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HomeMy Public PortalAboutCouncil Minutes 1996 03/14Minutes McCall City Council egit it Meeting g 7:00 iLil Thursday, March 14, 1996 Call To Order And Roll Call 1. The meeting was called to order by Mayor Killen at 7:00 P.M. Ms. Arp and Messrs. Colton, Killen, Martens, and Eckhardt answered the roll call. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton and City Clerk 'Treasurer Jim Henderson. Minutes Of Previous lVleeting(s) 3. Minutes of I+*ebruary 29, 1996 - Regular Meeting - Mr. Colton moved to approve the minutes. Mr. Eckhardt seconded and the motion carried unanimously. 4. Minutes of March 6, 1996 - Special Meeting Ms. Arp moved to approve the minutes. Mr. Colton seconded and the motion carried unanimously. Payment Of Claims 5. Vendor Invoice Approval List Report Dated March 11, 1996 - Mr. Martens moved to approve the claims listed on the report. M.s. Arp seconded. After discussion, the motion carried unanimously. Public Comment 6. Plans/Specification South Loop Waterline Proiect Jim Fronk of Toothman-Orton Engineers described the project, noting that approvals had been received from Spring Mountain Ranch and the Woodlands as well as Public Works Director Bill Keating and DEQ. Ten contractors had requested plans. A prebid conference was scheduled for March 15th and the bid opening was set for March 29th. The anticipated award date was April 11 th with construction to begin the middle of May. Mr. Fronk also reported that the original project estimate had not included funding for removing subsurface rock (estimated maximum cost of $40,000) and did not address the internal mechanisms for the Pressure Reducing Valves and for dismantling the booster station at an estimated cost of about $50,000. Mr. Fronk also pointed out that the accouterments required by property owners (mainly fire hydrants) for their approval would cost about $15,000. Mr. Colton moved to approve the plans and specifications. Mr. Eckhardt seconded and the motion carried. Mr. Fron then discussed the bikepath project including the Lardo Bridge Crossing and negotiations with Lake Irrigation District representatives. Minutes, McCall City Council March 14, 1996 Board, Committee And Commission Minutes Requiring Action Goi[ Course Advisory Committee Minutes Dated February 20, 1996 - a. Rules & regulations- The council reviewed the proposed policy and noted that a formal policy that has already been adopted needs to be integrated. The council also noted that many of the regulations were unerrtbrceabie and that the policy should be stated using gender-neutral language. b, MarshalsJbr New Nine Holes. It was noted that the proposal to increase the number of hours of Marshaling was a contract issue and that Mr. Hoss would have to agree to amend the contract. c. Air-conditioning The council noted that this had not been included in the budget fbr FY 1995-96 and should be proposed in the budget process fbr the coming fiscal year. 10. 11 12. 13. Old Business Water Treatment Plant- Payment No. 3 Mr. Stfimun gave a report. Mr. Colton moved to approve the payment request for $5461.20. Mr. Eckhardt seconded and the motion carried unanimously. East Highway 55 LID - Partial Pa}, Request No. 4 Mr. Shimun gave a report. Mr. Eckhardt moved to approve the payment request for $43,700. Mr. Colton seconded and the motion carried unanimously. New Business 1990 Idaho Standards For Public Works Construction - This matter was referred to the City Manager Gol[ Superintendent Nominee-Michael E. Combs -Mr. Shimun nominated Mr. Combs fbr the position of golf course superintendent. Mr. Kilien moved to confirm the nomination. Mr. Colton seconded and the motion carried unanimously. Airport Lease-Vincent Mancini Mr. Henderson gave a report. Mr. Kiiien moved to approve the lease. Mr. Martens seconded. At a roll call vote, Mr. Killen, Mr. Martens, Mr. Eckhardt, Ms. Atp and Mr. Coiton voted "aye." The motion carried. Pro[bssional Services Agreement- Toothman Orton Mr. Henderson gave a report noting that this was an agreement to provided profi:ssionai engineering services relating to preparing an FAA grant pre-application. After discussion, MI'. Martens moved to approve the agreement and authorize the city manager to sign. Mr. Colton seconded and the ~notion carried unanimously. Pagc 2 Minutes, McCall City Council March 14, 1996 Consent Calendar The council acknowledged receipt of the following and commented where noted: 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. Emplo},ee Grievance- Sports Club Membership Mr. Martens pointed out that the City Manager's status as a reserve office could be awkward in that the manager is the Police Chef's supervisor whereas reserve officers work fbr the Chief. Letter To Joy Palmer, DEQ, From Gary Stfimun Regarding Objections To Final Proposed Cascade Reservoir Phase I Watershed Management Plan And DEQ Permit Memo To Barry Albert From Ted Burton Re Draft Of Agreement For City And J Ditch Parties -Mr. Martens commented that the $800,000 is not what we had agreed to. Mr. Burton reminded council that the figure reflected the change in the enhanced reliabiity provision. Mr. Killen suggested softening the language making the city responsible fbr damages from the presence of treated effluent. He further pointed out that the Tort Claims Act still applies. In reality parties must operate in concert not sequentially. Finally Mr. Killen asked if the city could pull out of the agreement at the end of the term and was assured that we could. Letter To Lydia Justice Edwards, State Of Idaho, From Gary Shimun Commenting On Previous Letter Dated February 7, 1996 Letter To Gary Shimun From Edwin Cryer, Montgomery Watson, Assessing Interest On Past Due Invoices Letter To Ken Roberts, Donnelly, From Sally Goodell, DEQ, Notifying Of Meeting Of Cascade Reservoir Coordinating Council Letter To Jerome Mapp, Ida-Ore, From Jim Fronk, Toothman-Orton, Regarding South Loop Water Line Time Line Letter To Tory McAlvain, McAlvain Construction, From Gary Himes, White-Leasure, Notifying To Proceed - Payless Store Letter To Michael Peck, Mountain Power Electrical Contractors, From Steven Holt, Toothman-Orton, Re Lift Station//8 Letter To Ed Cryer, Montgomery Watson, From Richard Kinder, Toothman-Orton, Giving Notice Of Def~tult On Revised Drawing and Ozone Design - Water Treatment Plant Letter To Bruce MacEwan, Idaho Transportation Department, From Gary Shimun Commenting On Pathway/ITD Project and Right Of Way Letter To Phil Batt, Governor, From Gary Shimun Conunenting On Senate Bill 1498 Memo To Ted Burton From Bill Keating Regarding Toll Station Pizza Sewer Discharge Mr. Martens requested that staff' check and ensure compliance by contacting restaurants to see if they have a grease trap. Charges For Lunches At McCall Brewing Company Report To Rick Welch, West Central Highlands RC & D Council, From Russell Manwaring, Department Of Agriculture, Re WCH RC&D Narrative Report - February 1996 Letter To Jack Gantz, Department Of Health & Welfhre, From Bryan Donaldson, JUB, Regarding Sand Filter Rehabilitation And Construction Project - Wastewater Treatment Plant Pagc 3 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. Minutes, McCall City Council March 14, 1996 Letter To Gary Shimun, From Michael Peck, Mountain Power Electrical Contractors, On Sewage Lift Station #8 Letter To Gary Shimun From Daryl Yandeli Resigning From Planning And Zoning Commission Notice Of Idaho Resource Conservation And Development Association Annual Meeting West Central Highlands RC & D Area Minutes Of February 21, 1996 Valley County Communication Committee Agenda Of March 14, 1996 Letter To Leon Griffard, American Civil Liberties Union Of Idaho, From Ted Burton On Further Reply To Letter Dated January 25, 1996 Letter To Robert Hildeman, West One Bank, From Jim Henderson Re LID No. 2 And No. 4 And Water Bond Phase II Letter To L A Lammerman From Mildred Miller, Risk Management Program, Responding To Claim Notice To Association Of Idaho Cities From Sylvia Robison, ICC FOA, Regarding IRS Reclassification Legislative Hotline Dated February 23, 1996 Legislative Hotline Dated March 1, 1996 Action Update - Mr. Killen ask if staff had started working on committee training. Mr. Shimun reported that he had. Ms. Arp pointed out that committees need to review mission statements as many are outdated. Mr. Shimun noted that due to Planning and Zoning Conunission resignations and expired terms it may be time to combine the two commissions. Staffwas instructed to prepare a report with recommendations. Staff Reports Cit~ Manager a. The council noted a written report. b. Mr. Shimun reported that the Mayor of Otepaa, Estonia would visit the city on March 19th. Cit~ Attornel~ a. The council noted a written report. b. 1Vh-. Burton reported that he had reworked the form of airport leases. c. Mr. Burton further reported that the Carey/Kahlman transactions had been recorded. d. Mr. Burton reviewed the CRA lawsuit. e. Mr. Burton requested that his personnel evaluation be completed and presented a list of goals and objectives. The council ordered that it be placed on the March 28 agenda. Pagc 4 44. 45. 46. 47. 48. 49. 50. Minutes, McCall City Council March 14, 1996 Ci~ Clerk/Treasurer a. The council noted a written report. b. Mr. Martens asked about the status of"Early Bird" Golf Pass sales. Mr. Henderson reported that only a few had been sold. Staffwas instructed to contact Carl Hoss to ensure that the special price was advertised. Public Iforks Director The council noted a written report. Mayor and Council Comments and Reports Mrs. Arp Noted that there was a Valley County P&Z Conunission opening. Mr. Eckhardt - Stated that he had not received notice of an Urban Renewal meeting Mr. Shimun stated that a meeting was to be scheduled on March 21 st. Mr. Martens a. Asked the status of the Recreation Director recruitment. Mr. Shimun stated that the time for sub~nission of resumes doses on either March 22d or March 29th. Mr. Martens stated that spring programs are not being accomplished. b. Asked about the Snowmobile comnfittee. Mr. Shimun reported the Police Chief Parker was organizing. c. Reported a fencing business being conduct in the Rio Vista Subdivision near Gabi Way. Mr. Coiton - Mr. Colton reminded the council that he would be absent on March 28th. Mr. Killen - a. Requested staff to ensure that the letter to Joy Palmer of DEQ was copied to all interested officials. b. Reported that John Hanks had volunteered for the snowmobile committee. Mr. Shimun reported that he had already passed the name to Chief Parker. c. Requested staffto invite the Health and Welfare Board to meet in McCall and to get on their agenda. Pagc 5 Minutes, McCall City Council March 14, 1996 ATTEST: ~Cit~ Cle~'~ Adjournment Without further business, Mr. Martens moved to adjourn. Mr. Eckhardt seconded and the motion carried unanimously. The council adjourned at 9:30 P.M. Mayor Pagc 6