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HomeMy Public PortalAboutCouncil Minutes 1996 01/11McCall City Council Regular Meeting Thursday, January 11,1996 Call to Order and Roll Call 1. The meeting was called to order by Mayor Martens at 7:00 P.M. 2. Ms. Arp, and Messrs. Colton, Martens, Killen and Eckhardt answered the roll call. The mayor declared that a quorum was present. Staff members present were: City Manager Gary Shimun, City Attorney Ted Burton, and City Clerk -Treasurer Jim Henderson. Minutes of Previous Meeting 3. Minutes of December 21, 1995. Ms. Arp moved to approve the minutes of the December 21, 1995 meeting. Mr. Eckhardt seconded and the motion carried unanimously. Payment of Claims 4. Payroll Register dated January 3, 1996. Mr. Colton moved to approve the payroll. Mr. Killen seconded and the motion carried unanimously. 5. Payroll Register dated December 27, 1995. Mr. Martens moved to approve the payroll. Mr. Colton seconded and the motion carried unanimously. 6. Payroll Register dated December 19, 1995. Mr. Eckhardt moved to approve the payroll. Mr. Martens seconded and the motion carried unanimously. 7. Vender Invoice Approval List dated January 5, 1996. Mr. Colton moved to approve the claims listed on the report. Mr. Eckhardt seconded. After discussion, the motion carried unanimously. Installation of Newly Elected Council Members 8. Mr. Martens moved to recess. Mr. Killen seconded and the motion carried unanimously. The council recessed. 9. The mayor called the new council to order. The clerk administered the oath of office to Mr. Colton, Ms. Arp and Mr. Eckhardt. The mayor presented each with a Certificate of Election. 10. Election of Mayor for the 1996-97 Term. The mayor called for nominations. Ms. Arp nominated Mr. Killen. Mr. Eckhardt moved to close nominations. Mr. Colton seconded and the motion carried unanimously. A voice vote to elect Mr. Killen as Mayor was unanimous. The clerk administered the oath of office to Mr. Killen. Mr. Killen assumed the chair. Mr. Killen then moved to enter into the record the council's compliments and congratulations to Mr. Martens for a job well done as McCall's first mayor under the Council -Manager form of government and for his work in implementing the new form of government. Ms. Arp seconded and the motion carried unanimously. 11. Election of Council President. The mayor called for nominations. Mr. Eckhardt nominated Ms. Arp. Mr. Martens moved to close nominations. Mr. Colton seconded and the motion carried unanimously. A voice vote to elect Ms. Arp as Council President was unanimous. McCall City Council Minutes, January 11, 1996 Page 2 Public Comment The mayor called for public comment. The following was heard: 12. Jack Marshall representing John Carey presented a status report of Mr. Carey's development along the Railroad Right-of-way. He noted that master planning and property acquisition was underway. He further pointed out that Mr. Carey had not thus far been successful in getting the railroad to indemnify Mr. Carey against environmental claims. Mr. Carey had hired an attorney experienced in Superfund litigation to advise him. Mr. Marshall pointed out that an extension of the Memorandum of Understanding with the City would be requested. The council discussed the problem with a 90-day extension and completing the city -planned construction in the coming construction season. Mayor Killen directed staff to place the matter on the January 25, 1996 agenda and to invite the chairmen and members of the advisory committees and boards concerned to comment on any problems to be addressed. Board, Committee and Commission Minutes Requiring Action 13. Area of City Impact Planning and Zoning Commission Minutes of November 14, 1995. a. Final Plat for Falcon Ridge Subdivision. Mr. Shimun reported that the applicant had request that the matter be put on the January 25th agenda. The mayor so ordered. b. Appeal to Condition of Approval - Falcon Ridge Subdivision. This matter was similarly ordered to the next agenda. Mr. Killen pointed out that an appeal was inappropriate because the council was receiving the commission's recommendations, and the remarks could be presented to the council at that time. 14. Golf Course Advisory Committee Minutes of December 6, 1995. The council reviewed the minutes, and noted that there were no action items. Old Business 15. Municipal Airport - AIP 3-16-0023-04 - Request for Reimbursement No. 9. Mr. Shimun gave a report. Mr. Colton moved to approve the request. Mr. Eckhardt seconded and the motion carried unanimously. 16. Resolution No. 1-96 Confirming Sponsorship and Support of V.A.L.U.E.D. The language was suggested by V.A.L.U.E.D. Ms. Arp moved to adopt the resolution, with staff to prepare the confirming document. Mr. Eckhardt seconded and the motion carried unanimously. New Business 17. Policy Respecting Connections to LID Financed Improvements. Mr. Henderson reported on the draft policy. Council directed staff to ask bond counsel to review the policy. 18. Memorandum of Sale - Boyd Miller Mr. Killen declared that the document was his work product. Ms. Arp presided at this discussion. Mr. Henderson gave a report noting that Stephan Conley had sold the hangar located on Lots 5A and 5B at the Airport to Boyd Miller. The general lease conditions require that lease assignments be approved by the city. Mr. Eckhardt moved to approve the assignment. Mr. Colton seconded and the motion carried with Mr. Killen abstaining. McCall City Council Minutes, January 11, 1996 Page 3 19. McCall Arts & Humanities Council Request for Approval - Community Art Gallery. Dean Nehrig gave a presentation on behalf of the applicant who is requesting authority to sublease the garage of the old SITPA Building for and office and a gallery to display the work of local artists. Mr. Burton noted that deed restrictions permitted educational activities. After discussion, Mr. Eckhardt moved to approve the sublease as the landlord only but conditioned on staff review to determine if there are other requirements respecting the buildings status on the national register of historic buildings. Ms. Arp seconded and the motion carried unanimously. 20. Request for Adiustment of Utility Account - Judy Peavey Derr. Mr. Henderson gave a report noting that payments are due on the first working day of the month after billing and are subject to penalties if not received by the loth day of the month, of if the 10th falls on a weekend or holiday, the first working day after the loth. Mr. Martens moved to deny the request. Mr. Eckhardt seconded and the motion carried unanimously. 21. Parks and Recreation Advisory Committee Meeting dated January 8, 1996. a. Ice Rink on the Lake at Legacy Park After discussion, Mr. Killen moved to approve the proposal subject to the conditions for a litter control plan and a safety plan imposed by the committee and subject to confirmation from the insurance carrier that the cities liability policy would be operative respecting the ice rink. Mr. Eckhardt seconded and the motion carried unanimously. b. Out -of -City User Fees. Mr. Martens gave a report of the committee's deliberations. After discussion, Ms. Arp moved to approve the plan amended to require nonresident fees for persons who do not reside or own property within the City Limits, to be effective May 1, 1996 with a prorated amount of the first year. Mr. Colton seconded and the motion carried unanimously. 22. Request by Leslee Whiteman of The Counseling Center to use clubhouse for workshop. The council agreed to permit the requested use with the cleaning charge being assessed to the Counseling Center. Staff was directed to develop a standard policy for use of the clubhouse by other not -for -profit organizations. 23. Resignations of Don Clark, Ken fryer and Jim Campbell from the Urban Renewal Board The council acknowledge receipt of the resignations. Consent Calendar The council acknowledged receipt of the following: 24. Impact P & Z Minutes of December 15, 1995 25. Impact P & Z Minutes of December 19, 1995 26. Memorandum from W.R. Pitman, Idaho Lake Protection Action, Regarding Notice of Application to Install Swim Area Buoys - Davis Beach. 27. Letter to Dean Martens from Lewis Pratt, Valley County Sheriff Inviting Attendance at Monthly Communication Meeting. 28. Valley County Communications Center Minutes of December 14, 1995. 29. Valley County Communications Center Mission Statement 30. Letters to Gary Shimun and Richard Orton from Michael Peck, Mountain Power Electrical Contractors, on Lift Station #8 31. Letters to Michael Peck, Mountain Power Electrical Contractors, from Richard Orton and Gary Shimun regarding Lift Station #8 32. Letter to Dean Martens from William Von Tagen, Office of the Attorney General, Concerning Restraint in Requesting Opinions during Legislative Session McCall City Council Minutes, January 11, 1996 Page 4 33. Memo to Gary Shimun from Jim Weaver regarding Operation of Snowmobiles within the City Limits. 34. Notice from Chamber of Commerce on 1996 Winter Carnival 35. Letter to Dave Turner, MASCO, Inc. from Richard Kinder, Toothman-Orton, regarding Golf Course Trench Settlement. 36. Memo to Gary Shimun from Rick Fereday for Consideration to serve on Urban Renewal Board. 37. Letter to City of McCall, from Scott Findlay, for Consideration to serve on Urban Renewal Board. 38. Public Notice of Application for Permit --Applicant J.B.Scott--Discharge Clean Riprap and Rock Along Shoreline to Stabilized Applicant's Private Shoreline 39. Memo to North Fork Payette River Water Users from Mark Limbaugh, Water District No. 65, Inviting Attendance at Annual Meeting. 40. Memo to Richard Kinder, Toothman-Orton, from Pete O'Neill, Spring Mountain Ranch, Regarding South Loop Water Line. 41. Letter to George Wagner, JUB Engineers, from Richard Kinder, Toothman-Orton, Regarding Phase I - Wastewater Treatment Plant 42. Seasons Greeting Notice 43. Notice from EPA and DCD on Guidance for People with Severely Weakened Immune Systems. 44. The 1996 Legislative Agenda of Association of Idaho Cities. 45. Letter to Dean Martens from Phillip Batt, Governor, concerning Settlement on Shipment of Nuclear Waste -Answers and Questions on Agreement. 46. Public Notice - Dogs Running at Large 47. Action Update 48. The council discussed snowmobile ordinances and the need for educational brochures, maps and for snowmobile organizations to self -police. 49. Action update items - request the status of: a. School Property Exchange - At Central Idaho Title awaiting closing documents b. Court Services Agreement - Still waiting for the county clerk to draft agreement. c. Mutual Aid Agreement - County Prosecutor has approved and being circulated for signatures. d. Highway 55 Lease still waiting for developer Staff Reports 50. City Manager a. The council noted a written report. b. Mr. Shimun reported that preliminary reviews of resumes for City Engineer had been completed and interviews were scheduled for January 29th. c. He further reported that resumes for Golf Superintendent have been received and are being screened. d. In selecting a Recreation Director Mr. Shimun reported that he was considering the position be a part-time city employee. e. Regarding a previous inquiry regarding the Christmas decorations Mr. Shimun has confirmed that they belong to Chamber of Commerce but are stored at the city shop. 51. City Attorney a. The council noted a written report.. McCall City Council Minutes, January 11, 1996 Page 5 b. Mr. Burton reported that outside counsel engaged to advise on options regarding engineering services has requested a meeting in executive session at the next meeting. After discussion, council decided by consensus to schedule the session at 6:30 PM, January 25, 1996. c. Council then discussed the City Attorney's upcoming performance appraisal and methodology. The council decided to meet at 11:30 AM January 22, 1996. The council then assigned the following to obtain input from others: (1) Courts and attorneys - Mr. Colton (2) Planning and Zoning Commissions and staff - Mr. Eckhardt (3) Police and Fire - Mr. Martens (4) City Manager and Clerk -Treasurer - Mr. Killen 52. City Clerk -Treasurer a. The council noted a written report. b. Mr. Henderson updated the council on the status of employee Roger Bates who was injured on January 7 but was back to work. c. Mr. Henderson that the purchase order policy had been implemented with fewer problems than expected. d. Mr. Henderson further informed the council that the auditors would soon be ready to present their report and suggested a lunch-time meeting. 53. Public Works Director The council noted a written report. Mayor and Council Comments and Reports 54. Mr. Colton . Had no report. 55. Ms. Arp a. Comprehensive Plan - Ms. Arp expressed the need for public involvement and suggested informational meetings with a "station" for each of the 14 elements. Presentations do not involve the public. There should also more than one meeting to ensure that all who want to participate are able to do so. Ms. Arp will work with Mr. Shimun on increasing public involvment. b. AIC Training Program for Newly Elected Officials. Ms. Arp reported on discussions about private property rights and manufactured housing. She also suggested that the mayor list additional agenda items at the beginning of the meeting. c. Had heard reports of problems with alcohol in parks. Staff was not aware of any such problems. 56. Mr. Eckhardt Asked about the budget effects of the light snowplowing workload so far this winter. Mr. Shimun reported that any savings had been offset but an engine failure on one of the front- end loaders. 57. Mr. Martens. McCa11 City Council Minutes, January 11, 1996 Page 6 a. Noted that the dumpster at 3rd and Lake Street was still located on a public right of way. b. Pointed out that snow was being stored on the path above Legacy Park which caused people to walk out in the street. c. Noted that businesses are required to clear snow from sidewalks in front of their property and that the city should be clearing the sidewalk in front of community park. d. Reported that the impound site had been cleaned up. 58. Mr. Killen. a. Reported that Boise City Council has decided to participate in drug testing program nd suggested that the council revisit the issue next meeting. b. Noted that there appeared to be someone living in a camp trailer at First and Park. c. Suggested a new round of long range planning presentations by staff. d. Requested that staff put together a program of training for all advisory committees & commissions. Staff to have a program of about 3 hours training ready by May 1st. Adjournment Without further business, Mr. Eckhardt moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The council adjourned at 10:45 P.M. A 1'11,ST: Mayor