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Home My Public Portal AboutSeptember 4 2002 Regular Session Greencastle Park Board of Commissioners Minutes Regular Session Sept 4, 2002 Present: Chair Mace Terry, Secretary Leslie Hanson, Tim Trigg, Vice Chair Becky Harlan, and Parks & Recreation Director Rod Weinschenk 1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m. 2. Approval of Minutes: A motion was made by T. Trigg and seconded by B. Harlan to approve the minutes from the executive session from August 7, 2002. The minutes passed unanimously. A motion was made by B. Harlan and seconded by T. Trigg to approve the minutes from the regular session on August 7, 2002. The motion was passed unanimously. A motion was made by B. Harlan and seconded by T. Trigg to approve the minutes from the special session on August 21, 2002. The motion passed unanimously. 3. Finances: The monthly claims were approved unanimously on a motion by B. Harlan and a second by T. Trigg. A motion was made by L. Hanson and seconded by B. Harlan to approve of the transfer of funds. The motion passed unanimously. 4. Public Input: R. Mandleco commented on her concerns about incidents at the park. She is concerned about the lack of public phones at the park. She also suggested that maybe there should be signage at the park directing people to call the police to report illegal activity. Rod reported that there is a good police presence at the park and that he had met with J. Hendrich and there were 5 reported incidents at the Emerald Palace over the course of the year. Rod also reported that we have had unfortunate incidents but that in his opinion we do not have a security problem. The city council has directed the board to look into the cost of security cameras. Ron Braham from HOP Communications spoke to the board about the possibility of installing 3 cameras that would surround the Emerald Palace. Also cameras could be installed outside the restrooms. The cameras would have a 72-hour record. The parking lot outside the pool area could also be covered. Rod also reviewed for the board a list of rules for the Emerald Palace that he would like to post. The board gave Rod the go-ahead to install the sign at the playground. Rod will ask the police chief to come to the next meeting and also look into cost of public phones, emergency phones and video cameras. 5. Aquatic Season Wrap-Up: Toni Johnson, Aquatics Manager 2002 gave a brief update on this past season: "Had a good season this year!" She did have some suggestions for next year: hiring the staff in March, interviews conducted for all applicants including past employees, drug testing done prior to employment, the concession stand manager should hold a lifeguard certification, and when school has started she recommended that the aquatic center be closed during the week and open on the weekends. Toni also reported that family swim went really well. She would like to change the age that a child can be left alone at the facility from 9 years to 11 or titiO 9/4/02 minutes—page two 12 years. It was also suggested that Operation Life should be more involved and come in and help do in-services. Rod would also like Toni to become an LGI (Lifeguard Instructor) in order to train the staff. Toni also reported that punch pass sales went really well. She also mentioned that sometimes when the aquatic center closes due to bad weather the patrons are not happy to receive rain checks that are only good for the next day. The board suggested that the facility hand out blanket rain checks. 6. Recreational Needs Assessment Update with Gove Associates: T. Killian from Gove was not present this evening and has asked Rod to set up a meeting with the subcommittee. 7. U.S. Cellular Tower at Robe Ann Park Update: We do not have a lease agreement to discuss—tabled due to lack of required paperwork. The Water Tower demolition bids will be opened 10/9/02. 8. Review and Consideration of Pepsi Contract: Contract #2 is in the packet for review. Concerns were voiced on the contract issues. Laurie will talk to Leigha Mroz from Pepsi and the board may be able to vote on contract #3 at the October regular session. emiN 9. Friends of the Park and Special Projects: a. Skatepark Project: Build date? Laurie has a few questions about the agreement between the skatepark committee and California Skatepark. The board instructed Rod that once the contract is signed then he can go ahead and get the pipe moved. Jan confirmed that the skatepark is for bikes, boards and blades. The board approved that construction can begin no earlier than September 22, 2002. b. People Pathways Update: The Backroad Bike Tour is Saturday, September 7, 2002. Rod reported that Lee Stewart has volunteered to try to even out the Greencastle/Fillmore Trail. c. Emerald Palace Playground: R. Mandleco told the board that she feels let down by the board - that we are not living up to the responsibility of maintaining the facility. She is concerned about the facility not being maintained properly. Rod commented that the facility is maintained on a regular schedule. The board discussed that the role of the Palace Guard is unclear . The department works with Phoenix Corrections, the Grasp program, and Area 30 students to help with maintenance at Robe Ann Park . M. Terry commented that we are all going to have growing pains—"it took a community to build it and will take a community to maintain it". 10. New Business: None 11 • r-1 9/4/02 minutes—page three 11. Old Business: None 12. Director's Report: Rod reviewed his written report. 13. Adjournment: The meeting was adjourned at 9:15 p.m. SIGNATURES OF GOVERNING BOARD Mace 11.V, PresieL. t Becky H an, Vice President (V ( Le ie Hanson, SecretaryTun Trigg g 440 GREENCASTLE PARKS &RECREATION DEPARTMENT SEPTEMBER, 2001 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool security service &repair 102.53 Amo Youth League Refund pool party deposit 50.00 Banner Graphic Pool"Help Wanted" ad 75.43 Coca-Cola Bottling Co. Beverages for resale 1,084.56 Cox Electric Service Repair pool speaker &tennis lights 118.16 Diane Holt Learn-To-Swim refund 20.00 Elva Porter Shelter reservation fee refund 15.00 Fillmore Youth League Pool party deposit refund 50.00 Flying W Awards Tot Day achievement medals 52.50 GlaxoSmithKline Hepatitus B Vaccine for lifeguards 702.00 Handy's Dairy Pool- Ice cream products for resale 176.64 Headley Hardware Sawzall equipment rental 27.03 Headley Hardware Nuts&bolts, blades, hex key set 100.62 Headley Hardware Paint&hardware for shelter repairs 253.80 Horizon Business Center Cash register tape &time cards 40.01 Humphrey's Outdoor Pwr Mower repairs&parts 177.32 Kroger Birthday cake for pool party 12.99 Lawless Nursery Red mulch for flower gardens 114.50 Menard's 9V batteries & fan chains 12.32 Menard's Aluminum paint&brushes 72.50 Menard's JD green paint, garbage bags, stain 27.39 Midland Coop, Inc. Gasoline 193.27 Midland Implement Spark plugs 8.36 Pat's Ace Hardware Graphite, impact driver, garden hose 53.55 Pat's Ace Hardware Paint & brushes 138.55 Pat's Ace Hardware Spark plug for grass edger 1.99 Pat's Ace Hardware Spark plug&batteries 22.54 Putnam Co. ARC Learn-To-Swim fees & supplies 780.00 Refuse Handling Service Disposal of old playground equip. 54.52 RJ's Lock &Key Service Repair rear door bathhouse 92.49 Spear Corporation Test kit reagents 7.90 Spear Corporation Dolphin vac repair &ladder steps 583.08 State Chemical Manufacture Hands On soap & dispensers 96.47 Sysco Food Services Pool Concessions& supplies 22.45 Sysco Food Services Concession supplies 1,965.19 Tiffany White Market Master-August 100.00 Tractor Supply Co. Tools, gloves, seed &comp spring 66.09 Walmart Office supplies 72.94 Walmart General Supplies 128.96 Walmart Recreation supplies 38.00 Walmart Concession supplies 17.27 •4' 6IP .--.. August, 2001 Docket—page two Walmart Paint sprayer 89.96 Wiemuth& Sons Co. Pool Concession: Candy supplies 114.78 TOTAL $7,933.66 PARK NON-REVERTING SOFTBALL FUND Butler's L.P &Fertilizer Field marker, diamond dry, &seed 195.00 Roger's USA, Inc. Roger base plates &dig out tool 229.26 Wal-Mart Concession supplies 648.86 Wal-mart Blast Ball award certificate supplies 13.35 TOTAL $1,086.47 JULY'S TOTAL EXPENSES $9,020.13 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher DocketFistmg o 2 pages and except for claims not allowed as shown on the Docket s ch clare her:.y allowed in the total amount of$9,020.13 dated this 5th day of -pt- 2001. SIGNATURES OF GOVE NG B ARD ,----, ii, , ,� ec H "l ice .i sident Ma Te Pr k3' �-- IP--------)- /_... ...._—_,-- \I . ,,\.____,..----.--/4- Sharon Pitcock, Secretary Leslie Hanson 0 ).1 kir 1 40 0