detail and posted transactions • Admin Reports: Admin specific reports o Account Settings History Report: Lists changes to account settings configuration o MCC Group Profiles Assigned to Cards: Basic card information with the MCC group profiles assigned to the card o MCC Summary with Transactions: Total transaction amounts summarized by the MCC assigned to each transaction o Notification Report: List subscribers to notifications o Statement Notification Emails: basic information about the emails assigned for statement notifications o User Activity: Review actions taken by users on MyCentralPay Ad Hoc Reports Our Report Wizard is available to generate ad hoc reports. The Report Wizard has over 800 data fields that can be used to generate any type of report required by the City. Central Bank 551Page will assist the City in building ad hoc reports when needed. The customized 1099 report is already in place today. Reports can be schedule to run on a regular basis. Scheduled reports be distributed via email to any individual or groups within your organization. Distribution is determined by the email groups the City creates for a scheduled report, Record Retention Historical information is stored on MyCentralPay for 18 months. Information older than 18 .months can be accessed through a request to Central Bank. Rebates A complete rebate schedule can be found in the pricing section of our proposal. Utility Billing and Lockbox Services As the current provider of this service, Central Bank is happy to continue providing this specialized service to the City through our partnership with Brown Printing. As part of the Modern Litho Family of Companies, Brown Printing has stood the test of time serving the local business community of Jefferson City. As a sister company to Modem Litho (Jefferson City) and Modem Litho St Louis (St Louis, MO), Brown Printing compliments their large format offset printing, publishing and mailing services with variable data digital print, web -to -print solutions, and marketing and direct mail campaigns. Additional specialty commercial printing services include wide format and display graphics. Brown Printing has embraced the local community of Jefferson City both as a company and as individuals. They are an integral part of the Modem Litho family of companies. They are also known for their following successes and unique corporate certifications. • USPS Detached Mail Unit (DMU). Plant load certified with point-to-point mail entry at a USPS • Sectional Center Facility (SCF) • Printing Impressions Top 400. Provides the industry's most comprehensive ranking of the leading printing companies in the United States and Canada. • Central Missouri United Way Pacesetter Company • Member, Missouri Chamber of Commerce • Member, Graphic Arts Alliance Outlined below is the current process that will remain with the award of this contract. 56 J Page City -of Jefferson. Lockb.ox Processing Central Bank developed a process with the City of. Jefferson to. ensure their financial needs were, 'and continue to 00; metwithout hassle: • 1 DEVELOP POSTCARDS Postcards include a MICR tine for 'automated tuocesefng. 2 POSTCARD PICKUP Our Central Bank staff picks up the mai and sends to our Central Technology Services for processing. 3 DEVELOP PROCEDURES Central Banc worked alongside city stall on proper processing procedures. 4 SETUP FILE EXCHANGE A the exchange system was bull so that the City could use Springbrook to exchange files for . automated payments. 5 AUTHORIZED USERS CAN LOG IN The aty can view all Invoices and checks online. 6 EXCEPTION PROCEDURES The Cfty is able to process any exceptions that come In. Below is a sample of the files that are uploaded from the city for automated payments. This file is a fixed width format FteIC_......_......._.._._ .customer dumber _...._.. 4.9.141.o. 1.._........_.._. with.__._..____ ._._..._....._.__......._....._._..__. __......._.. ti_..__�.__....._....._......_.�......__......... CCstamer Sequence _.. '._ Amount ._. _.... .._.__.. 2,L...._. _ . .. _.. _... _..... _ .._. _._.._ ag .1014Pleasill..�,._ KM) ......___,...._._...__..1Q age Me..._. < ... . _..... .. _..... IMO 23._.._..._._ 2§ D2 ... _ . .. .._..._.. .. _. (M. 08000000000006001133011020 98808886660889801817011020 08130821308013800083676011020 08860080188000802916011020 80000880282000001133011020 88080008080806003734811020 09000808008888086173011820 88888880188888081133011020 00088080380000082672011020 0000000081380130005579011020 Below you will find a sample of the current Utility Billing Postcard developed by the City of Jefferson and Central Bank. Jefferson City Utilities P.O. Box 1278 Jefferson City, MO 65102 573-634-6328 Acct. No. Bill Period 3/1/2017 - 3/31/2017 Due Date 4/15/2017 Amt Due $353.38 Account Number Sewer March 2017. Autopay is available. Pay at www.jeffersoncitymo.gov/payments Service Address: Service Address Acct. No. 031394.000 Bill Period 3/1/2017 3/31/2017 Due Date 4/15/2017 Beg. Bal. 353.38 Payments -353.38 AdyLate Fees 0.00 Sewer 353.38 Amt Due 5353.38 Remit this portion and payment to: FIRST CI .AS US POSTAGE PAID COLUMBIA MO PERMIT 319 (Please keep this for your records, return bottom portion) Jefferson City Utilities P.O. Box 1278 Jefferson City, MO 65102 031,394000 000035338 Return Service Requested 1{...111.1111 111111111.!111u111111111.11111...111.111"HHI1 Address Block Address Line 1 City, State ZIP Employee Health Savings Accounts (HSA) Health Savings Accounts Central Bank is proud to provide City of Jefferson employees with Health Savings Accounts (HSAs). Most importantly, we are proud to provide local customer service and attend employee benefits fairs to ensure employees understand all the advantages of an HSA. HSAs are paired with High Deductible Health Plans to help employees reduce their tax exposure and provide more affordable health insurance coverage. HEALTH SAYINGS ACCOUNT PLAN HIGH DEDUCTIBLE INSURANCE Helps Pay Your Deductible Tox- Dcductiblo Deposits Tax• Deferred Growth Totc-Free For Eligible Expanses Protects You From Big Medical Bills HSAs create unique tax benefits for account holders. 58 1 P a g e • Contributions are 100% tax-deductible. o You choose when to make contributions and how to invest. o Contributions may be your employer are excluded from your gross income. o Funds roll over from year to year o The interest or other earnings on the assets in the account are tax -deferred. o Funds can be used at any time for qualified expenses, tax-free HSA Contributions Below are the annual contribution limits for HSAs. Contributions are increasing for 2023. Insurance Coverage Individual Coverage $3,650 Family Coverage 2022 2023 $7,300 $3,850 $7,750 Other Benefits With our mobile and online banking options, including Bill Pay and mobile check deposit, and MasterCard' debit cards, employees can bank anytime, anywhere. Here is an outline of our HSA product: • Debit Card: Central Bank provides a free MasterCard® debit card with Apple Pay® for each account holder and his or her authorized signers. The card is accepted anywhere MasterCard® is accepted to pay for any qualified medical expenses. • Bill Pay: Bill Pay allows users to pay bills or reimburse themselves online or through a mobile device without having to worry about checks, envelopes or stainps. Simply enter the payee information online and the check is sent on the participant's behalf. Users can: o Control who gets paid and when o Save time by setting up monthly recurring payments o Avoid late fees by using expedited payments • Investments: Central Bank allows participants to invest excess funds in a wide range of mutual funds to grow their HSA funds. HSA Investments allows participants to invest a portion of their health care dollars in a grouping of widely recognized mutual funds in a spectrum of asset classes. Central Bank provides and easy -to -use online hub, myHSAinvesments, to help participants manage, protect, and grow health care dollars on their terms with the tools needed to make smart investing decisions. o Learn — Understand the most appropriate investments for your objectives and risk tolerance. o Research — Find educational resources to help you understand basic investing concepts and strategies. 591Page . r •.:1. PISA o Invest — Access mutual fund prospectuses and Morningstar'' reports to help you understand the strategies and risks associated with each fund, and how the available funds have performed historically. Additionally, participants who want to speak with an investment advisor rather than using an online tool may speak with one of our Central Investment Advisors to development an HSA investment plan. • Interest: All funds in an I-ISA earn interest. HSA interest is considered part of the HSA funds for tax purposes meaning any earnings from an HSA grow tax free. Interest is earned by the participant on a monthly basis. • IRS Reporting: Central Bank's secure, online portal provides participants year-to-date contributions, so participants can track their spending throughout the year. Additionally, Central Bank provides IRS forms 5498SA and 1099SA through the HSA Central Portal for participants. Form 5498SA reports the contributions and rollovers made during the previous calendar year. Form 1099SA reports the distributions to the account holder or medical providers made from the health savings account. • Additional features: o The HSA Central mobile app, available through the App Store and Google Play, makes it easy to check balances, view transactions, and manage funds and investments. The mobile app provides the following features: ■ View real-time account balances • Pay bills • Transfer funds • View and manage investments ■ Add and track expenses for each family member with Expense Tracker • Scan UPC codes to check item eligibility with the Eligible Expense Scanner • Monitor tax year contribution limits • Add text or email activity alerts ■ Order debit cards • Add beneficiaries ® Use HSA Quick Help, a chat bot to help answer frequently asked questions. • Mobile wallet- allows consumers to a securely add their HSA Central debit card to their mobile device for contactless payments, i.e. Apple Pay, Google Pay, Samsung Pay. HSA Central account holders will also have the ability to send various push notifications to themselves. 601 Page Electronic Pay Option/Accounts Payable Central Bank's Commercial Payments EcommerceNirtual of -the -art platform. The platform has been in operation for best in class solution within the financial services industry. how it works: QCentral Bank Commercial Payments Step 1 Customer Initiates Payment to Vendor before 3:30 p.m. Step 10 Bank receives payment from Customer & pays rebate. Step 9 Commercial Payments Sends Daily Reports to Bank & Customer Step 2 Commercial Payments Processes Payment File by 4:30 p.m. D card system operates on a state - over 24 years and is rated as a The process flow below shows Step 3 Commercial Payments Releases AP Flle Funds Central Bank Commerce Payments Step 8 Bank Reconciles using QCentTlal Bank Commercial Payments Commercial Payments Tools D Step 7 MasterCard settles with Bank as Vendors PuIVPush Payment Step 4 Commercial Payments toads Virtual Cards with Authorized Amount 0 Central Bank Commercial nts Step 5 (next day) Commercial Payments Sends • Remittance Notice to Vendor Step 6 Vendor Receives Payment With Central Bank's solution, the City can choose to push or pull payments. • Push: You can take advantage of the unique Deposit Pay functionality, which allows you to push a payment to a vendor's account. • Pull: Secure email is used to notify a vendor that a payment is ready to be pulled via the MasterCard network using a dedicated or single -use ghost account. o Dedicated Ghost Account: A dedicated virtual (ghost) account number assigned to a specific vendor for use when pulling payments o Single Use Ghost Account (SUGA): A one-time use virtual (ghost) account number assigned to a specific transaction with a specific assigned dollar amount for use when pulling payments. With Central Bank's Commercial Payments, you have the ability to manually and programmatically apply specific funds to a ghost account or single -use account to make payment to a vendor. Central Bank will set up a $0 MasterCard ghost account for all participating vendors or single -use MasterCard accounts. 611 Page Participating vendors are flagged within your accounting system as an alternate payment type. By flagging the vendors, it allows for approved payments to flow outside of the current check payment run into a separate payment sent through Central Bank. The file is sent via secure file transfer protocol or is uploaded directly to the ecommerce/virtual cards solution at AOC. Two important steps occur once the file is received. • First, a merchant log is created and the vendors' ghost accounts are funded by Central Bank to the exact penny of the payment being made. For example: The City is paying a vendor $10,000. The payment file coming from the City would include one or more lines depending on whether one or multiple invoices are being paid. The lines contain necessary information for the vendor to match payment with their invoice. Standard information is invoice number, dollar amount, discounts taken, etc. • Second, Central Bancompany will send an electronic payment advice to the vendor outlining settlement payment information for reconciliation needs. This electronic payment advice can be customized by the City to meet specific needs. Common information in the payment advice, includes invoice numbers, dollar amounts, how to process the payment and any other pertinent information the vendor would need for the payment. This information is typically what would have been provided to the vendor on a check stub. Vendors prefer this type of payment over standard ACH payments because more information is provided on what is being paid thereby reducing staff time spent on accounts payable processes. In addition, a vendor's time spent on accounts receivables is reduced and they realize the time value of money. Once the payments are made to the vendors and the billing cycle ends, Central Bank will provide an electronic statement to the City showing the transactions made and how much is due. Rebates A complete rebate schedule can be found in the pricing section of our proposal. Other Optional Services eDeposit eDeposit allows customers to create images of checks received throughout the day and deposit there in the bank electronically. The process is simple: • Use the small tabletop scanning device along with eDeposit software to create images of checks • The software automatically verifies each check using advanced handwriting recognition software • Complete and balanced deposits are transmitted to the bank via a secure Internet connection 621 Page it's the SPEEDY WAY TO DEPOSIT customor pays withcheeK .—r. tronsmit deposit see it now online The benefits of eDeposit: • Easy to use • Needs a high speed Internet connection • Depositing money is streamlined an.d accurate • Faster funds availability • Extended cutoff time for same day business • Secure encrypted transmission • No more driving to the bank Business Mobile Check Deposit Deposit checks anywhere, anytime with your smartphone or tablet. Features • Easy to use • Depositing money is streamlined and accurate • Faster funds availability (Money will be available for use on the next business day if the deposit was made before 6 p.m. CST) • Secure encrypted transmission • No more driving to the bank or waiting in line Process • Login to Central Bank's mobile App • Enter the check information and capture an image of the front and back of the check • The deposit is transmitted to the bank via a secure internet connection Deposit Guidelines • Only one check per deposit transaction • The name on the check must match the name on the account • All deposits must have a U.S. routing number • Third party checks are not eligible for Mobile Check Deposit 631 Page • Foreign checks and savings bonds are not eligible for Mobile Check Deposit ATTACHMENT A - PROPOSAL FORM (Revised) Numbers in red have been updated based off 2021 activity from our current provider for banking services. Only the "Total" column has been updated. Base Bid, Method of Proposal: Fixed L'ilu:N.Y Estimated '.b Annual Volume �. • It.l�. Proposal y/,.>3� iini:+ i :, f N V' -f +� til C'� �' .r � x• r ny,Ty� �.11�1t, • ?}�^, n�n� CIi+Mp'�.L p , [£ 4 ! �:ti7�. •.�y Xe L yru«7779. FF3''aa��sf�'�•`'.i,(. )yy"d,X,'� • 1.J.{:1 ,,.ti �t 1l� ` ., :SI' i 1 u t1j ++.' (x 3xt . ♦ �?3 ; 1a ,• r 3 [ t ice-: - 114 ^!'� 'ctit 1 n 7 r" -141.4:1.f; �}ii�r ,, fjl�4 " .y', , y , �� x i t sw • .f !i 2:�' . ir" ' i e;;;„. -. .'1 'f',t' h : •:a a A s Ay '+. ;i- � '4 i !1'i'^•.1 7, ,1 � � k} "F t tix � }+rt'� _t F• ii',�i f •.A. i 7 , :y: w�;.+' �S'. `. v 4' tl 1 •' ,» .,�. ( f� y �,,� 2�• ) .�'�j •j o f5-� S(p '•• y�i u•,{' 7.r `6 _ 7,• ��, � �� i =� � +�� `� r4 iafi�' • 1'>� Yk1 r � i. ! tS i. .. a. 1.. .'3-:•"%}..7•t�i�� .�, <• . w - 7 i Js a " .,w'. �r i r.�• s y, ,j�c i• ..�>.. =.F�.�; • ,�'f �. "1 ! ii %i:%yi}lt�' I 7. f S'e K.yn T� ' I' �i'i��i.l^iJ��i� a J ��t s f!= :�/�i • Y' ,, `t i a Yid „J �' y ham. .�:3.. `a+4 � 1f •�.. is Y '� , ' ��f � � �•t�.�, ,r :l Yr i ` •�, e�. � • 1•, �•� 1 'v :� '`fiy.`r_H �f ��' 1 f�=.�,.'`+'. h.,..• I1p7'' 4jLi�i%F �', yt 1;�} ✓ ,,In, L : r 3 ,! 1- . ♦ ��ai.. `7 �.t�y Account Maintenance 12 12 96 105 . $7.00 $735.00 Checks Paid 50 8,200 400 7,314 $0.09 $658.26 ACH Transfers 17,000 27,000 500 43,911 $0.05 $2,195.55 ACH Files Processed 90 60 204 $0.00 $0.00 ACH Returns 15 100 68 $2.00 $136.00 Deposited Items 86,200 53,288 $0.09 $4795.92 Deposits 8,900 9,311 $0.09 $837.99 Deposit Items Returned 55 22 $2.50 $55.00 Wire Transfers - Incoming & Outgoing Combined 12 61 $7.00 $427.00 Coin Counting - Parking/Transit number of rolls 31,364 rolls 17,848 $0.01 $178.48 Electronic Listing of Paid Items 0 12 0 12 • $0.00 $0.00 Paid Item Listing (Imaging) 50 8,200 400 7,314 $0.00 $0.00 Deposit Item Listing (Imaging) 8,900 9,311 $0.00 $0.00 Positive Pay 50 8,200 400 7,226 $0.02 $108.39 Safe Deposit Box (small) $0.00 $0.00 Zero Balance Accounts 3 $7.00 $21.00 Electronic Balance & Transaction Reporting Service $.00 $0.00 Total Service Charges } S tt •. r1 f . ' - y : ..x7 �, ,! : Jl r 7. r i 1 7. . 't r Y � >• 14 7.x • .° r rf1 v.: {� ,•s {.7.'y? . :!•7 ` Si : ( t > .F .�•a f rn . .. •.x ._ :S i; } - - ''`, 's 1° . ti .. •./..77 ::j ,4y' 1 :� . 7 .1 �� j" . Y •1 (i ' J . },,-_7,•:X'�f;Y,, ^: 651Page Estimated Annual Volume P Proposal Banking Service Depositories Payroll Account General Account Misc. Small Accounts (5) Total Charge per Item Est Annual Charges Electronically Placed Stop Payments 150 22 $5.00 — — S110.00 Overnight Sweep Accounts 6 $0.00 $0.00 Credit Card Receipt Merchant Services (9 locations, MasterCard/Visa/ Discover) [11 $500,000 See notes See notes Procurement Cards (approx. 105 cards) $50,000/mo $50,000/mo $0.00 $0.00 Procurement Card Rebate [2] ($7,125) Electronic Accounts Payable Rebate [3] ($17,500) Utility Billing and Lockbox $0.00 $0.00 Printing and Processing postcards 20,500/mo 245,689/yr $0.095 $23,340.46 NCOA 20,500/mo 245,689/yr $0.01 $2,456.89 Lockbox Services 5,405/mo 42,246/yr $0.47 $19.855.62 Health Savings Accounts (HSA) 80 80 $0.00 $0.00 Other Investment Charges (Specify) $0.00 $0.00 Programming Fees $100.00 $0.00 Total Service Charges $131.43 $31,322.69 661 Page Provide the firm's best and most competitive fixed interest rate for all City balances for the five-year period. 2.65% Provide the firm's best and most competitive fixed interest rate based on $50 million for the five-year period. List the interest rate for all balances up to $50 million and the interest rate for balances above $50 million. For all collected balances over $50 million Central Bank will pay the City of Jefferson a rate of 75% of the 91 -day Treasury Bill. List the best and most competitive investment management fee based on a $50 million base. 20 bps on assets under investment Any other alternate investment options may also be presented. Having familiarized ourselves with the requirements for the City of Jefferson, we fully understand the amount and quality of services required and being duly authorized on behalf of the company or firm below, hereby proposes to furnish services as specified herein and execute this proposal hereunder. I/We the undersigned do herby certi fy that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. NAME OF COMPANY The Central Trust Bank AGENT AND TITLE David V. Meyer Senior Vice President ADDRESS 238 Madison Street _Jefferson City, MO 65102 TELEPHONE 573-634-1153 DATE 1 EMAIL ADDRESS David.Meyer®centralb .net SIGNATURE OF PROPOSER V Form of Business: _ Sole Proprietorship Pain [1] Merchant Services Pricing Discount Rate: Authorization Fee: Voice Authorization Fee: Transaction Fee: Batch Processing Fee: On File Monthly Fee: Chargeback Fee: Retrieval Fee: DataGuardian Fee ZZ, hip X Corporation ^ Limited Liability Corporation BankCard Cost of Interchange Plus 0.20% $ 0.15/per authorization $ 0.10/per authorization $ 0.00/per transaction $ 0.00 $ 00.00/monthly $ 20.00/chargeback occurrence $ 5.00/occurrence $ 14.95/monthly 671 Page [2] Central Bank offers a rebate structure with the MultiCard program. On average for the last year the City of Jefferson has earned a rebate of $6,300.00. A full rebate structure is included below: Annual Net Card Volume $0 to $499 999 Revenue Share bps . Proposed Average Prefuud (no cycle) ! Revenue Share 5 90 $2,250 $500,000 to $999,999 95 $7,125 $1,000,000 to $2,499,999 100 517,500 $2,500,000 to $4,999 999 105 $39,375 =>$5,000,000 110 $55,000 [3] Central Bank offers a rebate structure for the Electronic Accounts Payable program. On average for the last year the City of Jefferson has earned a rebate of $15,000.00. A full rebate structure is included below: Annual Net Card Volume $0 to $499,999 Revenue Share hps Prefuud (no cycle) 90 Proposed Average Revenue Share $ $2,250 5500,000 to 5999,999 95 57,125 $1,000,000 to 52,499,999 100 517,500 $2,500,000 to $4,999,999 105 S39,375 ----->$5,000,000 110 $55,000 * Central Bank combines the spend from the MultiCard Program (#3) and the Electronic Accounts Payable program (#4) to provide a higher level of annual net card volume to maximize the revenue share/rebate the City of Jefferson receives. Central Bank would also recommend running a second vendor campaign to maximize the total rebate the City receives. * We offer revenue share on Standard transactions, Level III, and Large Ticket transactions. Vendors pay less interchange for Level III and Large Ticket (Level III with a ticket size >$7,500) transactions. Level HI transactions will receive revenue share of 60 bps (0.60%) and Large Ticket transactions will receive revenue share of 40 bps (0.40%), as the city currently receives today. 681 Page ATTACHMENT B Affidavit of Compliance with Section 285.525-285.550 RSMo For Alt Services in Excess of $5,000.00 State of County of Missouri ) Cole ) ) ss , am an authorized agent of The Central Trust Bank (Bidder). This business is enrolled and aftici ates in a federal work authorization for all wo rking p program employees in connection with services provided to the City of Jefferson. This business does not knowingly employ any person that is an unauthorized alien in connection with the services being provided. Documentation of participation in a federal work authorization program (signature page of the MOU with Homeland Security) is attached to this affidavit. Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in violation and submit a sworn affidavit under penalty of perjury that all employees arc lawfully present in the United States. Pantni%r Subscribed and sworn to before me this c2 6 day of J My commission expires:) cAvx vevr I»2cz5 If bidder is an individual and does not have any employees of any sort, complete this section. 20,E SLIz.Z.40.ael Notary Public 7-0 Date BLAKE AARON KOETT1NQ Notary Pubtlo-Notary STATE OP MISSOURI Cormolsalonad for Cole County My Co1f2 January 11.1025 I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence. Date Signature Subscribed and sworn to before me this day of My commission expires: Notary Public 691 Page EVerify.- --Company um err 32 55 Client Company ID Number: 461282 THE E»'VERIFY PROGRAM FOR EMPLOYMENT VER1FJCATION MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS USING A E; -VERIFY EMPLOYER AGENT magi PURPOSE AND AUTHORITY • Thle Memorandum of Underetanding (MOU) sets forth the points of agreement between the Department of Homeland Security (DHS), ,Central 80tcon1oa!y (Employer), and D (E -Verify Employer Agent) regarding. the Employer's and E.Verify Employer gent'e participation in the Employment Eligibility Vdrlflcation Program (E -Verify). This MOU explains certain features of the E*Verify program and enumerates specific responsibilities of DHS, the Social Security Administration (SSA), the Employer, and the 1 Verify Employer Agent. Relerencee to the Employer include the E -Verify Employer Agent when acting on behalf of the Employer. E.Vorify le a program that electronically confirms an employee's eligibility to work In the United States after completion of the Employment Eligibility Verifioation Form (Form 1-9). For covered government oontractors, E»Verify is used to verify the employment eligibility of oil newly hired employees and all existing employees assigned to Federal contracts or to verify the entire workforce if the contractorso chooses. Authority for the E -Verity program Is found in Title IV, Subtitle A, of .the illegal immigration Reform and Immigrant Responsibility Act of 1990 (IIR1RA), Pub. L.104-208,110 8tat. 3009, as amended (8 0.84. § 1324a note), Authority for use of the E -Verify program by Federal contractors and subcontractors covered by the terms of Subpart 22.18, "Employment Eligibility Verification; of the Federal Acquisition Regulation (FAR) (hereinafter referred to In this MOU es a 'Federal contractor with the FAR E•Verify clause"} to verify the employment eligibility of certain employees working on Federal contracts Is also found In Subpart 22.18 and In Executive Order 12589, as amended. ARTICLE it FUNCTIONS TO BE PERFORMED A. RESPONSIBILITIES OF SSA 1. SSA worm to provide the Employer (through the E Verify Employer Agent) with Available Information that will allow the Employer to confirm the accuracy of Social Security Numbers provided by ail employees verified under this MOU and the employment authorization of U.S. citizens. 2. SSA agrees to provide the Employer and E»Verify Employer Agent appropriate assistance with. operational problems that may arise during the Employer's participation in E -Verify. SSA.agrees to provide the E -Verify EnnptoyerAgent with names, titles, addresses, end telephone numbers of SSA representatives to be contacted during the E•Verify Page 1 of 161 t:Notify MOU for employot (MR) Wag a B.Votify Employor/gvn1 I f ovision Oa* 06/01/09 w ww. d i r s..g oviE -Vo r i iy • 70I Page :EVerjfy ornpnny ID umbor; 2866 "" Client Company ID Number: 461262 process. 3. SSA agrees to safeguard the Information provided by the E mployer through the &Verify program procedures. and to limit access to such information, as Is appropriate by la w, to individuals responsible for the verification of Social Security Numbers and for evaluation of E -Verily or such other persons or entities who may be authorized by $$A as govemed by the Privacy Act (6 U.S.C. § 662a), the Social Security Act (42 U.B.C.1300(a)), and SSA . regulations (20 CFR Part 401). 4. SSA agrees to provide a means of automated verification that is designed (in conjunction with DHS's automated system If necessary) to provide confirmation or tentative nonconftrrmation of U.S, citizens' employment eligibility within 3 Federal Government work days of the Initial Inquiry. 6. SSA agrees to provide a means of secondary verification (including updating $SA records as may be necessary) for em ployees who contest SSA tentative nonconfirmaiions that le designed to provide final confirmation or nonoonfrmatlon of U.S. citizens' employm ent eligibility end accuraoy of SSA records for both citizens and non -citizens within 10 Federal Government work days of the date of referral to SM, unless SSA determines that more than 10 days may be necessary. In such cases, SSA wits provide additional verification lnstructlone. B. RESPONSIBILITIES OF OHS t After SSA verifies the accuracy of SSA records for employees through &Verify, DHS agrees to provide the Employer (through the E'Verlfy Employer Agent) access to selected data from DHS's database to enable the Employer (through the &Verify Employer Agent) to conduct, to the extent authorized by this MOU: * Automated verilloatlon checks on employees by electronic means, and • Photo verification checks (when available) on employees. 2. DHS agrees to provide to the Employer and &Verify Employer Agent epprapdate assistance with operational problems that may arise during the Employer's participation in E -Verify, DHS agrees to provide the E -Verity E mployer Agent names, Hiles, addresses, and telephone numbers of DIMS representatives to be contacted during the EA/oily process. 3. OHS agrees to make available to the Employer (through the &Verify Employer Agent). at the E -Verify Web site and on the &Verify Web browser, instructional materials on E Verify policies, procedures and requirements for both SSA and DHS, including restrictions on the use of E-Vedty. DHS agrees to provide training materials on E -Verify . 4. D148 agrees to provide to the Employer (through the E -Verify Employer Agent) a notice, which indicates the Employer's participation In the &Verify program. DHS also agrees to Pogo 2 of 151 a -Verity MI for Emvtoye (CGanq using a aVerify Em ployorkient t Rovfsbn Dada 02/0f/00 www.dhs.govlE•Vorlfy 71 1 Page EVeriry Company 1D Numboir: 32866 - Client Company ID Number: 461262 provide to the Employer (through the E -Verify Employer Agent) anti -discrimination notices issued by the Office of Speclel Counsel for l mrntgration-Related Unfair • Employment Practices (O80), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue the (Verify Employer Agent a user identification number and . password that will be used exclusively by the E•Veriiy Employer Agent, on behalf of the Employer, to verify Information provided by employees with DHS's databases. 6. 0115 ea reee to safeguard the Inform ation provided to DHS by the Emptoyer (through the E -Verify Employer Agent), and to limit access to such information to Individuals responsible for the verification of employees' employment eligibility and for evaluation of the EEVerlfy program, or to such other persons or entities as may be authorized by applicable taw . lnformallon will be used only to verify the accuracy of Soda! Security Numbers end employment eligibility, to enforce- the Immigration end Nationality Act (INA) and Federal criminal taw s, and to administer Federal contracting requirements. 7. DHS agrees to provide a means of automated verification that is designed (in conjunction with SSA verification procedures) to provide confirmation or tentative nonoonffrmatlon of employees' employment eligibility within 3 Federal Government workdays of the initial inquiry. 8. Dila agree° to provide a means of secondary vorifioatlon (including updating 0118 records as may be necessary) for employees who contest 01.18 tentetive nonoonfirmetions and photo non -match tentative nonconlrmettons that is designed to provide final oonftnnatton or nonconfrrnetton of the employees' employment eligibility w ithin 10 Federal Government w ork days of the data of referral to DHS, unless OHS detemilnes that more than 90 days may be necessary. In such cases, DHS will provide additional verification instructions. C. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the notices supplied by OHS (through the E.Vedfy Employer Agent) in a prom inent place that Is clearly visible to prospective employees end all employees w ho are to be verified through the system. • 2. • The Employer agrees to provtde to the SSA and DHS the names. titles, addresses, and telephone numbers of the Employer reproaontotivoo to loo contacted regarding E -Verify. 3. The Em ployer. agrees to become familiar with and comply with the most recent version of the E -Verify User Manual. The Employer will obtain the E -Verify User Manual from the E -Verify Employer Agent. 4. The Employer agrees to comply with current Form 1.8 procedures, with two exceptions: • if an employee presents a "List 8" identity docu ment, the Employer agrees to only accept " MI WI documents that contain a photo. (List B documents identified In 8 Patio 3 0116 I Warily MoU roe Employer (Menu enu uskrg cal PVerlry Employer lieen11 Revision Date a 111-9 w ww.dhs.govlE.Vortiy 721Page �-Verif�r. Company ID Number: 32055 Client Company ID Number: 451252 274a.2(b)(1)(B)) can be presented during the Form 1.9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E.Verify at 1-800.464.4218. • If an employee presents a 0118 Form 1.551 (Permanent Resident Cord) or Form 1- 756 (Employment Authorization Document) to complete the Form 1-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form 1.9► The photocopy must be 01 sufficient quality to allow for verification of the photo end written information. The employer will use the photocopy to verify the photo and to assist OHS with lis review of photo non -matches that are contested by employees. Note that employees retain the right to present any List A, or List 13 and List 0, documentation to complete the Form 1-9. DHS may In the future designate other documents that activate the photo screening tool. 5. The Employer understands that participation in E -Verify does not exempt the Employer from the responsibility to complete, retain, and make available for inspection Forms 1.9 that relate to its employees, or from other requirements of applicable regulations of laws, including the obligation to comply with the anlldlsorlminatlon requirements of section 274B of the INA with respect to Form 1.9 procedures, except for the following modified requirements applicable by reason Qf lbe Employer's participation In Verify: (1) Identity documents must have photos, as described In paragraph 4 above; (2) a rebuttable presumption is established that the Employer has not violated section 274A(a)(1)(A) of the immigration and Nationality Act (INA) with respect to the hiring of any individual 1111 obtains confirmation of the identity and employment eligibility of the Individual In good faith compliance with the terms and conditions of E -Verify; (3) the Employer must nollfy DNB if it continues to employ any employee after receiving a final nonconfirmaticn, and is subject to a civil money penalty between 3550 and $1,100 for each failure to notify DM$ of continued employment following a final nvneonflrmaiton; (4) the Employer Is subject to a rebuttable presumption that It has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A) If the Employer continues to employ an employes after receiving a final nonoonfirmatton; and (6) no person or entity participating In E -Verify Is civilly or criminally liable under any law for any action taken In good faith . based on information provided through the oonflmiatlon system. pHs reserves the right to conduct Form 1.9 and E -Verify system compliance inspections during the course of E. Verify. as well as to conduct any other enforcement activity authorized by law. 0. The Employer agrees to initiate E -Verify verification procedures (through the E -Verify Employer Agent), for now employees within 3 Cmployor buafneaso days after each employee has been hlred (but after both sections 1 and 2 of the Form 1-9 have been completed), and to complete as many (but only as many) steps of the E -Verify process as are necessary according to the E -Verify User Manual, or In the case of Federal contractors with the FAR &Verify clause, the E -Verify User Manual for Federal Contractors. The Employer is prohibited from Initiating verification procedures before the employee has been hired and the Form 1.9 completed. if the automated system to be queried Is temporarily unavailable, the 3 -day time period Is extended until It Is again operational in order to accommodate the Employes .attempting, In good faith, to make Pogo 4 br 18 j &Verify MOU rot lirrsployor (C)ienU using a lZ.vorify EmployerAggnt I IloYrti4A DIM 09.01104 www.dbs.goviE•Vorlfy *Page Company ID Number: 32855 Client Company ID Number: 451262 inquiries during the period of unavailability. Employers may initiate verification, through the E -Verify Employer Agent, by notating the Form 1.9 In circumstances where the employee has applied for a Social Security Number (SSN) from the SSA and is wafting to -receive the SSN, provided that the Employer (through the f. Verify Employer Agent) performs an E -Verify employment verification query using the employee's 8$N as soon as the S8N becomes available. 7. The Employer agrees not to use EA/wily procedures for preemployment screening of job applicants, in support of any unlawful employment practice, or for any other use not authorized by this MOU. Employers must use E -Verify (through Its 3Verify Employer Agent) for all new employees, unless an Employer is a Federal contractor that qualifies for the exceptions described In Article 1I.D,1.o. Except as provided In Article 11.0, the Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. The Employer understands that if the Employer uses the E. Verify system for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its access to SSA and DHS Information pursuant to this MOU. 8. The Employer (through its E»Verify Employer Agent) agrees to follow appropriate procedures (see Article 111, below) regarding tentative nonconffrmatione, including notifying employtree In private of the finding and providing them written notice of the findings, providing written referral instructions to employees, allowing employees to contest the finding, and not taking adverse action against employees if they choose to .contest the finding. Further, when employees contest a tentative nonconfirmation based upon a photo non -match, the Employer Is required to take affirmative steps (see Article 111=E3, below) to contact DNS with information necessary to resolve the challenge. 9. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DH$ is processing the verification request unless the Employer obtains knowledge (as defined In 5 C.F.R. § 274x.1(1)) that the employee Is not work authorized. The Employer understands that an initial .inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirrnation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo non• match, does not establish, and should not be interpreted as evidence, that the employee Is not work authorized. In any of the cases listed above; the employee must be provided a MI end fair opportunity to contest the finding, and it ho or oho deco oo, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment ellgfbtllty status (Including denying. reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, refusing to assign the employee to a Federal contract or other assignment, or otherwise subjecting an employee to any assumption that he or she Is unauthorized to work, or otherwise mistreating an employee) until and unless esoondary verification by SSA or DHS has been completed and a final nonconfirmatlon has been Issued. If the employee does. not choose to contest a tentative nonconfirmatlon or a Page G of i0 j &Vent? MOU for Esep oyar (Mont) using a 0•yorify i:mpfoyor Agent i Revision caw MONO www.d ha.goviE•Verify -741 Page 'E. -Verify, Company ID Numbor 32885 Client Company ID Number: 451262 $• re r.....r photo non match or if a secondary verification is completed and a final nonconfirmatlon is Issued, then the Employer can find the employee Is not work authorized and terminate the employee's employment. Employers or employees with questions about a final nonconfirmation may call E -Verify of 1-888.404.4218 or 080 at 1-800-265-0168 or 1- 800-237-2615 (TDD). 10. The Employer agrees to comply with Title VII of the Civil Rights Act 0110434 and section 2746 of the INA, as applicable, by not discriminating unlawfully against any lndMdual in hiring, I1rIng, or recruitrnant or referral practices because of his or her national origin or, in the case of a protected Individual as defined in section 2748(0)(3) of the INA, because of his or her citizenship status. The Employer understands that such illegal practices can include selective verification or use of &Verify except as provided In part D below, or discharging or refusing to hire employees booause they appear or sound °foreign" or have received tentative nonconflrmalions, The .Employer further understands that any violation of the unfair lmrntgrettonrelated employment practices provisions In section 27413 of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and vlolallona of Title Vii could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either seolon 2748 of the INA or Title VII may also lead to the termination of its participation In &Verify, If the Employer has any questions relating to the sntkilscrlmination provision, It should contact 080 al 1400-285410 or 1444.237.2316 (TDD). 11. The Employer agrees to record the case verification number on the employee's Form 1-9 or to print the screen containing the case verification number and attach tt to the employce'eForm 1.9. 12. The Employer agrees that it will use the information It receives from SSA or DHS (through the E -Verify Employer Agent) pursuant to &Verify and this MOU only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means bf aocess to it (ouch as PINS end passwords) to ensure that it is not used for any other purpose and as necessary to protect Its confidentiality, Including .ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perfonn the Employer's responsibilities under this bilOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 13. Tha Employer acknowledges that the information which It receives through tho E•Vorify Employer Agent from SSA Is governed by the Privacy Act (5 U.B.C. § 552a(I)(1) and (3)) and the Social Security Act (42 U.S.C. 1308(a)), and that any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 14. The Employer agrees to cooperate with DNS and SSA in their compliance monitoring and evaluation of E -Verify, Including by permitting DHS and SM, upon reasonable notice, to review Forma 1-S and other employment records and to interview It and its Pogo 6 of 181 E•Veriry Moll fog E1r.*doyer (clen) using a F.Vority Employer Agent' Rolston Mkt Q9ADIN0 www.dhs. go vIE•Vo ri fy 751Page EVerify Company ID Number: 32858 Client Company ID Number: 451282 employees regarding the Employer's use of E -Verify, and to respond in a timely and accurate manner to DH$ requests for Information relating to their participation in E. Verify, D. RESPONSIBILITIES OF FEDERAL CONTRACTORS WITH THE FAR &VERIFY CLAUSE 1. The Employer understands that if It is a Federal contractor subject to the employment . verification terms In Subpart 22.18 of the FAR It must verify the employment eligibility of any existing employee assigned to the contract and ail new hires, as discussed In the Supplemental Guido for Federal Contraotors. Once an employee has been verified through E -Verify by the Employer, the Employer may not reverify the employee through E -Verify. a. Federal contractors with (he FAR EA/erlt�yy clause agree to become familiar with and comply with the most recent versions of the E*Verify User Manual for Federal Contractors and the E.Verlfy Supplemental Guide for Federal Contractors. b. Federal contractors With the FAR E -Verily clause agree to complete a tutorial for Federal contractors with the FAR &Verify clause. o. Federal contractors with the FAR E -Verify clause not unrolled at the time of contract award: An Employer that is not enrolled In E -Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor with the FAR EiVerify clause In E -Verify within 30 calendar days of contract award and, within 00 days of enrollment, begin to use &Verify to Initiate verification of employment eligibility of new hires of the Employer who are working In the United States, whether or not assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be Initiated within 3 business days after the date of hire. Once enrolled In &Verify as a Federal contractor with the FAR E -Verify clause. the Employer must initiate verification of employees assigned lo the contract within 90 calendar days from the time of enrollment In the system and then selecting which employees will be verified In &Verily or within 30 days of an employee's assignment to the contract, whichever date is later. d. Employer that ere ntraady enrolled in E -Verify at the time of a contract award but are not enrolled In the system as a Federal oontraotor with the FAR E -Verify clause: Employers enrolled in E -Verify as a Federal contractor for 90 days or more at the time of a contract award must use E -Verity to initiate verification of employment eligibility for new hires of the Employer who are working In the United States, whether or not assigned to the contract, within 3 business days after tho date of hire. Employers enrolled in E Verify as other than a Federal contractor with the FAR E.Verify clause, must update E -Verify to Indicate that they are a Federal contractor with the FAR E -Verify clause within 30 days after Pogo rot 151 E'Vot#y MOU rcr ravbyor;Giant) i,i a E Verify ricaployet Agont f Revision Date 09VOfi8O www.dhe.gov!E-verify 761 Page EV�riFy Company Client Company iD Number: 46'1262 assignment to the contract, If the Employer is enrolled In EMVerify for 90 calendar days or less al the time o1 contract award, the Employer must, within 90 days of enrollment, begin to use E -Verify to Initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be Initiated within 3 business days after the date of hire. An Employer enrolled as a Federal contractor with the FAR E -Verify clause In E -Verify must initiate verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later, e. Institutions of higher education, State, local and tribal governments and sureties: Federal contractors with the FAR E -Verify clause that ere Institution of higher education (as defined at 20 U.S.C. 1001(a)), State or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond may choose to only verity new and existing employees assigned to the Federal contract. Such Federal contractors with the FAR E - Verify clause rnuy, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. The provisions of Article 11, part 0, paragraphs 1.a and 1.b of this MOU providing timetrames for Initialing employment verification of emptpyeQs soigne(' to a oontraot apply to such institutions of higher education, State, local , tribal governments, and sureties. 1. Verification of ail employees: Upon enrollment, Empfoyere who are Federal contractors with the FAR E -Verify clause may elect to verify employment eligibility of ail existing employees working In the United States who were hired after November S. 1986. Instead of verifying only new employees and those existing employees assigned to a covered Federal contract. After enrollment, Employers must elect to do so only in the manner designated by DNS and Initiate E -Verity verification of all existing employees within 180 days after the election. g. Form t-9 procedures for existing employees of Federal contractors with the FAR tw Verify clause: Federal contractors with the FAR E -Verify clause (through their E*Verify Employer Agent) may choose to complete new Forms 1.9 for all existing employees other than those that are completely exempt from this process. Federal contractors will) the FAR E -Verify clause may also upstate previously enmpteted Forms 1-9 to initiate E-Vatliy verification .of exiottng nmploy000 who ere not completely exempt as long as that Form 1.9 Is complete (Including the $$N), complies with Article 114.4, the employee's work authorization has not expired, and the Employer has reviewed the information reflected in the Fortin 1-9 either in person or In communications with the employee to ensure that the employee's stated basis in section 1 of the Form 1-9 for work authorization has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.$, citizen). 11 the Employer Is unable to determine that the Fortin 1-9 compiles with Article 11.0.4, If the employee's basis Page 8 e! 161 'Voetry MOO fCr Emproyet (Client) usng a E•Ve,gyu nploycrAOon1 t Rov1slon Dale O5J IR www.dhs.govlE•Verlfy 77 1 Page EVerify. ompany ID Number: 32886 Client Company ID Number; 451262 for work authorization as attested in section 1 has expired or changed, or if the Form 1-9 contains no SSN or is other wise Incomplete, the E mployer shall complete a new 1.9 consistent with Article 11.0.4, or update the previous 1.9 to provide the necessary information. If section 1 of the Form 1.9 le otherwise valid and up-to-date and the form otherwise co mplies with Article 11.0.4, but reflects docum entation (euoh es a U.S. passport or For m 1.551) that expired subsequent to completion of the Form 1.9, the Employer shall not require the production of . additional docum entation, or use the photo screening tool described In Article I1.C.4, subject to any additional or superseding instructions that may be provided on this subject In the Supplemental .Guide for Federal Contractors. Nothing in this section shall be construed to require a second verification using E -Verify of any assigned employee who has previously been verified es a ne wly hired employee under this MOU, or to authorize verMcation of any existing employee by any Employer that is not a Federal contractor with the FAR E Verify clause. 2. The Employer understands that if It is a Federal contractor with the FAR E -Verify clause, its compliance w ith Chia MOU Is a performance requirement under the ter ms of the Federal oontracct or subcontract, end the Employer consents to the release of Information relating to complianoe with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contrdoting requirements. E. RESPONSIBILITIES OP THE E»VERIPY EMPLOYER AGENT 1. The I• Vority Employer bent agrees to provide to the SSA and OHS .the na mes, titles, addresses, and telephone numbers of the tVerify Employer Agent representatives who will be accessing information under E -Verify. 2. The EEVerify Employer Agent agrees to become fa miliar with and comply with the Ea Verify User Manuel and provide a copy of the manual to the Employer so that the Employer can become familiar with end comply with E•Verify policy and procedures. 3. The E.Verify Employer Agent agrees that any E -Verify Employer Agent Representative who wilt perform employment verification queries will complete the E -Verify Tutorial before that individual initiates any queries. e. The E -Verify Employer Agent agrees that all E Verlty E mployer Agent Mated will take the refresher tutorials ated byte E.Verify program as a condition of continued use of E*Verify, including any tutorials for Federal contractors if the Employer Is a Federal contractor. b. Failure to complete a refresher tutorial will prevent the E -Verify Employer Agent and Employer from continued use of the program. 4. The E.Verify Employer Agent agrees to obtain the necessary equipment to utilize E. Verify. Pogo 9 of 161 E-VeMy MOU rot Rmp l (Cron» tiling o %WV &Wow Agent I Raviiron Date GM um ww w.dhe.govlE. Vority 78I Page EVerily Company ID Number: 32868 Client Company ID Nurnber: 461282 6. The &Verify Employer Agent agrees to provide the Employer with the notices described In Articte MBA above. e. The &Verify Employer Agent agrees to initiate E -Verify procedures on behalf of the Employer in accordance with the &Verify Manual and E -Verify Web -Based Tutorial. The E -Verify Employer Agent will query the automated system tieing information provided by the Employer and will Immediately communicate the response back to the Employer. If the automated system to be queried b temporarily unavailable, the 3.day lime period is extended until!! le again operational In order to accommodate the E -Verity Employer Agent's attempting, In good faith, to make inquiries on behalf of the Employer during the period of unavailability. in all cases, the E -Verify Employer Agent will use the SSA verification procedures first and will use DHS verification procedures only es directed by the SSA verification response. 7, The Verify Employer Agent agrees to cooperate with DNS end SSA In their compilance monitoring and evaluation of E•Verly, Including by permitting DH$ and SSA, upon reasonable notice, to review Forms 14 and other employment records and to interview It and its employees regarding the use of E Verify, and to respond In d timely and accurate manner to DNS requests for Information relating to their participation In E- Verify. ARTJO g i REFERRAL OF INDIVIDUALS TO SSA AND DNS A. REFERRAL. TO 88A 1. If the Employer receives a tentative nonconllrmetlon Issued by SSA, the Employer must print the tentative nonconftrmatlon notice es directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconflmiatlon. 2. The Employer will refer employees to SSA field offices only as directed by the automated system based on a tentative nonconftrmatlon, and only after the Employer records the case ve:lilcation number. reviews the Input to detest any transaction errors, and determines that the employee contests the tentative nonconfirmatlon. The Employer (through ilia &Verify Employer Agent), will transmit the Social Security Number to SSA for verification again if this review Indicates a need to do so. The Employer will determine .whether the employee contests the tentative nonconfirmotton as soon as possible after the Employer receives it. 3. If the employee contests an SSA tentative nonconftrrnation, the Employer will provide the employee with a system -generated referral letter and instruct the employee to visit an SSA office within 8 Federal Government work days. SSA will electronically transmit the result of the referral to the Employer (through the E -Verify Employer Agent) within 10 Federal Government work days of the referral unless ft determines that more than 10 Pago M h 181 E- of MOti j Lot Employer (deal) ustag a n verity amployat April I RoMan Data 00,01109 w 79 J Page E -Verify. Company ID Number: 3855 Client Company ID Number: 451282 days is necessary. The Employer agrees to check the t= Verify syste m regularly for case updates. 4. The Employer agrees not to ask the employee to obtain a printout from tho Social Security Number database (the Numident) or other written verification of the Social Security Number from the SSA. S. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfir matton Issued by DHS, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide It to the employee so that the employee may determine whether he or she will contest the tentative nonconfirme#ton. 2. if the Employer finds a photo nor -match for en employee who provides a docu ment for which the automated system has transmitted a photo, the employer must print the photo non -match tentative nonconfirmation notice as directed by the auto mated system and provide it to the employee so that the employee may determine whether he or she will contest the finding. 3. The Employer agrees to rarer individuals to DNS only when the employee chooses to contest a tentative nonconfirmation received from DHS automated verification process or when the Employer issues a tentative nonconfirmation based upon a photo non -match. The Employer will determine w hether the employee contests the tentative nonconfirmatlon as soon as possible after the Employerrecotves it. A. If the .employee contests a tentative nonconflrmatlon issued by OHS, the Employer will provide the employee with a referral letter and instruct the e mployee to contact DHS through its toll -free hotline (as found on the referral lettery within 8 Federal Government work days. 5. lithe employee contests a tentative nonconfirmation based upon a photo non -match, the Employer will provide the employee with a referral feller to DHS. DM will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless ft determ ines that more than 10 days Is necessary. The Employer agrees to cheek the E -Verify system regularly for case updates. • 0. The employer agrees that if en employee contests a tentative nonconfirmation based upon a photo non -match, the Employer (or the E -Verify Employer Agent) will sand a copy of the employee's Form 1.551 or Form I-780 to DHS for review by: • Scanning end uploading the document, or • Sending a photocopy of .the document by and express mail account (pain for' at employer expense). 7. If the Employer (through the' E -Verify Employer Agent) determines that there Is a photo Pero 11 of t5 5.Vetiiy MOU tot Employer MG em) using 0 E4 Vofi y Employer Agent I Ravibn Rata 00W0fAV Www.dhs.gov/E-Vorlfy 801 Page E -Verify. or+.v....rr...rwr. Company ID Number: 22880 Client Company ID Number: 404282 �u�IPMMMM+..MMMM..ipn'.�r►�1►�se ,FP 1 N0br ArN.;J•in w);.� non -match when comparing the photocopied List S document described in Article 11.0.4 with the image generated In E -Verify, the Employer (through the E*Verify Employer Agent) must forward the employee% documentation to DHS using one of the means described In the preceding paragraph, and allow DHS to resolve the case. • ARTICLE 1V, SERVICE PROVISIONS The SSA and DHS will not charge the Employer or the E Verify Employer Agent for verification services performed under this AMU, DHS Is not responsible for providing the equipment needed to make inquiries. A personal computer with Internet access Is needed to access the E•Verify System, ainekty PARTIES • A. This MOU is effective upon the signature of all parties, end shall continue In effect for as long as the SSA and DHS conduct the &Verily program unless modified In writing by the mutual consent of all parties, or terminated by any party upon 30 days prior wrftten notice to the others. Any and all eyslem enhancements to the E Verify program by DHS or 6$A, including but not limited to the E Verify checking against additional data sources and tnsttluting new verification procedures, will be covered under this MOU and will not nurse the need for a supplemental MOU that outlines these changes. DHS agrees to train employers on ell changes made to E Verify through the use of mandatory refresher tutorials and updates to the E•Vedfy User Manual, the E•Verify User Manual for Federal Contractors, or the E»Verify Supplemental Guide for Federal Contractors. Even without changes to E - Verity, DHS reserves the right to require employers to take mandatory refresher tutorials. An Employer that Is a Federal contractor with the FAR E -Verify clause may terminate this MOU when the Federal contract that requires its participation in E Verify Is terminated or completed. In such a circumstance, the Federal contractor with the FAR E'Verlfy clause must provide written notice to DHS. Ilan Employer that is a Federal contractor with the FAR &Verily clause fails to provide such notice, that Employer will remain a participant In the E - Verity program, will remain bound by the terms of tills MOU that apply to participants that ere not Federal contractors with the FAR .E -Verily clause, .and will be required to use the E- Verify procedures to verify the employment eligibility of all newly hired employees. B. Notwithstanding Article V, part A of this MOU, DH8 may terminate access to E Verify if It is deemed necessary because of the requirements of law or policy, or upon a determination by SSA or 0118 that there has boon a breach of system integrity or security by the E•Verify Employer Agent or the Employer, or a failure on the part of either to comply with established procedures or legal requirements. The Employer understands that if it Is a Federal contractor with the FAR E Verify clause, termination of this MOU by any party for any reason may negatively affect the Employer's performance of its contreotual responsibilities. Pepe 12 or !61 Et very MOU torEn o'or (Canty using o &V,tty ErppyorApent i Rew).bn Date 0010110 www.dhs.govlE-Verify 81 Page EVerify . Comp Wane 1D Num 32885 Client Company ID Number; 481282 C. Some or all SSA and 01'8 responsibilities under this MOU may be performed by contractor(s), and SSA and P118 may adjust verification responsibilities between each other as they may determine necessary. Sy separate agreement with DHS, SSA has agreed to perform its responsibilities es described in this MOU. D. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, tie agencies, officers, or employees, or against the E ter1fy Employer Agent, the Employer, or their agents, officers, or employees. E. Each party shall be solely responsible for defending any claim or action against It arising out of or related to E -Verify or this MOU, whether civil or criminal, and for any liability whsrefrom. Including (but not limited to) any dispute between the E•Verlfy Employer Agent or the Employer and any other person or entity regarding the applicability of Section 403(d) of 11RIRA to any action taken or allegedly taken by the E -Verify Employer Agent or the Employer. R. RarUelpation In E.Verlfy Is not confidential information and may be disclosed as authorized or required by law and OHS or $SA policy, Including but not limited to, Congressional oversight, E'Verify publicity and media Inquiries, determinations of compliance with Federal contraotuel requirements, and responses to Inquiries uncle( the Freedom of information Aol (FOIA). G. The foregoing constitutes the full agreement on thls subject between DHS, the Employer and the E'Ve 1fy Employer Agent. Centrail3agcon mmy (Employer) hereby designates and appoints AAN (not (80) (E»Verity Employer Agent), including Its officers and employees, as the E -Verify Employer Agent for the purpose of carrying out pentral BancgmpAnv (Employer) responsibilities under the MOU between the Employer, the E -Verify Employer Agent, and OHS. Pogo 13 of 161 E Volify MOU far employer(Cifoot) Wog o C•Vorify &OyerAgont 1Rov bn Date 04101119 www.dhs.gov/E•Varlty 82 1 Page EVeriFy ... Company ID Number: 32886 Client Company ID Number: 481262 The Individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer, the 1?.Vedfy Employer Agent and DHS respectively. If you have any questions, contact E -Verify at 1-888484-4218. Approved by; Employer Control eancomoDnv, H ti atINUtt EfVerfy Employer Agora AM fno,.i8C1 Konnoth Hampton tie ,1‘tk 4 .5;....1 '' b t4 'nee � aagy Vag._ �......_........_.w.. 00J27/201i leas'r" + ......4.11•s.nNrar a......i.wm.ti..w baportmon#off onw "heat rr y t rff canon 68013 Vuriticatlon DIvlelon (` airilypnorAbl}"" flepaggagnod a 0W2712011 Information Required For the E•Verify E Verify Employer Agent Program Information rotating to your Company: Pogo to of 161 E.Vetify tK1U for Employer (Cfbn1) usina a giVcdfy Emp o w Ap.et 1 Rovisim Ogg 091011D9 www.dhe.gov)E..Verify 831 Page VeriFy. Company ID Numb&r: 32885 Client Company ID Number: 451262 61. Comrtsny a ne Contrnf Bancom to Company Pealilty Attctrese:a38�cruan etroot Jets CRY, Ma saint �..w..._.. County or Pariah:COLO employer tdentiftcntton • Numben43a869f14 North A merloan h&dustly Cteselilontton Systeme Cado:621 Administrator; t tr 1,4 pi" Number of Employees: 8,600 to 4.999 Polo 10 Of f 8 I Molly MOV for Emptorg (CHoN vets a V.Vo►ihrEmpkwor igont i Rorls:on Data 49.'0! 1wiw.dite.0oviE•Vorityl Client Company Name: Client 10 Ntunber Doing Business As A) Name: DUNS Number: Physical Location: Address 1: Address 2: State: Zip Code: county: Central Bancompany and Affiliates 451252 238 Madison Street Jefferson City MO 5101 COLE Additional Information: Employer Identification Number: 434959114 Total Number of Employees: 2,500 to 4,999 Parent organizarion: Administrator: Mailing Address: Address 1: • Address 2: City: State: Zip Cow: Organization Designation: Client Company Category: Federal Contractor without FAR E-Vetify Clause • B. The bidder must indicate the Disadvantaged Business Enterprise(s) proposed for utilization as part of this contract as follows: Nance and Address of DBE Firms Nature of Participation Dollar Value of Participation Total Bid Amount Total DBE Amount Percentage of DBE Participation C. The bidder agrees to certify that the disadvantaged business firm(s) engaged to provide materials or services in the completion of this project: (a) is a bona fide Disadvantaged Business Enterprise; and (b) has executed a binding contract to provide specific materials or services for a specific dollar amount. A roster of bona fide Disadvantaged Business Enterprise firms will be furnished by the City of Jefferson. The bidder will provide written notice to the Liaison Officer of the City of Jefferson indicating the Disadvantaged Business Enterprise(s) it intends to use in conjunction with this contract. This written notice is due five days after notification to the lowest bidder. Certification that the Disadvantaged Business Enterprise(s) has executed a binding contract with the bidder for materials or services should be provided to the DBE Coordinator at the time the bidder's contract is submitted to the DBE Coordinator. D. The undersigned hereby certifies that he or she has read the terms of this agreement and is authorized to bind the bidder to the agreement herein set forth. tvi KR <7 - Name of Authorized Officer vd Signature of Autl`forized Officer Date 7—Z(-2 Z- 87 1Page Central Bank G, ti' t (� ;;,,,,14,tivr.i' I, r>i t7 ` certify that I am the secretary of the Corporation named as Proposer herein above; that i ,e, VI 4 ("JW 4^ r , who signed the foregoing contract on behalf of the Proposer was then Cf IOV V ((e Pr -e:,-46, fof said corporation; that said bid was duly signed for and m behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers. Signature 16 /, (Corporate seal) Scanned copy; original may be presented upon request. 238 Madison Street • fef rson Cio4 MO 65101 • (573) 634-1234 • Mernber FDIC ATTACHMENT E — ANIT-COLLUSION STATEMENT ANTI -COLLUSION STATEMENT STATE OF COUNTY OF Missouri Cole ) A oil M -e, being first duly sworn deposes and says that he is Se',,yr �Z.c )rte; i7 of The Central Trust Bank TITLE OF PERSON SIGNING NAME OF PROPOSER that all statements made and facts set out in the bid for the above project are true and correct; and that the Proposer (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid of any contract which results from its acceptance. Affiant further certifies that Proposer is not financially interested in, or financially affiliated with, any other Proposer for the above project. Sworn to before me this My commission expires: .26 day of (BY) (BY) 41\/,117y,-- , 2022. Notary&Lk cAil &‘r 11,, 20zs BLAKE AARON WETTING WPM 01, m My Conardadon Stokes: itattm 11.2025 10.1217017SO 89 !Page BILL SUMMARY BILL NO: 2022-062 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing $233,951 Consolidated Planning Grant Agreement with Missouri Highways and Transportation Commission for Metropolitan Transportation Planning Services for FY2023 Staff Recommendation: Approve . Summary: Standard ordinance approving a grant agreement with Missouri Highways and Transportation Commission. Origin of Request: Capital Area Metropolitan Planning Organization through the Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information: The Consolidated Planning Grant (CPG) agreement with the Missouri Highways and Transportation Commission (MHTC) funds metropolitan transportation planning services for the Jefferson City Urbanized Area, administered by the City of Jefferson through Capital Area Metropolitan Planning Organization (CAMPO). The consolidated planning grant provides financial support for the FY2023 Unified Planning Work Program (UPWP). There has been an annual agreement with MHTC since 2003. The FY2023 UPWP is considered part of this funding agreement , and outlines the work to be performed by CAMPO over the next fiscal year . The FY2023 UPWP was adopted by the CAMPO Board of Directors on May 18 , 2022. The City's adopted budget for FY2023 includes the CAMPO budget as a division within the Department of Planning and Protective Services . A copy of the UPWP is on file with the City Clerk , the Finance Department, and is published on the CAMPO webpage . The FY2023 UPWP has received approval from the U.S . Department of Transportation . Fiscal Information: This CPG is financed with 80% federal and 20% local matching funds . The FY2023 CPG of $233,951 represents the federal contribution . The local match required is $58,488 for a total work program funded under this agreement of $292,439. The sources of the local matching funds are specified in the Memorandum of Understanding (MOU) signed by participating jurisdictions. The MOU calls for the local match to be contributed by the City of Jefferson (75%) and Cole County (25%). In FY 2022 and FY 2023 JC Parks is contributing a portion of local match stemming from the development of the Capital Area Active Transportation Plan . The local match for FY2023 is as follows ; City of Jefferson ($34,491 I 60% -allocated from the general revenue fund), Cole County ($11,497 I 19%), and JC Parks ($12 ,500 I 21%). The CAMPO FY2023 UPWP Financial Summary is attached . Capital Area Metropolitan Planning Organization FY2023 Unified Planning Work Program Appendix A – Table 1: Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPG) administered by MoDOT. Funding consists of 80% federal and 20% local matching fundsi Jefferson City contributes 7 5% and Cole County contributes 25% except w here noted differently. Table 1: FY 2023 CAMPO Budget* Direct Costs Federal -CPG (80%) Local (20%) Total (100%) Materials & Supplies Advertising $2,080 $520 $2,600 Postage $240 $60 $300 Printing $160 $40 $200 Copies $160 $40 $200 Office Supplies $800 $200 $1,000 Food $240 $60 $300 Operational Supplies $800 $200 $1,000 Subtotal $4,480 $1,120 $5,600 Other Contracted Services Dues & Publications $1,200 $300 $1,500 Training and Education $3,600 $900 $4,500 Tuition Reimbursement $2,400 $600 $3,000 Professional Services -M TP Update $24,000 $6,000 $30,000 Professional Services -Pedestrian/Bicycle Plan $50,000 $12,500 $62,500 Subtotal $81,200 $20,300 $101,500 Equipment Repair and Maintenance Equipment Maintenance $0 $0 $0 Vehicle Wash $0 $0 $0 Maintenance Agreement $1 ,920 $480 $2,400 Subtotal $1,920 $480 $2,400 Capital Purchases and Utilities** Equipment/ software $2,720 $680 $3,400 Subtotal $2,720 $680 $3 ,400 Total Dired Costs $90,320 $22,580 $112,900 Labor Costs Salaries plus benefits $143,631 $35,908 $179,539 Total Labor Costs $143,631 $35,908 $179,539 Total MPO Budgetl $233,951 1 $58,488 1 $292,439 1 *Round e d t o th e near est wh o le numbe r. **Th e Ci ty o f Jefferson covers a ll th e Utilit y and Capita l Purch ases expenses, e x cept fo r so me sp ecifi c so ft wa r e li cens es used f or publishing or mapping. Capital Area Metropolitan Planning Organization FY2023 Unified Planning Work Program Appendix A – Tables 2-4: Work Elements, Local Match Requirements, and CPG Balance Table 2: FY2023 Work Element Funding Summary-Consolidated Planning Grant and Local Funds ... ::;: ;;;-0 1-.., &L a; ...,;. ., ., a; 0 ., ... ::> ., ... "" D ::;: 1-...,;. c &L ti E D :::. Total Total !! :: :::. .. = -<( 0 ., ., Federal Local ~ c a; a; c 1: ·;: c c .E CPG Funds Match ~ ~ c c c Work Element D D D ., Sub-Total 80% 20% Total a; 0 ;;;: ;;;: ;;;: <( .... :;: Labor Costs* 521-Prog ra m Support & Administration $25,675 $685 $26,360 $21,088 $5,272 $26,360 9 % 522-General Develop. and Comp. Planning $8,148 $8,476 $16,624 $13,299 $3,325 $16,624 6 % 524-Short Range Transportation Planning $4,656 $16,300 $20,956 $16,765 $4,19 1 $20,956 7 % 525-long Range Transportation Planning $4,668 $37,636 $25,428 $67,732 $54,185 $13,546 $67,732 23% 526-Public Transportation Planning $22,892 $17,604 $40,496 $32,397 $8,099 $40,496 14% 527 ~Safe/ Accessible Transportation Planning $7,372 $7,372 $5,898 $1,474 $7,372 3 % Labor Costs (Base + Fringe) Subtotal $30,343 $80,704 $67,807 $685 $179 ,539 $143,631 $35,908 $179,539 61 % Dired Costs* 521-Direct Costs -Program Support and Administration $20,400 $16,320 $4 ,080 $20,400 7 % 524-Direct Costs-Pedestrian/Bicyde Plan (50% roll over estimate from FY 2022)** $62,500 $50,000 $12,500 $62,500 21 % 525-Direct Costs-Metropolitan Tranpsortaiton Plan Update $30,000 $24,000 $6,000 $30,000 10% Dired Costs Subtotal $1 12,900 $90,320 $22,580 $112,900 39% Total* $233,951 $58,488 $292,439 100% * Numbers are rounded to the nearest whole number. Staff sa lanes are based on an hourly rate (base + fnnge). Staff t1me allocations are subject to change as planning activities fluctuate. The Nf>O Executive Director position is full-time, but is not funded by the Nf>O and does not appear in the table above. The Nf>O Director is the Director of the Jefferson City Department of Planning and Protective Services, Nf>O activities are only a portion of t he Director's job duties.** The Capital Area Pedestrian and Bicyde Plan was programmed for update in FY 2022 at a cost of approximately $125,000. Due to project delays, is estimated that approximately 50% will be rolled over into FY 2023. JC P arks will pay $25,000 of loca l match associated wi th the Pedestrian/Bicyde Plan update. Note: The 2021 Bipartisan Infrastructure law (BIL) requires each MPO to use at least 2.5% of its PL funds on specified planning activities related to Safe and Accessible Transportation Planning (Work Element 527). Pl funds constitute -80% o f CPG funds and the FY 2023 estimate is $4,6 10. Table 3: FY 2023 Local Match by Jurisdiction CPG Local Match Category JC Parks Jefferson City 75% Cole County 25% Total Labor Costs $0 $26,931 $8,977 $35,908 521-Direct Costs $0 $3,060 $1,020 $4,080 524-Direct Costs-Ped.jBicycle Plan* $12,500 $0 $0 $12,500 525-Direct Costs -M TP Update $0 $4,500 $1,500 $6,000 Total $12,500 $34,491 $11,497 $58,488 * JC Parks will pay $25,000 of local match associated w ith the Pedestrian/Bicycle Plan update spanning FY 2022 and FY2023. Balance Revenue BILL NO. 2022-062 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $233,951 AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2022 TO OCTOBER 31, 2023, REFLECTING CONSOLIDATED PLANNING GRANT (CPG) FUNDS AS APPROVED IN THE CAMPO FY 2023 UNIFIED PLANNING WORK PROGRAM . WHEREAS, the Board of Directors of the Capital Area Metropolitan Plann ing Organization approved a Un ifi ed Planning Work Program and Budget for FY2023 on May 18 , 2022 by Resolution 2022-02 . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with the Missouri Highways and Transportation Commission for Metropolitan Transportation Planning Services. Section ~The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section ~. This Ordinance shall be in effect immediately upon passage . Passed : -----------------Approved: ______________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City ~ - 1 - CCO Form: TP01 Approved: 12/93 (GWS) Revised: 04/21 (BDG) Modified: MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION PLANNING CONSOLIDATED GRANT AGREEMENT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, "Grantee"). WITNESSETH: WHEREAS, 23 U.S.C. Sections 104(f) and 134, and 49 U.S.C. Section 530 3, provide metropolitan transportation planning funds for metropolitan planning organizations as designated by the Governor of the State of Missouri; and WHEREAS, the Commission is the state agency designated to receive and dispense both the above named funds to accomplish metropolitan transportation planning in the City of Jefferson City urbanized area; and WHEREAS, the Grantee has been designated by the Governor of the State of Missouri as the local organization to conduct transportation planning for the City of Jefferson City urbanized area and to receive and expend the above named funds on its behalf; and WHEREAS, the Grantee has described the transportation planning work to be carried out and included a complete budget detailing the use of the above named funds in an annually updated Unified Planning Work Program (UPWP); and WHEREAS, the UPWP is accepted by the Commission, the Grantee, and the United States Department of Transportation (hereinafter, "USDOT"), describing the purposes and funding of all program components to be annually accomplished under this Agreement. NOW THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: (1) PURPOSE AND SOURCE OF FUNDS: The purpose of this Agreement is to assist the Grantee in financing project expenses that are eligible for federal financial assistance. The Commission will make a grant from available federal funds in a manner consistent with the rules of the USDOT, Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) under 23 U.S.C. Sections 104(f) and 134 and 49 U.S.C. Section 5303. These rules include 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The catalog - 2 - of federal domestic assistance identification number (CFDA) is 20.205 for funds under 23 U.S.C. Sections 104(f) and 134 and 20.505 for funds under 49 U.S.C. Section 5303. The amount of available funds is limited by the unused portion of the above planning funds allocated to the City of Jefferson City urbanized area under the above acts and any amendments thereto. (2) SCOPE OF WORK AND BUDGET: Grantee will undertake and complete the program of work specified in the approved UPWP and the budget or scope o f services (Appendix A). (3) REPORTS: (A) All draft reports, the cost of which will be considered a direct cost, will be submitted to the Commission for review prior to printing in final form. The Commission will be provided with an electronic copy of each draft and the final report. (B) All reports, drawings, estimates, surveys, memoranda and other papers submitted by the Grantee shall be dated and bear the Grantee's name. (4) PUBLICATION PROVISIONS: (A) Copyright: Papers, interim or final reports, forms or other materials which are a part of the work under contract may be copyrighted without written approval of the Commission, and FHWA or FTA as appropriate. (B) Request for Publication: Either party to the Agreement or FHWA or FTA may initiate a request for publication of reports or any request thereof. (C) Abstracts: When the scheduled time for presentation of a paper does not permit formal review and approval of a complete report, abstracts may be used for notification of intent to present a paper based on the study. Such presentation must protect the interests of the other party by the inclusion of a statement in the paper and in the presentation to the effect that the paper has not been reviewed by the other party or FHWA or FTA. (D) Publication: Publication by either party shall give credit to the other party or FHWA or FTA unless upon failure of agreement of any report of the study, FHWA, FTA or either of the contracting parties requests that its credit acknowledgment be omitted and then the following statement shall be added: "The opinions, findings and conclusions expressed in this publication are those of the authors and not necessarily those of the Missouri Highways and Transportation Commission, the Federal Highway Administration or the Federal Transit Administration." - 3 - (E) Use of Data: After acceptance of reports, all parties are free to use the data and results for whatever purpose. (F) Cooperative Participation: All reports shall contain a statement crediting the cooperative participation of all agencies, including the USDOT, FHWA or FTA as appropriate. (G) Freedom of Information: The publication provisions contained in this paragraph (4) are subject to the provisions of Chapter 610, RSMo, and all applicable laws of the United States Government concerning freedom of information. (5) RETENTION OF RECORDS: The Grantee or any approved subcontractor shall be required to maintain accounting records and other evidence pertaining to the cost incurred regarding the study and to make the records available to the Commission at its office at all reasonable times during the contract period and for three years from the date of the final payment of federal funds. Such accounting records and other e vidence pertaining to the costs incurred will be made available for inspection by the Commission, FHWA, FTA, or any authorized representative thereof, and copies shall be furnished if requested. (6) INFORMATION FURNISHED AND WORK PERFORMED BY THE GRANTEE: The Grantee shall make available to the Commission upon request all of the data, reports, analysis, transcripts of hearings, maps, drawings, tables, and other pertinent background information related to the scope of services under this Agreement. (7) INFORMATION AND WORK FURNISHED BY THE COMMISSION: The Commission shall make available to the Grantee all of the data, reports, analysis, transcripts of hearings, maps, drawings, tables and other pertinent background information related to the scope of services under this Agreement that the Commission deems necessary and non-confidential. No report, information, data or other materials provided to the Grantee shall be given to any individual or organization without the written approval of the Commission. (8) PROJECT TIME PERIOD: Work under this Agreement shall begin November 1, 2022 and extend to October 31, 2023. No work shall be performed under this Agreement until a notice to proceed is received from the Commission. (9) CONTRACT PRICE AND PAYMENT: (A) Total Price: For the work described in this Agreement, the Grantee shall receive payment based on actual costs, as defined in subparagraph B of paragraph (9) up to the maximum amount of $233,951 defined as consolidated planning funds. The local matching share shall be 20 percent for funds provided under 23 U.S.C. Section 104(f) and under 49 U.S.C. Section 5303. The local matching share may be either cash or direct cost match or a combination of both. - 4 - (B) Progress Payments: The Commission agrees to make progress payments to the Grantee not more than monthly upon receipt of a proper invoice and certification for services actually performed under this Agreement. Certification of services will be documented by a progress report submitted at least quarterly within 30 days after the end of the reporting period. However, the last progress report may be waived and included in the final or project completion report. Each progress report shall include tasks, what percentage of each task has been completed and overall task completion rate. Invoices will be based on actual costs incurred. Each invoice will show the breakdown of the cost incurred among the Grantee and the Commission. Such progress payments will be based on actual cost incurred. In no instance shall the progress payments exceed the percentage of work completed, per the judgment of the Commission's engineer. The accounting for and billing of project charges will be accomplished as follows: 1. The Grantee will establish cost principles for use in determining the allowability of individual items of costs in accordance with 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." 2. Direct labor charges shall be based on actual time expended at the current approved gross salary of the assigned staff member. 3. Employee fringe benefits shall be based on a provisional rate, subject to audit, of direct labor costs. This rate is set on the basis of the employer's actual cost for group life insurance, health insurance, pension plan, workers compensation, holidays, F.I.C.A. taxes, accrued costs for sick leave, vacation and other items included in the Grantee's approved fringe benefit package to the total annual salaries paid. This rate is reviewed and adjusted annually and will be specified in the fiscal year scope o f services. 4. Indirect costs shall be based on the approved cost allocation plan supported by the Grantee's annual budget for the fiscal year in which the scope of services is to be carried out. A rate is calculated on the basis of the estimated tota l annual administrative expenses, excluding known unallowable costs as prescribed in various federal regulations, including 2 C.F.R. Part 200, divided by the sum of total annual salaries chargeable as direct labor. Calculation of the indirect rate is spec ified in the cost allocation plan and is approved by the audit agency. The indirect rate is audited and adjusted at each fiscal year end by the audit agency. The applicable rate will be specified in Appendix A. 5. Other direct costs charges shall be based on actual cost of supplies and equipment purchased or rented for exclusive use of this project. Procurement of supplies and equipment should be in accordance with procedures established by the State of Missouri and Paragraph (26). (C) Compensation: Compensation shall be paid by the Commission to the Grantee for work performed hereunder subject to the limitations of subparagraphs A - 5 - and B of this paragraph (9), as supported by Appendix A. (D) Direct Costs: The following are considered as direct costs and chargeable as such: 1. Salaries and fringe benefits. 2. Other non-salary expenses directly related to the completion of the work program activities, such as: classified advertising, contractual services, data processing, equipment maintenance and rental, meetings and conferences, postage, publications, reproduction, supplies, travel and long distance calls. (E) Final Payment: The final payment will be made only after acceptance by the Commission of a project completion report, summarizing the results of the job elements under this Agreement, considered to b e satisfactory to the Commission. This project completion report is due within 60 days after the Agreement end date. The Commission's obligation will extend only to those costs incurred as verified by the final audit. A final audit will be completed after the acceptance of the project completion report. If Grantee was over compensated according to final audit results, Grantee will reimburse the Commission the amount as specified by the final audit. If additional compensation is due Grantee, Grantee will present a supplemental invoice to the Commission for payment of the amount specified by the final audit. (F) Checks: Checks in payment for the services rendered hereunder shall be drawn to the order of the City of Jeferson City. The Grantee hereby agrees that the acceptance of the check so drawn shall constitute full payment for the Commission to the Grantee for the services for which such payments are made. The parties, acting through their authorized representatives, may also arrange for the elect ronic transfer of funds instead of a physical check. (G) Title to Work Products: The making of payments to the Grantee in the manner aforesaid shall vest in the Commission title to the studies, documents and material produced by the Grantee under the terms of this Agreement up to the time of such payments, and the Commission shall have the right to use the same for any public purpose or make any desirable alterations thereto without other further compensation to the Grantee or to any other such agency or persons. (H) Single Audit Requirement: If the Grantee receives $750,000 or more per year total of all Federal assistance from all sources including Federal funds under this Agreement, it shall be required to have an independent annual single audit d one in accordance with 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” A copy of the audit report shall be submitted to the Missouri Department of Transportation (MoDOT) within 30 days of the issuance of the report. Subject to the requirements of 2 C.F.R. Part 200, if the Grantee obtains less than $750,000, the Grantee may be exempt from 2 C.F.R. Part 200 auditing requirements, but records must be available for review by applicable State and Federal - 6 - authorities in accordance with Paragraph (5). The Commission reserves the right to audit expenditures under this Agreement independently in a separate report. (10) INSPECTION OF RECORDS: The Grantee shall assure that representatives of the Commission and FHWA shall have the privilege of inspecting and reviewing the work being done by the Grantee’s contractor and subcontractor on the herein project. The Grantee shall also assure that its contractor, and all subcontractors, if any, maintain all books, documents, papers and other evidence pertaining to costs incurred in connection with the work program and make such materials avai lable at such contractor’s office at all reasonable times at no charge during this Agreement period, and for three (3) years from the date of final payment under this Agreement, for inspection by the Commission, FHWA or any authorized representatives of th e Federal Government and the State of Missouri, and copies shall be furnished, upon request, to authorized representatives of the Commission, State, FHWA, or other Federal agencies. (11) CHANGES: The Commission or the Grantee may, from time to time, request changes in the scope of UPWP work. Changes in the scope of UPWP work that do not involve any increase or decrease in the amount of the Grantee's compensation shall be made with the mutual agreement of the parties to this Agreement evidenced by letters from each to the other. Changes involving adjustments to limiting amounts contained in the scope of UPWP work of any increase or decrease in the total amount of compensation which are mutually agreed upon by and between the Commission and the Grantee shall be incorporated in written amendments or supplements to this Agreement. (12) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the Grantee shall defend, indemnify and hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the Grantee's wrongful or negligent performance of its obligations under this Agreement. (B) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (13) TERMINATION OF AGREEMENT: (A) Non-Performance: If Grantee shall for any cause fail to perform any of the provisions of this Agreement or fail to complete any of the work described in this Agreement, the Commission may terminate this Agreement. Also, the Commission may terminate this Agreement if the conduct or progress of the work is such that it is not up to professional standards of objectiveness, fairness, accuracy and completeness. (B) Correction: The Commission may provide Grantee with a written notice of the defect(s) in Grantee's performance specifying a period of time for Grantee - 7 - to correct such defect(s). (C) Written Notice: To terminate this Agreement, the Commission must give Grantee at least 15 days written notice specifying the reason(s) for termination. (D) Partial Payment: If the Commission terminates the Agreement, the Commission shall be liable only for the work rendered to the date of termination based on the compensation described in the scope of services. Grantee, for itself, its successors, assigns and legal representatives, agrees to accept this amount of compensation in full satisfaction of all claims for compensation under this Agreement. This does not abrogate the Grantee's right under law. (E) Work Products: In the event of termination, Grantee shall deliver to the Commission, as property of the Commission, all designs, reports, drawings, studies, estimates, surveys, computations, memoranda, documents and other pape rs or materials either furnished by the Commission or prepared by or for the Grantee under this Agreement. In addition, ownership of all designs, reports, drawings, studies, estimates, models, computations, etc. prepared under this Agreement shall vest in the Commission, at the Commission's option. The Commission reserves the right to postpone or abandon further work of the type described by this Agreement or to cause such work to be continued or completed in such manner, by such person(s), and under such terms and agreements as the Commission shall determine. (14) DISPUTES: The Commission’s chief engineer will in all cases decide any and all questions which may arise in connection with the work not disposed of by agreement among or between the parties to the contract. (15) NONDISCRIMINATION ASSURANCE: With regard to work under this Agreement, Grantee agrees as follows: (A) Civil Rights Statutes: The Grantee shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 2000e), as well as any applicable titles of the Americans with Disabilities Act). In addition, if the Grantee is providing services or operating programs on behalf of Department or the Commission, it shall comply with all applicable provisions of Title II of the Americans with Disabilities Act. (B) Administrative Rules: The Grantee shall comply with the administrative rules of the U.S. Department of Transportation relative to nondiscrimination in federally-assisted programs of the USDOT (49 CFR Subtitle A, Part 21) which are herein incorporated by reference and made part of this Agreement. (C) Nondiscrimination: The Grantee shall not discriminate on grounds of the race, color, religion, sex, national origin, age or disability of any individual in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Grantee shall not participate either directly or indirectly in the - 8 - discrimination prohibited by 49 CFR Subtitle A, Part 21.5 including employment practices. (D) Solicitations for Subcontracts, Including Procurements of Material and Equipment: These assurances concerning nondiscrimination also apply to subcontractors and suppliers of the Grantee. These apply to all solicitations either by competitive bidding or negotiation made by the Grantee for work to be performed under a subcontract including procurement of materials or equipment. Each potential subcontractor or supplier shall be notified by the Grantee of the requirements of this Agreement relative to nondiscrimination on grounds of the race, color, religion, sex, national origin, disability, or age of any individual. (E) Information and Reports: The Grantee shall provide all information and reports required by the Agreement, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the USDOT to the pertinent to ascertain compliance with other such contracts, orders and instructions. Where any information required of the Grantee is in the exclusive possession of another who fails or refuses to furnish this information, the Grantee shall so certify to the Commission or th e USDOT as appropriate and shall set forth what efforts it has made to obtain the information. (F) Sanctions for Noncompliance: In the event the Grantee fails to comply with the nondiscrimination provisions of this Agreement, the Commission shall impose such contract sanctions as it or the USDOT may determine to be appropriate, including but not limited to: 1. Withholding of payments to the Grantee under the Agreement until the Grantee complies; and/or 2. Cancellation, termination or suspension of the Agreement, in whole or in part. (G) Incorporation of Provisions: The Grantee shall include the provisions of paragraph (15)(A) of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules or instructions issued by the Commission or the USDOT. The Grantee will take such action with respect to any subcontract or procurement as the Commission or the USDOT may direct as means of enforcing such provisions, including sanctions for noncompliance; provided that it in event the Grantee becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Grantee may request the United States to enter into such litigation to protect the interests of the United States. (H) Title VI Program Reporting Requirements: The Grantee shall comply with data collection and reporting requirements subject to Title VI of the Civil Rights Act - 9 - of 1964 and the implementing regulations of 28 CFR Part 42, Subpart F and 49 CFR Part 21. Such general and program specific required information shall be provided to the Commission yearly if updated information is warranted or at a minimum of every three years. Required submittals shall be made by December of the current agreement period. (16) SECTION 504 ASSURANCES: The Grantee shall comply with all the requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 790 et seq.) and the administrative rules of the USDOT (49 CFR Subtitle A, Part 27). (17) RESTRICTION ON LOBBYING: The Grantee shall comply with the requirements of 31 U.S.C. Section 1352. (18) NO OBLIGATION BY THE FEDERAL GOVERNMENT: The Grantee acknowledges and agrees that, notwithstanding any concurrence by the USDOT in or approval of the solicitation or award of the underlying contract, absent the express written consent by the USDOT, the USDOT is not a party to this Agreement and shall not be subject to any obligations or liabilities to the Grantee or any other party pertaining to any matter resulting from this Agreement. The Grantee agrees that it will ensure that the contractor will include the above clause in each subcontract fin anced in whole or in part with Federal assistance provided by FHWA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. (19) CLEAN WATER: The Grantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. Part 1251 et seq. The Grantee will require its contractor to report each violation to the Grantee and understands and agrees that the Grantee will, in turn, report each violation as required to assure notification to FHWA and the appropriate United States Environmental Protection Agency (hereinafter, “EPA”) Regional Office. The Grantee agrees that it will ensure that the contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FHWA. (20) ENERGY CONSERVATION: The Grantee agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC 6321 et seq.). (21) FEDERAL CHANGES: The Grantee shall at all times comply with all applicable FHWA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the most recent issued FHWA Master Agreement, as they may be amended or promulgated from time to time during the t erm of this Agreement. The Grantee’s failure to comply shall constitute a material breach of this Agreement. - 10 - (22) CLEAN AIR: The Grantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 USC 7401 et seq. The Grantee shall ensure that its contractor will report each violation to the Grantee. The Grantee will, in turn, report each violation as required to assure notification to F HWA and the appropriate EPA Regional Office. The Grantee also agrees to include these requirements in each contract exceeding $100,000 financed in whole or in part with Federal assistance provided by FHWA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. (23) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS: (A) The Grantee acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, “Program Fraud Civil Remedies,” 49 CFR Subtitle A, Part 31, apply to its actions pertaining to this Agreement. The Grantee shall ensure that the contractor will certify or affirm the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract of the FHWA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Grantee further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the USDOT reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Grantee to the extent the USDOT deems appropriate. (B) The Grantee also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the USDOT under a contract connected with a project that is financed in whole or in part with Federal assistance provided by FHWA and FTA under 23 U.S.C. Sections 104(f) and 134 and 49 USC 5303, the USDOT reserves the right to impose the penalties of 18 USC 1001 on the Grantee, to the extent the USDOT deems appropriate. (C) The Grantee agrees to include the above two clauses in each of its contracts financed in whole or in part with Federal assistance provi ded by FHWA. It is further agreed that the clauses shall not be modified, except to identify the sub contractor who will be subject to the provisions. (24) DEBARMENT AND SUSPENSION: The Grantee agrees to comply with the requirements of the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction as submitted with the grant application. (25) SUBCONTRACTING: All work to be subcontracted shall be identified in the UPWP, regardless of amount. All subcontracts of $50,000 or more shall be submitted to the Commission for review and approval. Grantee's approved contracting administration procedures may be used provided assurance is given that they conform to applicable Federal statutes, executive orders and regulations in accordance with 49 CFR Part 18 or - 11 - 23 CFR Part 172 and Missouri statutes. Approval to subcontract for services incidental to the study operations, such as printing and computer services, is not required. Copies of all executed subcontracts, except those for incidental services, shall be furnished to the Commission. (26) EQUIPMENT AND INSTRUMENTATION: (A) All equipment and instrumentation to be purchased under this agreement shall be identified specifically in the UPWP. Equipment or instrumentation mean an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals $5,000 or more. Gra ntee's approved procurement procedures may be used provided assurance is given that they conform to applicable Federal statutes, executive orders and regulations in accordance with 2 C.F.R. Part 200 and Missouri statutes. (B) Purchases costing less than $5,000 are not subject to 2 C.F.R. Part 200 but shall follow Grantee's procurement procedures. However, purchases may not be subdivided to avoid this limitation. The Grantee certifies that no equipment and instrumentation listed for purchase in the UPWP have been included in the indirect costs approved for this Agreement. (27) TRAVEL: The Commission approves Grantee staff travel expenses for work performed under this Agreement and provided for in the scope of services. Any additional travel must have prior approval of the Commission to be eligible for a direct cost reimbursement. The rate of reimbursement shall be in accordance with the Grantee's approved travel policy. (28) COMPLIANCE WITH LAWS: The Grantee agrees to comply with all federal, state and local laws and ordinances applicable to the prosecution of the work covered by this Agreement. (29) DISADVANTAGED BUSINESS ENTERPRISES: Grantee agrees to prepare and submit for the Commission's approval, a disadvantaged business enterprise plan as defined in 49 CFR Part 26, if Grantee receives financial planning assistance from the U.S. Department of Transportation and will award prime contracts exceeding $250,000 in a single fiscal year or if Grantee is required to do so by 49 CFR Part 26.21. (30) BUDGET: (A) Summary: Appendix A, Section 1, includes a budget summary, which lists the following: 1. Estimated Expenditures: These would be the total of all UPWP components by federal funding type funded under this Agreement itemized by various cost categories. These categories may include but are not limited to: salaries, fringe benefits, indirect costs, contract services, equipment, data processing, meeting, - 12 - conference, travel, printing, publications, supplies and other or miscellaneous expenses. 2. Estimated Revenues: These are the total anticipated funding and agency sources by federal funding type for work funded under this Agreement. (B) Payment: The Grantee will receive payment by the Commission based on the following: 1. Agency Funding Participation: Appendix A, Section 2, lists estimated funding participation by various agencies for the UPWP program components funded under this Agreement. For the work by program component described in the UPWP and similarly identified in Appendix A, Section 2, payment will be made from the appropriate funds based on the proportionate share of FHWA PL or FTA Section 5303 funds, or consolidation of the two funds, being utilized from the Commission. The relationship of the manpower and cost borne under this Agreement to the total manpower and cost required to complete each program component is deriv ed from the approved UPWP. The obligation of the Commission shall not exceed the amounts set out in Paragraph (9), Subparagraph (A). 2. Details of Missouri FHWA PL and/or FTA Section 5303 Matching Funds: Appendix A, Section 2, also lists the respect ive amounts of local matching funds by providing agency and the program components of the UPWP to which they are applied for the Missouri federal funds utilized under this Agreement. Application of local matching funds in the form of direct cost match or cash from the Commission to the various program components will be determined by the Commission in accordance with Missouri laws. Use of Commission local matching funds by the Grantee shall be based on the proportionate share of cost by program component as given in Appendix A, Section 2. Local matching funds from the Commission shall not exceed the federally required matching share for any Missouri federally funded program component. The Commission's cash payment obligation shall be in accordance with P aragraph (9), Subparagraph (A). (C) Procedures: The following procedures shall be followed when deviations from Appendix A or the scope of services program components occur or are anticipated to occur: 1. Cost Overruns: A. Program component overruns of thirty percent (30%) or less will be considered as eligible costs provided: (I) The total scope of services dollar amount is not increased or; (II) If the total scope of services dollar amount is increased, an amended scope of services is executed between the Commission and the - 13 - Grantee. B. Program component overruns in excess of thirty percent (30%) will require a written request for approval and include the anticipated amount of overruns on other program components. C. Requests for overruns in program components shall be in writing and include the anticipated amount of overruns on other program components. 2. Agency Funding Participation: Revisions in the agency (i.e. FHWA, FTA, HUD, EPA) funding participation as shown in the scope of services require written approval by the Commission's chief engineer. Requests for revisions shall include the reason for the revisions, the proposed agency funding and the effect of the revisions on program components. 3. The Grantee shall monitor costs and initiate timely requests for approval as outlined above. Retroactive revisions of this scope of services will not be allowed. (31) AMENDMENTS: Any change in this Agreement, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the Grantee and the Commission. (32) COMMISSION REPRESENTATIVE: The Commission's chief engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. (33) ENGINEER: As provided in this Agreement, “Engineer” means the Chief Engineer or any other authorized representative of the Commission. Where the specific term “Chief Engineer” is used, it shall mean the Chief Engineer exclusively. (34) ASSIGNMENT: The Grantee shall not assign or delegate any interest in the Agreement and shall not transfer any interest in the Agreement, whether by assignment or notation without the prior written consent of the Commission. (35) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The Grantee shall comply with all local, state and federal laws and regulations relating to the performance of the Agreement. (36) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. [Remainder of Page Intentionally Left Blank] - 14 - - 15 - IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below. Executed by the Grantee on _______________________________________(Date). Executed by the Commission on ______________________________________(Date). MISSOURI HIGHWAYS AND GRANTEE TRANSPORTATION COMMISSION ________________________________ By _____________________________ Title ____________________________ Title ____________________________ ATTEST: ATTEST: ________________________________ By _____________________________ Secretary to the Commission Title ____________________________ Approved as to Form: Approved as to Form: By _____________________________ ________________________________ Title ____________________________ Commission Counsel - 16 - Appendix A – Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPG) administered by MoDOT. Funding consists of 80% federal and 20% local matching funds; Jefferson City contributes 75% and Cole County contributes 25% except where noted differently. Table 1: FY 2023 CAMPO Budget* Direct Costs Federal - CPG (80%) Local (20%) Total (100%) Materials & Supplies Advertising $2,080 $520 $2,600 Postage $240 $60 $300 Printing $160 $40 $200 Copies $160 $40 $200 Office Supplies $800 $200 $1,000 Food $240 $60 $300 Operational Supplies $800 $200 $1,000 Subtotal $4,480 $1,120 $5,600 Other Contracted Services Dues & Publications $1,200 $300 $1,500 Training and Education $3,600 $900 $4,500 Tuition Reimbursement $2,400 $600 $3,000 Professional Services - MTP Update $24,000 $6,000 $30,000 Professional Services - Pedestrian/Bicycle Plan $50,000 $12,500 $62,500 Subtotal $81,200 $20,300 $101,500 Equipment Repair and Maintenance Equipment Maintenance $0 $0 $0 Vehicle Wash $0 $0 $0 Maintenance Agreement $1,920 $480 $2,400 Subtotal $1,920 $480 $2,400 Capital Purchases and Utilities** Equipment/software $2,720 $680 $3,400 Subtotal $2,720 $680 $3,400 Total Direct Costs $90,320 $22,580 $112,900 Labor Costs Salaries plus benefits $143,631 $35,908 $179,539 Total Labor Costs $143,631 $35,908 $179,539 - 17 - Total MPO Budget $233,951 $58,488 $292,439 *Rounded to the nearest whole number. ** The City of Jefferson covers all the Utility and Capital Purchases expenses, except for some specific software licenses used for publishing or mapping. BILL SUMMARY BILL NO: 2022-052 SPONSOR: Councilmember Hensley SUBJECT: Adoption of 2022-2023 Operating Budget DATE INTRODUCED: August 15 , 2022 (I/ . DEPARTMENT DIRECTOR(S): VLo~ Rt..Ci..M_g CITY ADMINISTRATOR: 1~-;(;--c.-~ Staff Recommendation: Approve . Summary : This ordinance adopts a budget and personnel classification plan for the period November 1, 2022, to October 31, 2023, and appropriates monies out of the funds to support the budget. Origin of Request: All Departments Department Responsible: All Departments CONTACT PERSON FOR MORE INFORMATION: MAYOR CARRIE TERGIN/ Shiela Pearre Background Information: The 2022-2023 operating budget has been recommended for approval by the Mayor. The proposed General Fund Budget is projected to be $36,312,931.11. Fiscal Information: The proposed appropriation for this budget ordinance from the General Fund is projected to be $36 ,312,931.11 with additional funding for other funds and for capital projects bringing the total City of Jefferson budget for FY2023 to $75,563,805.16. BILL NO . 2022 -052 SPONSORED BY Councilmember Hensley ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022 , TO OCTOBER 31, 2023 , AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. A budget and personnel classification plan for the City of Jefferson , Missouri, are hereby adopted for the period November 1, 2022, to October 31, 2023 . A copy of the budget and personnel classification plan is attached and made a part hereof, as fully set forth verbatim herein . Section .f.. There is hereby appropriated out of the various funds in the City Treasury such monies as are provided for in the budget for the City for the period November 1 , 2022, to October 31 , 2023 , to defray the cost and expense of operating the City government during that period in accordance with the budget. Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval with an effective date of November 1, 2022 . Passed : ---------------------Approved : ______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk RESOLUTION SUMMARY RESOLUTION NO: RS2022-24 SPONSOR: Councilmember Fitzwater SUBJECT: Transit ARPA Grant Award Acceptance to Cover A Portion of JEFTRAN 's Operational Expenses DATE INTRODUCED: September 19, 2022 / DEPARTMENT DIRECTOR(S): ~ CITY ADMINISTRATOR: ./-¢ ~ -~~/ Staff Recommendation: Approve Origin of Request: Public Works Department/Transit Division Department Responsible: Public Works Department/Trans it Division PERSON RESPONSIBLE: MATT MORASCH , P.E . Background Information: If approved , this bill authorizes the City to accept a grant award from the Federal Transit Administration (FTA) totaling $670 ,712 . These funds will be apportioned to cover a portion of JEFFTRAN 's operational expenses. The Pub l ic Works Department will be responsible for administering the grant. Fiscal Information: The grant provides $670 ,712 in funding . This grant requires no matching funds and expires September 30, 2024 . Resolution Terms: The Resolution would authorize the City to accept this grant. RESOLUTION RS2022-24 Sponsored by Councilmember Fitzwater A RESOLUTION ACCEPTING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) WHEREAS, the City of Jefferson , Missouri, operating as JEFFTRAN , provides transit services to the citizens of the City; and WHEREAS, JEFFTRAN/the City of Jefferson , Missouri is eligible for $670 ,712 in American Rescue Plan Act (ARPA) funding from the Federal Transit Administration (FTA) to be applied to unreimbursed JEFFTRAN operational expenses ; and WHEREAS, Transit American Rescue Plan Act (ARPA) grant awards require no matching funds and expires September 30 , 2024. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Jefferson , Missouri, that it hereby accepts $670 ,712 American Rescue Plan Act (ARPA) funding from the Federal Transit Administration (FTA). Adopted this 191h day of September, 2022 . Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk Memorandum To: City Co unci l From: C ity Administrator Re: G rant Acceptance Over $25,000 For: Consent Agenda P urs uant to Section 2-28 of the City Code, I request a uthority to accept the following Grant: The na me of th e grantor: US De pt of Transportati o n -Federa l Transit Administration (FTA) The amount of the grant: $670,7 12 .00 T he purpose of the g ran t: This grant will be used to fund JEFFTRAN's unreimbursed operating expenses . Any matching re quirements or future obl igations tied to acceptance of the grant: No matc hing funds are required. GL Acct w here m atchin g funds will come from (will be used for budget adj ustment upon grant acceptance to m ake budget auth o rity in expense acct s hown below whole) CFDA#: 20 .50 7 Grant A ward # (if any): M0-2022-033 -00 C ity Department Responsible: Public W ork s-Transit Di vision Employee assigned as Grant Mark Mehrnert Administrator: Revenue account # to be amende d : No additional budget authority a uthori zed Expense acco unt # to be amende d: No addit1 na l budget authority a uthorized (/ d / Reviewed by Fin ance: 1/1/!IJJJM/ I~AA.JV1 / Please NOTE: Upon Appr oval of the Consent Agenda, t ~ City..Adlninistr~~y, on behalf of the city execute any documents necessary for accepting the grant and a mend the bu et to reflect the acceptance of such revenue, and amend t h e budget to reflect equiva le nt exp e nses so as to accomplis h the purpose o f such funds. For Finance Department Use only : Approved on the Consent Agenda this-'--"'<---d ay of __ ::....• _, .lO: Revised 8/2/16 by Ordinance 15545 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FT A G-29, October 1, 2021) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) .. Federal Transit Administration Master Agreement, .. FTA MA(29), http://www. transit.dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM 11 FTA AWARD11 OR 11AWARD11 IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, .. AWARD .. ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA'sAWARD DATE SET FORTH HEREIN. FTAAWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: JEFFERSON, CITY OF Recipient ID: 6309 UEI: DUNS: 048127740 Award Information Federal Award Identification Number: M0-2022-033-00 Award Name: Jefferson City ARP Grant Award Start Date: 7/29/2022 Original Award End Date: 3/30/2025 Current Award End Date: 3/30/2025 Award Executive Summary: This grant application is applying for FY2021 ARP funds in the amount of $670,712 allocated to the City of Jefferson from the American Rescue Plan Act (ARPA) for Operating activities only. Pre-award authority in the approximate amount of $679,000 were incurred from November 1, 2021 to June 30, 2022. 1) Purpose The purpose of the award is to operate Jefferson City's public transit system (JEFFTRAN). 2) Activities to be performed This award will be used for operating expenses only, including (but not limited to) personnel, maintenance and fuel. 3) Expected outcomes Expected outcome is the provision of fixed route and paratransit service. 4) Intended beneficiaries The citizens of the City of Jefferson, Missouri and visitors to the city would benefit from this award. 5) Subrecipient activities The City of Jefferson does not have subrecipients. JEFFTRAN agrees that if it receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass-through entity through the Robert T. Stafford Disaster Relief and Emergency Assistance Act, a different Federal agency, or insurance proceeds for any portion of a project activity approved for FTA funding under this Grant Agreement, it will provide written notification to FTA, and reimburse FTA for any Federal share that duplicates funding provided by FEMA, another Federal agency, or an insurance company. Research and Development: This award does not include research and development activities. Indirect Costs: The de minim us 10% indirect cost rate is applied to this application. Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Pre-Award Authority: This award is using Pre-Award Authority. Award Budget Total Award Budget: $670,712.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $670,712.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $670,712.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of CFDA Amount Statute Number 5307 -Urbanized Area Formula Grants 5307-9 20507 $670,712 (ARPA) Local $0 Local/In-Kind $0 State $0 State/1 n-Kind $0 Other Federal $0 Transportation Development Credit $0 Adjustment $0 Total Eligible Cost $670,712 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: DOL Decision: DOL Concurs-Certified DOL Review Date: 7/28/2022 DOL Certification Date: 7/28/2022 Special Conditions There are no special conditions. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: Mokhtee Ahmad Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: mokhtee.ahmad@dot.gov Award Date: 7/29/2022 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Mark Mehmert Transit Director JEFFERSON, CITY OF 8/31/2022 RESOLUTION SUMMARY RESOLUTION NO: RS2022-25 SPONSOR: Councilmember Fitzwater SUBJECT: Transit Grant Award Acceptance for Replacing 2 Hybrid Gillig Buses and a Bus Hoist Staff Recommendation: Approve Origin of Request: Public Works Department/Transit Division Department Responsible: Public Works Department/Transit Division PERSON RESPONSIBLE: MATT MORASCH , P.E. Background Information: If approved, this bill authorizes the City to accept a grant award from the Federal Transit Administration (FTA) totaling $1,520,651. These funds will be used to replace 2, 2005 model year Gillig buses which have exceeded their useful life. The funds will enable the purchase of 2 hybrid Gillig buses to be used on JEFFTRAN 's fixed routes . It also will provide funding for a replacement bus hoist in Central Maintenance. The current hoist is beyond its useful life and presents safety concerns for Central Maintenance staff. The Public Works Department will be responsible for administering the grant. Fiscal Information: The grant provides $1,520,651 in funding . This grant requires $285,697 in Transit matching (CIP) funds. Resolution Terms: The Resolution would authorize the City to accept this grant. RESOLUTION RS2022-25 Sponsored by Councilmember Fitzwater A RESOLUTION ACCEPTING GRANT FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) WHEREAS, the City of Jefferson , Missouri , operating as JEFFTRAN, provides transit services to the citizens of the City ; and WHEREAS, JEFFTRAN/the City of Jefferson, Missouri has been awarded $1,520,651 in funding from the Federal Transit Administration (FTA) for the replacement of 2-2005 model year diesel-powered Gillig buses with 2 hybrid Gillig fixed route buses ; and WHEREAS, this grant will also fund the replacement of a bus hoist which is beyond its useful life and presents safety concerns to Central Maintenance staff; and WHEREAS, this award requires $285 ,697 in Transit matching funds . NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Jefferson , Missouri, that it hereby accepts this grant funding of $1,520,651 from the Federal Transit Administration (FTA). Adopted this 191h day of September, 2022 . Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: US Dept of Transportation – Federal Transit Administration (FTA) The amount of the grant: $142,145 The purpose of the grant: This grant will be used to replace 2 Gillig fixed-route buses which are beyond their useful life with 2 Gillig hybrid buses. This grant will also replace a bus hoist which is also beyond its useful life and presents safety concerns for Central Maintenance staff. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) This grant requires $28,085 in Transit matching (CIP) funds. CFDA#: 20.526 Grant Award # (if any): MO-2022-043-03-00 City Department Responsible: Public Works – Transit Division Employee assigned as Grant Administrator: Mark Mehmert Revenue account # to be amended: 63-100-430010 Federal Grants Expense account # to be amended: 63-630-572010 Purchase of Vehicles Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: US Dept of Transportation – Federal Transit Administration (FTA) The amount of the grant: $181,444 The purpose of the grant: This grant will be used to replace 2 Gillig fixed-route buses which are beyond their useful life with 2 Gillig hybrid buses. This grant will also replace a bus hoist which is also beyond its useful life and presents safety concerns for Central Maintenance staff. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) This grant requires $32,020 in Transit matching (CIP) funds. CFDA#: 20.526 Grant Award # (if any): MO-2022-043-02-00 City Department Responsible: Public Works – Transit Division Employee assigned as Grant Administrator: Mark Mehmert Revenue account # to be amended: 63-100-430010 Federal Grants Expense account # to be amended: 63-630-572010 Purchase of Vehicles Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: US Dept of Transportation – Federal Transit Administration (FTA) The amount of the grant: $200,000 The purpose of the grant: This grant will be used to replace 2 Gillig fixed-route buses which are beyond their useful life with 2 Gillig hybrid buses. This grant will also replace a bus hoist which is also beyond its useful life and presents safety concerns for Central Maintenance staff. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) This grant requires $50,000 in Transit matching (CIP) funds. CFDA#: 20.526 Grant Award # (if any): MO-2022-043-01-00 City Department Responsible: Public Works – Transit Division Employee assigned as Grant Administrator: Mark Mehmert Revenue account # to be amended: 63-100-430010 Federal Grants Expense account # to be amended: 63-630-572020 Purchase of Equipment Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Revised 8/2/16 by Ordinance 15545 Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: US Dept of Transportation – Federal Transit Administration (FTA) The amount of the grant: $997,062 The purpose of the grant: This grant will be used to replace 2 Gillig fixed-route buses which are beyond their useful life with 2 Gillig hybrid buses. This grant will also replace a bus hoist which is also beyond its useful life and presents safety concerns for Central Maintenance staff. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) This grant requires $175,592 in Transit matching (CIP) funds. CFDA#: 20.507 Grant Award # (if any): MO-2022-043-04-00 City Department Responsible: Public Works – Transit Division Employee assigned as Grant Administrator: Mark Mehmert Revenue account # to be amended: 63-100-430010 Federal Grants Expense account # to be amended: 63-630-572010 Purchase of Vehicles Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ RESOLUTION SUMMARY RESOLUTION NO: RS2022-26 SPONSOR: Councilmember Wiseman SUBJECT: Authorizing Anthem and Sun Life to provide Group Health Insurance. DATE INTRODUCED: September 19 , 2022 DEPARTMENT DIRECTOR(S): (~9. -, i:) c:,:/\;0D"'--Q __ CITY ADMINISTRATOR: ~ /7 L ~ Staff Recommendation : Approve /' Summary: This resolution authorizes Anthem and Sun Life to provide group health insurance for employees and their dependents . Origin of Request: Human Resources I Administration Department Responsible : HUMAN RESOURCES I Administration PERSON RESPONSIBLE : GAIL STROPE I Steve Crowell Background Information : Every year, with the assistance of Wallstreet Insurance , Staff rev iews our group health insurance plan options. In 2016 we switched to an Administrative Services Only self-insured plan with three options for employees to choose between. While reviewing our options this year, Wallstreet Insurance is recommending switching from United Healthcare to Anthem as our third-party administrator of the plan. A disruption analysis showed a 98.4 % provider match and a claims analysis shows a 15%+ savings on network discounts. Staff will be working with Anthem to finalize the exact benefit design , but anticipate some small changes including an option for a narrower network, giving employees enhanced choices . In 2018 , at the recommendation of Wallstreet Insurance, the City partnered with Sun Life Assurance Company to provide the reinsurance portion of the plan . Unfortunately , a number of high dollar claims on our plan for the past couple of years has resulted in higher than average reinsurance increases and the imposition of lasers, or non-coverage/higher deductibles , for a few of our members . Wallstreet Insurance was ab le to obtain a renewal from Sun Life which still includes one laser and one specific aggregate to cover t he two highest, on-going claims . The Finance Department will be loo k ing at the feasibility of charging these expenses to the appropriate funds. Staff's recommendation is to continue to offer the same basic p lan design wi t h an approximate 5% increase in premiums and the recommendations from Anthem on deductible and co-pay changes. All changes will comply with federal regulations for minimum and maximum cost shares. Anthem’s administrative services fee of $49.09 will be offset with a Pharmacy Rebate Credit of $49.09. The specific deductible will remain at $125,000. The overall increase to fixed costs is $541,003. Possible deductible and co- insurance changes, as well as premium increases will be implemented to help cover this cost. The City’s three plan design includes a basic plan (“Standard”), a buy up plan ("Traditional”), and a Health Savings Account plan (“HSA”). The basic plan is used to calculate the employer’s contribution to the premiums. The buy-up plan allows employees to purchase a plan with lower co-pays and out-of-pocket costs at their own expense. The HSA plan allows employees to pay a lower premium with a higher deductible plan. The monthly wellness incentive of $50 for employee only and $80 for employee and spouse will remain the same. Fiscal Information: The FY23 Mayor’s budget includes an increase of 10% in health insurance over FY22. Insurance premiums, including the employee’s portion, will increase by approximately 5%. The remaining 5% budgeted and the increased deductibles and co - pays will help to balance the program. Due to the number of high claims, there is currently no surplus in the self-insurance fund, which is typically used to stabilize the annual rates from year-to-year. This fund and/or a supplemental appropriation may be needed to pay claims depending upon the actual claims cost in 2023. City Staff is also working to obtain a reimbursement from FEMA for a portion of the costs incurred due to Covid-19. If this is received, this will be put back into the self -insurance fund. Last year, Staff was able to obtain a FEMA reimbursement of approximately $350,000. lf/l'i\ ~v· City of Jefferson 2022 STOP LOSS & THIRD PARTY ADMINISTRATION COMPARISON 2021 • (Current Plan) Stop Loss Carrier Sun Life Third Party Administrator UHC·ASO UR/CM Vendor United Healthcare Network United Healthcare Specific Contract 24/12 Specific Deductible $125,000 Aggregating Spec $100,000 Lasers & Contract Provisions N/A Policy Period Maximum Unlimited Covered Benefits Med/Rx Fixed Cost Third Party Admin $ 52.12 Pharmacy Rebate Credit $ (48.00) Network Access Included UR/LCM Included COBRA/HIPAA Included Stop Loss Fee $ Aggregate Premium s 6.14 Specific Single $ 183.53 Specific Family $ 449.73 Total Fixed Cost Single Rate $ 193.79 Family Rate $ 459.99 Estimated Annual Admin $ 1,429,875 Aggregate Contract 24/12 Covered Benefits Med/Rx Policy Year Max $1,000,000 Single Factor Family Factor Composite Factor $ 1,212.46 Estimated Attachment Point $ 5,208,728 Max Funding Single $ 1,406.25 Max Funding Family $ 1,672.45 Total Max Funding Cost $ 6,638,603 Expected Funding Single $ 1,163.76 Expected Funding Family s 1,429.96 Total Expected Cost $ 5,596,857 Increase!( Decrease) $ . ,\! I 'i :-; () I' H I 0 . Census Single: 171 Census Family: 187 Census Total: 358 2022· Renewal Option 1 2022· Renewal Option 2 Sun Life Sun Life UHC·ASO Anthem ·ASO United Healthcare Anthem United Heaithcare Anthem 24/12 24/12 $125,000 $125,000 $100,000 $100,000 Claimant 1 $900K; NNL +SO% Rate Cap Claimant 1 $900K; NNL + SO"A. Rate Cap $ $ s $ $ $ $ $ $ $ $ $ $ $ $ s $ $ Unlimited Med/Rx 48.41 $ (48.00) $ Included Included Included s 6.45 $ 256.83 $ 629.17 $ 263.69 $ 636.03 $ 1,968,343 37.66% $ 24/12 Med/Rx $1,000,000 1,212.46 $ 5,208,728 0.00% $ 1,476.15 $ 1,848.49 $ 7,177,071 $ 1,444.61 $ 2,114.82 s 6,135,326 $ 538,469 9.62% $ ...tfll"" Wallstreet ~111,.. GROUP ...,. lntutr/ltH'~ • Jllnonc•llll .,~r:,. Ac R. suRE·, ,:::::. Unlimited Med/Rx 49.09 (49.09) Included Included Included 1.00 6.45 256.83 629.17 264.28 636.62 1,970,878 37.84% 24/12 Med/Rx $1,000,000 1,212.46 5,208,728 0.00% 264.28 636.62 7,179,606 264.28 636.62 6,137,860 541,003 9.67% • RESOLUTION RS2022-26 Sponsor: Councilmember Wiseman A RESOLUTION AUTHORIZING ANTHEM AND SUN LIFE TO PROVIDE GROUP HEALTH INSURANCE WHEREAS, Anthem has offered group health insurance coverage for City of Jefferson employees to participate; and WHEREAS, the City has provided group health insurance to employees and retirees for many years; and WHEREAS, Sun Life will provide the reinsurance to the Anthem plan ; and WHEREAS, Staff has reviewed available options and feels Anthem with Sun Life reinsurance is the best option available both to the employees and the City. NOW THEREFORE BE IT RESOLVED, by the Council of the City of Jefferson, Missouri , that the City of Jefferson and its employees may select coverage for group health insurance through Anthem with Sun Life reinsurance in 2023. Adopted this 19th day of September, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City~ RESOLUTION SUMMARY RESOLUTION NO : RS2022-27 SPONSOR: Council member Wiseman SUBJECT: Authorizing Principal for Group Vision Insurance DATE INTRODUCED: September 19, 2022 DEPARTMENT DIRECTOR(S): (~~~ C) ::::::}\1\)f'.--9--· CITY ADMINISTRATOR: --=~z...._--.___,L-/t_~-=-~__;_~~~;_;_V_-__ '-____ _ Staff Recommendation: Approve /' Summary: Authorizing Principal to provide voluntary Group Vision insurance for City employees and their dependents for calendar years 2023 and 2024. Origin of Request: Human Resources Department Responsible: Human Resources I Administration PERSON RESPONSIBLE: GAIL STROPE I Steve Crowell Background Information: Through the assistance of Wallstreet Insurance, the City recently reviewed renewal proposals for voluntary Group Vision insurance for City employees and their dependents for the calendar year 2023 . Principal is offering competitive rates and a rate guarantee for at least two years . After reviewing, Staff recommends working with Principal for this product. The plan matches our current plan , is written net of commission and matches our current pricing. Our current provider offered to renew the plan with a 21 % increase . Fiscal Information: No fiscal impact, the rates match our current rates. Resolution Terms: Authorizes Principal as the provider of benefits for voluntary Group Vision insurance effective January 1, 2023 for two years, subject to annual appropriation. Staff Recommendation: Approve. Visi on, monthly costs Current Renewal Employee Only $6.09 $6.09 Employee and Spouse $12 .18 $12.18 Employee and child(ren) $12.30 $12.30 Family $19.64 $19 .64 RESOLUTIO N RS2022-27 Sponsor: Councilmember Wiseman A RESOLUTION AUTHORIZING PRINCIPAL FOR GROUP VISION INSURANCE WHEREAS , Principal has offered voluntary group vision insurance for City of Jefferson employees to participate ; and WHEREAS , the City has provided voluntary group vision i nsurance to employees for many years ; and WHEREAS , Staff has reviewed available options and feels Principal is the best option available both to the employees and the City for calendars years 2023 and 2024 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : SECTION 1· The City Council authorizes Principal as the provider of voluntary vision benefits for the City of Jefferson and its employees . SECTION ~· This Resolution shall be effective upon passage and approval. Adopted this 19th day of September, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City~ Vision Marketing Analysis I Current I Ronowal ALTERNATIVE Sun ur~ f-ln~ncbl V ISION PLANS VSP Network NETWORK VPPO Network I IN-N ETWORK ONLY Exams Frequency 12 months Lenses Frequency 12 months Frames Frequency 12 months Contacts Frequency 12 months in lieu of lenses/frames Exam Capay S1 o Exam/$60 Contacts Materials Capay $25 Contacts A ll owance I $130 Frame Allowance $1 30; 20% off allowance Enrollment EE I ES I EC I EF I 117/33/31/81 Total Enrollment 262 Monthly Rates I CURRENT RENEWAL Employee Only I $6.09 $7.40 Spouse I $12.18 $14 .81 Child(ren) I $12.3 0 $14.95 Family I $19.64 $23.88 Monthly Total I $3.087 $3,752 Annual Total ! $37,039 $45 ,027 A n n. Ch an ge fro m Current -S I $7,988 Ann. Ch ange from Current-% +21.6% Rate Guarantee 12 months i Empl oyer Con tribution: I Defau l t VS P Netwo r k EE : SO.O, E S: SO.O, EC: SO.O, EF : SO.O Employee Contribution : I Option 1 ('Principal V SP Network VPP O Network IN-NETWORK ONLY 12 months 12 mon th s 12 months 12 months in lieu of l ens/frames $1 o Exam/$60 Contacts $25 $130 $130; 20% off over allowance I 117 /33 /31 /81 262 OPTION 1 $6.09 $12.18 $12.30 $19.64 $3 ,087 $37,039 $0 0 .0% 24 mo nths Defaul t VSP Network EE : SO.O , ES : SO.O , EC : SO.O, EF : SO .O I -... -··am . •. " ..... .. . . . . -... y:;; ....... .... I I I I .. n. .. V\'allstreet .. UI,. GROUP Y ln••r•nrr • l"la •rtrl•l Group insurance benefits Count on Principal for your employee benefits. Presented to CITY OF JEFFERSON Prepared by DREW ROBERTS Presented by ACRISURE WALLSTREET PARTNERS LLC Effective date January 1,2023 Solutions Vision The information in this proposal explains your vision coverage. Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61690-14 |07/2022 Today s date:08/29/2022 Page 1 of 10 Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Voluntary rates Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP62985 |05/2022 Today s date:08/29/2022 Page 2 of 10 The volume,lives,monthly costs and annual costs will be determined upon final enrollment. Voluntary vision all members Monthly rate Employee $6.09 Employee &Spouse $12.18 Employee &Child(ren)$12.30 Family $19.64 Rate guarantee:two years Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Rating assumptions Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP62985 |05/2022 Today s date:08/29/2022 Page 3 of 10 Rating assumptions These rates are based on the following: Missouri as the contract state.If you have employees located in other states,we may apply benefits based on those states provisions,when applicable. An effective date of January 1,2023.Suggested premiums and benefits are provided for illustration purposes only.Acceptance of your group,the final premium rates and actual benefits cannot be offered to you until all necessary information about your group has been received and reviewed by home office underwriters of Principal Life and approved by an officer of Principal Life.Rates will be recalculated based on actual enrollment under the policy and are subject to change if the number of employees on the effective date varies by more than 15%from the sold proposal.Changes in assumptions,group demographics,policy design and policy effective date may also affect your rates.Final rates will apply for the period of time specified in the contract.Rates may increase on renewal in accordance with the terms of the policy. There are limitations,restrictions and exclusions in this policy.There are also certain restrictions involving payment of premium, termination,fraud,eligibility and participation.Final rates are dependent on entering into an insurance contract where all limitations, exclusions,and restrictions are taken into consideration. For Vision,no commission will be paid. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Vision Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61693-18 |08/2022 Today s date:08/29/2022 Page 4 of 10 Voluntary vision for all members VSP choice network Covered charges Benefit Frequency Exams $10 copay 1 per 12 months Prescription glasses $25 copay Lenses Single vision,lined bifocal,lined trifocal, and lenticular lenses;polycarbonate lenses for dependent children under age 18 1 pair per 12 months Frames*$130 allowance for a wide selection of frames;20%off amount over allowance1 1 set per 12 months Elective contacts Up to $60 copay for standard and premium elective contact lens exams (fitting and evaluation) 1 per 12 months $130 allowance for elective contacts Instead of lens and frames benefit Necessary contacts2 $25 copay 1 per 12 months Covered in full for members who have specific conditions.Contact lenses can be chosen instead of glasses. Instead of lens and frames benefit Lens enhancements„$0 copay standard progressive lenses Most other popular options are covered after a copay,saving members an average of 30%.Members should see their doctor for special pricing on additional lens enhancements. 1 per 12 months Additional savings1 Savings on laser vision correction and additional pairs of prescription glasses and non-prescription sunglasses. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Vision Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61693-18 |08/2022 Today s date:08/29/2022 Page 5 of 10 Non-network providers Covered charges Benefit3 Frequency Vision exams Up to $45 1 per 12 months Single vision lenses Up to $30 1 pair per 12 months Lined bifocal lenses Up to $50 1 pair per 12 months Lined trifocal lenses Up to $65 1 pair per 12 months Lenticular lenses Up to $100 1 pair per 12 months Frames Up to $70 1 set per 12 months Elective contacts Up to $105 1 per 12 months Instead of lens and frame benefits Necessary contacts2 Up to $210 1 per 12 months Instead of lens and frame benefits 1 Based on applicable laws;benefit may vary by doctor location.Savings may not apply at participating retail chains. 2 Prescribed to correct extreme visual problems that cannot be corrected with regular lenses. 3 The benefit amount is the lesser of the maximum payment limit or billed amount minus the applicable copay. *VSP has agreements established with some participating retail chain providers that may also provide benefits for this covered service.Up to a $70 allowance is given for a wide selection of frames from Costco or Walmart/Sam’s Club.Not all providers at participating retail chains are in-network for exam services.Please talk to your provider or contact VSP customer care for further details. Highlights Participation 20%or 5 lives,whichever is greater Eligibility Employee: Eligible Employees include all active,full-time employees living in the United States (except part-time,seasonal,temporary or contract employees)who work at least 30 hours per week.Employees must be enrolled with coverage before it can be offered to their dependents. Dependent: Eligible dependents include the employee’s spouse and children.Additional eligibility requirements may apply. Open enrollment period Any employee or dependent that didn’t enroll within 31 days of being eligible can only enroll during the open enrollment period. Coordination of benefits Benefits from two or more carriers are limited up to 100%of the claimant s covered expenses. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Vision Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61693-18 |08/2022 Today s date:08/29/2022 Page 6 of 10 Limitations The proposed policy contains restrictions and limitations.Before making a purchase decision,review the following limitations and resolve any questions.The following limitations and restrictions are applied as required by state law or as otherwise described in the group policy. No benefits will be paid for:visual analysis or vision aids that are not medically necessary /services and/or materials not specifically included in the benefit schedule / plano lenses /two pairs of glasses instead of bifocals /replacement of lenses,frames and/or contact lenses furnished under this plan which are lost or damaged /orthoptics, vision training or supplemental testing /medical or surgical treatment of the eyes / contact lens insurance policies or service agreements /refitting of contact lenses after the initial fitting period /contact lens modification,polishing or cleaning,local state and/or federal taxes,except where required by law.Benefits will not be paid for any vision care expense for:which proof is submitted by a person who is part of the member’s or dependent’s immediate family /vision aids provided outside the United States. VSP is not a member of the Principal Financial Group. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Discounts and services Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61699-12 |07/2022 Today s date:08/29/2022 Page 7 of 10 Discounts and services Laser vision correction Employees,their spouses and dependent children save $800 with featured providers LasikPlus,TLC Laser Eye Centers or The LASIK Vision Institute or receive 15%off standard pricing or 5%off promotional pricing on LASIK through the National Lasik Network s administered by LCA Vision. Hearing aid program Through Start Hearing,employees and their families are eligible for up to 48%off hearing aids. These discounts are not insurance. The discounts and services listed here are available to members,and/or their dependents or beneficiaries,with group coverage underwritten by or with administrative services provided by Principal Life Insurance Company.The discounts and services are not a part of the policy or contract and may be changed or discontinued at any time.Although Principal has arranged to make these programs available to you,the third party providers are solely responsible for their products and services. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Services &general provisions Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61699-12 |07/2022 Today s date:08/29/2022 Page 8 of 10 Our services Online benefit administration eService offers free administration and management of all group insurance for employers and employees.Employers can add or remove employees,view and update employee information,pay premiums and more.Employees can view statuses of claims,confirm covered dependents and more. Simple payroll deduction We make employee payroll deductions easy by aligning your bill with your employees’ pay frequency:weekly,bi-weekly,monthly and bi-monthly. General provisions Renewing your coverage Your insurance runs annually or based on your rate guarantee period,but no less than annually,unless the policy terminates before that date.While the insurance is in force and subject to its termination provisions,you may renew at the applicable premium rates in effect on your anniversary. Termination and renewability of your coverage The insurance is renewable at your option.Principal Life has the right to nonrenew or terminate the insurance if:you fail to pay premium /fraud or misrepresentation occurs /your company relocates to a state where Principal Life does not offer group coverage(s)provided by your policy /your company no longer meets the participation or contribution rules /you no longer qualify as an eligible business or group /we give you advance notice of termination as required by your state. Policy changes Principal Life has the right to modify coverage under the group policy at any time to meet legal requirements or to ensure consistent application of policy provisions.In addition,you may request coverage changes,subject to approval by Principal Life. Federal and state laws Various federal and state laws may affect the rights of insureds to continue coverage. The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA),the Family Medical Leave Act (FMLA)and the Uniform Services Employment and Reemployment Rights Act of 1994 (USERRA)are examples.As an employer,you are responsible for meeting the obligations imposed by any federal and state continuation laws.However, we design and administer our policies to comply. This proposal is a general description.It is not a policy and does not modify or change the provisions of any policy or rider.If there is a discrepancy,the policy is the final arbiter of the coverage.Policy definitions and provisions may vary by state,read your policy carefully for the exact definitions and provisions.Policy limitations and exclusions apply.Benefits are limited when living outside the United States.Insurance issued by Principal Life Insurance Company,a member of the Principal Financial Groupﬁ,Des Moines,IA 50392. Principalﬁ ,Principal Financial Groupﬁ ,and Principal and the logomark design are registered trademarks of Principal Financial Services,Inc.,a Principal Financial Group company,in the United States and are trademarks and service marks of Principal Financial Services,Inc.,in various countries around the world. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Amendment information Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61701-1 |03/2018 Today s date:08/29/2022 Page 9 of 10 Existing group amendment information Principal Life Insurance Company is pleased to team up with you to develop flexible benefit solutions that fit your employees needs and your budget.With our customer-first approach,we’re committed to offering you comprehensive benefits at an affordable price. We re pleased to present you with this proposal,generated from your existing Principal Life account.The proposal contains additional benefit options you may wish to consider.If this proposal reflects a revision of existing products,the changes indicated on this proposal will be made to the products selected.Other features and provisions would stay the same.The sign-off below will approve the revisions for processing. If this proposal adds a coverage to your account,please include a signed application with this proposal. If non-benefit changes such as updates to eligibility,waiting periods and/or name or contact information are requested, please document in the space below. • • • Sign below for authorization of request(s): Officer Signature Date Producer Signature Date Please note:The final approval of this proposal and any accompanying non-benefit changes are subject to Principal Life underwriting guidelines and federal or state regulations. Presented to:CITY OF JEFFERSON Effective date:January 1,2023 Compensation information Insurance issued by Principal Life Insurance Companyﬁ,711 High Street,Des Moines,IA 50392 Proposal number:08282210064-2 1145916 Contract state:MO GP61700-1 |03/2018 Today s date:08/29/2022 Page 10 of 10 Disclosure of compensation information As a result of this sale,I (or my firm)may receive compensation (cash or otherwise)that is based in part on factors such as total deposits,assets or premium volume and persistency or profitability of the business I sell.The cost of this compensation may be directly or indirectly reflected in the premium or fee for this product.I may receive this compensation from the insurer and/or entities through which I place business. Please contact me if you have any questions about this compensation. Note:Customer’s signature is required only when the producer is also receiving compensation directly from the customer.A copy of the signed document should be given to the customer.The broker should keep the original in the client file. I acknowledge paying compensation directly to the producer and receipt of the above information before purchasing the contract under consideration. Customer signature Date cc:Client File RESOLUTION SUMMARY RESOLUTION NO: RS2022-28 SPONSOR: Councilmember Wiseman SUBJECT: Authorizing Sun Life Financial for Group Basic, Supplemental , and Dependent Life; AD&D ; Long-Term Disability; Accident ; Hospital Indemnity and Critical Illness insurances DATE INTRODUCED: September 19,2022 DEPARTMENT DIRECTOR(S): ,-____:~;:::::::::~~s---::::::::::.....l....:......:::::..I.:::------- CITY ADMINISTRATOR: ~~r---__,~=q.~~~---------- Staff Recommendation: Approve Summary: Authorizing Sun Life Financial to provide Group Basic, Supplemental , and Dependent Life ; AD&D ; Long-Term Disability; Accident; Hospital Indemnity and Critical Illness insurances for City employees and their dependents for calendar years 2023 and 2024 . Origin of Request: Human Resources Department Responsible: Human Resources I Administration PERSON RESPONSIBLE: GAIL STROPE I Steve Crowell Background Information: Through the assistance of Wallstreet Insurance , the City recently reviewed renewal proposals for Basic, Supplemental , and Dependent Life ; AD&D ; Long-Term Disability; Accident; Hospital Indemnity and Critical Illness insurances for City employees and their dependents for the calendar year 2023. Sun Life Financial is offering competitive rates and a rate guarantee for at least two years . After reviewing , Staff recommends working with Sun Life Financial for these products . All plan designs and rates remain the same as our current plans with the exception of Long-Term Disability (L TO), and are written net of commission . L TO rates will increase slightly and the maximum benefit will increase from $4000 to $7000. City Staff will utilize BSwift for on-line open enrollment, the cost of which will be covered by Sun Life Financial. Fiscal Information: Long-Term Disability will increase by $5,446 per year. Resolution Terms: Authorizes Sun Life Financial as th e provider of ben efits for Basic, Supplemental , and Dep e ndent Life; AD&D ; Long -Term Disability; Accident; Hospital Indemnity and Critical Illness insurances for City employees and their dependents , effective January 1, 202 3 for two years , subject to annual appropriation . Current Renewal Basic Life $0.08/$1000 $0.08/$1000 AD&D $.02/$1000 $.02/$1000 LTD $.30/$100 $.327/$100 Accident EE $11.17 $11.17 ES $16.65 $16.65 EC $18.54 $18.54 EF $24.02 $24.02 Supplemental Life Under 20 $0.048 $0.048 20-24 $0.048 $0.048 25-29 $0.051 $0.051 30-34 $0.073 $0.073 35-39 $0.092 $0.092 40-44 $0.140 $0.140 45-49 $0.233 $0.233 50-54 $0.377 $0.377 55-59 $0.709 $0.709 60-64 $0.811 $0.811 65-69 $1.484 $1.484 70+ $1.484 $1.484 Dependent Life $1.88/unit $1.88/unit Hospital Indemnity EE $21.80 $21.80 ES $45.49 $45.49 EC $37.60 $37.60 EF $61.29 $61.29 Critical Illness Current Rates Employee Paid Guaranteed Issue Level : $15,000 Non-Tobacco User Attained Age EE ES EC EF 0-29 $6.03 $9.74 $7.64 $11.35 30-39 $8.58 $13.56 $10.91 $15.17 40-49 $16.53 $25.49 $18.14 $27.10 50-59 $32.13 $48.89 $33.74 $50.50 60-69 $55.83 $84.44 $57.44 $86.05 70-79 $111.48 $167.91 $113.09 $169.52 80+ $111.48 $167.91 $113.09 $169.52 Tobacco User Attained Age EE ES EC EF 0-29 $6.48 $10.48 $8.09 $12.02 30-39 $10.08 $15.81 $11.69 $17.42 40-49 $24.48 $37.41 $26.09 $39.02 50-59 $56.28 $85.11 $57.89 $86.72 60-69 $108.93 $164.09 $110.54 $165.70 70-79 $214.98 $323.16 $216.59 $324.77 80+ $214.98 $323.16 $216.59 $324.77 Renewal Rates Employee Paid Guaranteed Issue Level : $15,000 Non-Tobacco User Attained Age EE ES EC EF 0-29 $6.03 $9.74 $7.64 $11.35 30-39 $8.58 $13.56 $10.91 $15.17 40-49 $16.53 $25.49 $18.14 $27.10 50-59 $32.13 $48.89 $33.74 $50.50 60-69 $55.83 $84.44 $57.44 $86.05 70-79 $111.48 $167.91 $113.09 $169.52 80+ $111.48 $167.91 $113.09 $169.52 Tobacco User Attained Age EE ES EC EF 0-29 $6.48 $10.48 $8.09 $12.02 30-39 $10.08 $15.81 $11.69 $17.42 40-49 $24.48 $37.41 $26.09 $39.02 50-59 $56.28 $85.11 $57.89 $86.72 60-69 $108.93 $164.09 $110.54 $165.70 70-79 $214.98 $323.16 $216.59 $324.77 80+ $214.98 $323.16 $216.59 $324.77 RESOLUTION RS2022-28 Sponsor: Co u nci lmember W iseman A RESOLUTION AUTHORIZING SUN LIFE FINANCIAL FOR BASIC, SUPPLEMENTAL, AND DEPENDENT LIFE; AD&D; LONG TERM DISABILITY; ACCIDENT; HOSPITAL INDEMNITY AND CRITICAL ILLNESS INSURANCES WHEREAS , Sun Life Financial has offered group coverages for C ity of Jefferson employees to participate ; and WHEREAS , the City has provided group coverages to employ ees and ret irees for many years; and WHEREAS , Staff has reviewed available options and feels Sun Life Financial is the best option available both to the employees and the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : SECTION 1. The City Council authorizes Sun Life Financial as the provider of benefits for the City of Jefferson and its employees . SECTION .f.. This Resolution shall be effective upon passage and approval. Adopted this 191h day of Septembe r, 2 022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk