HomeMy Public PortalAboutMarch 6 2002 Regular Session Greencastle Park Board of Commissioners
Minutes - Regular Session
March 6, 2002
Present: President Mace Terry, Vice President Becky Harlan, Secretary Leslie
Hanson, Tim Trigg, Library Board Liaison Margot Payne, and City
Council Liaison Tom Roach
Absent: None
Also Present: Jan Firebaugh, Eric Bernsee, Parks&Recreation Director Rod
Weinschenk, and Park Maintenance Superintendent David Bault
1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m.
2. Approval of Minutes: A motion was made by B. Harlan to approve the minutes
from February. The motion was seconded by T. Trigg and the motion passed
unanimously.
3. Finances: B. Harlan made a motion to approve the claims, which was seconded by L.
Hanson. The motion passed.
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Public Input: L. Hanson and M. Payne made public statements about the upcoming
Civil War Re-Enactment.
5. Aquatic Center Discussion:
a. The board discussed a request from the Clay County YMCA for a 50% discount
on passes for their daycare children. The request was denied.
b. The board discussed a request from the Clay County YMCA in regards to a grant
they are writing which will pay for American Red Cross Learn to Swim classes
the children participating in their program. They have requested a block of 50
reservations during swim lessons. The board agreed that it would not be a
problem.
c. The board directed Rod to come up with a punch pass system for the aquatic
center at the next meeting.
d. The board reviewed a request from Grace Ford concerning reduced rates for
seniors. The request was denied.
e. Bill Lawrence's request for adult only time in the pool will be discussed later
in the meeting when the board reviews the aquatic center hours.
6. Special Projects/Old Business
a. Skatepark Project: J.Firebaugh reported that the Chamber of Commerce
auction netted the project $3,166.90. They are also selling 17 elements of the
skatepark and also selling squares of concrete for $60/square. Their next
r'1, fundraiser, April 27th will be a Trivia Night at Dixie Chopper. Excavating at
V
the site will be donated by Joe Spiker Excavating. As a donation, Refuse
Handling will be responsible for hauling all the refuse away at the site. It was
also reported that grants are pending.
b. People Pathways: It was reported that a gravel parking area has been added
to the beginning of the Fillmore Trail.
c. Rock Wall Committee: Rod reported that Lee Stewart is amassing
volunteers to work on the lower portion of the Rock Wall. The workday has
been set for April 13th or 20t'.
7. Director's Report: Highlights from Rod's report—
Master Plan: Needs assessment—The evaluation committee needs to select 3 firms to
be interviewed by March 18`h.
Sports Park: The Sports Park Board will hold a meeting on March 17th to discuss
what their options are.
Basketball: The season is over.
Greencastle Aquatic Center:
a. Resident vs Non-Resident passes—Rod would like to drop the non-resident rate
to increase revenues. The board agreed.
b. The board directed Rod to review and revise the Inclement Weather and Closing
Policy and to have it available for review at the April meeting.
c. Pool Hours: Rod would like to add a family hour in the evening and also offer
eers swim lessons in the evening. Adult lap swim will also be added to the schedule.
2002 Program and Activity Fee Schedule: B. Harlan made a motion to approve the
new schedule (see attached). T.Trigg seconded the motion. The motion passed. Rod
will check with Laurie on the Field Rental Agreement.
8. New Business:
Budget Inquiries: Rod reported on a request to Pamm Jones for some clarification on
the $96,000 that was unspent from 2001. It is currently in the Park General Fund as
cash balance and it can be appropriated by council. It was recommended that if the
board wants to have any of that money appropriated, the request should come
before council prior to June 2002. Other answers from questions that we have asked
of Pamm were discussed (see attached).
Hershey Track& Field Program: Rod reported that he is looking into starting a track
program for kids. He would like to implement a new program for every season.
9. Adjournment: The meeting was adjourned at 8:35 p.m.
SIGNATURES OF GOVERNING BOARD
Mace Terry, President Becky Harlan,Vice President
Leslie Hanson, Secretary Tim Trigg
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GREENCASTLE PARKS &RECREATION DEPARTMENT
MARCH, 2002
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
ADT Security Services Pool security service 67.53
Banner Graphic 10/10/01 Taxpayer Notice Ad 19.42
Black Lumber Company Entry way sign supplies 95.80
Bright Futures 2 Arts-n-crafts books 23.90
Davidson Greenhouse Transplant 4 trees 750.00
Fastenal Nuts&bolts 53.28
Grant Communications Nextel phone charger & case 25.00
Hanson Aggregate Stone for driveway 88.27
HP Products Pink&Kleen, 2 dispensers 126.82
Humphrey's Outdoor Pwr. Cutting edge for Kubota tractor 60.00
Indiana Parks &Recreation 2 NPSI Inspection course 800.00
Indiana Parks & Recreation 2002 Annual dues 300.00
Menard's - Terra Haute Lumber, carpenter square, &clamps 67.02
Midland Coop Gasoline 9.60
National Recreation&Parks 2002 Annual dues 155.00
Pat's Ace Hardware Gen.supplies: Grinder wheels 12.16
Rod Weinschenk Reimburse seminar meals 12.87
Walmart—Credit Card Gen.supplies: garbage bags 63.52
Walmart—Credit Card Gas & Oil: oil& filters 48.08
TOTAL EXPENSES $2,778.27
PARK NON-REVERTING BASKETBALL FUND
Alys Moore Scorer/Timekeeper (4 games) 20.00
David Blackburn, II Basketball official(12 games) 180.00
Eric Davis Scorer/Timekeeper (11 games) 55.00
Flying W Awards 392 youth basketball awards 1,618.50
Hanna Fenlon Scorer/Timekeeper (7 games) 35.00
Justin Tillis Basketball official(12 games) 180.00
Mark Davis Scorer/Timekeeper (4 games) 20.00
Quinn Fenlon Scorer/Timekeeper (8 games) 40.00
Rod Weinschenk Youth Basketball Director 2,000.00
Tony Puzan Scorer/timekeeper(8 games) 40.00
TOTAL EXPENSES $4,188.50
GRAND TOTAL $6,966.77
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable on the foregoing Accounts Payable Voucher
Docket consisting of 1 page and except for claims not allowed as shown on the Docket
such claims are hereby allowed in the total amount of$6,966.77 dated this 6th day of
March, 2002.
SIGNATURES OF GOVERNING BOARD
Mace Terry, President Becky Harlan, Vice President
Leslie Hanson, Secretary Tim Trigg, Member