HomeMy Public PortalAboutCouncil Minutes 1996 11/14MINUTES
McCall City Council
7: 00 PM Thursday, November 14, 1996
McCall City Hall (Lower Level) 216 East Park Street
Call To Order And Roll Call
At 7:01 p.m. the meeting was called to order by Mayor Killen.
2. Ms Arp, Mr. Colton, Mr. Eckhardt, Mr. Martens and Mr. Killen answered the roll call. A
quorum was present. The City Manager, Mr. Shimun, the City Attorney, Mr. Burton, and
The City Deputy City Clerk, Ms. Woodbury were staff members present.
Minutes Of Previous Meeting(s)
3. Minutes of October 24 1996 - Regular Meeting - Mr. Colton moved to approve the
minutes. Mr. Eckhardt seconded and the motion carried unanimously.
Payment Of Claims
4. Vendor Invoice Approval List Report Dated November 8, 1996 - Mr. Eckhardt moved to
approve the claims listed on the report. Mr. Martens seconded and the motion carried
unanimously. It was requested that the golf course phone bills be verified.
5. Payroll Report Dated November 4, 1996 - Mr. Colton moved to approve the payroll. Mr.
Martens seconded and the motion carried unanimously.
6. Payroll Report Dated October 29, 1996 - Ms. Arp moved to approve the payroll. Mr.
Martens seconded and the motion carried unanimously.
7 Payroll Report Dated October 22, 1996 - Mr. Eckhardt moved to approve the payroll.
Mr. Colton seconded and the motion carried unanimously.
Public Comment
The mayor called for public comment. The following were heard:
8. Application For Payment No. 10 - Water Treatment Plant - Rich Kinder, Toothman Orton,
recommended approval of payment to Contractor's Northwest. He estimated that the start
up of the facility should be in February or March, 1997. Ms. Arp moved to approve
payment to Contractor's Northwest. Mr. Martens seconded and the motion carried
unanimously
9. Historic Preservation Commission - Steve Stoddard read a letter to Council requesting that
the Commission be contacted prior to destruction of potential historical buildings. This
resulted from the recent destruction of a Tom McCall structure before the Commission
could take photos. There is only one Tom McCall structure left on Lake Street.
Minutes - McCall City Council - November 14, 1996 1
Board, Committee And Commission Minutes Requiring Action
10. Historic Preservation Commission Minutes Dated August 28, 1996 - Mr. Killen moved to
go into committee as a whole. Mr. Eckhardt seconded. Mr. Colton moved to direct the
Mayor to nominate Tracy Baker to fill the commission vacancy. Mr. Martens seconded
and the motion carried. Mr. Killen nominated Tracy Baker to the Historic Preservation
Commission. Mr. Martens moved to approve the nomination. Mr. Eckhardt seconded and
the motion carried unanimously.
11. City Planning & Zoning Findings And Conclusions - Blattner Conditional Use Permit -
Andy Locke presented the Findings and Conclusions in support of approval for the
conditional use permit. Mr. Martens and Ms Arp had questions regarding the fire safety
measures and available parking. Mr. Eckhardt moved to approve and adopt the Findings
and Conclusion with the stipulated conditions being met. Mr. Arp seconded. Discussion
followed concerning possible rezoning of property and other conditional uses in the area.
At roll call vote, Mr. Killen, Mr. Colton, Mr. Eckhardt, Ms Arp voted "aye". Mr. Martens
voted "nay".
12. City And City Impact Planning & Zoning Findings And Conclusions - Whitetail PUD Phase I -
Andy Locke and Steve Millemann, Millemann Pittenger & McMahan, presented preliminary
plans / drawings on project.
Mr. Killen moved to recess for 10 minutes so everyone could review the plans. Mr. Martens
seconded and the motion carried unanimously.
Discussion took place on the present Phase I and the concerns relating to the completion of
remaining Phases 2 and 3. Mr. Colton inquired as to the impact of water and sewer issues.
The golf course which is part of Phase I, along with the Pro Shop / Snack Bar and maintenance
structure, will be on well and septic systems.
Mr. Colton moved to approve the Findings And Conclusions in support of the general
development plan for Whitetail Phase I as submitted by City and City Impact Planning &
Zoning. Mr. Eckhardt seconded and the motion carried unanimously.
Old Business
13. Proposed Snowmobile Route - Mr. Shimun requested that this item be moved to the December
5th or special meeting. Council concurred.
14. Final Loan Offer - Waste Water Treatment Facility - Mr. Shimun initiated discussion on the
$3.1M loan from DEQ. Mr. Burton commented on several sections of loan offer document.
Mr. Killen suggested that ICRMP review the document with regard to city liability. Mr. Killen
moved to approve the loan offer document subject to further negotiations and change in the
indemnification clause. Mr. Colton seconded and the motion carried unanimously. Mr. Killen
commented that a special meeting would be called before signing if the revised document was
not satisfactory.
Minutes - McCa11 City Council - November 14, 1996 2
15. Application For Payment No. 3 - Waste Water Treatment Plant - Mr. Shimun presented the
pay request on the Sand Filter Project for work completed by Bezates Construction. Mr.
Killen moved to approve payment no. 3. Mr. Martens seconded and the motion carried
unanimously.
16. Corrected Grant Deed - Jerome And Leona Reininger - Mr. Killen moved to approve the
corrected deed. Mr. Eckhardt seconded and the motion carried unanimously.
New Business
17. Log Purchase Agreement - Evergreen Forest Products - Mike Combs reviewed which live
and dead trees on the golf course this would include. Mr. Killen called for discussion. Mr.
Martens expressed concern regarding loss and replenishment of trees. Mr. Martens moved
to approve the new log purchase agreement. Mr. Killen seconded. At roll call vote, Mr.
Martens, Mr. Killen, Mr. Eckhardt, Mr. Colton, and Mr. Arp voted "aye". The motion
carried.
18. Restaurant Management Winter Contract - There was discussion regarding missing
wording in the contract, the $100 minimum fee, City responsibility for maintenance of the
dance floor, and catering activities not associated with the golf course use. It was
requested that Mr. Henderson review the contract fee and verify that enough revenue is
generated to allow the City to break even. Mr. Martens moved to approve the contract
contingent upon changes discussed. Mr. Killen seconded. At roll call vote, Mr. Martens,
Mr. Killen, Mr. Eckhardt, Mr. Colton, and Ms. Arp voted "aye". The motion carried.
19. Work Order - Lift Station #6, Yacht Club And Lift Station #11, Atcheson - Mr. Shimun
commented for Lift Station #11, items 8 through 11 for engineering services be deleted.
Mr. Colton moved to approve the work order for Lift Stations #6 and #11 as qualified
subject to the appropriate risk allocation be inserted and further authorize the City Manager
to sign the agreement. Mr. Eckhardt seconded. At roll call vote, Mr. Colton, Mr.
Eckhardt, Mr. Martens, Mr. Killen, and Ms. Arp voted "aye". The motion carried.
20. Cooperative Agreement Between City Of McCall And Payette Lakes Water & Sewer
District - Mr. Shimum presented staff's recommendation to approve the agreement. Mr.
Martens moved to approve the agreement. Mr. Colton seconded. At roll call vote, Mr.
Martens, Mr. Colton, Mr. Killen, Mr. Eckhardt, and Ms. Arp voted "aye". The motion
carried.
21. Cross Country Skiing Program On Golf Course - SMR - Bob Peckham presented the plan
and requested that the funds allocated for the department vehicle be transferred to pay for
trail grooming equipment. Representatives from the Little Ski Hill and SMR were present.
Discussion followed concerning operation of the equipment, having multiple ski facilities in
the area, and verifying consistency with SMR Homeowners Association guidelines. It was
determined that the Parks and Recreation Advisory Committee had not yet reviewed the
plan. Upon review by the Committee, Council would schedule a special meeting to address
this matter. Mr. Killen moved to refer the plan to the Parks and Recreation Advisory
Committee. Mr. Martens seconded and the motion carried unanimously.
22. Waive Fee For Use Of Clubhouse - McCall Nordic Ski Team - Greg Lawley presented a
request to waive the Clubhouse use fee as the ski team events were non-profit fund raisers.
Minutes - McCall City Council - November 14, 1996 3
After discussion on considering a general policy for non-profit organizations, it was
referred to the Golf Course Advisory Committee. Mr. Martens moved to waive the fee for
the two events with stipulation to satisfy the conditions of Clubhouse management. Mr.
Eckhardt seconded and the motion carried unanimously.
23. Request For Assistance On Idaho For Safe Highways - Mr. Shimun reviewed letter
opposing bigger trucks on Idaho highways. Ms. Arp moved to authorize McCall as
opposing bigger trucks operating in Idaho. Mr. Killen seconded and the motion carried
unanimously.
24. Request From Star News To Decorate Tree At Art Roberts Park - Mr. Killen moved to
approve request. Mr. Martens seconded and the motion carried unanimously. Council
thanked the Star News for undertaking this task
25. Transportation Committee Appointment - Jim Arp - Mr. Killen moved to go into
committee as a whole. Mr. Eckhardt seconded. Mr. Colton moved to direct the Mayor to
nominate Jim Arp to the Transportation Committee. Mr. Eckhardt seconded and the
motion carried. Mr. Killen nominated Jim Arp to the Transportation Committee. Mr.
Martens moved to approve the nomination. Mr. Eckhardt seconded and the motion carried
unanimously.
26. Urban Renewal Agency Appointment - Peg Miskin - Mr. Killen moved to go into
committee as a whole. Mr. Martens seconded. Mr. Eckhardt moved to direct the Mayor
to nominate Peg Miskin to the Urban Renewal Agency. Mr. Martens seconded and the
motion carried. Mr. Killen nominated Peg Miskin to the Urban Renewal Agency. Mr.
Martens moved to approve the nomination. Mr. Colton seconded and the motion carried
unanimously.
27. Request For Adjustment Of Utility Account - Virginia Hall - Ms. Arp moved to deny the
adjustment. Mr. Eckhardt seconded and the motion carried unanimously.
28. Request For Adjustment Of Utility Account - Richard Smith - Mr. Martens moved to deny
the adjustment. Ms. Arp seconded and the motion carried unanimously.
29. Claim For Damage - Earl Kimball - Council acknowledged claim and instructed that it be
sent to the insurance company.
30. Offer Of Natural Gas To McCall Area - LNG Energy - Council approved the offer to
discuss the opportunity of natural gas in the community.
31. Application For Beer, Wine And Liquor License - Shar-lie's Lake Street Hideaway - Mr.
Killen inquired about the stipulation of a written letter (background search) from the Police
Department approving the license transfer. Since no Police Department confirmation had
been given , it was decided that this matter needed to be deferred to the upcoming special
Council meeting and the proper authorization obtain.
32. Pay Request No. 1 - East Lake Street - Mr. Killen moved to approve payment. Mr.
Eckhardt seconded and the motion carried unanimously.
Minutes - McCall City Council - November 14, 1996 4
Consent Calendar
33. Letter To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Re
Water Treatment Plant
34. Letter Dated Oct 29th To Rich Kinder, Toothman Orton, From Brian Petersen,
Contractors Northwest, On Water Treatment Plant
35. Letter Dated Oct 24th To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors
Northwest, Concerning Water Treatment Plant
36. Letter To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Re
Water Treatment Plant
37. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Regarding
Schedule F - Pump Station Modifications -
38. Letter To Douglas McMaster, Masco, From Rich Kinder, Toothman Orton, Re Schedule
A - Raw Water Warranty Work
39. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton,
Concerning Clearwell Hydraulic Testing
40. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton,
Pertaining To Clearwell Backfill
41. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Re Variable
Frequency Drive
42. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, On
Aggregate Base Course
43. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Re
18" Diameter Culvert
44. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton,
Regarding Backfill Operation
45. Letter To Gary Shimun From Rich Kinder, Toothman Orton, On Application For Payment
No. 1- Water Treatment Plant
46. Letter To Vaughn Blethen, EPA, From Gary Shimun Re Sand Filter Project
47. Letter To Jack Gantz, DEQ, From Damon McAlister, JOB, Concerning Sand Filter Project
48. Letter To Gary Shimun From Lance Nielsen, DEQ, Regarding WLAP Notification Letter
LA-000148
51. Letter To John Walters, US Postal Service, From Gary Shimun, Pertaining to McCall Post
Office
52. Letter To Linda Wilson, USPS, From Gary Shimun Re Proposals For Post Office
53. Memo To Jerome Mapp From Rich Kinder, Toothman Orton, Re South Loop Waterline
54. Letter To Andrew Laidlaw From Gary Shimun Re Invoice Dated 8/31/96
55. Letter To Jimmy Ross, Idaho Transportation, From Gary Shimun On Project No. STP-
4300(100) - Bike Trail
56. Letter To Phil Choate, Ida Ore, From Gary Shimun Concerning Board Of Directors
Appointment
57. Letter To City From Hal Sager, Mountain Lakes Realty, Re Timberlost VI Sewer Lines
Timberlost wanted City to accept sewer system after it was brought up to standards.
Discussion followed on recording of platt and requirements that had not been met.
58. Letter To Peter O'Neill, O'Neill Enterprises, From Gary Shimun Re Number Of Lots In
SMR
59. Letter To Lee Heinrich From Jackie DeClue On Chipmunk Lane Right Of Way
60. Letter To Mt. States Appraisals From Dale Points Considering Acquisition Of Property
61. Memo To Gary Shimun From Ed Parker Re Physical Fitness Testing by POST
Minutes - McCall City Council - November 14, 1996 5
62. Memo From Michael Johnson, Juvenile Corrections, On Conference
63. Memo From Gary Shimun On City Growth
64. Mission Statement Crafted By Roy Star
65. Letter To Editor - Invitation To John Bach
Discussion on letter from Mr. Bach and response by Mr. Shimun.
66. Letter To Valley County Commission From Ted Whiteman, Joint Powers Operations Board
67. Memo To Parks & Recreation Advisory Committee From Tomi Grote Re Nov 4th Meeting
68. Parks And Recreation Advisory Committee Minutes Dated September 23, 1996
Discussion on several points in the September and June minutes, especially regarding plans
for East Lake Street. Shimun commented on letter from Tomi Grote to Parks and
Recreation Advisory Committee. It was requested by Council that all advisory committees
need to be cognizant on taking and presenting meeting minutes to Council.
69. Parks And Recreation Advisory Committee Minutes Dated June 10, 1996
70. Letter To Mike Moore, Moore & McFadden, From Jim Henderson On LID No. 5 - Hwy 55
71. US Department Of Labor Newsletter On Domestic Violence
72. Legal News Report Of October 17, 1996
73. PRIMA Member Newsletter
74. Environment Newsletter
75. Joint Planning & Zoning Minutes
- August 13, 1996
- October 1, 1996
- October 22, 1996
76. Impact Planning & Zoning Minutes
- September 11, 1996
- October 22, 1996
77. City Planning & Zoning Minutes Dated November 5, 1996
78. Public Library Minutes Dated October 24, 1996
79. Notice On New Meadows Recycling Center
The need for fill material / soil at Riverfront Park was discussed.
80. Action Update
Call For Additional Item
Staff Reports
81. City Manager
a. The Council noted a written report.
b. Mr. Shimun reported that more of his time was now allocated to several big city
projects.
c. Mr. Shimun reported on plan to present the improvement made in phosphorus
reduction to Bureau Of Reclamation in Washington D.C.
d. Requested day after Thanksgiving off.
81. City Attorney
a. Mr. Burton reported that considerable time was spent on the J-Ditch and necessary
agreement. Individual user agreements are taking a back seat.
b. Mr. Burton reported that the Cyber Highway connections were installed and
operational.
c. Mr. Burton stated that appraisals were being obtained on the storage building by the
Golf Course.
Minutes - McCa11 City Council - November 14, 1996 6
82. City Clerk/Treasurer
a. Hand Check For December Utility Billing - Ms. Arp moved to approve hand check.
Mr. Eckhardt seconded and the motion carried unanimously.
83. City Engineer
a. The Council noted a written report.
84. Police Chief
a. The Council noted a written report.
85. Public Works Director
a. The Council noted a written report.
86. Recreation Director
a. The Council noted a written report.
Mayor and Council Comments and Reports
87. Mr. Eckhardt - Commented on potential locations for new post office. It has been
narrowed down from seven to three possible locations. Discussion followed concerning
the exempt status of the post office from City regulations and requirements.
88. Mr. Martens - Initiated discussion on need to notify Historic Preservation Committee prior
to destruction of old buildings.
89. Mr. Colton - Had nothing further.
90. Mrs. Arp - Commented on attendance at Ida -Ore meeting.
91. Mr. Killen - Inquired on the following:
- Status of Comprehensive Plan
- Poor condition in portion of Lick Creek Road
- Carl Hoss report and recommendation on public play during tournaments
- Deterioration of bike trail by Riverfront Park / Vintage Boat Works
The Council scheduled a special meeting for November 19th at 11:30 AM to address the following:
- Cross Country Ski Trail At Spring Mountain Ranch
- Liquor License For Shar Lie's Lake Street Hideaway
Adjournment
92. Without further business, Mr. Martens moved to adjourn. Mr. Eckhardt seconded and the
motion carried. The Council adjourned at 11:40 PM
Americans with Disabilities Act Notice:
The City Council meeting room is accessible to persons with disabilities
If you need assistance, contact the City Clerk at (208) 634-7142.
ATTEST:
William M. Killen, Mayor
Woodbury, Deputy City Clerk
Minutes - McCall City Council - November 14, 1996 7