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Home My Public Portal AboutJuly 8 2002 Regular Session Greencastle Park Board of Commissioners Minutes Regular Session July 8,2002 Present: Mace Terry, Becky Harlan, Leslie Hanson, Rod Weinschenk, Tim Trigg, David Bault, Glen Morrow, Tom Roach 1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m. 2. Public Input: Questions, Concerns, Statements: None 3. Approval of Minutes: A motion was made by B. Harlan and seconded by T. Trigg to approve of the minutes from the June 5, 2002 Regular Session. The motion passed unanimously. The minutes from the June 11, 2002 Executive were passed with the following correction: Becky Harlan was not in attendance. The motion was made by L. Hanson and seconded by T. Trigg and it passed unanimously. 4. Acquisition of Property: Rod read aloud Resolution #2002-5. The resolution is for the purchase of the Maple/Berry property and gives the Park Board President the power to purchase the property for the department. T. Trigg made a motion to approve the resolution and B. Harlan seconded his motion. The motion passed unanimously. G. Morrow reported that the Phase One environmental study has been completed and the he recommended to the board that they delay a Phase Two study until after the property is purchased. 5. Finances: The board decided to delete the following from the July claim docket: Wayne Hinkle-$176.50. A motion was made by B. Harlan and seconded by T. Trigg to approve of the amended docket. The motion passed unanimously. 6. Cellular Tower: Mr. Tom Horner was present to represent U.S. Cellular. Mayor Michael spoke to the board concerning the possibility of locating a cellular tower where the current water tower stands or somewhere else on park property. T. Trigg asked about the possibility of health concerns. The timeline for the project would be anywhere from 45 days to 6 months. The board will have further discussion on this topic at the August regular session. 7. Big Walnut Sports Park: The board reviewed the resolution from Big Walnut Sports Park. The board discussed the need to gather more information on past expenses/ income of the park, possible funding sources and league issues. The board wanted to make it clear that the leagues and its volunteers would still be an active part of the facility. Mark Hammer, Tim Trigg, Adam Cohen, Helen Gunn, Rod Weinschenk and Mace Terry agreed to serve on a committee to investigate the possible acquisition of the park. The first meeting of the committee will be the 16th of July at 7:30 p.m. at City Hall. 8. Recreational Needs Assessment: Gove and Associates were not present but they did provide the board with a written report. They will be present at the regular session in August. 9. Friends of the Park and Special Projects: a. Skatepark Project: It was reported that the city council approved the appropriation for the relocation of the sewer pipe. Jan Firebaugh reported that Coca-Cola is willing to make a large donation to the skatepark committee in exchange for a commitment of 12 years to have 6 Coca-Cola soda machines at Robe Ann Park. The amount that the skatepark committee would receive is $30,000. It was reported that Coca-Cola would be willing to reduce the length of time to 10 years. The board discussed with Jan the possibility of speaking to other companies. The board was not enthusiastic about the proposal but will allow Jan to return in August with a revised proposal. b. People Pathways: It was reported that there is a new fence on the Greencastle end of the Greencastle/Fillmore trail. Rod will be drafting a maintenance plan for the two completed trails with input from Joy Marley and People Pathways. It will be presented to the board at the August regular session. c. Emerald Palace Project: Some vandalism was reported—children had kicked a board out of the fence. They were required to do community service at the park. 10. New Business: None 11. Old Business: None 12. Director's Report: Rod reported the following attendance figures: 24 children participating in the Blastball Program and 55 runners/walkers in the 5K event. He also reported that the 4th of July events went fairly smoothly except for a group that had rented out shelter #5 without Rod's knowledge and they were very upset to discover all the activity going on at the park that day. Discussion followed concerning complaints at the Aquatic Center—swearing, items being stolen from kids. Rod stressed that lockers are available for the patrons to use and the Board directed Rod to investigate getting wristbands for the locker keys. Rod reported IVOthat we have received a lot of phone calls regarding late night activities (drug sales, etc...) at Robe Ann Park. The police have increased their patrols in the park but it is difficult to catch someone breaking the law. The board requested that they would like to get input from the aquatic center at the beginning of the season, once during the season and then again at the end. This would increase communication and help with concerns that come to the Board's attention. Rod also reported that Tuesday, August 6th we will be hosting a preliminary event to the World Basketball Championships. 3. Adjournment: The meeting was adjourned at 9:05 p.m. SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harlan, Vice President Leslie Hanson, Secretary Tim Trigg GREENCASTLE PARKS &RECREATION DEPARTMENT JULY, 2002 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool Security Service 67.53 Alicia Curtis SPARK Instructor 290.50 Bright Futures Paper Punches 55.00 Black Lumber Co. Lumber 12.69 Coca-Cola Bottling Co. 20 oz. Bottle for resale 2,141.90 Cox Electric Disconnect 220 fryer at pool 65.00 Delta Water Mgmt Group Pool water analysis 138.00 Flying W Awards 5K Trophies 127.00 George Benson Welding Repair diving board stands 67.10 Handy's Milk& Ice Cream Product for concessions 777.84 Headley Hardware Tools 35.64 Headley Hardware Hose bib, outlet covers 11.27 HP Products Toilet paper&new dispensers 200.46 Humphrey's Outdoor Pwr Mower blades, switch& fuel filter 109.98 Humphrey's Outdoor Pwr Tire, tube & installation 57.30 Jane Whitaker SPARK Instructor 378.00 John Sturgeon, ARA Appraisal of property 250.00 Kast-A-Way Swimwear Inc. Male guard trunks 92.75 Kenneth Ferrand Sidewalk to Emerald Palace 6,670.00 Kiefer Female Guard Suits 768.61 Kroger B-day Cake for pool party 16.99 Kroger Brown paper sacks, Cups 11.90 Lawless Nursery Flowers for pool& mulch 106.49 Mariah Hayden Market Master(May&June) 150.00 Midland Coop,Inc. Gasoline 256.64 Neal Tire &Auto Service Tire Repair 18.53 Nicole Clark SPARK Instructor 351.75 Nicole Stanley SPARK Instructor 318.50 Otis Spunkmeyer Cookies for concessions 540.00 Parkitects, Inc. Repair Parts for swing 12.00 Pat's Ace Hardware General Supplies(3 invoices) 68.47 Pat's Ace Hardware Repair parts: diving board bolts 11.77 Putnam Apparel of Sports Uniform t-shirts 502.00 Radio Shack PA system for pool 131.68 Rod Weinschenk Rec Supplies reimbursements 141.70 Rod Weinschenk General Supply reimbursements 73.18 Shuee & Sons Chest Freezer for pool concessions 249.99 Spear Corporation Ladder steps &rescue tube 420.00 Spear Corporation Chemical Supplies 244.60 Spear Corporation Dolphin repairs &used remote 330.76 4 Stephanie Hunter Arts and Crafts Instructor 800.00 464 r""N Sunrise Gourd Seeds 30 gourds prepared for craft activity 60.00 Sysco Food Services Pool Concessions &supplies 3,621.75 Tonya Spencer SPARK Instructor 350.00 Tractor Supply Co. Hitch pins, tool box 190.63 Trisha Cowart SPARK Instructor 386.75 Ulrich Chemicals Inc. Muriatic acid& drum deposits 496.52 Vonda Robbins SPARK Instructors 390.25 Walmart—Credit Card Office supplies(7 invoices) 127.12 Walmart—Credit Card Pool Concession(6 invoices) 150.08 Walmart—Credit Card First Aid Supplies 35.06 Walmart —Credit Card General Supplies 345.71 Walmart—Credit Card Recreation Supplies(10 invoices) 282.73 Wayne Hinkle Magician for SPARK program 176.50 Wiemuth& Sons, Co. Candy for concessions 474.61 Wolfe Appraisal Services Land appraisal 400.00 TOTAL $24,561.23 PARK NON-REVERTING SOFTBALL FUND Putnam Apparel of Sports Blastball T-shirts 165.00 Sysco Food Service Popcorn&bags 107.00 Walmart—Credit Card Items for resale 923.43 Wiemuth& Sons, Co. Candy for concessions 64.13 TOTAL $1259.56 JULY'S TOTAL EXPENSES $25,820.79 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 2 pages and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$25,820.79 dated this 8th day of July, 2002. SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harlan, Vice President Leslie Hanson, Secretary Tim Trigg C) tie