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HomeMy Public PortalAboutCouncil Minutes 1997 02/27MINUTES McCall City Council Regular Meeting Thursday, February 27, 1997 Call To Order And Roll Call 1. The meeting was called to order by Mayor Killen at 7:00 P.M. Ms. Arp and Messrs. Colton, Martens, Eckhardt and Killen answered the roll call. A quorum was present. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton, City Clerk -Treasurer Jim Henderson and Staff Planner Andy Locke. Minutes Of Previous Meeting(s) 2. Minutes Of February 18, 1997 - Special Meeting Mr. Colton moved to approve the minutes. Ms. Arp seconded and the motion carried unanimously. 3. Minutes Of February 12, 1997 - Regular Meeting Ms. Arp moved to approve the minutes. Mr. Eckhardt seconded and the motion carried unanimously. Payment Of Claims 4. Vendor Invoice Approval List Report Dated February 21, 1997 Mr. Martens moved to approve the claims listed on the report and Mr. Eckhardt seconded. After discussion, the motion carried unanimously. 5. Payroll Report Dated February 13, 1997 and Payroll Report Dated February 10, 1997Mr. Colton moved to approve both payrolls. Mr. Eckhardt seconded and the motion carried unanimously. Public Comment The mayor opened the meeting to public comment. The following were heard: 6. Kathy Showers respecting the proposed Post Office Relocation. Mr. Shimun reported that he had received a call asking for a meeting with Post Office officials on March 13tn Mr. Shimun also reported that Representative Chenoweth had request more specific information regarding times, places and attendees at meetings and other facts mentioned in the U.S.P.S. letter to Ms. Chenoweth. Ms. Showers reported that a group of citizens were considering a trip to Washington, D.C. to lobby directly with the Postal Service and asked that Mr. Burton also go at the group's expense. The council elected to consider this later in the agenda. Board, Committee And Commission Minutes Requiring Action 7. Planning And Zoning Commission Minutes Dated February 18, 1997 Application For Vacant Commission Seat - Mr. Martens moved to go into a committee of the whole council. Mr. Eckhardt seconded and the motion carried. Mr. Martens moved to direct the mayor to nominate David Peugh to the City Planning and Zoning Commission. Ms. Arp seconded and the motion carried unanimously. Mr. Killen nominated Mr. Peugh. Ms. Arp moved to confirm the nomination. Mr. Eckhardt seconded and the motion carried unanimously. The mayor directed staff to notify Mr. Peugh and provide him with the necessary materials and to thank Ms. Taber for her interest and point out that there are other committee and commission vacancies. Planning And Zoning Commission Findings And Conclusions In Support Of Approval Of Conditional Use Permit--AirTouch Cellular Inc. Mr. Locke gave a report. After reviewing the application and plans, Mr. Colton moved to approved the Findings and Conclusions of the commission subject to the conditions recommended by the commission. Mr. Eckhardt seconded and the motion carried unanimously. Old Business 8. J-Ditch Water Users And Supply Agreements Mr. Burton gave report noting that he had four agreements executed by the property owners. After discussion, Mr. Killen moved to authorized the mayor to sign these and future agreements as they are received and as long as they are not materially different from the form of agreement previously approved. Mr. Eckhardt seconded. At a roll call vote, Mr. Killen, Mr. Eckhardt, Mr. Colton, Mr. Martens and Ms. Arp voted "aye." The motion carried. 9. City Attorney Evaluation / RFP For Legal Services - The council reviewed the compilation of their evaluations and wished to make no changes. Ms. Arp moved to grant a 4% merit increase effective on the anniversary of Mr. Burton's employment. Mr. Colton seconded. The motion carried with Ms. Arp, Mr. Colton and Mr. Eckhardt voting "aye" and Mr. Killen and Mr. Martens voting "no. The council reviewed a list of activities and historical information prepared by the City Attorney to support a Request for Proposals for legal services. The council ordered the matter to the next agenda. New Business 10. Final Billing For Facility Plan Mr. Shimun gave a report. Mr. Killen moved to approve payment. Mr. Martens seconded and the motion carried unanimously. Change Order No. 4 - Chlorination Equipment - Pump Station Modifications - Mr. Shimun gave a report. Mr. Killen moved to approve Change Order #4 to the contract with Ross Enterprises. Mr. Eckhardt seconded and the motion carried unanimously. At a Minutes, McCall City Council Regular Meeting, February 27, 1997 Pace 2 roll call vote, Mr. Killen, Mr. Eckhardt, Mr. Martens, Mr. Colton and Ms. Arp voted "aye." The motion carried. 12. Application For Transfer Of Water Rights - Mr. Shimun gave a report. Mr. Burton gave a report. Mr. Martens moved to approve submission of the application. Mr. Eckhardt seconded and the motion carried unanimously. 13. Claim For Damage or Injury - Central District Health Department The council acknowledged receipt of the claim. 14. Request For Adjustment Of Utility Account - Ray Batten - Mr. Henderson gave a report noting that the city's billing ordinance stated that when water is used in any part of a monthly amount would be billed and the council had denied similar requests in the past. Ms. Arp moved to the deny the adjustment. Mr. Colton seconded and the motion carried unanimously. 15. Request For Adjustment Of Utility Account - Craig Goring - Mr. Henderson gave a report noting that the owners of the property had purchased the property last year and had not executed a service agreement until the city staff had located them. Mr. Henderson however, was not able to conclusively establish that Mr. Goring's billing instructions had been followed. Mr. Eckhardt moved to approve the adjustment. Mr. Martens seconded and the motion carried unanimously. Consent Calendar 16. Letter To Gary Shimun From Rich Kinder, Toothman Orton, Re Error In Mark -Up Charges On Invoices 17. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Regarding Pressure Relief Valve - Water Treatment Plant 18. Letter To Dave Sande, Financial Management Bureau, From Jackie DeClue Concerning Invoice For Storm Water Contract 19. Letter To Bob Jones From Joe King, DEQ, Re February Meeting Of Cascade Reservoir Coordination Council 20. Memo To Committees And Commissions From Jim Henderson Regarding Local Option Taxes 23. Letter Dated February 18th To US Postal Service From Ted Burton Re Proposed Post Office Relocation 24. Letter Dated February 14th To US Postal Service From Ted Burton Concerning Proposed Post Office Relocation 25. IPMA News Article Dated February 1997 26. Letter To Jim Henderson From Sarah Mae Fisher, Human Rights Commission, Re Judy Sargent V. City Of McCall 27. Letter To Gary Shimun From Trey Knipe, Knipe & Knipe, Pertaining To Chipmunk Land Road Widening Project 28. 1997 Golf Course Tournament Schedule From Carl Hoss Minutes, McCall City Council Regular Meeting, February 27, 1997 Paee 3 29. ICRMP Key For Monthly Claims Loss Run 30. Idaho Snow Sculpting Championship Letter 31. Letter To Bill Killen From Craig Ferderer, Northwest Bible Church, Re Work Program Offer - 32. Website Comment From Judy Secrist On City Web Page 33. Area Of City Impact Planning And Zoning Commission Minutes Dated February 11, 1997 34. West Central Highlands RC & D Council Agenda Dated February 19, 1997 35. Legislative Hotline Issue Dated February 14, 1997 36. Legislative Hotline Issue Dated February 7, 1997 37. Action Update Call For Additional Item 38. Council noted that the Golf Committee had not set an "early bird" rate for season passes sold before April 1, 1997. Mr. Killen moved to set the season pass rate at $300 plus sales tax if purchased before April 1, 1997. Mr. Colton seconded and the motion carried unanimously. 39. Mr. Killen reported that he had received a call from the governor's office stating that Governor Batt would be flying over some of the flood damaged areas on February 21 st, that the governor's plane would be refueling in McCall, and the governor would be hand delivering a disaster relief check to the city. Since this was the party's only opportunity for lunch the city was asked to provide some box lunches. Mr. Killen had instructed the Airport Manager to do so and asked that the council approve the the expenditure of $41.50 from the contingency fund for the purpose. Ms. Arp moved to approve the expenditure. Mr. Colton seconded and the motion carried unanimously. 40. The council then took up the matter of the City Attorney's travel to Washington, D.C. Mr. Killen moved to approve the Attorney's participation on city time. Ms. Arp seconded and the motion carried unanimously. 41. Lori Flemming of the J-Ditch Pipeline Association asked for a stating that everything precedent to the cities entering into the water use agreements had been accomplished. Mr. Burton reported that there were some property interests that had not been accomplished and that not all members of the association had signed. Council directed staff to supply such a letter with contingencies noted by Mr. Burton. Staff Reports 42. City Manager a. The council noted a written report. b. Mr. Shimun reported that the Airport Advisory Committee had proposed a joint meeting with the Council as requested on April 2d at noon. The council members Minutes, McCall City Council Regular Meeting, February 27, 1997 Paee 4 reviewed their schedules and it was determined that a quorum could not meet on the proposed date. The council suggested April 9a'. 43. City Attorney a. The council noted a written report. b. Mr. Burton reported that plaintiff's brief in the Sloan matter had brought up Freedom of Speech. c. Mr. Burton reported that he had been in contact with Kim Trout, the City's Counsel in the Montgomery Watson matter. He further reported that Montgomery Watson has a separate e-mail network and that Mr. Trout may want to hire an expert to examine the files of that network. c. When asked about the effect of proposed Post Office location on Deinhard Lane on J.R. Simplot's commitment for low -moderate income jobs which was used to obtain the South Loop Grant, Mr. Burton reported that he had passed this information to the project manager at Paragon. 44. City Clerk/Treasurer a. Request For Hand Check For March Mailing Of Utility Bills Mr. Martens moved to approve the issuance of a hand check from no more than $350 to mail the March 1997 utility bills. Mr. Eckhardt seconded and the motion carried unanimously. b. Mr. Henderson reported on his progress with water usage and rate analysis. 45. City Engineer The council noted a written report. 46 Public Works Director The council noted a written report. 47. Librarian Report The council noted a written report. Mayor and Council Comments and Reports 48. Mrs. Arp - Requested the status of Lick Street Station - Mr. Shimun reported that the home occupation had been denied, that an appeal had been received and that a public hearing before the planning and zoning commission was scheduled on the appeal. 49. Mr. Eckhardt - Had nothing further. 50. Mr. Martens - Noted that Winter Carnival Banners and First Security Games Banners were still up. Minutes, McCall City Council Regular Meeting, February 27, 1997 Page 5 51. Mr. Colton - Asked about the responsibility for storm drains at the elementary school. Mr. Shimun reported that like water and sewer lines, storm drains are maintained by the property owner when on private property and by the city when in the public right-of-way. 52. Mr. Killen - Noted that the new Super 8 was open and asked if the city had issued a Certificate of Occupancy. He was informed that the necessary securities for landscaping had been received and the Certificate had been issued. Adjournment 53. Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The council adjourned at 10:02 P.M. ATTEST: James H. Henderson, City Clerk William M. Killen, Mayor Minutes, McCall City Council Regular Meeting, February 27, 1997 Paue 6