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HomeMy Public PortalAboutCouncil Minutes 1997 03/27MINUTES McCall City Council Regular Meeting, Thursday, March 27,1997 Call To Order And Roll Call 1. The meeting was called to order at 7:00 P.M. by Mayor Killen 2. Ms. Arp and Messrs. Colton, Martens, Eckhardt and Killen answered the roll call. A quorum was present. Staff members present were City Manager Gary Shimun, City Attorney Ted Burton, City Clerk -Treasurer Jim Henderson, Chief of Police Carla Donica, Staff Planner Andy Locke and Golf Superintendent Mike Combs. Minutes Of Previous Meeting(s) 3. Minutes Of March 13, 1997 - Regular Meetink - Mr. Colton moved to approve the minutes. Ms. Arp seconded. Ms. Arp noted a correction. The motion carried unanimously. Payment Of Claims 4. Vendor Invoice Approval List Report Dated March 24,1997 - Mr. Eckhardt moved to approve the claims listed on the report. Mr. Martens seconded and the motion carried unanimously. 5. Vendor Invoice Approval List Report Dated March 21,1997 Mr. Eckhardt moved to approve the claims listed on the report. Ms. Arp seconded and the motion carried unanimously. 6. Payroll Report Dated March 21,1997 - Mr. Martens moved to approve the payroll. Mr. Colton seconded and the motion carried unanimously. Public Comment 7. The mayor opened the meeting to public comment. The following were heard: Chuck Davis requested a letter of support for a fishing pond next to the proposed Riverfront Park. He pointed out that the city involvement would include use of the restrooms and parking at Riverfront Park when constructed. The council by consenses decided to make a decision when the Parks and Recreation Advisory Committee Minutes were considered later on the agenda. Scott Davenport requested information on Urban Renewal Agency Railroad Avenue project. He was informed that the proposed bond issue was for $900,000 of which about $750,000 was planned for the street. Board, Committee And Commission Minutes Requiring Action 8. City of McCall Planning and Zoning Commission Conditional Use Permit, McCall Baptist Church - Mr. Locke gave a report. Ms. Arp moved to adopt the findings and conclusions of the commission and approve the permit. Mr. Eckhardt seconded. Mr. Martens asked why the applicant had three years to conform to the paved parking lot requirement. Mr. Locke responded that it was a compromise that would allow the applicant to raise the necessary funds and the ordinance was not being aggressively enforced elsewhere. The motion carried unanimously. 9. McCall Area of City Impact Planning and Zoning Commission Horseland Timber Sale - Mr. Colton moved to forward the comments of the Commission with clarification. Mr. Martens seconded and the motion carried unanimously. 10. Golf Course Advisory Committee Minutes Dated March 12, 1997 - Clubhouse Rental Policy Mr. Combs gave a report. After discussion council requested that the committee get the restaurant manager involved, to clarify certain of the terms used and to address events that may conflict with golf activities. Golf Fee Increases - The council requested that the golf pro be consulted before a final decision is made. 11. Golf Course Advisory Committee Minutes Dated February 4, 1997- Soft Spikes Mr. Combs gave a report noting that the committee had recommended that soft spikes be advised for use on the golf course for 1997 and be made mandatory for 1998. Ms. Arp moved to approve the committee's recommendation. Mr. Martens seconded and the motion carried unanimously. 12. Use Of Herbicides & Pesticides In Parks Mr. Combs reported on application of herbicides and nitrogen fertilizer on parks and noted that homeowners could use more toxic chemicals on lawns. 13. Report On Ice Rink - Irwin Mulnick and Curt Spaulding stated that the McCall Ice Skating Association had now been incorporated as a nonprofit corporation. They presented slides showing activities. They requested support for the same site next year and recommended that a long term site be established at Riverfront Park. Council directed the Parks and Recreation Committee to include a long-term site in their master plan. Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 2 14. Chamber Of Commerce Request For City Entrance Suns - Sondra Skinner reported that the chamber had been looking into entrance signs near the city limits She suggested a 6 x 5 sign with logos of service organizations and removable boards announcing upcoming events. She requested that the city approve of the signs and if the chamber was unable to secure other financing that the city purchase them. The council noted that this had not been presented during the budget process and requested more specific information. 15. Parks and Recreation Advisory Committee Minutes Kirk Hall, Committee member reported that the committee had recommended the appointment of Dave Faurot to the Parks and Recreation Advisory Committee. Mr. Eckhardt moved to convene as a committee of the whole council. Mr. Colton seconded. Mr. Colton moved to direct the mayor to appoint Dave Faurot to the Parks and Recreation Advisory Committee. Mr. Martens seconded. Back in regular session, Mr. Killen appointed Mr. Faurot as directed. Mr. Martens moved to confirm the appointment. Mr. Eckhardt seconded and the motion carried unanimously. Mr. Hall then noted that bids would be open on April 18t1 for the Bike Trails project and asked that if there were insufficient funds to do the complete project that the portion between First and Deinhard Streets be a priority. 16. Compensation Plan - Clerk / Treasure Department Mr. Henderson gave a report. Council requested that when the department reports are completed that the final report include budgetary implications. 17. Request For Proposal For Legal Services - The council discussed the scope of work and by consensus directed staff to publicize the Request for Proposals. New Business 18. Business Permit Ordinance - Mr. Burton gave a report. He noted that there had been a number of suggestions regarding business permits and had drafted this ordinance as one way to achieve the objective. Also it would act as a "trip -wire" to get prospective businesses owners to educate themselves on zoning and other requirements before the investment of funds. The council took no action. 19. Bid Opening For Vibratory Single Drum Compactor - Mr. Henderson gave a report. Mr. Killen moved to award the contract to Idaho Bit & Steel subject to the bid amount being less than that budgeted. Mr. Eckhardt seconded. At a roll call vote, Mr. Killen, Mr. Eckhardt, Mr. Martens and Ms. Arp voted "aye." The motion carried. Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 3 20. J Ditch Payment Request No. 5 Mr. Shimun gave a report. Mr. Killen moved to authorize the City Manager to act on behalf of the city on similar requests in the future Mr. Colton moved to approve the request and to authorize the mayor to sign. Mr. Martens seconded and the motion carried unanimously. 21. Sand Filter Project Payment Request No. 5 - Mr. Shimun gave a report. Mr. Eckhardt moved to authorize payment. Mr. Martens seconded and the motion carried unanimously. 22. Request For Adjustment Of Utility Account - Jacob's Manor - Mr. Henderson gave a report pointing out that adjustment of the sewer bill was appropriate since the water consumption was due to a broken water pipe and did not add to the wastewater system load. Mr. Martens moved to approve the adjustment. Mr. Eckhardt seconded and the motion carried unanimously. 23. Request For Adjustment Of Utility Account - Parish Statzman - Mr. Henderson gave a report noting that the payment was not received as required by the city code and that the circumstances with led to the late receipt were not caused by the city. Mr. Killen moved to deny the request. Mr. Eckhardt seconded and the motion carried unanimously. 24. Request For Adjustment Of Utility Account - David Mathis - Mr. Henderson gave a report noting that the payment was not received as required by the city code and that the circumstances with led to the late receipt were not caused by the city. Ms. Arp moved to deny the request. Mr. Killen seconded and the motion carried unanimously. 25. Police Department - School Resource Officer - Grant Proposal - Chief Donica reported on the submission of a grant application for a school resource officer. She reported that the submission deadline had already passed and that the application had been submitted. She further reported that McCall -Donnelly School District had agree to help with the local match requirements. 26. Memorandum of Understanding between Urban Renewal and City of McCall Mr. Burton gave a report. Mr. Killen moved to approve the memorandum. Mr. Colton seconded. At a roll call vote, Mr. Killen, Mr. Colton, Ms. Arp, Mr. Martens, Mr. Eckhardt voted "aye." The motion carried. 27. Fishing Pond - The council by consensus agreed to support the project. The council further directed that the Parks and Recreation Committee accommodate the fishing pond adjacent to Riverfront Park in its parks development plan. 28. Council directed staff to write letters to Idaho Congressional Delegation to thank them for their efforts with the postal service on our behalf. 29. Council directed staff to prepare a Letter to Idaho Transportation Department for expediting the opening of Highway 55. Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 4 30. At a meeting of the Payette Lakes Water and Sewer District Board, the board stated its interest in expanding the present arrangement but need more specific information. Consent Calendar 31. Letter To Gary Kimball From Rich Kinder, Toothman Orton, Re Influent Soda Ash Feed System 32. Fax To Rich Kinder, Toothman Orton, From Contractors Northwest Regarding Water Treatment Plant 33. Letter To Brian Petersen, Contractors Northwest, From Rich Kinder, Toothman Orton, Concerning Water Treatment Plant Payment Request No. 15 34. Letter To Stephen West, DEQ, From Gary Shimun Concerning State Challenge Grant 35. Letter To Wayne VanCour From Joe King, DEQ, Re Cascade Reservoir Coordination Council March Meeting 36. Letter To Brian Donaldson, JUB, From Chelsey Warrington, Warrington Construction, Regarding Phase 1 Effluent Pump Station 37. Letter To Gary Shimun From Jack Gantz, DEQ, On Loan Project No. 1894-04 38. Letter To Gary Shimun From Stephen West, DEQ, Summarizing Eligibility Of A/E Costs For State Revolving Fund Loan 39. Letter To Robert Haight, Haight & Weist, From Jim Henderson Re LID #3 Refunding 40. Public Notice Regarding Creation Of Citizens Committee On Local Option Taxes 41. ICRMP Claim - Kathleen & Robert Hayden 42. Facility Planning Data - Larger Square Footage Plan - Post Office Relocation 43. Facility Planning Data - Post Office Relocation 44. Letter To Ted Burton From Keith LaShier, U S Postal Service, Regarding Outcome Of Meeting 45. Letter To Gary Shimun From Bruce MacEwan, Transportation Department, Re Deinhard Alternative 46. US Army Corps Of Engineers Application To Replace Boat Dock 47. Memo To All Department Heads From Gary Shimun Concerning Use Of Credit Cards 48. Memo To Council From Chief Donica Re Snowmobile Stickers 49. Practice Of Political Leadership Workshop 50. News Release From Dirk Kempthorne 51. West Central Highlands RC & D Council Agenda - March 19, 1997 52. Legislative Hotline Dated March 14, 1997 53. Action Update Staff Reports 54. City Manager - The council noted a written report. Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 5 55. City Attorney - The council noted a written report. Mr. Burton further noted that he was preparing a proposal in response to the RFP and requested that the council approve his negotiation with law firms and to waive conflicts. 56. City Clerk/Treasurer a. The council noted a written report. b. Mr. Henderson requested authority to issue a hand check for postage for the April 1997 utility billing. Mr. Killen moved to approve the issuance of the check. Mr. Colton seconded and the motion carried unanimously. c. Mr. Henderson recommended that the late charges for the March 1997 billing be waived in as much as various problems with the meter reading equipment had cause the bills to be send out late. Mr. Martens moved to waive the fees for this billing only. Mr. Colton seconded and the motion carried unanimously. 57. City Engineer The council noted a written report. 58. Public Works Director The council noted a written report. 59. Recreation Director The council noted a written report. Mayor and Council Comments and Reports 60. Mr. Martens - a. Asked and was informed that the five-year paving plan was on schedule. b. Reported that he had received speeding complaints from residents on Thula Street. c. Noted that there have been a number of ideas about the Riverfront Park presented recently and that a Park Master Plan was necessary to avoid conflicts and to ensure facilities are located properly. 61. Mr. Colton - Asked for a report on the various pieces of legislation at the last session. He also noted that it would soon be time to schedule the budget worksession with department heads. 62. Mrs. Arp - Had nothing further. 63. Mr. Eckhardt Had nothing further. Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 6 64. Mr. Killen Requested that status of the zoning amendments respecting the impact area. Mr. Shimun reported that the county commissioner's comments had been reduced to writing and were being addressed by the Planning and Zoning Commission. Mr. Killen further pointed out that we will soon be getting complaints about the condition of the Davis Beach boat dock. Adjournment 65. Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The council adjourned at 11:20 P.M. ATTEST: William M. Killen, Mayor James H. Henderson, City Clerk Minutes, McCall City Council Regular Meeting, March 27, 1997 Page 7