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HomeMy Public PortalAboutFebruary 6 2002 Regular Session n Greencastle Park Board of Commissioners Minutes - Regular Session Wednesday, February 6, 2002 Present: Chair Mace Terry, Vice Chair Becky Harlan, Secretary Leslie Hanson, Tim Trigg, Library Board Liaison Margot Payne, and City Council Liaison Tom Roach Absent: None Also Present: Mayor Nancy Michael; City Engineer Glenn Morrow;Jeff Bergman, Ratio; Elizabeth and Richard Schaffer, Hope's Way Inc.; Jan Firebaugh; Parks&Recreation Director Rod Weinschenk and Park Maintenance Superintendent David Bault. 1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m. 2. Swearing in of Tim Trigg: In a ceremony lead by Mayor Nancy Michael, T. Trigg swore to support the constitution of U.S. and Indiana and to honestly, faithfully, and impartially carry out his duties as a member of the Park Board. 3. Approval of Minutes: B. Harlan made a motion seconded by T. Trigg to approve of n the minutes from January 5 and January 23, 2002. The motion passed. 4. Finances: A motion was made by B. Harlan, and seconded by L. Hanson to approve claims. The motion passed. 5. Public Input: Elizabeth and Richard Schaffer, representing Hope's Way, Inc. inquired about the Ridpath School playground equipment that is in storage. Hope's Way is a not-for-profit group located north of Bainbridge and would like to install the equipment on the grounds of their youth retreat center. The board will take her request under advisement and Rod will look into the safety issues concerning reinstalling the playground equipment. 6. Special Projects/Old Business: a. Skatepark Project: Jan Firebaugh, Skatepark Committee Chair reported that they have received $5,000 from REMC. They now have $24,000 total. The design will be finished by the end of the month. The Greater Greencastle Chamber of Commerce has named the skatepark as the recipient of their 2002 Charity Auction to be held Monday, March 4. The board was also informed that the committee's next fund-raising project will be a Night of Trivia to be held April 27. They are looking into other grants. b. People Pathways: L. Hanson again brought up the issue of maintenance of the new asphalt trail. She will talk to the mayor to make sure that the city realizes its responsibility. u u 2/6/2002 Minutes—page two c. Emerald Palace: Rod reported that the pickets are done from the two lists provided and that a the third list just appeared. He also reminded the board that the Greater Greencastle Chamber of Commerce 2001 Citizen(s) of the Year are D. Sigworth, R. Mandelco, and L. Wilson d. Rock Wall: Rod will be contacting L. Stewart about a possible April workday. e. Park Drainage: Storm Sewer work will be done in April following the Civil War Reenactment. Also the Street Department will be replacing one of the drainage lines in the park. f. Master Plan: City Engineer Glen Morrow said a group in the city would like to complete a needs assessment for the parks&recreation department. They are also interested in researching the old Industrial Site. Jeff Bergman from Ratio Architects spoke about what a Needs Assessment consists of. Phase I would consist of an assessment of the recreational needs of the city;with phase II, if necessary, would examine the Old Industrial Site. A needs assessment consists of 3 important parts: public input (users and general community, survey, workshops), a demographics profile, and an analysis of facilities per national standards. The approximate cost: $12,000 - $20,000. The Park Board would be in control of the project. The assessment would not give the board information on financial feasibility and viability. We would have R.F.Q.'s sent out and firms would come and give presentations. It would be done with CACFID money and the city council would have to approve of the expenditure. It will be addressed at next week's council meeting. The Park Board decided that they would like to move forward on this project. The motion to move forward was made by L. Hanson and seconded by B. Harlan. All Ayes. 7. New Business: a. Jones School Play Area - Weinschenk provided a copy of a lease agreement from the Putnam County Commissioners about the green space at Jones school. At the County Commissioner's meeting on Monday night, the Commissioners decided that they would allow the Park& Recreation Department to maintain and be responsible for the green space north of the school building. They are going to tear down the existing playground and wanted to know if we would like to move the equipment from its existing site and put it back up in the northern end of the property. The board decided not to accept the equipment, due to ASTM and CPSC guideline concerns and liability issues. Rod will talk to County Engineer, Larry Scott about repairing the fence bordering the property and the backstop. The board directed Rod to talk to City Attorney Laurie Robertson about contacting and working with County Attorney, Tim Bookwalter. b. Budget Questions - L. Hanson wanted to know if the $60,000 that City Clerk/Treasurer Pamm Jones found in our 2001 budget can be appropriated out of the Park General Fund for projects that we have waited for and put off. 2/06/2002 Minutes—page three Rod will ask Pamm Jones about the money's availability. 8. Annual Reorganization of Board Officers a. Board President - L. Hanson made a motion to retain M. Terry as President, which was seconded by T. Trigg. The motion passed. b. Secretary - A motion was made by M. Terrry and seconded by B. Harlan to have L. Hanson serve as secretary. The motion passed. c. Vice President - A motion was made by M. Terry and seconded by T. Trigg to have Becky Harlan serve as Vice-President. The motion passed. 9. Director's Report R. Weinschenk informed the board that D. Bault has completed his 90-day probationary period and recommends that David be accepted as a full- time employee. He passed out his 2001 Year-End Report for the board to review, looking for input on what he should include in the report for the city council. Rod quickly reviewed his monthly report with the Board. 10. Adjournment: The meeting was adjourned at 8:55 p.m. /'N SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harlan, Vice President Leslie Hanson, Secretary Tim Trigg