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HomeMy Public PortalAboutCouncil Minutes 1996 05/23MINUTES McCall City Council Thursday - May 23, 1996 Call To Order And Roll Call 1 The meeting was called to order at 7:00 p.m. by Mayor Bill Killen. 2. Messrs. Martens, Colton Eckhardt and Mrs. Arp answered the roll call. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton, Deputy City Clerk Cherry Woodbury, Airport Manager Dale Points and Golf Course Superintendent Mike Combs. Minutes Of Previous Meeting 3. Minutes of May 9, 1996 - Regular Meeting Mr. Martens noted that there was an incomplete sentence on page 5 number 44c. Mr. Martens moved to approve as corrected. Mr. Eckhardt seconded and the motion carried unanimously. Payment Of Claims Vendor Invoice Approval List Report Dated May 20, 1996 Mr. Martens moved to approve the claims listed on the report and Ms. Arp seconded. Mayor Killen questioned the expense for repair of the library door. Explanation was given by Ms. Woodbury. Ms. Arp questioned room fee charged by the McCall -Donnelly Joint School. After discussion the motioned carried unanimously. 5. Payroll Report Dated May 6, 1996 Mr. Colton moved to approve the payroll. Mr. Eckhardt seconded and the motion carried unanimously. Public Comment The mayor called for public comment. The following were heard. 6. Bob Neugebauer asked the Council to approve overnight docking for boats during the June 8th regatta. Mr. Burton stated that an ordinance already has provisions for approval by the City Manager with Parks and Recreation Advisory Committee approval. He was directed to talk to Tomi Grote, Chairperson of the P & R Committee. Alana Shoemaker addressed the Council regarding the Floyde Street extension. She felt that after further researching the situation and timeframe stated in the City Engineer's letter dated May 9th that the decision to proceed with the extension was premature. She also felt that the money could be well spent on other road repairs. Ms. Shoemaker stated that per her findings the Department of Lands would approve a 5 year extension upon request. Mr. Martens questioned as to when the extension needed to be filed. Mr. Martens suggested that the new members of the Transportation Committee could review the matter and make a recommendation. Mayor Killen requested that City staff and engineer contact the appropriate parties and further investigation the matter. The Council requested that the Floyde Street extension be on the agenda for the next Council meeting. 8. Resolution No. 9-96 - Financing Golf Course Irrigation System Improvements Mike Moore, Moore and McFadden, reviewed the main points of Resolution No. 9-96 pertaining to the financing of the golf course irrigation system improvements. Ms. Arp moved to adopt Resolution No. 9-96. Mr. Colton seconded and the motion carried unanimously. Mr. Moore stated that findings in the resolution and a petition need to be filed. Certificate Of Appreciation - T. Delores Ray Mayor Killen and Council acknowledged Delores Ray for her years of service to the City. Ms. Ray received a certificate of appreciation and service award gift. 10. Rates Charges By Other Airports & General Aviation Leases Mayor Killen called on Dale Points to present the airport leases on the agenda. Mr. Points stated that based on analysis of similar facilities, the City rates appeared to be in line. Mr. Points commented that a 5 year rate appraisal timeframe would be applicable and that the master plan would then be in place. All leases will be in the new format. Ms. Arp questioned if Resolution 10-90 could be amended to reflect the current rate based on the information provided by Mr. Points. Mr. Martens moved to approve the leases and adopt the new format. Mr. Eckhardt seconded and the motion carried unanimously. 11. Roller Bid - Report By Public Works Director Bill Keating presented a memo to Council summarizing bid proposals from vendors on roller rental vs. purchase. Discussion was held regarding the bid options. Mayor Killen moved to only rent the equipment from Western States. Mr. Martens seconded and the motion carried unanimously. During further discussion, Council suggested that the equipment be rented, if possible, for 2 months and then go out for rebid. 12. South Loop Water Line - Notice Of Award Rich Kinder, Toothman-Orton, recommended award to Owyhee Construction for the South Loop Waterline based on release of funds. Mr. Shimun read the major portions of the award contract. Mayor Killen moved to approve Notice Of Award. Ms. Arp seconded and the motion carried unanimously. 13. Mr. Shimun presented the McCall -Donnelly Joint School District Grant Deed Easement for the South Loop Waterline . Mr. Martens moved to approve and Mayor Killen seconded. The motion carried unanimously. 14. Mr. Shimun provided Council with data on the Block Grant Program Request for Funds. Mr. Colton moved to approve Ida -Ore payment #1 for administration of the South Loop project subject to release of funds. Ms. Arp seconded and the motion carried unanimously. 15. Change Order - Carico LID - P & M Excavators, Inc Rich Kinder, Toothman- Orton, recommended approving Change Order #2 on Carico LID which reflects a net cost reduction. Mr. Shimun pointed out that native soils in area provided benefits which thus resulted in less construction costs. Ms. Arp moved to approve the change order. Mr. Colton seconded and the motion carried unanimously. 16. Mr. Martens noted that advertising as to the date and location for road repairs still needs to be done with respect to Public Works' 5 year road repair plan. 17. Duane Smith, A-1 Car Wash owner, addressed Council on the issue of dumping car wash waste into the City Sewer Lagoons. He had been instructed by Public Works that dumping would terminate as of June 1st. Mr. Smith stated that DEQ and the Sewer Lagoons need to communicate and decide what tests are needed to determine if the waste is hazardous or not. Mr. Burton commented that time is needed for further research. Mayor Killen pointed out that a time extension would be appropriate since a letter is forth coming from the DEQ for an extension to July 16th. 18. Bid Report - Golf Course Maintenance Equipment Mike Combs, Golf Course Superintendent, reviewed the bid report for the golf course equipment maintenance. He pointed out that the groomers were not essential and could be purchased later. There was discussion on the amount of funds budgeted and that this expenditure was under the allotted sum. Mr. Martens moved to approve the three remanufactured greens mowers to Bel -Air Turf Products and the two greens aerators and the fairway mower to Turf Equipment Company. Mr.Colton seconded and the motion carried unanimously. Board, Committee And Commission Minutes Requiring Action 19. Ordinance Relating To Vacation Of Alleyway Within Block 1, McCall's First Addition No action taken. Item was deferred until the findings and conclusions are included. Council recessed at 8:30 p.m. and reconvened at 8:45 p.m. Old Business 20. Action On Appeal Of Decision Of Planning And Zoning Commission - Wallace Issue A recap of the prior hearing, discussions, and packet of information was presented by Mayor Killen. The matter was then taken up for deliberation by the Council member only. Mr. Colton felt the significant point was that the current zoning ordinance does not give a clear definition for the terms "footprint" and "texture". Ms. Arp asked for clarification on date and who produced the sketch which was referred to on the January meeting tape. Mr. Eckhardt noted that on the building application the parcel was presented as one lot when in fact it is two lots with the lot lines not removed. Mr. Martens agreed that the zoning ordinance was unclear on several points but was clear that if the texture was not the same, a conditional use permit would have to be obtained by the owner. Mr. Martens also stated that as of a month ago the lots still were not combined. Mayor Killen stated that the fundamental issue was the definition for "footprint" and "texture" and the procedural issues were secondary. Mayor Killen noted that combining the lots was a major factor since the garage building can not stand alone on a lot. He felt that the ordinance was explicit on the matter of same "color" and that this would have to be remedied by the owner. After further lengthy discussion, Mayor Killen requested that Council members decide either to uphold the Zoning Administrator's decision or adopt as own the Findings and Conclusions that Planning & Zoning adopted February 20, 1996, save and except item #13. Mr. Colton moved to approve the Zoning Administrator's decision that the "footprint" was in conformance and that the "color" and "texture" could be brought into conformance and that the combination of lot lines could be finalized. Mayor Killen called for a second. Hearing none, the motion died. Mr. Eckhardt moved to approve the Findings and Conclusions that Planning & Zoning adopted February 20, 1996, save and except item #13. Mr. Martens seconded the motion. At a roll call vote, Mr. Eckhardt, Mr. Martens, Mayor Killen, Ms. Arp voted "aye". Mr. Colton voted "nay". The motion carried. Mayor Killen recommended that the decision be documented in written form so that all parties could be formally informed. Council recessed for 5 minutes. New Business 21. Grant Deed Granting Right -Of -Way - Jerome And Leona Reininger Mayor Killen moved to approve grant deed. Mr. Martens seconded and the motion carried unanimously. 22. Liquor Catering Permit - Lardo Grill And Saloon After some discussion, it was concluded that the place for the event, Mill Park, was approved for this type of permit. However, the event date should be verified to avoid conflict with any other activity being held at the park. Mr. Colton moved to approve the permit subject to the no conflict condition. Mayor Killen seconded and the motion carried. 23. Letter To Gary Shimun Regarding Payment Error - Contract No. 43-0256-5- 0821 and Letter To Bud Schmidt Relating Info On Consumer Price Index Change Mr. Shimun stated that the payment error by the Forest Service needed to be factored into the budget. 24. Memo To Gary Shimun Concerning Sewer Capital Improvement Charges - Payless and Pizza Factory Mr. Colton moved to approve the calculations for sewer hookups. Mr. Eckhardt seconded and the motion carried. 25. Letter To Gary Shimun Re Golf Course Committee Council approved the recommendation of a candidate to fill the committee vacancy contingent upon the Spring Mountain Ranch contract not requiring the appointee be a SMR home owner. Final action to confirm the appointment was not taken by Council. 26. Chamber Of Commerce Board Of Director's Nominees Ballot The Council delegated voting responsibility to the City Manager. Consent Calendar 27. Letter To Toothman-Orton From Bruce MacEwan, Transportation Department, Re Bike And Lake Trails - Preliminary Design Approval 28. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton, On Water Service Repair 29. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton, Concerning Golf Course Sod Restoration 30. Letter To Brian Petersen, Contractors Northwest, From Richard Kinder, On Construction Activities On Private Property 31. Memo To Gary Shimun From Richard Kinder Regarding Water Treatment Plant Architectural Features 32. Letter To Douglas McMaster, Masco, From Richard Kinder, Toothman-Orton, Regarding Golf Course Pump Station Electrical And Ventilation Ms. Arp stated that public comments have been made on the green and white building. She suggested that shrubs be planted for aesthetic purpose. 33. Memo To Pete O'Neill From Richard Kinder, Toothman-Orton, Re Water Treatment Plant Construction Activities 34. Memo To Gary Shimun From Richard Kinder, Toothman-Orton, On Golf Course Irrigation System and Minimum Project 35. Memo To Richard Kinder From Pete O'Neill, Spring Mountain Ranch, Re Water Treatment Plant Construction Activities 36. Memo To Richard Kinder From Pete O'Neill, Spring Mountain Ranch, On McCall Water Treatment Plant 37. Letter To Gary Shimun From Robert Jossis, Montgomery Watson, Re Water Treatment Plant 38. Letter To Rich Kinder, Toothman-Orton, From Douglas McMaster, Masco, On Golf Course Restoration 39. Letter To Pete O'Neill From Ron Isbell, Contractors Northwest, Concerning McCall Water Treatment Plant 40. Letter To Albert Barker, Hawley Troxell Ennis & Hawley, From George Wagner, JUB, Commenting On 401 Water Quality Certification 41. Letter To Jack Gantz, DEQ, From Bryan Donaldson, JUB, Re Facility Plan Report Book Four - Inflow And Infiltration 42. Letter To Paula Young, Governet, From Jim Henderson Responding On Membership In Beta Group 43. State Insurance Fund - Report Of Claims 44. Letter To Alana Shoemaker From Jackie DeClue Relating Information On Floyde- Samson Connector Project 45. Area Of City Impact Planning And Zoning Commission Minutes For April 23, 1996 46. Budget Development Plan Submitted By Treasurer Ms. Arp requested that consideration be given to holding an all day budget work session. 47. Notice Of Application - Payments To Nez Perce Tribe 48. Letter To Gary Shimun From Wade Bryant, Federal Aviation Administration, Concerning Airport Improvement Program Grant 49. Memo To Scott Findlay, Meadow Lake Development, From Bill Keating On Final Inspection Of Project 50. Memo To Gary Himes, White -Leasure Development Company, From Bill Keating Re Warranty Inspection Of Shavers Marketplace 51. Letter To Gary Shimun From Robert Mayer, Central District Health, Regarding Solid Waste Reduction Grant Program Mr. Martens asked about implementing community composting. Mr. Shimun stated that he had information on this, but negative aspects do exist. 52. Letter To Kim Allen, Allen Consulting, From Jackie DeClue On Payette Lakes Middle School, Water And Sewer Inspection 53. Joint Powers Board Meeting Minutes For May 14, 1996 54. West Central Highlands RC & D Area Agenda For May 15, 1996 55. Action Update Updates to the action list were given by Council and staff members. Call For Additional Items Staff Reports 56. City Manager a. The Council noted a written report. b. Mr. Shimun reported that a meeting is being set up with Larry Kirk and the DEQ to determine what is to be done with the $20,000 of the $1,020,000 Legislative Challenge Grant to remove 95% phosphorus from McCall waste water.. c. Mr. Shimun summarized the DEQ response on the timeframe for completion of the water treatment project. The financial capability study showed a requirement of 10 - 15 years for completion and the DEQ response was 5 years for completion. d. Mr. Shimun stated that it was felt that it would not be beneficial to hire an outside contractor to set up structure of impact fees. He felt it could be done in house with consideration given to the two major utilities first - water and sewer. e. The Council congratulated Mr. Shimun and Mr. Burton on the recent workshop session. Mayor Killen suggested that this type of session be done periodically and requested Mr. Shimun to investigate different possibilities for topics to be presented. 57. City Attorney a. The Council noted a written report. b. Mr. Burton alerted members regarding a personnel grievance that may come before the Council. c. Mr. Burton noted that Rudy Verschoor will be coming to work as a summer law clerk and that his ambition is to become an expert on small community issues. d. A meeting is being set with the DEQ on the J-Ditch project to determine who is to do what next. The DEQ schedule is very ambitious. It is debatable with the timeframe for completion can be accomplished. 58. City Engineer a. A question was raised concerning the (Sally Sloane) storage rental sign which was not approved by Planning and Zoning. Ms. Woodbury stated that Ms. Sloane had been in City Hall inquiring about the procedure to follow and paperwork necessary to file an appeal. 59. City Clerk/Treasurer a. Mayor Killen moved to approve a hand check for postage to mail utility bills. Ms. Arp seconded and the motion carried. 60. Public Works Director - No report Mayor and Council Comments and Reports 61. Mr. Colton - No report 62. Mrs. Arp a. Ms. Arp brought up the issue of drug testing. She stated that detailed information was disclosed to her concerning the City's random drug testing program. Mr. Burton stated that the letter from the ACLU had been addressed and that no further communication has taken place. Mayor Killen and Mr. Shimun both expressed concern as to lack of confidentiality. b. Ms. Arp stated that she had been informed about a pile of wood by the Burger Den that needed to be cleaned up. Also Ms. Arp noted that after the recent clean- up weekend campaign silver bags of trash were still present on Lick Creek Road and needed to be picked up. c. Mr. Arp suggested that Vision 20/20 be sent a letter of appreciation for their efforts on the clean-up weekend campaign. Mayor Killen moved to approve a letter of appreciation. Mr. Martens seconded and motion carried. 63. Mr. Eckhardt - No report 64. Mr. Martens a. Mr. Martens reiterated the need to fill vacancies on the Transportation Committee. b. Mr. Martens inquired about the need for signs at Rotary and Legacy Parks permitting boat launching from specified locations. 65. Mayor Killen a. Mayor Killen inquired about the status of the new 9 hole golf course. Mr. Shimun stated that a walk through had been performed. Completion is progressing as best as possible considering the recent weather. b. Mayor Killen commended the work done by the library on presenting the Cyberhighway workshop. Mr. Burton stated that the company would provide service free if the City could find space for the equipment. This possibility received favorable comments. c. Concern was expressed over the damage done by Mr. Manchester to the sewer line. It was noted that Mr. Manchester should pay for the cost of repairs. Adjournment 66. Without further business Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried. The council adjourned at 12:05 am. Mayor