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HomeMy Public PortalAboutCouncil Minutes 1997 10/28CITY OF MC CALL MINUTES Special Meeting McCall City Council Tuesday, October 28, 1997 Table Of Contents Call To Order And Roll Call 2 Unfinished Business 2 City Planning & Zoning -Impact Planning & Zoning 2 Sally Sloan Sign 3 New Business 3 Airport Manager 3 Carico LID 3 Golf Course Pass Donation 3 City Manager Selection Committee 4 Adjoumment 4 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Killen at 11:30 a.m. Mr. Martens, Mr. Killen, Mr. Colton, and Ms. Arp answered the roll call. A quorum was present. Members of the staff present were Acting City Manager Jim Henderson and Acting City Clerk Cherry Woodbury. IUnfinished Business I City Planning & Zoning - Impact Planning & Zoning Ms. Arp initiated the discussion on the status of the City Planning & Zoning and the City Impact Area Planning & Zoning working together. The council members agreed that it would be preferable to only have one sign ordinance for both the city and impact area. Dick McCrystal of the City P & Z stated that at the last joint meeting no agreement could be reached on the issues. It was felt by the City P & Z members that progress was not being made during the joint meetings. Currently the status was that the two committees were at a total impasse and total disagreement. Mr. Killen inquired about the areas of disagreement other that the reader board issue. Jullie Eddins of the Area Impact P & Z read a list of concerns that committee had with the joint working relationship. Noted in the list of concerns was late arrival by members, meetings beginning late, members not being open to public comment, any public input treated lightly, lack of respect for members, etc. She stated that the Area Impact P & Z did not walk away, but were driven away from the last meeting. She stated that the Area Impact P & Z did not agree with the City P & Z which had commented that the survey done by the Chamber of Commerce was a bias opinion. And, that there was a lack in publishing meeting notices and such to inform the public and gain participation. Ms. Eddins then offered directives that could make the meetings more productive. Among these were the following: - Set specific day and time for the joint meeting and start on time - Do a better job of publishing the agenda and try to get more public involvement - Help the public to participate more effectively - Discuss the issues and state the position. Don't argue - Don't disregard the public comments - Staff and council participation should be limited Discussion followed on documenting the elements of the ordinance that both committees could agree on and how to present those elements in disagreement. Mr. Killen stated that the council did not expect full agreement and that some areas of disagreement were expected and OK. It was suggested that for those elements in disagreement, that it be documented in the draft ordinance what that element was, each committee stance on that element and the reasoning behind it. The City P & Z felt more joint work sessions were counter productive. Concern was expressed that when something was sent to council, there was no feedback. Ms. Arp agreed that better communication from the council to the commission was perhaps needed. Council discussed compiling a letter from the notes and tapes to the commission to give direction. Scott Davenport posed the question - What if the City P & Z has a firm proposal for an ordinance and the Area Impact P & Z still disagrees? 2 The Area Impact P & Z members felt that the proposed changes due to the scenic overlay affected the impact area more and that an ordinance to accommodate both the city and impact area should not be rushed. It was felt that standards were needed for that area too. In summary Mr. Killen stated that the council wanted a jointly compiled ordinance and that the ordinance include the elements of disagreement with both committee proposals for those elements. It was noted to document the areas of disagreement an note the different positions, the reasons why, etc. (View A -City P & Z....View B - Impact P & Z) And, to compile one ordinance document. The council then can determine the final product to take to the Valley County Commissioners. Sally Sloan Sign Andy Locke gave a report on the matter. Again, the vagueness of the standards was discussed. Mr. Colton stated that too much time has gone by and resolution was needed in this matter. Mr. Martens suggested using the first portion of Mr. Locke's recommendation. It was noted that staff is to advise and not dictate or control - that the commission is to make the ultimate decision. Mr. Martens requested that a time limit be set on this matter and that it could potentially be taken up at the November 6th meeting. Mr. Killen moved to remand the matter back to Planning & Zoning with the advisory report compiled by staff. Mr. Martens seconded and the motion carried unanimously. New Business Airport Manager Mr. Henderson reported that 10 applications had been received. The Airport Committee had compiled a short list of the top candidates. Mr. Gene Heikkola was recommended by the committee for the position. Mr. Heikkola's proposal was for 20 hours per week for a salary of $1000 per month. Anything over the 20 hours he proposed at a rate of $12.50 per hour. Several questions were raised concerning the over 20 hours expense, the budgeted salary amount, distance of Mr. Heikkola's residence (in Boise) from McCall, the potential immediate response that may be needed, a designated backup personnel, and in general the whole logistics that would be involved. Mr. Killen moved to direct the Airport Committee to prepare a contract addressing concems of on site coverage. Mr. Colton seconded and the motion carried unanimously. Carico LID Jackie Fields gave a report on change order no. 4 for additional costs amounting to $8,765.00 on the water distribution and road improvements for this LID. She reported that the Flynn Lane plat was recorded. The change in the bid was needed since the matter has been pending over the last 3 years and to accommodate current pricing. The additional increase was determined to be at or below other contractors for such work. Ms. Arp moved to approve change order no. 4. Mr. Colton seconded and the motion carried unanimously. Golf Pass Donation For Holiday Happenings Mr. Killen noted the addition of this item to the agenda. Dottie Moore presented a written request for the 3 donation of a golf pass. She stated that donations for the Holiday Happenings will appear in the advertisements for the event. Mr. Killen suggested Carl Hoss be contacted to see if this can be included in his advertising budget earmarked for promotional purposes. Mr. Martens moved to approve the donation of the golf pass contingent upon Cart Hoss's approval for the use of advertising funds budgeted. Ms. Alp seconded and the motion carried unanimously. City Manager Selection Committee Mr. Henderson reported on the names of the participants for the City Manager selection committee. Mr. Killen moved to accept the list of names. Ms. Arp seconded and the motion carried unanimously. Mr. Martens suggested that perhaps sessions could be put on to help the public participate more effective during council and committee meetings. Mr. Killen commented that the pamphlet being created by Ms. Woodbury will also be a useful tool. Adjournment Without further business, Mr. Colton moved to adjourn. Mr. Killen seconded and the motion carried unanimously. The Council adjourned at 12:45 PM. ATTEST: CheActing City rk William M. Killen, Mayor 4