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Home My Public Portal AboutApril 3 2002 Regular Session . Greencastle Park Board of Commissioners Minutes - Regular Session April 3, 2002 Present: President Mace Terry, Vice President Becky Harlan, Secretary Leslie Hanson, Tim Trigg, Council Liason Tom Roach, School Board representative Jeff McCall. Absent: None Also Present: Peggy Gardner, Clay County YMCA, City Engineer Glen Morrow, City Planner Lisa Vontress, Park Maintenance Superintendent David Bault, and Parks &Recreation Director Rod Weinschenk 1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m. 2. Approval of Minutes: The minutes from the March 6th meeting were approved. L. Hanson made the motion and B. Harlan seconded. It passed unanimously. 3. Finances: A motion was made by T. Trigg and seconded by B. Harlan to approve the April 3rd claims. The motion passed unanimously. 4. Public Input: Peggy Gardner, Clay County YMCA spoke to the board about the decision last month to deny her request for discounted pool passes. She would like the board to reconsider her request because they are a not-for-profit and they do have children attending their program who are on scholarship. The board explained about their decision to implement the use of punch cards which would give a discount to the user. The board discussed punch passes. They okayed the following: 10 punch pass for$15.00 for youth—saving $5.00, 10 punch pass for$20.00 for adults—saving $5.00. The passes would be transferable. The board decided not to grant Peggy Gardner's request and instead advised her to use the new punch pass system. 5. Jaycees Request: John Parmely, representing the Greencastle Jaycees, requested that the annual July 4th Independence Day Festival held at Robe Ann Park be held on Saturday, July 6th. They plan on having food vendors, games, arts& crafts, and music all day long followed by fireworks. Rod checked the shelter rental schedule and there is one person who has already reserved a shelter for the 6th of July. Rod called the individual to inform them about the possibility of the festival being held on that day. The board stated that the individual could of course keep their reservation but wanted to allow the person to possibly find a new location for their reunion. B. Harlan made a motion to allow the Jaycees to hold the 4th of July festival. There was some discussion on whether or not the park department should sponsor a softball tournament. page two 6. Verizon proposal for utility easement along the People Pathway: They want to lay a cable next to the people pathway along 240. It was not clear to the board who actually owns the property and the request was tabled until more information can be obtained. 7. 2003—2008 Mater Plan and Community Recreational Facility and Needs Assessment: At the last Park Board meeting (April 2, 2002), three firms were interviewed with the board ending in a 2-2 split between Gove and Cripe. They decided that Parks& Recreation Director Rod Weinschenk would cast the deciding vote at tonight's meeting. He recommended to the board that they choose Gove. B. Harlan made a motion to hire Gove contingent on the city attorney's approval of their contract. L.Hanson seconded the motion and the vote was unanimous. 8. 2002 Aquatics center policy: The board reviewed proposed policy changes. They decided to make the following changes to the proposed policy: "Pool will be closed when: if at 8:30 p.m., there is no one swimming", when the word"should" is found in policy it will be changed to the word "shall", and children 10 and up will be allowed in the facility without adult supervision. Rod will bring an updated version of the policy to the board meeting in May. 9. Special Projects/Old Business A. Friends of the Park i. Skatepark Project: The board was informed that the committee received a $25,000 grant from the Tony Hawk Foundation. Trivia Night is coming up on the 27th of April. Rod informed the board there is a problem with underground storm sewer lines where we wanted to put the skatepark—Rod will get an estimate on moving those lines. ii. People Pathways: They have offered to purchase a sprayer for the back of the tractor. iii. Emerald Palace Playground Project: Sand and seal weekend will be April 18, 19 and 20`h. Volunteers are needed and will be much appreciated! B. Rock Wall Committee: Volunteers will work on the lower section of the wall on Saturday, April 13th at 9:00 a.m. 10. New Business: A. TZ is having a PTO fundraiser and is requesting a donation of a free season pass to the aquatic center. A motion was made by L.Hanson and seconded by T.Trigg to approve their request. The motion passed unanimously. B. City Clerk/Treasurer Pamm Jones is holding a city/county auction—Weinschenk inquired as if we want to put up the playground equipment that we received from the Greencastle Community School Corporation as scrap metal and scrap plastic, page three since the equipment can't be reinstalled due to liability and ASTM& CPSC compliance concerns. The board agreed. 11. Director's Report: Rod reviewed his written report. He reminded the board that Greencastle Day at Victory Field is April 21 Sr 11. Adjournment: The meeting was adjourned at 8:55 p.m. SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harlan, Vice President Leslie Hanson, Secretary Tim Trigg GREENCASTLE PARKS &RECREATION DEPARTMENT APRIL, 2002 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool security service 67.53 Banner Graphic Late fees 1.50 Banner Graphic 1 year subscription 99.00 Black Lumber Company Lumber 37.74 Dave's Heating & Cooling Service call for park house furnace 49.00 Horizon Business Center envelopes, tape, folders, paper 55.69 Humphrey's Outdoor Pwr. Replaced knob on snowblower .85 (The) Lock Shop Replace ignition cylander on GMC 65.00 Menard's—Terra Haute 4 furnace filters 9.96 Pat's Ace Hardware Shovel, PVC & caps, fasteners 32.22 Rod Weinschenk Reimburse seminar meals 24.10 Spear Corporation Aquatic Facility Operator Course 680.00 Tractor Supply Company Mechanics Wire 3.99 Walmart—Credit Card Paper towels,tape, bulbs,blades 12.91 Walmart—Credit Card Printer& border paper, ink cartridge 38.78 TOTAL EXPENSES $1,178.27 PARKNON-REVERTING SOFTBALL FUND M.A.S.A. Diamond Dry 149.60 TOTAL EXPENSES $149.60 GRAND TOTAL $1,327.87 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claim ar`e- ereby allowed in the total amount of$1,327.87 dated this 3rd day of April, 2002. ; `; !1 SIGNATURES OF GOVE G BOARD —GZ(1 Ma`Ce e t j Becky H ice President .140 / , L ' Hanson, Secretary Tim Trigg, M m r