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HomeMy Public PortalAboutCouncil Minutes 1995 04/27MINUTES McCall City Council Regular Meeting Thursday, April 27, 1995 Cal to Order and RoU Call The meeting was called to order by Mayor Martens at 7:00 PM. 2. Mrs. Arp and Messrs. Colton, Marten, Killen and Eckhardt answered the roll call. The mayor declare that a quorum was present. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton and City Clerk/Treasurer Jim Henderson. Minutes of Previous Meeting 3. The minutes of the April 13, 1995 regular meeting were presented. Mrs. Arp moved to approve the minutes as presented. Mr. Eckhardt seconded and the motion carried unanimously. Payment of Claims 4. Payroll Report, April 11, 1995. Mr. Eckhardt moved to approve the payroll of April 11, 1995. Mr. Killen seconded and the motion carried unanimously. 5. Payroll Report, April 24, 1995. Mr. Colton moved to approve the payroll of April 24, 1995. Mrs. Arp seconded and the motion carried unanimously. 6. Voucher Report, April 23, 1995. After discussion, Mr. Eckhardt moved to approve the claims listed on the voucher report dated April 23, 1995. Mr. Colton seconded and the motion passed unanimously. Public Comment The mayor called for public comment. 7. County Clerk Lee Heinrich appeared requesting that hookup fees and building permit fees for the Valley County Juvenile Detention Facility be applied to sludge removal and other services provided by the county. Mr. Shimun gave a report. After discussion, Mr. Killen moved to charge the permit and hookup fees to the sludge removal account in the sewer fund. Mr. Colton seconded and the motion carried unanimously. S. George Wagner of J.U.B. Engineers reported on the status of the Environment Impact Document on the Land Application Permit. Rick Mallory of J.U.B. reported on the status of the proposed storage site on the Seubert property. Mr. Wagner then reported on the cost estimates of the various phases of the land application project comparing storage near the land application site and storage near the treatment plant. 9. Mr. Steve Rodriquez appeared and asked why he had been called and asked not to make a presentation tonight. Mr. Killen explained that the minutes of the Parks and Recreation Advisory Committee were not yet available and the council would not take any action until the Parks and Recreation Committee's recommendations were available for consideration. Mr. Rodriquez made a presentation and noted that $500,000 in corporate grant money was available if application was made by May 15th. The council took no action. McCall City Council Minutes April 27, 1995 Page 2 10. Bob Furman of Toothman-Orton Engineers reported on various alternatives for road improvements that might be included in a Local Improvement District for Chula Road and Cammy Drive. After discussion, council instructed staff to contact the effected property owners and set up a meeting to explain the options and costs. 11. Mr. Furman then addressed a letter for Scott and Beverly Davenport regarding the appearance of the lift station and power panel at Hemlock and E. Lake Street. Mr. Furman noted that the contractor had not finished the work at the location and site work at that location was contemplated this spring. 12. Richard Orton of Toothman-Orton Engineering requested that the matter of the Professional Engineering Services Agreement and the Notice to Proceed on the Minimum Project Water System Improvements be considered next. After discussion, Mr. Killen moved to issue the Notice to Proceed and approve the Professional Engineering Services Agreement excluding engineering for water meter installation. Mr. Colton seconded. At a roll call vote, Messrs. Killen, Colton, Eckhardt, Martens and Mrs. Arp voted "aye." The motion carried. 13. Bill Lynard and Si Gilbert of Montgomery Watson Engineers reported on an analysis of the bids on the water treatment plant. It was noted that there were significant differences between the engineers estimate and the contractor's bids on the concrete work, structural members and yard piping. Mr. Lynard recommended rejecting all bids. Noting that there was still time to find additional funds, the council took no action. Mr. Lynard further noted that the city was negotiating with DE() and exploring options such as emerging technology. 14. Dean Haagenson of Contractors NW (the apparent low bidder on the Water Treatment Plant project) related the time and effort required to prepare the bid and had hoped to make some adjustments in the project so that it could still be built, but after seeing the nearly $3.5 Million difference between the bid and the available funds noted that the difference was too great to do so. 15. Mr. Killen moved to recess until 10:20 PM. Mr. Eckhardt seconded and the motion carried unanimously. The council recessed at 10:05 PM. 16. The council reconvened at 10:20. Board, Committee and Commission Minutes Requiring Action 17. City of McCall Planning and Zoning Commission Minutes of April 18, 1995: a. Louie Howard -Variance Application and Continuation of Scenic Highway District Application. Mr. Shimun gave a report. After discussion, Mr. Killen moved to adopt the findings and conclusions of the commission, modified to exclude the language placing the construction across from the access driveway to the new Payette Nation Forest Supervisor's Office, as those of the City Council and to approve the request. Mrs. Arp seconded and the motion carried unanimously. Old Business 18. State of Idaho, D.E.Q. Contract. A contract respecting grant funds relating to removal of phosphorus from effluent discharge was presented. Mr. Killen moved to approve the contract and authorize the City Manager to sign. Mr. Colton seconded. At a roll call vote Messrs. Killen, Colton, Eckhardt, Martens and Mrs. Arp voted "aye." The motion carried. McCall City Council Minutes April 27, 1995 Page 3 19. Subdivision Agreement - Bear Basin Estates. After discussion, Mr. Martens moved to approve the agreement and authorize the mayor to sign. Mr. Eckhardt seconded and the motion carried unanimously. New Business 20. Resolution 11-95 - Relating to Finance, Adopting a Capital Acquisition Policy. Mr. Killen noted a correction. After discussion, Mr. Colton moved to adopt Resolution 11-95 as corrected. Mr. Eckhardt seconded and the motion carried unanimously. 21. Water and Sewer Connection Fees for Best Western. After discussion, Mr. Killen moved to approve the Water and Sewer Connection Fees for the Best Western addition in the amount of $11,800. Mr. Martens seconded and the motion carried unanimously. 22. Burning Ordinance. A proposed burning ordinance prepared by Fire Chief Points was presented. Mr. Burton noted some modifications were necessary. After further discussion, Mr. Burton read the proposed ordinance by title. 23. Addendum to Booster Pump Agreement - McCall -Donnelly School District. After discussion, Mr. Eckhardt moved to approve the agreement and authorize the mayor to sign. Mrs. Arp seconded. At a roll call vote Messrs. Martens and Eckhardt and Mrs. Arp voted "aye" and Messrs. Killen and Colton abstained. The motion carried. 24. Boom in Mountain Living Conference. Mr. Shimun reported that he had been approached by Judd DeBoer and others about attending this conference but that the Manager's department budget could not support Mr. Shimun's attendance. Mr. DeBoer had expressed an interest in contributing the costs of the conference to permit Mr. Shimun's attendance. After discussion Mr. Killen moved to approve the City Manager's attendance, subject to private contributions to the City for that purpose. Consent Calendar The council acknowledged receipt of the following: 25. A letter from Mr. Henderson to Mr. Kermit Peterson Re: Self -Insurance Plan and Out -of -Pocket Co -payments. 26. A letter from Mr. Shimun and Mr. Burton to Idaho Statesman Re: Unfunded Mandates Editorial 27. Mayor's Proclamation Observing Law Day 28. Mayor's Proclamation Observing Motorcycle Awareness Month 29. A letter from Ms. Staci Huskey, Valley County Planning and Zoning Commission to City Clerk, Re: Proposed Ordinance for the Abatement, as Public Nuisances, of Wrecked, Dismantled Vehicles 30. Health Insurance Newsletter 31. Association of Idaho Cities City Report Dated April 19, 1995 32. Letter from Mr. John West of Falcon Cable to Mayor Martens, Re: Charge for Inside Materials 33. Letter from Mr. Greg Laragan of Transportation Department to Mayor Martens re: Speed Zone Revisions 34. Letter from Mr. Don Lojek of Cascade Reservoir Association to Mr. Shimun Re: McCa11 Sewer Treatment Plant McCall City Council Minutes April 27, 1995 Page 4 35. Letter from Mr. Shimun to Mr. Don Lojek Re: Information from EPA 36. Letter from Mr. Shimun to Wayne Van Cour of Cascade Reservoir Association Re: Discharge permit from EPA 37, Draft FY 96 State Loan Project Priority List 38. Letter from Former Gov. Cecil Andrus to Mr. Shimun re: Removal of Effluent from Payette River 37. Joint Planning and Zoning Commission Meeting Minutes dated April 12, 1995 38. Area of City Impact Planning and Zoning Commission Meeting Minutes dated April 11, 1995 39. Action Update dated April 21, 1995 Staff Reports 40. City Manager. The council noted a written report. Mr. Shimun reported a meeting with a film director re: the filming of a movie in the area. 41. City Attorney. The council noted a written report. Mr. Burton further reported the speedlimit changes reported by IDOT which would change the speedlimit on Highway 55 just north of Krahn Lane. 42. City Clerk/Treasurer. Mr. Henderson reported on his attendance at the AIC budget workshop and summarized some key legislation. He further reported a hardware failure had temporarily disrupted the accounting system. Mayor and Council Comments and Reports 43, Mr. Colton - Had no report. 44. Mrs. Arp. (1) Requested the status of the EID on the Maki Alternative and was informed that it had not yet been received. (2) inquired as to the bikepath construction schedule and was informed that it would be fall of 1996. (3) Requested the status of the mutual aid agreement with valley county. She was informed that it was an objective in Chief Parker's annual evaluation. 45. Mr. Eckhardt. Asked the status of the street sweeper and cost sharing arrangement with Cascade. He was informed that while arrangements had been made with Mayor House, Mayor House had resigned and it was necessary to redo some of the coordination. 46. Mr. Killen. (1) Noted a letter from Idaho Department of Water Resources asking if the City was requesting an opinion regarding water rights in the WWTP effluent. (2) Asked about the Golf Cart Storage. Mr. Burton reported that the building had been inspected and that there were items stored in it. 47. Mr. Martens. Asked the status of the Wisehart property and was informed that Ms. Wisehart had until July to vacate the property. Additional Item 48. Mr. Shimun reviewed the status of Flynn Lane and the Carico LID and was given direction to explore options to obtain the necessary right-of-way. McCall City Council Minutes April 27, 1995 Page 5 Adjournment 49. There being no further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The council adjourned at 12:4 AM. Al I EST: Mayor