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HomeMy Public PortalAboutCouncil Minutes 1996 11/14MINUTES McCall City Council 7: 00 PM Thursday, November 14, 1996 McCall City Hall (Lower Level) 216 East Park Street Call To Order And Roll Call At 7:01 p.m. the meeting was called to order by Mayor Killen. 2. Ms Arp, Mr. Colton, Mr. Eckhardt, Mr. Martens and Mr. Killen answered the roll call. A quorum was present. The City Manager, Mr. Shimun, the City Attorney, Mr. Burton, and The City Deputy City Clerk, Ms. Woodbury were staff members present. Minutes Of Previous Meeting(s) 3. Minutes of October 24 1996 - Regular Meeting - Mr. Colton moved to approve the minutes. Mr. Eckhardt seconded and the motion carried unanimously. Payment Of Claims 4. Vendor Invoice Approval List Report Dated November 8, 1996 - Mr. Eckhardt moved to approve the claims listed on the report. Mr. Martens seconded and the motion carried unanimously. It was requested that the golf course phone bills be verified. 5. Payroll Report Dated November 4, 1996 - Mr. Colton moved to approve the payroll. Mr. Martens seconded and the motion carried unanimously. 6. Payroll Report Dated October 29, 1996 - Ms. Arp moved to approve the payroll. Mr. Martens seconded and the motion carried unanimously. 7 Payroll Report Dated October 22, 1996 - Mr. Eckhardt moved to approve the payroll. Mr. Colton seconded and the motion carried unanimously. Public Comment The mayor called for public comment. The following were heard: 8. Application For Payment No. 10 - Water Treatment Plant - Rich Kinder, Toothman Orton, recommended approval of payment to Contractor's Northwest. He estimated that the start up of the facility should be in February or March, 1997. Ms. Arp moved to approve payment to Contractor's Northwest. Mr. Martens seconded and the motion carried unanimously 9. Historic Preservation Commission - Steve Stoddard read a letter to Council requesting that the Commission be contacted prior to destruction of potential historical buildings. This resulted from the recent destruction of a Tom McCall structure before the Commission could take photos. There is only one Tom McCall structure left on Lake Street. Minutes - McCall City Council - November 14, 1996 1 Board, Committee And Commission Minutes Requiring Action 10. Historic Preservation Commission Minutes Dated August 28, 1996 - Mr. Killen moved to go into committee as a whole. Mr. Eckhardt seconded. Mr. Colton moved to direct the Mayor to nominate Tracy Baker to fill the commission vacancy. Mr. Martens seconded and the motion carried. Mr. Killen nominated Tracy Baker to the Historic Preservation Commission. Mr. Martens moved to approve the nomination. Mr. Eckhardt seconded and the motion carried unanimously. 11. City Planning & Zoning Findings And Conclusions - Blattner Conditional Use Permit - Andy Locke presented the Findings and Conclusions in support of approval for the conditional use permit. Mr. Martens and Ms Arp had questions regarding the fire safety measures and available parking. Mr. Eckhardt moved to approve and adopt the Findings and Conclusion with the stipulated conditions being met. Mr. Arp seconded. Discussion followed concerning possible rezoning of property and other conditional uses in the area. At roll call vote, Mr. Killen, Mr. Colton, Mr. Eckhardt, Ms Arp voted "aye". Mr. Martens voted "nay". 12. City And City Impact Planning & Zoning Findings And Conclusions - Whitetail PUD Phase I - Andy Locke and Steve Millemann, Millemann Pittenger & McMahan, presented preliminary plans / drawings on project. Mr. Killen moved to recess for 10 minutes so everyone could review the plans. Mr. Martens seconded and the motion carried unanimously. Discussion took place on the present Phase I and the concerns relating to the completion of remaining Phases 2 and 3. Mr. Colton inquired as to the impact of water and sewer issues. The golf course which is part of Phase I, along with the Pro Shop / Snack Bar and maintenance structure, will be on well and septic systems. Mr. Colton moved to approve the Findings And Conclusions in support of the general development plan for Whitetail Phase I as submitted by City and City Impact Planning & Zoning. Mr. Eckhardt seconded and the motion carried unanimously. Old Business 13. Proposed Snowmobile Route - Mr. Shimun requested that this item be moved to the December 5th or special meeting. Council concurred. 14. Final Loan Offer - Waste Water Treatment Facility - Mr. Shimun initiated discussion on the $3.1M loan from DEQ. Mr. Burton commented on several sections of loan offer document. Mr. Killen suggested that ICRMP review the document with regard to city liability. Mr. Killen moved to approve the loan offer document subject to further negotiations and change in the indemnification clause. Mr. Colton seconded and the motion carried unanimously. Mr. Killen commented that a special meeting would be called before signing if the revised document was not satisfactory. Minutes - McCa11 City Council - November 14, 1996 2 15. Application For Payment No. 3 - Waste Water Treatment Plant - Mr. Shimun presented the pay request on the Sand Filter Project for work completed by Bezates Construction. Mr. Killen moved to approve payment no. 3. Mr. Martens seconded and the motion carried unanimously. 16. Corrected Grant Deed - Jerome And Leona Reininger - Mr. Killen moved to approve the corrected deed. Mr. Eckhardt seconded and the motion carried unanimously. New Business 17. Log Purchase Agreement - Evergreen Forest Products - Mike Combs reviewed which live and dead trees on the golf course this would include. Mr. Killen called for discussion. Mr. Martens expressed concern regarding loss and replenishment of trees. Mr. Martens moved to approve the new log purchase agreement. Mr. Killen seconded. At roll call vote, Mr. Martens, Mr. Killen, Mr. Eckhardt, Mr. Colton, and Mr. Arp voted "aye". The motion carried. 18. Restaurant Management Winter Contract - There was discussion regarding missing wording in the contract, the $100 minimum fee, City responsibility for maintenance of the dance floor, and catering activities not associated with the golf course use. It was requested that Mr. Henderson review the contract fee and verify that enough revenue is generated to allow the City to break even. Mr. Martens moved to approve the contract contingent upon changes discussed. Mr. Killen seconded. At roll call vote, Mr. Martens, Mr. Killen, Mr. Eckhardt, Mr. Colton, and Ms. Arp voted "aye". The motion carried. 19. Work Order - Lift Station #6, Yacht Club And Lift Station #11, Atcheson - Mr. Shimun commented for Lift Station #11, items 8 through 11 for engineering services be deleted. Mr. Colton moved to approve the work order for Lift Stations #6 and #11 as qualified subject to the appropriate risk allocation be inserted and further authorize the City Manager to sign the agreement. Mr. Eckhardt seconded. At roll call vote, Mr. Colton, Mr. Eckhardt, Mr. Martens, Mr. Killen, and Ms. Arp voted "aye". The motion carried. 20. Cooperative Agreement Between City Of McCall And Payette Lakes Water & Sewer District - Mr. Shimum presented staff's recommendation to approve the agreement. Mr. Martens moved to approve the agreement. Mr. Colton seconded. At roll call vote, Mr. Martens, Mr. Colton, Mr. Killen, Mr. Eckhardt, and Ms. Arp voted "aye". The motion carried. 21. Cross Country Skiing Program On Golf Course - SMR - Bob Peckham presented the plan and requested that the funds allocated for the department vehicle be transferred to pay for trail grooming equipment. Representatives from the Little Ski Hill and SMR were present. Discussion followed concerning operation of the equipment, having multiple ski facilities in the area, and verifying consistency with SMR Homeowners Association guidelines. It was determined that the Parks and Recreation Advisory Committee had not yet reviewed the plan. Upon review by the Committee, Council would schedule a special meeting to address this matter. Mr. Killen moved to refer the plan to the Parks and Recreation Advisory Committee. Mr. Martens seconded and the motion carried unanimously. 22. Waive Fee For Use Of Clubhouse - McCall Nordic Ski Team - Greg Lawley presented a request to waive the Clubhouse use fee as the ski team events were non-profit fund raisers. Minutes - McCall City Council - November 14, 1996 3 After discussion on considering a general policy for non-profit organizations, it was referred to the Golf Course Advisory Committee. Mr. Martens moved to waive the fee for the two events with stipulation to satisfy the conditions of Clubhouse management. Mr. Eckhardt seconded and the motion carried unanimously. 23. Request For Assistance On Idaho For Safe Highways - Mr. Shimun reviewed letter opposing bigger trucks on Idaho highways. Ms. Arp moved to authorize McCall as opposing bigger trucks operating in Idaho. Mr. Killen seconded and the motion carried unanimously. 24. Request From Star News To Decorate Tree At Art Roberts Park - Mr. Killen moved to approve request. Mr. Martens seconded and the motion carried unanimously. Council thanked the Star News for undertaking this task 25. Transportation Committee Appointment - Jim Arp - Mr. Killen moved to go into committee as a whole. Mr. Eckhardt seconded. Mr. Colton moved to direct the Mayor to nominate Jim Arp to the Transportation Committee. Mr. Eckhardt seconded and the motion carried. Mr. Killen nominated Jim Arp to the Transportation Committee. Mr. Martens moved to approve the nomination. Mr. Eckhardt seconded and the motion carried unanimously. 26. Urban Renewal Agency Appointment - Peg Miskin - Mr. Killen moved to go into committee as a whole. Mr. Martens seconded. Mr. Eckhardt moved to direct the Mayor to nominate Peg Miskin to the Urban Renewal Agency. Mr. Martens seconded and the motion carried. Mr. Killen nominated Peg Miskin to the Urban Renewal Agency. Mr. Martens moved to approve the nomination. Mr. Colton seconded and the motion carried unanimously. 27. Request For Adjustment Of Utility Account - Virginia Hall - Ms. Arp moved to deny the adjustment. Mr. Eckhardt seconded and the motion carried unanimously. 28. Request For Adjustment Of Utility Account - Richard Smith - Mr. Martens moved to deny the adjustment. Ms. Arp seconded and the motion carried unanimously. 29. Claim For Damage - Earl Kimball - Council acknowledged claim and instructed that it be sent to the insurance company. 30. Offer Of Natural Gas To McCall Area - LNG Energy - Council approved the offer to discuss the opportunity of natural gas in the community. 31. Application For Beer, Wine And Liquor License - Shar-lie's Lake Street Hideaway - Mr. Killen inquired about the stipulation of a written letter (background search) from the Police Department approving the license transfer. Since no Police Department confirmation had been given , it was decided that this matter needed to be deferred to the upcoming special Council meeting and the proper authorization obtain. 32. Pay Request No. 1 - East Lake Street - Mr. Killen moved to approve payment. Mr. Eckhardt seconded and the motion carried unanimously. Minutes - McCall City Council - November 14, 1996 4 Consent Calendar 33. Letter To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Re Water Treatment Plant 34. Letter Dated Oct 29th To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, On Water Treatment Plant 35. Letter Dated Oct 24th To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Concerning Water Treatment Plant 36. Letter To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Re Water Treatment Plant 37. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Regarding Schedule F - Pump Station Modifications - 38. Letter To Douglas McMaster, Masco, From Rich Kinder, Toothman Orton, Re Schedule A - Raw Water Warranty Work 39. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Concerning Clearwell Hydraulic Testing 40. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Pertaining To Clearwell Backfill 41. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Re Variable Frequency Drive 42. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, On Aggregate Base Course 43. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Re 18" Diameter Culvert 44. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Backfill Operation 45. Letter To Gary Shimun From Rich Kinder, Toothman Orton, On Application For Payment No. 1- Water Treatment Plant 46. Letter To Vaughn Blethen, EPA, From Gary Shimun Re Sand Filter Project 47. Letter To Jack Gantz, DEQ, From Damon McAlister, JOB, Concerning Sand Filter Project 48. Letter To Gary Shimun From Lance Nielsen, DEQ, Regarding WLAP Notification Letter LA-000148 51. Letter To John Walters, US Postal Service, From Gary Shimun, Pertaining to McCall Post Office 52. Letter To Linda Wilson, USPS, From Gary Shimun Re Proposals For Post Office 53. Memo To Jerome Mapp From Rich Kinder, Toothman Orton, Re South Loop Waterline 54. Letter To Andrew Laidlaw From Gary Shimun Re Invoice Dated 8/31/96 55. Letter To Jimmy Ross, Idaho Transportation, From Gary Shimun On Project No. STP- 4300(100) - Bike Trail 56. Letter To Phil Choate, Ida Ore, From Gary Shimun Concerning Board Of Directors Appointment 57. Letter To City From Hal Sager, Mountain Lakes Realty, Re Timberlost VI Sewer Lines Timberlost wanted City to accept sewer system after it was brought up to standards. Discussion followed on recording of platt and requirements that had not been met. 58. Letter To Peter O'Neill, O'Neill Enterprises, From Gary Shimun Re Number Of Lots In SMR 59. Letter To Lee Heinrich From Jackie DeClue On Chipmunk Lane Right Of Way 60. Letter To Mt. States Appraisals From Dale Points Considering Acquisition Of Property 61. Memo To Gary Shimun From Ed Parker Re Physical Fitness Testing by POST Minutes - McCall City Council - November 14, 1996 5 62. Memo From Michael Johnson, Juvenile Corrections, On Conference 63. Memo From Gary Shimun On City Growth 64. Mission Statement Crafted By Roy Star 65. Letter To Editor - Invitation To John Bach Discussion on letter from Mr. Bach and response by Mr. Shimun. 66. Letter To Valley County Commission From Ted Whiteman, Joint Powers Operations Board 67. Memo To Parks & Recreation Advisory Committee From Tomi Grote Re Nov 4th Meeting 68. Parks And Recreation Advisory Committee Minutes Dated September 23, 1996 Discussion on several points in the September and June minutes, especially regarding plans for East Lake Street. Shimun commented on letter from Tomi Grote to Parks and Recreation Advisory Committee. It was requested by Council that all advisory committees need to be cognizant on taking and presenting meeting minutes to Council. 69. Parks And Recreation Advisory Committee Minutes Dated June 10, 1996 70. Letter To Mike Moore, Moore & McFadden, From Jim Henderson On LID No. 5 - Hwy 55 71. US Department Of Labor Newsletter On Domestic Violence 72. Legal News Report Of October 17, 1996 73. PRIMA Member Newsletter 74. Environment Newsletter 75. Joint Planning & Zoning Minutes - August 13, 1996 - October 1, 1996 - October 22, 1996 76. Impact Planning & Zoning Minutes - September 11, 1996 - October 22, 1996 77. City Planning & Zoning Minutes Dated November 5, 1996 78. Public Library Minutes Dated October 24, 1996 79. Notice On New Meadows Recycling Center The need for fill material / soil at Riverfront Park was discussed. 80. Action Update Call For Additional Item Staff Reports 81. City Manager a. The Council noted a written report. b. Mr. Shimun reported that more of his time was now allocated to several big city projects. c. Mr. Shimun reported on plan to present the improvement made in phosphorus reduction to Bureau Of Reclamation in Washington D.C. d. Requested day after Thanksgiving off. 81. City Attorney a. Mr. Burton reported that considerable time was spent on the J-Ditch and necessary agreement. Individual user agreements are taking a back seat. b. Mr. Burton reported that the Cyber Highway connections were installed and operational. c. Mr. Burton stated that appraisals were being obtained on the storage building by the Golf Course. Minutes - McCa11 City Council - November 14, 1996 6 82. City Clerk/Treasurer a. Hand Check For December Utility Billing - Ms. Arp moved to approve hand check. Mr. Eckhardt seconded and the motion carried unanimously. 83. City Engineer a. The Council noted a written report. 84. Police Chief a. The Council noted a written report. 85. Public Works Director a. The Council noted a written report. 86. Recreation Director a. The Council noted a written report. Mayor and Council Comments and Reports 87. Mr. Eckhardt - Commented on potential locations for new post office. It has been narrowed down from seven to three possible locations. Discussion followed concerning the exempt status of the post office from City regulations and requirements. 88. Mr. Martens - Initiated discussion on need to notify Historic Preservation Committee prior to destruction of old buildings. 89. Mr. Colton - Had nothing further. 90. Mrs. Arp - Commented on attendance at Ida -Ore meeting. 91. Mr. Killen - Inquired on the following: - Status of Comprehensive Plan - Poor condition in portion of Lick Creek Road - Carl Hoss report and recommendation on public play during tournaments - Deterioration of bike trail by Riverfront Park / Vintage Boat Works The Council scheduled a special meeting for November 19th at 11:30 AM to address the following: - Cross Country Ski Trail At Spring Mountain Ranch - Liquor License For Shar Lie's Lake Street Hideaway Adjournment 92. Without further business, Mr. Martens moved to adjourn. Mr. Eckhardt seconded and the motion carried. The Council adjourned at 11:40 PM Americans with Disabilities Act Notice: The City Council meeting room is accessible to persons with disabilities If you need assistance, contact the City Clerk at (208) 634-7142. ATTEST: William M. Killen, Mayor Woodbury, Deputy City Clerk Minutes - McCall City Council - November 14, 1996 7