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HomeMy Public PortalAboutCouncil Minutes 1998 03/26CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - March 26, 199i Table Of Contents Call To Order And Roll Call 3 Public Comment 3 AB 98-33 VAC 98-1 Brown's Industries 3 Water Rate Issue............................................................................ 3 AB 98-17 Master Bike Plan . 4 Unfinished Business 4 Value Engineering 4 AB 98-04 Sewer Capitalization Fees 6 AB 98-30 Community Vision `98 6 AB 98-31 Comprehensive Plan 6 AB 98-11 Water Rates ... 7 AB 98-26 Golf Course Fees ..................... 7 AB 98-32 Local Option Tax 7 New Business 7 AB 98-34 Council Goals 7 AB 98-35 Motion On Efficiency 8 AB 98-36 Airport Landing Fees 8 Additional Invoice Item ......... 8 Reports 8 Executive Session 9 Committee, Commissions, Board Reports 9 Adjournment 10 2 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Eimers at 7:00 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson, City Attorney Ted Burton, and Deputy City Clerk Cherry Woodbury. Public Comment AB 98-33 VAC 98-1 Brown's industries Steven Giacobbi requested that this item be brought forward. Mr. Giacobbi commented that the findings of Planning and Zoning were acceptable. Andy Locke, P & Z Administrator gave a brief presentation on this agenda bill to vacate a platted access easement in the Payette Lakes Commercial Center. Mr. Colton moved to adopt the Findings & Conclusions of the City Planning & Zoning Commission. Ms. Arp seconded and the motion carried unanimously. Peggy Ciemmer— New Post Office Ms. Clemmer stated concerns for how much the current plans for the new post office deviated from those previously presented. According to the current plans, a quarter turn of the facility to the east would be required to locate the parking areas as originally planned. She listed the action and follow-up that had been done to get data, plans and information. Mr. Colton commented that White -Leisure was the developer. According to the original plans the parking was to be on the west. Mr. Muller raised concerns about the loading area and mail truck traffic. Mr. Eimers and Mr. Colton suggested that a resolution be written stating that the City Council and citizens of McCall stipulate that the post office facility be rotated a quarter turn to the East to meet the original plans. Mr. Eimers moved that a resolution be written. Ms. Arp seconded and the motion carried unanimously. Resolution No. 3-98 was prepared by City Attorney, Ted Burton, during the meeting. The resolution was presented at the end of the meeting for signatures. Judson Zenzic — Water Rate issue Mr. Zenzick commented that if the suggested rates were viewed on a per gallon basis there would be inequities. He felt that the rate alternatives under consideration did not encourage conservation. 3 Dorrel Larson — Water Rate Issue Mr. Larson expressed concern about the cost of irrigation. He suggested that an allotment for irrigation be included in the usage amount. He felt an analysis by task should be considered. AB 98-17 Master Bike Plan Andy Locke gave a presentation on the master plan. Tomi Grote requested that a decision on this matter be made to finalize this step of the process. Ms. Arp inquired about the location of the kiosk / boards. The issue of maintenance of the paths was mentioned. Ms. Grote commented that both the Park Board and Transportation Committee have adopted this plan. Mr. Locke stated that the plan was already addressed in the City Code. Mr. Burton commented that the plan could also be inserted in another section of the code. Ms. Arp moved to approve the current Bike Master Plan dated March 1998. Mr. Muller seconded and the motioned carried unanimously. Ms. Grote requested that the Transportation Committee oversee the plan. Planning and Zoning was instructed to be sure that the bike plan be included in next year's budget. Consent Agenda Minutes Of March 12, 1998 — Regular Meeting Invoice Approval & Edit Reports Dated March 19, 1998 Hand Check For April Utility Bills Payroll Report Dated March 13, 1998 Electronic Payment of Recreation bond Series 1989 - $9, 342.50 ICMA Membership AB 98-29 Appointment To Fair Housing Committee — Bill Housdorf Ms. Arp inquired about the following expenses Newsletter expense ICIIMA membership Mr. Eimers inquired about the following: The payment to Payette Lakes Sewer District Silver Creek Irrigation Mr. Colton moved to approve the Consent Agenda. Mr. Muller seconded and the motion carried unanimously. Unfinished Business 1 AB 98-14 Value Engineering Rick Harbert gave a presentation on the participants and activities of the Value 4 Engineering forum that was currently being held in McCall on the J Ditch project. Points being considered respective property values were: Policy Issues Alternatives Cost Timing Risk Day one of the forum was primarily a presentation by JUB Engineers. It was an extensive review of the history of this project. Day two focused on the Cascade Reservoir issues. It was noted that the phosphorus as an element and phosphate as a compound were the crux of the problem. Available alternatives that would reduce the bottom line cost to the city were mentioned. Mr. Harbert presented a Pollutant Loading Analysis graph. The following is a breakdown of the pie chart for sources of phosphorus loading: 10% City of McCall & Payette Lakes Water & Sewer District - 25% Agriculture - 23% Internal Recycling (changes in level of the lake) 22% Forest 8% Precipitation 6% Urban 5% Septic 1 % Fish Hatchery Mr. Harbert stated that the DEQ has a strong understanding of what the contributors are of the phosphorus loading. He also pointed out that the amount of phosphorus changes from year to year. Mr. Harbert presented a summary of what has taken place thus far. 1) What had been constructed — The pipeline from the treatment plant, the mixing station, the J Ditch pipeline for irrigation of effluent 2) Cost so far was calculated - $6,053,000.00 3) Funds received to date - $6,877,000.00 Net balance of $824,000.00 4) Cost of Phase II Cell 1 - $3,400,000.00 Cell 2 - $3,400,000.00 Total - $6,800,000.00 (includes cost of acquiring needed property) Total cost of Phase I and Phase II would be $12.8 million. 5 Mr. Harbert stated that the Phase II budget of $6.8 million included acquiring the property for the storage cells. Alternatives such as chemical treatment, bio, etc were considered and the cost ranged from $6.2 - $6.4 million. Larry Peterson, with the DEQ, spoke in support of the Value Engineering process. He felt it would make sure goals were met, money spent to accomplish the most results, etc. He also felt that if the BOR saw wise management and use of the current $2.5 million in funds, future requests by the city would be viewed more favorably. Mr. Colton inquired about the status of the Consent Order. Mr. Olson commented that the Cascade Reservoir Council legal personnel had made changes to the document and it will come back before the city council. Mr. Peterson stated that the effluent quality is a directive in the Consent Order and this may change after the Value Engineering process. Mr. Colton was concerned about the current clause that allowed the city to put the effluent water into the river if there was too much water and it could not be eliminated via the J Ditch and other means. Mr. Burton commented that there was more work to do on the Consent Order since the city will not be completing Phase 11 this summer. Mr. Olson commented that the Value Engineering process was very productive. He requested that council consider this process on future capital expenditure projects. AB 98-04 Sewer Capitalization Fees Jackie Fields reported that no public comments had been received regarding the increase in fees from $600 to $2500. Mr. Eimers moved to adopt Resolution No. 2-98 as interim increase in fees and amending the date to June 15, 1998. Ms. Arp seconded and the motion carried unanimously. AB 98-30 Community Vision `98 Mr. Eimers praised Andy Locke for the work done on the final report. Mr. Locke presented a summary of the results of the Community Vision `98 forum. AB 98-31 Comprehensive Plan Andy Locke reported on the creation of the Comprehensive Plan Committees. Mr. Colton moved to adopt staff recommendation for the seven committees and the list of participants on the committees. Ms. Arp seconded and the motion carried unanimously. Ms. Arp expressed interest in serving on the Housing Committee. Mr. Eimers moved for a 10 minute recess. Mr. Muller seconded and the motion carried unanimously. The meeting reconvened at 9:15PM. 6 AB 98-11 Water Rates Mr. Olson reported that he had met with Piper Jaffray on the financial aspects of the rate issue and their recommendation was to proceed with one of the RH2 proposals. Refinancing, setting up a line of credit, could be looked at after 1 - 2 years. A potential lower interest rate could then be obtained. After lengthy discussion and consideration, Mr. Eimers moved to accept Alternative #1 without summer surcharge, effective for the meter reading closest to April 1, 1998, and for untreated water for the Golf Course, to accept the option as recommended by the consultant (RH2). Ms. Arp seconded. Mr. Eimers, Ms. Arp, Mr. Venable and Mr. Muller voted "aye". Mr. Colton voted "nye". AB 98-26 Golf Course Fees Mr. Olson reported on the information received at the special meeting of March 23rd and presented revenue information. At the current fees schedule there would need to be a 25% increase in business to cover all expenditures. Mr. Colton inquired if some funds not expended during the year could cover these costs. Mr. Muller felt that the 25% increase in business was achievable with marketing and advertising. He also commented on the potential improvement of the course this season due to the new irrigation system. Council members felt that the green fees schedule was appropriate but could not decide on the season pass fees and other options presented. There was also discussion about the budget figures used in the revenue information. Thus, the council felt more information and time was needed to make a final decision. A special meeting was set for Friday, April 3rd, at 5:00PM to continue discussion and consider Golf Course fees for the 1998 season. AB 98-32 Local Option Tax Mr. Olson presented an update on the local option tax proposal. The data presented showed that revenue of $350,000 - $400,000 per year could be generated. Ms. Arp suggested contacting BSU or U of I to compile a public survey on the issue in order to be technically accurate and unbiased. Council directed staff to contact the colleges on compiling a survey. New Business AB 98-34 Council Goals Mr. Olson presented the goals noted in the agenda bill. Ms. Arp requested that 1) Comprehensive Plan and 2) affordable housing be added to the list. Ms. Arp also requested at Mr. Olson regularly submit a city manager's activity report summarizing the status of projects, issues and meetings. Mr. Olson will compile a format to be used. Council requested that this matter be put on the next agenda. 7 Mr. Olson will review the options of sharing staff between departments and part time support. AB 98-35 Motion On Efficiency Mr. Olson spoke on providing services at a lower cost. Mr. Muller noted the dollars saved on researching the diesel fuel refund. There was some discussion regarding employee incentives for realized cost savings in efficiency. Mr. Eimers moved to adopt AB 98-35. Mr. Muller seconded and the motion carried unanimously. AB 98-36 Airport Landing Fees Mr. Burton reported on Ordinance No. 722. Gene Heikkola commented that he had researched other airport operations and fee structures. The conclusion was that commercial aircraft were charged a fee. Ms. Arp moved to suspend the rules requiring reading in full and three separate readings for the consideration of Ordinance No. 722. Mr. Muller seconded. At a roll call vote Mr. Venable, Ms. Arp, Mr. Eimers, Mr. Colton and Mr. Muller voted "aye". Mr. Burton read Ordinance No. 722 by title only. Mr. Colton moved to adopt Ordinance No. 722. Mr. Muller seconded. At a roll call vote Mr. Venable, Ms. Arp, Mr. Eimers, Mr. Colton, Mr. Muller voted "aye". The motion carried. Mr. Colton moved to adopt Resolution 4-98. Mr. Muller seconded and the motion carried unanimously. Additional Item Cherry Woodbury presented the additional invoice item payable to Colonial Insurance. Mr. Eimers moved to approve payment. Mr. Colton seconded and the motion carried unanimously. Reports City Manager Mr. Olson reported on the Boys and Girls Club meeting. City Attorney Mr. Burton - Nothing further to report. Deputy City Clerk Cherry Woodbury reported on the cost savings obtained from Airtouch Cellular and Idaho Power. 8 Mr. Venable Commented on the steps RH2 took to obtain the necessary Idaho certification. Mr. Venable also commended Rick Harbert on his presentation. Mr. Colton Again he expressed concern about the Consent Order and the fact that the DEQ has not yet signed and returned the document. Mr. Colton also stated that he was not keen on executive sessions and felt they were primarily for personnel issues. Ms. Arp Inquired about the status of Ordinance No. 711 Mr. Muller No further comments Mr. Eimers Inquired if any council member was interested in serving on the Comprehensive State Plan. Ms. Arp stated she would review the information and take it under consideration. Executive Session Pursuant to 67-2345(f) Idaho Code executive session was authorized to consult with legal representatives in pending litigation. Mr. Eimers moved to go into executive session. Mr. Muller seconded. At a roll call vote, Mr. Eimers, Mr. Muller, Mr. Venable, Ms. Arp, and Mr. Colton voted "aye". After concluding business Mr. Colton moved to come out of executive session. Ms. Arp seconded and the motion carried. Mr. Eimers summarized the executive session on the pending litigation. Committee, Commissions, Board Reports Transportation Advisory Committee Minutes - February 11, 1998 City Planning and Zoning Commission Minutes - February 17, 1998 Area Impact Planning and Zoning Commission Minutes - March 10, 1998 February 10, 1998 Airport Advisory Committee Minutes - March 17, 1998 March 4, 1998 9 Adjournment Without further business, Mr. Eimers moved to adjourn. Mr. Venable seconded and the motion carried unanimously. The council adjourned at 12:20 AM. ATTEST: Cherry Woodbury, Deputy City Clerk Kirk Eimers, Mayor 10