HomeMy Public PortalAboutNovember 6 2002 Regular Session •-� Greencastle Park & Recreation Board of Commissioners
Official Minutes of Board Meeting
Wednesday, November 6, 2002
Present: Chair Mace Terry, Vice Chair Becky Harlan, and Tim Trigg
Absent: Secretary Leslie Hanson
Also Present: City Council Liaison Tom Roach, Putnam County Library representative
Margot Payne, Jan Firebaugh, Joy Marley, Lynn Wilson, Banner Graphic
Editor Eric Bernsee, Park Maintenance Supervisor David Bault, and Park
& Recreation Director Rod Weinschenk
Call to Order
The regular board meeting of the Greencastle Parks&Recreation Board was held on
Wednesday,November 6, 2002, in the Greencastle City Hall Council Room and called to
order at 7:03 p.m. by M.Terry.
Approval of Minutes
The minutes from the following meetings were approved on a motion by B. Harlan and a
second by T.Trigg. All Ayes.
1. Special meeting held October 2, 2002, 6:15 p.m.
2. Regular meeting held October 2, 2002, 7:00 p.m.
3. Executive meeting held October 9,2002, 6:30 p.m.
4. Regular meeting held October 9, 2002, 7:00 p.m.
Finances
Approval of Transfer of Funds - A motion was made to approve the transfer of funds as
presented by B.Harlan with a second by T.Trigg. All Ayes.
Approval of Monthly Claims & Invoices -A motion was made to approve the monthly
claims and invoices as presented by B.Harlan, seconded by T.Trigg. All Ayes.
Public Input: Questions, Concerns, Statements
Aquatic Center Roof—Mr. Pell from Pell Roofing out of Brazil met with the board to
discuss options on repairing the roof on the Greencastle Aquatic Center. He stated it
appears that the original roof was installed improperly, and now is rotting through with
many places leaking. He suggested that we remove the existing metal roof, replace any
needed decking, repair the underlying truss supports, and replace the roof. Ballpark
options include a new metal roof, approximately$70-75,000,or an asphalt shingle roof
for approximately$30-35,000. Either should be good for about 30 years.
The board thanked Mr.Pell for the report and will establish specifications for the repairs
to solicit bids for the job.
11/06/22 minutes—page two
Consideration of contract with PepsiAmericas
After review of the latest contract received from PepsiAmericas, the board agreed to
accept the contract as presented on a motion from T.Trigg, seconded by B.Harlan. All
Ayes.
Parks& Recreation Director R.Weinschenk will forward the contract to Leigha Mroz
from PepsiAmericas.
Friends Of The Park& Special Projects
Skatepark Project Update—Jan Firebaugh gave an update in regards to the Putnam
Skatepark Project.
People Pathways Update—Joy Marley gave an update in regards to an upcoming grant
application for Phase Iv of the People Pathway system. She will be requesting a letter of
support for the application at our regular meeting in December.
Emerald Palace Playground—Lynn Wilson gave an update in regards to the sidewalk
leading to the playground. There were two mistakes in the limestone pavers which has
lead to a delay in laying the walkway. The two hand tile towers is completed and will be
installed next spring.
Putnam County Sports Park Update—No update.
Old Business
Recreational Needs Assessment Update—R.Weinschenk reported that he and Leslie
Hanson visited Gove&Associates in Indianapolis to discuss the Recreational Facility
Needs Assessment. They hope to have a draft copy available at the December meeting.
New Business-None
Director's Report
R.Weinschenk reviewed his Director's Report with the board. He also gave an update in
regards to the upcoming Youth Basketball Program.
Adjournment
The meeting was adjourned at 7:56 p.m. on a motion from T.Trigg, seconded by
B.Harlan. All Ayes.
SIGNATURES OF GOVERNING BOARD
Mace Terry, President Becky Harlan, Vice President
Leslie Hanson, Secretary Tim Trigg
GREENCASTLE PARKS & R ECREATION DEPARTMENT
NOVEMBER, 2002
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
A& C Products, Inc. Pea gravel for playground 109.82
ADT Security Services Pool security service 67.53
Area 30 Career Center Hydroseeding bare spots in park 83.50
Cox's Plant Farm 2 October Glory Maple trees 85.83
Dawn Pruitt Market master— 8/24& 31 50.00
Headley Hardware, Inc. Playground parts—2 invoices 39.75
Headley Hardware, Inc. Concrete for playground poles 81.90
HOP Telecom, Inc. Air.HOP wireless internet hookup 538.17
Horizon Business Center Colored copy paper&pens 29.87
Humphrey's Outdoor Pwr. 1 —Exmark Lazer Z lawnmower 7,249.00
Humphrey's Outdoor Pwr Cotter pin&hitch pin 4.55
Joe Spiker Excavating Relocate sewer line 14,271.00
Kim Covert Refund: Shelter#5 reservation fee 20.00
Little Tikes Play Systems 3 bay swing set, play factory, 2 dinosaurs 3,433.00
Midland Coop Gasoline &diesel fuel 129.96
Midland Implement Bush hog plugger&box scapper 1,800.00
Pat's Ace Hardware Spray paint and various tools 35.00
Pat's Ace Hardware Paint supplies & concrete mix 51.57
Putnam County Plat Office 11 copies for skatepark 22.00
Quality Office Products 2 cases copy paper 69.90
Rod Weinschenk Reimburse for tools purchased 24.98
Terrco, Inc. 3/4" condensed gothic letter for sign maker 92.08
TOTAL EXPENSES $28,289.41
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket
consisting of 1 page and except for claims not allowed as shown on the Docket such claims are
hereby allowed in the total amount of$28,289.41 dated this 6th day of November, 2002.
SIGNATURES OF GOVERNING BOARD
Mace Terry, President Becky Harlan, Vice President
Leslie Hanson, Secretary Tim Trigg