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HomeMy Public PortalAboutCouncil Minutes 1996 12/19MINUTES McCall City Council 7: 00 PM Thursday, December 19, 1996 McCall City Hall (Lower Level) 216 East Park Street Call To Order And Roll Call 1. The meeting was called to order at 7:03 P.M. by Mayor Killen. 2. Mr. Martens, Mr. Killen, Mr. Colton, and Ms. Arp answered the roll call. Mr. Eckhart was absent. A quorum was present. Staff members present were City Manager, Gary Shimun, City Attorney, Ted Burton, and Deputy City Clerk, Cherry Woodbury. Minutes Of Previous Meeting(s) 3. Minutes of December 12, 1996 - Special Meeting - Mr. Martens moved to approve the minutes. Mr. Colton seconded and the motion carried unanimously. 4. Minutes of December 5, 1996 - Regular Meeting - Mr. Killen moved to lay approval of the minutes on the table due to a missing page of notes. Mr. Colton seconded and the motion carried unanimously. (The minutes will be submitted again at the December 31 st special meeting.) Payment Of Claims 5. Vendor Invoice Approval List Report Dated December 16, 1996 - A question was raised concerning the fire and EMS phone charges. Mr. Shimun explained these were for the airport. Mr. Colton moved to approve the claims listed on the report. Mr. Martens seconded and the motion carried unanimously. 6. Payroll Report Dated December 12, 1996 - Ms. Arp moved to approve the payroll. Mr. Martens seconded and the motion carried unanimously. 7. Payroll Report Dated December 2, 1996 - Ms. Arp moved to approve the payroll. Mr. Colton seconded and the motion carried unanimously. Public Comment The Mayor called for public comment. The following items were brought forward on the agenda. 8. Mr. Killen mentioned the passing away of Francis Wallace and moved that the city extend written condolences to the Wallace family for Mr. Wallace's long standing service to the community. Mr. Martens seconded and the motion carried unanimously. Ordinance Amending City Code Respecting Snowmobiles - Mr. Burton presented an overview of the revised ordinance. Changes involving definitions, noise levels, hours of operation, safety inspections and fees ($5 - $10 annually), sticker identification, public Minutes - McCall City Council - December 19, 1996 1 awareness and information (maps & brochures), parking within the city, riding on private property or in the area of the hospital, driving under the influence, etc. was discussed. Mr. Killen moved to suspend the rules for a first reading of the ordinance, 96-710, with corrections and additions by title only. Mr. Martens seconded. At a roll call vote, Mr. Killen, Mr. Martens, Mr. Colton, Ms. Arp voted "aye". The motion carried. Mr. Burton read the proposed ordinance by title. Mr. Killen requested a special meeting be set to review the changes. The meeting date was set for December 31 st at 11: A.M. 10. Curtis Spalding presented an update on the skating rink. The liner is in place and is being filled. There is proposed seating, lighting, decorations, etc. Mr. Spalding commended Bob Peckham for his efforts on this project. Board, Committee And Commission Minutes Requiring Action 11. Golf Course Advisory Committee- Mission Statement Review - Mr. Shimun reviewed the new mission statement of the Golf Course Advisory Committee. It was suggested that page 1, #6 include the Clubhouse Restaurant contract provisions and that on page 2, #2 limitations on residency within the city be deleted. Mr. Killen moved to adopt the Golf Course Advisory Committee Mission Statement as revised. Ms. Arp seconded and the motion carried unanimously. Mr. Killen inquired as to the status of the Golf Pro's recommendation on public play during tournaments. Council requested that a recommendation be provided by the end of February. 10. City Planning & Zoning Findings And Conclusions In Support Of Approval Of Construction In Scenic Route Overlay District Maverik Country Store - Andy Locke presented a site plan and photo examples of the new location and store. Mr. Martens moved to adopt the findings and conclusions of law of the Planning & Zonning Commission in support of construction of the Maverik Country Store & Bakery in the Scenic Route Overlay District subject to the five conditions listed. Mr. Killen seconded and the motion carried unanimously. Napa Auto Parts - Andy Locke presented a site plan for a retail/storage building addition. Discussion followed on the exterior siding which is to be compatible with the adjacent building. Ms. Arp moved to adopt the findings and conclusions of law of the Planning & Zoning Commision in support of the construction of the Napa Auto Parts addition in the Scenic Route Overlay District. Mr. Colton seconded and the motion carried unanimously. McCall Donnelly Middle School - Andy Locke presented this additional item for an amendment to the Conditional Use Permit to construction awnings over the school entrances. This would address the safety issues of falling snow/ice blocking doors or causing injury. Mr. Martens moved to adopt the findings and conclusions of the Planning & Zoning Commission in support of an amendment to the Conditional Use Permit. Ms. Arp seconded and the motion carried unanimously. Minutes - McCall City Council - December 19, 1996 2 Old Business 11. J-Ditch Three Party Agreement - Mr. Burton reviewed the change to page 5, paragraph 12, covering insurance liability. Mr. Burton pointed that the December 15, 1996, date had been changed to January 10, 1997, for the individual user agreements. Mr. Killen moved to approve the J-Ditch Three Party Agreement and authorize the Mayor to sign. Mr. Martens seconded. At a roll call vote Mr. Killen, Mr. Martens, Mr. Colton, and Ms. Arp voted "aye". The motion carried. 12. Application For Payment No. 11 - Water Treatment Plant - Mr. Shimun presented the pay request and stated staffs recommendation to authorize payment to Contractors Northwest. Ms. Arp moved to approve payment no. 11 to Contractors Northwest. Mr. Colton seconded and the motion carried unanimously. 13. Pay Request No. 3 - Pump Station Modifications - Mr. Shimun presented Toothman Orton and staff's recommendation to authorize payment to Ross Enterprises. Mr. Martens moved to approve pay request no. 3 to Ross Enterprises. Ms. Arp seconded and the motion carried unanimously. 14. Application For Payment No. 4 - Sand Filter Project - Mr. Shimun commented that this pay request was reviewed and approved by JUB and recommended payment to Bezates Construction Company. It was stated that the sand filters are operational and that there has been a reduction from 250 PPM to 30 PPM in particles removed. Mr. Colton moved to approve application for payment no. 4 to Bezates Construction. Mr. Martens seconded and the motion carried unanimously. New Business 15. Beer, Wine And Liquor Licenses - Mr. Shimun requested Council to approve the list inclusive of the 3 facilities that still had not submitted application and payment. Council requested that staff review the Beer, Wine and Liquor License Ordinance to verify the necessity for Council approval for renewal applications. Mr. Killen moved to recess for 10 minutes. Mr. Martens seconded and the motion carried unanimously. The meeting reconvened at 9:35 P.M. Mr. Killen moved to approved the renewal applications only - excluding the 3 facilities. Mr. Martens seconded and the motion carried unanimously. It was decided that the 3 applications and payments not yet submitted would be on the agenda for the December 31 st meeting for review. 17. Change Order No. 2 - Pump Station Modifications - Ms. Arp moved to approve change order no. 2 to the contract with Ross Enterprises. Mr. Killen seconded. At a roll call vote Ms. Arp, Mr. Killen, Mr. Martens, and Mr. Colton voted "aye". The motion carried. 18. Complaint Regarding Lack Of Snow Removal On Roosevelt Street Abandonment - Mr. Shimun stated that this portion of Roosevelt is no longer maintained by the city. After the settlement of the Kalman matter, access to the property is perceived to be like that of a Minutes - McCa11 City Council - December 19, 1996 3 private driveway. After some discussion, Council concurred and requested a response be written to Jean Odmark. 19. Annual Road And Street Financial Report - Mr. Colton moved to approve the annual report. Ms. Arp seconded and the motion carried unanimously. 20. Pawnbroker License Application Renewal- Art's Sports Stop - Council requested that the ordinance pertaining to such matters be reviewed and suggested that only applications with changes or staff objections should need Council approval. Ms Arp moved to approval the pawnbroker license application. Mr. Martens seconded and the motion carried unanimously. 21. Mr. Shimun introduced a new item regarding the FAA Reimbursable Agreement. Mr. Shimun stated staffs recommendation to enter into the agreement. Mr. Killen moved to approve the agreement and authorize the City Manager to sign. Ms. Apr seconded. At a roll call vote Mr. Killen, Ms. Arp, Mr. Martens, and Mr. Colton voted "aye". The motion carried. 22. Mr. Shimun presented the Urban Renewal Agency's request for a loan ($42,500.00 plus accrued interest) from city money to purchase property. The loan would be at a specified interest rate and would be reimbursed from tax funds received by the agency in January. Mr. Killen moved to approve the loan. Ms. Arp seconded. At a roll call vote Mr. Killen, Ms. Arp, Mr. Martens, and Mr. Colton voted "aye". The motion carried. 23. Mr. Shimun proposed to Council that City Hall be closed early (3:00 PM) on Christmas Eve day and New Years Eve day. Ms. Arp moved to approve the closure of City Hall early on Christmas Eve and New Years Eve. Mr. Killen seconded and the motion carried unanimously. (The early closure is with pay for hourly employees) 24. Mr. Burton presented Orndorff & Trout's Agreement To Employ Counsel for the Montgomery Watson matter. Mr. Killen moved to approve the agreement. Mr. Martens seconded. At a roll call vote Mr. Killen, Mr. Martens, Mr. Colton, and Ms. Arp voted "aye". The motion carried. Consent Calendar 25. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Re Grading Plan/Excess Material - Water Treatment Plant 26. Letter To Rich Kinder, Toothman Orton, From Brian Petersen, Contractors Northwest, Concerning Water Treatment Plant Project 27. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Water Pipeline Testing - Water Treatment Plant 28. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Submittal On Protective Coating Sample 29. Letter To Brain Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, On Ozone Facility Contact Basin 30. Letter To Silas Gilbert, Montgomery Watson, From Rich Kinder, Toothman Orton, Re Subconsultant Agreement - Factory Witness Test Minutes - McCall City Council - December 19, 1996 4 31. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Grading Plan - Water Treatment Plant 32. Memo To DEQ From Bill Keating Re Lift Station #6 33. Letter To Steve Stoddard, Central Idaho Research Associates, From Gary Shimun Concerning J Ditch 34. Contractors Northwest Timeline - WIP Completion Schedule 35. District 3 - Highway Development Program 36. Letter To Wayne VanCour, Cascade Reservoir Coordinating Council, From Joe King, DEQ, Re Monthly Meeting 37. Letter To Damon McAlister, JUB, From Jack Gantz, DEQ, Re Sand Filter Project - Change Order No. 1 Approval 38. Letter To Monte Marchus, DEQ, From Jackie DeClue Re SMR Interim Sewage Lift Station 39. Letter To Jackie DeClue From Robert and Linda Youde Regarding Chipmunk Lane There was discussion on the reduced lot size due to the City easement. Although building on the lot may be questionable under the area covenant, it was concluded that the City could give approval. 40. Letter To Gary Shimun From Gregory Schade Concerning Deinhard/Boydstrum Connector - TrafTic, Beautification And Economy Comments 41. Letter To John Walters, US Postal Service, From Gary Shimun Regarding Post Office Location 42. Letter To Chief Parker From Steven Dye Re Juvenile Detective 43. Letter To Ralph Colton, M-D School District, From Chief Parker Re Juvenile Detective Mr. Martens felt that there has been a good response to having the juvenile detective present at school and teenage functions. 44. Letter To Gary Shimun From Jimmy Ross, Transportation Department, Re Bike Trail 45. Letter To Gary Shimun From Gregory Smith, Idaho Consulting International, Re Conducting Public Opinion Research For City 46. Note To Gary Shimun From Bob Peckham Re Idaho Statesman Article 47. Letter To Mayor From James Furniss, ICRMP, Regarding Annual Statement 48. ICRMP Loss Run For Month Of November 49. Letter To Jackie DeClue From Gary Swain Concerning Chipmunk Lane 50. Parks And Recreation Committee Minutes Dated November 18, 1996 51. Historic Preservation Commission Minutes Dated August 28, 1996 52. City Planning And Zoning Findings And Conclusions In Support Of Approval Of Scenic Highway District Construction - Mtn Valley Orthopedic 53. City Planning And Zoning Findings And Conclusions In Support Of Approval Of Scenic Highway District Construction - Payette Lake Christian Center 54. City Planning And Zoning Findings And Conclusions In Support Of Approval Of Scenic Highway District Construction - Super 8 Motel 55. Thank You Note For Use Of Clubhouse - Cross Country Ski Team 56. Public Library Board Meeting Dated November 21, 1996 57. Heatland Highlander Report 58. City Report - December 4, 1996 Issue 59. Action Update Call For Additional Items Minutes - McCa11 City Council - December 19, 1996 5 Staff Reports 60. City Manager a. The Council noted a written report. b. Mr. Shimun reported on the Golf Course incident. He commented that Mike Combs' job performance had been good. Mr. Shimun proposed to Council that both Mike Combs and Randy McJunkin lose a week's pay and be on probation for 6 months for the inappropriate use of the Golf Course pickup. The Council recommended that the City Manager handle the matter as he sees fit. c. Mr. Shimun noted the handout relating to the property tax levy and the new fire district tax. 61. City Attorney a. The Council noted a written report. b. Mr. Burton noted request for time off during the holidays. c. Mr. Burton reported that January 9, 1997, is the targeted day to have the J-Ditch individual users' agreements completed. d. Council decided that Mr. Burton's annual performance evaluation would be on January 21, 1997, at 11:30 AM. 62. City Clerk/Treasurer - Hand Check Approval - January Utility Billing - Mr. Colton moved to approve hand check. Mr. Killen seconded and the motion carried unanimously. 63. City Engineer 64. Chief Of Police a. The Council noted a written report. 65. Public Works Director a. The Council noted a written report. 66. Recreation Director Mayor and Council Comments and Reports 67. Mr. Colton - Had nothing further 68. Ms. Arp - Inquired about the liability regarding the ski bus and requested clarification on this issue. 69. Mr. Eckhardt - Was not present. 70. Mr. Martens - Inquired on the following - Barbara Holliday's residency status for Planning and Zoning vacancy. - Whether approval had been obtained for snow storage on Lick Creek and Davis 71. Mr. Killen - Mentioned that with the passing away of Francis Wallace, there would be a vacancy on the Urban Renewal Agency. Advertising for a candidate will be needed. The Council scheduled a special meeting for December 31st at 11:30 AM to address the following - Approval Of The Minutes of December 5, 1996 - Regular Meeting - Ordinance Amending City Code Respecting Snowmobiles - Beer, Wine, and Liquor Licenses Minutes - McCall City Council - December 19, 1996 6 Adjournment 72. Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried. The Council adjourned at 10:20 PM. ATTEST: William M. Killen, Mayor C Cherry Wory, Deputy City Cl Minutes - McCall City Council - December 19, 1996 7