HomeMy Public PortalAboutCouncil Minutes 1998 06/25CITY OF MC CALL
MINUTES
Regular Meeting
McCall City Council
Thursday - June 25, 1998
Table Of Contents
Call To Order And Roll Call 3
Executive Session 3
Public Comment 3
Alternate Route — Judd DeBoer............................................................ 3
Dog Pound - Melissa Rood ................................................ 3
Junior Golf Fees — Bosh .............. ........... 4
Consent Agenda 4
Unfinished Business 4
AB 98-84 Consent Order4
AB 98-85 City Treasurer Position .... 5
AB 98-86 Resolution 9-98 Airport Tax Levy ...... ........ 5
New Business 5
AB 98-87 PUD 98-1 Savannah Ridge 5
AB 98-88 Pay Request — Gary Shimun6
AB 98-89 Design Build Contract........................................................... 6
Staff Reports 7
Mayor And Council Comments & Reports 7
Adjournment 8
2
MINUTES
Call To Order And Roll Call
1
The meeting was called to order by Mayor Kirk Eimers at 6:10 p.m. Mr. Colton, Mr.
Eimers, Mr. Muller, and Mr. Venable answered the roll call. Ms. Arp was absent. A
quorum was present. Members of the staff present were City Manager Brian Olson and
Deputy City Clerk Cherry Woodbury. Interim Legal Counsel, Dave Bieter with Moore &
McFadden, was also present.
Executive Session
Mr. Eimers moved to go into executive session. Mr. Muller seconded and the motion
carried unanimously. A status report was given on the pending land acquisition. Mr.
Muller moved to close executive session at 7:05 p.m. Mr. Colton seconded and the
motion carried unanimously.
At 7:10 p.m. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call.
Ms. Arp was absent. A quorum was present. Members of staff and counsel were City
Manager Brian Olson, Deputy City Clerk Cherry Woodbury and Interim Legal Counsel
Dave Bieter.
Public Comment
Judd DeBoer provided packets to members of Council on the proposed alternate
route. He expressed concern with the recently announced "new proposed alignment".
He felt it would adversely impact the future growth of McCall and that a better route
could be proposed. Mr. DeBoer stated he would be glad to discuss the matter in more
detail.
Melissa Rood with McPaws organization stated concerns about the existing situation
with the dog pound. She stated the organization had been working with the Police
Department but would like to meet with representative from the City on the legalities of
the city providing a pound. It was felt that a review of City Code would also be
beneficial. Ms. Rood stated the organization was interested in revamping the current
facility / site or investigating a possible alternate site for the future. Mr. Colton stated
that the Police Department was the City representative. He mentioned the option of
contracting with a local vet. Mr. Muller felt that the current site will be closed down. Mr.
Olson mentioned the Airport Master Plan and stated that the FAA will want the facility
moved in about 2 years. Mr. Olson recommended that the McPaws organization and
City staff work to propose a plan to present to Council.
3
Bobbie Smythe also with McPaws stated concerns about long term planning for the
pound, but also wanted to address the current situation. She felt that the upcoming 4th
of July weekend would present a huge issue with increase of dog population and lost /
injured dogs. Ms. Smythe wanted to know how to deal with emergency situations and
felt the whole matter give a bad impression of the community.
Mr. Olson commented on the construction work being done right by the facility and the
safety issues relating to the heavy equipment being used in the area. McPaws and
staff are to work together on this matter.
Frank Bosh inquired about golf fees. He felt that the increase in the Junior fees to
$150 was penalizing students who did not attend McCall -Donnelly High School. Mr.
Colton and Mr. Muller stated that the Golf Course Advisory Committee had made the
recommendation and Council accepted that recommendation. Mr. Muller suggested
that Mr. Bosh talk with Carl Floss.
Gordon Coler presented the Payette Lakes Christian Center's request for a nonprofit
Hawkers Permit to sell fireworks. This items was added to the Consent Agenda.
',Consent Agenda
I
Minutes Of June 11, 1998 — Regular Meeting
Invoice Approval Report Dated June 19, 1998
Payroll Reports Dated June 19, 1998
Hand Check For July Utility Billing
Hawker's Permit — Lions Club Fund Raiser Rescheduled
Waiver Hawker's Permit — Lions Club Fireworks Stand
Additional Items
Hawker's Permit — Payette Lakes Christian Center Fireworks Stand
Invoice Report Dated June 24, 1998
Mr. Eimers questioned invoices from Wearguard for uniforms. Mr. Olson stated that
this could be reviewed at the budget sessions.
Mr. Eimers inquired about a $7,342.14 invoice to Western States Equipment. Mr.
Olson is to research and report back.
Mr. Colton moved to approve the Consent Agenda with the additional items. Mr.
Eimers seconded and the motion carried unanimously.
lUnfinished
Business
AB 98-84 Consent Order
Mr. Olson reported on the status of the Consent Order and the language pertaining to
4
the Force Majeure. It was stated that the DEQ agrees with the language and will sign
whether or not the Cascade Reservoir Coordinating Council agrees. Mr. Olson stated
that the DEQ does recognize the financial situation of the City. The hearings are to
take place in June. Mr. Olson will report the result back to Council in July.
Mr. Muller moved to approve the Consent Order. Mr. Colton seconded. At a roll call
vote Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable voted "aye". The motion
carried.
AB 98-85 City Treasurer Position
Mr. Olson reported that the top three candidates had been considered and an
agreement had been reached with Ashley Royal.
Mr. Eimers supported the separation of the Treasurer and City Clerk positions so that
the Finance Director could concentrate on financial responsibilities. Mr. Muller inquired
if Jay Halett from the auditing firm had reviewed the candidates. Mr. Olson reported
that Mr. Halett's recommendation was to go with Mr. Royal. Mr. Royal can start July
20th.
Mr. Eimers moved to abolish the Clerk/Treasurer and Accountant II positions, to create
the City Treasurer/Finance Director and City Clerk positions, and to confirm the
appointment of Ashley Royal as the new Treasurer/Finance Director. Mr. Muller
seconded. At a roll call vote Mr. Eimers, Mr. Muller, Mr. Colton, Mr. Venable voted
"aye". The motion carried.
AB 98-86 Resolution 9-98 Airport Tax Levy
Gene Heikkola, Airport Manager, presented the resolution and reviewed the changes.
Mr. Heikkola reported that nothing had been done with a levy for a considerable amount
of time.
Mr. Muller moved to approve Resolution 9-98 agreeing to apportioning ratio and
changing Section #2 to #3 and adding the new Section #2. Mr. Colton seconded and
the motion carried unanimously.
INew Business
AB 98-87
PUD 98-1 Savannah Ridge
Andy Locke presented PUD 98-1. Mr. Locke explained that vacating 6th Street will be a
separate issue and will be presented at a public hearing on July 9th. Mr. Locke reported
that the Planning & Zoning Commission recommended approval.
Mr. Eimers moved to approve the Findings & Conclusions of the City P & Z
Commission. Mr. Colton seconded and the motion carried unanimously.
5
Additional Item
Mr. Locke stated that the City P & Z Commission recommended a second public
hearing on the proposed renovation of Shore Lodge. He commented that it would most
likely be at the meeting during the week of July 23ra
AB 98-88 Pay Request
Dave Bieter reported that since the opposition deposed Gary Shimun, the City was not
obligated to pay the expenses submitted.
AB 98-89 Design -Build Contract
Mr. Olson reported on the proposal. Mr. Muller inquired about other firms being
contacted. Mr. Olson stated that firms had been contacted but they were interested in
doing the actual Design -Build work. Mr. Olson stated that cost would be paid from DEQ
or BOR funds.
Mr. Eimers inquired as to the timing on the project with respect to the land acquisition.
Mr. Rick Harbert, RH2 Engineering, presented a timeline. He stated that in order to
meet the DEQ September deadline, the Council must make a decision and have the
project awarded by the September 24th Council meeting.
Mr. Eimers and Mr. Muller reiterated the positive feedback from the reference check on
RH2 Engineering. Mr. Muller stated that RH2 uses a 3 dimensional CAD system which
is of great benefit. Mr. Colton inquired about advertising for such work. He understood
the short timeframe involved, but felt the DEQ September date was negotiable.
Dave Bieter reported that a review of the contract showed it to be a fairly balanced
agreement. The major points of the agreement had been adequately addressed.
Mr. Harbert handed out supplemental information on the project.
Mr. Eimers moved to approve the Design -Build contract. Mr. Muller seconded At a roll
call vote Mr. Eimers, Mr. Muller, Mr. Colton, and Mr. Venable voted "aye".
Mr. Eimers inquired about a joint meeting between RH2, the Sewer District, and the
City. Mr. Olson stated an effort to set a meeting was unsuccessful.
Mr. Harbert presented data on the flow rate over the past 15 years. The size of the
storage cells, 360 million gallons for both cells, was based on that data. Mr. Harbert
stated that the I & I was dependent on the weather and not the number of customers.
Typical leakage of a system is estimated at about 10%. Mr. Harbert noted that even
ignoring that there is still a large amount of I & I in the City system. Mr. Muller inquired
about data for May and June of 1998 which were wet months, the storm drain flow and
how that would increase the flow to the wastewater plant and storage cells.
6
Mr. Harbert stated that the City has reached a point in time to pursue I & I reduction or
not adopt an I & I policy and leave the cell sizes as is. Mr. Olson pointed out that I & I
reduction is grant approved by DEQ and BOR.
Mr. Eimers reiterated the necessity of a joint meeting to determine what is really
required. He stressed importance to pursue I & I reduction if it was practical and
economical.
Staff Reports
City Manager
Mr. Olson reported that the AIC meeting was very valuable. Seminars were
attended and Mr. Olson made a presentation on the J Ditch and how cities are
dealing with complying with State and Federal regulations.
Mr. Olson stated that the Idaho City Managers meeting will be in McCall in
September. It looks like this will be an annual event for McCall.
Mr. Colton requested that the Action List be updated regularly.
Interim Legal Counsel
Dave Bieter reported that the Shaver ground lease was drafted and sent to
Mr.Olson for review. It is ready to insert any amount that is agreed upon.
Deputy City Clerk
No further comments
Mayor And Council Comments And Reports
Mr. Colton requested that the Fire Department get a copy of the church fireworks
application.
Mr. Eimers noted the bill from Ted Burton for Website services. Mr. Olson stated that
a notice to cancel the contract had been sent. Mr. Olson also stated that a RFP for
Website services will be let in July. Public access and E Mail was a concern. Mr.
Olson reported that he had been in contact with Hailey / Sun Valley which is also going
out for RFP. Mr. Muller commented that the high school had equipment and students
that might be utilized for such a project.
Mr. Eimers inquired as to the status of the efficiency report. Mr. Olson reported that it
had been distributed to staff. Mr. Eimers and Mr. Colton reiterated the need of
employees to go to a Council liason.
7
Mr. Olson stated that he had material that could be provided to Council on how other
cities handled such matters. Staff recommendation could be presented to Council in
July or August.
Mr. Eimers noted that there appeared to be a need for book money for the Library. It
was recommended that this be reviewed during the budget sessions.
Mr. Eimers inquired about the quarterly report. Mr. Olson reported that it will be late but
the interim accounting personnel will be compiling the report.
Mr. Eimers inquired if it was legal to waiver the Hawker's fee. Dave Bieter is to
research.
Mr. Muller noted the memo and letters from Chief Donica on the sidewalk repair
proposed ordinance. It was requested that Dave Bieter review and redraft the
ordinance for Council review in July.
Mr. Muller commented on the drafted utility exception policy. He stated it appeared to
cover the necessary situations.
Additional Comments
After discussion amount Council members, Mr. Eimers moved to have Ralph draft a
policy regarding Council liaison. Mr. Muller seconded and the motion carried
unanimously. Mr. Colton is to have drafted by the next Council meeting.
Mr. Muller moved to dispense with the scheduled executive session and go to executive
session at the next regular Council meeting (July 9th). Mr. Venable seconded and the
motion carried unanimously. It was agreed that the evaluation would be distributed to
Mr. Olson in advance.
Adjournment
Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded and the
motion carried unanimously. The Council adjourned at 9:25 p.m.
ATTEST:
Cherry Woodbury Deputy Citlerk
Kirk Eimers, Mayor
8