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Home My Public Portal AboutOctober 9 2002 Regular Session Greencastle Park Board of Commissioners Regular Session Minutes October 9,2002 Present: Mace Terry, Leslie Hanson, Tim Trigg, Becky Harlan, Margot Payne, David Bault &Rod Weinschenk 1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m. 2. Approval of Minutes: No minutes were approved. 3. Public Input: No public input was received. 4. Consideration of Park Space for a Domestic Abuse Memorial: Brandon Phillips a DePauw student is requesting an area 5 foot by 5 foot at the northeast corner of the gazebo at Calbert Way Park for a memorial to the victims of Domestic Abuse. He has received a positive response from Putnam County Family Support Services and has also received several donations of items needed. The request was granted. 5. Friends of the Park and Special Projects: a. Skatepark Project: 1. California Skatepark Contract Update: It was reported that the contract has been signed. 2. Pepsi Contract Update: The city attorney, Laurie Robertson has separated the agreement out into two separate contracts. One is for the Skatepark Committee to approve and sign and the other one is for the Park Board. Pepsi has not yet approved of the changes made by Laurie. Laurie reviewed all the changes she has made to the contract. L. Hanson expressed concern about the exclusivity in the contract as it pertains to public events sponsored by organizations in the community. T. Trigg stated that Pepsi has made some concessions to the original contract to answer some of our concerns and was willing to approve the contract. A motion was made by B. Harlan to approve the contract as is and T. Trigg seconded the motion. The motion passed 3 to 1. 3. Sanitary Sewer Update: R. Weinschenk reported that he will be meeting with Joe Spiker to make arrangements to have the sewer line moved. D. Bault thanked the Skatepark Committee for their help in moving the playground equipment over the weekend. He also reported that a number of DePauw students also assisted. b. People Pathways Update 1. Report on the Backroad Bike Tour: Rod and Leslie reported that 96 riders participated in the event and that $2,800 was raised to help support the trail maintenance on the Greencastle/Fillmore trail. 2. DNR Meeting: Rod reported that he, Joy Marley and Bill Dory will be attending a DNR meeting on grants that might be available for further trail/pathway development. • f 10/9/2002 minutes—page two c. Emerald Palace Playground Project Update: 1. Surveillance cameras/emergency phones report: No report 2. Sidewalk Update: Rod reported that there is a hold up on the sidewalk due to a misprint in the engraving, so it will not be ready for this weekend's celebration. 3. Fall Sand and Seal Plans: Individuals from Phoenix Community Corrections helped out at the Sand and Seal this past weekend. Rod also reported that he had requested space from the Street Department to store mulch and they denied his request due to contamination worries. d. Putnam County Sports Park Update: Rod reported that he had met with the girl's slow-pitch softball league and overall they were in agreement with the park department's future involvement at the Sports Park. 6. Old Business: a. Recreational Needs Assessment: The Board reviewed recommendations made by Gove &Associates, and made a few changes. Rod will pass the changes onto Terry Killen. b. U.S. Cellular Tower Contract Update: Rod reported that U.S. Cellular is no longer going to pursue a tower on park property. 7. New Business: None. 8. Director's Report: Rod reviewed his written report. Rod also announced that at our November meeting we will have to vote on all transfers, encumbrances, and additional appropriations that we will need to make it through to the end of the calendar year. The board reviewed and approved a list of possible purchases. 9. Adjournment: The meeting was adjourned at 8:12 p.m. SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harpan, Vice President l Leslie Hanson, Secretary Trigg Tim Tri ' ,'r`.., 9/4/02 minutes—page three 11. Old Business: None 12. Director's Report: Rod reviewed his written report. 13. Adjournment: The meeting was adjourned at 9:15 p.m. SIGNATURES OF GOVERNING BOARD 0 'r� 2' Mace ,Presi t Becky H an, Vice President zi/yi,c4A..._...- 7.:4- 171 '7— Lek ie Hanson, Secretary Tim Trigg r^, i • • GREENCASTLE PARKS &RECREATION DEPARTMENT OCTOBER, 2002 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatic center: Repair water heater 238.67 AA Huber & Sons, Inc. Park house: Repair leaking valves 65.00 ADT Security Services Pool Security Service 67.53 Andy Mohr Auto Group Lube, oil filter, &replace ball joint 338.91 Coca-Cola Bottling Co. Pop for resale 377.20 Fibar Systems Safety surface for Little Tikes playground 1,490.00 Headley Hardware, Inc. Playground parts—2 invoices 49.81 HP Products Air freshener, dispensers and t.p. 358.42 Humphrey's Outdoor Pwr. 2 rear tires for Kubota tractor 795.47 Humphrey's Outdoor Pwr Tank cap & grease cap 9.70 Kroger Hotdog buns 7.11 Kroger Party cake 5.37 Little Tikes Touch up paint 19.70 Lowe's Home Center Park house: Paint &brushes 51.16 Midland Coop Gasoline 120.73 Midland Implement Replace engine &parts 2,250.06 Neal Tire Repair flat tire, calcium chloride in tires 129.80 Pat's Ace Hardware Paint brushes, wheelbarrow, bolts 102.04 Snappy Pizza Pizza for resale 10.00 Spear Corporation Winterize pump house 565.76 Tractor Supply Company Turn buckles 25.98 Walmart General supplies: garbage bags cleaners 120.04 Walmart Winterization supplies 34.44 TOTAL $7,232.90 PARK NON-REVERTING BASKETBALL FUND Rod Weinschenk Reimburse for basketball supplies 78.00 TOTAL $78.00 TOTAL EXPENSES $7,310.90 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$7,310.90 dated this 2nd day of October, 2002. SIGNATURES OF GOVERNING BOARD Mace Terry, President Becky Harlan, Vice President Leslie Hanson, Secretary Tim Trigg ‘40)