HomeMy Public PortalAboutCouncil Minutes 1998 03/26CITY OF MC CALL
MINUTES
Regular Meeting
McCall City Council
Thursday - March 26, 199i
Table Of Contents
Call To Order And Roll Call 3
Public Comment 3
AB 98-33 VAC 98-1 Brown's Industries 3
Water Rate Issue............................................................................
3
AB 98-17 Master Bike Plan . 4
Unfinished Business 4
Value Engineering 4
AB 98-04 Sewer Capitalization Fees 6
AB 98-30 Community Vision `98 6
AB 98-31 Comprehensive Plan 6
AB 98-11 Water Rates ... 7
AB 98-26 Golf Course Fees ..................... 7
AB 98-32 Local Option Tax 7
New Business 7
AB 98-34 Council Goals 7
AB 98-35 Motion On Efficiency 8
AB 98-36 Airport Landing Fees 8
Additional Invoice Item ......... 8
Reports 8
Executive Session 9
Committee, Commissions, Board Reports 9
Adjournment 10
2
MINUTES
Call To Order And Roll Call
The meeting was called to order by Mayor Eimers at 7:00 p.m. Ms. Arp, Mr. Colton, Mr.
Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present.
Members of the staff present were City Manager Brian Olson, City Attorney Ted Burton,
and Deputy City Clerk Cherry Woodbury.
Public Comment
AB 98-33 VAC 98-1 Brown's industries
Steven Giacobbi requested that this item be brought forward. Mr. Giacobbi commented
that the findings of Planning and Zoning were acceptable. Andy Locke, P & Z
Administrator gave a brief presentation on this agenda bill to vacate a platted access
easement in the Payette Lakes Commercial Center. Mr. Colton moved to adopt the
Findings & Conclusions of the City Planning & Zoning Commission. Ms. Arp seconded
and the motion carried unanimously.
Peggy Ciemmer— New Post Office
Ms. Clemmer stated concerns for how much the current plans for the new post office
deviated from those previously presented. According to the current plans, a quarter
turn of the facility to the east would be required to locate the parking areas as originally
planned. She listed the action and follow-up that had been done to get data, plans and
information.
Mr. Colton commented that White -Leisure was the developer. According to the original
plans the parking was to be on the west. Mr. Muller raised concerns about the loading
area and mail truck traffic. Mr. Eimers and Mr. Colton suggested that a resolution be
written stating that the City Council and citizens of McCall stipulate that the post office
facility be rotated a quarter turn to the East to meet the original plans. Mr. Eimers
moved that a resolution be written. Ms. Arp seconded and the motion carried
unanimously.
Resolution No. 3-98 was prepared by City Attorney, Ted Burton, during the meeting.
The resolution was presented at the end of the meeting for signatures.
Judson Zenzic — Water Rate issue
Mr. Zenzick commented that if the suggested rates were viewed on a per gallon basis
there would be inequities. He felt that the rate alternatives under consideration did not
encourage conservation.
3
Dorrel Larson — Water Rate Issue
Mr. Larson expressed concern about the cost of irrigation. He suggested that an
allotment for irrigation be included in the usage amount. He felt an analysis by task
should be considered.
AB 98-17 Master Bike Plan
Andy Locke gave a presentation on the master plan. Tomi Grote requested that a
decision on this matter be made to finalize this step of the process. Ms. Arp inquired
about the location of the kiosk / boards. The issue of maintenance of the paths was
mentioned. Ms. Grote commented that both the Park Board and Transportation
Committee have adopted this plan. Mr. Locke stated that the plan was already
addressed in the City Code. Mr. Burton commented that the plan could also be
inserted in another section of the code. Ms. Arp moved to approve the current Bike
Master Plan dated March 1998. Mr. Muller seconded and the motioned carried
unanimously. Ms. Grote requested that the Transportation Committee oversee the
plan. Planning and Zoning was instructed to be sure that the bike plan be included in
next year's budget.
Consent Agenda
Minutes Of March 12, 1998 — Regular Meeting
Invoice Approval & Edit Reports Dated March 19, 1998
Hand Check For April Utility Bills
Payroll Report Dated March 13, 1998
Electronic Payment of Recreation bond Series 1989 - $9, 342.50
ICMA Membership
AB 98-29
Appointment To Fair Housing Committee — Bill Housdorf
Ms. Arp inquired about the following expenses
Newsletter expense
ICIIMA membership
Mr. Eimers inquired about the following:
The payment to Payette Lakes Sewer District
Silver Creek Irrigation
Mr. Colton moved to approve the Consent Agenda. Mr. Muller seconded and the
motion carried unanimously.
Unfinished Business
1
AB 98-14 Value Engineering
Rick Harbert gave a presentation on the participants and activities of the Value
4
Engineering forum that was currently being held in McCall on the J Ditch project.
Points being considered respective property values were:
Policy Issues
Alternatives
Cost
Timing
Risk
Day one of the forum was primarily a presentation by JUB Engineers. It was an
extensive review of the history of this project.
Day two focused on the Cascade Reservoir issues. It was noted that the phosphorus
as an element and phosphate as a compound were the crux of the problem.
Available alternatives that would reduce the bottom line cost to the city were
mentioned.
Mr. Harbert presented a Pollutant Loading Analysis graph. The following is a
breakdown of the pie chart for sources of phosphorus loading:
10% City of McCall & Payette Lakes Water & Sewer District
- 25% Agriculture
- 23% Internal Recycling (changes in level of the lake)
22% Forest
8% Precipitation
6% Urban
5% Septic
1 % Fish Hatchery
Mr. Harbert stated that the DEQ has a strong understanding of what the contributors
are of the phosphorus loading. He also pointed out that the amount of phosphorus
changes from year to year.
Mr. Harbert presented a summary of what has taken place thus far.
1) What had been constructed — The pipeline from the treatment plant, the mixing
station, the J Ditch pipeline for irrigation of effluent
2) Cost so far was calculated - $6,053,000.00
3) Funds received to date - $6,877,000.00
Net balance of $824,000.00
4) Cost of Phase II
Cell 1 - $3,400,000.00
Cell 2 - $3,400,000.00
Total - $6,800,000.00 (includes cost of acquiring needed property)
Total cost of Phase I and Phase II would be $12.8 million.
5
Mr. Harbert stated that the Phase II budget of $6.8 million included acquiring the
property for the storage cells.
Alternatives such as chemical treatment, bio, etc were considered and the cost ranged
from $6.2 - $6.4 million.
Larry Peterson, with the DEQ, spoke in support of the Value Engineering process. He
felt it would make sure goals were met, money spent to accomplish the most results,
etc. He also felt that if the BOR saw wise management and use of the current $2.5
million in funds, future requests by the city would be viewed more favorably.
Mr. Colton inquired about the status of the Consent Order. Mr. Olson commented that
the Cascade Reservoir Council legal personnel had made changes to the document
and it will come back before the city council. Mr. Peterson stated that the effluent
quality is a directive in the Consent Order and this may change after the Value
Engineering process. Mr. Colton was concerned about the current clause that allowed
the city to put the effluent water into the river if there was too much water and it could
not be eliminated via the J Ditch and other means.
Mr. Burton commented that there was more work to do on the Consent Order since the
city will not be completing Phase 11 this summer.
Mr. Olson commented that the Value Engineering process was very productive. He
requested that council consider this process on future capital expenditure projects.
AB 98-04 Sewer Capitalization Fees
Jackie Fields reported that no public comments had been received regarding the
increase in fees from $600 to $2500. Mr. Eimers moved to adopt Resolution No. 2-98
as interim increase in fees and amending the date to June 15, 1998. Ms. Arp seconded
and the motion carried unanimously.
AB 98-30 Community Vision `98
Mr. Eimers praised Andy Locke for the work done on the final report. Mr. Locke
presented a summary of the results of the Community Vision `98 forum.
AB 98-31 Comprehensive Plan
Andy Locke reported on the creation of the Comprehensive Plan Committees. Mr.
Colton moved to adopt staff recommendation for the seven committees and the list of
participants on the committees. Ms. Arp seconded and the motion carried
unanimously.
Ms. Arp expressed interest in serving on the Housing Committee.
Mr. Eimers moved for a 10 minute recess. Mr. Muller seconded and the motion carried
unanimously. The meeting reconvened at 9:15PM.
6
AB 98-11 Water Rates
Mr. Olson reported that he had met with Piper Jaffray on the financial aspects of the
rate issue and their recommendation was to proceed with one of the RH2 proposals.
Refinancing, setting up a line of credit, could be looked at after 1 - 2 years. A potential
lower interest rate could then be obtained.
After lengthy discussion and consideration, Mr. Eimers moved to accept Alternative #1
without summer surcharge, effective for the meter reading closest to April 1, 1998, and
for untreated water for the Golf Course, to accept the option as recommended by the
consultant (RH2). Ms. Arp seconded. Mr. Eimers, Ms. Arp, Mr. Venable and Mr. Muller
voted "aye". Mr. Colton voted "nye".
AB 98-26 Golf Course Fees
Mr. Olson reported on the information received at the special meeting of March 23rd
and presented revenue information. At the current fees schedule there would need to
be a 25% increase in business to cover all expenditures.
Mr. Colton inquired if some funds not expended during the year could cover these
costs. Mr. Muller felt that the 25% increase in business was achievable with marketing
and advertising. He also commented on the potential improvement of the course this
season due to the new irrigation system.
Council members felt that the green fees schedule was appropriate but could not
decide on the season pass fees and other options presented. There was also
discussion about the budget figures used in the revenue information. Thus, the council
felt more information and time was needed to make a final decision.
A special meeting was set for Friday, April 3rd, at 5:00PM to continue discussion and
consider Golf Course fees for the 1998 season.
AB 98-32 Local Option Tax
Mr. Olson presented an update on the local option tax proposal. The data presented
showed that revenue of $350,000 - $400,000 per year could be generated. Ms. Arp
suggested contacting BSU or U of I to compile a public survey on the issue in order to
be technically accurate and unbiased. Council directed staff to contact the colleges on
compiling a survey.
New Business
AB 98-34 Council Goals
Mr. Olson presented the goals noted in the agenda bill. Ms. Arp requested that 1)
Comprehensive Plan and 2) affordable housing be added to the list. Ms. Arp also
requested at Mr. Olson regularly submit a city manager's activity report summarizing
the status of projects, issues and meetings. Mr. Olson will compile a format to be used.
Council requested that this matter be put on the next agenda.
7
Mr. Olson will review the options of sharing staff between departments and part time
support.
AB 98-35 Motion On Efficiency
Mr. Olson spoke on providing services at a lower cost. Mr. Muller noted the dollars
saved on researching the diesel fuel refund. There was some discussion regarding
employee incentives for realized cost savings in efficiency. Mr. Eimers moved to adopt
AB 98-35. Mr. Muller seconded and the motion carried unanimously.
AB 98-36 Airport Landing Fees
Mr. Burton reported on Ordinance No. 722. Gene Heikkola commented that he had
researched other airport operations and fee structures. The conclusion was that
commercial aircraft were charged a fee. Ms. Arp moved to suspend the rules requiring
reading in full and three separate readings for the consideration of Ordinance No. 722.
Mr. Muller seconded. At a roll call vote Mr. Venable, Ms. Arp, Mr. Eimers, Mr. Colton
and Mr. Muller voted "aye".
Mr. Burton read Ordinance No. 722 by title only. Mr. Colton moved to adopt Ordinance
No. 722. Mr. Muller seconded. At a roll call vote Mr. Venable, Ms. Arp, Mr. Eimers, Mr.
Colton, Mr. Muller voted "aye". The motion carried.
Mr. Colton moved to adopt Resolution 4-98. Mr. Muller seconded and the motion
carried unanimously.
Additional Item
Cherry Woodbury presented the additional invoice item payable to Colonial Insurance.
Mr. Eimers moved to approve payment. Mr. Colton seconded and the motion carried
unanimously.
Reports
City Manager
Mr. Olson reported on the Boys and Girls Club meeting.
City Attorney
Mr. Burton - Nothing further to report.
Deputy City Clerk
Cherry Woodbury reported on the cost savings obtained from Airtouch Cellular and
Idaho Power.
8
Mr. Venable
Commented on the steps RH2 took to obtain the necessary Idaho certification. Mr.
Venable also commended Rick Harbert on his presentation.
Mr. Colton
Again he expressed concern about the Consent Order and the fact that the DEQ has
not yet signed and returned the document. Mr. Colton also stated that he was not keen
on executive sessions and felt they were primarily for personnel issues.
Ms. Arp
Inquired about the status of Ordinance No. 711
Mr. Muller
No further comments
Mr. Eimers
Inquired if any council member was interested in serving on the Comprehensive State
Plan. Ms. Arp stated she would review the information and take it under consideration.
Executive Session
Pursuant to 67-2345(f) Idaho Code executive session was authorized to consult with
legal representatives in pending litigation. Mr. Eimers moved to go into executive
session. Mr. Muller seconded. At a roll call vote, Mr. Eimers, Mr. Muller, Mr. Venable,
Ms. Arp, and Mr. Colton voted "aye".
After concluding business Mr. Colton moved to come out of executive session. Ms. Arp
seconded and the motion carried. Mr. Eimers summarized the executive session on the
pending litigation.
Committee, Commissions, Board Reports
Transportation Advisory Committee Minutes
- February 11, 1998
City Planning and Zoning Commission Minutes
- February 17, 1998
Area Impact Planning and Zoning Commission Minutes
- March 10, 1998
February 10, 1998
Airport Advisory Committee Minutes
- March 17, 1998
March 4, 1998
9
Adjournment
Without further business, Mr. Eimers moved to adjourn. Mr. Venable seconded and the
motion carried unanimously. The council adjourned at 12:20 AM.
ATTEST:
Cherry Woodbury, Deputy City Clerk
Kirk Eimers, Mayor
10