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HomeMy Public PortalAboutCouncil Minutes 1998 07/09CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - July 9, 1998 Table Of Contents Call To Order And Roll Call 3 Executive Session 3 PublicHearing ............... ...... .................................................................. 3 Public Comment 3 AB 98-100 Community Block Grant ..................................................... 3 AB 98-57 Seubert Property ............................................................... 4 AB 98-90 1997 Uniform Fire Code ...................................................... 4 Consent Agenda 4 Business 5 AB 98-93 Roberson Construction 5 AB 98-95 Boulevard Parcel Deed 5 AB 98-96 DEQ Contract 5 AB 98-97 Airport Master Plan 5 AB 98-41 City Engineer Selection 6 AB 98-42 City Attorney Selection 7 AB 98-101 Toothman Orton Contract 7 Staff Reports 8 Mayor And Council Comments & Reports 8 Adjournment 9 2 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Kirk Eimers at 6:05 p.m. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered the roll call. Ms. Arp was absent. A quorum was present. Members of the staff present were City Manager Brian Olson and Deputy City Clerk Cherry Woodbury. Interim Legal Counsel, Dave Bieter, was also present. IExecutive Session 1 Mr. Eimers moved to go into Executive Session per Idaho Code 67-2345(f). Mr. Muller seconded and the motioned carried unanimously. A status report was given on the land acquisition issue. Mr. Eimers moved to come out of Executive Session. Mr. Colton seconded and the motion carried unanimously. The regular meeting of the City Council was open to the public at 7:05 p.m. 'Public Hearing i AB 98-94 VAC 98-2 Andy Locke reported on the issue of vacating 6th Street. Mr. Locke noted two matters that needed to be addressed. First, should the street be vacated. Second if vacated how the property would revert (what would be the use of vacated land). Mr. Locke stated that it was physically impossible to build a street in that location. Mr. Eimers called for public comments. There was none. Mr. Colton suggested leaving the hearing open for a period of time (7 days) to receive written comments. Council requested that this item be on the July 23`d agenda. IPublic Comment I AB 98-100 Community Block Grant Karl Augustine, Ida Ore Planning, stated the need for engineering support in applying for the Community Development Block Grant. Two firms were to be considered — Keller Associates and Halloday Egineering. The Downtown Committee had recommended Keller Associates.. He stated that Ida Ore felt Keller Associates was more experienced and recommended contracting with them for $2,500. Mr. Augustine spoke on available 3 funding and that $1,000 had been committed by Ida Ore. Mr. Eimers moved to retain Keller Associates on contract for the Community Development Block Grant and authorize the Mayor to sign. Mr. Colton seconded. At a roll call vote Mr. Eimers, Mr. Colton, Mr. Muller and Mr. Venable voted "aye". AB 98-57 Seubert Property Dean Martens inquired about the status of this item. Mr. Andy Locke reported that the P & Z Committee had recommended not rezoning property with the wetlands and the matter is going to the County for consideration. Mr. Martens stated he had attended the meetings on this matter. He again requested Council set a Public Hearing on the matter in three weeks or consider pulling back the application and withdraw. Scott Davenport read for the second time a letter he had written back in February concerning support for the Police Department and the issue of rent -a -cop. Mr. Davenport then read articles from the Advocate and Star News on the police activities over the 4th of July holiday. The next issue Mr. Davenport discussed was the proposed ordinance regarding sidewalks. He stated he has had to clean his own sidewalk of debris and the street sweeper had not been coming around. Mr. Davenport then proceeded to dump a pile of dirt, cigarette butts, can, etc on the floor. Mr. Muller commented on Mr. Davenport's actions and expressed hope that it would be cleaned up. (Mr. Davenport later returned with a vacuum and did clean up the mess) AB 98-90 Adoption Of The 1997 Uniform Fire Code Mr. Olson pulled this item from the agenda and scheduled it for the July 23`d meeting. Consent Agenda AB 98-90 AB 98-91 AB 98-88 AB 98-92 Minutes Of June 25, 1998 — Regular Meeting Invoice Approval Report Dated July 2, 1998 Payroll Reports Dated June 30, 1998 Adoption Of The 1997 Uniform Fire Code Pay Request #5 -- Warrington Construction And JUB Request Pay Request — Gary Shimun Riverfront Park — Aerial Topography Mapping Corrections to the minutes were noted. Mr. Muller inquired on the following: Force -McPaws and Dog Pound Issue - Payments To Bankcard Center, Shore Lodge, and Mangum's 4 Mr. Eimers inquired about the following invoices: - Balukoff - Karen Ginnett Mr. Colton and Mr. Muller inquired about AB 98-92 and the use of Council Contingency funds for the topography mapping and the urgency of getting it done at this time. Mr. Olson explained that Ballard Smith was in the process of soliciting community involvement and fund raising to develop the park. Mr. Muller expressed an interest in talking with the P & Z Administrator on any possible problems with developing the park. Mr. Olson explained the need for the topography mapping and some conceptual design of the park in order for Mr. Smith to proceed with fund raising. He also felt that Kerr Surveying was doing the mapping at a very economical price. Mr. Colton moved to approve the Consent Agenda. Mr. Muller seconded and the motion carried unanimously. Business AB 98-93 Roberson Construction Mr. Olson reported on Pay Request No. 4 for AIP 06 project. He recommended authorizing payment be also stated he was not sure where the funds will come from, perhaps the General Fund. Mr. Colton moved to approve Pay Request No. 4 in the amount of $108,117.23 and authorize the Mayor to sign. Payment to be made when the grant funds are received. Mr. Eimers seconded and the motion carried unanimously. AB 98-95 Boulevard Parcel Deed Mr. Olson reported on the agreement with John Carey and recommended accepting the property deed for the "Boulevard Parcel°. Mr. Colton moved to approve the deed as presented and authorize the Mayor to sign. Mr. Muller inquired as to the location of the property. Mr. Locke stated it was part of the parking area on Railroad Avenue. Mr. Eimers seconded and the motion carried. AB 98-96 DEQ Contract Mr. Olson explained that the amendment of the original contract was to provide a no cost extension of the original agreement. Mr. Muller moved to approve the DEQ contract amendment and authorize the Mayor to sign. Mr. Eimers seconded. At a roll call vote Mr. Muller, Mr. Eimers, Mr. Colton, Mr. Venable voted "aye". The motion carried. 5 AB 98-97 Airport Master Plan Mr. Olson noted that the Airport Master Plan was a very large document and would take some time for all parties to review. He commented that the FAA had a few minor changes and the P & Z Administrator had input. This is a fluid document so future changes can be made. Mr. Eimers expressed appreciation to those working on the plan. Andy Locke expressed doubt that the airport may not be able to meet the growth needs of the City. Gene Heikkola commented that with new technology, it was likely the airport could handle commercial service and if not, there is a need to look elsewhere for future growth. Continued review and input on the Airport Master Plan was to be done. AB 98-41 City Engineer Mr. Olson presented overheads showing the three engineering proposals (Keller, Halladay, and RH2). He spoke on the different levels of service that could be provided and cost variances between staff engineering and contract engineering. The cost ranged from around $50,000 to $103,000 per year. Mr. Olson presented a matrix of information on each company. One of the key benefits to contract engineering was the ability to utilize the talents of many technical experts depending on the specific requirement and expertise needed. On the other hand, staff engineering provides an in-house contact for the public and staff members. Mr. Muller stated he felt it may be hard to find someone with the needed qualifications for what the City could afford. However, he would like to interview two of the people who had submitted applications. Mr. Colton felt that the prior decision to have a staff engineer was still valid. Mr. Venable leaned toward contract engineering because of the wide breath of expertise. If the City had a staff engineer and that person was not knowledgeable about something, the City would have to contract and pay additional for outside services. Mr. Eimers tended to support staff engineering if the City could find the right person. He was concerned about tracking and keeping under control the time and cost for contract engineering. Written comments were received from Ms. Arp. Scott Findlay inquired about the possibility of hiring a construction manager and not just look at engineer. He commented that many construction managers may have the 6 background and experience to make sound decisions on projects. Rick Fereday wondered how much work the City could really expect a contract engineer to do. Mr. Olson stated he felt there would be more effective cost control with contract engineering. He stated he could give assurance that any of the three proposals would produce efficiencies, provide a higher level of expertise and the firms would give good solid advice. Mr. Olson strongly supported contract engineering as the only way to control cost. Some projects such as Stormwater need to be addressed in a specific timeframe. It was agreed by Council that Mr. Olson and Mr. Muller should undertake further discussion on the pros and cons of this matter. Mr. Colton moved for a 10 minute recess. Mr. Eimers seconded and the motion carried unanimously. The meeting reconvened at 9:30PM. AB 98-42 City Attomey Selection Mr. Olson recommended utilizing contracted services. Mr. Eimers agreed that this position was one to consider contracted services. Mr. Muller commented on the importance of using the current Legal Assistant. Mr. Colton preferred an in-house attorney and noted the proposals were about the same in total cost estimates. He felt there were several well qualified candidates to contact and interview. The previous cost for the in-house attorney and Legal Assistant was estimated to be $125,000 per year. Mr. Colton felt that this would give some history and could be used as a comparison. Mr. Olson felt that the current major City issues were not the norm and legal expenses are higher because of them. Mr. Eimers proposed that each Council member come to the July 23`d meeting with two candidates to be interviewed. Council agreed. The candidates are to be contacted to confirm that they are still interested and available. A special meeting will then be set for interviews. AB 98-101 Cancellation Of Toothman Orton General Services Contract Mr. Olson recommended that this contract be cancelled for the purpose of controlling costs. Mr. Heikkola stated that the reason behind the contract was to have a consultant engineer available if something needed to be addressed. Mr. Venable moved to approve the cancellation of the General Services Contract with Toothman Orton. Mr. Muller seconded. At a roll call vote Mr. Venable, Mr. Muller, Mr. Colton and Mr. Eimers voted "aye". The motion carried. 7 Staff Reports City Manager Mr. Olson reported that the budget is being compiled with the assistance of the accounting consultant and Jay Hallett. A draft should be available next week. Mr. Olson stated that he will be speaking before the Chamber of Commerce and presenting the goals set by the Council. Deputy City Clerk - Ms. Woodbury reported that Bill Jarocki was contacted regarding copies of the documents on finding funding which was discussed at the BSU Charrette. These should be available in about 2 weeks. Legal Counsel - Dave Bieter reported that the City already had code dealing with non-profit organizations applying for Hawker's License. He advised the Council against a wavier of the fee. - Council inquired about the status of the sidewalk ordinance. Mr. Bieter reported that a redraft could be presented for review at the July 23`d meeting. Airport Manager - Mr. Heikkola reported on the work being done at the airport and the new taxiway. He noted that the air show event for July 20th had some 58 airplanes coming to McCall. He commented on the convenience of the McCall airport to visitors who could fly in and then walk to town. Mayor And Council Comments And Reports Mr. Colton commented on the 6th Street vacation and pointed out that the Pine / Wooley Connector will come very close to the area under consideration. Mr. Locke confirmed that point. Discussion followed on what would happen if no decision was made. Mr. Locke stated it would remain as open space. Mr. Colton inquired about the BMX track. Ms. Woodbury responded that per discussion with the Recreation Director nothing would materialize this year. Mr. Colton inquired as to the status of the quarterly reports. Mr. Olson reported that this report will be forthcoming. 8 Mr. Eimers inquired as to the status of the sign ordinance and the "fast track" portion of the ordinance. He would like to see that portion which had community support come before Council. Mr. Locke noted that there were still no standards as yet. Mr. Muller inquired about the rock wall at Shore Lodge and if it was in compliance. Mr. Locke is to investigate. Mr. Muller made further comments regarding the actions of Mr. Davenport. Mr. Colton recommended a letter be written to Mr. Davenport with concerns for such behavior. Mr. Venable commented that he felt the meeting was a success in terms of getting business completed. 'Adjournment I Without further business, Mr. Colton moved to adjourn. Mr. Muller seconded and the motion carried unanimously. The Council adjourned at 10:35 P.M. ATTEST: Che odbury Deputy City Cl k 9 Kirk Eimers, Mayor