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HomeMy Public PortalAboutCouncil Minutes 1998 06/25CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - June 25, 1998 Table Of Contents Call To Order And Roll Call 3 Executive Session 3 Public Comment 3 Alternate Route — Judd DeBoer............................................................ 3 Dog Pound - Melissa Rood ................................................ 3 Junior Golf Fees — Bosh .............. ........... 4 Consent Agenda 4 Unfinished Business 4 AB 98-84 Consent Order4 AB 98-85 City Treasurer Position .... 5 AB 98-86 Resolution 9-98 Airport Tax Levy ...... ........ 5 New Business 5 AB 98-87 PUD 98-1 Savannah Ridge 5 AB 98-88 Pay Request — Gary Shimun6 AB 98-89 Design Build Contract........................................................... 6 Staff Reports 7 Mayor And Council Comments & Reports 7 Adjournment 8 2 MINUTES Call To Order And Roll Call 1 The meeting was called to order by Mayor Kirk Eimers at 6:10 p.m. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call. Ms. Arp was absent. A quorum was present. Members of the staff present were City Manager Brian Olson and Deputy City Clerk Cherry Woodbury. Interim Legal Counsel, Dave Bieter with Moore & McFadden, was also present. Executive Session Mr. Eimers moved to go into executive session. Mr. Muller seconded and the motion carried unanimously. A status report was given on the pending land acquisition. Mr. Muller moved to close executive session at 7:05 p.m. Mr. Colton seconded and the motion carried unanimously. At 7:10 p.m. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call. Ms. Arp was absent. A quorum was present. Members of staff and counsel were City Manager Brian Olson, Deputy City Clerk Cherry Woodbury and Interim Legal Counsel Dave Bieter. Public Comment Judd DeBoer provided packets to members of Council on the proposed alternate route. He expressed concern with the recently announced "new proposed alignment". He felt it would adversely impact the future growth of McCall and that a better route could be proposed. Mr. DeBoer stated he would be glad to discuss the matter in more detail. Melissa Rood with McPaws organization stated concerns about the existing situation with the dog pound. She stated the organization had been working with the Police Department but would like to meet with representative from the City on the legalities of the city providing a pound. It was felt that a review of City Code would also be beneficial. Ms. Rood stated the organization was interested in revamping the current facility / site or investigating a possible alternate site for the future. Mr. Colton stated that the Police Department was the City representative. He mentioned the option of contracting with a local vet. Mr. Muller felt that the current site will be closed down. Mr. Olson mentioned the Airport Master Plan and stated that the FAA will want the facility moved in about 2 years. Mr. Olson recommended that the McPaws organization and City staff work to propose a plan to present to Council. 3 Bobbie Smythe also with McPaws stated concerns about long term planning for the pound, but also wanted to address the current situation. She felt that the upcoming 4th of July weekend would present a huge issue with increase of dog population and lost / injured dogs. Ms. Smythe wanted to know how to deal with emergency situations and felt the whole matter give a bad impression of the community. Mr. Olson commented on the construction work being done right by the facility and the safety issues relating to the heavy equipment being used in the area. McPaws and staff are to work together on this matter. Frank Bosh inquired about golf fees. He felt that the increase in the Junior fees to $150 was penalizing students who did not attend McCall -Donnelly High School. Mr. Colton and Mr. Muller stated that the Golf Course Advisory Committee had made the recommendation and Council accepted that recommendation. Mr. Muller suggested that Mr. Bosh talk with Carl Floss. Gordon Coler presented the Payette Lakes Christian Center's request for a nonprofit Hawkers Permit to sell fireworks. This items was added to the Consent Agenda. ',Consent Agenda I Minutes Of June 11, 1998 — Regular Meeting Invoice Approval Report Dated June 19, 1998 Payroll Reports Dated June 19, 1998 Hand Check For July Utility Billing Hawker's Permit — Lions Club Fund Raiser Rescheduled Waiver Hawker's Permit — Lions Club Fireworks Stand Additional Items Hawker's Permit — Payette Lakes Christian Center Fireworks Stand Invoice Report Dated June 24, 1998 Mr. Eimers questioned invoices from Wearguard for uniforms. Mr. Olson stated that this could be reviewed at the budget sessions. Mr. Eimers inquired about a $7,342.14 invoice to Western States Equipment. Mr. Olson is to research and report back. Mr. Colton moved to approve the Consent Agenda with the additional items. Mr. Eimers seconded and the motion carried unanimously. lUnfinished Business AB 98-84 Consent Order Mr. Olson reported on the status of the Consent Order and the language pertaining to 4 the Force Majeure. It was stated that the DEQ agrees with the language and will sign whether or not the Cascade Reservoir Coordinating Council agrees. Mr. Olson stated that the DEQ does recognize the financial situation of the City. The hearings are to take place in June. Mr. Olson will report the result back to Council in July. Mr. Muller moved to approve the Consent Order. Mr. Colton seconded. At a roll call vote Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable voted "aye". The motion carried. AB 98-85 City Treasurer Position Mr. Olson reported that the top three candidates had been considered and an agreement had been reached with Ashley Royal. Mr. Eimers supported the separation of the Treasurer and City Clerk positions so that the Finance Director could concentrate on financial responsibilities. Mr. Muller inquired if Jay Halett from the auditing firm had reviewed the candidates. Mr. Olson reported that Mr. Halett's recommendation was to go with Mr. Royal. Mr. Royal can start July 20th. Mr. Eimers moved to abolish the Clerk/Treasurer and Accountant II positions, to create the City Treasurer/Finance Director and City Clerk positions, and to confirm the appointment of Ashley Royal as the new Treasurer/Finance Director. Mr. Muller seconded. At a roll call vote Mr. Eimers, Mr. Muller, Mr. Colton, Mr. Venable voted "aye". The motion carried. AB 98-86 Resolution 9-98 Airport Tax Levy Gene Heikkola, Airport Manager, presented the resolution and reviewed the changes. Mr. Heikkola reported that nothing had been done with a levy for a considerable amount of time. Mr. Muller moved to approve Resolution 9-98 agreeing to apportioning ratio and changing Section #2 to #3 and adding the new Section #2. Mr. Colton seconded and the motion carried unanimously. INew Business AB 98-87 PUD 98-1 Savannah Ridge Andy Locke presented PUD 98-1. Mr. Locke explained that vacating 6th Street will be a separate issue and will be presented at a public hearing on July 9th. Mr. Locke reported that the Planning & Zoning Commission recommended approval. Mr. Eimers moved to approve the Findings & Conclusions of the City P & Z Commission. Mr. Colton seconded and the motion carried unanimously. 5 Additional Item Mr. Locke stated that the City P & Z Commission recommended a second public hearing on the proposed renovation of Shore Lodge. He commented that it would most likely be at the meeting during the week of July 23ra AB 98-88 Pay Request Dave Bieter reported that since the opposition deposed Gary Shimun, the City was not obligated to pay the expenses submitted. AB 98-89 Design -Build Contract Mr. Olson reported on the proposal. Mr. Muller inquired about other firms being contacted. Mr. Olson stated that firms had been contacted but they were interested in doing the actual Design -Build work. Mr. Olson stated that cost would be paid from DEQ or BOR funds. Mr. Eimers inquired as to the timing on the project with respect to the land acquisition. Mr. Rick Harbert, RH2 Engineering, presented a timeline. He stated that in order to meet the DEQ September deadline, the Council must make a decision and have the project awarded by the September 24th Council meeting. Mr. Eimers and Mr. Muller reiterated the positive feedback from the reference check on RH2 Engineering. Mr. Muller stated that RH2 uses a 3 dimensional CAD system which is of great benefit. Mr. Colton inquired about advertising for such work. He understood the short timeframe involved, but felt the DEQ September date was negotiable. Dave Bieter reported that a review of the contract showed it to be a fairly balanced agreement. The major points of the agreement had been adequately addressed. Mr. Harbert handed out supplemental information on the project. Mr. Eimers moved to approve the Design -Build contract. Mr. Muller seconded At a roll call vote Mr. Eimers, Mr. Muller, Mr. Colton, and Mr. Venable voted "aye". Mr. Eimers inquired about a joint meeting between RH2, the Sewer District, and the City. Mr. Olson stated an effort to set a meeting was unsuccessful. Mr. Harbert presented data on the flow rate over the past 15 years. The size of the storage cells, 360 million gallons for both cells, was based on that data. Mr. Harbert stated that the I & I was dependent on the weather and not the number of customers. Typical leakage of a system is estimated at about 10%. Mr. Harbert noted that even ignoring that there is still a large amount of I & I in the City system. Mr. Muller inquired about data for May and June of 1998 which were wet months, the storm drain flow and how that would increase the flow to the wastewater plant and storage cells. 6 Mr. Harbert stated that the City has reached a point in time to pursue I & I reduction or not adopt an I & I policy and leave the cell sizes as is. Mr. Olson pointed out that I & I reduction is grant approved by DEQ and BOR. Mr. Eimers reiterated the necessity of a joint meeting to determine what is really required. He stressed importance to pursue I & I reduction if it was practical and economical. Staff Reports City Manager Mr. Olson reported that the AIC meeting was very valuable. Seminars were attended and Mr. Olson made a presentation on the J Ditch and how cities are dealing with complying with State and Federal regulations. Mr. Olson stated that the Idaho City Managers meeting will be in McCall in September. It looks like this will be an annual event for McCall. Mr. Colton requested that the Action List be updated regularly. Interim Legal Counsel Dave Bieter reported that the Shaver ground lease was drafted and sent to Mr.Olson for review. It is ready to insert any amount that is agreed upon. Deputy City Clerk No further comments Mayor And Council Comments And Reports Mr. Colton requested that the Fire Department get a copy of the church fireworks application. Mr. Eimers noted the bill from Ted Burton for Website services. Mr. Olson stated that a notice to cancel the contract had been sent. Mr. Olson also stated that a RFP for Website services will be let in July. Public access and E Mail was a concern. Mr. Olson reported that he had been in contact with Hailey / Sun Valley which is also going out for RFP. Mr. Muller commented that the high school had equipment and students that might be utilized for such a project. Mr. Eimers inquired as to the status of the efficiency report. Mr. Olson reported that it had been distributed to staff. Mr. Eimers and Mr. Colton reiterated the need of employees to go to a Council liason. 7 Mr. Olson stated that he had material that could be provided to Council on how other cities handled such matters. Staff recommendation could be presented to Council in July or August. Mr. Eimers noted that there appeared to be a need for book money for the Library. It was recommended that this be reviewed during the budget sessions. Mr. Eimers inquired about the quarterly report. Mr. Olson reported that it will be late but the interim accounting personnel will be compiling the report. Mr. Eimers inquired if it was legal to waiver the Hawker's fee. Dave Bieter is to research. Mr. Muller noted the memo and letters from Chief Donica on the sidewalk repair proposed ordinance. It was requested that Dave Bieter review and redraft the ordinance for Council review in July. Mr. Muller commented on the drafted utility exception policy. He stated it appeared to cover the necessary situations. Additional Comments After discussion amount Council members, Mr. Eimers moved to have Ralph draft a policy regarding Council liaison. Mr. Muller seconded and the motion carried unanimously. Mr. Colton is to have drafted by the next Council meeting. Mr. Muller moved to dispense with the scheduled executive session and go to executive session at the next regular Council meeting (July 9th). Mr. Venable seconded and the motion carried unanimously. It was agreed that the evaluation would be distributed to Mr. Olson in advance. Adjournment Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded and the motion carried unanimously. The Council adjourned at 9:25 p.m. ATTEST: Cherry Woodbury Deputy Citlerk Kirk Eimers, Mayor 8