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HomeMy Public PortalAboutCouncil Minutes 1998 02/26MINUTES McCall City Coundl Regular Meeting Thursday, February 26, 1998 TABLE OF CONTENTS CALL TO ORDER AND ROLL CALL PUBLIC COMMENT CONSENT AGENDA UNFINISHED BUSINESS AB 98-11-WATER RATE REPORT AB 98-14-VALUE ENGINEERING NEW BUSINESS AB 98-15 - INDEPENDENT AUDrr REPORT AB 98-19--CASCADE RESERVOIR COORDINATING COUNCIL MEMBERSHIP AB 98-16--ZONING MAP AMENDMENT AB 98-18 WEB$1TE MANAGEMENT REPORTS 4 5 5 5 CITY MANAGER STAFF COUNCIL 5 5 5 COMM1TTEE~ COMMISSIONS~ BOARD REPORTS 6 The meeting was called to order at 7:00 PM. Ms. Arp, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. The Mayor called for public comment. The following were heard: Joy McMann requested that the banners for Winter Carnival which were approved for display through the end of February be permitted through March 15, 1998 to permit their display dudng the Winter Games. After discussion, Mr. Eimers moved to approve the request. Mr. Muller seconded and the motion carded unanimous. Ms. McMann further requested that the banners be permitted year-round. Mr. Burton pointed out that such an action required Planning and Zoning action. The council by consensus ordered the matter to the Planning and Zoning Commissions requesting expeditious action. · Mr. Ted Winkle stated that he had concerns about the website management contract later on the agenda. He requested that the matter be put our for bid and that the council make sure that the benefits of the website exceed the cost. · George Wagner and Kirby Vickers provided an update on J-Ditch further discussion on the matter was deferred to Value Engineering Agenda item · Stan Sears requested that the contract on website management be put out to bid. · Scotty Davenport read letter respecting the police department and requested that the council retain the current configuration of the police department. · AB 98-17wBike Trails Master Plan-Tomi Grote reviewed the history of project and presented a master plan. After discussion, Ms. Arp moved to remand the matter to the planning and zoning commissions. Mr. Muller seconded and the motion carded unanimously. The following items were listed on the consent agenda: · Minutes Of February 12, 1998 - Regular Meeting · Electronic Payment of Water Revenue Bonds For 1994 & 1996 Series · Invoice Approval Report Dated February 19, 1998 · Payroll Report Dated February 17, 1998 · Payroll Report Dated February 10, 1998 · AB 98-12 Golf Course Advisory Committee Vacancy - Craig Collins Appointment · AB 98-13 Urban Renewal Agency Vacancy - Curt Spalding Appointment 3 After discussion, Ms. Arp moved to approve the consent agenda. Mr. Muller seconded and the motion carded unanimously. AB g8-11-Water Rate Report Rich Harbart RH2 Engineering, presented his report and recommendation for a water rate. After discussion, Mr. Muller moved to present a table showing all of the presented alternatives as notice for a public hearing on setting water rates. Mr. Venable seconded and the motion carried unanimously. Mr. Eimers moved to set a public headng on water rates for 10:00 AM, March 21, 1998 at the Golf Course Clubhouse. Mr. Muller seconded and the motion carded unanimously. AB 9~14.Value EngJr~cring Mr. Olson gave a report stating that Value Engineering should be implemented on the J-Ditch Project. Ms. Arp asked about the stop on the J-Ditch Project. Mr. Olson stated that the impact on sewer rates had not been evaluated and that extensive geological studies had been conducted on property that was not owned. Ms. Arp stated that the J-U-B contract had been approved by the full council and that she was concerned that public policy decisions were being made in other than a public forum. George Wagner and Kirby Vickers expressed concern about the time-line and that delays might endanger the Bureau of Reclamation Funds. Mr. Olson responded that he had assurances from DEQ that the funding was not in jeopardy. Ted Whiteman also stated that the design time-line was tight and strongly recommended that funding assurance be obtained in writing from DEQ and BOR. After discussion, the council by consensus directed Mr. Olson to get the funding assurances in writing as discussed. Ms. Arp requested that this item be placed on the next agenda. 98-2O Res~utkm.-98 respecting ~,e changes Mr. Olson gave a report. After discussion, the matter was order to the next agenda. AB 98-15 - Independent Audit Report Jae Hallett, Audit Partner for Balukoff, Lindstrom & Co. reported on the audit of the city's financial statement for the year ended September 30, 1997. After discussion, the council ordered that a report of actions taken on the management letter be placed on a council agenda within two months. 4 AB 98.19-Cascade Reservoir CooI1]Jltat~llg Council Membemhip Mr. Olson reported that Ted Whiteman had offered his resignation due to change in council and recommend that his appointment be reconfirmed. Ms. Arp moved to reconfirm the appointment of Ted Whiteman as the city's representative on the Cascade Reservoir Coordinating Council. Mr. Muller seconded and the motion carried unanimously. City Engineer Jackie Fields gave a report noting that the current zoning for the storage lagoon site was inappropriate for that purpose. Ms. Arp moved to request that the Area of City Impact Planning and Zoning Commission initiate a Zoning Map Amendment as recommended. Mr. Muller seconded and the motion carried unanimously. AB 98-18 Website Management Mr. Olson gave a report addressing some of the concerns stated eadier by Mr. Sears and Mr. Winkle. After discussion, Ms. Arp moved to approve the contract but that staff solicit proposals to be received and evaluation by June 1998. Mr. Muller seconded. At a roll call vote, Ms. Arp and Messrs. Muller, Venable and Eimers voted "aye." The motion carried. c~y Manager Mr. Olson provided copies of 1he city newsletter. Mr. Burton reviewed the Open Records Act respecting employee privacy. He pointed out that the only thing public about an employee was the name, dates of employment, and rate of compensation. He also pointed out that some time cards reflected information respecting investigations which must also be kept confidential. Ms. Arp pointed out that the payroll approval report contained considerable information and was being included in council packets which were available to the public. Staff was directed to investigate and report further. Mr. Burton was asked about the status of the Consent Order. Mr. Burton reported that the Cascade Reservoir Association was not cooperating and that the Attorney General's Office was removing the association from the Consent Order. Council Mr. Muller asked about the bulk fuel system. Mr. Olson reported that the staff was still working on its analysis but was nearly finished. Ms. Arp asked about evaluating the City Manager. Mr. Olson stated that he was still working on his goals and objectives. By consensus, the evaluation was set for completion of six-months service. Mr. Eimers requested information about the meeting to be organized by Environmental Finance Center. Mr. Henderson reported that the meeting had been set for April 17th and that the Center was working on invitations. The council noted the following committee and commission minutes: Urban Renewal Agency - January 27 and December 16, 1998 Planning and Zoning Commission Minutes - February 3, January 20, and January 6, 1998 Parks And Recreation Advisory Committee Minutes - December 5, 1998 A'FrEST: Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded and the motion carried unanimously. The council adjourned at 12:55 A.M. February 27, 1998. Kirk L. Eimers, Mayor ~Clerk