HomeMy Public PortalAboutCouncil Minutes 1996 05/23MINUTES
McCall City Council
Thursday - May 23, 1996
Call To Order And Roll Call
1 The meeting was called to order at 7:00 p.m. by Mayor Bill Killen.
2. Messrs. Martens, Colton Eckhardt and Mrs. Arp answered the roll call. Staff
members present were City Manager Gary Shimun, City Attorney Ted Burton,
Deputy City Clerk Cherry Woodbury, Airport Manager Dale Points and Golf
Course Superintendent Mike Combs.
Minutes Of Previous Meeting
3. Minutes of May 9, 1996 - Regular Meeting Mr. Martens noted that there was
an incomplete sentence on page 5 number 44c. Mr. Martens moved to approve as
corrected. Mr. Eckhardt seconded and the motion carried unanimously.
Payment Of Claims
Vendor Invoice Approval List Report Dated May 20, 1996 Mr. Martens
moved to approve the claims listed on the report and Ms. Arp seconded. Mayor
Killen questioned the expense for repair of the library door. Explanation was given
by Ms. Woodbury. Ms. Arp questioned room fee charged by the McCall -Donnelly
Joint School. After discussion the motioned carried unanimously.
5. Payroll Report Dated May 6, 1996 Mr. Colton moved to approve the payroll.
Mr. Eckhardt seconded and the motion carried unanimously.
Public Comment
The mayor called for public comment. The following were heard.
6. Bob Neugebauer asked the Council to approve overnight docking for boats during
the June 8th regatta. Mr. Burton stated that an ordinance already has provisions
for approval by the City Manager with Parks and Recreation Advisory Committee
approval. He was directed to talk to Tomi Grote, Chairperson of the P & R
Committee.
Alana Shoemaker addressed the Council regarding the Floyde Street extension.
She felt that after further researching the situation and timeframe stated in the City
Engineer's letter dated May 9th that the decision to proceed with the extension
was premature. She also felt that the money could be well spent on other road
repairs. Ms. Shoemaker stated that per her findings the Department of Lands
would approve a 5 year extension upon request. Mr. Martens questioned as to
when the extension needed to be filed. Mr. Martens suggested that the new
members of the Transportation Committee could review the matter and make a
recommendation. Mayor Killen requested that City staff and engineer contact the
appropriate parties and further investigation the matter. The Council requested
that the Floyde Street extension be on the agenda for the next Council meeting.
8. Resolution No. 9-96 - Financing Golf Course Irrigation System
Improvements Mike Moore, Moore and McFadden, reviewed the main points of
Resolution No. 9-96 pertaining to the financing of the golf course irrigation system
improvements. Ms. Arp moved to adopt Resolution No. 9-96. Mr. Colton
seconded and the motion carried unanimously. Mr. Moore stated that findings in
the resolution and a petition need to be filed.
Certificate Of Appreciation - T. Delores Ray Mayor Killen and Council
acknowledged Delores Ray for her years of service to the City. Ms. Ray received
a certificate of appreciation and service award gift.
10. Rates Charges By Other Airports & General Aviation Leases Mayor Killen
called on Dale Points to present the airport leases on the agenda. Mr. Points
stated that based on analysis of similar facilities, the City rates appeared to be in
line. Mr. Points commented that a 5 year rate appraisal timeframe would be
applicable and that the master plan would then be in place. All leases will be in the
new format. Ms. Arp questioned if Resolution 10-90 could be amended to reflect
the current rate based on the information provided by Mr. Points. Mr. Martens
moved to approve the leases and adopt the new format. Mr. Eckhardt seconded
and the motion carried unanimously.
11. Roller Bid - Report By Public Works Director Bill Keating presented a memo
to Council summarizing bid proposals from vendors on roller rental vs. purchase.
Discussion was held regarding the bid options. Mayor Killen moved to only rent
the equipment from Western States. Mr. Martens seconded and the motion carried
unanimously. During further discussion, Council suggested that the equipment be
rented, if possible, for 2 months and then go out for rebid.
12. South Loop Water Line - Notice Of Award Rich Kinder, Toothman-Orton,
recommended award to Owyhee Construction for the South Loop Waterline based
on release of funds. Mr. Shimun read the major portions of the award contract.
Mayor Killen moved to approve Notice Of Award. Ms. Arp seconded and the
motion carried unanimously.
13. Mr. Shimun presented the McCall -Donnelly Joint School District Grant Deed
Easement for the South Loop Waterline . Mr. Martens moved to approve and
Mayor Killen seconded. The motion carried unanimously.
14. Mr. Shimun provided Council with data on the Block Grant Program Request for
Funds. Mr. Colton moved to approve Ida -Ore payment #1 for administration of
the South Loop project subject to release of funds. Ms. Arp seconded and the
motion carried unanimously.
15. Change Order - Carico LID - P & M Excavators, Inc Rich Kinder, Toothman-
Orton, recommended approving Change Order #2 on Carico LID which reflects a
net cost reduction. Mr. Shimun pointed out that native soils in area provided
benefits which thus resulted in less construction costs. Ms. Arp moved to approve
the change order. Mr. Colton seconded and the motion carried unanimously.
16. Mr. Martens noted that advertising as to the date and location for road repairs still
needs to be done with respect to Public Works' 5 year road repair plan.
17. Duane Smith, A-1 Car Wash owner, addressed Council on the issue of dumping
car wash waste into the City Sewer Lagoons. He had been instructed by Public
Works that dumping would terminate as of June 1st. Mr. Smith stated that DEQ
and the Sewer Lagoons need to communicate and decide what tests are needed to
determine if the waste is hazardous or not. Mr. Burton commented that time is
needed for further research. Mayor Killen pointed out that a time extension would
be appropriate since a letter is forth coming from the DEQ for an extension to July
16th.
18. Bid Report - Golf Course Maintenance Equipment Mike Combs, Golf Course
Superintendent, reviewed the bid report for the golf course equipment
maintenance. He pointed out that the groomers were not essential and could be
purchased later. There was discussion on the amount of funds budgeted and that
this expenditure was under the allotted sum. Mr. Martens moved to approve the
three remanufactured greens mowers to Bel -Air Turf Products and the two greens
aerators and the fairway mower to Turf Equipment Company. Mr.Colton
seconded and the motion carried unanimously.
Board, Committee And Commission Minutes Requiring Action
19. Ordinance Relating To Vacation Of Alleyway Within Block 1, McCall's First
Addition No action taken. Item was deferred until the findings and conclusions
are included.
Council recessed at 8:30 p.m. and reconvened at 8:45 p.m.
Old Business
20. Action On Appeal Of Decision Of Planning And Zoning Commission -
Wallace Issue A recap of the prior hearing, discussions, and packet of
information was presented by Mayor Killen. The matter was then taken up for
deliberation by the Council member only.
Mr. Colton felt the significant point was that the current zoning ordinance does not
give a clear definition for the terms "footprint" and "texture". Ms. Arp asked for
clarification on date and who produced the sketch which was referred to on the
January meeting tape. Mr. Eckhardt noted that on the building application the
parcel was presented as one lot when in fact it is two lots with the lot lines not
removed. Mr. Martens agreed that the zoning ordinance was unclear on several
points but was clear that if the texture was not the same, a conditional use permit
would have to be obtained by the owner. Mr. Martens also stated that as of a
month ago the lots still were not combined. Mayor Killen stated that the
fundamental issue was the definition for "footprint" and "texture" and the
procedural issues were secondary. Mayor Killen noted that combining the lots
was a major factor since the garage building can not stand alone on a lot. He felt
that the ordinance was explicit on the matter of same "color" and that this would
have to be remedied by the owner.
After further lengthy discussion, Mayor Killen requested that Council members
decide either to uphold the Zoning Administrator's decision or adopt as own the
Findings and Conclusions that Planning & Zoning adopted February 20, 1996, save
and except item #13.
Mr. Colton moved to approve the Zoning Administrator's decision that the
"footprint" was in conformance and that the "color" and "texture" could be
brought into conformance and that the combination of lot lines could be finalized.
Mayor Killen called for a second. Hearing none, the motion died.
Mr. Eckhardt moved to approve the Findings and Conclusions that Planning &
Zoning adopted February 20, 1996, save and except item #13. Mr. Martens
seconded the motion. At a roll call vote, Mr. Eckhardt, Mr. Martens, Mayor
Killen, Ms. Arp voted "aye". Mr. Colton voted "nay". The motion carried.
Mayor Killen recommended that the decision be documented in written form so
that all parties could be formally informed.
Council recessed for 5 minutes.
New Business
21. Grant Deed Granting Right -Of -Way - Jerome And Leona Reininger Mayor
Killen moved to approve grant deed. Mr. Martens seconded and the motion
carried unanimously.
22. Liquor Catering Permit - Lardo Grill And Saloon After some discussion, it
was concluded that the place for the event, Mill Park, was approved for this type
of permit. However, the event date should be verified to avoid conflict with any
other activity being held at the park. Mr. Colton moved to approve the permit
subject to the no conflict condition. Mayor Killen seconded and the motion
carried.
23. Letter To Gary Shimun Regarding Payment Error - Contract No. 43-0256-5-
0821 and Letter To Bud Schmidt Relating Info On Consumer Price Index
Change Mr. Shimun stated that the payment error by the Forest Service needed
to be factored into the budget.
24. Memo To Gary Shimun Concerning Sewer Capital Improvement Charges -
Payless and Pizza Factory Mr. Colton moved to approve the calculations for
sewer hookups. Mr. Eckhardt seconded and the motion carried.
25. Letter To Gary Shimun Re Golf Course Committee Council approved the
recommendation of a candidate to fill the committee vacancy contingent upon the
Spring Mountain Ranch contract not requiring the appointee be a SMR home
owner. Final action to confirm the appointment was not taken by Council.
26. Chamber Of Commerce Board Of Director's Nominees Ballot The Council
delegated voting responsibility to the City Manager.
Consent Calendar
27. Letter To Toothman-Orton From Bruce MacEwan, Transportation Department, Re
Bike And Lake Trails - Preliminary Design Approval
28. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton, On
Water Service Repair
29. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton,
Concerning Golf Course Sod Restoration
30. Letter To Brian Petersen, Contractors Northwest, From Richard Kinder, On
Construction Activities On Private Property
31. Memo To Gary Shimun From Richard Kinder Regarding Water Treatment Plant
Architectural Features
32. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton,
Regarding Golf Course Pump Station Electrical And Ventilation
Ms. Arp stated that public comments have been made on the green and white
building. She suggested that shrubs be planted for aesthetic purpose.
33. Memo To Pete O'Neill From Richard Kinder, Toothman-Orton, Re Water
Treatment Plant Construction Activities
34. Memo To Gary Shimun From Richard Kinder, Toothman-Orton, On Golf Course
Irrigation System and Minimum Project
35. Memo To Richard Kinder From Pete O'Neill, Spring Mountain Ranch, Re Water
Treatment Plant Construction Activities
36. Memo To Richard Kinder From Pete O'Neill, Spring Mountain Ranch, On McCall
Water Treatment Plant
37. Letter To Gary Shimun From Robert Jossis, Montgomery Watson, Re Water
Treatment Plant
38. Letter To Rich Kinder, Toothman-Orton, From Douglas McMaster, Masco, On
Golf Course Restoration
39. Letter To Pete O'Neill From Ron Isbell, Contractors Northwest, Concerning
McCall Water Treatment Plant
40. Letter To Albert Barker, Hawley Troxell Ennis & Hawley, From George Wagner,
JUB, Commenting On 401 Water Quality Certification
41. Letter To Jack Gantz, DEQ, From Bryan Donaldson, JUB, Re Facility Plan Report
Book Four - Inflow And Infiltration
42. Letter To Paula Young, Governet, From Jim Henderson Responding On
Membership In Beta Group
43. State Insurance Fund - Report Of Claims
44. Letter To Alana Shoemaker From Jackie DeClue Relating Information On Floyde-
Samson Connector Project
45. Area Of City Impact Planning And Zoning Commission Minutes For April 23, 1996
46. Budget Development Plan Submitted By Treasurer
Ms. Arp requested that consideration be given to holding an all day budget work
session.
47. Notice Of Application - Payments To Nez Perce Tribe
48. Letter To Gary Shimun From Wade Bryant, Federal Aviation Administration,
Concerning Airport Improvement Program Grant
49. Memo To Scott Findlay, Meadow Lake Development, From Bill Keating On Final
Inspection Of Project
50. Memo To Gary Himes, White -Leasure Development Company, From Bill Keating
Re Warranty Inspection Of Shavers Marketplace
51. Letter To Gary Shimun From Robert Mayer, Central District Health, Regarding
Solid Waste Reduction Grant Program
Mr. Martens asked about implementing community composting. Mr. Shimun
stated that he had information on this, but negative aspects do exist.
52. Letter To Kim Allen, Allen Consulting, From Jackie DeClue On Payette Lakes
Middle School, Water And Sewer Inspection
53. Joint Powers Board Meeting Minutes For May 14, 1996
54. West Central Highlands RC & D Area Agenda For May 15, 1996
55. Action Update
Updates to the action list were given by Council and staff members.
Call For Additional Items
Staff Reports
56. City Manager
a. The Council noted a written report.
b. Mr. Shimun reported that a meeting is being set up with Larry Kirk and the
DEQ to determine what is to be done with the $20,000 of the $1,020,000
Legislative Challenge Grant to remove 95% phosphorus from McCall waste
water..
c. Mr. Shimun summarized the DEQ response on the timeframe for completion of
the water treatment project. The financial capability study showed a requirement
of 10 - 15 years for completion and the DEQ response was 5 years for completion.
d. Mr. Shimun stated that it was felt that it would not be beneficial to hire an
outside contractor to set up structure of impact fees. He felt it could be done in
house with consideration given to the two major utilities first - water and sewer.
e. The Council congratulated Mr. Shimun and Mr. Burton on the recent workshop
session. Mayor Killen suggested that this type of session be done periodically and
requested Mr. Shimun to investigate different possibilities for topics to be
presented.
57. City Attorney
a. The Council noted a written report.
b. Mr. Burton alerted members regarding a personnel grievance that may come
before the Council.
c. Mr. Burton noted that Rudy Verschoor will be coming to work as a summer
law clerk and that his ambition is to become an expert on small community issues.
d. A meeting is being set with the DEQ on the J-Ditch project to determine who is
to do what next. The DEQ schedule is very ambitious. It is debatable with the
timeframe for completion can be accomplished.
58. City Engineer
a. A question was raised concerning the (Sally Sloane) storage rental sign which
was not approved by Planning and Zoning. Ms. Woodbury stated that Ms. Sloane
had been in City Hall inquiring about the procedure to follow and paperwork
necessary to file an appeal.
59. City Clerk/Treasurer
a. Mayor Killen moved to approve a hand check for postage to mail utility bills.
Ms. Arp seconded and the motion carried.
60. Public Works Director - No report
Mayor and Council Comments and Reports
61. Mr. Colton - No report
62. Mrs. Arp
a. Ms. Arp brought up the issue of drug testing. She stated that detailed
information was disclosed to her concerning the City's random drug testing
program. Mr. Burton stated that the letter from the ACLU had been addressed
and that no further communication has taken place. Mayor Killen and Mr. Shimun
both expressed concern as to lack of confidentiality.
b. Ms. Arp stated that she had been informed about a pile of wood by the Burger
Den that needed to be cleaned up. Also Ms. Arp noted that after the recent clean-
up weekend campaign silver bags of trash were still present on Lick Creek Road
and needed to be picked up.
c. Mr. Arp suggested that Vision 20/20 be sent a letter of appreciation for their
efforts on the clean-up weekend campaign. Mayor Killen moved to approve a
letter of appreciation. Mr. Martens seconded and motion carried.
63. Mr. Eckhardt - No report
64. Mr. Martens
a. Mr. Martens reiterated the need to fill vacancies on the Transportation
Committee.
b. Mr. Martens inquired about the need for signs at Rotary and Legacy Parks
permitting boat launching from specified locations.
65. Mayor Killen
a. Mayor Killen inquired about the status of the new 9 hole golf course. Mr.
Shimun stated that a walk through had been performed. Completion is progressing
as best as possible considering the recent weather.
b. Mayor Killen commended the work done by the library on presenting the
Cyberhighway workshop. Mr. Burton stated that the company would provide
service free if the City could find space for the equipment. This possibility
received favorable comments.
c. Concern was expressed over the damage done by Mr. Manchester to the sewer
line. It was noted that Mr. Manchester should pay for the cost of repairs.
Adjournment
66. Without further business Mr. Colton moved to adjourn. Mr. Martens seconded
and the motion carried. The council adjourned at 12:05 am.
Mayor