HomeMy Public PortalAbout11/16/82 CCM1136
PAYROLL NOVEMBER 16, 1982
6936 Robert Anderson $ 605.74
6937 Mark Moran 569.71
6938 Michael Rouillard 803.32
6939 Michael Sankey 864.70
694o James Dillman 589.53
6941 Robert Dressel 577.80
6942 Director of Int. Rev. 844.30
6943 Comm. of Tax. 416.00
6944 PERA 394.54
6945 Soc. Sec. Ret. Div. 113.57
$ 5,779.21
ORDER CHECKS
L§§¶
1662 PERA 583.34
1663 Soc. Sec. Ret. Div. 113.57
1664 Francis Pumarlo 100.00
$ 796.91 `�
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The Council of the City of Medina met in regular session on Tuesday, November 16, 1982
at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Sarah Lutz, William Reiser, Wilfred
Scherer, Thomas Crosby; Clerk -Treasurer, Donna Roehl; Planning and Zoning
Administrator, JoEllen Hurr; Public Works Director, James Dillman; Attorney,
Richard Schieffer; Engineer, Paul Pearson
1. ADDITIONAL AGENDA ITEMS
Council agreed to discuss the following additional agenda items:
Medina Journal
Personnel Policy
Medina Morningside sewer construction problems
Woodlake Sanitary Landfill Task Force meeting
2. MINUTES OF NOVEMBER 3, 1982
Motion by Reiser, seconded by Lutz to approve minutes of November 3, 1982, as presented.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Wichita Tr.
Paul Pearson explained that work on Wichita Tr. had been completed and the drainage problem
onto the Layeux property had been corrected.
He recommended that Council approve payment of $1650 of amount being held in escrow, to
Aero Asphalt and to accept the street as a city street.
Motion by Scherer, seconded by Crosby to accept Wichita Tr. as a city street, on the rec-
ommendation of Engineer Paul Pearson and authorize payment of $1650 to Aero Asphalt.
Motion declared carried
Council asked that Clerk prepare a list of expenses incurred, so that action on the $2000
escrow amount could be taken at the December 7th meeting.
Medina Morningside Sewer, Change Order # 7
Paul Pearson explained that additional amount of $25453 would cover stabilizer
moval of concrete driveways, Class 5 rock and granular material plus $3.00 per
for bituminous mix because Bobolink Rd. and Elsinor Circle are scheduled to be
1983.
Motion by Crosby, seconded by Reiser to approve Change Order # 7 of the Medina
Utility and Street Improvement project.
Motion declared carried
fabric, re -
ton additional
surfaced in
Morningside
Medina Morningside Sewer, Change Order # 8
Paul Pearson explained that the Metro Waste Control Commission had requested that an access
road be constructed from Willow Dr. to serve their meter station and that they would be pay-
ing the cost to Medina.
Thomas Anderson questioned the $2040.50 which had been budgeted for material, and which was
not included in the purchase order from Metro Waste Control.
Paul Pearson stated that he would clarify the amounts for the December 7th meeting.
Medina Morningside Sewer Construction
Jerry Johnson who had completed the sewer connection for 2605 Morningside Rd. explained the
problems he had encountered when he laid pipe from the house to the sewer stub. He explained
that he had incurred additional costs when he found that the stub was higher than the service
line from the house and he had to relay the pipe. He suggested that the lack of drop may
cause problems for the owner.
Thomas Anderson stated that the city would not pay the additional costs incurred by Mr. John-
son as the problem is the responsibility of either the engineer or the contractors.
Paul Pearson stated that there is As -Built information available, although the city would
not have maps until the following week.
Mr. Johnson asked who had been responsible for raising the sewer service pipe in the street.
Paul Pearson read from the inspectors notes which stated that the footing drain had to be
laid over the top of the storm sewer pipe on November 2, 1981 and the inspector had ordered
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that the sewer service for 2605 Morningside Rd. be lowered, but notes from November
3rd do not mention that it was done.
Thomas Crosby asked how Mr. Johnson could have determined the depth of the pipe before
he dug.
Paul Pearson stated that the manhole pipe depth, at that point, is 13.8 feet.
Mr. Johnson stated that one cannot determine how deep the service is.
Mr. Crosby stated that either the contractor did not follow orders or the engineer is
responsible.
Thomas Anderson stated that the homeowner should not have to pay additional and that those
involved should resolve the issue.
Mr. Johnson reported that there also is no uniformity as to which side the sewer stub or
the storm sewer stub is located.
Mr. Pearson stated that unless the plans show otherwise the services are uniform.
Thomas Crosby stated that it is the cities responsibility to assist Mr. Schumacher in
finding out what is wrong.
Paul Pearson stated that no other services were adjusted and that there should be no
other problems and that the sewer service did have enough fall to meet minimum require-
ments. He stated that they had verified that fact by taking actual surveyors field meas-
urments after being called by Medina's inspector, Richard Krotzer.
4. HOLY NAME LAKE IMPROVEMENT ASSOCIATION
Rayburn Anderson, Jim Olson and Martin Bennis appeared to explain the project that had
been undertaken to clean up Holy Name Lake by the installation of an inversion system
that would turn over the lake water once a week.
Mr. Anderson explained that 17 metropolitan lakes have the devices installed and they
seem to be able to correct the problems.
He asked that the Council consider three items:
1. If the Council designates a public access the DNR would stock the lake with
various fish species, free of charge, during the winter.
2. The association would like the city to prohibit boats with motors on the lake
so as not to tear out the air lines and stir up the lake bottom.
3. Ask that the city contribute toward the cost of the chemicals because the city
does own land on the lake.
Richard Schieffer stated that he would need to research whether or not the city could be
a part of the project.
Thomas Crosby stated that he wanted more information as this was the first time he had
heard of the project.
JoEllen Hurr stated that the city should be very careful if designating a public access
because of the requirements the DNR may impose.
Thomas Anderson stated that the city could consider using park funds if it could be part
of teh project.
Sarah Lutz and Thomas Crosby agreed to research the project and report at the December
7th meeting.
5. VIRGIL LINN, PRESERVE GREEN ACRES
Mr. Linn appeared to speak on behalf of Preserve Green Acres which had been organized to
oppose the location of landfills in agricultural land and to convince the powers that be
to use garbage as a source of power and not bury it.
He explained that $37,000 had been spent in 2 1/2 years, that Greenfield had not contrib-
uted directly but had spent a large sum on soil borings of the two potential sites in
their city.
He reported that Independence had budgeted $10,000 in the past two years and that they
had contacted Rockford, hanover, Maple Plain, Loretto and the Northwest League of Cities.
He reported that they have from 300 to 500 contributing individual members
Thomas Crosby asked what the organization would be doing in the future.
Mr. Linn stated that they would be defending their case before the Metropolitan Council,
Hennepin County and the State Legislature.
Thomas Crosby stated that he had a problem with after -the -fact groups coming to the city
for funds and he asked for literature that could be given to private citizens who might
contribute.
139
Richard Schieffer stated that Independence had entered into an agreement with PGA and
he had monitored the expenditures. He stated that it would be difficult for Medina
to contribute to an organization that had already incurred expenses.
JoEllen Hurr asked if they advocate landfills on public lands.
Mr. Linn stated that they advocate no landfills but try to promote resource recovery,
such as the recycling projects in Delano and Loretto which they had started.
6. LORETTO FIRE DEPARTMENT
Tom Van Beusekom appeared with information regarding Loretto Fire Department expenses and
a new contract, stating they they want uniform contracts with all cities they serve.
He explained the contract approves a 1 1/2 mill levy on assessed valuation in a district.
Thomas Crosby stated that he did not want a specified mill levy but had no problem
with discussing dollar amounts each year at budget time.
Donna Roehl stated that there are existing contracts with the various departments that
are in effect and that they should be reviewed before entering into anything new.
Thomas Anderson stated that the amount being requested for 1983 is $ 288 more than the
$7000 that had been budgeted by the city.
Motion by Reiser, seconded by Lutz to approve payment of $7288 for Loretto Fire Department
service for 1983.
Motion declared carried
7. PLANNING AND ZONING DEPARTMENT
Mark Franklin
Council discussed prepared resolution which would grant a Conditional Use Permit and
variance to Mark Franklin to construct two radio towers on his property at 1461 Willow Dr.
JoEllen Hurr stated that he would have to make his telephone number available to neighbors
so that they could call him to report interference they might experience with television
or radio reception, which he then must correct.
Council agreed to the following items with regards to the resolution:
Towers to be 60 ft. in height with 10 ft. masts.
Building permit application must be made no later than June 1, 1983.
Mr. Franklin may not seek another variance or Conditional Use Permit before December
31, 1983.
Zoning Administrator to determine amount of fee to be paid by Mr. Franklin.
Motion by Crosby, seconded by Scherer to approve Resolution 82-28, granting a Conditional
Use Permit and Variance to Mark Franklin to construct two amateur radio towers at 1461
Willow Dr.
Motion carried Voting No --Lutz and Reiser
Hennepin County Park Reserve District
Motion by Lutz, seconded by Crosby to approve Resolution 82-29, granting a Conditional Use
Permit to Hennepin County Park Reserve District to construct a maintenance building on park
property on the Southeast corner of Co. Rd. 19 and 24.
Motion declared carried
8. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Motion by Anderson, seconded by Crosby to hold a public hearing on December 21, 1983 at
8:00 P.M. to discuss reprogramming of Year VI and VII Community Development Block Grant
funds to assist Medina Morningside residents, who qualify under income guidelines, to
connect to city sewer.
Motion declared carried
9. HAMEL SEWAGE TREATMENT PLANT
Emil Jubert reported that the Elm Creek Watershed Commission had received information that
a $200,000 capital improvement project for the Hamel Treatment Plant is on a list of projects
to be funded with possible construction in 1984.
10. JAMES DILLMAN
Wilfred Scherer recommended increasing Jim Dillman's wages to $12.85 per hour effective
November 25th, which is the ending date of his six months probation as Public Works Dir-
ector.
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l i e s t a t e d t h a t t h e a m o u n t s u g g e s t e d i s t h e a m o u n t t h a t h a d b e e n b u d g e t e d , b e g i n n i n g
a n u a r y l s t . b u t b e c a u s e J i m h a d d o n e s u c h a n e x c e l l a n t j o b h e w o u l d r e c o m m e n d t h e
i n c r e a s e a t t h i s t i m e .
M o t i o n b y S c h e r e r , s e c o n d e d b y R e i s e r t o r e l e a s e J i m D i l l m a n f r o m p r o b a t i o n a n d t o s e t
w a g e s a t $ 1 2 . 8 5 p e r h o u r b e g i n n i n g N o v e m b e r 2 5 , 1 9 8 2 .
M o t i o n d e c l a r e d c a r r i e d
1 1 . P E R S O N N E L P O L I C Y
M o t i o n b y L u t z , s e c o n d e d b y S c h e r e r t o a d o p t t h e P e r s o n n e l p o l i c y , d r a f t c o p y d a t e d
N o v e m b e r 1 2 , 1 9 8 2 .
M o t i o n d e c l a r e d c a r r i e d
1 2 . B I L L S
M o t i o n b y S c h e r e r , s e c o n d e d b y L u t z t o p a y t h e b i l l s ; O r d e r C h e c k s # 1 1 6 2 - 1 6 6 4 i n t h e
a m o u n t o f $ 7 9 6 . 9 1 a n d P a y r o l l C h e c k s # 6 9 3 6 - 6 9 4 5 i n t h e a m o u n t o f $ 5 7 7 9 . 2 1 .
M o t i o n d e c l a r e d c a r r i e d
1 3 . M E D I N A J O U R N A L
C o u n c i l d i s c u s s e d t h e p u r c h a s e o f t w o p a g e s i n t h e M e d i n a J o u r n a l w h i c h w o u l d b e u s e d
t o p u b l i s h m i n u t e s o f m e e t i n g s , n o t i c e s , e t c .
P u b l i s h e r , S a n d r a V r o o m a n , s t a t e d t h a t s h e w a n t e d t o k e e p t h e q u a l i t y o f t h e p a p e r , a s
i t e x i s t s , b e c a u s e o f t h e a d v e r t i z e r s .
D o n n a R o e h l s t a t e d t h a t T i m D e h n o f t h e C r o w R i v e r N e w s h a d c o n t a c t e d h e r r e g a r d i n g t h e
p u b l i c a t i o n .
M o t i o n b y S c h e r e r t o p a y $ 2 5 0 f o r p u b l i c a t i o n o f t w o p a g e s o f c i t y b u s i n e s s i n t h e M e d i n a
J o u r n a l , w i t h c i t y t o p r e p a r e t h e c o p y . M o t i o n n o t s e c o n d e d .
M o t i o n b y L u t z , s e c o n d e d b y S c h e r e r t o a u t h o r i z e p r e p a r a t i o n o f a r e s o l u t i o n a p p r o v i n g
p a y m e n t o f $ 2 5 0 p e r m o n t h f o r t w o p a g e s i n t h e M e d i n a J o u r n a l t o e n a b l e t h e c i t y t o
p u b l s i h n e w s a n d i n f o r m a t i o n , s u b j e c t t o c a n c e l l a t i o n b y e i t h e r p a r t y .
M o t i o n d e c l a r e d c a r r i e d
1 4 . W O O D L A K E S A N I T A R Y L A N D F I L L
J o E l l e n H u r r s t a t e d t h a t s h e h a d s c h e d u l e d a T A s k F o r c e m e e t i n g f o r D e c e m b e r l s t .
r e g a r d i n g t h e W o o d l a k e S a n i t a r y L a n d f i l l .
M o t i o n b y L u t z , s e c o n d e d b y R e i s e r t o a d j o u r n .
M o t i o n d e c l a r e d c a r r i e d
M e e t i n g a d j o u r n e d a t 1 0 : 3 0 P . M .
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C l e r k - T r e a s u r e r
N o v e m b e r 1 6 , 1 9 8 2