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HomeMy Public PortalAboutCouncil Minutes 1998 03/13City of McCall Minutes McCall City Council, Regular Meeting, Thursday, March 13,1998 Table of Contents CALL TO ORDER AND ROLL CALL 1 PUBLIC COMMENT 1 PUBLIC HEARING ON SEWER CAPITALIZATION FEES 1 AGENDA BILL 98-14-VALUE ENGINEERING FOR THE J-DITCH PROJECT 2 AGENDA BILL 98-27-BUREAU OF RECLAMATION AGREMENT 3 AGENDA BILL 98-21-ORDINANCE NO.721 AUTHORIZING THE SALE OF L.I.D. NO.4 BONDS3 CONSENT AGENDA 3 AGENDA BILL 98-25-INTERMOUNTAIN REGIONAL LEARNING CENTER 3 AGENDA BILL 98-26-RESOLUTION NO.3-98 INCREASING GOLF FEES. 4 CONSENT AGENDA (CONTINUED) 4 AGENDA BILL 98-20--RESOLUTION NO.2-98 RELATING TO THE EtI'ECTIVE DATE OF FEE CHANGES 4 AGENDA BILL 98-22-PAY REQUEST NO.9 TURF SPRINKLER CO. 4 AGENDA BILL 98-23-CHANGE ORDER NO.3 TURF SPRINKLER CO. 4 AGENDA BILL 98-24-BID BOND OF ELLIOT SCOTT EARTILMOVING 5 REPORTS 5 MR. COLTON 5 MS. ARP 5 ADJOURNMENT 5 2 Minutes, McCall City Council Regular Meeting, Thursday, March 13, 1998 Call to Order and Roll Call The meeting was called to order by Mayor Kirk Eimers at 7:00 P.M. Ms. Arp, Messrs. Colton, Muller, Venable and Eimers answered the roll call. A quorum was present. City Manager Brian Olson, City Clerk -Treasurer James Henderson and City Attomey Edward G. Burton of the city staff were also present. Public Comment The mayor called for comments from the public. The following were heard: Anita Wingle, President of the Ladys Golf Association stated that she was concemed that increasing the golf fees as proposed later in the agenda would result if fewer rounds of play and decrease rather than increase revenues Tom Reedy, President of the Men's Golf Association who objected to increasing fees for residents. Ted Whiteman, Past Chairman of the Golf Advisory Committee who recognized the need to increase revenues to pay for the new sprinkler system but that the golf course should not provide cash for other programs and the fees should be kept moderate for local players. Bill Killen, who cautioned that fees could drive golfers to Meadow Creek. Bill Johnson, Manager of Shore Lodge and Meadow Creek who stated that the proposed Daily Greens fees were less than that to be charged in Meadow Creek next season and suggested some joint marketing. Susie Malstrom who stated that one shouldn't compare one course with another and if the rates were increased as proposed she would go to Cascade or Boise. Public Hearing on Sewer Capitalization Fees City Engineer Jackie Fields gave and introductory report, pointing out that the fees had not been changed since at least 1964. The mayor then opened the hearing to public testimony. The following were heard: Bill Killen who asked for clarification whether or not the proposed fee included the connecton charge. Ms. Fields reported that the proposal was to increase the capitalization fee to $2,500. The connection fee would remain at $150. Since no one else wished to be heard, the mayor closed the hearing to public testimony. Mr. Colton suggested that the file remain open to receive written comments until a certain time. He further suggested that a decision on the matter be table until after consideration of Agenda Bill 98-20 later on the agenda. The council by consensus agreed. Agenda Bill 98-14—Value Engineering for the J-Ditch Project Mr. Olson gave a report that he and the mayor had reviewed the proposals and recommended RH2 Engineering to do the work. Mr. Olson pointed out that presently the engineers were working on a plan that included property the city did not yet own. Steve West of the Division of Environmental Quality stated that he supported Value Engineering. Ms. Arp asked what would be gained by delaying the project for Value Engineering. Mr. West stated that the city would gain assurance the fees were being spent in the most effective way. Mr. Colton asked when was the "drop dead" date for the BOR grant and what was in writing. He was informed that the writing was contained in a contract to be considered later in the agenda. Ms. Arp asked if $39,000 was to total cost. Mr. Olson stated that $39,000 was the RH2 fee but there would be an additional fee for J-U-B work. He stated that the amount proposed was for about $10,000 but thought that $5,000 was more reasonable and wanted to negotiate further. Mr. Burton pointed out that some of the work was needed on the proposed site was necessary to determine if the site was suitable. He further reported that the purchase agreement was awaiting signature. When asked, Mr. Burton suggested that the RH2 contract be amended to modify the risk allocation paragraph. Mr. Venable moved to accept the proposal as amended. Mr. Eimers seconded. At a roll call vote Messrs. Venable, Eimers and Muller voted "aye." Ms. Arp and Mr. Colton voted "no." The motion carried. Mr. Olson requested one or two members of the council be present at a team -building session. George Wagner of J-U-B Engineers briefly outlined J-U-B's involvement and costs. He presented a Professional Services Agreement estimating the costs to be approximately $10,000. Mr. Olson stated that he wanted to negotiate this cost as he thought it was too high. After discussion, Mr. Colton moved to approve the agreement not to exceed $10,000. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Ms. Arp, Mr. Muller and Mr. Venable voted "aye." The motion carried. 2 Agenda Bill 98-27—Bureau of Reclamation Agrement . Olson gava' t orE ouiii a a`cooperative agree partial funding of ire J-Ditch Project. After discussion, Mr. Eimers moved to approve the agreement. Ms. Arp seconded. At a roll call vote, Mr. Eimers, Ms. Arp, Mr. Colton, Mr. Muller and Mr. Venable voted "aye." The motion carried. Agenda Bill 98-21—Ordinance No. 721 Authorizing the Sale of L.I.D. No. 4 Bonds Mike Moore of Moore and McFadden reviewed the ordinance. Bob Hildeman of US Bank presented an offer from Mr. Chester Graham to purchase the bonds. After discussion, Ms. Arp moved to suspend the rules requiring three separate readings and reading in full. Mr. Muller seconded. At a roll call vote, Ms. Arp and Messrs. Muller, Colton, Eimers and Venable voted "aye." The motion carried. Mr. Burton read the ordinance by title as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO, AUTHORIZING THE ISSUANCE AND SALE OF LOCAL IMPROVEMENT DISTRICT NO. 4 BONDS; SPECIFYING THE DATE, FORM, INTEREST RATE, REGISTRATION, AND MATURITIES OF THE BONDS; ESTABLISHING A BOND FUND, INTEREST FUND, AND RESERVE FUND; AUTHORIZING THE SALE OF THE BONDS AT PRIVATE SALE; PROVIDING COVENANTS; PROVIDING FOR RELATED MATTERS; AND PROVIDING AND EFFECTIVE DATE." Ms. Arp moved to adopt Ordinance No. 721 as proposed. Mr. Colton seconded. At a roll call vote, Ms. Arp and Messrs. Colton, Muller, Eimers and Venable voted "aye." The motion carried. Consent Agenda Mr. Muller asked that the item conceming the use of the old City Jail by the Explorer Post be removed and placed on the regular agenda at this time. SGT Moore of the McCall Police Department reported that the Explorer Post wanted to clean up the old Jail and use it as a meeting room and a booth to hand out information at Winter Camival and other events. Ms. Arp moved to approve the request subject to approval by the Historic Preservation Commission. Mr. Muller seconded and the motion carried unanimously. Agenda Bill 98-25—Intermountain Regional Learning Center Linda Heiter and Patsy Kelly gave a presentation on the Center requesting a letter of support to the University of Idaho outlining the need for education opportunities in McCall. The council by consensus agreed to provide a resolution to that effect. Ms. Heiter and Kelly further requested that the city donate the outdated computers to the center. After discussion, Mr. Colton moved to approve the sale of the computers to the center for $1. Mr. Eimers seconded and the motion carried unanimously. 3 Agenda Bill 98-26—Resolution No. 3-98 Increasing Golf Fees. Mr. Olson gave a report. After discussion and in view of the comments earlier in the meeting, Mr. Muller moved to postpone the matter to a special meeting at the Golf Course Clubhouse on March 23, 1998 at 7:00 P.M. Mr. Eimers seconded and the motion carried unanimously. Consent Agenda (Continued) The following items remained on the Consent Agenda: • Minutes of February 26, 1998—Regular Meeting • Invoice Approval Report dated March 6, 1998 • Payroll Report dated February 24, 1998 • Acknowledge Receipt of Claim for Damage -Catherine Dines Mr. Colton moved to approve the consent agenda. Ms. Arp seconded and the motion carried unanimously. Agenda Bill 98-20—Resolution No. 2-98 Relating to the Effective Date of Fee Changes Mr. Burton gave a report noting that eminent fee changes sometimes created a "land rush" just prior to the effective and that the resolution would make the effective date the date of proposals. The council discussed the matter but took no action to adopt the resolution. Agenda Bill 98-22—Pay Request No. 9 Turf Sprinkler Co. City Engineer Jackie Fields gave a report noting that the work for which payment was requested had been completed but that the approved change orders only covered part of the amount requested. After discussion, Mr. Colton moved to authorize payment of $10,454.40. Ms. Arp seconded and the motion carried unanimously. Agenda Bill 98-23—Change Order No. 3 Turf Sprinkler Co. Ms. Fields then gave a report that the Golf Superintendent, who was the Owner's Representative in the contract had directed that certain work be done and requested that the council ratify that action and to authorize payment of the remaining portion of Pay Request No. 9. Mr. Colton moved to approve Change Order No. 3 and authorize payment of $10,438.80. Ms. Arp seconded and the motion carried unanimously. 4 Agenda Bill 98-24—Bid Bond of Elliot Scott Earthmoving Ids gam a report' c irie the bid ° process br` theMa for Road Samar Project: Noting that since the city incurred significant costs when the apparent low bidder, Elliot Scott did not enter into a contract. After discussion, Mr. Muller moved to retain the bond and to give notice of default. Mr. Colton seconded and the motion carried unanimously. Reports Mr. Colton Ms. Arp Noted that council would soon be doing and evaluation of Mr. Olson and the council needed his goals and objectives. Mr. Olson stated that he would provide them at the next regular meeting. • Suggested that the evaluation be conducted at a noon meeting. • Suggested the Administrative Assistant keep a calendar of council members' absences. Adjournment Without further business, Mr. Muller moved to adjoum. Mr. Colton seconded and the motion carried unanimously. The council adjoumed at 11:35 P.M. ATTEST: James H. Henderson. City Clerk 5 Kirk L. Eimers, Mayor