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HomeMy Public PortalAboutCouncil Minutes 1998 06/11CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - June 11, 1998 Table Of Contents Call To Order And Roll Call 3 Public Comment 3 AB 98-80 3 Seubert Property 3 BMX Track 4 Consent Agenda 4 Unfinished Business 5 AB 98-76 Council Goals 5 AB 98-77 Budget Calendar 5 AB 98-78 Sewer Connection Fee 5 AB 98-79 Water Policy 6 AB 98-69 Kids Fishing Day 6 New Business 7 AB 98-81 Commercial Ground Lease ... 7 AB 98-82 State Grant Fund — Airport Crack Seal 7 AB 98-83 City Attorney & Treasurer Positions 7 Staff Reports 8 Mayor And Council Comments & Reports g Adjournment g 2 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Kirk Eimers at 7:00 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson and Deputy City Clerk Cherry Woodbury. Attorney Dave Bieter from Moore & McFadden was also present. Public Comment AB 98-80 504 Self Assessment Andy Lock, City P & Z Administrator, commented on the Americans With Disabilities Act and the need for City facilities to come into compliance. Karl Augustine, Ida Ore Planning, was introduced. Mr. Augustine reported that when the City receives funds such as for the South Loop Water Project, a Section 504 Self - Assessment must be conducted. He presented the final draft of the assessment. Ms. Arp inquired about who was responsible for budgeting of costs involved. Mr. Locke stated it would be associated with the facility that needed to comply. He also stated that in the past, the handicapped had been utilized for some of the work. Mr. Locke is the 504 Coordinator for the City. Ms. Arp moved to adopt "Title II Section 504 Self -Evaluation" final report with correction noted on page 2. Mr. Eimers seconded and the motion carried unanimously. Mr. Locke is to compile a memo to all the Department Heads making them aware of the requirements under the Americans With Disabilities Act. Mr. Olson commented that all Department Heads also get the Council Meeting Packet and at Staff Meetings the packet is reviewed. Council comments and feedback are also discussed at Staff Meetings. Ms. Arp inquired about the Block Grant and the status of hiring an engineering firm to do some preliminary drawings and cost estimates. Andy Locke, City P & Z Administrator, reported on the rezoning progress of the Seubert property. He stated that the issue had received less than favorable support. Of the major concern were the 6 acres of wetlands that would need to be disturbed, buffering for neighbors, and aesthetics. Mr. Muller inquired about wetlands mitigation and cost. Mr. Locke estimated the cost at @$20,000 per acre. 3 Mr. Eimers inquired about potential sites for the relocation of the asphalt plant and that the Walkers had some property they would be interested in mitigating. Dean Martens spoke on the issue. He stated that he had been at the hearing and was asking the City to withdraw the application to rezone. He commented that when the City had the meeting on the Comprehensive Plan the consensus was to preserve the wetlands. Mr. Martens reviewed some past examples of how hard and long the process is to get approval to encroach upon wetlands (i.e. the most recent was the Hankes property behind Medley's which took 2 years to mitigate). He had also called the Corp of Engineers to ascertain information on the proposed site. Mr. Martens stated that his understanding was that Seubert would stock pile on and mine the 6 acres. Another concern pointed out was the property value of the surrounding area. Mr. Martens felt there were a whole lot of unanswered questions. Mr. Eimers stated that the perception had been that the Seubert deal was positive, but now appeared different. Mr. Olson recommended that the City Staff gather information, analyze it, and bring back to Council answers and options to consider. Mr. Martens suggested that more information could be provided at the June 18tn meeting with a continuance on July 14tn Mr. Locke stated that the June 18tn meeting might be cancelled if more information is not obtained. Mr. Olson stated that Mr. Seubert was concerned about moving the Public Hearing dates further and further out. He would like to bring Seubert along as a willing partner. Mr. Colton stated that the early dealings were primarily between Mr. Shimun, Mr. Burton and Mr. Seubert and Council was really not aware of the details. Discussion followed pertaining to the validity of the City initiating the rezoning of the site for the asphalt plant. Dave Bieter read the related portion of the April 11tn contract which stated that the zoning change could be initiated by the City but that the City could not be the applicant of Conditional Use Permit. Council directed a continuance of Public Hearing on this issue. Jeremy McGlathery reported in Bob Peckham's absence on the request for a BMX track by the sheep bridge. He stated that the track was previously approved in the Southern portion of the area. Mr. Colton recalled that last year the Council did approve the paintball park, but that the BMX track did not materialize. There was discussion about liability and litter. Ms. Arp recommended that the City check with ICRMP regarding liability. Mr. Colton advised that the Parks & Recreation Committee be informed. 'Consent Agenda I Minutes Of May 28, 1998 - Regular Meeting 4 Minutes Of May 14, 1998 — Regular Meeting (Resubmitted) Invoice Approval Report Dated June 4, 1998 Hand Check For June Utility Biling Payroll Reports Dated June 5, 1998 Payroll Reports Dated May 29, 1998 Water Right Application And Fee Additional invoice item was included — Funds for recreation umpires Ms. Arp and Mr. Eimers had corrections to the May 28th minutes. The following were commented on: - The Metroquip invoice - Water Right Application (Dan Pittard to meet with Golf Course Advisory Committee and bring items back to Council) Ms. Arp moved to approve the Consent Agenda with corrections to the minutes. Mr. Muller seconded and the motion carried unanimously. Unfinished Business AB 98-76 & 98-77 1998-1999 Council Goals & Budget Calendar Mr. Olson noted the Council Goals that had been received. He presented the budget schedule. Staff has been directed to use a "hold the line" approach when compiling the upcoming budget. Mr. Olson stated he is working with Balukoff, Lindstrom & Co, on budget adjustments for this year. Ms. Arp requested that some of the budget schedule dates be firmly set. After discussion, the following dates were set: • July 1st — Wednesday - Noon - Council Work Session • July 25th — Saturday — 9:OOAM — Department Presentations • July 27th or 28th - Publish Preliminary Budget In Newspaper • July 30th - Thursday - Public Hearing Notice Published • Aug 20th - Thursday - Public Hearing • Aug 27th — Thursday — Scheduled Adoption Of Budget At Council Meeting AB 98-78 Sewer Connection Fee Mr. Olson presented the recommendation to make the interim sewer connection charge permanent and that no connection is less than one equivalent residential unit. Mr. Bieter is to prepare Resolution 8-98 making the interim connection charge permanent. 5 Discussion followed on the need for RH2, the Sewer District, and Mr. Olson to meet and note items of agreement and disagreement. Mr. Eimers would like those items brought back for review. Mr. Muller moved to approve Resolution 8-98 making the interim connection charge permanent and that no connection is less than one ERU. Mr. Eimers seconded and the motion carried unanimously. Mr. Colton moved to recess for 10 minutes. Mr. Eimers seconded and the motion carried unanimously. The meeting reconvened at 9:OOPM. AB 98-79 Water Policy Brian Olson commented on the material included in the packet. Mr. Eimers presented a drafted suggestion and recommended that the policy be kept simple. Mr. Eimers requested that the Brian Charles matter be put on the agenda. Mr. Olson stated that he had been discussing the situation with Mr. Charles' attorney and was awaiting action on their part. The proposed settlement will be brought before Council. Mr. Colton recommended that the Mayor copy all Council members on any letters received that would provide background or inside information dealing with issues before Council. Mr. Eimers inquired as to the timeframe for a completed policy. Mr. Olson estimated sometime in July after the drafted suggestion was reviewed by Public Works and the billing clerk. Mr. Venable inquired as to the status on the Chitwood matter. Mr. Olson stated he would check on it and report back to Council. AB 98-69 Kids Fishing Day Dave Bieter presented the ordinance change. He noted the summary motion to be published instead of the whole section. Mr. Colton moved to suspend the rules, read by title only and one reading only Ordinance No. 725 to allow fishing from the City docks with net pens attached with prior express consent of the City Council. And, the ordinance summary to be published. Ms. Arp seconded. At a roll call vote Mr. Colton, Ms. Arp, Mr. Venable, Mr. Eimers, and Mr. Muller voted "aye". The motion carried. Mr. Olson read Ordinance No. 725 by title only. Mr. Colton moved to adopt Ordinance 725. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Mr. Venable, Mr. Muller and Ms. Arp voted "aye". The motion carried. Mr. Eimers moved to approve the 1998 Kids Fishing Event. Mr. Colton seconded and the motion carried unanimously. 6 New Business AB 98-81 Commercial Ground Lease Dave Bieter reported that the lease had expired in 1996. He had spoken with a representative of White Leisure and learned that they had been maintaining the strip since the expiration of the lease. He stated White Leisure had no interest in renewing the lease but would continue to maintain the area. He felt there may be an opportunity to also have them pick up the insurance. Mr. Arp recommended charging $1.00 per year to show that it is a lease. Mr. Colton suggested asking White Leisure what they would be willing to pay. Mr. Olson suggested making the term of the lease one year subject to annual renewal. Mr. Colton moved for the Interim City Attorney to prepare a new agreement consistant with discussion regarding revenue, insurance, and annual renewal. Mr. Eimers seconded and the motion carried unanimously. AB 98-82 State Grant Fund — Airport Crack Seal Gene Heikkola, Airport Manager, presented the information on the grant agreement. Mr. Heikkola stated an inventory of cracks on the runway had been completed. Mr. Heikkola had obtained information on how to estimate cost utilizing the information from the inventory of cracks. The estimated cost will be in next year's budget. Apparently the FAA has a negative attitude towards using grant funds for maintenance work instead of improvement projects. Mr. Heikkola stated that Forest Service contract funds will be applied. Other grant funding was discussed. Mr. Muller commented on the safety issue of a runway in need of repair. He questioned the longevity of repairing the cracks. Mr. Heikkola stated that the process would be routed crack seal, not just a topping, and estimated 5 — 8 years longevity. Mr. Muller moved to adopt the resolution and authorize the Mayor to sign the grant agreement. Mr. Colton seconded. At a roll call vote Mr. Muller, Mr. Colton, Mr. Venable, Mr. Eimers, and Ms. Arp voted "aye". The motion carried. AB 98-83 City Attorney & Treasurer Positions Ms. Arp spoke on the open positions, especially the City Attorney who is hired by the Council. Mr. Colton commented on utilizing contracted services vs City employee status. He felt the responses to the RFP would give some insight and cost related to both options. Further discussion took place on the options. Mr. Olson stated a matrix could be compiled to allow evaluation from a cost standpoint. He also recommended for Attorney and Engineer an on site visit at the final candidates' current office. Mr. Muller felt comfortable with the selection process similar to that used for the Golf 7 Course Superintendent. Mr. Colton commented that the Mr. Muller and Ms. Arp were on the selection team for the Engineer. He felt the City would benefit more, even if the cost was higher, to go with an in-house Engineer who would advocate for the City. Mr. Olson will compile a matrix for the open positions to be presented at the June 25th meeting. Mr. Olson reported that there were excellent candidates for the financial position. No evaluation committee has yet been established. Mr. Muller had reviewed the applications and commented that the candidate from Sterling, Colo, stood out. Jay Hallett, Balukoff, Lindstrom, & Co, had been contacted and would like to be on the selection committee. Staff Reports City Manager Nothing further to report Deputy City Clerk Ms. Woodbury reported that billing will be sent to Falcon Cable in the amount of $1,049.06 for 1997 ground lease Mayor And Council Comments And Reports Ms. Arp inquired about the status of Flynn Lane. She stated concern that the road was improperly sited. Ms. Arp inquired into the status of the sidewalk ordinance. Ground water in the Alpine Theater vicinity was discussed. Repairs had to wait until the ground dried up. Ms. Arp commented that the May 14th Airport Sewer Project needed to be revisited. Mr. Eimers stated his view of putting together a group to determine the best way to do the project. Mr. Olson pointed out that funding was not available and that he had received a bid on boring under the runway which was over $100,000. Mr. Olson stated the project needed to be done but felt it was unattainable for this year. Ms. Arp inquired about the publication of the quarterly budget. Mr. Eimers commented that interim help or temporary accountant may be beneficial. She inquired about dogs in the Rio Vista area. Mr. Olson reported that the dog pound was inoperable due to the AIP06 project so there was no place to detain the dogs. 8 Mr. Colton reviewed the Action Update sheet. He and other Council members added items to the Action Update sheet. Mr. Colton and Ms. Arp suggested a letter be written to the Department of Transportation stating that the City wants an alternate route and requesting that the DOT move on the project. Ms. Arp felt it was up to the DOT to decide on the best route through the public process procedure. Mr. Olson is to draft a letter relating the economic impact on the community. Mr. Eimers recommended that the minutes be reviewed by Mr. Olson and Ms. Woodbury and any outstanding items requiring follow-up be put on the Action Update sheet. This will ensure the items is not overlooked. Mr. Eimers stated that several water rate adjustments were pending and needed to be resolved after a policy is adopted. Mr. Venable Had nothing to report. Executive Session Mr. Eimers moved to go into Executive Session. Ms. Arp seconded. At a roll call vote Mr. Eimers, Ms. Arp, Mr. Venable, Mr. Colton and Mr. Muller voted "aye". The motion carried. Per Idaho Code 67-2345(b) Executive Session was called to consider the evaluation of an employee, the City Manager. Adjournment Without further business, Mr. Colton moved to adjourn. Mr. Muller seconded and the motion carried unanimously. The Council adjourned at 12:10 AM. ATTEST: bodbury Deputy City Jerk 9 Kirk Eimers, Mayor