HomeMy Public PortalAboutCouncil Minutes 1997 03/27MINUTES
McCall City Council
Regular Meeting, Thursday, March 27,1997
Call To Order And Roll Call
1. The meeting was called to order at 7:00 P.M. by Mayor Killen
2. Ms. Arp and Messrs. Colton, Martens, Eckhardt and Killen answered the roll call. A
quorum was present. Staff members present were City Manager Gary Shimun, City
Attorney Ted Burton, City Clerk -Treasurer Jim Henderson, Chief of Police Carla Donica,
Staff Planner Andy Locke and Golf Superintendent Mike Combs.
Minutes Of Previous Meeting(s)
3. Minutes Of March 13, 1997 - Regular Meetink - Mr. Colton moved to approve the
minutes. Ms. Arp seconded. Ms. Arp noted a correction. The motion carried
unanimously.
Payment Of Claims
4. Vendor Invoice Approval List Report Dated March 24,1997 - Mr. Eckhardt moved to
approve the claims listed on the report. Mr. Martens seconded and the motion carried
unanimously.
5. Vendor Invoice Approval List Report Dated March 21,1997 Mr. Eckhardt moved to
approve the claims listed on the report. Ms. Arp seconded and the motion carried
unanimously.
6. Payroll Report Dated March 21,1997 - Mr. Martens moved to approve the payroll. Mr.
Colton seconded and the motion carried unanimously.
Public Comment
7. The mayor opened the meeting to public comment. The following were heard:
Chuck Davis requested a letter of support for a fishing pond next to the proposed
Riverfront Park. He pointed out that the city involvement would include use of the
restrooms and parking at Riverfront Park when constructed. The council by consenses
decided to make a decision when the Parks and Recreation Advisory Committee Minutes
were considered later on the agenda.
Scott Davenport requested information on Urban Renewal Agency Railroad Avenue
project. He was informed that the proposed bond issue was for $900,000 of which about
$750,000 was planned for the street.
Board, Committee And Commission Minutes Requiring Action
8. City of McCall Planning and Zoning Commission Conditional Use Permit, McCall
Baptist Church - Mr. Locke gave a report. Ms. Arp moved to adopt the findings and
conclusions of the commission and approve the permit. Mr. Eckhardt seconded. Mr.
Martens asked why the applicant had three years to conform to the paved parking lot
requirement. Mr. Locke responded that it was a compromise that would allow the
applicant to raise the necessary funds and the ordinance was not being aggressively
enforced elsewhere. The motion carried unanimously.
9. McCall Area of City Impact Planning and Zoning Commission Horseland Timber
Sale - Mr. Colton moved to forward the comments of the Commission with clarification.
Mr. Martens seconded and the motion carried unanimously.
10. Golf Course Advisory Committee Minutes Dated March 12, 1997 - Clubhouse Rental
Policy Mr. Combs gave a report. After discussion council requested that the committee
get the restaurant manager involved, to clarify certain of the terms used and to address
events that may conflict with golf activities.
Golf Fee Increases - The council requested that the golf pro be consulted before a final
decision is made.
11. Golf Course Advisory Committee Minutes Dated February 4, 1997- Soft Spikes Mr.
Combs gave a report noting that the committee had recommended that soft spikes be
advised for use on the golf course for 1997 and be made mandatory for 1998. Ms. Arp
moved to approve the committee's recommendation. Mr. Martens seconded and the
motion carried unanimously.
12. Use Of Herbicides & Pesticides In Parks Mr. Combs reported on application of
herbicides and nitrogen fertilizer on parks and noted that homeowners could use more
toxic chemicals on lawns.
13. Report On Ice Rink - Irwin Mulnick and Curt Spaulding stated that the McCall Ice
Skating Association had now been incorporated as a nonprofit corporation. They
presented slides showing activities. They requested support for the same site next year
and recommended that a long term site be established at Riverfront Park. Council
directed the Parks and Recreation Committee to include a long-term site in their master
plan.
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 2
14. Chamber Of Commerce Request For City Entrance Suns - Sondra Skinner reported
that the chamber had been looking into entrance signs near the city limits She suggested
a 6 x 5 sign with logos of service organizations and removable boards announcing
upcoming events. She requested that the city approve of the signs and if the chamber was
unable to secure other financing that the city purchase them. The council noted that this
had not been presented during the budget process and requested more specific
information.
15. Parks and Recreation Advisory Committee Minutes Kirk Hall, Committee member
reported that the committee had recommended the appointment of Dave Faurot to the
Parks and Recreation Advisory Committee. Mr. Eckhardt moved to convene as a
committee of the whole council. Mr. Colton seconded. Mr. Colton moved to direct the
mayor to appoint Dave Faurot to the Parks and Recreation Advisory Committee. Mr.
Martens seconded. Back in regular session, Mr. Killen appointed Mr. Faurot as directed.
Mr. Martens moved to confirm the appointment. Mr. Eckhardt seconded and the motion
carried unanimously.
Mr. Hall then noted that bids would be open on April 18t1 for the Bike Trails project and
asked that if there were insufficient funds to do the complete project that the portion
between First and Deinhard Streets be a priority.
16. Compensation Plan - Clerk / Treasure Department Mr. Henderson gave a report.
Council requested that when the department reports are completed that the final report
include budgetary implications.
17. Request For Proposal For Legal Services - The council discussed the scope of work and
by consensus directed staff to publicize the Request for Proposals.
New Business
18. Business Permit Ordinance - Mr. Burton gave a report. He noted that there had been a
number of suggestions regarding business permits and had drafted this ordinance as one
way to achieve the objective. Also it would act as a "trip -wire" to get prospective
businesses owners to educate themselves on zoning and other requirements before the
investment of funds. The council took no action.
19. Bid Opening For Vibratory Single Drum Compactor - Mr. Henderson gave a report.
Mr. Killen moved to award the contract to Idaho Bit & Steel subject to the bid amount
being less than that budgeted. Mr. Eckhardt seconded. At a roll call vote, Mr. Killen, Mr.
Eckhardt, Mr. Martens and Ms. Arp voted "aye." The motion carried.
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 3
20. J Ditch Payment Request No. 5 Mr. Shimun gave a report. Mr. Killen moved to
authorize the City Manager to act on behalf of the city on similar requests in the future
Mr. Colton moved to approve the request and to authorize the mayor to sign. Mr.
Martens seconded and the motion carried unanimously.
21. Sand Filter Project Payment Request No. 5 - Mr. Shimun gave a report. Mr. Eckhardt
moved to authorize payment. Mr. Martens seconded and the motion carried unanimously.
22. Request For Adjustment Of Utility Account - Jacob's Manor - Mr. Henderson gave a
report pointing out that adjustment of the sewer bill was appropriate since the water
consumption was due to a broken water pipe and did not add to the wastewater system
load. Mr. Martens moved to approve the adjustment. Mr. Eckhardt seconded and the
motion carried unanimously.
23. Request For Adjustment Of Utility Account - Parish Statzman - Mr. Henderson gave a
report noting that the payment was not received as required by the city code and that the
circumstances with led to the late receipt were not caused by the city. Mr. Killen moved
to deny the request. Mr. Eckhardt seconded and the motion carried unanimously.
24. Request For Adjustment Of Utility Account - David Mathis - Mr. Henderson gave a
report noting that the payment was not received as required by the city code and that the
circumstances with led to the late receipt were not caused by the city. Ms. Arp moved to
deny the request. Mr. Killen seconded and the motion carried unanimously.
25. Police Department - School Resource Officer - Grant Proposal - Chief Donica reported
on the submission of a grant application for a school resource officer. She reported that
the submission deadline had already passed and that the application had been submitted.
She further reported that McCall -Donnelly School District had agree to help with the
local match requirements.
26. Memorandum of Understanding between Urban Renewal and City of McCall Mr.
Burton gave a report. Mr. Killen moved to approve the memorandum. Mr. Colton
seconded. At a roll call vote, Mr. Killen, Mr. Colton, Ms. Arp, Mr. Martens, Mr.
Eckhardt voted "aye." The motion carried.
27. Fishing Pond - The council by consensus agreed to support the project. The council
further directed that the Parks and Recreation Committee accommodate the fishing pond
adjacent to Riverfront Park in its parks development plan.
28. Council directed staff to write letters to Idaho Congressional Delegation to thank them for
their efforts with the postal service on our behalf.
29. Council directed staff to prepare a Letter to Idaho Transportation Department for
expediting the opening of Highway 55.
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 4
30. At a meeting of the Payette Lakes Water and Sewer District Board, the board stated its
interest in expanding the present arrangement but need more specific information.
Consent Calendar
31. Letter To Gary Kimball From Rich Kinder, Toothman Orton, Re Influent Soda Ash Feed
System
32. Fax To Rich Kinder, Toothman Orton, From Contractors Northwest Regarding Water
Treatment Plant
33. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton,
Concerning Water Treatment Plant Payment Request No. 15
34. Letter To Stephen West, DEQ, From Gary Shimun Concerning State Challenge Grant
35. Letter To Wayne VanCour From Joe King, DEQ, Re Cascade Reservoir Coordination
Council March Meeting
36. Letter To Brian Donaldson, JUB, From Chelsey Warrington, Warrington Construction,
Regarding Phase 1 Effluent Pump Station
37. Letter To Gary Shimun From Jack Gantz, DEQ, On Loan Project No. 1894-04
38. Letter To Gary Shimun From Stephen West, DEQ, Summarizing Eligibility Of A/E Costs
For State Revolving Fund Loan
39. Letter To Robert Haight, Haight & Weist, From Jim Henderson Re LID #3 Refunding
40. Public Notice Regarding Creation Of Citizens Committee On Local Option Taxes
41. ICRMP Claim - Kathleen & Robert Hayden
42. Facility Planning Data - Larger Square Footage Plan - Post Office Relocation
43. Facility Planning Data - Post Office Relocation
44. Letter To Ted Burton From Keith LaShier, U S Postal Service, Regarding Outcome Of
Meeting
45. Letter To Gary Shimun From Bruce MacEwan, Transportation Department, Re Deinhard
Alternative
46. US Army Corps Of Engineers Application To Replace Boat Dock
47. Memo To All Department Heads From Gary Shimun Concerning Use Of Credit Cards
48. Memo To Council From Chief Donica Re Snowmobile Stickers
49. Practice Of Political Leadership Workshop
50. News Release From Dirk Kempthorne
51. West Central Highlands RC & D Council Agenda - March 19, 1997
52. Legislative Hotline Dated March 14, 1997
53. Action Update
Staff Reports
54. City Manager - The council noted a written report.
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 5
55. City Attorney - The council noted a written report. Mr. Burton further noted that he was
preparing a proposal in response to the RFP and requested that the council approve his
negotiation with law firms and to waive conflicts.
56. City Clerk/Treasurer
a. The council noted a written report.
b. Mr. Henderson requested authority to issue a hand check for postage for the April
1997 utility billing. Mr. Killen moved to approve the issuance of the check. Mr. Colton
seconded and the motion carried unanimously.
c. Mr. Henderson recommended that the late charges for the March 1997 billing be
waived in as much as various problems with the meter reading equipment had cause the
bills to be send out late. Mr. Martens moved to waive the fees for this billing only. Mr.
Colton seconded and the motion carried unanimously.
57. City Engineer The council noted a written report.
58. Public Works Director The council noted a written report.
59. Recreation Director The council noted a written report.
Mayor and Council Comments and Reports
60. Mr. Martens -
a. Asked and was informed that the five-year paving plan was on schedule.
b. Reported that he had received speeding complaints from residents on Thula Street.
c. Noted that there have been a number of ideas about the Riverfront Park presented
recently and that a Park Master Plan was necessary to avoid conflicts and to ensure
facilities are located properly.
61. Mr. Colton - Asked for a report on the various pieces of legislation at the last session.
He also noted that it would soon be time to schedule the budget worksession with
department heads.
62. Mrs. Arp - Had nothing further.
63. Mr. Eckhardt Had nothing further.
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 6
64. Mr. Killen Requested that status of the zoning amendments respecting the impact area.
Mr. Shimun reported that the county commissioner's comments had been reduced to
writing and were being addressed by the Planning and Zoning Commission. Mr. Killen
further pointed out that we will soon be getting complaints about the condition of the
Davis Beach boat dock.
Adjournment
65. Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the
motion carried unanimously. The council adjourned at 11:20 P.M.
ATTEST:
William M. Killen, Mayor
James H. Henderson, City Clerk
Minutes, McCall City Council
Regular Meeting, March 27, 1997
Page 7