HomeMy Public PortalAboutCouncil Minutes 1998 05/14CITY OF MC CALL
MINUTES
Regular Meeting
McCall City Council
Thursday May 14, 1998
Table Of Contents
Call To Order And Roll Call 3
Public Comment 3
AB 98-46 Cottages At SMR 3
Consent Agenda 3
Unfinished Business 4
AB 98-44 Suebert Property 4
New Business 4
AB 98-50 Fair Housing Committee 4
AB 98-51 Frontier Days Rodeo 4
AB 98-52 SR-97-17 Swinford 5
AB 98-53 AlP06 Change Order .5
AB 98-54 Falcon Cable Partnership ... .... ....... . ......... ...... 5
AB 98-55 Prosecutor Services 6
AB 98-56 Financial Services 6
AB 98-57 JUB Contract — J Ditch Project Phase II 6
AB 98-58 Golf Course Restaurant 6
AB 98-59 Golf Course Pro Contract 7
AB 98-14 Value Engineering 7
AB 98-60 Airport Lighting Project 8
AB 98-65 Camping In City Parks 9
AB 98-61 Building Permit Report 9
AB 98-62 Deinhard Boydstun Connector 10
AB 98-34 City Manager's Report 10
AB 98-64 City Manager Evaluation 10
AB 98-63 Project Status Report 10
AB 98-66 City Policy And Procedures 10
Additional Item Legal Fee Schedule 10
Staff Reports 11
Mayor And Council Comments & Reports 11
Adjournment 12
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MINUTES
Call To Order And Roll Call
The meeting was called to order by Mayor Kirk Eimers at 7:00 p.m. Mr. Colton, Mr.
Eimers, Mr. Muller, and Mr. Venable answered the roll call. Ms. Arp was absent. A
quorum was present. Members of the staff present were City Manager Brian Olson and
Deputy City Clerk Cherry Woodbury. Mike Moore, Moore and McFadden, was in
attendance.
Public Comment
Monica Trapp read a letter to Council regarding payment of her school tuition and
current employment status with the City.
Tomi Grote, Parks Committee Member, spoke on the matter. She stated that the Park
Committee was never consulted about paying for schooling and that the Committee
would probably not have supported it. However, Ms. Grote commented that it was felt
that Ms. Trapp was the best Parks Superintendent the City has had.
Council Members Muller and Colton commented that Ms. Trapp was well qualified
and that the Parks and Recreation Departments supported Ms. Trapp returning to work
for the City this summer. It was agreed that the matter should be able to be resolved by
May 18tn
Consent Agenda
Minutes Of April 23, 1998 — Regular Meeting
Vendor Invoice Approval List Report Dated May 7, 1998
Two Payroll Reports Dated May 8, 1998
Two Payroll Reports Dated April 30, 1998
Two Payroll Reports Dated April 24, 1998
Request For Hand Check — Utility Billing
Request For Hand Check — Newsletter
Riverfest Beer Permit — McCall Brewing Company
Application For Beer License — Art's Tobacco Shop
AB 98-48 Sand Filter Upgrade Change Order No. 2 ($3,899.78) And Pay
Request No. 6 ($13,784.75)
AB 98-49 EPA 319 Grant — Marina Drainage Improvements
Mr. Colton moved to approve the Consent Agenda. Mr. Muller seconded and the
motion carried unanimously.
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Unfinished Business
AB 98-44 Suebert Probate
Brian Olson, City Manager, gave an update on the land acquisition. He stated that
some contamination was found on the property, but the extent was undetermined. The
property is in escrow and appraisal of the property is underway. A Public Hearing will
be set for the first of June. It appears that sale of the property will close around mid
June.
Mr. Eimers inquired about possession of the geotechnical analysis and site survey,
which has not been obtained as yet. Mr. Colton was informed that the purchase price
had not changed. Mr. Muller inquired about the dirt excavation being done at the site.
He stated that it appeared unclear how much can be removed by the present owners.
He commented that from what he understood some 770,000 yards of dirt for the dikes
on the sides of the cells will have to be provided by the City.
Rick Harbert, RH2 Engineering, felt that the numbers in the agreement pertaining to the
dirt excavation should have been based on some calculations figured by JUB, engineer
of record.
New Business
AB 98-50 Fair Housing Committee
Andy Locke, P & Z Administrator gave a report on the agenda bill that pertained to the
Committee responsibilities and member selection.
Mr. Colton moved to reaffirm the Committee members and Committee responsibility for
conducting the Section 504 Self Assessment as noted in AB 98-50. Mr. Eimers
seconded and the motion carried unanimously.
AB 98-51 Frontier Days Rodeo
Andy Locke, P & Z Administrator reported on the banners for this event. Mr. Eimers
moved to approve the Frontier Days request. Mr. Colton seconded and the motion
carried unanimously.
Mr. Muller inquired if any other event was in conflict with the days set aside for the
event. Mr. Colton inquired if Council approval was even necessary or whether such an
event would be coordinated through the Chamber of Commerce. Mr. Locke will
research both inquiries.
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AB 98-52 SR-97-17 Swinford
Andy Locke, P & Z Administrator, presented the background on this proposal for a drive
through coffee shop located at 201 N. 3rd Street.
Mr. Muller commented that it should improve the appearance of the location. Mr.
Colton moved to adopt the Findings & Conclusions of the City P & Z Commission on
SR-97-17. Mr. Muller seconded and the motion carried unanimously.
AB 98-53 AIP06 Change Order
Mr. Olson pointed out that the bike paths were not included in the Deinhard Land
relocation project. He stated that since the City has a bike path plan, there was a good
chance that the FAA would pay for this change. However, if FAA funds were not
obtained, there were two other sources as noted in the agenda bill.
Mr. Locke commented that it if the bike paths were part of the City road standards, FAA
funding could be obtained.
Tomi Grote, Parks and Recreation Committee, stated that the bike paths were a high
priority and inquired if the City Code covered this matter.
Ted Whiteman, Transportation Committee, commented that it was important to get
continuous bike paths on Deinhard. He stated that developers are being asked to
include bike paths with any construction undertaking.
Mr. Eimers noted that the additional cost estimated at $34,000 (should FAA funding not
be obtained) would be in addition to the City's obligation of $73,000 already determined
for the Deinhard project.
Mr. Colton moved to approve the change order to alter the elevation of roadway, to add
bike lanes and to forward a reimbursement request to FAA. Mr. Muller seconded and
the motion carried unanimously.
AB 98-54 Falcon Cable Partnership
Mr. Olson introduced John West, regional manager for Falcon. Mr. West presented the
City with a check for $15,112.18 (3% of the gross revenue ). Mr. West explained that
with the partnership Falcon would still own the majority 53%. He stated that the current
system can only handle 23 channels. This merger will afford Falcon to add more
channels.
Mr. Mike Moore, attorney, was introduced. A resolution will need to be drafted and
there is a franchise agreement with Falcon that will need to be reviewed.
Mr. Muller moved to have Mike Moore draft a resolution allowing the partnership of
Falcon Cable & TCI. Mr. Eimers seconded and the motion carried unanimously.
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AB 98-55 Prosecutor Services
Mr. Olson reported on the proposed contract with Richard Roats for services during the
interim period. The contract had been reviewed by Mike Moore and two changes were
suggested. It was agreed that these be made to the contract.
Mr. Olson commented that the estimated cost for services will be within budget and that
Mr. Roats may apply for the permanent position.
Mr. Muller moved to approve the contract with the noted changes. Mr. Eimers
seconded. At a roll call vote Mr. Muller, Mr. Eimers, Mr. Venable and Mr. Colton voted
"aye". The motion carried.
AB 98-56 Financial Services
Mr. Olson reported on the proposed contract with Blaukoff, Lindstrom & Co for services
during the interim period.
Mr. Muller requested the addition to the contract involving review of the Personnel
Policy Manual. Mr. Colton requested for Ms. Arp that the cost of services not exceed a
monthly fee of $5,000 be added.
Mr. Colton moved to approve the contact as amended to include the Personal Policy
Manual review and $5,000 monthly limit. Mr. Eimers seconded. At a roll call vote Mr.
Colton, Mr. Eimers, Mr. Venable and Mr. Colton voted "aye".
AB 98-57 JUB Contract — J Ditch Project Phase II
Mr. Olson announced that the City had received the signed agreement from the Bureau
of Reclamation to receive a $2.5M grant for this project.
AB 98-58 Golf Course Restaurant
Mr. Olson reviewed the changes to the contract. In particular was the gross income
percentage compensation of 79% if gross receipts equal or exceed $180,000.
Mr. Muller moved to approve the contract with changes and authorize the Mayor to sign.
Mr. Eimers seconded. At a roll call vote Mr. Muller, Mr. Eimers, Mr. Venable and Mr.
Colton voted "aye".
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AB 98-59 Golf Course Pro Contract
Mr. Olson introduced the new Golf Course Superintendent, Dan Pillard.
Mr. Olson reviewed the changes to the contract. These changes dealt with the number
of holes used by tournament play and time length of contract.
Mr. Eimers inquired about the possibility of using Course A & C for tournaments. Mr.
Muller commented on the positive impact that tournaments have on the community.
He stated that some players do not like to play Course C.
Mr. Muller also commented on the possibility of drilling a well to fill the ponds used for
irrigation. He commented that the estimated $20,000 to drill a well would be beneficial
in light of the $88,000 current water costs.
Mr. Colton commended Carl Floss on efforts and cooperation.
Mr. Colton moved to approve the contract as amended. Mr. Muller seconded. At a roll
call vote Mr. Colton, Mr. Muller, Mr. Venable and Mr. Eimers voted "aye".
Jeff Goodman, Golf Course Advisory Committee, spoke on the limitations to the Junior
Pass for local players. Currently play in limited to Monday — Thursday only. A change
was agreed upon to allow McCall — Donnelly Junior Passes to be restricted by Golf Pro
Mr. Muller moved to make the approved change. Mr. Eimers seconded and the motion
carried unanimously.
Jeff Goodman also spoke on the possibility of a well and requested Council act on
getting this accomplished. Mr. Olson stated that he would ask Mr. Pillard to review the
matter and come back with his findings at the May 28th Council meeting.
There was discussion regarding bids from Manasco and Gestrin, advertising for work to
be done, water rights in order to drill a well, permits required, etc. Mike Moore inquired
if the City was or had been involved in the Snake River Judification. Mr. Olson will
research and provide Mr. Moore with documents on the water rights. Mr. Colton
commented that a well was drilled last year for SMR — O'Neil Enterprises and that
sometime in 1989 the driving range well was drilled.
AB 98-14 Value Engineering
Rick Harbert, RH2 Engineering, presented a final report on the J Ditch Value
Engineering Project. He reviewed in detail the financial status of expenditures as
compared to revenues, operating and capital expenses, depreciation, connection and
rate charges, budget comparisons, capital improvements, etc. He pointed out that prior
to 1995 the budget information he had received was detailed. For the years 1995 —
1998 less detailed information had been included. It was felt that with the Payette
Sewer District now managing collection and the treatment plant, City expenses for that
fund should go down but were shown as an increase.
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Operating and maintenance expense of the J Ditch was estimated at $187,400. The
Sewer District is allotted 1/3 the capacity in the treatment plant.
Mr. Harbert pointed out the savings obtained by the Inflow & Infiltration (I & I) analysis
and stated that the reduction would definitively benefit the City and reduce costs. Ted
Whiteman felt that the reduction shown was not realistic and would be less, resulting in
less savings. Mr. Whiteman felt the life of the sewer lines would be more in the 5 year
limit. Bill Killen commented that the I & I would probably not be a one time fix as the
system was old and over time repairs would be necessary. This would potentially
reduce the overall beneficial savings shown in the I & I calculations.
Mr. Harbert recommended before further capital improvements were invested in, a
Comprehensive Sewer Plan should be compiled. This would include an accurate
inventory of the system to determine what condition the system is in.
At 9:50PM Mr. Colton moved for a 15 minute recess. Mr. Muller seconded and the
motion carried unanimously. The meeting reconvened at 10:05PM.
Mr. Harbert presented the final chart which depicted rate and connection charges for
services and revenue projections charges for 1998 — 2003. It noted that an immediate
increase in rate and connection fees would be necessary unless some elements such
as CIP were postponed.
He projected that on -going operating expenses and depreciation would result in
staggering costs incurred which grant funding would not cover. The customer costs
that the City has invested was calculated to be $5,927 per customer.
Mr. Harbert stated that if depreciation was calculated into the figures and BOR grant
funding was not received, the rates to customers would be considerably higher than
depicted on the Operating Fund Revenue Summary.
Mr. Eimers inquired about items / elements that could be postponed. Mr. Harbert
replied that the following could be looked at for possible cost reduction:
- CIP (Capital Improvement Program) delayed
- Eliminate indemnification for on farm irrigation
- I & I reduction
- Review cost of contracting with Sewer District
- Actual overhead and maintenance for J Ditch is less than projected
A final bound copy of the report was submitted by Mr. Harbert.
AB 98-60 Airport Lighting Project
Mr. Olson presented proposals for the project which was for Pre Application for funding.
The difference in cost between Toothman Orton and RH2 was noted.
The Airport Advisory Committee's recommendation was for Toothman Orton. Rick
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Fereday spoke on the Committee's decision due to past experience with Toothman
Orton. It was also stated that Toothman Orton had established good communication
with the FAA Seattle office. The Committee did not have any experience with RH2 on
AIP projects.
Mr. Fereday pointed out that after the Pre Application for funding, the actual project
would be substantial in dollar amount and would go out to bid for engineering services.
Mr. Muller commented that he had contacted several airports, similar or larger, the FAA
and other companies on the work performed by RH2. Mr. Muller stated that all
responses were that the work was impeccable. Mr. Muller commented that Toothman
Orton also received good responses. He questioned by the difference in cost for the
same work.
Mr. Colton felt it was based on time to do the work and obviously one company
estimated it would take less time.
Mr. Venable inquired as to the difference in cost and asked for an explanation. A
representative of Toothman Orton stated that pre apps tend to evolve and grow, other
elements are incorporated such as a lower priority item like taxiways. Thus, their cost
of $2,670 took that into consideration. Rick Harbert commented that RH2 also took
additions into consideration for the $1,400 bid.
Mr. Venable inquired as to the value of the grant which the pre app would be for. It was
stated to be an estimated $400,000.
Mr. Colton moved to accept the Airport Advisory Committee's recommendation and
approve contract with Toothman Orton and authorize Mayor to sign. Mr. Muller
seconded. At a roll call vote Mr. Colton, Mr. Muller, and Mr. Eimers voted "aye". Mr.
Venable voted "nye". The motion carried.
AB 98-65 Camping In City Parks
Mike Moore stated that the ordinance as written does not allow overnight camping in
the parks. Mr. Moore pointed out, however, that Riverfront is dedicated to the City but
not developed as a park as yet. He stated that the ordinance is to protect developed
property. Riverfront is not developed.
Mr. Olson commented that an agreement had been reached on the fee of $150 for the
event with a required additional $50.00 deposit. The fee was arrived at with input from
Bob Peckham, Recreation Director, and Carla Donica, Police Chief.
Mr. Eimers moved to allow overnight camping the undeveloped Riverfront Park for this
event only. Mr. Muller seconded and the motion carried unanimously.
AB 98-61 Building Permit Report
Mr.Olson stated this was an information item to show the increase in 1998 in permits.
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Activity for 1998 is about three times what it was last year. Fees have also shown
increase from $7,500 collected in 1997 to over $20,000 in 1998 thus far.
AB 98-62 Deinhard Boydstun Connector
Mr. Olson stated he was at a lose where to find funding for this project.
Mr. Eimers and Mr. Colton both commented that various agencies seem to have
information on the project and perhaps if all the parties and data were pulled together, a
plan might be able to be developed. This is a $5M project. The County is holding $1 M
towards this project. Another $300,000 was budgeted. Mr. Whiteman stated that he
has also looked for ways to push this project along. Mr. Colton recommended that the
information be collected and put together. This could be the first step.
Mr. Harbert suggested that the sewer portion could be economical. The proposal to
undertake VE on the Deinhard Connector and the Airport Sewer Project was denied.
Mr. Eimers stated the need to put together a team to establish the cheapest and easiest
way to implement the Airport Sewer Project. The Council concurred.
This project is to be revisited at the upcoming Council meeting.
AB 98-34 City Manager's Report
Mr. Olson handed out the formatted report.
AB 98-64 City Manager Evaluation
Mr. Eimers suggested that Mr. Colton, Mr. Olson and he work together to come up with
what format and criteria for the evaluation would be developed.
AB 98-63 Project Status Report
Mr. Olson presented the current status report.
AB 98-66 City Policy And Procedures
Mr. Olson stated that this had been reviewed.
Additional Item Legal Fee Schedule
Mr. Olson present Mike Moore's fee schedule for services during the interim period.
No executive session was held. Mr. Olson is expecting Mr. Trout to attend the May 28th
meeting. It was agreed to schedule the executive session early at 6:30PM on the 28tn
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Staff Reports
City Manager
- Mr. Olson stated that the budget process will commence soon and requested budget
Goals from the Council
- Mr. Olson commended Bob Peckham on receiving a grant for the pump house
station to be used by boats on the lake.
Deputy City Clerk
Ms. Woodbury reported on the research conducted to ascertain payment by White
Leisure / Shavers on the park strip along Hwy 55 and Deinhard. The agreement
had expired in 1996 and apparently was not renewed. Mr. Moore was to investigate
further.
Ms. Woodbury presented a Hawker's Permit by the Lyons Club. Mr. Muller moved
to approve the permit. Mr. Colton seconded and the motion carried unanimously.
Ms. Woodbury expressed appreciation for the assistance Janet Venable has given,
especially in getting the May Newsletter out to the customers.
Mayor And Council Comments And Reports
Mr. Muller had no further comment.
Mr. Colton commented that he and Mr. Eimers had completed the discussions with the
various departments. It was universal that the departments wanted to have a Council
Member associated with the department.
Mr. Venable had no further comments.
Mr. Eimers reported that he had been in contact with Don Munkers, IRWA, and they
were investigating new filtration technology. It was a membrane system and estimated
to be $500,000. The EPA has technology funding in the budget. There may be an
opportunity for McCall to receive a grant and meet the filtration requirement for the
water treatment plant.
Mr. Eimers reminded attendee of the upcoming protest that would be held in Cascade
on May 18th regarding the moratorium on roads in the forest. Cascade had invited
Council and the City Manager to attend.
Mr. Eimers reported that Chief Donica had found out the State Department of Land
owned the site on Deinhard and Samson trail which was being used for dumping. She
had given them a 90 day notice to clean up the site.
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Adjournment
Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded and the
motion carried unanimously. The Council adjourned at 12.05AM.
ATTEST:
UiwZ
Cherry 11Albodbury Deputy Clerk
Kirk Eimers, Mayor
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