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12-0534 Tourism Council
f ' CITY OF TYBEE ISLAND BUILDING PERMIT DATE ISSUED: 10-3-2012 PERMIT#: 120534 WORK DESCRIPTION TENTS FOR PIRATES FEST WORK LOCATION 16"STREET PARKING LOT OWNER NAME TYBEE ISLAND TOURISM COUNCIL ADDRESS PO BOX 491 CITY,ST,ZIP TYBEE ISLAND GA 31328-0491 PHONE NUMBER CONTRACTOR NAME TYBEE ISLAND TOURISM COUNCIL ADDRESS PO BOX 491 CITY STATE ZIP TYBEE ISLAND GA 31328-0491 FLOOD ZONE BUILDING VALUATION SQUARE FOOTAGE OCCUPANCY TYPE P TOTAL FEES CHARGED $300.00 PROPERTY IDENTIFICATION# PROJECT VALUATION $ 1.00 TOTAL BALANCE DUE: $300.00 It is understood that if this permit is granted the builder will at all times comply with the zoning,subdivision,flood control,building,fire,soil and sedimentation,wetlands,marshlands protection and shore protection ordinances and codes whether local,state or federal,including all environmental laws and regulations when applicable,subsequent owners should be informed that any alterations to the property must be approved by the issuance of another building permit. Permit holder agrees to hold the City of Tybee Island harmless on any construction covered by this permit. This permit must be posted in a conspicuous location in the front of building and protected from the weather. If this permit is not posted work will be stopped. The building contractor will replace curb paving and gutter broken during construction. This permit will be voided unless work has begun within six months of the date of issuance. Signature of Building Inspector or Authorized Agent: p A5tva4t.t- P.0.Box 2749-403 Butler Avenue,Tybee island,Georgia 31328 (912)786-4573-FAX(912)786-9539 www.cityoftybee.org CITY OF TYBEE ISLAND TENT/CANOPY APPROVAL/REQUIREMENTS Telephone: (912)472-5030 Fax: (912)786-9539 Event: Pirate Fest Date(s) of Event: 10/05/2012 to 10/07/2012 Location of Tent: 16th Street Parking Lot Contact Person: Casey Slone Phone: 912-433-0129 Number of Tents: 4 Size: 1—66' x 150' and 3 —15'x 15' Date Erected: October 1-2, 2012 Date Down: October 7-10, 2012 X DNR Permit required: Yes Received On 08/08/12 Contractor Registration: Yes Received On Tent Provider: Savannah Special Events by Ranco Tent Erected by: Savannah Special Events by Ranco Address: 1200 West Bay Street,Savannah, GA Emergency phone number: Robert Eichhorn 912-657-0358 Wind resistance: 45 MPH On-site tent expert/Person of Responsibility: Casey Slone Emergency phone number: 912-433-0129 Flame retardant certificate- Date of last treatment, name of chemical used in treatment, name of firm or X individual treating fabric and testing agency and standard use. Labeling and/or other certification may be acceptable to the fire code official. RECEIVED 07/27/2012 X Site plan—See Tent and Canopy Policy for specifics RECEIVED 07/27/2012 Emergency access • No parked vehicles permitted within twenty (20)feet of tent. • For tents that have more than one exit,there shall be an unobstructed fire break passageway of not less than twelve (12) feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. • For every 50 feet of side-by-side tents, provide a minimum 5 foot wide emergency access walkway. Comprehensive general liability- Hosting organization, permit holder, or host establishment X Liability insurance-Tent provider RECEIVED 07/27/2012 X Hold Harmless Agreement- Hosting organization, permit holder, or host establishment RECEIVED 07/27/2012 Per Provider and provider's engineer,tent will be secured to ground by concrete blocks. Tents will be secured with one (1) 2,000 pound block at each staking station. Maximum Occupant load: 1300—66' X 150' / 100—40'X 36' VIP Area Exits: 66'x 150' - Must have a minimum of six(6) exits with each exit a minimum of 120 inches in width. • Each exit must be marked and have emergency lights. • Each exit must remain open and shall not be obstructed. Required number of approved fire extinguishers in the main tent: Four- 3A4OBC with current inspection tag. Required number of approved fire extinguishers in each cooking tent: One-3A4OBC with current inspection tag. Note: Fire extinguishers must be visible and readily available for use within 75 feet of travel distance for total event site. Tables allowed: ONLY IN VIP AREA How many tables: 9 cocktail tables Seats allowed: N/A Electrical-Only a state licensed electrical contractor may apply for this permit and request the inspections which MUST be completed before the event is opened to the public. Southern Electric, 1415 Parrish Road, Statesboro, GA 30458—Lawton Brannen—912-536-2362 Electrical Permit- Required for any electrical installations or wiring including, but not limited to, any lighting and power supply to the general area, electric motors and/or lights or any electrical installations relating to stages, stands, general lighting, emergency lighting, exit signs, concession stands or tents. Protective mats- Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting-All wiring and lighting shall be free from damage.All electrical connections, switches, and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and/or electrical wiring. Pathway illumination -Shall be provided in compliance with the provisions of the IBC and IFC and subject to the field approval of the Fire Marshal. Generators • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants/general public in a safe manner. • The exhaust shall be directed away from combustible material(s), people, and/or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Cooking allowed: Yes- limited to three (3) designated cooking tents—15'x 15° Deep-fry cooking allowed: No Flammable or combustible liquids must be located outside of structure. Note: Storage, use, or handling of flammable liquids or gases shall be prohibited at the site unless specifically approved and inspected by the Fire Marshal. • LP gas tank must be secured in place to prevent tipping with a minimum three foot clearance around tank. • Any LP tank larger than 20 lbs. shall be ten (10) feet from tent and have the proper size gas line secured. • Metal trash can with lid required. • Fire extinguisher readily available. No smoking permitted within the tent. Approved "No Smoking" signs posted. Trash and Debris: Keep ground area and thirty(30)foot perimeter clear of trash and debris. No hay, straw, shavings, or similar materials shall be permitted to be used within any structure used as assembly occupancy. Power Sources- Provide 2 power sources with 1 being for emergency use. Emergency Plan-Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: 66'x 150' - Provide a minimum of 6 crowd control managers with 1 serving point of contact. Point of contact information to be provided to City Manager, Fire Chief, Officer Warren "Hodad" Millikan, and Police Chief. X High Winds: EMERGENCY PLAN PROVIDED ON 07/27/2012 Comments: - Safety inspection o no later than 9:00 am on October 4,2012. - Twenty-one (21) a kn sidewalk café area must be controlled to not interfere with crowd movement out of main tent City Official Signature ,,,�, � Approval Date: 10/03/2012 City Official Printed Name: Dianne K. Otto �z 01; X= , City or Tybee Island • Planning & Zoning Dept. UMW ! � .�,`� Inspection Report ■m , I 403 Butler Ave. • P.O. Box 2749 • Tybee Island GA 31328 """ � ��r Phone 912.472.5032 • Fax 912.786.9539 CODENOUo�IL MEMBER Permit No. ! k' - (.J ,3(--- Date Requested 104141- Owner's Name �(;,_,,.1%, 1 Date Needed !D/e�1, Gen. Contractor Subcontractor Contact Information 71(21-:,T,1-_, .1 .1 . . (.-)/2- Project Address 1 7 1 1_41--t-r I r .- Scope of Work 7-,=. �; I ', -vi I 1 .b -fir E) Inspector ,7t4 Date of Inspection , `, r '• Inspection li i:� ,.r,:.ca- ( -- Pass ❑ Fail-❑ °°Fee 1.r- Ar '' / f Inspection t ? _ ,3� Pass El Fail 0 Fee Inspection Pass ❑ Fail ❑ Fee A' i; Inspection Pass ❑ Fail ❑ Fee ZrrAP4(4 Weill° i � Staging 2ft height • Generatpr i Staging 3ft height # Dumpster Dee Island Pirate Fest 0 Staging 4ft height 66ft x 150ft Layout 40ft x 12ft-Trailer(Beer and Coca Cola) i September 26,2012 15ft x 15ft-Food Tents Inflatable Bounce House ii 10 ft x 10ft Vendor/Hospitality/Gate Tents Replica Pirate Ship ® Portable Restrooms -20ft Drape -- Bicycle Rack (barriers) Performaince space (no platforms or staging) Refreshments • Tables I., , V R T. p I A a P L.m>n FF i limi Sidewalk ._. Sidewalk ',- ewalk -.,- __ S,d S,dcwalk Sidewalk �. :,._ _.._. Strand Avenue LL 0 ■ , 1 C,1 1,2 13 l 'S I` �� i 20 2172 yo. I .. No Public Paring '� yA ..µ • I ��•��� o o � � .. .. 23,4 25 � �*;: � i ONLY ERlT fxf4� cx q .. • • \ r _ axT ce�ea ee e e o K o " c e u a m 63 k62d1#f F • SZ' , 54ti '011:: 6251.. egg P41 42/41 4U 3i '.i, , ? .,021 •x<c: , It S.,,elk CI: d Staging 2ft height • Generator R CEIVED 0 Staging 3ft height • Dumpster mot% -/ a 2012 Tybee Island Pirate Fest • Staging Oft height 66ft x 150ft Festival Layout 40ft x 12ft-Trailer(Beer and Coca Cola) Updated September 10,2012 15ft x 15ft-Food Tents C.Slone Inflatable Bounce House • 10 ft x 10ft Vendor/Hospitality/Gate Tents • Replica Pirate Ship • Portable Restrooms —2Oh "� Drape -- Bicycle Rack(barriers) Performance space (no platforms or staging) Refreshments • Tables a i V R y �L V V • z L y d d > L N Q L t` 7 y R cd MEL_-- L� 'i -AMIN Sidewalk Srdewalk Sidewalk Sidewalk _ .. Sidewalk _- Strand Avenue IXIT EXIT m I ill 1314 15 18192O.21' i j ON, I I —EXIT ---EXIT EXIT.r • .1% �I ■ Na Public Parking 1 • T 18th St • EXI Closed•Beach Access Open �c • • • 54 I e sp 48 47464544 434241 40 39 38 3.7 36.35343332 ;3130292&27 26252423 22; • • ZOr Sdewak Closed i-IT I♦ Sidewalk and ! Staging 2ft height • Generator D Staging 3ft height • Dumpster RECEIVED 2012 Tybee Island Pirate Fest ® Staging 4ft height 66ft x 150ft '/�..../2_ Festival Layout 40ft x 12ft-Trailer(Beer and Coca Cola) Updated September 10,2012 15ft x 15ft Food Tents C.Slone Inflatable Bounce House • 10 ft x l Oft Vendor/Hospitality/Gate Tents Replica Pirate Ship • Portable Restrooms -loft Drape Bicycle Rack(barriers) Performance space (no platforms or staging) Refreshments • Tables a a t R V L al eJ V a it 6 r. = L A MI: L 4 N U H L_ NW... Sidewalk _. Sidewalk Sidewalk MIL._. Sidewalk S.dercalk Strand Avenue EXIT EXIT "' -- EXIT EXIT EXIT. - ■ / € ', s 2 3 4;5_Lb 79.Li1 T I IT14_ 15,617' ( _ Er—J1 ° )_ ■j i No Public Parking /✓/� `\J I ==:00 (lam ■ `r EXIT Closed 18th St ■ Beach Access Open _ .,-f i 12 -r� 1°6-. '•• • • .�❑ - IN Pr 54 '2" 49 p...., 47464544 342;4140 39 38 a41 36 35343332 3130' e27 ,0 423 , Sidewalk Closed _ ¢'.n - - - .. Sidewalk Closed cl Monday, October 8, 2012 0 12pm o Q Q ■ ■ ■ Closed to the public 7 .'''' Limummir .1;Lor (L.' gl ..,' g CD rfE,Nph Su-n, - ((n �� Strand Avenue k/ I ENTRANCE V Q' EvM1iu o.rkaa Mainstage Tent IR,RS r , 60-ft x Oft GR..„„T,';..th.-,. 11ffiWBaux�ms ,. 31i1flIiCl.i'_ t I Sukualk 1lo., SM 41k CIn.d CD D. Ii c Monday, October 8, 2012 3 2pm D N Closed to the public y G r F Yn gl Low •:', ,.. F U k .. a $ Strand Avenue 1 Eras xw ri I ,,,euhllr e,rkinp GATE Mainstage Tent R„,=,LArr.&a.4 ,0M,r Ptl6lk Qill.�- 60ft X4 Oft rpy s,n.u.w Ck a subwaa CLmJ o Monday, October 1, 2012 cy 7am to , Q Closed to the public a Q v C . c i j, N Q U 'G ` C immor a o T n a N N+ La...,�k F Sak..n L•11111•1vi---t n Strand Avenue CD U v vniaPaa Staging for equipment I E G '�FV _ 9 9 Mainstage Tent rn Yl,ee,s,,e� 60ft x3Oft D ... _ Sara AGael sro.wall ct∎,ed SPmlan CM,N . D n' Q D Wednesday, October 3, 2012 7am D CD ® ® Closed to the public N ii H F I y F t 0=a > U _ N y ._ . . . x ykw,n Strand Avenue CEQ I 1 0 Children's Tent Mainstage Tent • s..,rnrM1 r tryM AA,Barham` 60ft x40ft 60Ft ge T ,..N 0.4 Snkwall ClvM SI.lw+lkfbad V LOP--Pirate Fest Page 2 of 2 AUG 0 6 2012 If you have any questions or concerns about this project feel free to contact Deb Barreiro at 912266.3695 or by e-mail at deb.barreiro @dnr.state.ga.us Sincerely, fin --e"---1 Brad Gane Chief Ecological Services Section Enclosure: 2012 Tybee Island Pirate Fest Site Plan cc: Karen Reese City of Tybee Special Events Coordinator P.O. Box 2749 Tybee Island, GA 31328 File# 82108.1011AM Piratefest Dianne Otto Subject: Pre-Pirate Fest meeting Location: City Hall Auditorium Start: Thu 9/27/2012 10:00 AM End: Thu 9/27/2012 10:30 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: Chantel Morton Required Attendees: Casey Slone; Joe Wilson; Daniel Carpenter; Skip Sasser; Parking; Robert Bryson; William Moseley; Diane Schleicher; Dianne Otto Pirate Fest Final site plan 2012 SEA.pdf 9-10-12.pdf 1 q- im- iz ati ` RECEIVED I (J.)/u, .- . t _AA _ JI L .a■ a cuy‘fti. c,t_lo• _ .(c) -}1/14 6AL AA_ . A J LJ I ■A 1 OPP C41,MD-LPACH---- gOA A • • Ake (A)V104 0)1(l ui-e 12 . - 1 Imo. ._I Cm: OrdalAraillIMMAATM (1. C.)__“■■°P 2 -■44 a 474 C i TY BEE ', ISLAND 1111iUI}:; G E O R G I A S A V A N N A H 'S B r A C H June 1, 2012 Re: Georgia Department of Natural Resources Application 2012 Tybee Island Pirate Fest To whom it may concern: Please find our request for the approval of the Tybee Island Pirate Fest enclosed.This is the seventh year of the event and we anticipate no changes to the previous layout. Should you have any questions, please feel free to contact me at your convenience. Thank you for your consideration, iota - Casey Slone Special Events Manager P 912.786.5444 C 912.433.0129 E cslone@tybeevisit.com Pace 1 of 4 Tybee Island Tourism Council PO Box 491 Tybee Island, GA 31328 rigTY BEE f,e ISLAND 11llUttl G E O R G I A SAVANNAH 'S BEACH Tybee Island Location 0,/i ..x i - : i iP f • e. { i 'ii iiti Festival Location - ' ri ,,:_ M `C s 1 t Al } ,' j '1 "! �•; ; �. .f A rn '.lr. € r.. • ✓ -?a : Tybee Island Tourism Council PO Box 491 Tybee Island,GA 31328 iWalleM/12a4 9//e&d Q5en 1200 West Bay Street Savannah, GA 31415 Phone: 912-944-6200 Fax: 912-944-0990 July 19, 2012 To Whom it May Concern, Savannah Special Events by Ranco has noted I,Robert Eichhorn, as the emergency contact in the contract for Pirate's Fest 2012 (Tybee Tourism Council, Job It 111479). In the event of an urgent situation, I have listed my information below so that I may be available to you in a variety of ways: Robert Eichhorn Cell: 912-657-0358 Office: 912-944-6200 Rob @Rancotents.com For further questions or concerns, please feel free to contact the office at the phone number listed above. Sincerel Robert Eichhorn Operations Manager �—..4, RANCO-2 OP ID:SC A °RL CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 07/19/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 912-489-3716 CONTACT Glenn/Davis&Associates Inc 23452 Hwy 80 East 912-489-3717 (AlC,,NNo.Eat): FAX No): Statesboro,GA 30461 E-MAIL Sean P.Davis ADDRESS: INSURERS)AFFORDING COVERAGE NAIC# INSURER A:Owners Insurance Co 32700 INSURED Ranco Tent Rentals,Inc.& INSURER B: Savannah Special Events 1200 West Bay Street INSURER C: Savannah,GA 31415 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MMIDDIYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY 48035846 12/31/11 12/31/12 DAMAGES(RENTED 1,000 PREMISES(Ea occurrence) $ ,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG_ $ 2,000,000 PR POLICY 4 LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 A X ANY AUTO 4826485900 12/31/11 12/31/12 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per $ AUTOS AUTOS ( accident) X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE _ $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER A ANY PROPRIETOR/PARTNER/EXECUTIVE 48496426 12/31/11 12/31/12 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION TYBEETR SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Tybee Tourism Council ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 491 Savannah,GA 31328 AUTHORIZED REPRESENTATIVE Sean P.Davis i ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 66ft x 150ft 2012 Tybee Island Pirate Fest 40ft x 12ft-Beer Truck Festival Layout out Updated July 31,2012 • 15ft x 15ft-Food Tents C.Slone Inflatable Bounce House • 10 ft x 10ft Vendor/Hospitality/Gate Tents • Replica Pirate Ship • Portable Restooms -20e Staging Ail J v o r ° F a t ¢' r F Q L s `a U vi F . Sid�wall .. SIdewdk Sidcxalk .... S,d, k MIE_... Sukwall Strand Avenue I SE I EAT -... EMIT ........EXIT -_ No I', P,e,g O maw maw ' ■■■ ONLY I 18th St -- EXIT Cloud Bench kcea:Open It \It> ■ I I + ' Ili:I l l r .-a ; �.',, d :. . I. rte. .., EXIT .......EXIT _[ I ,mem Sdewelk CIoaN Sidexalk CI....;I 11■f TYBEE {, , ISLAND GEORGIA 11111111 11111 SAVANNAH ' S BEACH 2012 PIRATE FEST SEVERE WEATHER ACTION PLAN Purpose: The 2012 Pirate Fest Inclement Weather Action Plan serves to outline necessary steps in the event of weather threatening the safety of event attendees,volunteers, city workers, and employees. The severe weather pre-plan includes, at a minimum, the following points that are addressed in more detail below: • A chain of command that identifies the individual(s) who have the authority to remove individuals from the field or a given activity. • A designated weather watcher.This is someone who actively watches for signs of threatening weather and informs those who are in charge of removing individuals from the field. • Means to monitor local weather forecasts and/or severe weather warnings. • Specific criteria for cancellation, suspension, and resumption of activities. • Recommended weather safety strategies. • A list of safe areas for people to find shelter from the dangerous weather. A. Definitions • TITC:Tybee Island Tourism Council • SEM:TITC Special Event Manager • Main Tent: 66ft x 150ft tent on the north end of event area, housing the entertainment stage • Full Event: any event area blocked to the public for purposes of the 2012 Tybee Island Pirate Fest. • Safety Team:TITC Special Event Manager, Pirate Fest Site Manager, Police Chief, Fire Chief, and City Manager B. Chain of Command To prevent any confusion on the day of the event,TITC Special Events Manager will establish and review a chain of command, as well lightning,wind, and severe weather policies and procedures as part of pre-planning activities.The Special Events Manager will also review the established chain of command on the day of the event with all on-site volunteers and staff when inclement weather is a possibility. (See Figure 1) The chain of command will be finalized and distributed by: September 1,2012 C. Weather Watcher The designated weather watcher will have the duty to be aware of approaching storms and to watch for signs of dangerous weather. In the event of dangerous weather in the area, it is the weather watcher's responsibility to inform the event manager of the potential danger associated with the incoming weather and make recommendations regarding suspension of event activities. 1 The weather watcher will be provided with the tools necessary to accurately and consistently monitor the weather.The persons) assigned to this position will be held to a strict no-alcohol policy during assigned shifts. D. Monitoring Local Weather The weather watcher may utilize television radar reports, internet radar reports, and/or radio/telephone communications with the Tybee Island Police Department (TIPD) to monitor weather events. Monitoring is to be done before, during, and after suspension of the event.The weather watcher will also watch the skies for flashes of lightning and listen for their accompanying thunderclap. E. Criteria for Suspension and Resumption of Activity Once signs of dangerous weather have been demonstrated to the designated on-site weather watcher, he/she will relay this information using the established chain of command. The following are criteria for suspension and resumption of event areas: Prior to Event Opening Tybee Island Pirate Fest is a rain or shine event. All reasonable efforts will be made to open the event to the public. Event cancellation will only occur in the event of a catastrophic weather event.These events include tornado, hurricane, flooding, and fire. TITC and the designated safety team will make cancellation recommendations no later than 24 hours prior to gate opening. During Event Activity Wind Wind Speed 0 -25 mph No Action 25 -35 mph Weather Watcher alert SEM 35 mph Safety Team on watch 45 mph Main Tent evacuated 55 mph Activities suspended Severe Weather Lightning No Lightning Indicated No Action Lightning within 35 miles Weather Watcher alert SEM Lightning within 20 miles Safety Team on watch Lightning within 4 miles Full event notification Severe Thunderstorm No Storm Indicated No Action Thunderstorms Detected within 35 miles Weather Watcher alert SEM Severe Thunderstorm Watch Safety Team on watch 2 Severe Thunderstorm Warning Full event notification Tornado No Storm Indicated No Action Thunderstorms Detected within 35 miles Weather Watcher alert SEM Tornado Watch Safety Team on watch Tornado Warning Full event notification F. Zone Safety Action Plan • Zone 1 • Components: Main tent, event stage, back stage, and VIP area • Primary Contact: Site Manager • On Watch:The Site Manager is to notify tenting specialists, electrical staff, theatrical staff, and security volunteers to prepare for evacuation. • Evacuation:Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to safely guide visitors out of the tented area. 1. Should evacuation occur during the concerts (Friday and Saturday evenings), a designated volunteer will make an announcement from the stage. All concerts will be halted and evacuation instructions will be given from the stage. • Zone 2 • Components: beer trailer, Pirate Pub, food tents • Primary Contact:TBD • On Watch: Zone 2 Capitan will notify all food vendors, bartenders, beer truck operators, and entertainers to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease serving and guests will be notified via Zone 2 Capitan to leave the area through designated exit. • Zone 3 • Components: vendors spaces (1-13 and 30-41) and restrooms (1-12) • Primary Contact:TBD • On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via (???) and lead patrons to designated exit. • Zone 4 • Components: entrance gate • Primary Contact:TBD • On Watch: Zone 4 Capitan will alert gate volunteers and box office staff to prepare for a possible evacuation. • Evacuation: box office will be asked to cease selling tickets and to instruct any visitors to move to a safety-designated area. • Zone 5 • Components: vendors spaces (15-29 and 43-57) and restrooms (13-20) • Primary Contact:TBD • On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via (???) and lead patrons to designated exit. • Zone 6 • Components: children's tent, small stage • Primary Contact:TBD • On Watch: Zone 6 Capitan will alert vendors and entertainers to prepare for a possible evacuation. 3 • Evacuation:Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to guide visitors out of the tented area. G. Safe Areas • Tybee Gym 204 5th Street • Ocean Plaza 1401 Strand Avenue H. Communication Equipment • Mainstage sound equipment • (2) Bullhorns 4 Weather Wa P ilikecial — TITC SEC Events Manager Representative I I Pirate Fest Zone 1 _ Zone 1 and 2 _ Officer Warren PF Task Force— Site Manager Captain Volunteers Visitors "Hodad" Milikari — Ranco Tent Reps. — Food Vendors Police Chief TITC SEC li I Zone 2 — Technical Crews Beer Truck - Fire Chief Captain iiii Pirate Pub Visitors Vendors Zone 3 Captain it___ Visitors Gate Volunteers — Entering Visitors Zone 4 Captain SCAD Box Office Vendors Zone 5 Captain Midway Visitors 2012 Tybee Island Pirate Fest Little Matey's Cove Chain of Command Volunteers — Visitors Zone 6 Updated: July 31, 2012 Captain Entertainers 2012 Tybee Island Pirate Fest FF S pecial Event Application Supplement © - V'IT Applicant: Casey Slone Attachment A Tybee Island Tourism Council Phone: 912.433.0129 Email: cslone @tybeevisit.com A1-2) Event Schedule including set up and break down times. (See pages 7-9 for set up and breakdown drawings) Monday, October 1st 7am Yellow Festival Zone closed for site prep (roundabout to Izlar Ave and T.S. Chu's Terrace to 17th Place) Wednesday, October 3rd 7am Pink Festival Zone closed for site prep (Silver Ave to T.S. Chu's Terrace beach side) 5pm Blue Festival Zone closed for site prep (Silver Ave to T.S. Chu's Terrace strand side) Full full parking lot closed to public Thursday, October 4th Full full parking lot closed to public Friday, October 5th (Event opens to public at 5pm) 9am -3:30pm Site prep and vendor set up 5 pm-1 1 pm Thieves Market Open 6pm-6:30pm Pirate Invasion 6pm-1 1 pm Live Music 11 pm-1 1:30pm Clean Up Saturday, October 6th 9am-l0am Set up and inspections 1 0am-1 1 pm Thieves Market Open 10am-7pm Children's Area Open 1 pm-2:30pm Parade Lineup 3pm-5pm Pirate Victory Parade 6pm-1 1 pm Live Music 1 1 pm-1 1:30pm Clean Up Sunday, October 7th 10am-1 1:30am Set up and inspections 12pm-4pm Thieves Market Open 12pm-4pm Children's Area Open 4pm-7pm Clean Up and Vendor Tear Down Monday, October 8th 12pm Blue Zone Reopened (Silver Ave to T.S. Chu's Terrace strand side) 2pm South End of parking lot reopened (17th Street to 18th Street) Wednesday, October 10th 10am Full lot restored and opened TITC -Tybee Island Pirate Fest Special Event Application Supplements 6 --t n Wednesday, October 3, 2012 u (D 5pm N_ Q D Closed to the public n — — m F. A 7 Al b T n H , Q n CD z 3 .. d a U > F',5 V u-) 1 LOW R•dtm,11, , 0 Strand Avenue a I 4 (I 1.. 0 M L i Children's Tent I N` ` i Mainstage Tent 1 H r nn my fi0ft x40ft 64ft xH Oft N VI,eae t D n _ � D I 0 Thursday, Oct. 4- Sunday, Oct. 7 3 o 15ft x 15ft tent - - Beer trailer Closed to the public toff x 10ft tent - Restroom • Cocktail Table ▪ 8ft Table t e it y N ril s U c > ., t Lop- SHevrall r rn r. I. Strand Avenue I I a --- 1 I 0 w ran„gyp„Y,,,g Children's °n,Y Mainstage Tent Tent 60ft x13Oft ,x,,,s, r°elirB • • • • • • •„nroo,� 60ft x40ft .. H 1 Swwc n..0 Slk..,u cmun 54,1exalY rimed CO ► l r , TYBEE ISLAND 1111111 11111►11`x.° E O R, AT A SAVANNAH ' S BEACH 2012 PIRATE FEST SEVERE WEATHER ACTION PLAN Purpose: The 2012 Pirate Fest Inclement Weather Action Plan serves to outline necessary steps in the event of weather threatening the safety of event attendees, volunteers, city workers, and employees. The severe weather pre-plan includes, at a minimum, the following points that are addressed in more detail below: • A chain of command that identifies the individual(s) who have the authority to remove individuals from the field or a given activity. • A designated weather watcher. This is someone who actively watches for signs of threatening weather and informs those who are in charge of removing individuals from the field. • Means to monitor local weather forecasts and/or severe weather warnings. • Specific criteria for cancellation, suspension, and resumption of activities. • Recommended weather safety strategies. • A list of safe areas for people to find shelter from the dangerous weather. A. Definitions • TITC: Tybee Island Tourism Council • SEM: TITC Special Event Manager • Main Tent: 66ft x 150ft tent on the north end of event area, housing the entertainment stage • Full Event: any event area blocked to the public for purposes of the 2012 Tybee Island Pirate Fest. • Safety Team: TITC Special Event Manager, Pirate Fest Site Manager, Police Chief, Fire Chief, and City Manager B. Chain of Command To prevent any confusion on the day of the event, TITC Special Events Manager will establish and review a chain of command, as well lightning, wind, and severe weather policies and procedures as part of pre-planning activities. The Special Events Manager will also review the established chain of command on the day of the event with all on-site volunteers and staff when inclement weather is a possibility. (See Figure 1) The chain of command will be finalized and distributed by: September 1, 2012 C. Weather Watcher The designated weather watcher will have the duty to be aware of approaching storms and to watch for signs of dangerous weather. In the event of dangerous weather in the area, it is the weather watcher's responsibility to inform the event manager of the potential danger associated with the incoming weather and make recommendations regarding suspension of event activities. The weather watcher will be provided with the tools necessary to accurately and consistently monitor the weather. The person(s) assigned to this position will be held to a strict no-alcohol policy during assigned shifts. D. Monitoring Local Weather The weather watcher may utilize television radar reports, internet radar reports, and/or radio/telephone communications with the Tybee Island Police Department (TIPD) to monitor weather events. Monitoring is to be done before, during, and after suspension of the event. The weather watcher will also watch the skies for flashes of lightning and listen for their accompanying thunderclap. E. Criteria for Suspension and Resumption of Activity Once signs of dangerous weather have been demonstrated to the designated on- site weather watcher, he/she will relay this information using the established chain of command. The following are criteria for suspension and resumption of event areas: Prior to Event Opening Tybee Island Pirate Fest is a rain or shine event. All reasonable efforts will be made to open the event to the public. Event cancellation will only occur in the event of a catastrophic weather event. These events include tornado, hurricane, flooding, and fire. TITC and the designated safety team will make cancellation recommendations no later than 24 hours prior to gate opening. During Event Activity Wind Wind Speed 0 -25 mph No Action 25 - 35 mph Weather Watcher alert SEM 35 mph Safety Team on watch 45 mph Main Tent evacuated 55 mph Full event closed Severe Weather Lightning No Lightning Indicated No Action Lightning within 35 miles Weather Watcher alert SEM Lightning within 20 miles Safety Team on watch Lightning within 6 miles Full event evacuated* *event reopened 30 minutes following final lightning strike or if the storm has moved 7+ miles from event site Severe Thunderstorm No Storm Indicated No Action Thunderstorms Detected within 35 miles Weather Watcher alert SEM Severe Thunderstorm Watch Safety Team on watch Severe Thunderstorm Warning Full event evacuated* *event reopened following release of warning Tornado No Storm Indicated No Action Thunderstorms Detected within 35 miles Weather Watcher alert SEM Tornado Watch Safety Team on watch Tornado Warning Full event evacuated* *event reopened following release of warning F. Zone Safety Action Plan • Zone 1 i. Components: Main tent, event stage, back stage, VIP area, and bar 2 ii. Primary Contact: Site Manager iii. On Watch: The Site Manager is to notify tenting specialists, electrical staff, theatrical staff, and security volunteers to prepare for evacuation. iv. Evacuation: Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to safely guide visitors out of the tented area. 1 . Should evacuation occur during the concerts (Friday and Saturday evenings), a designated volunteer will make an announcement from the stage. All concerts will be halted and evacuation instructions will be given from the stage. • Zone 2 i. Components: beer trailer, Pirate Pub, food tents ii. Primary Contact: TBD iii. On Watch: Zone 2 Capitan will notify all food vendors, bartenders, beer truck operators, and entertainers to prepare for a possible evacuation. iv. Evacuation: vendors will be asked to cease serving and guests will be notified via Zone 2 Capitan to leave the area through designated exit. • Zone 3 i. Components: vendors spaces (x-x) and restrooms (x-x) ii. Primary Contact: TBD iii. On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. iv. Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via (???) and lead patrons to designated exit. • Zone 4 i. Components: entrance gate ii. Primary Contact: TBD iii. On Watch: Zone 4 Capitan will alert gate volunteers and box office staff to prepare for a possible evacuation. iv. Evacuation: box office will be asked to cease selling tickets and to instruct any visitors to move to a safety-designated area. • Zone 5 i. Components: vendors spaces (x-x) and restrooms (x-x) ii. Primary Contact: TBD iii. On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. iv. Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via (???) and lead patrons to designated exit. • Zone 6 i. Components: children's tent, small stage ii. Primary Contact: TBD iii. On Watch: Zone 6 Capitan will alert vendors and entertainers to prepare for a possible evacuation. iv. Evacuation: Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to guide visitors out of the tented area. G. Safe Areas • Tybee Gym 204 5th Street • Ocean Plaza 1401 Strand Avenue H. Communication Equipment • Mainstage sound equipment • (2) Bullhorns Weather Watcher TITC Special Events Manager _ Pirate Fest Zone 1 1 Z Site Manager Capitan ~ Volunteers Visitors "Hodad" Milikan' PF Task Force — Ranco Tent Reps. — Food Vendors Police Chief ITC SEC — Electrical Crews Zone 2 L Capitan Beer Truck — Fire Chief o Pirate PubVisitors cy m _ — Vendors Q Zone 3 c Capitan N _ Midway -I o ° Visitors N ---- -- -___---.. ° _ Gate Volunteers Entering Visitors Zone 4 Capitan SCAD Box Office Vendors Zone 5 Capitan Midway Visitors 2012 Tybee Island Pirate Fest — Volunteers — Litile Matey's Cove Chain of Command Visitors Zone 6 Capitan Entertainers Updated:June 23, 2012 T Y B E E ISLAND GEORGIA SAVANNAH ' S BEACH 2012 PIRATE FEST SEVERE WEATHER ACTION PLAN Purpose: The 2012 Pirate Fest Inclement Weather Action Plan serves to outline necessary steps in the event of weather threatening the safety of event attendees, volunteers, city workers, and employees. The severe weather pre-plan includes, at a minimum, the following points that are addressed in more detail below: • A chain of command that identifies the individual(s) who have the authority to remove individuals from the field or a given activity. • A designated weather watcher.This is someone who actively watches for signs of threatening weather and informs those who are in charge of removing individuals from the field. • Means to monitor local weather forecasts and/or severe weather warnings. • Specific criteria for cancellation,suspension, and resumption of activities. • Recommended weather safety strategies. • A list of safe areas for people to find shelter from the dangerous weather. A. Definitions • TITC:Tybee Island Tourism Council • SEM:TITC Special Event Manager • Main Tent: 66ft x 150ft tent on the north end of event area, housing the entertainment stage • Full Event: any event area blocked to the public for purposes of the 2012 Tybee Island Pirate Fest. • Safety Team:TITC Special Event Manager, Designated TITC SEC Member, Pirate Fest Site Manager, Police Chief, Fire Chief, and City Manager B. Chain of Command To prevent any confusion on the day of the event,TITC Special Events Manager will establish and review a chain of command, as well lightning,wind, and severe weather policies and procedures as part of pre-planning activities.The Special Events Manager will also review the established chain of command on the day of the event with all on-site volunteers and staff when inclement weather is a possibility. (See Figure 1) C. Weather Watcher The designated weather watcher will have the duty to be aware of approaching storms and to watch for signs of dangerous weather. In the event of dangerous weather in the area, it is the weather watcher's responsibility to inform the event manager of the potential danger associated with the incoming weather and make recommendations regarding suspension of event activities. The weather watcher will be provided with the tools necessary to accurately and consistently monitor the weather.The person(s) assigned to this position will be held to a strict no-alcohol policy during assigned shifts. 1 clii f r era 9I J 0 2- Staging 2ft height IN Generator RECEIVED UUUUU V PI Staging 3ff height ■ Dumpster ', -/Z 2012 Tybee Island Pirate Fest • Staging 4ft height 66ft x 150ff Festival Layout 40ft x 12ft-Trailer(Beer and Coca Cola) Updated September 10,2012 15ft x 15ff-Food Tents ri CSIone Inflatable Bounce House a 10 It x 1Oft Vendor/Hospitality/Gate Tents I] Replica Pirate Ship IN Portable Restrooms -201t Drape Bicycle Rack(barriers) Performance space(no platforms or staging) Refreshments Tables t a a vi Side.dk .,ANN MIV slaw& NNW- 5,d s... sdc.dk _ Strand Avenue EMT DOT I ■ 1411 mu "T"'" no Public Podma aNn pN_. R4T- ■ IAU,G ' ■ • . EDT Closed autea�ora. MEM 38 ftia 4.t` CITY OF TYBEE ISLAND, GEORGIA APPLICATION FOR BUILDING PERMIT ,0„,,,,,e,,,,1' 5 ti �'s. Location: South End Parking Lot PIN # NAME ADDRESS TELEPHONE Owner Tybee Island Tourism Council 912-433-0123 Architect or Engineer Building Contractor (Check all that apply) ❑ Repair ❑ Residential n Footprint Changes ❑ Renovation ❑ Single Family n Discovery n Minor Addition ❑ Duplex ❑ Demolition n Substantial Addition ❑ Multi-Family © Other Event Tenting ❑ Commercial Details of Project: Event tenting for 2012 Tybee Island Pirate Fest. (1) 66ft x 150ft tent (3) 1 5ft x 15ft tents Estimated Cost of Construction: $ 16,300 Construction Type 6 (Enter appropriate number) (1) Wood Frame (4) Masonry (6) Other(please specify) (2) Wood&Masonry (5) Steel &Masonry temporary structure (3) Brick Veneer Proposed use: special event Remarks: ATTACH A COPY OF THE CERTIFIED ELEVATION SURVEY OF LOT and complete the following information based on the construction drawings and site plan: #Units #Bedrooms #Bathrooms Lot Area Living space (total sq. ft.) # Off-street parking spaces Trees located & listed on site plan Access: Driveway (ft.) With culvert? With swale? Setbacks: Front Rear Sides (L) (R) # Stories Height Vertical distance measured from the average adjacent grade of the building to the extreme high point of the building, exclusive of chimneys, heating units, ventilation ducts, air conditioning units, elevators, and similar appurtances. During construction: On-site restroom facilities will be provided through On-site waste and debris containers will be provided by Construction debris will be disposed by by means of I understand that I must comply with zoning, flood damage control, building, fire, shore protections and wetlands ordinances, FEMA regulations and all applicable codes and regulations. I understand that the lot must be staked out and that the stakes will be inspected to ensure that the setback requirements are met. I understand also that a certified plot plan showing elevation must be attached to this application and that an as-built elevation certification is due as soon as the habitable floor level is established. Drainage: I realize that I must ensure the adequacy of drainage of this property so that surrounding property is in no way adv- `ely affected. I accept responsibility for any corrective action that may be necessary to resto e dr;inage impaired by this permitted construction. Date: ' 1 Signature of Applicant: 111.1114% allr — Note: A permit normally takes 7 to 10 days to process. The following is to be completed by City personnel: Zonin g certification NFIP Flood Zone Approved rezoning/variance? Street address and number: New Existing Is it in compliance with City map? If not, has street name and/or number been reported to MPC? FE MA Certification ication attached State Energy Code Affidavit attached Utilities and Public Works: Describe any unusual finding(s) Access to building site Distance to water main tap site Distance to sewer stub site Water meter size Storm drainage Approvals: Signature Date FEES Zoning Administrator Permit Code Enforcement Officer r ii Inspections Water/Sewer Water Tap Storm/Drainage Sewer Stub Inspections Aid to Const. City Manager TOTAL I . INDEMNIFICATION AGREEMENT THIS INDEMNIFICATION AGREEMENT made and entered into this 31 day of 'OTT , 20p 2,by and between the city of Tybee Island, Georgia, a m unicipal corporation of the State of Georgia(hereinafter"City") and Tybee Island Tourism Council (Vendor/Company Name) I, Casey Slone , individually and as the Agent representing Tybee Island Tourism Council , do hereby Agree to indemnify and hold harm less the City of Tybee is land, Georgia, its officer s, agents, employees and contractors from and against any and all loss, damage, claim, demand, liability or expense by reason of any damage or injury to property or pe rson which may be claimed to have arisen as a result of or in connection with the occupancy or use of said premises by during the conduct of a at on the date of October 4-7,2012 . Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage, except for loss or dam age arising from the sole negligence or willful m isconduct or gross negligence of the cit y, and shall include all co sts, expenses and liabilities incurred by the City in connection with any such claim , suit, action or cause of action, including the inv estigation thereof and the defens e of any action or proceeding brought thereon and any other judg ment or decree which m ay be entered in any such action or proceeding or as a res ult thereof. These provi sions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's righ ts, privileges, and immunities as set forth in Geor gia Statutes and/or th e Conti. • of the State of Georgia. AidarV41 .J Casey Slone SI N) 1 ` PRINT NAME Special Events Manager -°7 I _ ( 912-433-0129 TITLE DAY TIME PHONE NUMBER PO Box 491 ADDRESS Tybee Island GA 31328 CITY STATE ZIP J 1200 West Bay Street Savannah, GA 31415 Phone: 912-944-6200 Fax: 912-944-0990 July 19, 2012 To Whom it May Concern, Savannah Special Events by Ranco has noted in the contract for Pirate's Fest 2012 (Tybee Tourism Council, Job # 111479) that the 20M x 45M Tent (Main Tent) will be set-up one day in advance on Monday, October 1st, 2012. The remaining 10x10 and 15x15 Frame Tents will be set up the following day on Tuesday, October 2nd, 2012. For further questions or concerns, please feel free to contact the office at the phone number listed above. Sincerely, /,‘P/1/// Robert ichhorn Operations Manager TECh lips TENT _P RODUCTS from _—t,E GSEC Anchoring Your Tent Safely This is intended to be only a guideline to gather knowledge about anchoring tents. Each tent manufacturer will have more precise engineering information on the product you use. Simplifying Tent Anchoring This is a brief understanding of safety factors and engineering criteria that goes into the design and anchoring for tents and structures. When tents are designed and engineered they must use specified industry standards and safety factors set by standards organizations and model code authorities, (i.e. IBC, IFC, ASCE, NFPA, ASTM, ANSI, UFC, S.B.C., BOCA, U.B.C. and California Title Codes). Local, State, County, City or Port District Authorities will determine which code is used in your area. Many officials adopt one (1) of the major building codes and some add their own addendums that become the law we all must follow. Tent engineering requirements are usually calculated in wind speed forces. The most common wind speed for most of the land mass in U.S. and Canada is rated at 70mph under the old, Uniform Building Code (UBC). In recent years code authorities have been changing over to the new International Building Codes (IBC) and the International Fire Code (IFC) which is where tents are classified. The most common wind speed under the IFC is 85 mph rating which is similar to the UBC 70 mph. The other factor is the exposure rating or multiplier used for given site conditions. Designers and engineers refer to the term "pounds" to set the needed values when anchoring a tent. The best way to visualize "pounds" is as dead weight and/or how to achieve the equivalent with friction from anchors. You must know your anchor weight and/or how much holding power(in pounds)your anchor will develop. Anchoring safety factors at 1.5-1 or 2-1 are considered adequate but this also makes it more important to know what region you are in when anchoring your tents. A Simple Formula, Not Pure Science, But it Helps Without using an involved equation and employing hours of engineering time at every tent job, an easy system was figured to find the necessary amount of stakes to hold a tent at approximately 85mph, exposure B. Simply multiply the square footage of your tent (plan view) by 15psf (pounds per square foot), a number found in many formulas know as the applied load. The result is the total number or anchor pounds needed. This is not pure science,but when checked against most tent specifications from major manufacturers, most sizes up to 60ft. wide fell within these para meters. Sample formula for 40'x 100' tent" [40 (w)x 100 (I)=4,000 sq. ft]x 15 psf=60,000 There can be a wide range of holding power for tent stakes depending on the soil conditions. By testing a typical 1" diameter x 36" long stake,driven most of the way into the ground (average lawn),we know it has a holding power of about 1,000 lbs. The same stake in aged dense soil or aged asphalt parking lot generally holds more, approximately 2,000 lbs. A 40' x 100' tent installation on lawn requires about 60 stakes plus safety factors. Asphalt requires only about 30 stakes plus a safety factor. You will still need to stake to the design of the tent. All Tents Require Almost the Same Holding Power Regardless of the tent style (pole, frame, or structure), the required anchoring power will be similar if factors, such as leg height, overall height and basic slop of the roof are within known patterns. 800-621-2495 Bringing Tent Technology Together 1/12/06 www.theSECgroup.com Anchoring your tent safely.doc Pole Tents Require Anchors Just to Shape and Stand Up Pole tents should be staked at every rope location on the tent. To meet load requirements in larger tents 40' wide and above,one (1) stake should be used at the leg bottom, preferably in the base plate and one or more stakes at the guy- out point. This point will be a minimum of half the leg height to a maximum of the leg height away from the tent. On Tension tents, follow the manufacturer's recommendation. Get Good at Driving STAKES! Increasing the holding power of anchors will become an important step in future tenting practices. The first item to tackle is getting proficient at driving and pulling tent stakes. If you look at the numbers above, the only safe method is to add more stakes in the ground. The following anchoring devices should also be explored...Load Distribution Bars...Anchor Bars...Screw Anchors...others. Anchoring With Weights When the engineers specify weight they mean just that in dead weight that does move sideways. The best weights are large blocks of cement referred to as "Lego Blocks"— "Ultra Blocks'—"Mafia Blocks". They come in two general sizes 2200 lbs and 4400 lbs. You will need to have lift trucks to handle them,and large semi trucks to transport them. NOTE! Many rental companies use water barrels, but when filled with water a 50 gallon barrel only weighs 400 lbs. If you are using this method of anchoring be sure you understand the risk and are willing to take it. Call Before Dig It's the law Call 2-3 days prior to the date required to assure avoidance of hitting underground lines or utilities. This is the law! Web Site http://www.usanorth.org the website has a form which gives you the info you need to have before you call. In California Call 800-621-2495 Bringing Tent Technology Together 1/12/06 www.theSECgroup.com Anchoring your tent safely.doc Mufamfta4 :m fta4 e• ce�e/►zt6 1200 West Bay Street Savannah, GA 31415 Phone: 912-944-6200 Fax: 912-944-0990 July 19, 2012 To Whom it May Concern, I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 15 x 15 Frame Tents to be used on Tybee Island, Georgia, October 2nd, 2012- October 8th, 2012 will withstand winds up to 45mph. For further questions or concerns, please feel free to contact the office and the phone number listed above. Since,. ,' /i' ,,/.Z....„--- Robert hhorn Operations Manager (rialeagma4 &free& Wee/ides 1200 West Bay Street Savannah, GA 31415 Phone: 912-944-6200 Fax: 912-944-0990 July 19, 2012 To Whom it May Concern, I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 10 X 10 Frame Tents to be used on Tybee Island, Georgia, October 2nd, 2012- October 8th, 2012 will withstand winds up to 45mph. For further questions or concerns, please feel free to contact the office and the phone number listed above. Sinc I , Rob Eichhorn Operations Manager 1 Follow us! 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Hundreds of standard size frame tents in-stock, :*-;r.x TOLL FREE:800-438-3226 PHONE:305-695-0595 High resolution 400dpi digital pnnting * .. FAX:3o5-835- 7098.sales @econ omyten t.com Economy Tent International 2995 NW 75th Street Miami FL 33147-5943 ©2011 Economy Tent International All rights reserved. SITEMAP INDUSTRY RELATED LINKS CONTACT US TERMS&CONDITIONS ANCHORINC.COM Webslte Designed by MMI Creative and Website Programming by 1360 Group D'{6.161)76W6feiltjtli.billit VIORC)I-Siltii'406Cit WietjaittlibYt6atieiltYlial -it,:kiiyaligt,i16 ti'ligaiii;(0:661;00Y60YOtil'OGYQ61.66YRtY61triViToopYueNtZERW.,: i',;:.i` il `4 , • 0 r"-''...■ 4, 4? ' ..; R is4 i lifl'-'7_...,,N. ..o. ,.:L ,,,.7.-: 27, .-,- , an,..,r 4. e . . „,.„,-, ,,,.- , . ,„-k*,- , - ..„4„.„,3 .,, , . , ,.. 7,,,, 5,-.c.,41 ,rq, pc.b., Iff, . 41„, ...., ;:i. ..,, ., i „ IL/ .P.-, 4.,,L44; 1,,:‘,''':: .C.,c`', :4].,. ' .: ,:', ,. ' ' - if giy, ' rt. riil r ,,,--41 ....i07----ir . EtFralgTFIREn I.: M I XPPLICAVON f'2"t 4. •', l'A.;(''\ [ISSUER' L7,.711. I Date treated or COMCERN d(). California Combining Corp rrianufaciured 5607 S Santa Fe Ave f Los Angeles CA 90058 1 si:PEOL-11,:, F419 . 01 1 i 10-25-0 6 / t This is to certify that The mai'eria/s described on tile rer,Thrse sido hereof have b:-.,:,:i,..7i 1 -:• -' ; .otardant treated (or are inherently nonDlainunable). ! Ifk I :0R Economy Tent ik D D RE S:5 2995 NW 75th St 4 gm ^ iiINZ: TY-1\11±-aliti- - STATE _ _F__L, 3 34-4_7 - 4 • , 4 , . Certificalion is hereby ifigade that: (Check 4goI" or ,......., 4 Mx: 111 - , (a) The articles described Con the reverse side of this fZer'i.ificue, hc!ve been treated -Ifeith a ilcm-va-returdant :.• 1....*.; chemical approved and registered by the State Fire Mcir$11cil and that the opliccztiQn of said < .-.., chemical was done in conformance with the lam ,ef tito Stflic; of CzAlforriii,z and the Fwle5 and Regulations of the State Fire Mars'naL , .0.... p..- 1 - Name of chemical used Cher6. Reg. No i ligg'1. -4...., i yak go.! Method of application_...............................,......._..................................................._............................--..„ , gs,.... i El!f• — , , (b) The articies described art the rev,rse side hereof are made from a fl TAe-resistani fcthric or material ... .,,, iiiisi,:Eit...;?.•. registered and approved by the Stac-.., t Fire Marshal for such use -,, ay,. Trade name o flame-resistant fcbric or material us6-cl_.LAM..7.-_,.T__EX Reg. Nu.E419 -al ,...„ ...... 4' .,,...,, , ,,...... ,....,,, nrile Flame Retardant Process Used Will Not Be Removed Ei'' y \I'Vashh-ig . ..., (wiN or ••,...,43! slo ) ilF:i", di • mi...." 0 et. 1 % (10111111110110 I - -.... I :r___. _ • Br . Name of Applicator or Production Superintendent I Title i ONTROLLER I PMAKIMARnAlk.V-1,1PAPIPIEVAPAPAPIPAPijUktVAPPI,VIVOMMPV2PP/M2irVilg .i1PAPVM!TiPhigf:f 'z'.:" 0 e e fi 1Watta/iVIZaA 1200 West Bay Street Savannah, GA 31415 Phone: 912-944-6200 Fax: 912-944-0990 July 19, 2012 To Whom it May Concern, I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 20M x45M Structure Tent to be used on Tybee Island, Georgia, October 1St, 2012- October 8th, 2012 will withstand winds up to 45mph. For further questions or concerns, please feel free to contact the office and the phone number listed above. / Since--% / Robert chhorn Operations Manager ' t FrL DESIGN ENGINEERING STUDIO 157 Chambers Street•New Yor}.,NY 10007 212 :'32 4691 FAX, 212 385 1025 www.itistudio.com 20 METER ANCHOR STRUCTURES (RODER) FRAME TENT 3.5M EAVE HEIGHT & 4.0M EAVE HEIGHT STRUCTURAL EVALUATION Wind Speed Rating: (in accordance with ASCE 7-02, IBC 2003, BOCA 1999, UBC 1997, and SBC 1999) Wind Speed: 90 mph (3-second gust) Exposure: Class C(open country or terrain) Return Period: 5 years Basic Pressure including Gust Factors: 7.8 psf© 17' mean height(3.5m eave) 7.9 psf a 18' mean height (4.Om eave) Prepared for: Anchor industries Evansville IN August 2005 20 METER ANCHOR STRUCTURES (RODER) FRAME TENT 3.5M EAVE HEIGHT&4.01111 EAVE HEIGHT STRUCTURAL EVALUATION Prepared for Anchor Industries August 2005 EVALUATION SUMMARY AND RECOMMENDATIONS This report,based on the technical background information provided by Roder U.S.A., covers the structural evaluation of the 20 meter wide Aluminum Frame Tent with either 3.5m or 4.0m high eaves in accordance with U.S. Building Code Requirements.The specifications outlined in the Structural Engineering Institute/American Society of Civil Engineers (SEI/ASCE 7-02): "Minimum Design Loads for Buildings and Other Structures"were followed in determining the integrity of the structure,This document is intended to serve as a basis for the acceptability of this temporary, stand-alone, enclosed structure under standard design wind loads at varying levels of exposure (terrain and wind velocities). Tables 0-1 and 0-2 present the wind pressures (loads) under which the 20 meter frame was evaluated. The standard frame spacing is 5m(16.4ft)on center. FTL Design Engineering Studio compiled this report based on the existing tent system with reference to the applicable building codes in the U.S.This report includes the loading used in the analysis and gives an indication as to what wind exposure the structure is suitable for. Certification of this document only shows that the Professional Engineer of that particular state is in agreement with the report's contents. It does not, however, imply that the structure is generally suitable for use within that state,or that every installation is covered by the report. Computer-aided structural frame analyses were involved in the course of the investigation. Different load combinations were considered to identify the critical aspects of the design. Member and detail checks were established to derive the conclusions for the entire report. With such, FTL arrived at the following conclusions and recommendations: 1. Wind Speed Rating Wind Speed: 90 mph (3-second gust) Exposure: Class C(open country or terrain) Return Period: 5 years Basic Pressure Including Gust Factors: 7.8 psf @ 17'mean height(3.5m eave) 7.9 psf© 18'mean height(4,0m eave) It has been found that for the above mentioned wind speed,exposure class, and return period (or mean recurrence interval, MRI), the structure satisfies the requirements of the "American Society of Civil Engineers: Minimum Design Loads for Buildings and Qther Structures" (ASCE 7-02). In addition, for the above wind speed and exposure class, the structure is also in accordance with the following building codes in the U.S.: • International Building Code(IBC) • Building Officials and Code Administrators(BOCA) • Uniform Building Code(UBC) • Southern Building Code Congress Intl: Standard Building Code (SBCCI-SBC) 2. Allowable Hanging Loads on Frames Hanging loads have been assumed to be 250 lbs at the center of each rafter and 500 lbs at the ridge. 3. Base Reactions The frames should be anchored securely to the ground to prevent the possibility of uplift in the event of wind suction. The figures given are per base plate. • Max.Vertical Uplift: 1.4 kips(Class C,90 mph,3.5m eave) 1.5 kips(Class Co 90 mph,4.0m eave) • Max.Shear(parallel to frame): 2.0 kips(Class Co 90 mph,3.5m eave) 2.2 kips(Class Co 90 mph,4.0m eave) • Max.Vertical Download: 1.2 kips(Class C,90 mph,3.5m eave) 1.2 kips(Class C,90 mph,4.0m eave) Note: Base reactions for frames at wall-braced bays shall include the following additional forces: • Additional Vertical Uplift or Download: 1.7 kips(Class C,90 mph,3.5m eave) 2.1 kips(Class C,90 mph,4.0m eave) • Additional Shear(perpendicular to frame): 1.7 kips(Class C,90 mph,3.5m eave) 1.9 kips(Class Co 90 mph,4.0m eave) 4. Installation Requirements it is understood that the responsibility of proper installation according to the plans rests upon the installation contractor. This includes, but is not limited to,ensuring the following: • that the cables are always held taut • that the fabric is stretched tight enough to prevent the development of pockets and to maintain the prescribed roof gradient • that the purlins be installed securely against the rafters so as to resist the calculated loads • the structure should be set on firm and unyielding ground. This ground should sufficiently contain the bearing pressures of the base plates as well as the tractive forces of the rod anchors • that all base plates are secured to their foundations using each of the provided anchor holes (i.e. a six-holed base plate would require six anchor bolts or stakes). 5. Additional Requirements • The 4.0 meter eave height structure requires steel knee braces at the eave joints of each frame. • Both the 3.5 meter eave height and the 4.0 meter save height structures require steel braces at the ridge joint of each frame. Additional Exposure and Wind Speed Combinations: The 20 meter Roder Frame Tent is suitable for up to a Class C,90 mph wind exposure. For other exposures and wind speed combinations,refer to the following tables,where the stricken values are the unsuitable pressures for the structure. ASCE 7-02 WIND PRESSURES,q(psi') Exposure 85 mph 90 mph 95 mph 100 mph Class A This exposure no longer used in ASCE 7 Class B 4.63 5.20 5.79 6.41 Class C 6.91 7,74 8:63 9:67 Class D 6:37 9:39 40,46 41.69 Table 0-1: 20m(3.5m eave)Roder Frame Tent Allowable Exposure Chart (h=21.8ff) ASCE 7-02 WIND PRESSURES,q(psf) 1 Exposure 85 mph 90 mph 95 mph 100 mph Class A This exposure no longer used in ASCE 7 Class B 4.76 5.34 5.95 6.59 Class C 7.04 7.89 8:79 944 Class D &60 943 10.62 4-0:7.6 Table 0-2: 20m(4.0m eave)Roder Frame Tent Allowable Exposure Chart (h=23.4 ft) • Exposure Classes According to ASCE 7-02: Exposure A This exposure category is no longer used in ASCE 7-02. Exposure B Urban or suburban areas, wooded areas or other terrain with numerous closely spaced obstructions having the size of single-family dwellings or larger, prevails in the upwind direction for a distance of at least 2630 ft (800 m) or 10 times the height of the building, whichever is greater. Exception: For buildings whose mean roof height is less than or equal to 30 ft(9.1 m),the upwind distance may be reduced to 1500 ft(457 m). Exposure C Open terrain with scattered obstructions having heights generally less than 30 feet. This category includes flat, open country and grasslands, and all water surfaces in hurricane- prone regions. Exposure C shall apply for all cases where exposures B and D do not apply. Exposure D Flat, unobstructed areas and water surfaces outside hurricane-prone regions. This includes smooth mud Rats, salt flats, and unbroken ice. Exposure D prevails in the upwind direction for a distance at least 5000 ft(1524 m)or 10 times the building height, whichever is greater. Exposure 0 shall extend inland from the shoreline a distance of 660 ft(200m)or 10 times the height of the building or structure,whichever is greater. El r_'-'cPrl'r Jars'''rJ�r�rs'r�'rs'r?s'r��'-'r3 [- I M P O RTAN T DOCUMENT-' LSO CeI'tI f ICpl e Cof Flan-?e' `Resis1a ce 5 5 x ISSUED BY 1 Date of Shipment CJ REGISTRATION c- '� - ..° NCN R:. 1/31/2006 NUMBER �t , 1 ,' NDUSTHIEINC ;r� '-`.‘41`f" EVANSVILLE, INDIANA 47725 Tent Identification Ar M'. ,O 04232776 I •£ MANUFACTURERS OF THE FINISHED , TENT PRODUCTS DESCRIBED HEREIN This is to certify that the materials described have been flame-retardant treated 5 (or are inherently noninflammable) and were supplied to: ' 5 RANCO TENT RENTAL 5 P O BOX 1895 5 STATESBORO GA 30459 S 5 5 5 5 5 5 5 5 Certification is hereby made that: 5 The articles described on this Certificate have been treated with a flame-retardant approved 5 chemical and that the application of said chemical was done in conformance with California I Fire Marshal Code. All fabric has been tested and passes NFPA 701-99, CPAI 84, ULC 109. 55 5, Serial # 8125045(6) 0 Description of item certified: 5 p kil ANCHOR STRUCTURE MID 20MX5M i5 #702 FERRARI WHITE BLOCKOUT PI Plumo Q°tuiuuiit nivt".C.�7J V.�7Cd YAY111 IYVt De 7�1e111VVCd Dy 5 Washing And Is Effective For The Life Of The Fabric 55 / FERRARI IIXTTLES,LA TOUR-DU-PIN,FRANCE Signed: - ` t�4J4/� 5 3 5 Name of Applicator of Flame Resistant Finish ANCHOR INDUSTRIES INC. 5 43 E PrJ cJ��PrJ�r�r�clr��P�rl r�r��P�P�PrJ�r?�c P�rJ��Pr�rJ�r�rJ�r�cPr�rJ�rPr�rJ�rPr1 El ID LP 1'�f'r f'''''cJ'c''r''�f'rl'�''�''rP�f'�f'di IMPORTANT DOCUMENT-3 Lf Certificate of Flame Resis to ce 5 ISSUED BY � REGISTRATION a *1111INDRIAIT Date of Shipment '.6e • 04/29/09 NUMBER 11.'+ EVANSVILLE, INDIANA 47725 Tent Identification FA444.02 , fr MANUFACTURERS OF THE FINISHED 04758799 TENT PRODUCTS DESCRIBED HEREIN 5 This is to certify that the materials described have been flame-retardant treated (or are inherently noninflammable) and were supplied to: 269053 RANCO TENT RENTAL 2700 GREGORY STREET SUITE 150 5 SAVANNAH GA 31404 5 5 5 S 5 5 5 Certification is hereby made that: c The articles described on this Certificate have been treated with a flame-retardant approved r chemical and that the application of said chemical was done in conformance with California Fire Marshal Code. All fabric has been tested and passes NFPA 701-99, CPAI 84, ULC 109. 5 Serial # 8125045(2) Description of item certified: ANCHOR STRUCTURE MID 20MX5M #702 FERRARI WHITE BLOCKOUT 5 Flame Retardant Process Used Will Not Be Removed By 5 Washing And Is Effective For The Life Of The Fabric FERRARI TEXTILES,LA TOUR DU PON,FRANCE Signed: KerA Name of Applicator of Flame Resistant Finish ANCHOR INDUSTRIES INC. El Pc El El ���r+?r�ra���nu��rrcn�r�r�r> 'IMPORTANT DOCUMENT-) E-fio S rti Pica #c oi' '1- l>a u - `R� silt) . ce 5 � � �. ISSUED BY REGISTRATION Date of Shipment CI APPLICATION a ` `'",,' ' �� 1/31/2006 5 NUMBER . No _1,rm,,'� P!- ■^J _ 5 .���' ;r EVANSVILLE. INDIANA 47725 ,, Tent Identification E' - 5 F444.08 MANUFACTURERS OF THE FINISHED 04232776 TENT PRODUCTS DESCRIBED HEREIN This is to certify that the materials described have been flame-retardant treated ;rI CSI (or are inherently +r+,nirafi: n inabie) and were supplied to: 5 51 269053 RANCO TENT RENTAL 5 P O BOX 1895 STATESBORO GA 30459 5 S 5 5 5 Certification is hereby made that: S -D The articles described on this Certificate have been treated with a flame-retardant approved 9 chemical and that the application of said chemical was done in conformance with California Fire Marshal Code.. AD fabric has been tested and passes NFPA 701-99, CPAs 84, ULC 109. Serial # 8125040(2) Description of item certified: [ ANCHOR STRUCTURE GABLE END 20M j #702 FERRARI WHITE BLOCKOUT Flame Retardant Process Used Will Not Be Removed By 52 Washing And Is Effective For The Life Of The Fabric FERRARI TEXTILES LA TOUR-DU-PIN FRANCE Si_9ned: ), r� 1 -e. -i,- ` SPECIAL EVENTS DIVISION-ANCHOR INDUSTRIES INC. 5 h..PcPcPrl7ePrl�rlctePcPr l�r�elr�ePe�r Frai !-eI5eT 3cPelri cP PcPtPr_ftWi rlP_Pclr?tc Pr..P rIrrJ_© O LP Prs'rs'�l'rs'r T'r T'rs'�r'r J'C r'r�rs'r''r' i IMPORTANT DOCUMENT Et] ° Certificate of Flan ' Resist ai cc ISSUED BY !.- Date of Shipment REGISTRATION (44%---._,, ,- ••° HCH R 1/31/2006 NUMBER �i wousTRIE�mc. ,. 5 ����") Tent Identification 5 �, *�5 . EVANSVILLE, INDIANA 47725 CCU F444.08 4' M MANUFACTURERS OF THE FINISHED 042"2776 5 TENT PRODUCTS DESCRIBED HEREIN 5 D-1 This is to certify that the materials described have been flame-retardant treated 5 (or are inherently noninflammable) and were supplied to: 5 u 5 RANCO TENT RENTAL 5 P O BOX 1895 5 STATESBORO GA 30459 5 5 5 5 5 5 5 Certification is hereby made that: 5 D, The articles described on this Certificate have been treated with a flame-retardant approved 5 F chemical and that the application of said chemical was done in conformance with California 5 I5 Fire Marshal Code. All fabric has been tested and passes NFPA 701-99, CPAI 84, ULC 109. 5 5 5 Serial # 8125040(2) i 5� Description of item certified: 5 5 ANCHOR STRUCTURE GABLE END 20M 5 c, #702 FERRARI WHITE BLOCKOW 5 Flame Retardant Process Used Will Not Be Removed By Washing And Is Effective For The Life Of The Fabric FERRARI TEXTILES,LA TOUR-DU-PIN,FRANCE Signed; -/1— -- i` ( A- v 5 Z, Name of Applicator of Flame Resistant Finish ANCHOR INDUSTRIES INC. 5 0 c.1-2F-3 r PrJfl�rJ�rJ�rJ�rJ�cPr�r�r��r�r�rPrJ�r�rJ�cPr�r�rJ�rJ�rlr P�PcPrJ�r�rJfl�r�rJ��r��Pr�r�r�r�r�r�rJ�PrJr�r�r JrJrJr�r�r � rrrrrr rrr rr � rrrLl D CITY OF TYBEE ISLAND, GEORGIA • APPLICATION FOR BUILDING PERMIT Jfi� 4.y �a m� R (; ce/( Location: South End Parking Lot PIN # NAME ADDRESS TELEPHONE Owner Tybee Island Tourism Council 912-433-0123 Architect or Engineer Building Contractor (Check all that apply) ❑ Repair ❑ Residential n Footprint Changes ❑ Renovation n Single Family n Discovery ❑ Minor Addition ❑ Duplex ❑ Demolition n Substantial Addition ❑ Multi-Family Other Event Staging ❑ Commercial Details of Project: Event staging for 2012 Tybee Island Pirate Fest. (1) 24'x 40'x 2.5' and (1) 40'x 36' platform Estimated Cost of Construction: $ 6404.00 Construction Type 6 (Enter appropriate number) (1) Wood Frame (4) Masonry (6) Other(please specify) (2) Wood& Masonry (5) Steel & Masonry temporary structure (3) Brick Veneer Proposed use: special event Remarks: ATTACH A COPY OF THE CERTIFIED ELEVATION SURVEY OF LOT and complete the following information based on the construction drawings and site plan: #Units #Bedrooms # Bathrooms Lot Area Living space (total sq. ft.) # Off-street parking spaces Trees located & listed on site plan Access: Driveway (ft.) With culvert? With swale? Setbacks: Front Rear Sides (L) (R) # Stories Height Vertical distance measured from the average adjacent grade of the building to the extreme high point of the building, exclusive of chimneys, heating units, ventilation ducts, air conditioning units, elevators, and similar appurtances. • During construction: On-site restroom facilities will be provided through On-site waste and debris containers will be provided by Construction debris will be disposed by by means of I understand that I must comply with zoning, flood damage control, building, fire, shore protections and wetlands ordinances, FEMA regulations and all applicable codes and regulations. I understand that the lot must be staked out and that the stakes will be inspected to ensure that the setback requirements are met. I understand also that a certified plot plan showing elevation must be attached to this application and that an as-built elevation certification is due as soon as the habitable floor level is established. Drainage: I realize that I must ensure the adequacy of drainage of this property so that surrounding property is in no waylizA ersely affected. I accept responsibility for any corrective action that may be necessary to : - drainage impaired by this permitted construction. Date: ' - j Signature of Appl Note: A permit normally takes 7 to 10 days to process. .411°V The following is to be completed by City personnel: Zoning certification NFIP Flood Zone Approved rezoning/variance? Street address and number: New Existing Is it in compliance with City map? If not, has street name and/or number been reported to MPC? FEMA Certification attached State Energy Code Affidavit attached Utilities and Public Works: Describe any unusual finding(s) Access to building site Distance to water main tap site Distance to sewer stub site Water meter size Storm drainage Approvals: Signature Date FEES Zoning Administrator Permit Code Enforcement Officer 1(27! '2 Inspections Water/Sewer Water Tap Storm/Drainage Sewer Stub Inspections Aid to Const. City Manager TOTAL INDEMNIFICATION AGREEMENT THIS INDEMNIFICATION AGREEMENT made and entered into this 1 day of ( A , 20#_lby and between the city of Tybee Island, Georgia, a m unicipal corporatidn of the State of Georgia(hereinafter"City") and Tybee Island Tourism Council (Vendor/Company Name) I, Casey Slone , individually and as the Agent representing Tybee Island Tourism Council , do hereby Agree to indemnify and hold harm less the City of Tybee is land, Georgia, its officer s, agents, employees and contractors from and against any and all loss, damage, claim, demand, liability or expense by reason of any damage or injury to property or pe rson which may be claimed to have arisen as a result of or in connection with the occupancy or use of said premises by during the conduct of a at on the date of October 4-7,2012 . Such ob ligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage, except for loss or dam age arising from the sole negligence or willful m isconduct or gross negligence of the cit y, and shall include all co sts, expenses and liabilities incurred by the City in connection with any such claim , suit, action or cause of action, including the inv estigation thereof and the defens e of any action or proceeding brought thereon and any other judg ment or decree which m ay be entered in any such action or proceeding or as a res ult thereof. These provi sions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way th, "'ty's righ ts, privileges, and immunities as set forth in Geor gia Statutes and/or the Cons of the State of Georgia. ..r. 1 Casey Slone A.1*-- RE PRINT NAME 1 Special Events Manager " --2)I - 1 912-433-0129 TITLE DAY TIME PHONE NUMBER PO Box 491 ADDRESS Tybee Island GA 31328 CITY STATE ZIP INTRODUCING MULTI-STAGE® Designed to provide a stage unit that is extremely versatile and easy to assemble.Attractive yet rugged enough for various types of community and social activities and events. i Ideal for: • Portable Staging _ ` • Chair Risers /Tiering Tent Flooring imp • Runways • Sound Wings • Ceremonies DECK SECTIONS Sizes available for the Multi-Stage decks include the popular 4' square section,a 2'x 4'section and a 45° corner section. Standard decks include a 3/4"AC exterior plywood top stained in gray enclosed in a steel frame edge protector. Other deck surfacing options include carpeted and textured deck top. • Capacity 150 PSF (7321<g per sq.meter) 4'x 4'Deck Section Standard on all decks is the original cam lock feature which firmly `' " i fastens stage sections together from the top of the stage platform. Cam lock holes are neatly plugged with a cap to fill the surface. tia tit 2'x 4' Deck and a 45°Corner Deck Section wmo .L i Rxs Gi.' Rounded deck additions use a similar connection process.They can r _. _ be placed on the outside front of each deck of a stage to form a az. . complete circle or be used intermittently to create a truly special atmosphere of staging. mow. The Multi-Stage system consists of three basic deck sections:4'x 4', 2'x 4'and 45-degree corner sections. From these three deck sections, coordinators can configure the stage to fit the event's theme and physical venue constraints. ,- 2 www.biljax.com V 1 , TYBEE ISLAND . GEORGIA Illuni liq� ".- SAVANNAH ' S BEACH Tybee Island Pirate Fest Tent and Staging Permit Application Submitted: July 31, 2012 Event Dates: October 5-7, 2012 Event Setup: October 1 -5, 2012 Event Breakdown: October 7- 10, 2012 Event Contact: Casey Slone 912-433-0129 clsone @tybeevisit.com Contents: Packet 1:Tenting Permit Application Indemnification Agreement Tent Company-set up agreement Tent Anchoring 15 x 15-wind certification 10 x 10-wind certification 10 x 10 and 15 x 15-flame resistance certification 66 x 150-wind certification 66 x 150-flame resistance Packet 2: Staging Permit Application Indemnification Agreement Staging Safety Packet 3: General Information Tent Company- Emergency Contact Information Tent Company-Insurance Waiver Festival Layout-as of July 31, 2012 Festival Weather Safety Plan i T Y BEE .� ISLAND A G E 0 B G i A SAVANNAH ' S BEACH 2012 PIRATE FEST SEVERE WEATHER ACTION PLAN Purpose: The 2012 Pirate Fest Inclement Weather Action Plan serves to outline necessary steps in the event of weather threatening the safety of event attendees, volunteers, city workers, and employees. The severe weather pre-plan includes, at a minimum, the following points that are addressed in more detail below: • A chain of command that identifies the individual(s) who have the authority to remove individuals from the field or a given activity. • A designated weather watcher.This is someone who actively watches for signs of threatening weather and informs those who are in charge of removing individuals from the field. • Means to monitor local weather forecasts and/or severe weather warnings. • Specific criteria for cancellation, suspension, and resumption of activities. • Recommended weather safety strategies. • A list of safe areas for people to find shelter from the dangerous weather. A. Definitions • TITC:Tybee Island Tourism Council • SEM: TITC Special Event Manager • Main Tent: 66ft x 150ft tent on the north end of event area, housing the entertainment stage • Full Event: any event area blocked to the public for purposes of the 2012 Tybee Island Pirate Fest. • Safety Team:TITC Special Event Manager, Designated TITC SEC Member, Pirate Fest Site Manager, Police Chief, Fire Chief, and City Manager B. Chain of Command To prevent any confusion on the day of the event,TITC Special Events Manager will establish and review a chain of command, as well lightning,wind, and severe weather policies and procedures as part of pre-planning activities.The Special Events Manager will also review the established chain of command on the day of the event with all on-site volunteers and staff when inclement weather is a possibility. (See Figure 1) C. Weather Watcher The designated weather watcher will have the duty to be aware of approaching storms and to watch for signs of dangerous weather. In the event of dangerous weather in the area, it is the weather watcher's responsibility to inform the event manager of the potential danger associated with the incoming weather and make recommendations regarding suspension of event activities. The weather watcher will be provided with the tools necessary to accurately and consistently monitor the weather.The person(s) assigned to this position will be held to a strict no-alcohol policy during assigned shifts. 1 F. Zone Safety Action Plan • Zone 1 • Components: Main tent, event stage, back stage, and VIP area • Primary Contact:Site Manager-Richard Adams • On Watch:The Site Manager is to notify tenting specialists, electrical staff, theatrical staff, and security volunteers to prepare for evacuation. • Evacuation:Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to safely guide visitors out of the tented area. 1. Should evacuation occur during the concerts (Friday and Saturday evenings), a designated volunteer will make an announcement from the stage. All concerts will be halted and evacuation instructions will be given from the stage. • Zone 2 • Components: beer trailer, Pirate Pub, food tents • Primary Contact: Casey Slone • On Watch: Zone 2 Capitan will notify all food vendors, bartenders, beer truck operators, and entertainers to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease serving and guests will be notified via Zone 2 Capitan to leave the area through designated exit. • Zone 3 • Components: vendors spaces (17-25 and 26-40) and restrooms (13-24) • Primary Contact: Casey Slone • On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via pub PA system and lead patrons to designated exit. • Zone 4 • Components: entrance gate • Primary Contact: Lindsay Fruchtl • On Watch: Zone 4 Capitan will alert gate volunteers and box office staff to prepare for a possible evacuation. • Evacuation: box office will be asked to cease selling tickets and to instruct any visitors to move to a safety-designated area. • Zone 5 • Components: vendors spaces (0-13 and 43-57) and restrooms (41-63) • Primary Contact: Kim Webster • On Watch: Zone 3 Capitan will notify all vendors to prepare for a possible evacuation. • Evacuation: vendors will be asked to cease selling and evacuate tents. Zone 3 Capitan will make an announcement via Shipwreck stage pa and lead patrons to designated exit. • Zone 6 • Components: children's tent, small stage • Primary Contact: Kim Webster • On Watch: Zone 6 Capitan will alert vendors and entertainers to prepare for a possible evacuation. • Evacuation: Security volunteers will make announcements of evacuation. A security officer will be placed at each exit to guide visitors out of the tented area. G. Safe Areas • Tybee Gym 204 5th Street • Ocean Plaza 1401 Strand Avenue H. Communication Equipment • Mainstage sound equipment, Pub pa, Shipwreck Stage pa • (2) Bullhorns 3 Ray Hord From: Casey Slone <cslone @tybeevisit.com> Sent: Thursday, September 13, 2012 2:35 PM To: Building Official Subject: Pirate Fest Extra Info Attachments: PF12-Tent Emergency Contact Info.pdf Hi Ray, I have some answers from your questions yesterday: 1) The electrician is from Russell Electrics and Johnny Russell will be doing the work. His number is 912- 844-1307. 2) The emergency contact for the tent is Robert Eichorn at 912-657-0358 Let me know if you need anything else. Casey Slone Special Events Manager Tybee Island Tourism Council P: 912.644.6472 C: 912.433.0129 F: 912.786.5895 Tybeevisit.com TybeePirateFest.com 1