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HomeMy Public PortalAboutCouncil Minutes 1997 10/23CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday, October 23, 1997 Table Of Contents Call To Order And Roll Call ............................................................................................. 2 Public Comment .............................................................................................................. 2 Golf Course Hotel/Motel Package Offer ..................................................................... 2 Winter Carnival Ice Sculptures Use Of Water ............................................................ 2 J Ditch Project .......................................................................................................... 2 Consent Agenda .............................................................................................................. 2 Unfinished Business ........................................................................................................ 3 Adjustment To Utility Account - George And Donella Boreham ................................. 3 New Business ................................................................................................................. 3 Maverick Store .......................................................................................................... 3 J Ditch Phase 1 - Change Order No. I ...................................................................... 3 Transportation Committee ......................................................................................... 3 Findings Of Fact And Conclusions - 501 N. 3rd Street ............................................... 4 Human Rights Commission - Sargent vs. City of McCall ........................................... 4 City Manager Position ............................................................................................... 4 Sally Sloan Sign ........................................................................................................ 4 Staff Reports ................................................................................................................... 5 Mayor And Council Comments And Reports .................................................................... 5 Adjournment .................................................................................................................... 6 MINUTES The meeting was called to order by Mayor Killen at 7:00 p.m.. Mr. Martens, Mr. Killen, Mr. Colton, and Ms. Atp answered the mil call. A quorum was present. Members of the staff present were Acting City Manager Jim Henderson and Acting City Clerk Cherry Woodbury. Carl Hoss inquired as to the reason the council had tabled the Golf Committee's recommendation to offer golf course passes as part of a hotel/motel package, Mr, Hoss stated that for budgetary purposes it was important for a decision to be made and that the 1998 golf rates were to be finalized November 11th. Mr. Hoss presented additional documents to the council for their review. Joy McMinn expressed concem about the expense, due to the new water rates, to business which want to have ice sculptures for the Winter Carnival. Council presented the idea of using potable water via tank truck. The water could be pumped from the lake or a well and used on the sculptures. J Ditch Project George Wagner, JUB Engineers, presented the engineering agreement for the next phase of the J Ditch project. He stated that an estimated $800,000 was remaining from grants and loans. This along with another 2.5 million from the Bureau of Reclamation is available to the city for use on the storage cells. Mr. Wagner presented with a visual layout of the proposed storage plan. He stated that is could be done in phases and that cell 1 could be constructed to size and conf~luration to fit within the funds available. Mr. Martens inquired about whether the Transportation Committee has reviewed the cell locations so that the use (for the Deinhard connector and winter storage) of the parcels of land are not in conflict. He also suggested that a package deal might be looked at in the purchase of the land needed for both projects. Discussion took place regarding the necessity to start right away due to Federal deadlines and that DEQ must also approve the agreement. Ms. Arp moved to approve Addendum No. 2 contingent upon DEQ's approval. Mr. Colton seconded. At a roll call vote Ms. Atp, Mr. Colton, Mr. Killen, and Mr. Martens voted ~aye". The motion carried. Consent Agenda The following items were on the consent agenda: · Minutes Of October 9, 1997 - Regular Meeting · Vendor Invoice Approval List Report Dated October 19, 1997 · Payroll Report Dated October 7, 1997 · Hand Check Request For November Utility Billing · Pay Request Made By Jackie Fields, City Engineer * J Ditch Phase 1 To JUB In The Amount Of $68,427.72 2 * J Ditch Phase 1 - Payment No. 3 In The Amount Of $181,985.02 To Warrington Construction * J Ditch Reimbursement To DEQ In The Amount Of $261,168.00 Acceptance Of AWOS Easement Pay Request No. 11 in The Amount Of $14,497.00 To Owyhee Construction For South Loop Waterline Project Mr. Killen commented on corrected deed to the AWOS easement. He inquired of the City Engineer if Pay Request #11 was the final on the South Loop Project. And, he questioned the spending on police items on the accounts payable report. Ms. Arp noted corrections to the minutes. Mr. Martens moved to approve the Consent Agenda with changes. Ms. Atp seconded and the motion carried unanimously. Adjustment To Utility Account - George And Donella Boreham Mr. Henderson presented the background information on the Boreham request. He stated that the meter was found to be within acceptable tolerances, but that the question of amount used to flush the "brown" water was still in question. The recommendation was to allow a $30.00 credit for 10,000 gallons for flushing the system. Mr. Colton moved to approve the adjustment as presented. Ms. Alp seconded and the motion carried unanimously. Maverick Store Mr. Killen inquired as to the category/classification of a convenient store and gas station. Jackie Fields, City Engineer, responded that there is no standard for a convenient store. Council directed Ms. Fields to research with the City Attorney to see if there is a better category/classification for this type of facility. Mr. Killen moved to approve the water and sewer capitalization contingent upon the category/classification findings. Mr. Martens seconded and the motion carried unanimously. J Ditch Phase 1 - Change Order No. 1 Jackie Fields, City Engineer, gave a report on the contract change order which extends substantial completion date and notes additional expense of $17,631.75 for this project. Mr. Colton moved to approved change order no. 1. Ms Atp seconded and the motion carried unanimously. Transportation Committee Jackie Fields, City Engineer, reported on the committee's positive comments for appointing Duane Smith to the committee. Mr. Martens commented on the importance of diversity on the various committees and the need to get public involvement in order for council to receive good recommendations from the 3 committees. Mr. Killen moved to go into session as a committee of the whole council. Ms. Atp seconded and the motion carried unanimously. Mr. Colton directed the mayor to appoint Duane Smith to the Transportation Committee. Ms Atp seconded. Mr. Killen appointed Duane Smith to the committee. Mr. Martens moved to approve the mayor's appointment. Mr. Colton seconded and the motion carried unanimously. Findings Of Fact And Conclusions - 501 N. 3rd Street Andy Locke, Staff Planner, reported on the building at 501 N. 3rd Street (previously call the Pitcher Bar). Mr. Martens inquired why the sidewalk was not part of the conditions of the permit and if a LID was done then the sidewalk would already be paid for that location. Mr. Locke stated the difference between new construction and a remodel. It was felt that this was a remodel. Ms. Atp moved to accept the findings and conclusions in support of approval of construction in the scenic route oveday district. Mr. Colton seconded. Mr. Killen, Ms. Arp, and Mr. Colton voted ~aye". Mr. Martens voted Unye". Human Rights Commission - Judy Sargent vs. City Of McCall Mr. Henderson reported that the recent news article commenting on this matter brought up the issue of the public's right to know vs the employee's right to privacy. He stated that often in such matters a lot of documents are generated and wondered if a policy should be adopted. Mr. Killen suggested that a document noting the matter pending could be put in the council packet. If council wants more information, it could be discussed without violating the employee's right to privacy. Mr. Killen also pointed out the difference between an employee disciplinary action and an employee acting against the employer. Council elected to wait until the next meeting to discuss further and take any action. City Manager Mr. Henderson reported that Kirk Eimers and Scott Davenport were interested in serving on the search committee for a new city manager. Mr. Killen suggested that the search committee review the stack of applications and group candidates into good - maybe - no. After discussion it was determined that the search committee would be on the November 6th council meeting agenda. Council directed Mr. Henderson to get the members of the committee copies of the ad and selection qualifications specified. Sally Sloan Sign Mr. Killen reviewed the appeal. There was discussion about what standards to use and to reconsider the sign under the existing ordinance when it was built 2 years ago. Ms. $1oan stated that the city manager at that time objected due to the phone number visible and claimed it was not part of the identity. The council requested guidance from Andy Locke, Staff Planner, and set a special meeting date of October 28th at 11:30 AM to hear more information. Mr. Martens noted concern regarding the split between the City P & Z and the Impact Area P & Z. He pointed out the need for the committees to work together so that one sign ordinance is adopted instead of two separate ones. After hearing from members of the committees and the county commission, it was agreed that joint meetings will continue. Ms. Arp moved to recess for 15 minutes. Mr. Martens seconded and the motion carried unanimously. At 8:40 PM the meeting resumed. Interim City Manager - A wdtten report was noted. - Mr. Henderson stated that there had been 10 applications for the Airport Manager's position. The list had been narrowed to 6 and personal interviews took place earlier that day. Staff would be forthcoming with a recommendation. City Attorney -A wdtten report was noted. - Mr. Burton was on vacation. Acting City Clerk - A written report was noted. Staff Planner - Andy Locke reported on the Community Planning Forum survey results. Work is being done on a schedule to present the Comprehensive Plan. Mr. Locke thought a mid December completion date would be very ambitious with the holiday season. He suggested that the first part of January would be achievable. Mr. Locke proposed that the Comprehensive Plan public discussions encompass one night and one day session. Mr. Arp offered to assist with contacting the public and setting up the sessions. Mr. Killen requested a status report of the Comprehensive Plant be provided in the council packets. Mayor And Council Comments And Reports Ms. Arp inquired about an exit report from Gary Shimun. Mr. Killen stated that one had been received in the pdor packet when Ms. ArT) was absent. Ms. asked about the status with the snowmobile program. Mr. Henderson reported that very few stickers and maps had been issued and there was a supply on hand. Mr. Martens commented that the bike paths were to be non-motorized and inquired about signs so that snowmobiles do not use the bike paths. Mr. Arp suggested that a brochure be provided on pedestrian and snowmobile safety issues. Mr. Martens inquired about the Deinhard Project. Mr. Henderson stated that the north side had been seeded but that the old portion of the road to the south will be tom up pdor to that area being seeded. Mr. Martens suggested that clean up be done at Legacy Park when the water goes down revealing old cable, etc. Mr. Martens commented that if the Shore Lodge building is open for public use, an application should be completed when used. Mr. Killen inquired about the option tax packets that Dan Krahn was to put together for the public. He commented that the #7 green still needs to be cleaned up and that the clubhouse railing is still in need of repair. 5 Mr. Killen presented an information packet on affordable housing loans. Adjoumment Without further business, Mr. Colton moved to adjourn. Mr. Martens seconded and the motion carried unanimously. The Council adjourned at 9:25 PM. ATTEST: William M. Killen, Mayor Cherry ~odbUry Actin~ City Clerl~ 6