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HomeMy Public PortalAboutCouncil Minutes 1997 12/18CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - December 18, 1997 Table Of Contents Call To Order And Roll Call 3 Consent Agenda 3 Public Hearing 4 Unfinished Business 4 Ordinance No. 708 4 Ordinance No. 711 4 Comprehensive Plan 4 Community Block Grant 5 Selection Of City Manager 5 Utility Account Adjustment Request - Renfro 5 Cellular Phones - Police 6 Spring Mountain Ranch Master Addendum 6 New Business 6 Boise Snowmobile Club 6 Water Rate Report 7 1998 Liquor Licenses 7 Golf Course Advisory Committee 7 Utility Account Adjustment Request - Johnston 8 Utility Account Adjustment Request - Griffith 8 Utility Account Adjustment Request - Haynes 8 Drainage Basin 5 - Medley Sports 8 Staff Reports 9 Mayor And Council Comments & Reports 10 Adjournment 10 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Killen at 7:00 p.m. Mr. Eimers, Mr. Martens, Mr. Killen, Mr. Colton, and Ms. Arp answered the roll call. A quorum was present. Members of the staff present were Acting City Manager Jim Henderson, City Attorney Ted Burton, and Acting City Clerk Cherry Woodbury. Consent Agenda Minutes Of December 13, 1997 - Special Meeting Minutes Of December 4, 1997 - Regular Meeting Minutes Of November 20, 1997 - Regular Meeting Vendor Invoice Approval List Report Dated December 15, 1997 Payroll Report Dated December 2, 1997 Hand Check For January Utility Billing Ms. Arp noted corrections to the minutes of November 20th and December 4th. Mr. Martens inquired about the following: - The $60+ late charge on the credit cards - Funds from the Weishart rental - Payments to gymnastic instructors and Dale Points Mr. Eimers inquired about the following: - The Access long distance phone bills - Charges from Alpha Omega - Propane charge for Public Works - Idaho Power expense for street lights - McCall Auto Parts bill for $1695.60 for an engine (Mr. Henderson to investigate) - The Mountain Title charge re Post Office - Charges from Sensus - The $518.84 expense for jeans from Wearguard Mr. Eimers also noted that employee time off was around 17%. Mr. Henderson reported on the Personnel Policy allotted vacation and sick leave per employee. Mr. Martens moved to approve the Consent Agenda subject to the changes noted. Mr. Colton seconded and the motion carried unanimously. 3 Public Hearing Mr. Karl Augustine, Ida Ore Planning, presented a summary of the South Loop Water project and how Community Development Block grant funds were used for the construction of the project. He called for any public comments on the project. Mr. Killen declared the record open to comment on the project, cost, or scope of work. No comments were made. Mr. Killen closed the record. Mr. Killen thanked Mr. Augustine on behalf of the city and commented on the success of the project. Unfinished Business Ordinance No. 708 Mr. Andy Locke reported on this ordinance adopting the implementing the Downtown Master Plan. He stated that the ordinance had been presented at the last meeting and the first reading had been approved. Ms. Arp moved to suspend the rules and read by title only, waive the three readings, and adopt Ordinance No. 708. Mr. Martens seconded. At a roll call vote Ms. Arp, Mr. Martens, Mr. Colton, Mr. Eimers and Mr. Killen voted "aye". The motion carried. Mr. Burton read Ordinance No. 708 by title only. Mr. Martens moved to approve Ordinance No. 708. Mr. Colton seconded and the motion carried unanimously. Ordinance No. 711 - Signs Mr. Andy Locke reported on the status of the Sign Ordinance. There was discussion concerning which group (the committee, commission, or commissioners) should schedule a public hearing. Mr. Burton noted that either the city committee or the county could hold the public hearing. Ms. Arp inquired about the timeframe involved. Mr. Locke stated that the public hearing could be on January 21, 1998, at a joint meeting. Comprehensive Plan Mr. Andy Locke reported that a mailing went out to area organizations soliciting involvement. The Advocate and Star Newspapers will have articles published before the January 14, 1998, meetings (one at 10:00 am - 1:00 pm and one at 6:30 pm - 9:30 pm) at Shore Lodge. 4 Community Block Grants Ms. Jackie Fields presented an update on the proposal for grant administrators. Due to lack of response, Ms. Fields stated that the deadline had been extended to December 22nd and everyone had been contacted again. She stated that staff was also looking for committee members to participate. To date fifteen individuals have shown interest. Ms. Fields requested that the council accept the appointment of all the individuals on the list. Mr. Killen moved to appoint the individuals listed plus one council member and one city P & Z Commission member to the Downtown Improvement Project Committee. Mr. Colton seconded and the motion carried unanimously. Mr. Allen Muller as a new council member was asked to serve and later accepted. Council also directed Mr. Jim Henderson to compile a list of all the Committees and Boards where council members are to serve. The list will be reviewed and appointments decided at the January 8, 1998, regular council meeting. Selection Of City Manager Mr. Henderson reported on summary of staff evaluations made during the candidate interviews and open house. The summary showed total points of 1411 for Mr. Koelsch and 1573 for Mr. Olson. Mr. Martens commented that he had received another contact source - Association of Washington Cities - to review on Mr. Olson. This was going to be investigated Friday morning. Mr. Eimers stated that with the exception of Scott Davenport and Dean Martens, all other selection committee members recommended making the offer to Mr. Olson. Mr. Eimers moved to approve offering the position of City Manager to Mr. Olson subject to findings when contacting the Association of Washington Cities. Ms. Arp seconded and the motion carried unanimously. Mr. Killen suggested that the offer be made with a one week response time requested. It was also decided that Mr. Koelsch was not a suitable backup and should Mr. Olson decline, the selection process would again be undertaken. Mr. Martens thanked the selection committee for their time and effort. Adjustment Of Utility Account - Robert Renfro Mr. Henderson gave a report on the Renfro request. It was noted that the leak repair was made September 29th, but the consumption went down in August. Mr. Henderson stated that the water was delivered and the leak only partially explained the high consumption. Mr. Eimers moved to have Mr. Henderson contact the customer and inquire as to what the customer thought may accbunffor this drop even before the leak was repaired. Ms. Arp seconded and the motion carried unanimously. 5 Cellular Phones - Police Department Carla Donica summarized the contract with Airtouch Cellular and the associated costs. The contract will expire in April of 1998. Ms. Donica stated that the current contract included 90 minutes free. Mr. Colton noted that the cell phone are used to respond to people/public who have called in and the officers are in the field. Mr. Killen recommended that the alternatives be explored before the April contract is up. Spring Mountain Ranch - Master Addendum Mr. Ted Burton reported on the agreement to address "loose ends" on the SMR project. Mr. Burton noted and reviewed the changes to the addendum. Mr. Martens inquired about the maintenance cost involved with the landscaping of the water treatment plant. Mr. Burton requested that council approve entering into the agreement and authorize the Acting City Manager to sign. Mr. Killen mentioned the major benefits to safety, fire & ambulance service, homeowners, etc. in Section 3 dealing with road width. Mr. Arp moved to approve the Spring Mountain Ranch Master Addendum as amended. Mr. Martens seconded. At a roll call vote Ms. Arp, Mr. Martens, Mr. Eimers, Mr. Colton and Mr. Killen voted "aye". The motion carried. Mr. Killen moved for a five minute recess. Mr. Martens seconded and the motion carried unanimously. The council reconvened at 8:50 pm. New Business Boise Snowmobile Club Joe Dalrymple made a presentation on the fun run for January 10th & 11 th to support the Special Olympics. The ride would be from Cougar Mountain Lodge to West Mountain. There would be approximately 65 sleds involved and many would be riding into McCall for accommodations. Mr. Dalrymple stated he had obtained the approval of the Police Chief, but was requesting council to waiver the sticker charge since it was a special event. Mr. Killen replied that the ordinance applying to snowmobiles could not be waivered. Ms. Arp commented that the ordinance did incorporate special events. Mr. Killen requested that the Boise Snowmobile Club conduct the safety inspection, check for insurance and flags, and ensure that the sled are in conformance to accomplish public safety. Mr. Dalrymple stated that a check point would be established to conduct the inspection. Mr. Killen moved to approve the request to provide inspection forms and stickers and for the club to designate an inspector to complete the forms and affix the stickers. Ms. 6 Arp and Mr. Killen commented that the club could then make some sort of donation to the Special Olympics and/or publicity brochures on McCall be distributed to club members. Mr. Colton seconded the motion on the floor and the motion carried unanimously. Mr. Henderson was to compile a letter to the Boise Snowmobile Club and include the forms, stickers, and brochures. Water Rate Report Mr. Killen suggested setting a public hearing date. Mr. Eimers moved to set Saturday, January 10, 1998, at 10:00 am at the Golf Course Clubhouse for a public hearing on the proposed water rates and to invite all Ad Hoc Committee members to be present. Ms. Arp seconded and the motion carried unanimously. 1998 Liquor Licenses Ms. Cherry Woodbury presented information on the updated list of businesses applying for renewal of beer, wine and liquor licenses. Mr. Killen moved to approve the reissuance of beer, wine and liquor licenses. Mr. Martens seconded and the motion carried unanimously. Golf Course Advisory Committee The following action was taken by council on the various requests made by the committee: - Ms. Arp moved to approve the season pass refund to Mark McCarroll due to illness. Mr. Killen seconded and the motion carried unanimously. - Ms. Arp moved to approve the season pass refund to Marion Kalbus due to illness. Mr. Martens seconded and the motion carried unanimously. - Council took no action on reviewing the budget and looking at the Revenue Charges for Services of $738,445.00. Council directed the Acting City Manager to monitor and ensure close controls over expenditures. - Mr. Killen moved to approve * An all day 9 hole rate at $12.00 weekdays and $14.00 weekends * That the Early Bird pass be eliminated * The Green Fees be kept at the current price * The Trail Fees be kept at the current price * That the College pass be available - not eliminated as recommended by committee * The Junior Pass be increased to $75.00 for McCall Donnelly School District and $150.00 for all other juniors 7 * Subject to noted change a weekday pass at $275.00 (Monday - Friday Thursday) be available * Locker fees be increased to $30.00 Mr. Martens seconded and the motion carried unanimously. Council directed Mr. Henderson to investigate the current tournament fee and whatever was budgeted should be implemented. Mr. Eimers inquired about what would happen if the Golf Course ran in the red. Mr. Killen pointed out that the revenues are not known until the 2nd half. Mr. Colton stated that just because funds were budgeted does not mean they should be spent if revenues are not met. Request For Utility Adjustment - Leeann Johnston Ms. Arp moved to approve staffs recommendation for an adjustment due to incorrect mailing of bill. Mr. Eimers seconded and the motion carried unanimously. Request For Utility Adjustment - Carol Griffith Ms. Cherry Woodbury reported on the request for adjustment and noted the customer's letter relating to a hardship. Ms. Woodbury recommended approving the setting of a payment plan. Mr. Colton moved to approve the staffs recommendation and amortize the outstanding balance due over a 12 month period. Mr. Eimers seconded and the motion carried unanimously. Request For Utility Adjustment - Tom Haynes Mr. Killen moved to adopt staffs recommendation to deny request for adjustment. Mr. Colton seconded and the motion carried unanimously. Drainage Basin 5 - Medley Sports Wetlands Ms. Jackie Fields reported the grant to develop a regional Best Management Practice wetlands behind Medley's. Discussion followed on how the point of elevation was taken, what the reasonable fill level was, and what the parameters were. Mr. John Hanks, owner, stated that he felt it was a positive proposal but would withdraw if there was an issue over the fill grade. Mr. Burton pointed out the difficulty of determining any natural grade. Mr. Killen moved to adopt the revised agreement between the City of McCall and Sarjak Enterprises Inc. Mr. Colton seconded. At a roll call vote Mr. Killen, Mr. Colton, Mr. Eimers, Mr. Martens, and Ms. Arp voted "aye". 8 Staff Reports Interim City Manager - Mr. Henderson presented the additional list of invoices and noted the LID No. 5 bond payments that were due. Ms. Arp moved to approve the added invoice report. Mr. Martens seconded and the motion carried unanimously. - Mr. Henderson reported on the audit Management Letter. He stated that the auditors felt the need to get the document published. - Mr. Henderson reported that the LID No. 4 Carico Sub assessment roll was almost complete. A resolution for a public hearing would need to be adopted. Mr. Henderson proposed a special council meeting be set for Monday, December 29th. - It was requested by Mr. Henderson that Bill Killen and Dean Martens return the City Code books and Personnel Policy Manuals. - Mr. Henderson requested a vacation day of December 26th. Mr. Killen requested that businesses be contacted regarding snow removal on abutting sidewalks. Mr. Martens noted the need for snow removal on the walk path on the Lardo Bridge. Ms. Arp commented on Shore Lodge plowing and piling the snow right next to the river and lake where run off would take place. Mr. Burton commented that the ordinance on the subject was outdated and needed to be revised. Mr. Henderson was directed to contact the Local Option Tax Committee members to request that they continue to investigate different tax combinations and possible projects. City Attorney - A written report was noted. - Mr. Burton stated that the major items were either in his report or were already brought up during the meeting. He added that the Consent Order was getting close to completion. Acting City Clerk - A written report was noted. Public Works Director - A written report was noted. 9 Mayor And Council Comments And Reports Mr. Colton stress the need for the new council to decide on a member to the Urban Renewal Board as there will not be a quorum. Ms. Arp commented on the Waterways correspondence. Mr. Eimers inquired about a thank you letter to the Idaho Rural Water Association. Ms. Woodbury was directed to write the letter. Mr. Eimers also suggested that the radio station be contacted with the agenda and public hearing notices. Ms. Woodbury was instructed to add the radio station when posting notices. Mr. Martens thanked the other council members and the city staff for the rewarding experience of serving on the council. Mr. Killen noted an Idaho Housing finance report he had received and commented that McCall was trying to address the issue of affordable housing in the area. Mr. Killen reported on the response to the letters written to Kempthorne, Chenoweth, and Craig requesting financial assistance from the Environmental Finance Center - Bill Jarocki. A meeting is scheduled in Boise for Monday, December 22nd. Adjournment Without further business, Mr. Colton moved to adjourn. Mr. Killen seconded and the motion carried unanimously. The Council adjourned at 11:15 PM. ATTEST: 6 Cherry WoodActing City Cle 10 William M. Killen, Mayor