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HomeMy Public PortalAboutCouncil Minutes 1997 02/12MINUTES McCall City Council Regular Meeting Wednesday, February 12,1997 Call To Order And Roll Call 1. The meeting was called to order at 7:00 P.M. by Mayor Killen. Ms. Arp and Messrs. Colton and Killen answered the roll call. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton, City Clerk -Treasurer Jim Henderson, City Engineer Jackie DeClue and Police Lieutenant Carla Donica. Minutes Of Previous Meeting(s) 2. Minutes Of February 4, 1997 - Special Meeting Ms. Arp moved to approve the minutes. Mr. Colton seconded and the motion carried unanimously. 3. Minutes Of The Joint Meeting Of The City Council And Board Of County Commissioners of January 30, 1997 Mr. Killen requested a correction. Mr. Colton moved to approve the minutes. Ms. Arp seconded and the motion carried unanimously. 4. Minutes Of January 23, 1997 - Regular Meeting Ms. Arp requested a correction. Ms. Arp moved to approve the minutes. Mr. Colton seconded and the motion carried unanimously. 5. Minutes Of January 16, 1997 - Special Meeting Ms. Arp moved to approve the minutes. Mr. Colton seconded and the motion carried unanimously. Payment Of Claims 6. Vendor Invoice Approval List Report Dated February 7, 1997 Mr. Colton moved to approve the claims listed on the report. Ms. Arp seconded and the motion carried unanimously. 7. Payroll Report Dated January 28, 1997 Ms. Arp moved to approve the payroll. Mr. Colton seconded and the motion carried unanimously. Public Comment 8. Mr. Shimun asked to add an item to the agenda at this point. He informed that council that Chief of Police Ed Parker had submitted his resignation to be effective February 21, 1997 in order to accept a position as Chief of Police in Garden City. Mr. Shimun then nominated Lieutenant Carla Donica as Chief of Police to be effective February 22, 1997. Mr. Killen moved to confirm the nomination. Ms. Arp seconded and the motion carried unanimously. At 7:05 P.M. the mayor called a brief recess so that council members and members of the audience could personally congratulate Chief Donica. The council reconvened at 7:10 P.M. The mayor then called for public comment. The following were heard: 9. Post Office Relocation: Mike Anderson who opposed the proposed site. Noting that he had been in other communities where strip development had occured. Bob Scoles who also opposed the proposed site citing that the core of the community was in jeopardy and further that the U.S.P.S. had said that delays in the project could cause the postponement for several years. We should prefer postponement to a bad location. Patti White who suggested that the community is getting older and there should be a walking area downtown Cutler Umbach who suggested that the city provide as much support as possible the group delegate to work on this and that the city should negotiate a process first then discuss specific sites with U.S.P.S. Scott Davenport who read a letter from Helen Chenoweth which enclosed a letter form the U.S.P.S. alleging that meetings had been held and that the U.S.P.S. had been working with city officials since the beginning. Ken Twergo who attended the Feb. 4th meeting referred to in the U.S.P.S. letter to Rep. Chenoweth. He summarized a New York Times about a small Montana town that had successfully changed a proposed U.S.P.S. location. He stated his appreciation for his association with city staff and especially Mr. Burton for his efforts in coordinating the city's response to the U.S.P.S. Mike MacGee co-owner of McCall Drug who was concerned about representations in the U.S.P.S. letter to Helen Chenoweth. Patti McFadden who was also concerned about the U.S.P.S. ignoring local concerns. People in the community who support the proposed Deinhard site haven't come forward publicly. Mr. Killen moved to adopt Resolution No. 3-97 responding to the U.S.P.S. proposal for a contract station downtown stating that the response was not good enough and inviting U.S.P.S. to create jointly a process for a consensus proposal and if U.S.P.S. would not agree to such a process, the city would forego a new Post Office. 10. Local Option Tax Rick Fereday stated that it may be time to revisit Local Option Taxes. Cutler Umbach pointed out that the previous measure failed, in his view, because the previous proposal did not have a vision for the use of such funds. After further discussion, the council directed staff to calendar the discussion for their March 13a' meeting, to send letters to the chamber of commerce and advisory committees and otherwise ask for input. Minutes, McCall City Council February 12, 1997 Paee 2 11. Improvements To Lift Station No. 6 - Yacht Club Ms. DeClue gave a report on the bids received. Mr. Killen moved to approve the award of the contract to Turnkey, Inc. Ms. Arp seconded and the motion carried unanimously. 12. Toothman Orton Engineering Co. Contracts Ms. DeClue gave report. - Lift Stations No. 6 & 11 Mr. Colton moved to approve the contract. Ms. Arp seconded. At a roll call vote, Mr. Colton, Ms. Arp and Mr. Killen voted "aye." The motion carried. - Storm Water Management Contract Ms. Arp moved to approve the contract. Mr. Colton seconded. At a roll call vote, Ms. Arp and Messrs. Colton and Killen voted "aye." The motion carried. 13. Sewer Capitalization Fees for Airport Hangars. Ms. DeClue gave a report noting that the standard hangar lease called for the payment of capitalization fees with the building permit, connecting to the holding tank until such time as the airport sewer project is completed. After discussion, Mr. Killen moved to approve the fees. Ms. Arp seconded and the motion carried unanimously. 14. Scott Davenport concerning an item later on in the agenda asked council to consider that many police officers have second jobs. He also asked council to take serious look at the City Attorney position and the legal fees contained in the proposed RFP. Board, Committee And Commission Minutes Requiring Action 15. Parks And Recreation Advisory Committee Minutes Dated January 27,1997 Committee Board Vacancy By Jim Ware Resignation - Council directed staff to recognizing Mr. Ware's service on this committee. Use Of New Golf Course Cross Country Trails By Ed Elliot Council noted that Mr. Elliot's cross-country skiing students were already paying user fees, so fees were already in effect. Council further asked the Parks and Recreation Committee to visit the larger issue of commercial use fees for City Parks. Bike Trails - Council directed staff to present this matter to the Planning and Zoning Commission for consideration in future zoning code amendments. 16. Golf Course Advisory Committee Minutes Dated January 15, 1997 Waiver Of Club House Rental Fee For Jim Madden Fund Raiser During discussion the council noted that it was waiting for a draft policy on clubhouse fee waivers. The council also noted that the Golf Fund was an Enterprise Fund which in a financial sense stands separate and apart from the City and that the expenses of operating an Enterprise Fund can only be met by the fees collected. Mr. Killen moved to deny the request for waiver of the clubhouse fee. Ms. Arp seconded and the motion carried unanimously. Minutes, McCall City Council February 12, 1997 Pave 3 Request For Monthly Financial Report - Council directed staff to provide copies of the monthly financial report to the Golf Professional and Restaurant Manager as well as the Golf Superintendent. Old Business 17. Police Department Organization And Draft Compensation Plan Mr. Henderson gave a report pointing out that the department's job descriptions had all been updated with some revisions and summarizing the recommended plan and the three sources of information used to develop it. LT. Donica reported that the memo outlining the plan had been distributed throughout the police department with a favorable reaction . 18. City Attorney's Evaluation Mr. Killen moved to table this matter and the matter of an RFP for Legal Services until the next meeting subject to earlier call when the other members of the council could be available. Mr. Colton seconded and the motion carried unanimously. New Business 19. Discuss AIC Lobby Day Mr. Shimun gave a report. Mr. Killen passed to the clerk a copy of a letter on veteran's preferences. 20. Appointment Of Representative To WICAPAdvisory Committee - Mr. Killen moved to appoint Mr. Colton to the committee. Ms. Arp seconded and the motion carried unanimously. 21. Voluntary consent Order - Drinking Water - Gary Shimun gave a report noting that the order called for the city to committee to things for which funding may or may not be available. Mr. Colton moved to approve the agreement subject to funding and authorize the mayor to sign. Ms. Arp seconded and the motion carried unanimously. 22. Application For Payment No. 13 (Revised) - Water Treatment Plant - Ms. Arp moved to approve the payment of $211,667.40 to Contractor's Northwest, Inc. Mr. Killen seconded and the motion carried unanimously. 23. Tort Claim Against City - Robert And Kathleen Hayden - The council acknowledged receipt of the claim. 24. Claim For Damages - Franklin Building Supply The council acknowledged receipt of the claim. 25. Recreation Department Agreements For Gymnastic Classes Ms. Arp moved to approve the agreements with the Sports Club and Bethel Ministries. Mr. Colton seconded. At a roll call vote, Ms. Arp and Messrs. Colton and Killen voted "aye." The motion carried. 26. Application For Beer License - Smoke N' Suds - Mr. Colton moved to approve the License. Mr. Killen seconded and the motion carried unanimously. 27. Request For Adjustment Of Utility Account - J. Serve Wilson Mr. Henderson gave a report noting that in changing the address of the account, we had not followed Mr. Minutes, McCall City Council February 12, 1997 Pace 4 Wilson's instructions and recommended that the account be adjusted as requested. Mr. Killen moved to approve the recommendation of staff and grant the adjustment. Ms. Arp seconded and the motion carried unanimously. Consent Calendar The council acknowledge receipt of the following: 28. Letter To Gary Shimun From Pat Madarieta, Department Of Commerce, Re South Loop Water Project 29. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Water Treatment Plant 30. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Concerning Water System Improvements 31. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Re Water System Improvements - Change Order #3 - Lake Street Pump Station 32. Memo To Bill Keating From Rich Kinder, Toothman Orton, On Water Quality Testing And Reporting 33. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Concerning Water Treatment Plant - Idaho Power Invoice 34. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Re Water Treatment Plant - Operation And Maintenance Manuals 35. Letter To Bryan Donaldson, JUB, From Herald Nokes, Lake Irrigation District, Re Request To Cross Canal At Norwood Road 36. Notes On Completion Times For Water Treatment Plant 37. Letter To Rick Orton, Toothman Orton, From LynnManus, Contractors Northwest, Regarding Water Treatment Plant 38. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, On Water Treatment Plant - Application For Payment No. 13 39. Letter To Dave Ross, Ross Enterprises, From Rich Kinder, Toothman Orton, Re Water System Improvements - Chlorination Equipment 40. Packet To Gary Shimun From George Wagner, JUB, Concerning Professional Services Agreement 41. Packet To Gary Shimun From DEQ Regarding Consent Order 42. Letter To City Council And Manager From Ted Whiteman, Payette Lakes Water And Sewer District, Re Timberlost VI Subdivision 43. Letter To Gary Shimun From Joe King, DEQ, Re Watershed Technical Advisory Committee February Meeting 44. Letter To Dave Sande, Financial Management Bureau, From Jackie DeClue Re Storm Water Contract Invoice 45. Letter To Jim Henderson From Rob Mayer, Central District Health, Notifying Of Current Responsibility Change 46. Memo To Gary Shimun From Jackie DeClue Re Project Schedule 47. Letter To Dale Points From Gary Shimun Re Airport Committee Position Vacancies 48. Letter To Gary Shimun From Dale Points Regarding Airport Committee Position Vacancies 49. Letter To Robert Hildeman From Jim Henderson LID No. 1 Bonds 50. Memo To Department Heads From Gary Shimun On Orientation Packets For New Committee Members Minutes, McCall City Council February 12, 1997 Paae 5 51. Memo From Ted Burton, Gary Shimun, And Andy Locke Pertaining To Ordinance 701 52. Memo To City Council From Tomi Grote, Department Of Parks And Recreation, Re Request To Review Downtown Plan 53. Memo To Gary Shimun From Tomi Grote, Department Of Parks And Recreation, Regarding Capital Improvement Priorities 54. Memo To Public Jurisdictions From Phil Choate, Ida Ore, On Results Of Disaster Jurisdiction Leaders Meeting 55. Deinhard Relocation Alternatives - Property Acquisition / Swap Table 56. Letter To Community Residents From US Postal Service Regarding New Post Office Location 57. Two Letters And Resolution No. 2-97 To US Postal Service From Ted Burton Concerning New Post Office Location 58. Public Works Organization Chart 59. Memo To Chief Parker, From Bi11 Keating On Sign Installation 60. Memo To City Manager From Chief Parker Regarding Resignation 61. Packet Of Thank You Letters To McCall Police Department 62. Thank You Letter To Scott Woods From Chief Parker For Assistance 63. Letter To Jake Howard, Department Of Parks And Recreation, From Gary Shimun Supporting Bike Pathways Within Ponderosa State Park 64. Letter Of Appreciation From Deborah Sherman, Cambridge Assembly Of God, Re City Parks And Recreation Director 65. Letter To Gary Shimun From Marsha Lucchesi, State Insurance Fund, Re Fund Dividend 66. State Insurance Fund Report Of Claims 67. Liability Claims 68. Letter To Mayor From Urban Wessels, Certification Board, Re Water & Wastewater Operators Exam Results - Lonnie King And Chris Breunig 69. Letter To Gary Shimun From Hal Sager, SMD Investments, Regarding Davis Beach Snow Storage 70. City Planning & Zoning Minutes Dated January 21, 1997 71. City Planning & Zoning Minutes Dated January 7, 1997 72. Area Of City Impact Planning & Zoning Minutes Dated December 10, 1996 73. Findings Of Fact And Conclusions In Support Of Denial Of Partial Vacation Of Public Right Of Way 74. Letter To Community Leader From Carl Wilgus, Department Of Commerce, Winter Olympics Of 2002 75. City Web Page Hits (Usage) 76. Library Board Minutes Dated January 23, 1997 77. West Central Highlands RC & D Area Meeting Minutes Dated January 15, 1997 78. Valley County Communications Committee Meeting Dated January 16, 1997 79. Legislative Hotline Dated January 31, 1997 80. Legislative Hotline Dated January 24, 1997 81. Legislative Hotline Dated January 17, 1997 82. Mr. Colton reviewed the Action Update. Call For Additional Item 83. Mr. Henderson asked for authority to issue a hand check for approximately $10,000 from LID #4 funds for the purpose of purchasing right-of-way for the Flynn Lane extension Minutes, McCall City Council February 12, 1997 Page 6 from Kathryn Troutner. Mr. Colton moved to approve the request. Ms. Arp seconded and the motion carried unanimously. Staff Reports 84. City Manager The council noted a written report. Mr Shimun asked for vacation from Friday February 14th through Friday, February 21st due to a family emergency. The council by consensus agreed. 85. City Attorney The council noted a written report. 86. City Clerk/Treasurer a. Mr. Henderson pointed out that the audit report had been distributed to council members and reminded the council of a special meeting on February 18th to hear the Auditors' report. b. Mr. Henderson stated that he had received a call from Robert Haige Jr. Of Haige & Haige, Attorneys at Law from Santa Cruz, CA who had acted as Disclosure Counsel on the issuance of the LID #3 bonds. He had a client that was interested in some bank qualified tax-free bonds and may be interested in refunding the outstanding bonds in exchange for new bonds at a lower interest rate. c. Mr. Henderson further reported that he had been in contact with Sarah Fisher of the Idaho Human Rights Commission re: Judy Sargent v. City of McCall. Ms. Sargent had presented a settlement offer. The offer was to increase her salary to the same place in her range as Roger Bates was in his and for two years back pay. Mr. Killen moved to reject the offer. Ms. Arp seconded and the motion carried unanimously. 87. City Engineer The council noted a written report. 88. Public Works Director The council noted a written report. Mayor and Council Comments and Reports 89. Mrs. Arp - Asked the status of the Golf Course Web Site. Mr. Shimun reported that it had been dismantled. 90. Mr. Colton - Had nothing further. 91. Mr. Killen - Had nothing further. Minutes, McCall City Council February 12, 1997 Pace 7 Adjournment 92. Without further business, Mr. Colton moved to adjourn. Mr. Killen seconded and the motion carried unanimously. The council adjourned at 10:50 P.M. ATTEST: William M. Killen, Mayor James H. Henderson, City Clerk Minutes, McCall City Council February 12, 1997 Paae 8