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HomeMy Public PortalAboutCouncil Minutes 1996 07/11MINUTES McCall City Council Regular Meeting Thursday, July 11, 1996 1 Call to Order The meeting was called to order by Mayor Killen at 7:00 P.M. 2. Roll Call Ms. Arp, Mr. Colton, Mr. Martens, Mr. Eckhardt and Mr. Killen answered the roll call. The mayor declared that a quorum was present. Present from the city staff were City Manager, Gary Shimun, City Attorney Ted Burton, City Clerk -Treasurer Jim Henderson and Police Chief Ed Parker. Minutes Of Previous Meeting(s) 3. Minutes of June 27, 1996 - Regular Meeting Mr. Colton moved to approve the minutes. Ms. Arp seconded and the motion carried unanimously. Payment Of Claims 4. Vendor Invoice Approval List Report Dated July 5, 1996 Mr. Martens moved to approve the claims listed on the report. Mr. Eckhardt seconded and the motion carried unanimously. 5. Payroll Report Dated June 25, 1996 Mr. Martens moved to approve the payroll. Ms. Arp seconded and the motion carried unanimously. 6. Payroll Report Dated July 1, 1996 Ms. Arp moved to approve the payroll. Mr. Killen seconded and the motion carried unanimously. Public Comment The mayor called for public comment. The following were heard: 7. AWOS Bid Opening & Discussion Airport Manager bale Points presented a report noting the National Weather Service had stated that it would fund an Automated Surface Observation Station (ASOS) and the city should not upgrade its Automated Weather Observation Station (AWOS) at this time. After discussion, Mr. Martens moved to reject all bids on the AWOS upgrade. Mr. Killen seconded and the motion carried unanimously. Mr. Killen then moved to accept the offer of an ASOS from National Weather Service. Mr. Colton seconded and the motion carried unanimously. Mr. Points pointed out that the state grant for the AWOS upgrade would be withdrawn and reawarded as matching funds for Airport Improvement Project 1997. Minutes, McCall City Council July 11, 1996 8. Grant Agreement Re Airport Proiect Number 3-16-0023-06 Chuck Sundby of Toothman-Orton Engineers explained the procedures. Mr. Killen introduced resolution 14-96, read it in full then moved to adopt it. Ms. Arp seconded and the motion carried unanimously. Alana Shoemaker stated that she had not received a response to her letter requesting information on the extension of Floyde Street. She was provided one of the information copies previously provided to the council. 10. George Wagner of J-U-B Engineers reviewed the Addendum No 1 to the Facility Plan with the Council. He then reported that one bid had been received on the sand filter rehabilitation. After discussion, Ms. Arp moved to approve the award of the base bid to Bezates Construction, subject to DEQ approval. Mr. Colton seconded and the motion carried unanimously. Mr. Wagner then presented a proposed Agreement for Professional Services - J Ditch Alternative Phase I. After discussion Mr. Wagner agreed to provide an acceptable risk allocation provision. Mr. Killen moved to enter into the agreement subject to risk allocation language acceptable to Mr. Shimun and Mr. Burton and Mr. Burton's review of the full agreement. Mr. Colton seconded. At a roll call vote, Mr. Killen, Mr. Colton, Ms. Arp, Mr. Martens and Mr. Eckhardt voted "aye." The motion carried. 11. Sondra Skinner, President of the Chamber of Commerce requested permission to display Olympic Banners in honor of McCall cyclist Greg Randolph's participation in the Summer Games. Mr. Martens moved to approve the display of the banners from July 19 - August 31, 1996. Ms. Arp seconded and the motion carried unanimously. Ms. Arp then suggested that the city participate in displaying a banner. 12. Police Chief Parker presented a public safety issue that was not covered in the City Code. A float plane was being beached at Legacy Park to pick up charter passengers. After discussion about this and other commercial activities council directed staff to prepare an amending Ordinance prohibiting the beaching of float planes in addition to the present prohibition on beaching watercraft. In the meantime, it was the consensus of the council that the current prohibition on commercial activities in parks was sufficient to prevent this activity. 13. Lift Station #8 - Proiect Closeout Ted Whiteman gave a report outlining the concessions of the contractor, Mountain Power and the engineer, Toothman-Orton. After discussion, Mr. Killen moved to approve the closeout arrangements subject to the reservation of the city's right to all warranty claims. Mr. Martens seconded and the motion carried unanimously. 14. Water Revenue Bond Series 1996 Sale Mike Moore of Moore and McFadden, Bond Counsel presented Ordinance No. 700 Authorizing the sale of the bonds. Mr. Bob Hildeman, Vice President Public Finance, West One Bank summarized the purchase Page 2 Minutes, McCall City Council July 11, 1996 agreement. Mr. Martens moved to suspend the rules requiring three readings and reading in full for the purpose of considering Ordinance No. 700. Mr. Eckhardt seconded. At a roll call vote, Mr. Martens, Mr. Eckhardt, Ms. Arp, Mr. Colton and Mr. Killen voted "aye." The motion carried. Mr. Burton read the Ordinance by title. Mr. Colton moved to adopt Ordinance No. 700. Ms. Arp seconded. At a roll call vote, Mr. Colton, Ms. Arp, Mr. Eckhardt, Mr. Martens and Mr. Killen voted "aye." The motion carried. Mr. Moore then presented Resolution No. 13-96 containing a professional services agreement to reengage Mr. Moore of Moore and McFadden as Bond Counsel on the sale of Water Revenue Bonds. Mr. Colton moved to adopt Resolution No. 13-96 and authorized the mayor to sign the agreement. Ms. Arp seconded and the motion carried unanimously. The council recessed at 8:50 P.M. and reconvened at 9:10 P.M. 15. Scotty Davenport appeared and made the following comments: a. He suggested that with water metering we may be able to compare the amount of water delivered to an area with the amount of wastewater collected in an effort to identify sources of inflow and infiltration. b. At a meeting of Vision 20/20 following a presentation by the Downtown subcommittee a member suggested that maybe at this point we should adopt a big city attitude maintain small city. c. Suggested the in developing the Comprehensive Plan we should work from bottom that is involve citizens in the development rather than have staff and Planning and Zoning develop a plan for citizen review. d. Noted that the street sweeper had swept only one side of Third Street and that trash had been on the west side for some time. e. Suggested that additional crosswalks be provided. f. Had heard many positive comments on the new Recreation Director and suggested giving him a raise. g. Code enforcement should not be carried out by law enforcement personnel. h. Pointed out that some police officers are moonlighting and suggested that they be paid enough so they wouldn't have to moonlight. i. Vision 20/20 members are helping with crosswalk by stopping and moving to the right to block drivers from passing cars stopped at crosswalks on the right. Page 3 Minutes, McCall City Council July 11, 1996 Board, Committee And Commission Minutes Requiring Action 16. Findings And Conclusions In Support Of Approval OfA Variance - Phelps Mr. Shimun gave a report. Mr. Killen moved to adopt the findings, conclusions and the recommendation of the Planning and Zoning Commission to approve the variance. Mr. Colton seconded and the motion carried with Mr. Martens voting "nay." 17. Findings And Conclusion In Support Of Approval OfA Conditional Use Permit Riffle - Mr. Shimun gave a report. Ms. Arp moved to adopt the findings, conclusions and the recommendation of the Planning and Zoning Commission to approve the Conditional Use Permit. Mr. Colton seconded and the motion carried unanimously. Old Business 18. Water Treatment Plant - Application For Payment No. 5 Mr. Shimun gave a report. Mr. Colton moved to approve Application for Payment No. 5 to Contractors Northwest Inc. in the amount of $443,416.00. Ms. Arp seconded and the motion carried unanimously. 19. Ordinance No. 699 Relating To Recommendations From The Urban Renewal Agency For The Railroad Avenue Project - Urban Renewal Plan - Mr. Burton gave a report. By consensus, the council directed staff to notice a hearing for July 25, 1996. 20. Contract With Cambridge Telephone For Internet Service And Equipment Location - Mr. Burton reviewed a draft contract with the council. The council took no action as the contract is not yet complete. New Business 21. Update Of Classification Plan - Mr. Henderson gave a report and noted that further action was necessary. 22. Transfer of Beer and Wine License - Hotel McCall Mr. Henderson gave a report. Mr. Martens moved to approve the transfer of the license from Hotel McCall, Inc. to Vida International, Inc. Mr. Killen seconded and the motion carried. Consent Calendar The council noted and commented on the following: 23. Revenue / Expenditure Report 24. Letter To Jackie DeClue From Alana Shoemaker Concerning The Floyde-Samson Connector Page 4 Minutes, McCall City Council July 11, 1996 25. Letter To Alana Shoemaker From Jackie DeClue Responding On Floyde-Samson Connector Issue 26. Letter To Jim Henderson From Robert Provencio, US Department Of Labor, Re Overtime Violation DOL #96-956-00315 - Mr. Martens asked about the circumstances. Mr. Henderson reported that the examiner had found several employees were moonlighting with the fire and recreation departments and that their hours with the other departments were nearly always in excess of 40 hours per week. 27. Letter To Rick Mallory, JUB, From Leslie Ankenman, Valley County Planning And Zoning Commission, Commenting On J-Ditch System and Cascade Water System Improvements. Mr. Killen asked if a Conditional Use Permit was required. Mr. Shimun reported that it was. Mr. Shimun was then instructed to proceed with the application. 28. Public Hearing Notice - J-Lateral Pipeline Addendum To Sewer Facility Plan 29. Letter To Gary Shimun From Larry Kirk, Idaho Legislative Services Office, Regarding Money Received From State For Phosphorus Reduction 30. Letter To Toothman-Orton From Bruce MacEwan, Idaho Transportation Department, On Bike And Lake Trail Projects - Design Study Report Approval 31. Letter To Toothman-Orton From Bruce MacEwan, Idaho Transportation Department, Re Bike Trails - Environmental Categorical Exclusion Approval 32. Letter To Al Feers, Property Owner, From Gary Shimun Relating To Railroad Avenue Ms. Arp asked if Mr. Feers had responded. Mr. Shimun stated that he had not. 33. Letter To John Morton, Golden West Advertising, From Gary Shimun Regarding Sally Sloane Sign 34. Memo To Carl Hoss & Mike Combs From Pete O'Neill, SMR, Re Observations From Walk Through On Nine Hole Addition Mr. Martens asked what our response should be. Mr. Shimun stated that our only obligation was to consider the comments. 35. Letter To Robert Hildeman, West One Bank, From Michael Moore, Moore & McFadden, Regarding Golf Course Irrigation Improvements 36. Letter Of Transmittal To Gary Shimun From Rick Mallory, JUB, Concerning Amendment on Wastewater Reclamation 37. Code Update For Operation Of Vessels 38. Memo To Gary Shimun From Chief Parker On Personnel Changes 39. Valley County Communication Committee Agenda For July 25, 1996, And Minutes FromJune 20, 1996 40. Action Update - Mr. Eckhardt reviewed the action update. Staff Reports 41. City Manager a. The council noted a written report. b. Mr. Shimun reported that he wanted to attend Western Planning Conference and requested permission to miss August 8, 1996 City Council meeting. Page 5 Minutes, McCall City Council July 11, 1996 c. Mr. Killen asked if Mr. Shimun had any discussion with the Postmaster. Mr. Shimun reported that he had and that the Postmaster agreed that a downtown location was preferable but that the Post Office was interested in owning the property and was not interested in locating with other facilities. d. Mr. Killen asked about the ozone facility. Mr. Shimun reported that there would be another meeting next week. 42. City Attorney a. The council noted a written report. b. Mr. Burton presented a proposed contract with Westlaw to obtain reference materials on CD-ROM. Mr. Killen moved to approve the contract and to authorize the City Manger to sign. Mr. Martens seconded. At a roll call vote, Mr. Killen, Mr. Martens, Mr. Eckhardt, Mr. Colton and Ms. Arp voted "aye." The motion carried. c. Reported that his brief on the Sloan Appeal had been filed. After discussion, the Council by consensus agreed to decide the matter at its August 8, 1996 meeting. 43. City Clerk/Treasurer Mr. Henderson: a. Reported that ICRMP had conducted a loss prevention review during July 9th and loth. b. Reported that the sprinkler system project was out to bid and there would be a pre -bid conference on July 16, 1996. c. Reported that he had received a letter from AIC asking if cities wished to financially participate in legal fees for appealing the decisions of the IRS revenue agent determining that contract City Attorneys and City Building Officials are employees rather than contractors. The council by consensus agreed not to participate since the outcome had no bearing on McCall. 44. City Engineer The council noted a written report. 45. Public Works Director The council noted a written report. Mayor and Council Comments and Reports 46. Mr. Martens a. Asked about pedestrian signs for crosswalks. Mr. Shimun reported that they had been ordered. Page 6 Minutes, McCall City Council July 11, 1996 b. Noted that replacement sod at the golf course had dried out and may be lost. Mr. Martens pointed out that Mr. Combs and Mr. Peckham had been talking about transferring the responsibility for park maintenance to Mr. Peckham and suggested that Mr. Shimun ensure that they were informed of the background of this issue. c. Reported that Rotary, Legacy and Mill Parks appeared to have not be irrigated properly. 47. Mr. Colton Requested that when ordinances and other documents with legal descriptions are presented, they include maps or drawing to show locations. He further suggested that the city recognize the contributions of the teenage work crews organized by private industry. 48. Mr. Killen - a. Reported a complaint from a Mr. Raynor respecting dust oiling in the Carico area. He was promised last year that the oiling would take place this year. b. Received a complaint from a Mr. Johnstone complaining that the trailer park on Park Street had a Conditional Use Permit that required fencing and that the fencing had be removed. Mr. Shimun will research and report back. c. Diamond Street was routinely gated and locked but city workers or contractors had been leaving the gate open and some people were driving onto the beach. d. Asked staff to again address the condition of the docks on Davis Beach. e. Asked staff to look into better ways to display maps in the council chambers. Adjournment 49. Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The council adjourned at 11:25 P.M. ATTEST: City Clerk Mayor Page 7