Loading...
HomeMy Public PortalAboutCouncil Minutes 1997 12/04CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday, December 4, 1997 Table Of Contents Call To Order And Roll Call 3 Public Comment 3 Ice Skating Rink 3 Consent Agenda 3 Unfinished Business 4 Ordinance No. 708 - Central Business District 4 Community Block Grant 4 New Business 4 Move To Reconsider 4 Golf Course Irrigaiton Project 4 Pump Station 5 Area Of Impact And City P & Z 5 McCall Christian Fellowship 5 Grant Applicatin - Arts & Humanities 6 Cellular Telephones 6 Water Leak Detection 6 Dog Pound Volunteer Program 6 Ride Along Program 6 Annual Road & Street Report 7 Ordinance No. 719 - LID No. 3 - SMR 7 Staff Reports 7 Mayor And Council Comments And Reports 8 Adjoumment 9 2 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Killen at 7:00 p.m.. Ms. Arp, Mr. Eimers, Mr. Colton and Mr. Killen answered the roll call. Mr. Martens was absent. A quorum was present. Members of the staff present were Acting City Manager Jim Henderson, City Attomey Ted Burton, and Acting City Clerk Cherry Woodbury. Public Comment Curt Spaulding stated that with the freezing conditions, the ice skating rink would be open to the public December 6th. Mr. Killen suggested contacting Channel 7 News as a means of notifying the public. Consent Agenda The following items were on the consent agenda • Minutes Of November 13, 1997 - Special Meeting • Minutes Of November 10, 1997 - Special Meeting • Vendor Invoice Approval List Report Dated December 1, 1997 • Payroll Report Dated November 25, 1997 • Payroll Report Dated November 18, 1997 • Pay Requests For Airport Improvement / Deinhard Realignment Project - $132,433.45 To Robertson Construction (Pay Request No. 2) $137,337.06 Reimbursement Request To FAA $ 7,629.84 Reimbursement Request To State Bureau of Aeronautics Mr. Eimers inquired about several of the accounts payable items. He noted that the payroll report showed an absentee rate of 14% and thought that was high. Mr. Colton moved to approve the consent agenda. Ms. Arp seconded and the motion carried unanimously. 3 Unfinished Business Ordinance No. 708 Andy Locke reported that the terminology of Central Business District and Downtown Master Plan were interchangeable. Mr. Locke noted that the changes approved at the last meeting to the master plan had been made. Mr. Locke suggested changes to the design guidelines to conform with the storm water management requirements. Mr. Killen moved to adopt the changes to the Downtown Master Plan as amended. Ms. Arp seconded and the motion carried unanimously. Mr. Colton moved to suspend the rules and read by title only on the first reading of Ordinance No. 708. Ms. Arp seconded. At a roll call vote Mr. Colton, Ms. Arp, Mr. Killen, and Mr. Eimers voted "aye". Mr. Burton read Ordinance No. 708 by title only. Community Block Grants - Economic Development Grants Andy Locke reported on the proposal for a grant administrator. The request for proposal was sent out. Mr. Eimers inquired as to the cost to the city. Mr. Locke responded that there would be not cost unless the grant was obtained. Mr. Locke also reported that five people had signed up to be on the Downtown Improvement Project Committee. New Business Move To Reconsider Sally Sloan Sign Mr. Burton reported that the Sloan property had been sold and the issue regarding the sign was a moot point. The new owners had obtained a permit and agreed not to use the reader board portion of the sign. Airport Sewer Extension Mr. Eimers moved to reconsider the airport sewer project. There was no second. The motion died. Golf Course Irrigation Project Mr. Henderson reviewed the discussion from the last meeting regarding the partial payment to Turf Sprinkler and change order no. 2 in the amount of $31,776.00. He stated that the total contract prices was below budget. Mr. Eimers questioned the writing of the specs and the change order no. 2 expenditures before the council had approved that change order. Mr. Killen responded that this was not normal practice. Mr. Henderson stated that Scott Kuhn, the engineer, was familiar with irrigation systems but not especially experienced with public entities. Mr. Colton explained the problem of stopping in the midst of a project to get approval of changes that may be increased costs but still within the budget allowed for the project. 4 Mr. Eimers inquired about contingencies being written into the bids which would hold the engineer, contractor, and city accountable for any respective changes or increased costs. Mr. Burton explained that contracts generally do not have contractor contingency clause. Mr. Colton moved to approve change order no. 2 in the amount of $31,776.00. Mr. Killen seconded. Mr. Colton, Mr. Killen, and Ms. Arp voted "aye". Mr. Eimers voted "nay". The motion carried. Pump Station Andy Locke reported on change order no. 5 from Ross Enterprises for decrease in costs in the amount of $21,452.13. Mr. Eimers asked if there was a contingency clause in that contract. Mr. Killen reiterated that generally such was not included in the contract. Mr. Killen moved to approve change order no. 5. Mr. Colton seconded and the motion carried unanimously. Pump Station Andy Locke reported that this was final pay request no. 6 to Ross Enterprises in the amount of $17,632.95 and would close out the contract for work on the pump station. Mr. Colton moved to approve payment. Ms. Arp seconded and the motion carried unanimously. Area Of Impact P & Z And City P & Z Andy Locke stated that having a combined commission was not a novel idea and had been entertained several times over the previous years. Once again the commissions were not willing to be combined but came up with an agreeable meeting schedule (1st Tuesday of month, City P & Z - 2nd Tuesday of month joint meeting - 3rd Tuesday of month, Area of Impact P & Z, and 4th Tuesday of month would be open to meet if necessary as a joint meeting). The downside to this schedule may be in a delay for developers to get items addressed. The upside would be that there could be a second joint meeting if agreed upon. Mr. Killen commented that the members were volunteers and if they were comfortable with the suggested schedule, it should be accepted. Mr. Colton pointed out that the second meeting would be beneficial if any unresolved items needed to be addressed further. Andy Locke commented that this new schedule would reduce the number of meetings, the amount of clerical work involved with each meeting, the burden of trying to operate under one comprehensive plan, etc. There was further discussion on the County Commission involvement, committee vacancy, schedule, etc. McCall Christian Fellowship Andy Locke stated that this item should be removed from the agenda and addressed by Urban Renewal 5 Grant Application - Arts & Humanities Council Andy Locke reported on the request of a grant by the Arts & Humanities Council. Mr. Locke stated that he felt it would be a good undertaking. The council by consensus agreed. Mr. Locke brought up the matter of additional personnel to shorten the schedule on completing the comprehensive plan. Mr. Eimers pointed out that the University of Idaho had a program for intern assistance. Mr. Killen pointed out that another resource would be Boise State University. Cellular Telephones Mr. Henderson reported on the summary of data the department heads had turned in. Mr. Eimers inquired about the number of cell phones assigned to the Police Department. Carla Donica addressed several questions from Mr. Eimers. She felt that perhaps the department could reduce expenses, but would have to research it further. Mr. Killen directed Ms. Donica to bring the information back to council. Mr. Eimers also inquired about the number of cell phones assigned to Public Works. Mr. Colton mentioned that there had been previous discussion during the last budget cycle. The goal was to reduce overtime and compensatory time by using the cell phones. Water Leak Detection Mr. Henderson reported that the Idaho Rural Water Association had recommended contacting Utility Services Associates regarding detecting leaks in the water system. Currently there appears to be about a 16% water loss in the system and the dollar value of the loss could be significant. Mr. Henderson stated that the cost of $6,400.00 seemed very reasonable and was far less than expected. Ms. Arp questioned who would be responsible if leaks were detected in any projects recently completed. After further discussion on the timeframe to have Utility Services Associates investigate the leaks, council directed staff to contact the company and informed them of the city's interest to have the work scheduled for 1998. Dog Pound Volunteer Program Carla Donica reported on protocol and waiver for volunteer citizens to assist at the dog pound. Ms. Arp inquired if there would also be a records and warrant check. Ms. Arp also commented on the safety aspect to the citizens when dealing with animals labeled fierce and dangerous. Mr. Killen thought that this would be a good citizen involvement program. Mr. Henderson stated that the city would make payment into the State Insurance Fund to cover the volunteers. Ms. Donica stated that there were already 6 - 8 volunteers and the goal was to get a better facility for the animals. The council by consensus agreed to the program. 6 Ride Along Program Carla Donica presented an overview of the program. She commented that the school and Scouts already have a program in place of those under 18 years of age. The proposed program would be for those 18 years of age and older. Ms. Donica stated that there would be a waiver to sign. Mr. Colton felt that this would be a good means of getting some positive community involvement and exposure. Mr. Killen moved to approve the program. Mr. Eimers seconded and the motion carried unanimously. Annual Road & Street Report Mr. Henderson stated that the report showed that the debit balance is being reduced. Mr. Eimers inquired if the report contained unaudited figures and how it would be audited. Mr. Henderson reported that it will go to the state auditors and also the city's audit firm. Mr. Henderson stated that the Wooley Avenue project was the major cause of the deficit. Ordinance No. 719 Mr. Henderson reported on this ordinance relating to segregation of assessments for LID No. 3 - Spring Mountain Ranch. Condominiums were being built on high density parcels, so it is necessary to divide the assessment amount the units as they are purchased. Mr. Henderson stated that the developer was paying for the legal assistance involved with the segregation. The burden to the city will be to compile 33 entries on the assessment roll instead of one. Mr. Colton moved to suspend the rules and read by title only and to waive three readings by title and hear single reading only. Ms. Arp seconded. At a roll call vote Mr. Colton, Ms. Arp, Mr. Eimers, and Mr. Killen voted "aye". The motion carried. Mr. Burton read by title only Ordinance No. 719. Ms. Arp moved to adopt Ordinance No. 719. Mr. Colton seconded. At a roll call vote Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Killen voted "aye". The motion carried. Staff Reports Interim City Manager - City Manager Position - Mr. Henderson reported that there are two remaining candidates - Mr. Olson and Mr. Koelsch. Mr. Henderson summarized the results of the phone interviews and committee findings. Ms. Arp noted that one candidate (Mr. Landau) had been overlooked in the first pass due to the resume being attached to another applicant's. Ms. Arp suggested that if one of the two coming for interviews was not accepted, that the whole list be reviewed again and Mr. Landau be included at that time. - Water Rate Committee - Mr. Henderson stated that he had been collecting water consumption data for the committee. 7 - City Audit - Mr. Henderson reported that the audit was going well and that he had received a copy of the management letter. The auditors had recommended that the signing of checks be moved up one level (that a council member review and affix one signature) and the City Manager affix the second signature. Mr. Eimers inquired and was informed that the council members could talk to the auditors. City Attomey - Winter Storage Cell - Mr. Burton reported on the status of the winter storage cell location. The technical evaluation is being undertaken and not deal has been made. - J Ditch - Mr. Burton presented an update on the project and effluent discharge requirements. A consent order will not be entered into without the approval of the council. Mr. Eimers inquired about daily loads and clarification of effluent discharge terminology, definitions, regulations, elements of city appeal, timeframe of appeal, etc. Mr. Burton stated that advisors would be coming to the first and second meetings in January to bring the new council members up to speed on the pending legal matter - Fine Funds - Mr. Killen questioned why fine funds have been substantially reduced. Mr. Killen suggested renewing efforts to charge under City Code for misdemeanors. Mr. Burton reported the circumstances and violations that would be classified as revenue to the city. Mr. Colton pointed out that fines were part of the budget and if not collected, funds would not be available for expenditures. Council directed Carla Donica to contact the County to see if County and City law enforcement could work together. Mr. Burton stated that if the arresting officer was County, but a City officer was called to the scene to write the warrant/ticket, the revenue would go to the City. Acting City Clerk - Liquor License - Ms. Woodbury reported on the invoice for payment to renew the city's liquor license. Mr. Killen moved to approval payment. Ms. Arp seconded and the motion carried unanimously. Mayor And Council Comments And Reports Ms. Arp brought up the Renfro request of utility adjustment that had been placed on the table. Mr. Colton reiterated the council's position on "last minute" items being presented. Council directed staff to include the Renfro item on the agenda for the next meeting. Ms. Arp suggested and it was agreed that the City Manager selection committee get together to formulate a list of questions for the personal interviews. 8 Ms. Arp mentioned that Rick Fereday had inquired about investigating the possibility of an advisory ballot regarding the Local Option Tax matter. Mr. Colton stated that he felt that was the least scientific means of finding out something. There was discussion on ways the committee could proceed to work on the proposed tax, apportion revenue by % rather than dollar amounts toward projects, combination of tax types, etc. Mr. Eimers inquired about the status of water shut -offs. Mr. Henderson stated that the ordinance compels it, but few accounts are actually shut off. It was stated that there was a process to allow for means of relief under a hardship classification. Mr. Eimers stated that he had been in contact with personnel from the Environment Finance Center regarding the city's financial burden resulting from the water system improvements. A letter had been compiled to be sent to the Senate and House representatives requesting support for financial assistance. Mr. Colton had no further comments Mr. Killen urged staff to contact the DEO and request a list of cities and communities (as stated in their letter) who had been successful in meeting the water quality standards. He further suggested contacting those cities and communities to see how they were able to meet the requirements. Mr. Eimers stressed opening discussion on controlling the water shed of the Big Payette Lake. Adjournment Without further business, Mr. Colton moved to adjourn. Mr. Killen seconded and the motion carried unanimously. The Council adjourned at 9:50 PM. ATTEST: Cherry oodbury Acting pity Clerk 9 William M. Killen, Mayor