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HomeMy Public PortalAboutDecember 5 2001 Regular Session Greencastle Park Board of Commissioners Minutes -Regular Session Wednesday, December 5, 2001 Present: Chair Mace Terry, Vice Chair Becky Harlan, Secretary Sharon Pitcock, and Leslie Hanson Absent: None Also Present: Emerald Palace representatives Lynn Wilson, Rachel Mandleco and Denise Sigworth; Susanna Barricklow-Arvin, Outdoor Recreation Planner for the State of Indiana Department of Natural Resources; City Council representative Mark Hammer; and Park & Recreation Director Rod Weinschenk Call To Order Chair Terry called the meeting to order at 7:00 p.m. in the City Hall Council Room. Approval of Minutes Pitcock made a motion to approve the minutes from the November regular meeting. The motion was seconded by Harlan and passed. ,^ Financial Report Rod reviewed the need to transfer and encumber funds before the end of the year. The encumbered funds would be used to enhance the castle playground. Some of the transferred funds will go into the Non-Reverting Capital Outlay Fund. Approval of Transfer of Funds - A motion was made by L. Hanson and seconded by B. Harlan to approve the following transfers of funds, which passed unanimously: $3,503.00 from 204001225 Chemical Supplies to 204001340 Insurances $825.00 from 204001365 Facilities Maintenance to 204001362 Shelter Maint. $200.00 from 204001215 Office Supplies to 204001431 Office Furniture $3,199.00 from 204001225 Chemical Supplies to 204001236 Playground Parts $1,116.47 from 204001235 Repair Parts to 204001236 Playground Parts $10,100.00 from 204001365 Facilities Maint. to 204001448 Non-Reverting Capital Approval of Monthly Claims and Invoices - Harlan made a motion to approve the claim docket as presented, which was seconded by Hanson. The motion passed. Approval of Encumberance of Funds - A motion was made by Hanson and seconded by Harlan to approve the following encumberance of funds: $5,689.00 from the budget for the purchase of new playground equipment Public Input-None 12/5/01 Minutes—page two Special Projects and Old Business Emerald Palace—Mandleco, Wilson and Sigworth reported that the sealing of the Emerald Palace Playground has been completed. The Park Board will receive a certificate of ownership for the structure from Leather's and Associates, who has valued the playground at $300,000. Leather's&Assoc. maintenance manual suggests that a volunteer board be formed to help maintain the playground. It will be called the Emerald Palace Guard with Wilson serving as chairperson. An account has been established through the Putnam County Foundation, in which the park&recreation director may submit bills for payment towards the maintenance of the Emerald Palace Playground. Mandleco reported that the account will have approximately $10,000 in it. Skatepark Project—Chair Terry reported that the Skatepark committee's next meeting will be December 18, 7:00 p.m. at TZ school. Weinschenk reported that the committee is now working under the umbrella of Friends of the Park. People Pathways - Hanson inquired as to whose responsibility it is to maintain the pathways that are being built. The board determined that it is a question that should be discussed further and with members of the City Council. �• Master Plan Discussion Susanna Arvin from the Indiana Department of Natural Resources reviewed a handout on how to write a master plan. The Greencastle Parks &Recreation Department's Master Plan will expire at the end of 2002, so Parks &Recreation Director Weinschenk and the Parks&Recreation Board will be working to update the master plan over the upcoming year. Arvin stated that our draft copy is due into the DNR by January 15, 2003. New Business-None Director's Report Weinschenk reviewed his written report. He requested volunteers to help with the Phone Calls from Santa program on Saturday, December 15. Hammer and Terry volunteered. The Youth Basketball Program is off to a great start, with over 300 children registered. Adiournm Harlan m ioned/seconded by Hanson, for adjournment. The motion passed. SIGNATURES OF GOVERN NG BOARD Mace Terry, Pre ' nt ec V President Sharon Pitcock, Secretary e lie Hanso 410 kw) kiwi)