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HomeMy Public PortalAboutCouncil Minutes 1996 03/28 MINUTES McCall City Council Regular Meeting Thursday, March 28, 1996 Call To Order And Roll Call The meeting was called to order at 7:00 P.M. by Mayor Killen. Ms. Arp and Messrs. Killen and Martens answered the roll call. The mayor declared that a quorum was present. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton and City Clerk-Treasurer Jim Henderson. Minutes Of Previous Meeting(s) Minutes of March 14, 1996- Regular Meeting Mr. Martens moved to approve the minutes. Ms. Atp seconded and the motion carried unanimously. Payment Of Claims Vendor Invoice Approval List Report Dated March 22, 1996 Ms. Atp moved to approve the claims listed on the report, save and except an invoice from Heady's Power Products for $540 pending staff obtaining an adequate description ofthe item(s) purchased. Mr. Martens seconded and the motion carried unanimously. Pal~roll Report Dated March 12, 1996 Mr. Martens moved to approve the payroll. Ms. Atp seconded and the motion carried unanimously. Public Comment Rob Mayer of Central District Health reported on a Solid Waste Reduction Grant from Rural Utilities Service, USDA. The grant is to be used for programs to reduce the flow of solid waste. Valley County's solid waste is consistent with national averages in that 40% is paper with next largest component being plastics. Mr. Martens asked if grant dollars were available for signing such as inviting the deposit of lawn clippings and the like in site for the proposed Riverfront Park. Francis Wallace Valley County Commissioner commented asking for support as the cost of hauling solid waste to Caldwell may require raising rates. Carl Hoss appeared requesting action on his contract renewal. The council noted that it had already approved the renewal. Minutes, McCall City Council March 28, 1996 Old Business Resolution No. 3-96 Authorizing Interim Financing For LID No. 4 Mr. Martens moved to adopt Resolution No. 3-96. Ms. Atp seconded and the motion carried unanimously. Registered Warrant No. 96-1 Interim Financing For LID No. 4 Ms. Atp moved to approve Registered Warrant No. 96-1 in the amount of $225,000 and authorize the mayor and clerk-treasurer to sign. Mr. Martens seconded and the motion carried unanimously. 10. Completion O[ Cit~ Attorney Performance Evaluation The council reviewed a compilation prepared by the clerk. The council reviewed the goals and objectives prepared by Mr. Burton. Council asked Mr. Burton to suggest ways that some of the objectives could be measured. Mr. Martens moved to approve the goals and objectives as amended and to ratify the compilation. Ms. Arp seconded and the motion carried unanimously. 11. New Business Environmental Stud~ For South Loop Water Project- Jerome Mapp Mr. Shimun gave a report noting that the council was being asked to approve a HUD request for release of funds and the environmental study. Mr. Martens moved to approve both documents and to authorize the mayor to sign. Ms. Atp seconded and the motion carded unanimously. Mr. Martens then moved to approve the Finding of No Significant Impact and authorize the mayor to sign. Ms. Atp seconded and the motion carded unanimously. The council recessed from 8:30 P.M. to 8:35 P.M. 12. Urban RenewalAgenty Annual Report The council reviewed the Urban Renewal meeting minutes of March 21, 1996 and directed staff'to schedule hearings and to take other necessary actions to amend the Urban Renewal Plan as recommended. Mr. Killen moved to accept the annual report as presented. Ms. Arp seconded and the motion carried unanimously. 13. Resolution No. 4-96 Relating To Administration Authorizing Destruction Of Certain Records Mr. Burton pointed out that records respecting variances and conditional use permits were permanent and could not be destroyed. Ms. Atp moved to approve the destruction of the records except lot #2 respecting conditional use permits and lot #7 respecting variances and to make the remaining records available to the Historical Preservation Committee. Mr. Martens seconded and the motion carded unanimously. 14. Financin~ Packaee For 1996 Equipment Purchases Mr. Henderson gave a report noting that the First Security proposal had a higher annual rate than that of West One, due to differences in compounding methods the total cost of financing under First Securities proposal was some $600 less. Mr. Martens moved to approve the First Security Proposal as recommended. Ms. Atp seconded and the motion carded unanimously. Page 2 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. Minutes, McCall City Council March 28, 1996 Hand Check Approval- April Utilit~ Billing Postage Mr. Henderson gave a report request the authority to issue a check in an amount not to exceed $300 for postage to mail out the utility bills on about April 15th. Ms. Arp moved to approve the request. Mr. Martens seconded and the motion carried unanimously. Consent Calendar Memo To All Department Heads From Gary Shimun Concerning Hand Check Approval Letter To John Lewinski From Leslie Ankenman, Valley County Engineer, Regarding Septage Receiving/Treatment Facility - Mr. Killen noted that the purpose of the county facility was to get septage out of out plant. Staff was directed to contact Mr. Ankenman for clarification. Letter To Wallace Cory, Department Of Health And Welfare, From Albert Barker, Hawley Troxell Ennis & Hawley, Re City Of McCall's Comments On Idaho DEQ's Certification Of Proposed NPDES Permit No ID-002023-1 Letter And Packet To Acting Director, US Environmental Protection Agency, From Albert Barker, Hawley Troxell Ennis & Hawley, Re City Of McCall's Comments Concerning Draft NPDES Permit No. ID-002023-1 Letter To Joy Palmer, DEQ, From Gary Shimun Responding To Request To Return Funds - - Mr. Martens asked it there had been a response. Mr. Shimun stated that there had not. Letter To Joy Palmer, DEQ, From Bill Killen Regarding J Ditch Project Letters To City Council From Carl Roberts, Donnelly, Commenting On Sewer System Project Letter To Carl Roberts, Donnelly, From Gary Shimun Replying To Comments On Arcata Wastewater Treatment Facility Letter To Richard Kinder, Toothman-Orton, From Pat Madarieta, Department Of Commerce, Re Bid Documents For South Loop Water Project Memo To Gary Shimun From Alan Busby With Copy Of Letter To Chief Parker Regarding Snowmobile Use Within City - Mr. Martens noted that the letter made some good points and asked about the Snowmobile Committee. Mr. Shimun reported that there had been one meeting but so far the group was highly polarized, for and against the use of snowmobiles in the city. Letter To Dean Martens From Christopher Meyer, Givens Pursley & Huntley, Regarding Municipal Water Rights Bill Letter To Charles Ruch, BSU, From Gary Shimun Concerning Elimination Of McCall Small Business Development Center Letter To Bill Killen And Gary Shimun From Sue Higgins, Transportation Department, Summarizing Board Actions On McCall Alternate Route Project Letter To Dean Martens From Dirk Kempthorne, US Senate, Giving Update On Success Of HR 2036 Letter To Bill Killen From Sally Elliott, Rudy's Gym, Commenting On Facility Memo From Kelly Arnold, Great Open Spaces Management Association, On Upcoming Conference Minutes Of Ida-Ore Board Of Directors Dated February 1, 1996 Page 3 33. 34. 35. 36. 37. 38. 39. 40. 41 42. 43. 44. Minutes, McCall City Council March 28, 1996 Minutes Of Ida-Ore Policy Committee Dated February 1, 1996 Memo To Committee and Directors From Phil Choate, Ida-Ore, Regarding Economic Development Planning Cycle Memo To Directors From Elwin Grout, Ida-Ore, Re Older American's Report Letter To LeRoy And Marion Johnson, McCall, From Jim Henderson Re LID #2 Assessments West Central Highlands RC & D Area Minutes Dated March 20, 1996 West Central Highlands RC & D Area Agenda Dated March 20, 1996 Parks And Recreation Advisory Committee Minutes Dated March 18, 1996 Working Women Count Honor Roll Update Ms. Arp pointed out that McCall is listed on the Honor Roll for expanding health insurance to families of employees. Action Update Call For Additional Items Wine/Beer Licenses Pigga Restaurant Mr. Killen moved to approve the license. Mr. Martens seconded and the motion carried unanimously. Professional Services Ordndorff& Trout Mr. Martens moved to approve the agreement and authorize the mayor to sign. Ms. Atp seconded. At a roll call vote, Ms. Atp, Mr. Martens and Mr. Killen voted "aye." The motion carried. Staff Reports Cit~ Manager a. Reported a visit by Aivar Nigol - Mayor of Otepaa, Estonia on March 18. b. On March 18 attended a CRA Coordinating council meeting and explained the city's rights under the TMDL load. c. On Marchl9 met with Ted Whiteman, Payette Lakes Water and Sewer District, and J-U-B re:~ Wastewater plan d. On March 20 met with JeffLappin, Central District Health re: Stormwater e. Payette Lakes Water and Sewer District found a major inflow where fence post holds had been dug into a sewer line in and easement on M-Resorts property. The line had been repaired. A representative from M-Resorts was present. Met with Linda Corder re: Spring cleanup to discuss the city's commitment. g. On March 21 held a staff meeting to discuss personnel matters with staff. h. On March 21 attended the Urban renewal meeting. Page 4 45. Minutes, McCall City Council March 28, 1996 i. On March 22 again met with Jeff Lappin, Central District Health to discuss Stormwater best management practices On March 25 met with Biketrail Oversight Committee at ITD. k. On March 26 attended an Urban Renewal meeting. On March 27 attended a speed reading class m. On March 28 met with Pete Oneill of Spring Mountain Ranch re: concerns about appearance of the Water Treatment Plant and the new nine holes. n. Mr. Martens asked when Jackie DeClue will be in the loop on technical issues. Mr. Killen asked abou the committee seminar and whether or not a date has been set. Staffhas been instructed to try for May 1 lth. Mr. Killen asked about the comprehensive plan. Mr. Shimun reported that a joint meeting of the planning and zoning commissions was scheduled in two weeks. Cit~ Attorne~ a. The council noted a written report b. Mr. Burton stated that he was preparing the next round amendments to zoning ordinances and had presented a list of topics to the planning and zoning commissions c. Ms. Atp asked if there was a need to amend Title I to include new department heads. Mr. Burton will review Title I and report back. d. Ms. Arp asked about the possible combining of the two planning and zoning commissions. Mr. Burton stated that he had visited with the county prosecutor without anything definitive. Mr. Killen suggested determining the position of the county commisisoners on the matter before doing a lot of work on the proposal. Mr. Killen suggested getting advisory committe chairs on the council agenda. Mr. Martens further suggested doing that with department budget presentations. Mr. Killen asked if the bond counsel had responded to our proposed buy-in policy. e. Mr. Killen asked about the Cascade Reservoir Association lawsuit. Mr. Burton reported that the settlement process with EPA had generated a stay of the lawsuit awaiting the discharge permit. The city has now filed a motion to dismiss as a draft permit has been issued leaving no issue left to litigate. The District Court would not have jurisdiction after a permit is published, but rather the 9th Circuit is the proper venue for an appeal from the permit. f. Mr. Killen asked if Mr. Barker had received a response to his Freedom of Information Act request. Mr. Burton noted a response had been received which referenced an earlier study, so Mr. Barker has submitted a followup request. Page 5 46. Minutes, McCall City Council March 28, 1996 g. Mr. Killen asked that Mr. Burton look into: 1- Did we get a definite response on 1993 plan? If not, submit a request to DEQ to provide an answer to 1993 plan. 2-Check title 39 authorizing Health and Welfare to administer Water and Sewer issues and whether or not the authority was to approve/disapprove plans rather than set requirements. Cit~ Clerk/Treasurer a. Mr. Henderson reported that the Street Sweeper had been delivered. b. Reported his attendance at a Risk Management Seminar in the ICRMP Building in Boise. c. Report the he had completed a draft of the response to the auditor's management letter. 47. 48. 49. Mayor and Council Comments and Reports Mrs. Arp - Asked staff to place the matter of a merit increase for Mr. Burton on the April 11 agenda. Mr. Martens - Reported that some members of the Transportation committee were still reconsidering their resignation. - Asked about the status of grease traps in restaurants. Mr. Shimun reported that Building Inspector Bill Housdorfwas checking on each restaurant in the city. -Again pointed out the fencing business being conducted in Rio Vista. -Asked about the procedure for the Wallace appeal. He was informed by Mr. Burton that it would be a true appeal on the record without revisiting the facts. Staffwas directed to notify parties that it would not be a hearing for the purpose of hearing public testimony. Mr. Kiilen - a. Reported on his meeting Pete O'Neill of Spring Mountain Ranch concerning the esthetics of the Water Treatment Plant. b. Noted that the original design of the plant contained a backwash device for the filters and whether or not there would be a recurring overflow to a drainage ditch. Mr. Shimun was instructed to contact the engineer on this matter. c. Asked staffto review the timetable for the east side bypass. He reported that he has suggested to Mr. O'Neill to put a Bikepath through the route. There was also a discussion of off-site signing for major developments like Spring Mountain Ranch and Rio Vista. Page 6 Minutes, McCall City Council March 28, 1996 d. Noted a citizen question about how the Police Department was doing with their lap top computers. Mr. Henderson reported that the department had substituted an internal desktop computer network. Adjournment 50. ATTEST: Without further business, Mr. Martens moved to adjourn. Ms. Arp seconded and the motion carried unanimously. The council adjourned at 11:00 P.M. City Cl~rl~ Mayor Page 7