HomeMy Public PortalAboutDecember 4 2002 Regular Session Greencastle Park Board of Commissioners
Minutes
Regular Session
December 4, 2002
Present: Mace Terry,Leslie Hanson, Rod Weinschenk, Tim Trigg, Becky Harlan,
Margot Payne, David Bault, Tom Roach
1. Call to Order: The meeting was called to order by M. Terry at 7:00 p.m.
2. Approval of Minutes: A motion to approve the minutes from November 6, 2002
made by B. Harlan and seconded by T. Trigg. The motion passed unanimously.
3. Finances:
a. Request to encumber$6,000 for payment of Gove &Associates contract: The
Park Board made a formal request to the council to encumber the money due to
Gove once the site plan has been completed.
b. Approval of Transfer of Funds: A motion was made by T. Trigg and seconded
by B. Harlan to request the transfer of funds for December. The motion passed
unanimously.
c. Approval of Monthly Claims and Invoices: A motion was made by B. Harlan
and seconded by T. Trigg to approve of the December Claims and Invoices. The
motion passed unanimously.
4. Public Input: Questions, Concerns, Statements: No public input.
5. Friends of the Park and Special Projects:
a. People Pathways Update: Joy Marley was present to request that the Park Board
send a letter of support to the DNR for a grant application for Phase IV. The
Board unanimously agreed to sign the letter.
b. Skatepark Project Update: Jan Firebaugh was present to inform the board that
due to inclement weather construction has stopped on the project. They will be
back in the spring and Jan reminded the board that the contract states that the
skatepark will be completed by the end of May.
c. Emerald Palace Project Update: It was reported that the sidewalk would not
be installed until the spring.
d. Putnam County Sports Park Update: It was reported that there is a committee
meeting scheduled for December 12th. A usage contract will be discussed.
6. Old Business: No old business came before the board.
7. New Business: Rod reported that Call from Santa will take place December 21st.
8. Director's Report:
a. Recreational Needs Assessment/Master Plan Update: L. Hanson reported that
she and Rod had met with Terry and Kelly to work on an implementation
schedule. A draft copy of the 2003-2007 Master Plan was also passed out to the
board. The board will be voting on the Master Plan at the January meeting.
b. Pepsi Contract Update: Rod reported on information he has received from
Pepsi concerning what we can put in the machines. The board will make final
decisions in early 2003.
c. Youth Basketball Program: Rod reported that 265 children are signed up for the
program and that games start December 14th.
9. Adjournment: The meeting was adjourned at 7:35 p.m.
SIGNATURES OF GOVERNING BOARD
Mace Terry, President Becky Harlan, Vice President
Leslie Hanson,Secretary Tim Trigg
GREENCASTLE PARKS &R ECREATION DEPARTMENT
DECEMBER, 2002
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
A& C Products, Inc. Pea gravel for playground 291.48
ADT Security Services Pool security service 67.53
Black Lumber Co. 6"x 6"border timbers 767.14
Bright Futures 2 drawing pads 5.80
Bumgardner's Auto Repair Distributor cap, wires and sealer 43.20
Butler's LP &Fertilizer Polyfelt 410.00
Cox's Plant Farm 2 burning bushes for abuse memorial 17.82
Davidson's Greenhouse Transplant 2 trees at Robe-Ann Park 425.00
Eva Smith Refund swimming lesson fees 20.00
Headley Hardware, Inc. Plastic ties, concrete mix, leaf rakes 60.02
HOP Telecom, Inc. Air.HOP access 50.00
Horizon Business Center Receipt book,poster board, 3-hole punch 111.52
Humphrey's Outdoor Pwr. Oil, filter& fluids 20.50
Humphrey's Outdoor Pwr. Discharge chute, pin tool&hair pin 108.99
Indiana Park&Rec. Assoc. Annual membership dues 360.00
In The Swim 12 chaise lounge deck chairs 2,036.88
In The Swim MSDS Right-To-Know Ctr. & signs 117.79
Little Tikes Commercial Play Playground equipment, parts&paint 5,843.00
Lowe's Home Improvement 10"tables saw,tarp,tape measure, clamps 440.86
M&R Auto Parts Gas, oil, air &breather filters, plugs &hose 31.59
Midland Coop Gasoline& diesel fuel 144.59
Midland Coop Gasoline &diesel fuel 94.33
Midland Implement Hinge &mower deck repairs 96.43
Neal Tire Repair flat tire 13.91
Park Non-Reverting Capital Transfer per ordinance 15,000.00
Pat's Ace Hardware General supplies: 9 invoices 275.56
Walmart Office supplies: 3 ring binder & folders 27.98
Walmart General supplies: Cleaners, garbage bags, t.p. 54.13
TOTAL EXPENSES $26,936.05
PARK NON-REVERTING BASKETBALL FUND
Collegiate Pacific 12 Basketballs 162.72
Rod Weinschenk Youth Basketball Director 1,000.00
TOTAL EXPENSES $1,162.72
GRAND TOTAL $28,098.77
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket
consisting of 1 page and except for claims not allowed as shown on the Docket such claims are
hereby allowed in the total amount of$28,098.77 dated this 4th day of December, 2002.
SIGNATURES OF GOVERNING BOARD
P`\
Mace Terry, President Becky Harlan, Vice President
Leslie Hanson, Secretary Tim Trigg