HomeMy Public PortalAboutCouncil Minutes 1998 07/01CITY OF MC CALL
MINUTES
Special Meeting
McCall City Council
Wednesday- July 1, 1998
Table Of Contents
Call To Order And Roll Call
Budget Presentation 2
Adjournment 3
MINUTES
ICall To Order And Roll Call
The meeting was called to order by Mayor Kirk Eimers at 12:00 noon. Ms. Arp, Mr.
Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call. A quorum was
present. Members of the staff present were City Manager Brian Olson and Deputy City
Clerk Cherry Woodbury.
'Budget Presentation
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Brian Olson reported that one of the useful sessions at the AIC Conference in Idaho
Falls was on budgets. Mr. Jim Hammond had made a presentation on the Attributes Of
Highly Effective Councils.
Mr. Olson had obtained a copy of Mr. Hammond's work and gave the presentation to
Council. Some of the key elements in the presentation of effective Councils were the
following:
o Strategic Planning
o Defining Roles and Relationships
o Teamwork — Build Trust
o Small Group Decision Making Skills — Be Open Minded — Set Attainable Goals
o Empower Staff to Achieve Goals — Give Credit Where Due
o Set Clear Rules For Meetings — Be Diplomatic
o Seek Valid Assessments Of Community Concerns
o Leadership
o Let Public Know Good Accomplishments
o Always Act With Integrity — Do The Right Thing For The Community
Mr. Olson stated that due to time constraints and personnel shortage the first draft of
the budget will not be the preferred document. Karen Ginnett, with Jay Hallett's office,
has been assisting the Finance and Administrative Department. She found the City's
accounting system cumbersome and not very effective.
Mr. Olson reviewed the goals of the individual Council members. Mr. Eimers stated that
he did not want to see an increase in taxes to the citizens. Lengthy discussion followed
on the mil rate, current and potential taxes to citizens, property tax, inflation, costs and
efficiencies, etc. It was reported that no preliminary projection figures from the County
on taxes had yet been received.
It was agreed by Council that Mr. Olson would compile a draft budget with the same
$2.3M General Fund amount as last year. In addition a list of items / projects and the
associated cost would be drafted for review.
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Mr. Colton expressed interest in tracking customer service. Discussion followed on
having a 3`d party format a survey (perhaps the University of Idaho) and obtaining a
random sampling via the public opinion poll survey.
Mr. Colton commented on allowing citizens committees to become more involved in the
operations of the City, reviewing and improving the fiscal reporting system, and
investigating the possibility of restructuring of the Parks / Golf and Recreation
Departments.
Ms. Arp expressed concern about delaying capital improvement projects as the cost in
the long run may be higher.
Mr. Muller was interested in reducing the existing debt on bonds and looking at
refinancing possibilities.
Other topics of discussion were:
o More efficient / cost effective ways to manage projects
o Providing options and cost analysis on all projects
o Fully staffing all departments
o Developing a compensation policy for employees
o Revise the Personnel Policy Manual so that it is clear and concise
o Investigate developing a sick leave bank
Mr. Olson stated that his goal was to present a final budget that was reasonable and
concise. It will include line items to be shown along with graphs and charts.
The Council requested that each member received a revenue expenditure report for all
departments.
The Council again requested by the July 9th meeting a cost / job responsibility matrix of
the candidates for the Attorney and Engineer positions still vacant.
(Adjournment
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Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded and the
motion carried unanimously. The Council adjourned at 1:55 PM.
ATTEST:
Cheroodbury Deputy C y Clerk
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Kirk E. s, Mayor